CENTRE OF PLASMA PHYSICS INSTITUTE FOR … · CENTRE OF PLASMA PHYSICS INSTITUTE FOR PLASMA RESEARCH* ... least 1 MUV /1 Car in his name or name of firm or his partners. 3

CENTRE OF PLASMA PHYSICS

INSTITUTE FOR PLASMA RESEARCH* (*An autonomous Institute of Dept. of Atomic Energy,

Government of India)

Sonapur-782 402, Guwahati (M)

TENDER FOR PROVIDING MUV & CAR ON CONTRACT BASIS

TENDER NO. CPP-IPR/04/MWCAC/2015-16/47

Sr. No.

Tender issued to : M/s.

Address :

Phone No. :

Last date of submission : 23.11.2015 up to 14:00 hours.

Date of opening : 24.11.2015

Time of opening : 14. 30 hrs.

Date : Signature of A. O.-I


INSTITUTE FOR PLASMA RESEARCH* (*An autonomous Institute of Dept. of Atomic Energy,


Nazirakhat, Sonapur-782 402, Guwahati (M)

Tender Document

For

MUV & CAR

On Contract Basis

TENDER NO . CPP-IPR/04/MWCAC/215-16/47


INSTITUTE FOR PLASMA RESEARCH*

(*An autonomous Institute of Deptt. Of Atomic Energy

Government of India), Nazirakhat, SONAPUR-782402

TENDER NOTICE Centre of Plasma Physics-Institute for Plasma Research (CPP-IPR), a reputed premier scientific research

Institute, under the Department of Atomic Energy, Government of India. Sealed tenders are invited from

reputed, experienced and financially sound parties as detailed below:

Tender Notice

TENDER FOR PROVIDING MUV & Car :

TENDER NO. CPP-IPR/04/MWCAC/2015-16/47 dated 16.10.2015 To provide initially one MUV & one CAR (Non-A/C Diesel/Petrol), in excellent condition, to the

Institute on rate contract basis for a period of two years. The vehicle model must be of 2014 or thereafter

(preferably new).

Common Information and Criteria: The requirements for the vehicles may increase or decrease during the contract period. Interested parties

having experiences and fulfilling the following criteria may submit the request for issue of tender

document along with the documentary evidence of 1) Having at least 1 MUV in the name of the firm or

the owner of the Firm or partners (Copy of RTO books to be enclosed as proof). 2) Performance/

experience certificate from reputed client indicating number of vehicles provided to other organizations.

3) Details of the office, infrastructure, staff and emergency services in case of breakdown of vehicle. 4)

All the tenderer (s) should be able to provide the MUV immediately after getting the contract.

EMD Rs.10, 000/- (for each vehicle) - payable along with Tender Document.

Written request along with documentary proof, for the issue of tender document can be made to the

Administrative Officer-I, quoting the Name & No. of the Tender Notice up to 10/11/2015 between 10.00

a.m. and 05.00 p.m. Tender documents will be issued to the eligible parties on payment of tender fees of

Rs. 500/- in form of demand draft in favour of Institute for Plasma research A/C CPP payable at

Sonapur. The tender documents may also be downloaded from the institute website www.cppipr.res.in. a

Demand Draft of Rs. 500/- in favour of Institute for Plasma research A/C CPP payable at Sonapur has to

be accompanied with the filled in tender documents, if downloaded from the website. Centre Director,

CPP-IPR reserves the right to refuse to issue tender documents to any party/parties or reject partially or

wholly any or all the tenders without assigning any reason whatsoever.

http://www.cppipr.res.in/


INSTITUTE FOR PLASMA RESEARCH* (*An autonomous Institute of Deptt. Of Atomic Energy



Instructions to the Tenderers

(Please read the following instructions carefully before filling up the Tender document)

1. Tenderers may quote only if they fulfill all the criteria laid down hereunder and are in a position to

provide the vehicles of 2014/2015 or brand new model from the date of starting of the contract.

2. Tenders must accompany:

(a) Proof of ownership without fail

(b) Copies of contract(s)/ work order(s), where vehicles have been provided.

(c) Copy of RTO book of at least one vehicle in the name of the Firm/Firm owner/Partner

(d) Performance certificate(s)/Experience Certificate (s)

3. All vehicles offered must be:

(a) Quite well maintained in all respect including interiors.

