CAROLINE COUNTY SCHOOL BOARD

CAROLINE COUNTY SCHOOL BOARD

Mack A. Wright, Jr.Madison

Margaret O. WatkinsPort Royal

16221 Richmond TurnpikeBowling Green, Virginia 22427

Gregory N. Killough, Ed. DSuperintendent

(804) 633-5088Fax (804) 633-5563

CAROLINE COUNTY PUBLIC SCHOOL BOARD MEETING

June 8, 2009

SUBJECT: Recognition of Certain Students Accepted to College

RECOMMENDATION: It is recommended that the School Board recognize the

following students for acceptance into colleges noted:

(Please see attached list)

Tamara Redding Wendell N. Sims Frederick W. PeatrossBowling Green Mattaponi Reedy Church






(804) 633-5088Fax (804) 633-5563


June 8, 2009

SUBJECT: Recognition of Teachers Selected as Teacher of theYear for each Caroline County School.

RECOMMENDATION:

It is recommended that the School Board recognize thefollowing teachers who have been selected as Teacher ofthe Year and Novice Teacher of the year in their schools:

J enifer Vanderland and Katy SterowskiBowling Green Primary School

Catherine Denniston and Jamie SotzingMadison Elementary School

Kim Childs and Lisa PriceBowling Green Elementary School

Corey Scott and Nan BanduraLewis and Clark Elementary School

Lindsey Warren and Zach WardCaroline Middle School

Cornelius Black and Nafeesa AlamCaroline High School

The Caroline County Teacher of the Year and NoviceTeacher of the Year will be announced at the Teacher ofthe Year Dinner on Thursday, June 11,2009 at 5:30 p.m. atCaroline High School.

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Mack A. Wright. Jr..Madison

Margaret O. Watkins

Port Royal

Cjrcgory N. Killough. Ed. 0

Superintendent


(804) 633-5088Fax (804)633-5563


June 8, 2009

SUBJECT:

Recognition of Caroline County Public Schools' Retirees

RECOMMENDATION: Recognition

RATIONALE: Caroline County Public Schools wishes to recognize thefollowing individuals for their service to the school system:

BGEBGPCHSCMSCMSCMSCMSCOCOLCELCEMESMES

Julia P. WallerMartha F. BranchMyrtle F. FortuneCatherine LaBohne CarterGlen LeveretteJan M. SimulcikIrvin W. RoweMarcia M. PerkinsElizabeth H. WhiteGwendolyn E. MylesSharon L. MoserCathy M. TignorSandra B. Handschuh

Attendance SecretaryReading TeacherJob CoachISS Teacher8th Grade Teacher8th Grade Teacher8th Grade TeacherGifted Lead TeacherLicensure Specialist5th Grade Teacher4th Grade TeacherReading TeacherMedia Specialist

Signature

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CAROLINE COUNTY SCHOOL BOARDTamara Redding Wendell N. Sims Frederick W. PeatrossBowling Green Mattaponi Reedy Church





(804) 633-5088Fax (804) 633-5563

CAROLINE COUNTY SCHOOL BOARD MEETING

June 8, 2009

SUBJECT: Recognition of the Caroline High School Track Team

RECOMMENDATION: Recognition of Caroline High School State Track Team Finalists

RATIONALE: It is recommended that the School Board recognizeCaroline High School's Track Team for the for theirhard work, dedication and perseverance in the VirginiaState Track Team Finals for the 2008-2009 school year.

The School Board recognizes the following track team finalistsand coach:

Michael Smith (Sr.)

Nick Howard (Sr.)

Justine Dutton (Sr.)Daisha Lewis (Jr.)

Rakeisha Heckstall (Fr.:

Discus (finished 7th overall)

Discus

Pole Vault100M Hurdles

High Jump

Sansberry Harvey Head Coach





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June 8, 2009

SUBJECT: Approval of Technology Bond Reimbursement Resolution

RECOMMENDATION: Approval of the reimbursement resolution for the Virginia PublicSchool Authority Educational Technology Notes (For the SOL Web-based Technology Initiative)

RATIONALE: Chapter 899, 2002 Acts of the General Assembly, provides for theVirginia Public School Authority (VPSA) to conduct a sale of theequipment notes, Series IX to be issued in the spring of2010 tocontinue funding to school divisions to develop and implement theSOL Web-based Technology Initiative. Once school divisions havespent all of their spring 2009 note proceeds and have adopted aresolution for the spring 2010 notes issue, purchases may be made insupport of the Web-based SOL Technology Initiative after July 1,2009.

