CAROLINE COUNTY PUBLIC SCHOOLSMEETING MINUTES

May 12, 2008

A regular meeting of the Caroline County School Board was held at 6:30 p.m. on May12, 2008, in the auditorium at Caroline Middle School. Board members present were:

Mr. Wendell N. Sims, ChairmanMrs. Tami Redding, Vice-ChairmanMr. Frederick W. Peatross, MemberMs. Margaret O. Watkins, Member

Mr. William A. Anderson, Member- Absent

Mr. Stanley O. Jones, Division SuperintendentDr. Anita Wallace, Assistant SuperintendentMrs. Maureen Hijar, Director of InstructionDr. Rebecca Beale Broaddus, Clerk of the Board

The meeting was called to order at 6:31 p.m. Dr. Rebecca Beale Broaddus, Clerk of theBoard, introduced each board member in attendance. Pastor Kevin Childs gave the invocationand a member of the Caroline High School JROTC led the Pledge of Allegiance.

07-08-233: Awards. Recol!nitions. Commendations. etc.

The Board recognized the following:

a. Seniors accepted to college:India Adams

Christopher AncarrowCharde AnnsteadTierra ArringtonDuillaume BetancourtElizabeth BoquistKaren Bozicevich

Sabrina BrownBrittany Carter

Katelyn CarterLisa Carter

Virginia Commonwealth UniversityOld Dominion UniversityThe Pennsylvania State UniversityVirginia Commonwealth UniversityUniversity of KentuckyVirginia University of LynchburgUniversity of Mary WashingtonVirginia Commonwealth UniversityUniversity of VirginiaVirginia TechGermanna Community CollegeVirginia Commonwealth UniversityJames Madison UniversityBrenau University: The Women's CollegeBridgewater CollegeChristopher Newport UniversityBridgewater CollegeUniversity of RichmondUniversity of Mary Washington

Justin Castillo

Christian ComptonTiffany DickeyKeyara FleeceCaroline FrenchEllie Gaither

Jonathan Gallo

Julie GrissomNicole HaislopJanay Holmes

Katara JacksonKiersten JacksonTalmesha Jones

Sierra LeeKerrianne Manipole

Jabrel MinesBrandi Niel

Alexis PalmerTavon PleasantLauren ProfittTiffany Rowland

Anthony Scavongelli

Alen Smith

Jamie Studvent

Jose TejadaTatianna TaylorKiara Thomas

CaL'Vina TurnerSabrina WashingtonJessica Whitley

James Madison UniversityVirginia TechRadford UniversityVirginia Commonwealth UniversityGeorge Mason UniversityUniversity of CharlestonRadford UniversityRandolph-Macon CollegeVirginia Commonwealth University: School ofBusinessUniversity of Mary WashingtonGermanna Community CollegeVirginia Commonwealth UniversityUniversity of Mary WashingtonRandolph-Macon CollegeOld Dominion UniversityGermanna Community CollegeVirginia Commonwealth UniversityChristopher Newport UniversityMorgan State UniversityVirginia Intermont CollegeRandolph CollegeHollins UniversityThe College of William and MaryVirginia Commonwealth UniversityVirginia TechCampbell UniversityGeorge Mason UniversityGermanna Community CollegeOld Dominion UniversityJames Madison UniversityVirginia Commonwealth UniversityVirginia Commonwealth University: Departmentof MusicRadford UniversityOld Dominion UniversityVirginia Commonwealth UniversityOld Dominion UniversityFerrum CollegeTennessee Tech UniversityUniversity of Mary WashingtonJames Madison UniversityMary Baldwin CollegeVirginia State UniversityVirginia Commonwealth UniversityBridgewater College

Shante Whitter Virginia State UniversityNorth Carolina State UniversityThe University of North Carolina at CharlotteNorfolk State UniversityVirginia Union UniversityJohnson C. Smith University

Tarron WilliamsAndrea Wingfield

b.

School Nurse Day on May 7, 2008 and the following school nurses for the services they

provide:Carolyn DeShazo Bowling Green PrimaryAlice Verne Ladysmith PrimaryLinda Upshaw Bowling Green ElementaryMaura Gabriel Ladysmith ElementaryTerry Woody Caroline MiddleKaren Vossberg Caroline HighMary Swisher Long Term Substitute

Hiba Seager for her accomplishments as the winner of the Caroline Middle SchoolSpelling Bee and for representing Caroline County Public Schools in the Free LanceStar Regional Spelling Bee.

c

VSBA art participants in the regional and local contests:d

Elementary Level: Alexanda Erickson, Ladysmith Elementary SchoolAnd winner of third place