(b) In excellent running condition and having models of 2014 or thereafter (preferably new).

(c) The vehicles to be provided to the Centre should have commercial registration.

4. Successful Tenderer (s) will be required to maintain all vehicles throughout the period of contract to

the complete satisfaction of the Institute leaving no room for complaints.

5. Successful Tenderer (s) will be required to provide vehicles bearing registration nos. as mentioned in

the tender. The Institute at its discretion may refuse to accept substitute vehicles.

6. Successful Tenderer(s) will be required to provide drivers with valid driving license, who are literate,

neatly dressed, courteous, well mannered and disciplined.

7. The successful tenderer (s) shall provide additional vehicles as and when required at the quoted

rates on casual or long-term basis at a short notice.

8. Successful tenderer (s) shall make available at CPP-IPR all the offered vehicles for inspection before

award of contract. The Institute shall accept only those vehicles, which satisfy the above

requirements.

9. The Institute reserves the right to split the contract among two or more parties.

10. Offer may be accepted in full or in part at the discretion of the Centre Director, CPP-IPR.

11. The tenderer should sign all the pages of the tender documents before submission, as token of having

read & accepted the terms & conditions.

12. The tender document is issued to the tenderer meeting the details as specified in the tender notice,

which does not mean that they are pre-qualified to receive the contract.

13. CPP-IPR is not bound to accept the lowest tender. CPP-IPR reserves the right to choose any party

whether it is lowest or otherwise at its sole discretion.

14. On scrutiny of the documents if it is found that the party has suppressed facts or has given wrong

information/documents, CPP-IPR reserves the right to reject such tenders.

15. The tender is liable to be rejected if the response of its past or present clients are found unfavourable

as regards to the performance and services rendered to them by the tenderer.

16. CPP-IPR will contact the past & present clients to know about the records of vehicles provided,

performance, services or any other relevant details of the party and if it is found that any information

was suppressed or wrong the tender will be rejected.

17. A non-returnable tender fee of Rs. 500/- by cash or by a demand draft or by pay order in favour of

Institute for Plasma research A/C CPP payable at Sonapur is to be submitted at the time of

receiving of the tender documents by the parties.

18. The tenderers may seek clarification for any of the point not understood by them.

19. The tender containing too many errors and alterations are liable to be rejected. All

corrections made by the tenderer/ tenderers must be attested by him/them with his/their

authorised representative’s full signature.

20. The tender documents received later than the prescribed time will be summarily rejected.

21. Tenders not accompanied by EMD amount will be summarily rejected.

22. When the work is tendered for by a firm or by a company the tender shall be signed by the

individual authorised to enter into such commitments on their behalf.

23. The change in the composition of the firm made subsequent to the execution of the contract

will not be accepted without legal validity.

SPECIFIC TERMS AND CONDITIONS:

1. The vehicles should have clearance of RTO and should be registered for operating as

commercial vehicles.

2. The vehicles should be registered in the name of tenderer. The contractor should have at

least 1 MUV /1 Car in his name or name of firm or his partners.

3. The vehicles shall be requisitioned as per the institute’s requirement and adherence to

strict timing shall be absolutely essential.

4. The vehicles shall be placed at disposal of Institute as detailed in the schedule or as

required.

5. In case of break-down of any vehicle the contractor will have to replace immediately the

same by equally good vehicle approved by CPP-IPR authorities. Any replacement of the

vehicles shall be brought to the notice of the CPP-IPR authorities at the earliest. In case

of default by way of late running of vehicles by more than 15 minutes or for any breach

of terms and conditions, the contractor is liable to pay penalty of Rs. 1, 000/- each to

CPP-IPR for MUV & Car for per day/lapse in addition to any other loss which institute

may suffer. Moreover, if the contractor fails to provide the vehicles in a particular day

due to technical snag or any other reason the contractor should provide alternative

vehicles in good working conditions so that the institute do not suffer. The contractor

has to provide vehicles on local bandhs/strikes called by political or any parties.

