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Proposition 39
Susan C. Yeager, AdministratorFacilities Planning and Utilization
CCC Chancellor’s OfficeCCFC September 2014
Today’s Agenda• Proposition 39
– Year 1 Success and Year 2 Status– Project Closeout Requirements
• Citrus College Prop 39 Highlights• San Mateo CCD Prop 39 Highlights• CCC/IOU Partnership Support
Proposition 39 Overview
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• Clean Energy Job Creation Fund
• 2013-14 Budget Act– $39,800,000 in funding for projects– Allocated to districts based on FTES
• 2014-15 Budget Act– $31,595,000 in funding for energy projects– Allocated to districts based on FTES
Proposition 39 - Year 1 Results
• $39.7 million in Prop 39 funding approved
• All 72 districts participating
• 313 approved projects
• $6.8 million in utility incentives
• $4.65 million in energy cost savings
– 31,786,051 kWh (annual electric savings)
– 653,239 therms (annual gas savings)4
Proposition 39 Impact
5
Proposition 39 - Year 2 Overview
• $31.6 million available for projects
• Projects Approved thru August 2014:‒Districts: 55‒Projects: 135‒Utility Incentives: $3.8M
‒$19.2M or 61% of Prop 39 funds available for projects
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Proposition 39 Projects• 90% of projects in Year 1 and submitted
for Year 2 follow the state loading order prescribed by the state Public Utilities Commission:1. Energy Efficiency projects 2. Demand Reduction 3. Energy Generation
• This is based on economics as efficiency and demand reduction are more cost effective than generation.
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Project Types: Year 1 vs. Year 2
Prop 39 Year 1 Projects
Project Type CountPercentage of Total Projects
Lighting 171 54.63%
HVAC 59 18.85%
Controls 48 15.34%
Other 15 4.79%
RCx 14 4.47%
Tech Assist 3 0.96%
Self-Generation 2 0.64%
MBCx 1 0.32%
Total Projects 313 100%
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Prop 39 Year 2 Projects (approvals from July‐August)
Project Type CountPercentage of Total Projects
Lighting 31 23.48%
HVAC 71 53.79%
Controls 17 12.88%
Other 4 3.03%
RCx 5 3.79%
Tech Assist 1 0.76%
Self-Generation 1 0.76%
MBCx 2 1.52%
Total Projects 132 100%
Proposition 39 Project Closeout Per SB73, districts will provide: • Required Data
– Final project costs– Verified energy savings for each project– Direct job creation and number of trainees
• Required Forms– E: Project completion – F: Project closeout – J: Job creation tracking
• Project closeout happens at the same time as the utility project completion inspection
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Project Closeout • Chancellor’s Office will:
– Aggregate report data– Provide information to the Citizens Oversight
Board 12-15 months after project completion• Overall process:
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Project Completed
Project Cost and Job Creation Reported
Utility Project Verification Inspection
Final Cost and Energy Savings Verified
Reports submitted to Chancellor’s Office and COB
A Look to the Future• Districts should be planning projects for next three
years.– Prop 39 is a series of 5 ONE YEAR appropriations– Plans must be flexible because funding level uncertain.
• Year 3 call for projects will be in February 2015.
• Multi-year projects must be reflected in Form B (over two years requires prior approval on a case-by-case basis)– This will allow districts to complete more complex
projects.
