CFL Functions

Federal Acquisition Service

U.S. General Services Administration

CFL Functions



computersforlearning.gov



computersforlearning.gov



CFL School Registration

Schools must have a valid

NCES number that matches

the NCES database in GSAXcess®



CFL Non-Profit Registration

Educational non-profits will not be

allowed to register unless they

upload a valid 501 (C) document



Executive Order 12999

“In order to ensure that American children have the skills they need to succeed in the information- intensive 21st century, the Federal Government is committed to working with the private sector to promote four major developments in American education: making modern computer technology an integral part of every classroom; providing teachers with the professional development they need to use new technologies effectively; connecting classrooms to the National Information Infrastructure; and encouraging the creation of excellent educational software. This Executive order streamlines the transfer of excess and surplus Federal computer equipment to our Nation's classrooms and encourages Federal employees to volunteer their time and expertise to assist teachers and to connect classrooms.”



Note: CFL is not managed by GSA. GSA hosts the www.computersforlearning.gov website which aims to facilitate transfers between federal agencies and eligible recipients. It is each agency's responsibility to verify eligibility and make allocation determinations.



Nces.ed.gov

Website resource for Property

Managers to verify registration accuracy,

http://nces.ed.gov, click on Data and

Tools to search



NCES School Search



NCES School Search

Enter Criteria and Click Search



NCES Number



School Information

Demographic info



NCES Number

NCES Number Displayed

Student to Teacher Ratio

Lunch Assistance



CFL School Registration

Questions to help the Property Manager make an allocation decision



IRS 501 (C) – irs.gov/Charities-&-Non-Profits

Resource To Verify501 (C) Statusat www.irs.gov



CFL Non-Profit Certification Questions

Non-profit organization

s certify under

penalty of law



CFL Non-Profit Certification Questions

Non-profit organizations MUST upload

their current 501 (C) to register



VALIDATION

SCHOOL:

• Valid NCES number• Must serve grades Pre-K through 12th • U.S. students



VALIDATION

EDUCATIONAL NON-PROFIT:

• Must have a 501 (C) AND their primary business must be education

• Must serve grades Pre-K through 12

• U.S. Students

• Should have a license, certification, or acknowledgement from local, state or federal government



CFL Selection Screen – What Schools See

Property Manager Enters

CFL Property Reports in

GSAXcess®; Schools see it

immediately on the CFL Website



Entered in GSAXcess®



Immediately Visible in CFL



Property Manager Notification The agency Property

Manager will receive an

email alerting them to school interest



Property Managers - View/Allocate Requested ItemsProperty Manager

must log into GSAXcess® to

utilize CFL functions



View/Allocate Requested Items

By clicking on the blue hypertext, you see additional information and can perform

transfers of computer equipment. The hypertext changes colors once you

have clicked on it.



Activity Address Code View

APO, NUO, or user with

multiple AAC’s must type in AAC

and click submit



View/Allocate Requested Items by Transfer Control Number



View/Allocate Requested Items by School Name



View/Allocate Requested Items by Transfer Control Number

You can see any competing

requests for the item by

clicking on the Item Control

Number hypertext



Competing Requests for an Item



Property Item Data Sheet



Competing Requests for an Item

Click the red Allocate button



Allocate

Status column changes,

Requested quantity changes



Return to Complete Allocation

You can complete the

entireallocation or

come back later



Allocation Confirmation

Whenever you see this

Confirmation button, you can

Confirm your allocation from

the same screen



Confirmation Allocation



Confirm Allocations

Another method to

confirm allocations if you forgot or

decided to wait until later.



Confirm Allocation



Confirm Allocation



Confirmation Allocation

Confirmation Success Message



Transfer Order

Schools receive an email after allocation

and confirmation.



Transfer Order

Transfer Order



Transfer Requested Items

The transaction is not complete until

theSchool or

educational non-profit picks up the

Property and you go into the CFL Functions

Menu to the Transfer function and select

Transfer.




Click on the Transfer Control Number thatyou want to transfer




The Transfer screen displays. Make any adjustments as needed and click the red

Transfer button.




The system displays a confirmation message. You can only change your transfer informationthe day of the transfer action. If you transferbefore pick-up and the organization changes

their mind, you will need to contact yourGSA Area Property Officer for assistance.



Change Transfer

To change or delete the

transfer the day of the transfer.



Change Transfer – Requestor Info

Enter the transfer control

number and click Submit



Change Transfer

Enter the transfer control

number and click Submit



Change Transfer

You have until the nightly

cycle of the day of transfer to

change transfer quantity. To

deny the transfer, enter

a zero



School Search



School Search

Enter School Name and/or State

and/or Zip to Search



School Search Criteria

You Can Search by Any

Or All Three Criteria



School Registration Information

Displays School

Registration Information



Resend School Transfer Order

Sometimes you need a copy of

the transfer order resent because:

RTF file was unreadable or customer lost

original




If you check send only to above, it only goes to the email address

you enter. Otherwise, it goes to all original

recipients.

If you send to yourself, you can reformat into a word

document and forward on




Confirmation message



Post Transaction Module

Two Ways To Go To the

Post Transaction

Module




WHAT IS THE POST TRANSACTION MODULE (PTM)?

The PTM is a method to enter your CFL information when you don’t go through the regular GSAXcess® CFL online process. This is an alternative method that captures the

CFL Agency transaction and automatically sends the required Non-Federal Recipients report at Fiscal year end to the Office of Governmentwide Policy for your Agency.




Displays with prefilled Transfer Control Number and

Agency Identifier

Click Private or Public School to search fora school and pre-fill data




Results for All Private Schools. Search for school by entering criteria and

Click on NCES ID hypertext to pre-fill data form.




Results for All Public Schools. Search for school by entering criteria and

Click on NCES ID hypertext to pre-fill data form.




All School Information Is Prefilled From NCES

Database




The educational non-profit

must provide a 501C number

You can verify

accuracy at www.irs.gov,

then Charities and Non-

Profits




Select the FSC from the from the dropdown

listing.




Select the type of equipment.




Select hard disk status




Select disposal condition.




By adding either the unit cost or total cost, the system

calculates the remaining values.

Click submit.




Transfer Control Number Created Success Message



CFL Agency Reports

Agency Downloadable Reporting Data



CFL Agency Reports

You can only see your AAC of

responsibilitySelect Month, Year (FYTD), Type,

and click the red Submit button. All results are displayedand can be downloaded by clicking the Excel

hypertext to the right.



CFL Agency Reports



CFL Agency Non-Federal Recipient Report



CFL Total Transfer to a School



CFL Total Transfers to a School



CFL Agency Total Transfers to a School



CFL Total Transfers to a School



QUESTIONS?

If you have questions, contact CFL Staff

by email: [email protected]

or by phone: (866) 333-7472, Option 2

Documents

CFL Functions