6. EARNEST MONEY DEPOSIT: The tenderer shall be required to deposit Earnest

Money Deposit (EMD) of Rs.10, 000/-(for each vehicle) for along with the tender in the

form of demand draft/pay order/banker’s cheque drawn in favour of Institute for Plasma

Research A/C CPP payable at Sonapur. Tender not accompanied by EMD as stipulated

herein above shall be summarily rejected. The EMD of unsuccessful tenderers shall be

returned within reasonable time after finalization of the contract.


INSTITUTE FOR PLASMA RESEARCH (An autonomous Institute of Deptt. Of Atomic Energy

Government of India


PPaarrtt--AA

[1] SCOPE:

The scope of the transport contract is to provide tentatively one (1) diesel/petrol CAR and

one diesel MUV on regular basis and any other vehicles as required by CPP-IPR to

transport the staff/official visitors. The timings to be decided by CPP-IPR from time to

time. The vehicle models should be of 2014 or thereafter, with good interiors, good

working condition and should be registered for operating as commercial vehicles.

[2] PERIOD OF CONTRACT:

The contract will be for a period of two years. The tentative effective date of operation

would be December 2nd

week 2015, with an initial trial period of three months. The

performance will be evaluated during the trial period of the contract. At the sole

discretion of CPP-IPR, the trial period may be extended for a further period of three

months or more. CPP-IPR reserves the exclusive right to terminate the contract without

notice, during the trial period/extended trial period without assigning any reason

whatsoever.

The contract shall be extendable, for a period of one year or more in one or more stages

on the same agreed rates, terms and conditions at the sole discretion of CPP-IPR.

[3] TERMINATION OF THE CONTRACT:

The contract may also be terminated at any time during its pendency at the sole discretion

of CPP-IPR by giving one month’s notice to the CONTRACTOR. The CONTRACTOR

may also discontinue the services by giving three months notice in writing to CPP-IPR. If

the CONTRACTOR suspends the services without any notice to CPP-IPR, the whole

amount of security deposit shall be forfeited in addition to the loss incurred in making

alternate arrangements during the shortfall in the notice period.

The contract shall stand terminated in event of filing any legal petition against CPP-IPR

by the CONTRACTOR or any of its employees with regard to labour laws/rules or incase

of any agitation/strike initiated by the CONTRACTOR’s employees.

[4] SECURITY DEPOSIT:

[a] The CONTRACTOR shall be required to pay Rs. 10,000/- per vehicle as security

deposit by demand draft in favour of Institute for Plasma research A/C CPP on

which no interest shall be paid. The security deposit shall remain with CPP-IPR

during the tenure of this contract and be released only after three months from the

date of expiry or termination of the contract.

[b] The whole amount of the Security Deposit shall liable to be forfeiture in case of

breach of any of the terms agreed upon by the CONTRACTOR. The security

deposit shall also be liable to appropriation against dues payable to CPP-IPR

under the agreement or damage or expenses that may be sustained by CPP-IPR as

a result of negligence, or such acts and omissions on the part of the

CONTRACTOR or the persons deployed by him at CPP-IPR.

In the event of such adjustment of security deposit fully or partly the

CONTRACTOR shall immediately pay the amount so appropriated from the

security deposit in the form of demand draft failing which it shall be adjusted

from the amount payable to the CONTRACTOR.

[c] The Security Deposit shall be held up by CPP-IPR as security for the due

performance of the CONTRACTOR’s obligations under the Contract,

PROVIDED that nothing herein stated shall make it incumbent upon CPP-IPR to

utilize the Security Deposit in preference to any other remedy which CPP-IPR

may have, nor shall be construed as confining the claims of CPP-IPR against the

CONTRACTOR to the quantum of the Security Deposit.

[5] REQUIREMENT OF VEHICLES:

[a] The present tentative requirement is one diesel Car and one diesel MUV. This is

a tentative requirement only and the actual deployment may vary from time to

time, which will be intimated to the CONTRACTOR by CPP-IPR.

[b] As this is an annual service contract and number of vehicles to be pressed into

services are not fixed and not guaranteed and the quantity is indicative only and

may vary as per actual requirement.

