CGND 314 - Project Final Report

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Report Writing & Formatting Guideline 2014/2015

PROJECT REPORT WRITING AND

FORMATTING GUIDELINES

CGND 314 POJECT

DIPLOMA IN COMPUTER SCIENCE


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TABLE OF CONTENTS

1. INTRODUCTION ............................................................................................................. 4

2. REPORT WRITING GUIDELINES ................................................................................. 5

2.1 Overview .................................................................................................................... . 5

2.2 Order of Contents ....................................................................................................... . 5

2.3 Preface ........................................................................................................................ . 5

2.3.1 Approval Page ...................................................................................................... 5

2.3.2 Title Page ............................................................................................................. 5

2.3.3 Declaration Page .................................................................................................. 6

2.3.4 Abstract Page ....................................................................................................... 6

2.3.5 Acknowledgement Page....................................................................................... 6

2.3.6 Table of Contents ................................................................................................. 6

2.3.7 List of Figures ...................................................................................................... 6

2.3.8 List of Tables ....................................................................................................... 7

2.3.9 List of Appendices ............................................................................................... 7

2.4 Text .............................................................................................................................. 7

2.5 Supplement ................................................................................................................. . 8

3. FORMATTING GUIDELINES......................................................................................... 9

3.1 Document Layout ....................................................................................................... . 9

3.2 Font .............................................................................................................................. 9

3.3 Spacing ..................................................................................................................... ... 9

3.4 Page Numbering ......................................................................................................... . 9

3.5 Heading ...................................................................................................................... . 9

3.6 Caption ...................................................................................................................... 10


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3.6.1 Table .................................................................................................................. 10

2

3.6.2 Figure ................................................................................................................. 10

3.7 Printing .................................................................................................................... ..11

3.8 Quotation .................................................................................................................. .12

3.9 Binding ..................................................................................................................... .12

3.10 References ............................................................................................................ .13


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1. INTRODUCTION

Project will require candidates to undertake any information technology system development

work or any other relevant scope which is suitable for a diploma level project assessment.

Candidates will need to manifest the knowledge and skills that they have acquired from the

learned courses in their project work. At the end of exercise, each candidate is required to

submit a report and deliver a presentation.

This guide is to provide general guidelines for the final year project procedures and report

submission. These guidelines will assist candidates to meet the requirements set by theuniversity to complete the final form of final year project. It is the responsibility of each

candidate to ensure that his or her project report conforms to the guidelines.


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2. REPORT WRITING GUIDELINES

2.1 Overview

A project report should be written according to the intended group of reader. It should be in a

logic form with strong explanation to convince the reader on the conclusion of the project. It

should be written in good language and easy to understand. As far as possible all statements

must be supported by numbers and data.

2.2 Order of Contents

The structure of the report is based on a standard format which contains the following

sections:

a) Preface

b) Text

c) Supplement

2.3 Preface

2.3.1 Approval Page

The approval page is the first page. This page must be endorsed and signed by both

supervisor and Dean of Graduate School. The illustration of the approval page is shown in

APPENDIX A.

2.3.2 Title Page

The title page is the first page and should include the project title which has been approved by

the faculty, candidate name, and the statement PROJECT REPORT SUBMITTED IN

PARTIAL FULFILMENT OF THE REQUIREMENT FOR THE DIPLOMA IN COMPUTER

SCIENCE UNIVERSITI TENAGA NASIONAL and finally the month and year of


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submission. The illustration of the title page is shown in APPENDIX B.

2.3.3 Declaration Page

This page contains the declaration of the candidate on the originality of his/her work. This page

must be endorsed and signed by the candidate. The illustration of the declaration page is shown

inAPPENDIX C.

2.3.4 Abstract Page

Generally the abstract is written after the completion of the text of the report. It summarizes

the structure of the whole text and the major facts it contains. It should be in ONE (1)paragraph

and contain no more than 400 words.

2.3.5

Acknowledgement Page

This sub-section is not compulsory but most reports convey appreciation to those who have

been involved in the study.

2.3.6 Table of Contents

The Table of Contents lists the chapters, topics and sub-topics together with their page

numbers. Sub-topics and topics should be labelled according to the chapter, for example, the

first topic in Chapter 1 should be marked 1.1 and the first sub-topic, 1.1.1. The use of letters inparenthesis (for example, 1.3.7 (a)) is appropriate as a means of differentiating sub-topics of

the same topic from each other. This numbering system provides a clear picture of the

relationship between chapters and topics and shows how they are connected.


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2.3.7 List of Figures

This list contains the titles of figures, together with their page numbers, which are listed in thetext or in the appendix. The numbering system is the same as that used for topics, for example;

Figure 1.3, Figure 1.3.7 and Figure 1.3.7 (a).

2.3.8 List of Tables

This list contains the titles of tables, together with their page numbers, which are listed in the

text or in the appendix. The numbering system is the same as that used for topics, for example;Table 1.3, Table 1.3.7 and Table 1.3.7 (a).

2.3.9

List of Appendices

The list of the appendices should include the alphabet of each appendix, and the title of the

appendix.