Middle School Level: Patrick Tucker, Caroline Middle School

High School Level: James Peake, Caroline High SchoolAnd winner of third place

Other Local Participants:

Ladysmith PrimaryBowling Green PrimaryLadysmith ElementaryBowling Green ElementaryBowling Green ElementaryLadysmith ElementaryBowling Green ElementaryCaroline MiddleCaroline MiddleCaroline HighCaroline High

Matthew KennyNaomi YoungLauren McNameeAllison MorrowTravis BrownSavian ColemanDestiny FauntleroyKent GreenBritany YoungJulie GrissomHeather Crabtree

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e. CMS Regional Science Fair Winners:

Rebecca Bohmann 1 st Place for Engineering

CMS Science Fair Overall Winner2nd Place for Earth ScienceAlexandra Connolly

f.

Cadet Command Sergeant Major Cal'Vina Turner (Battalion CommandSergeant Major, Color Guard, & Drill Team Commander)

Cadet Major Travis Sampson (Executive Officer)

Cadet Captain Matt Craft (Battalion Recruiting Officer)

Cadet Captain Janet Nunnally (Battalion Supply Officer)

Cadet Captain Jasmine Moore (Battalion Public Affairs Officer)

07-08-234: Citizen Comments~

There were no citizen comments at the May 12,2008 School Board meeting.

07-08-235: Consent A!!:enda

A motion was made by Mrs. Redding, seconded by Ms. Watkins, and unanimously approvedby the Board to adopt the consent agenda. Mr. William Anderson was absent from the vote.

07-08-236: A royal of Roof Ins ection Service A Action Item

A motion was made by Ms. Watkins, seconded by Mrs. Redding, and unanimously approvedby the Board to approve the roof inspection service agreement for Lewis and Clark ElertlentarySchool at an annual cost of$1250 for five years. Mr. William Anderson was absent from thevote.

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A motion was made by Ms. Watkins, and seconded by Mrs. Redding, and unanimouslyapproved by the board to approve the Contractor's Application and Certificate for Payment

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No.18 for the new Ladysmith School (Lewis and Clark Elementary School) in the amount of$83,883.95.00. Mr. William Anderson was absent from the vote.

A motion was made by Mrs. Redding, seconded by Mr. Peatross, and unanimously approved bythe Board to approve the miscellaneous services for BGP and LPS in the amount of$137,520.00 for the Prepare Design-build Package for LPS Multi-purpose Room and thepreparation of plans and specifications for lighting and technology upgrades and new toilets atBGP and LPS. Mr. William Anderson was absent from the vote.

07-08-239: A roval of Cost Increase of School Meals Action Item

A motion was made by Ms. Watkins, seconded by Mrs. Redding, and unanimously approvedby the Board to approve the cost increase of school meals. Mr. William Anderson was absentfrom the vote.

07-08-240: A roval of Olweus Bull n Prevention Pro ram Continuation Grant Actionlliml

A motion was made by Mrs. Redding, seconded by Mr. Peatross, and unanimously approved bythe board to approve the submission of the Olweus Bullying Prevention Program ContinuationGrant in the amount of$2,98l.01. Mr. William Anderson was absent from the vote.

07-08-241: Approval ofVir~inia Preschool Initiative ADDlication (Action Item)

A motion was made by Mrs. Redding, seconded by Mr. Peatross, and unanimously approved bythe board to approve the submission of the Virginia Preschool Initiative Application to fund 54students. Mr. William Anderson was absent from the vote.

07-08-242: Approval of Update on VSBA Policv (Action Item)

A motion was made by Ms. Watkins, seconded by Mr. Peatross, and unanimously approved bythe board to approve update on VSBA Policy. Mr. William Anderson was absent from thevote.

07-08-243: Auuroval of Suecial Education Annual Plan (Action Item)

A motion was made by Ms. Watkins, seconded by Mrs. Redding, and unanimously approvedby the board to approve the Special Education Annual Plan. Mr. William Anderson was absentfrom the vote.

07-08-244: First Readine: -Madison Votine: Precinct (Non-Action Item)

Stanley Jones presented first reading infonnation on a request from the County GeneralRegistrar to move the Madison Voting Precinct from Ladysmith Elementary School to Lewisand Clark Elementary in the fall.

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Anita Wallace presented end of year calendar information including the moving of the last dayof school to June 11, 2008 from June 13, 2008. It was noted that June 13 date for graduationwould not be affected.

iBill Griffith presented information on trailer utilization and funding shortfalls due to nb CIPfunding to maintain the current inventory of trailers. A plan for the reduction of the number oftrailers was presented and included returning some rental units and the removal of soma trailers

owned by the school division.