[6] DUTIES OF THE CONTRACTOR:

[i] The CONTRACTOR shall provide and run the vehicles for staff of CPP-IPR or

any other persons authorized by CPP-IPR at the time mentioned in the service

schedule

[ii] The CONTRACTOR shall show the proof that the vehicle has valid

commercial registration & owned by him or his Associates. The proof will be

verified by CPP-IPR along with physical check of the vehicles being offered.

[iii] The vehicle mentioned above is meant for transportation of the employees of the

Institute & its Visitors. Maintaining of proper time schedule for each and every

trip is the essence of this contract. If the normal co-ordination is not found

satisfactory, the CONTRACTOR shall deploy his representative on all working

days for effective control and co-ordination. CONTRACTOR himself shall

remain available once in a week and also whenever required.

[iv] The vehicle should be in perfect roadworthy condition with good out look and

interior. CONTRACTOR shall keep the vehicle in the good operating condition at

all times. Procurement of fuel, lubricants, spares etc. shall be arranged by him at

his own cost. Timely maintenance and upkeep of the vehicle shall be carried out

by the CONTRACTOR before it is pointed out by the CPP-IPR.

[v] The CONTRACTOR will have to maintain the log book of each and every trip for

all the vehicles and the same shall be submitted along with the bills of every

month. The signatures of users who travel in the vehicle should be obtained by the

driver immediately after completion of the journey. Proportionate deductions shall

be made if the signatures of users are not obtained in the log sheets.

[vi] The CONTRACTOR shall ensure that his driver fills the correct log book legibly

indicating name of user, starting kilometer, starting time and closing kilometer

and time on daily basis immediately on completion of every assignment. A

summary daily sheet of all vehicles indicating vehicle No., name of the user,

starting km & time, ending km & time shall be prepared by the CONTRACTOR

and shall submit the same to the officer-in-charge on the next working day.

[vii] CONTRACTOR will have to take immediate action if a particular vehicle cannot

be operated for any reason whatsoever by providing a substitute vehicle. If he

fails to do so he shall reimburse the conveyance expenses whatsoever incurred by

the staff members/CPP-IPR in addition to appropriate penalty as deemed fit.

[viii] If at any time during the pendency of contract, necessity arises to introduce more

vehicles because of increase in number of employees or due to any other

exigency, the CONTRACTOR shall provide such vehicles at the agreed rates at

minimum notice.

[ix] The rates quoted by the CONTRACTOR and accepted by CPP-IPR would be

inclusive of wages to drivers, cost of fuel, lubrication etc., expenses for

maintenance of vehicles, payment of all taxes to Government and local authority

etc. as levied from time to time. Service tax applicable, will be paid extra as per

Government norms.

[x] The CONTRACTOR shall be responsible for the acts of omissions and

commissions / accidents by the persons employed by him either inside or outside

the CPP-IPR premises. He should verify the antecedents of the persons employed

by him, before deploying them. The CONTRACTOR shall ensure that the persons

deployed by him are courteous and their behavior and manners are good towards

the employees of CPP-IPR. In case of any complaint of in-discipline or

misbehavior, the CONTRACTOR shall replace the concerned driver forthwith.

[xi] The CONTRACTOR shall ensure that his personnel shall honour and obey all

relevant instructions as and when given from time to time.

[xii] All the vehicles hired shall have to display the following board:

ON CONTRACT


INSTITUTE FOR PLASMA RESEARCH

GOVERNMENT OF INDIA

and placard to exhibit the same while receiving any officer / guest.

[xiii] The CONTRACTOR shall ensure that the persons deployed by him are free from

all communicable, contagious, infectious and other diseases and the

CONTRACTOR shall have them medically examined in case of illness at his own

cost. CPP-IPR also reserves the right to get his persons medically examined by a

physician approved by CPP-IPR at the sole expense of the CONTRACTOR. If,

in the opinion of the CPP-IPR any person deployed by the CONTRACTOR is

found to be suffering from any such communicable diseases or if any of the

employees of the CONTRACTOR is found to commit any misconduct or

misbehavior, the CPP-IPR in its sole discretion may restrain such persons from

entering its premises.

[xiv] Drivers:

[a] The MUV & Car provided shall be driven by the drivers having valid

licence for a period not less than 5 years and having sufficient driving

experience. Copy of the driving licence is to be submitted to the office for

records.

