Capital Program Committee FY 18 Q2 Capital Spending Update€¦ · 6/2/2018 · • Summary Overview • FY 18 Q2 Actuals Compared to Plan ... − Spending through Q2 includes FAA

Draft for Discussion & Policy Purposes Only

Capital Program Committee

FY 18 Q2 Capital Spending Update

February 6, 2018

2


• Summary Overview

• FY 18 Q2 Actuals Compared to Plan

• Capital Planning Improvement Project

• Questions

• Appendix: FY 18 Capital Spending by Division

FY 2018 Q2 Capital Program Overview

Table of Contents

3

$ millions

Aero

IT

Rail

RMV

Transit

Chapter 90

OTP, etc.

Highway

Aero IT Rail RMV Transit Chapter 90 OTP, etc. Highway

FY18 $51.0 $18.4 $115.4 $44.2 $73.2 $200.0 $64.5 $1,272.4

FY19 -FY22 $242.1 $79.4 $352.6 $65.4 $147.6 $800.0 $256.4 $5,206.4

FY18

FY19 -FY22

$320.9M

$1,000.0M

$220.8M

$109.6M

$468.0M

$97.8M

$293.1M

$6,478.8M


MassDOT FY18 – FY22 Capital Investment Plan forecasts $9.0B in capital

spending (excluding MBTA) over the next five years

Summary Overview

4


MassDOT Capital Spending1 FY 2014 – FY 2017 and Q2 Comparison

FY 2018 MassDOT Capital Program – Q2 Spending Report

1Excludes spending related to REP funds for MBTA projects and pass through spending (UMass Boston and Harbor Dredging).

• Overall capital spending slightly behind FY 17 Q2 spending (<4%) − FY 18 Chapter 90 spending is less than same period spending in FY 17

− ABP program is nearing completion with fewer active projects and associated spending

FY 14 FY 15 FY 16 FY 17 Q2 FY 18 Q2 FY 17

Other DOT $152 $836 $469 $258 $110 $70

Highway $1,387 $1,055 $1,404 $1,495 $669 $717

Chapter 90 $189 $211 $224 $230 $77 $102

$0

$500

$1,000

$1,500

$2,000

$2,500

$ m

illio

ns

Historical Capital Spending and Q2 Comparison

5


MassDOT Capital Monthly Spending Trend1 for FY 2018 compared to FY 2017


1Excludes spending related to REP funds for MBTA projects and pass through projects.

• Capital spending closely tracked FY 17 spending trend through November; slightly behind in

December Chapter 90 spending was slow to start as compared to FY 17

New 10 year Chapter 90 contract with each City and Town executed in Fall

July Aug. Sep. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May Jun. Close

FY 17 Actual $11 $129 $184 $202 $180 $192 $134 $109 $128 $101 $159 $194 $270

FY 18 Actual $7 $143 $179 $201 $187 $139

$0

$50

$100

$150

$200

$250

$300

$ m

illio

ns

Capital Spending by Month FY 18 vs FY 17

$856M YTD Spending

$1,993M in FY 2017

6


• Bond cap spending for Chapter 90 continues to reflect delay in set up of new contracts in MMARs;

projected spending anticipated to be close to plan

• Highway construction spending <2% behind FY 17 Q2; mix of non-bond cap project-related spending

sources is reflected in YTD bond cap spending compared to FY 17 (e.g. pay-go capital (tolls), ABP

funds)

• Rail and Transit spending focused on existing projects including new PVTA maintenance facility in

Springfield and SGR projects; ahead of FY 17 Q2 spending

• RMV, IT, Aeronautics, and Planning & Enterprise Services all on track with prior year Q2 spending

FY 2018 bond cap spending is on track with prior year same period spending


Aero Transit Rail RMV IT OTP

FY 18 Q2 $1.0 $14.5 $17.4 $15.6 $3.5 $3.9

FY 17 Q2 $2.1 $5.4 $15.3 $11.9 $3.9 $3.0

FY 18 Plan $10.6 $66.1 $75.5 $44.2 $18.4 $17.3

$0 $10 $20 $30 $40 $50 $60 $70 $80

$ m

illio

ns

State Bond Cap FY 18 Q2 vs FY 17 Q2 Actuals and FY 18 Plan

$76.8

$148.3 $102.1

$183.9 $200.0

$340.7

$0.0

$100.0

$200.0

$300.0

$400.0

Chapter 90 Highway

State Bond Cap FY 18 Q2 vs FY 1 Q2 Actuals and FY 18 Plan ($000's)

FY 18 Q2 FY 17 Q2 FY 18 Plan

7


Enterprise-Wide PMIS

Implementation

8


• Completed discovery stage of our capital improvement process across MassDOT and

MBTA utilizing a team from Aurigo in December

• Aurigo currently working with both the Aeronautics Division and MassDOT’s Federal

Aid Programming and Reimbursement Office (FAPRO)

− Aeronautics scope is focused on implementing the project management module of the Aurigo

Masterworks platform to improve project controls and manage delivery of their capital program

− FAPRO scopes involves automation of the federal aid programming and reimbursement

processes

Integration with the development of the STIP will be incorporated into the CIP Planning scope

• Discovery for capital planning process for three month effort focused on:

− Documentation of the “as is” capital planning processes undertaken by MassDOT and MBTA

− Deep dive of the capital planning and STIP development process in the highway division

• Key deliverable is a business requirement document for the implementation of Aurigo’s

capital planning module for MassDOT and the MBTA

− Requirements include interfaces required to align/link with the MBTA’s e-builder implementation,

MMARS, and highway’s existing data management systems (Project Info, etc.)