2.4 Text

The recommended structure of this report is listed below, together with suggestions on the

appropriate contents of each section. However, these are only guidelines to assist you in

preparing this document. There is great diversity in the types of projects undertaken by

candidates, and that may influence the weighting or emphasis given to the various sections of

your report.

1.0 Introduction

This is one of the most important components of the report. It should begin with a clear

statement of what the application is about so that a lay reader can understand the nature and

scope of the application.

It also should include a clear summary of the application's background and relevance to other

work and give pointers to the remaining sections of the report, which contain the bulk of the


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technical material.

It also contains;

1.1Problem Statement

Students are expected to include the current problem an organization or a user is facing,

the opportunity, and the needs.

1.2Project Objective

Students are required to clearly indicate the purpose of the proposed solution/system.

1.3Project Scope

Students are required to explain about the system scopes. System scopes should include

functionalities that the students would like to provide.

1.4Target User

Who or type of users who will be using the system.

1.5Project Timeline

Students need to attach their proposed timeline (Gantt chart) for this project. Students

may propose their own timeline or agreed in the discussions with your supervisor.

2.0 Methodology

The purpose of this chapter is to document the development process and technique employed

in solving the problem statement.

2.1Project Development Methodology

Students are expected to discuss the CHOSEN methodology ONLY and each phase

should be explained by relating the activities to your system development.


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2.2Requirement Gathering Techniques

Students are expected to explain the techniques they use in gathering requirements for

the proposed system.

2.3Tools and Technology

Students are expected to briefly describe the tools and technology to be used in

developing the system.

3.0 System Design

The purpose of this chapter is to document the system specifications.

3.1Flow Chart of the system

If applicable

3.2Database Design

If applicableWrite the Database Schema or Entity Relationship Diagram used in developing the

system which appropriate representing your system.

4.0 Implementation and Testing

System testing and evaluation details should be documented by showing each of the

functionalities provided by the system and briefly explained how the system works.

(Screenshot)

5.0 Discussion and Conclusion

In this chapter, an overall summary of the system will be discussed added with the systems

strengths and weaknesses are summarized and discussed too.


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2.5 Supplement

Specific items which were not included in the main body of the text should be put in this

Additional/Supplementary Section. Typically this section includes the following:

Appendices consist of additional illustration of the text. The appendix supports the

written text of the report.

References/Bibliography


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3. FORMATTING GUIDELINES

3.1 Document Layout

The document should have the following margins:-

Top: 2.0 cm (0.78)

Right: 2.0 cm (0.78)

Left: 4.0 cm (1.57)

Bottom: 2.0 cm (0.78)

3.2 Font

Report should be typed using Times New Roman, 12 point.

3.3 Spacing

The body text should be typed with double spacing. Single spacing is only permitted in

tables, long quotations, footnotes, notes, citation and references.

3.4 Page Numbering

All page numbers should be printed with font size 8, 1.0 cm from the bottom margin and

placed at the right hand side without punctuation.

Roman numerals (i, ii, iii, etc.) should be used in the preface section except for

Approval page and Title page.

3.5 Heading

No specific arrangement is required for the numbering of topics and sub-topics but, whatever

arrangement is adopted, it must be consistent.

3.6 Caption


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3.6.1 Table

Tables are printed within the body of the text at the centre of the frame and labelled accordingly

to the chapter in which they appear. Thus, for example, tables in Chapter 3 are numbered

sequentially: Table 3.1, Table 3.2 etc. Table captions should always be positioned above the

tables.

Table 3.1. Font sizes of headings

Heading level Example Font size and style

Heading 1 INTRODUCTION 14 point, bold

Heading 2 Overview 12 point, bold

Heading 3 Heading 12 point, italic

Caption Font sizes 10 point, bold

3.6.2 Figure

Figures contain graphs illustrations or photographs are printed at the centre and labelled

accordingly to the chapter in which they appear. Thus, for example, Figures in Chapter 3 are

numbered sequentially: Figure 3.1, Figure 3.2 etc. Figure captions should always be positioned

below the figures.

0.010

Present (CVM) Fidap (FEM)

0.005

(m/s)

y-Velocity

0.000

-0.005

-0.010

0.0 3.8 7.6 11.4 15.2 19.0x (mm)


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Figure 3.1 Sample graph

Figure 3.2 Sample graph 2

3.7 Printing

Any typographical errors must be carefully corrected. Any pages that contain poorly made

corrections will be rejected.

Use high-quality A4, at least 70-gram paper. Only letter quality or near letter quality

printing will be accepted.

3.8 Quotation

Candidate should be able to defend all statements by referring to a reliable research or the

research findings. There are many forms of reference. One of the most common is to use the

authors name followed by the year of publication and the page number containing the quoted

material. This reference will then be included at the end of your report. For example:

An algorithm is defined as a well ordered sequence of primitive operations that halts in a

finite amount of time. [Smith 1995, p. 123]


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3.9 Binding

a) Draft Report

ONE (1) copies of the draft report should be soft bound (ring-bind or bomb-bind). The

letters of the cover page should be printed in black ink. Refer to the illustration of the

cover page inAPPENDIX D.

b) Final Report

TWO (2) copies of the final report should be hard bound and written with golden ink

for the lettering. The colour details of the cover is shown in Table 3.2:

Table 3.2 Final Project binding guideline

Final Project Binding Colour Colour Code

CGND 314

PurpleFX 682

The title of the thesis, name of candidate, degree and month and year for which the project

paper is submitted should be printed on the Front Cover using Capital Letter, Arial

Narrow, 18-point following the style shown inAPPENDIX E.