[b] The Driver should be well behaved, well groomed and polite. Working

knowledge of Hindi / English is desirable.

[d] If the Driver is found to be driving rashly the CONTRACTOR shall have

to replace the Driver forthwith as per the advice of the officer-in-charge.

[e] The driver should wear the uniform, shoes and display the Photo Identity

Card for identification of CONTRACTOR’s employees for the security

and safety of CPP-IPR while on duty. Uniform should bear the name of

the CONTRACTOR.

[f] The Driver shall move only as per instructions from the Officer–in-Charge

and shall not leave the duty place without his consent.

[xv] In case the vehicles earmarked for CPP-IPR are under repairs or replaced for any

other reasons, the replaced vehicles should also fulfill all the requirements

mentioned in this contract.

[xvi] The CONTRACTOR shall be responsible for all disputes, issues, claims, &

matters related to employment, non-employment & terms of employment as far as

employees which includes their drivers engaged by him are concerned.

[xvii] There shall not be any privities of contract between CPP-IPR on one side &

employees engaged by the CONTRACTOR on the other side and

CONTRACTOR alone should be responsible for all matters arising out of

employees engaged by him.

[xviii] The CONTRACTOR shall be responsible for satisfactory performance of the

contract. The CONTRACTOR shall be fully accountable, responsible and liable

for any damage, loss destruction, theft, pilferage etc. caused due to negligence of

his personnel.

[xix] Statutory Requirements:

[a] The CONTRACTOR shall have full and exclusive liability for payment of

Govt. taxes, comprehensive insurance, RTO permits, RTO licence, service tax

and any other fees / taxes payable from time to time during the pendency of the

contract. The CONTRACTOR shall produce the above referred documents

along with monthly bill for verification by the CPP-IPR authorities.

[b] The CONTRACTOR shall have to pay minimum wages as prescribed by the

State/Central Government to all his operating crew and the Supervisors. The

CONTRACTOR shall be responsible for fulfilling the requirements of all the

statutory provisions of Contract Labour (Regulation & Abolition) Act,

Employees Provident Fund Act, Motor Vehicles Act, Payment of Wages Act,

Minimum Wages Act, Bonus Act, Gratuity Act and other industrial enactments

at his own cost and risk, in respect of all staff employed by him. If due to any

reason whatsoever, the CPP-IPR is made liable, it shall be payable by the

CONTRACTOR and all such liabilities shall be recovered by CPP-IPR from

any dues payable by the CPP-IPR to the CONTRACTOR and /or from the

Security Deposit of the CONTRACTOR and available properties and sources

of the CONTRACTOR through process of law.

[c] The CONTRACTOR shall maintain various registers as per the Contract

Labour (R & A) Act and shall produce the same for inspection as and when

required.

[d] The CONTRACTOR shall obtain the Insurance policy in respect of the

workmen engaged by him for the job. The CONTRACTOR shall indemnify

CPP-IPR under the workmen’s Compensation Act, 1923 and its amendment of

all liabilities like death / disablement of the workmen. The CONTRACTOR

shall be permitted to start the job only after obtaining adequate insurance

coverage from the authorised insurance companies.

[e] The vehicle shall be comprehensively insured for coverage of all kinds of risks.

[f] The CONTRACTOR shall visit CPP-IPR whenever he is called upon to do so

by the authorized officials of CPP-IPR.

[g] The decision of CPP-IPR, as to whether the CONTRACTOR has adhered to the

above obligations or as to whether the CONTRACTOR has committed any

breach of the terms and conditions, will be final and binding on the

CONTRACTOR.

[h] Whenever required it will be the duty of the CONTRACTOR to get the

necessary permits, approvals and liason with the concerned authorities like

RTO or the Commissioner of Police Office.

[7] On commencement of the contract, the CONTRACTOR shall provide the names of the

drivers/ persons along with their contact numbers licence. The contractor shall also

provide a copy of the Registration Book of the vehicle, PUC, Insurance, RTO Taxi

Passing, RTO Fitness certificate, and the driving licence of the driver etc. Any

subsequent change in the above shall be intimated forthwith to the Officer-in-charge.