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(804) 633-5088Fax (804) 633-5563

CAROLINE COUNTY PUBLIC SCHOOLS BOARD MEETING

SUBJECT: Approval of the Internet Safety-iSAFE Certification Proposal

RECOMMENDATION: Approval

RATIONALE: With the approval of the General Assembly in 2006 and legislation signed by GovernorTim Kaine, Internet Safety became a required component to the Acceptable Internet UsePolicies developed by division superintendents. According to the Virginia Department ofEducation (VDOE), an Internet safety component was required to be integrated withineach division's instructional program. To address this need, the Caroline County PublicSchools Internet Safety Committee began writing a K -12 curriculum under the directionof Dr. Rebecca Broaddus and former Director of Instruction, Mrs. Maureen Hijar.

The Acceptable Use Policy was updated and aligned to the state's

requirements.Caroline County submitted its Internet Safety Curriculum that had beendeveloped for K-8, aligned with the state guidelines, and incorporated intoCaroline County Public Schools Acceptable Use Policy.The state reviewed these policies for compliance.Caroline received a letter of recognition from the VDOE for the K-8 curriculumon Internet Safety that had been submitted.The remaining curriculum for grades 9-12 has been completed and submitted tothe Virginia Department of Education for approval.

The Internet Safety Committee would like to propose for the school board's approval thatthe iSAFE Online Program Certification become mandatory for every classroom teacherbased on the following:

Internet safety is a VDOE requirement.Teachers need training to teach new curriculum.iSAFE provides the training for free and covers all aspects of Internet safety.Once teachers are trained, they will have access to the free materials thatiSAFE provides (such as videos on Internet safety to use in their classrooms).The program can be done in different sessions to accommodate the teacher'stime frame of use.A need's survey indicated that further training is needed.

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Please refer to the proposal provided for the first reading within the minutes of the May2009 School Board Meeting.






(804) 633-5088Fax (804) 633-5563

CAROLINE COUNTY PUBLIC SCHOOLS BOARD MEETING

SUBJECT: Approval of Revised 2005-2010 Gifted Education Plan


RATIONALE:

The 2005-2010 Gifted Education Plan has been reviewed and revised toreflect program changes. The plan was reviewed by gifted specialists, thegifted advisory committee, and central office administration.

In order to assure consistent implementation of the Caroline CountyPublic Schools Gifted Plan, the Gifted Advisory Committee isestablished each year to meet quarterly with the Gifted Specialists andthe Director of Instruction. This committee has made changes to theLocal Gifted Plan this year in an effort to better serve our gifted studentsin Caroline County Public Schools for the 2009-2010 school year.

The most substantial change to the plan will be the transition from aprogram of student pull-out (from their regular classroom) for smallgroup services to a program that is primarily working with clusters ofstudents along with the regular classroom teacher within the regularclassroom setting. This will create a more collaborative approachbetween the gifted specialists and classroom teachers in meeting allstudents' needs. In addition, a monthly training session will be held on"Differentiating Instruction" at each school by the gifted specialists tofurther work with all teachers in our division. This will serve to improveour teachers' ability to meet the differing needs of students within theirclassrooms.

Please refer to the proposal provided for the fIrst reading within theminutes of the May 2009 School Board Meeting.

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(ircgory N. Killough, Ed. 0

Superintendent

(804) 633-5088Fax (804)633-5563


June 8, 2009

SUBJECT: Approval of Updates on VSBA Policy


RATIONALE: These updates contain revisions based on changes instate and federal laws, regulations and guidelines.

BUDGET CATEGORY: N/A

ESTIMATED COST: N/A

Please refer to Policies from May 11, 2009 BoardPacket.


CAROLINE COUNTY SCHOOL BOARDaroUneou n tt




(iregory N. Killough. Ed. D

Superintendent

(804) 633-5088Fax (804) 633-5563


June 08, 2009

SUBJECT:

2009-2010 School Budget

RECOMMENDATION: Approval of the 2009-2010 School Budget totaling $35,774,135

RATIONALE: The 2009-2010 School Budget is based on an ADM of 4090 and the2009 Appropriation Act adopted by the General Assembly. Staterevenues are projected to increase by $240,506; Federal revenues areprojected to increase by $52,801; County Appropriation is projectedto decrease by $1,000,000. The total budgeted revenues andexpenditures are $35,774,135, $706,693 less that the approved 2008-2009 School Budget.