The candidate's name, degree and year shall also be printed on the Spineof the bound

thesis. An example is given inAPPENDIX F.

3.10 References

All works or studies referred to in the report in the form of quotations or citations must be

included in the bibliography. The references should be written in the specific format approved

by the Faculty that is to use APA style. Each reference should be written in single spacing

format and a double space should be left between references. The detailed information about

the APA style could be found in http://apastyle.apa.org/


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Referencing a book with only one author:

Muhammad. (2007). Systems Analysis and Design. London: Batsford.

Referencing a book by two authors:

John & Micheal. (2006). Mathematics for Business. New York: Macmillan.

Internet site with author:

Bobby. (2006). Electronic War. Retrieved November 25, 2006, from

http://www.independent.com/national/ewar.htm

Internet document without author:

E-Commerce User Survey. (n.d.). Retrieved August 8, 2006, from

http://www.mldh.com/mmh/survey.htm

Computer Program:

Macromedia Director Version 5.0 [Computer Software] (20002004). Seattle,

Washington: Director Corporation

Conference/Proceeding Publication:

Rahmat, R.A., Jumari, K., Hassan, A. & Basri, H. 2002. Intelligent traffic control with image

processing sensor. Proceedings of the 2nd World Engineering Congress, 339- 344.

Journal Publication:

Hamzah, N., Mohamed, A. & Hussain, A. 2004. A new approach to locate the

voltage sag source using real current component. Journal of Electric Power System

Research 72: 113-123. Page 5, 27 January 2011


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APPENDIX A: APPROVAL PAGE

APPROVAL PAGE

TITLE: TITLE OF PROJECT

AUTHOR: NAME OF CANDIDATE

The undersigned certify that the above candidate has fulfilled the condition of the Final Year

Project ( CGND 314 ) in partial fulfilment for the Diploma in Computer Science.

SUPERVISOR:

Signature: _______________________

Name: Name of supervisor

Date: _______________________

ENDORSED BY:

Signature: _______________________

Name: Mohd. Ariff Ahmad Tarmizi

Dean, College of Foundation and General Studies

Date: _______________________


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Report Writing & Formatting Guideline

2014/2015

APPENDI X B: TI TLE PAGE

TITLE OF PROJECT

by

NAME OF CANDIDATE

Project Supervisor: Mr. Adam bin Mukhriz

PROJECT REPORT SUBMITTED IN PARTIAL FULFILMENT OF THE

REQUIREMENT FOR THE DIPLOMA IN COMPUTER SCIENCE

UNIVERISTI TENAGA NASIONAL

MONTH AND YEAR OF SUBMISSION

60 mm

40 mm


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APPENDI X C: DECLARATION PAGE

DECLARATION

( 2 double lines spacing )

I hereby declare that this report, submitted to Universiti Tenaga Nasional as a partial fulfilmentof the requirements for the Diploma in Computer Science has not been submitted as an exercisefor a diploma at any other university. I also certify that the work described here is entirely myown except for excerpts and summaries whose sources are appropriately cited in the references.

This report may be made available within the university library and may be photocopied orloaned to other libraries for the purposes of consultation.

DATE _________________________

NAME OF CANDIDATE


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APPENDIX D:

DRAFT REPORT COVER PAGE

UNIVERSITI TENAGA NASIONAL

DIPLOMA IN COMPUTER SCIENCEFINAL YEAR PROJECT DRAFT REPORT

TITLE OF PROJECT

Prepared by

Candidates Name

Student ID.

Supervised by

Supervisors Name


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APPENDI X E: F INAL REPORT COVER PAGE

60 mm

COLLEGE OF FOUNDATION AND GENERAL STUDIES

UNIVERSITI TENAGA NASIONAL

ALGORITHM FOR ROBOT WRITING USING

CHARACTER SEGMENTATION

MUAHAMMAD BIN ADAM

OCTOBER 2014

60 mm


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APPENDI X F : SPINE OF REPORT

60mm

60mm

MUHAM

ADBINADAM

DCS

2014

UNI

TEN


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APPENDIX G: CHAPTER HEADING

(Margin for left, right and bottom, remains using default margin)

CHAPTER I

2 double lines spacing

INTRODUCTION

2 double lines spacing

1.1 Background

Robots were initially designed to assist humans in

doing work. Robots are really good at doing work that

requires repetitive actions [2]. Since robots can work

continuously and tirelessly, the use of robots is

usually desirable in places where continuous

operation is required, such as at the production lines.

However, robots cannot do every single work that can

be done by humans. There are tasks that can be

50mm

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CGND 314 - Project Final Report