[8] INDEMNITY:

The CONTRACTOR will indemnify CPP-IPR from all claims, suits, inability &

procedure which may be identified/initiated by the employees engaged by the

CONTRACTOR shall keep CPP-IPR harmless from all such rules, procedure liabilities.

The CONTRACTOR shall also indemnify CPP-IPR from all or any legal implication or

consequences that may arise out of labour laws/rules and any consequence that may arise

out of misconduct of any of his personnel. The decision of the Centre Director, CPP-IPR

in this regard shall be final and binding.

[9] INCOME TAX & OTHER DEDUCTION:

Income tax and any other statutory deductions shall be deducted from the monthly

bill/bills as per the provisions. Necessary income tax certificate will be issued to the

CONTRACTOR after depositing the amount to the Income Tax Dept.

[10] RATES:

[a] The CONTRACTOR shall be paid the rates as quoted in the tender document.

[b] The rates quoted by the CONTRACTOR shall be deemed to include all expenses

whatsoever that the CONTRACTOR may be required to incur for providing and

running of vehicles.

[c] The rates will remain firm throughout the period of contractor and also during the

extended period of contract.

[d] Under no circumstances, during execution of CONTRACTOR or upon it’s

termination, the CONTRACTOR shall be entitled to claim any indirect costs/

damages including loss of profit or claim towards idle manpower or vehicles and

it is an express term of the contract that the CONTRACTOR has waived it’s

rights, if any, to that effect.

[e] Whenever extra vehicle is called, the rates of regular vehicles would apply.

[f] The vehicles may also be required to work in shifts or at times for 24 hours. In

this case the overtime charged would be for the time exceeding the working hours

mentioned in the respective rate schedule of the vehicle. No night halt charges

would be payable in that case. Night halt charges may only be payable in case the

vehicle is hired for outstation journey for more than 24 hours.

[11] PAYMENT:

The CONTRACTOR shall submit the bills in duplicate along with the log sheets / books.

CPP-IPR will make the payment after verification by an Account Payee Cheque

preferably within one month from the date of receipt and verification of the bills. No

Claim for interest shall be entertained by CPP-IPR in respect of any payments or deposits

which may be held up with CPP-IPR, or in respect to any delay on the part of CPP-IPR

in making monthly payments or otherwise.

[12] SUB-CONTRACT:

That the CONTRACTOR shall not assign or sublet contract or any part there-of. If he

assigns or grants sub-contract to any person without obtaining prior consent of CPP-IPR,

he shall be doing so at his own risk and that shall not relieve the CONTRACTOR of any

obligation, duty, or responsibility under the contract.

[13] INDEMNITY AND GUARANTEE:

That the CONTRACTOR shall at all times indemnify and keep indemnified the CPP-IPR

and its officers, servants, guests and agents from and against all the third party claims

whatsoever (including but not limited to property losses/ damages, personal accident,

injury or death of/to property or persons of any sub-CONTRACTOR and or servants or

CONTRACTOR and/or the CPP-IPR and the CONTRACTOR shall at his own cost and

initiative at all times till the successful completion of the contract period, maintain

insurance policies in respect of all insurable liabilities, under the Motor Vehicle Act,

Workmen’s Compensation Act, Fatal Accidents Act, Personal Injuries Insurance Act.

[14] ARBITRATION:

[a] Any dispute arising out of a Notified Claim of the CONTRACTOR included in the

Bill of the CONTRACTOR and any dispute arising out of any Claim(s) of CPP-IPR

against the CONTRACTOR shall be referred to the arbitration of a Sole Arbitrator

selected in accordance with the laid down provisions. It is specifically agreed that

CPP-IPR may prefer its Claim(s) against the CONTRACTOR even if a Notified Claim

of the CONTRACTOR has not been referred to arbitration. The CONTRACTOR shall

not, however, be entitled to raise as a set-off defense or counter-claim any claim which

is not a Notified Claim included in the CONTRACTOR’s Bill.

[b] The Sole Arbitrator referred to in above shall be selected by the CONTRACTOR out

of a panel of 3 (three) persons nominated by CPP-IPR for the purpose of such

selection and should the CONTRACTOR fail to select an arbitrator within 30 (thirty)

days from the panel of names of such nominee being furnished by CPP-IPR for the

purpose, the Sole Arbitrator shall be selected by CPP-IPR out of the said panel.