BUDGET CATEGORY: All

ESTIMATED COST: $35,774,135

LEGAL REFERENCE: Code of Virginia, Section 22.1-92

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(804) 633-5088Fax (804)633-5563


June 8, 2009

SUBJECT: Approval of Special Education Related Service Contract(s)

RECOMMENDATION: Approval of the Related Service(s) contract(s) for the upcomingschool year

RATIONALE: A Request for Proposals appeared in the Richmond Times Dispatch and theFree Lance Star. After careful consideration, the following contract(s) wasselected to provide related services. Selection was based on qualificationsof the therapists, the vendor's ability to provide the number of therapistsneeded to meet the needs of the students and projected costs for provisionsof services. These services include: occupational therapy, physical therapyand speech and language therapy.

BUDGET CATEGORY: Part 8, Section 611 and 619 Flow Through FundsElementary and Secondary Professional Services

ESTIMATED COST: Based on needs identified by IEP teams

LEGAL REFERENCE: Individuals with Disabilities Education Improvement Act of 2007 (IDEA2007), its federal implementing regulations, and the Regulations GoverningSpecial Education Programs for Children with Disabilities in Virginia.

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(804) 633-5088Fax (804) 633-5563


June 8, 2009

SUBJECT: 2009-2010 Consolidated Application

RECOMMENDATION: Approval of the submission of the local Consolidated Applicationfor 2009-10 in the amount of $11295,455.49

RATIONALE: The Local Consolidated Application for 2009-10 represents thesubmission of an entitlement grant continuation application forTitle I, Part A (Improving Basic Programs) funds; Title II, Part A(Teacher and Principal Training) funds; Title II, Part D (Technology);and Title IV, Part A (Safe and Drug Free Schools). The ConsolidatedApplication is submitted on an annual basis for these entitlementgrants. These funds are available for the provision of instructionactivities and services to meet the special, educational needs ofdisadvantaged children. The application funding amounts are based onthe 2008-2009 allocations and may be decreased or increased by theVirginia Department of Education. Additional funding for Title I, Part Aand Title II, Part D are allocated through the American Recovery andReinvestment Act (ARRA).(Please see attached application certification and assurances.)

Title I, Part A; Title II, Part A; Title II, Part D; and Title IV, Part ABUDGET CATEGORY:

$1,295,455.49ESTIMATED COST:

P.L 107-110, No Child Left Behind of 2001LEGAL REFERENCE:

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(804) 633-5088Fax (804) 633-5563

Gregory N. Killough. Ed. DSuperintendent


June 8, 2009

2009-2010 Title III, Part A Consortium ApplicationSUBJECT:

RECOMMENDATION: Approval of the submission of the Title III, Part A -LEP 2009-10Consortium Grant Application for funds in the amount of $20,346.79

RATIONALE: The Title III, Part A, Language Instruction for Limited English Proficientand Immigrant Students Consortium Application represents thesubmission of an entitlement grant application for Title III, Part A(Limited English Proficiency) funds through a consortium of localschool divisions. Submission through a consortium is required forall school divisions receiving less than $10,000.00 in grant funds.Caroline County Public Schools will act as lead school division andfiscal agent for the 2009-10 school year. The lead school divisionon behalf of the consortium members will submit goals and objectives.These funds are available for the provision of instructional activitiesand services to meet the educational needs of Limited English Proficient(LEP) children. The application funding amount is based on the 2008-09allocation and may be increased or decreased by the VirginiaDepartment of Education. It is anticipated that the consortiummembers will include Caroline ($8,701.77), King George ($6,526.33),King and Queen ($1,407.64), and King William ($895.77) counties.(Please see attached cover page and assurances).

Title III, Part ABUDGET CATEGORY:

$17,531.51ESTIMATED COST:

P.L.1O7-110, No Child Left Behind Act of 2001LEGAL REFERENCE:

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(804) 633-5088Fax (804) 633-5563

CAROLINE COUNTY SCHOOL BOARD MEETING

June 8, 2009

SUBJECT: Approval of Virginia Tobacco Settlement Foundation Grant

RECOMMENDATION: Approval of the Virginia Tobacco Settlement Foundation Grant

RATIONALE: Caroline Middle School has been awarded a Virginia Tobacco Settlement(VTSF) Grant in the amount of $53,460 to support efforts to encouragetobacco use prevention programs in the middle school in grades six,seven and eight. The middle school will continue using Life Skills

Training (an approved compendium program).