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Prop 39 Challenges& OpportunitiesYear 1 Overview
Fred DiamondDirector of Facilities & Construction
Citrus College
Opportunities for Success
Everything is a opportunity…
Identify your projects in advance…Work closely with your CCC-IOU partner Know the program Know your limitations Plan for the future
Projects and Close-out
Referent Challenges
Project lead times may impact deliveryMaterial supplies (supply vs. demand) Public Contract Code requirements In-house labor limitationsConsultant and vendor limitations Think ahead for success
Citrus’ Latent Challenges
First year was a late start for everyone Bids came in over budgetRequired additional RFQ/RFP processMore time was lost
Finally…March 18, 2013 Success…Board award
Air Handler Replacement
40 Tons Cooling
LED Lighting Retrofit
183 Lighting Devices
Overall StatisticsNotice to Proceed: March 19, 2014 Prop. 39 Grant: $385,520 Incentive Amount: $36,432 SIR: 1.19 Project Cost: $422,282 Variance: $<330> Total kWh Saved: 151,802Completion Date: June 28, 2014
Planning for Initial Close-out Form J Job Creation Tracking Report
Documents the number of jobs created
Form E Project Completion Form Initiates project verification
Form F Project Close-out Reporting Form Summary of final project costs and jobs
Job Creation Tracking Report Form J
Form E and Form F Completion Form E Close-out Form F
Strategy & Communication…
Facilities / vendors—establish relationships Plan your strategy prior to procurement Know your project thoroughly Limit substitution times per PCC §3400Collaborate…Notice of Intent to AwardONE person should be in charge Plan for Close-out from the beginning Success awaits!!
Utilize your AssetsCalifornia Community Colleges—Energy
Project Guidance PamphletCCC-IOU Partnership Management Team
Chancellor’s Office Utility Account Executives Industry Professionals
Fellow ColleaguesDon’t hesitate to ask questions!
…Thank you!!
Implementing Prop 39 Projects on a Short Timeline
Karen PowellDirector, Facilities Maintenance and Operations, San
Mateo Community College District
Overview –Year One Projects Basic Project Information Project Timeline Process Steps Talking Solar Challenges and Victories Q & A
Year One Prop 39 Projects Project 1 Leveraging $553,675 P39
~1MW Solar Installation Over 4100 Highly Efficient, High Quality Panels 41 String level power inverters Poured-in-place concrete drilled piers High tensile, galvanized steel infrastructure 20 Year O&M Package 20 year Performance Guarantee
Project 2 Leveraging $157,487 P39 Parking Lot and Street Light LED’s
120 Fixtures at Cañada College 80 Fixtures at College of San Mateo Lighting Controls (dimming, safety, and typical scheduling)
Building Management System Integration (See Challenges*)
Year One Prop 39 Projects Solar
• Notice to proceed: 1/28/14• Prop 39 Allocation: $553,675• Projected Incentive:
$777,107• SIR: 1.29• Project Cost: $3,600,000• Energy Production: ~1.2 MW• Expected Completion: 9/14
Road & Parking Lot LED Project• Notice to proceed: 5/12/14• Prop 39 Allocation: $157,487• Projected Incentive:$31,182• SIR:.66• Project Cost:$723,406• Energy Savings:
~217,000KWH• Expected Completion: 3/15
Prop 39 ProjectsYear and Allocation
Project/s EnergyImpact
Savings to Investment Ratio
Project Funding Allocation
2013-14
$711,162
Cañada College PV Array
- 1.2 Megawatts
1.29 $553,675
CAN/CSM Road and Parking Lighting
- 217,320 KWH
.66 $157,487
2014-15
$532,775
District Wide Campus Exterior Lighting
-733,000 KWH 2.14 $532,775
2015-16 District Wide Interior Lighting
-1,000,000KWH
? ?