[c] Any dispute(s) or difference(s) with respect to or concerning or relating to any of the

following matters are hereby specifically excluded from the scope, purview and ambit

of this Arbitration Agreement with the intention that any dispute or difference with

respect to any of the said following matters and/or relating to the Arbitrator’s or

Arbitral Tribunal’s jurisdiction with respect thereto shall not and cannot form the

subject – matter of any reference or submission to arbitration, and the Arbitrator or the

Arbitral Tribunal shall have no jurisdiction to entertain the same or to render any

decision with respect thereto, and such matter shall be decided by the Centre Director

of CPP-IPR prior to the Arbitrator proceeding with or proceeding further with the

reference. The said excluded matters are:

(i) With respect to or concerning the scope or existence or otherwise of the

Arbitration Agreement;

(ii) Whether or not a Claim sought to be referred to arbitration by the

CONTRACTOR is a Notified Claim;

(iii) Whether or not a Notified Claim is included in the CONTRACTOR’s Bill.

(iv) The issue on which the decision of officer-in-charge of CPP-IPR is final and

binding.

[d] The provisions of the Indian Arbitration & Conciliation Act, 1996 and any re-

enactment(s) and/or modification(s) thereof and of the Rules framed there under

shall apply to arbitration proceedings pursuant hereto subject to the following

conditions:

(i) The Arbitrator shall give his Award separately in respect of each Claim and

Counter-Claim and

(ii) The Arbitrator shall not be entitled to review any decision, opinion or

determination (howsoever expressed) which is stated to be final and/or binding on

the CONTRACTOR in terms of the Contract Documents.

[e] The venue of the arbitration shall be Guwahati, provided that the arbitrator may

with the consent of CPP-IPR and the CONTRACTOR agree upon any other

venue.

[15] GENERAL: If at any stage during the currency of contract, in any case involving moral

turpitude, the CONTRACTOR or their employees is/are convicted, the CPP-IPR reserves

the exclusive and special right to terminate the Contract and in such event the

CONTRACTOR shall not be entitled to any compensation from CPP-IPR.

[16] JURISDICTION:

Notwithstanding any other court or courts having jurisdiction to decide the question(s)

forming the subject matter of the reference if the same had been the subject matter of a

suit, any and all actions and proceedings arising out of or relative to the contract

(including any arbitration in terms thereof) shall lie only in the court of competent civil

jurisdiction in this behalf at Guwahati and only the said Court(s) shall have jurisdiction to

entertain any try and such action(s) and/or proceeding(s) to the exclusion of all other

Courts.

[17] WAIVER:

No failure or delay by CPP-IPR in enforcing any right to remedy of CPP-IPR in terms of

the Contract or any obligation or liability of the CONTRACTOR in terms thereof shall be

deemed to be a waiver of such right, remedy obligation or liability, as the case may be, by

CPP-IPR and notwithstanding such failure or delay, CPP-IPR shall be entitled at any time

to enforce such right, remedy, obligation or liability, as the case may be.

[18] ACCEPTANCE OF TENDER: The acceptance of tender shall be communicated to the successful tenderer(s) through a

letter of intent.

[19] EXECUTION OF AGREEMENT: The tenderer(s) whose tender(s) is./are accepted shall be required to be present at the

Institute in person or if it is a firm or company then by their authorised representative to

execute an agreement on non-judicial stamp paper of Rs.100.00 for satisfactory running

of the contract. Failure to do so shall constitute breach of contract affected by the

acceptance of the letter of intent, in which case the EMD shall be forfeited by the

Institute.

CENTRE OF PLASMA PHYSICS-

INSTITUTE FOR PLASMA RESEARCH An autonomous Institute of Deptt. Of Atomic Energy

Government of India

Nazrikhat, Sonapur-782 402, Guwahati (M)

PPaarrtt--BB

TENDER FOR PROVIDING CAR/MUV

ON CONTRACT BASIS

Name of Tenderer : ____________________________________

Address and Telephone no. : ____________________________________

____________________________________

____________________________________

____________________________________

Telephone No(s)/Mobile No. : ____________________________________

Details of E.M.D. submitted :

Type of No. of E.M.D. Total

Vehicles vehicles per vehicle

Car 1 10,000.00 10,000.00

MUV 1 10,000.00 10,000.00

Grand Total Rs. =

Enclosed Demand draft/Pay order/Banker’s cheque No. _____________________________

Date ___________________ Amount ______________________

Date : (Signature and Seal of the Party)

SCHEDULE I (A)

RATE SCHEDULE FOR DIESEL DRIIVEN MUV

PARTICULARS BASIC RATE PER MONTH

Hiring Fixed

Charges per

month

Rate for 12 Hours duty

Rs.