The grant period is July 1, 2009 through June 30, 2010.







(804) 633-5088Fax (804) 633-5563


June 8, 2009

SUBJECT:

Approval of RFPs

RECOMMENDATION: Approval.

RATIONALE: Approval is needed for the following Requests forProposals:

Annex Sewer Line InstallationFiber Optic Line InstallationBard Units

...

BUDGET CATEGORY:

ESTIMATED COST: Cost listed on individual item coversheet

LEGAL REFERENCE: Code of Virginia, Section 22.1-92

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Mack A. Wright, Jr.

MadisonMargaret O. Watkins

Port Royal


Gregory N. Killough, Ed. 0

Superintendent(804)633-5088

Fax (804)633-5563


June 8,2009

SUBJECT:

Annex Sewer Line Installation


RATIONALE: Project quoted and contractor submittals reviewed

BUDGET CATEGORY:

ESTIMATED COST: $43,370.00

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Mack A. Wright

MadisonMargaret O. Watkins

Port Royal

Gregory N. Killough, Ed.DSuperintendent


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(804) 633-5088Fax (804) 633-5563


June 8th 2009

Substantial completion of Madison and BGE projectsSUBJECT:


Walk-through completed with both Principals,School board member, parent, contractor andTeachers.

RATIONALE:

BUDGE CATEGORY:

ESTIMATED COST:

LEGAL REFERENCE:

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(804) 633-5088Fax (804) 633-5563


June 8, 2009

SUBJECT:

Approval of Request of CHS Class of 1965 for a marker tobe placed at BGES Annex

RECOMMENDATION: Approval.

RATIONALE: The Caroline High School class of 1965 would likeapproval to place a marker at the site that was onceCaroline High School (now BGES Annex). This is inrecognition of the years (1938-1969) the building served asCaroline High School. A copy a draft proposal is attached.

ESTIMATED COST: None,





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June 8, 2009

SUBJECT: Approval of "I Can Learn Math" Grant and a Request to Board ofSupervisors to Appropriate $1,986.27

RECOMMENDATION: Approval of the "I Can Learn Math" Grant and a request to theBoard of Supervisors to appropriate funds in the amount of$1,986.27

RATIONALE: Caroline Middle School has been awarded a second "I Can LearnMath" Grant for a summer remedial program for 40 students ingrades 6, 7 and 8 in the area of number and number sense. This grantis provided as further support from the Virginia Department ofEducation in assisting the middle school to gain and maintain fullaccreditation. Instruction is delivered via computer and the AlgebraReadiness Diagnostic Test (ARDT) will be used as a pre and posttest. Participating teachers and administrators will participate in aone day training which is also funded by the grant. Please seeattached grant award.

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June 8, 2009

SUBJECT: Presentation of Data and Inforntation as Related to the SchoolSystem

RECOMMENDATION: Non-Action

RATIONALE: Data and infonnation related to the school system will be presentedthrough a Power Point presentation. This infonnation will coverdata and infonnation in the areas of curriculum and instruction,student services, capital projects and public relations.

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Signature


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CAROLINE CO"llTNTY SCHOOL BOARD




Gregory N. Killough, Ed. 0

Superintendent(804)633-5088

Fax (804) 633-5563

June 8, 2009

SUBJECT: Update on VSBA Policy

RECOMMENDATION: First Reading

RATIONALE: These updates contain revisions based on changes instate and federal laws, regulations and guidelines.

.

BUDGET CATEGORY:

ESTIMATED COST:

Tamara Redding Wendell N. Sims Frederick W. PeatrossBowling Green I.. Mattaponi Reedy Church






(804) 633-5088Fax (804) 633-5563


June 8, 2009

SUBJECT: Report on Membership and Projected Emollments

RECOMMENDATION: Infonnational

RATIONALE: Please refer to the attached sheet that shows the emollment inCaroline County Public Schools as of May 31, 2009. The emollmentsheet shows ADM students in grades K-12 and Non-ADM students(preK). Projected emollments for each school by grade level fromWeldon Cooper are included. This is provided for informationalpurposes only.

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June 8, 2009

Update on School Wellness PlansSUBJECT:

RECOMMENDATION: Informational

One of the requirements of the Student Wellness Policy mCF is thatan annual report on the school plans be given to the School Board.Attached is a copy of the summary report on the plans and activitiesof the six schools.

RATIONALE:

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Documents

CAROLINE COUNTY SCHOOL BOARD