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CARLI’s Mission
The Consortium leads Illinois academic libraries to create and sustain a rich, supportive, and diverse knowledge environment that furthers teaching, learning, and research through the sharing of collections, expertise and programs.
CARLI is a Consortium
What is a consortium? Organization of several, separate institutions that
agree to collaborate to have advantages that they could not achieve on their own
Consortia (plural of “consortium”) are increasingly common in the library world
Advantages of Consortia
Strength in numbers Negotiation and advocacy Greater collections Large purchase discounts
Efficiency in shared services Reduce duplication of efforts Specialization opportunities Avoid or reduce costs for services available through the
consortium Offer more services to library users!
Consortial Operation
Many options for organizational structure, including: Funded and operated by a governmental agency Not-for-profit corporation
Commonly called a “501c3” in USA Hosted by member institution(s) Decentralized and volunteer-driven
How are Consortia Funded? Any or a combination of:
Government appropriation Member contributions or assessments Grants “Pass-through” funds
(Members pay the consortium, the consortium passes the funds on to a vendor)
Often a combination of the above
Consortial Governance
Many models May or may not have paid staff Usually have some sort of Board of Directors from
the membership and/or funding agencies Often have committees and task forces of member
library staff that work on consortial projects May or may not have formal by-laws Generally have a mission statement and or
strategic plan
Why Join a Consortium?
Increase efficiency by sharing work with similar organizations
Make the most of your Budget Staff time & skills Collections
Provide Better Service to Users
Let’s look at some examples of library consortial services…
Common Consortial Services:Licensed electronic resources
Negotiation of price, access terms Drafting legal contracts with vendors Billing participating libraries Setting up access
configuration/authentication Training staff Troubleshooting problems Renewing contracts
Common Consortial Services:Shared Online Systems
Many models of operation and co-operation Purchased and operated by the consortium for all
members Purchased and operated by the consortium for
some of its members Discount pricing made available to members who
wish to operate the service themselves Various combinations of these models
Common Consortial Services:Shared Online Catalogs
Providing a “union catalog” of member library holdings
Running the computer servers and software Catalog record creation, updating, reporting Training staff Troubleshooting Development of customized services Maintaining the contract, payments with
vendor, from libraries, etc.
Common Consortial Services:Shared Digital Libraries
Collaborative digitization projects Shared servers Consortial licensing of digital content Sharing expertise
Other Cooperative Services Resource sharing
Borrowing and lending returnablesBy staff or patrons
Onsite and remote access for each others’ patrons Agreements for document delivery cooperation Cooperative collection development Delivery service for returnables and
non-returnables
Other ConsortialService Examples
Shared storage centers Preservation activities
Digitization and conservation Staff training, continuing education,
consulting Management consulting
CARLI Details
181 Illinois institutions eligible to participate Illinois colleges and universities Some special research libraries 141 have chosen to participate
CARLI established in 2005 from the consolidation of three Illinois library consortia
CARLI has staff based at the University of Illinois that coordinate its programs for all participating libraries
Illinois Academic and Research Libraries
Eligible for Membership Actual Members
Public Universities 14 14
Private Colleges & Universities
93 72
Community Colleges 48 42
Specialized Institutions 23 13
Total 141
CARLI’s History
CARLI is both new and old CARLI formed in 2005 from 3 Illinois consortia:
• ILCSO• Formed in 1980• Primary service: Shared integrated library system
• ICCMP• Formed in 1986• Primary service: Statewide collection studies and grants
• IDAL• Formed in 1999• Primary service: Electronic resource licensing
CARLI’s Services
Centralized automated systems I-Share (Voyager integrated system) SFX link resolver CARLI Digital Collection
Electronic resource purchases Training and continuing education for
member libraries Monetary awards for collection enhancement Monetary awards for digitization (in 2008) Delivery service (in 2008)
I-Share (Voyager integrated system)
Online catalog for 71 (soon to be 76+) CARLI libraries More than 9.6 million bibliographic records More than 34 million items Participating libraries share their collections
Patrons may borrow from any I-Share library remotely, or by visiting other participating libraries
Over 350,000 “resource sharing” loans in I-Share each year http://I-Share.carli.illinois.edu
Consortial I-Share Services
Shared centralized online catalog Runs on a centralized set of computer servers operated by
CARLI staff Shared software license
Resource sharing Users able to borrow from all I-Share libraries
CARLI staff provide help desk service to participating libraries
I-Share libraries collaborate to share ideas and skills
CARLI Digital Collections
New program in 2006 CARLI runs CONTENTdm software on a
consortial computer CARLI provides disk storage and library training
and support Participating libraries load their digital collections
for shared use http://collections.carli.illinois.edu/
CARLI E-Resources
CARLI subsidized services paid in full for all member libraries: EBSCO Academic Search Premier Business Source Elite Harper’s Weekly, 1857-1912 Mary Ann Liebert Science Journals netLibrary ebooks Oxford English Dictionary Online Illinois Digital Sanborn Maps
CARLI E-Resources
Over 200 brokered services Licensed by CARLI, paid for by libraries
CARLI negotiates discount pricing Each library selects the services it wants Libraries pay CARLI, CARLI pays the vendor
These payments are called “Pass through funds” as CARLI passes them on to the vendor in full
CARLI funds monetary awards given each year to member libraries to enhance their collections Purchasing of unique, expensive resources to
share Grants for preservation and preservation training
CARLI Book Digitization Initiative New in 2008 Focus on Illinois Culture and Heritage
CARLI Collection Awards Program
The CARLI Organization
15 member elected Board of Directors Many CARLI committees, task forces, etc.
CARLI consortium staff Executive director 28 full time staff
Based in Champaign, Chicago, Springfield and DeKalb
Two staff work from out of state
Provide these services: “Help desk” support for CARLI online systems Network administration Database administration System administration System security Software development Data analysis Business and contract management
CARLI Office Staff
CARLI Funding Sources
Fiscal Year 2008 (July 2007-June 2008) Illinois Board of Higher Education
$4.4 million Member library assessments
$1.2 million “Pass through funds”
Purchases, usually e-resources for member libraries
$3.8 million
CARLI Membership Categories During transition from 3 consortia to CARLI,
2005-2007, all eligible libraries were “members” (181 libraries)
After July 2007, libraries choose to be CARLI members
CARLI membership categoriesGoverning
Fee between $750 and $10,000 Varies by enrollment and degrees offered
Associate $500 flat fee
Basic $100 flat fee
The Drawbacks of Consortia Takes effort to establish governance, funding
models Often rely on a lot of volunteer effort Decision-making can be slow and require
consensus or compromises Consortia can overlap each other, duplicate
effort and compete
Trends in Library Consortia Consortia continue to grow in number and size Consortia working together on national, international
basis ICOLC--International Coalition of Library Consortia
Consortia developing best practices and standards in statistics, purchasing, etc.
Consortia serving as collective library advocacy body with publishers, vendors, etc.
CARLI Office
501 E. Daniel StreetSuite 228, Library and Information Sciences BuildingChampaign, IL 61820
E-mail: [email protected]