Total 1,913,000KWH1,000,000 Watts
1.3 $1,243,937
Process Steps
Leverage Available CCC -IOU Resource
s
Leverage
Available Technica
l Expertis
e
Combined RFQ/P to
appropriate selection of
vendors
Talking Solar Cañada College Solar Photovoltaic Solar System Project ‐ Proposal Scoring
Scoring Summary for Individual Reviewer ‐ Final Review with BAFO
CriteriaMaxPoints
AvailableProposer
A Proposer
BProposer
CProposer
DProduction Model and Economic Evaluation 350 350 312 338 260Non‐Financial Evaluation by District Committee
Background, References and Experience 250 192 227 203 187Approach 200 164 135.4 117 161Respondent's Financial Information 150 120 130 120 108Use of Local Contractors 50 40 30 40 40Non‐Financial Score 650 516 522.4 480 496Final Combined Score 1000 866 834.4 818 756
Challenges Victories
Identifying Qualifying P39 Projects
Scoping Projects and Completing P39 administration steps
P39 really isn’t that much money for a large project
Projects are technical in nature – (i.e.: BMS Controls integration)
P39 Timeline is tight
Limited Staff Capacity
Started with the rest of the “low hanging fruit”
Leverage a mixture of internal & external assets (People and Materials)
Identify and access other funding resources (CCCO pre-approval to use Prop 39 for professional services, DOE and other grants, etc.)
Leverage technical expertise and be Comfortable with Ambiguity
Get it moving – not perfect (*see “be comfortable with ambiguity” above)
Prioritize the project and leverage internal and external assets to get it done
Year Two & Three Prop 39 Projects
Year Two Parking Lot, Roadway, Pedestrian Pathway
lighting retrofit, Skyline College Pedestrian Pathway lighting retrofit, Cañada
College, College of San MateoYear Three Interior Lighting retrofit, Cañada College, College
of San Mateo, Skyline College
The CCC/IOU Energy Efficiency Partnership
CCFCSeptember 9, 2014
Lisa Hannaman, SCE
How to Utilize Proposition 39 Funding for Energy and Cost Saving Projects
Prop 39 & the CCC/IOU EE Partnership
CCC Guidelines Leverage PartnershipProcesses, Services, and Incentives
Districts should work with IOUs to identify projects, prepare energy calculations, and submit both incentive and Prop 39 funding
Project M&V and Reporting will be facilitated by utility process
Your Success is our Success!We both want Energy Savings
Program Incentives for 2013-14
MEASURE INCENTIVE RATE
Electricity
$0.24 / kWh
Packaged HVAC, HVAC Controls, Motors, Drives
Lighting, Lighting Controls, Daylighting
Central Plants, Chiller Retrofits, and other major Energy Efficiency Infrastructure ProjectsMonitor Based Commissioning (MBCx) IT Projects
Natural Gas $1.00 / thermALL Gas Measures
Tips & Best Practices Appoint a lead Develop a strategy Work with IOU to prepare for project close out
forms prior to submitting to Chancellor’s Office Leverage all IOU resources: Technical Services Auditing Support
When in doubt: read the Prop 39 Guidelines!
We are here to help!
2014 Board of Governors Energy andSustainability Award Winners
Prop 39 – Commissioning Projects: Winner: College of the Desert
Honorable Mention: Glendale Community College
Prop 39 – Retrofit Projects: Winner: Copper Mountain College
Honorable Mention: Palo Verde Community College
Prop 39 – “Deemed” Incentive Projects: Winner: Imperial Valley College
Honorable Mention: Santa Monica College
Prop 39 – Self-Generation Projects: Winner: Cañada College
Honorable Mention: Feather River College
Faculty-Student Initiatives: Winner: Skyline College
Honorable Mention: College of the Canyons
Congratulations!
Contact Information
Name Organization E-mail Phone
Susan C. Yeager CCCCO [email protected] (916) 327-5366
Fred Diamond Citrus College [email protected] (626) 914-8691
Karen Powell San Mateo County CCD [email protected] (650) 358-6836
Lisa Hannaman SCE [email protected] (714) 325-2537
Josh Brock SDG&E [email protected] (858) 503-5129
Dave Hather PG&E [email protected] (916) 386-5007
Paul Deang SCG [email protected] (213) 444-8961
Ron Beeler CCC/IOU Partnership [email protected] (714) 267-7209
Matt Sullivan Newcomb Anderson McCormick
[email protected] (415) 896-0300
http://www.cccutilitypartnership.com/