Running cost

per KM


Rs.

Rate per hours

beyond 12 hours

Rs.

Night halt

Charges per day

Rs.

Proposed MUV

model

2014 2015 Brand New

Current Fuel Price in Guwahati: Rs……………../Litre on date: ……………….

The rates will remain firm all throughout the period of contract or extended period of contract. It

is to be noted that on requirement, the contractor has to provide the vehicle beyond the normal

duty hours with extra charge as specified above.

Date : (Signature & seal of the party)

SCHEDULE I (A)

RATE SCHEDULE FOR DIESEL/PETROL DRIIVEN CAR

PARTICULARS BASIC RATE PER MONTH

Hiring Fixed

Charges per

month


Rs.

Running cost

per KM


Rs.

Rate per hours

beyond 12 hours

Rs.

Night halt

Charges per day

Rs.

Proposed Car

model

2014 2015 Brand New

Current Fuel Price in Guwahati: Rs……………../Litre on date: ……………….

The rates will remain firm all through out the period of contract or extended period of contract. It



Date: (Signature & seal of the party)

SCHEDULE I (B)

RATE LIST FOR CAR/MUV (Non-AC)

PARTICULARS BASIC RATE PER DAY

The rates will remain firm all through out the period of contract or extended period of contract. It



Date : (Signature & Seal of the party)

Vehicle Per Day Fuel Cost Per/KM.

TATA SUMO or Similar Model

TATA Indica Bolt or Similar model

Maruti Alto/wagonR or Similar

model

FIXED RATE LIST FOR AIR PORT PICKUP AND DROPPING (AC/NO-

AC)

The rates will remain firm all throughout the period of contract or extended period of contract. It



Date : (Signature & Seal of the party)

Vehicle AC (Sonapur)

Rs.

Non AC

(Sonapur) Rs.

AC

(Guwahati)

Rs.

Non AC

(Guwahati)

Rs.

Schedule II (A)

DETAILS OF VEHICLES OWNED BY TENDERER OR HIS PARTNERS

(PLEASE ATTACH DOCUMENTARY EVIDENCE OF OWNERSHIP IN RESPECT OF

EACH VEHICLE)

Type of Registration No. Model Make Owner’s Name

Vehicle

CAR

/MUV

UNDERTAKING

I hereby undertake that the information furnished above and elsewhere in the tender document is

true to the best of my knowledge. The documents in support of ownership/ associateship attached

are also true.

Date: (Signature & Seal of the Party)

SCHEDULE III (A)

LIST OF PRESENT CLIENTS

(PLEASE ATTACH USER’S CERTIFICATE(S)/COPIES OF WORK ORDERS)

NAME OF TYPE OF VEHICLES PERIOD REMARKS

CLIENT PROVIDED

MAKE/MODEL FROM - TO

UNDERTAKING

I hereby undertake that the information furnished above and elsewhere in the tender is true to the

best of my knowledge.


SCHEDULE III (B)

LIST OF PAST CLIENTS

(PLEASE ATTACH USER’S CERTIFICATE/COPIES OF WORK ORDER (S))

NAME OF TYPE OF VEHICLES PERIOD REMARKS

CLIENT PROVIDED

MAKE/MODEL FROM - TO

UNDERTAKING


best of my knowledge.

Date : (Signature & Seal of the Party)

SCHEDULE IV

Furnish below the details of the cases against you or your firm in any courts of India:

Sr.

No.

Case No. In Court of Case in brief Status of

Case

UNDERTAKING


best of my knowledge and that I have not suppressed any facts.


LIST OF DOCUMENTS/PARTICULARS SUBMITTED

Sl. No. Documents/particulars