07-08-247: Closed Session

:The board convened into closed session under Section 2.2-3711 (A) (1) of the Code of iVirginia, 1950, as amended, to discuss appointments, reappointments, resignations, retirements,a FMLA (Family Medical Leave) request, and the substitute teachers' list; and for theconsideration of a recommendation for disciplining a student emolled in the school division, asauthorized by Section 2.2-3711(a)(2) of the Code of Virginia, 1950 as amended- DisciplineCase 05-12-08.01. A motion to convene into closed session was made by Mrs. Redding,seconded by Mr. Peatross, and unanimously approved by the Board. Mr. William Andersonwas absent from the vote. The Board convened into closed session at 7:42 p.m.

On a motion by Ms. Watkins, seconded by Mr. Peatross, and unanimously approved by theBoard, the Caroline County School Board reconvened into regular session at 8:52 p.m. Mr.William Anderson was absent from the vote. An approved Certification of Executive Meeting,which includes a statement concerning items discussed in closed session, is attached to theminutes.

07-08-248: Action on SuDerintendent's Personnel A!!enda

A motion to approve the personnel agenda of the Superintendent was made by Mrs. Redding,seconded by Ms. Watkins, and was unanimously approved by the Board. Mr. WilliamAnderson was absent from the vote.

07-08-249: Action on Suoerintendent's Discioline A2:enda

A motion to approve the Superintendent's Discipline agenda was made by Mr. Peatross,seconded by Mrs. Redding, and unanimously approved by the Board. Mr. William Andersonwas absent from the vote.

07-08-250: Other Matters of Interest

None

~O8-251: Adiournm~

.~~~Yms~;;:~~;L-Caroline County School Board

~-=~:~:~~-~~~~£__4~~~~~::-Dr. Rebecca Beale BroaddusClerk of the Board

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Certification of Executive Meeting

Whereas, the Caroline County School Board has convened an executive meeting on this datepursuant to an affirmative recorded vote and in accordance with the provisions of the VirginiaFreedom of Information Act; and

Whereas, Section 2.1-344.1 (D) of the Code of Virginia requires a certification by this SchoolBoard that such executive meeting was conducted in conformity with Virginia law;

Now therefore, be it resolved that the Caroline County School Board certifies that to the best ofeach member's knowledge, (i) only public business matters lawfully exempted by Virginia lawwere discussed in the executive meeting to which this certification applies, and (ii) only suchpublic business matters as were identified in the motion convening the executive meeting were

heard, discussed or considered.

VOTE

Yes: 4

Nays: 0

1~~~ ~ -~~~Dr. Rebecca Beale BroaddusClerk of the Board

May 12, 2008

CAROLINE COUNTY SCHOOL BOARD

<r;

CAROLINE COUNTY PUBLIC SCHOOLSSPECIAL MEETING MINUTES

BUDGET WORK SESSIONJune 2, 2008

A special meeting of the Caroline County School Board was held at 5:00 p.m. onJune 2, 2008, at the Caroline County School Board Office. Board members present were:

Mr. WendellN. Sims, ChainnanMrs. Tami Redding, Vice-ChainIlanMr. William A. Anderson, MemberMr. Frederick W. Peatross, MemberMs. Margaret O. Watkins, Member

Mr. Stanley O. Jones, Division SuperintendentDr. Anita Wallace, Assistant SuperintendentMr. Clota Gerhardt, Director of Budget and FinanceDr. Rebecca Beale Broaddus, Clerk of the Board

Mr. Wendell Sims called the meeting to order at 5:05 p.m. and Dr. Rebecca BealeBroaddus, Clerk of the Board, proceeded with roll call.

07-08-252: Bud2et Work Session

Stanley Jones began the budget work session by comparing the previous budget additions withrecommended changes to reduce the budget to match with the anticipated county appropriation.Changes were discussed that reflect a step + 1 % increase for teachers, a step + 2.5% forcustodians, teacher assistants and bus drivers and a 0 increase for administrators. Otherdiscussions included property and casualty insurance options, eliminating funding requests forsome programs and eliminating some of the requested new positions. The revised budget willbe presented to the School Board for its approval at its regular meeting on Monday, June 9,2008.

07-08-253: Adiournment

A motion to adjourn was made by Mrs. Redding, seconded by Ms. Watkins, and unanimouslyapproved by the Board. This special meeting of the Caroline County School Board for June 2,2008, was adjourned at 6:00 p.m.

t2~ ~~ ~~~d.4 ~Dr. Rebecca Beale BroaddusClerk of the Board

~~~ :!1.. ~ ~A -Mr. Wendell N. Sims, ChairpersonCaroline County School Board