MassDOT-wide Capital planning improvement discovery process completed


9


• Questions?


10


Appendix

FY 2018 Capital Spending by

Division

11


Aeronautics Division

FY 2018 Capital Spending Report

12


• Q2 spending is significantly ahead due to a lag in FAA flow through payments from FY 2017

• FAA grant awards are estimated during the CIP process and not known until May 1st of any given

year; FAA holds final payments until 90% of project completed

− FAA has 4 years to close out a project and make final payments

− Spending through Q2 includes FAA payments related to closeout of Lawrence Airport runway project

(completed in FY 2017)

− FAA grants issued in Q2 with minimal construction spending prior to winter shutdown

• Q2 includes spending for the design phase of airport infrastructure projects

FY 2018 Q2 for Aeronautics is ahead of FY 2017 Q2 Actuals

FY 2018 Aeronautics Division Capital Program

125%

71%

143%

72%

37%

97%

0%

20%

40%

60%

80%

100%

120%

140%

160%

SFY 14 SFY 15 SFY 16 SFY 17 SFY 18 SFY 14 - SFY 17 Ave.

Percentage Actual FY 18 Spending YTD vs Plan/Previous

Years Actuals/Plan Aeronautics Division

13


Highway Division


14


• Highway achieved 51.1% of its total capital plan through Q2

• Expenditures on construction phase activities achieved 50% of the total budget

for Q2

• All-electronic tolling completion achieved full beneficial use; contract closeout

is ongoing

• Bridge program spending is 53% of plan through Q2

− Significant spending on major ABP projects (e.g. Whittier, Fore River, Longfellow,

Woods Memorial bridges)

• Construction spending is trending similar to FY 2017

• Highway is projected to spend 95% of the FY 2018 capital plan

FY 2018 Q2 capital spending

FY 2018 Highway Division Capital Program

15

$72.2

$429.5

$36.7

$95.6

$90.2

$42.7

$35.6

$23.0

$62.7

$425.1

$38.8

$101.6

$89.2

$36.5

$54.5

$38.3

$0.0 $50.0 $100.0 $150.0 $200.0 $250.0 $300.0 $350.0 $400.0 $450.0 $500.0

AETs

Bridge

Facilities

Interstate pavement

Non-interstate pavement

Roadway improvements

Safety improvements

Tunnels

Millions

SFY2018 Budget

SFY2018 Projected


Budget compared to projections for all reliability programs a/o December 2017


16


Budget compared to projections for all modernization and expansion programs a/o December 2017


17


Budget compared to actuals for other CIP programs through Q2. These programs do not project

spending; actuals year to date are provided for reference.


18

$965

$834

$977

$1,1

43

$1,2

49

$1,1

35

$204

$179

$203

$282 $224

$236

$12

$63

$79 $90

$66 $114

$109

$131

$142 $155

$143

$32

$39

$40

$28 $23

$21 $172

$152

$153

$13

$12

$15

$0.00

$200.00

$400.00

$600.00

$800.00

$1,000.00

$1,200.00

$1,400.00

$1,600.00

$1,800.00

$2,000.00

2012 2013 2014 2015 2016 2017

Mill

ion

s

Construction Local aid Maintenance Professional services Land acquisition

Equipment and materials Intergovernmental Administrative Compensation and benefits



Fiscal and Highway Division are piloting new expense categories that provide additional detail on capital and operating expenditures within the division.

19


Cumulative construction expenditures are trending similar to last year. There is less than

a 2% difference between SFY 2018 and SFY 2017 expenditures year to date.


20


• Chapter 90 is on target to spend the $200 million authorized by the Legislature for FY 2018

• Spending through Q2 is behind SYF 16 and SFY 17 primarily due to slower ramp up in contract spending and

implementation of new 10 year contracts for each City and/or town

FY 18 Q2 capital spending comparison for Chapter 90


94.5% 70.3%

111.8% 115.1%

38.4%

94.8%

0.0%

20.0%

40.0%

60.0%

80.0%

100.0%

120.0%

140.0%


Percentage Actual Spending vs Annual Plan/Previous Years Actuals Chapter 90 Program

21


Planning & Enterprise Services


22


• FY 18 includes spending for statewide transportation projects, Metropolitan Planning Organizations,

interagency agreements, security, facilities and shared services related to capital

• Spending reflects work on studies highlighted in the CIP such as:

− MA Freight Plan which will be completed by end of Q3; plan is compliant with FAST Act

− Draft Statewide Rail Plan released for public comment (January 2018); is expected to be complete mid-March

− Statewide Climate Adaptation and Vulnerability Assessment

− Focus40: 25-year capital investment plan for the MBTA to meet needs of Greater Boston Region in 2040

FY 18 Q2 capital spending comparison – 46.1% of Plan

FY 2018 Planning & Enterprise Services Capital Program

79.8% 92.1%

119.1% 112.7%

46.1%

88.7%

0.0%

20.0%

40.0%

60.0%

80.0%

100.0%

120.0%

140.0%


Percentage Actual FY 18 Spending YTD vs Previous Years Actuals/ Plan

23


Rail and Transit Division


24


• Rail achieved 32.7% of its FY 18 plan (excluding SCR) which reflects increased capital maintenance

costs related to reimbursements to private railroads for costs incurred

• IRAP program spending spent 24% of the plan through Q2

• $4.4 million in FHWA reimbursements for Section 130 grade crossings through Q2 (61% of plan)

• Project management costs related to South Coast Rail Project totaled $4.6 million through Q2

FY 2018 Q2 capital spending comparison 22.9% of Plan

FY 2018 Rail Capital Program

77.6%

203.2%

267.3%

85.1% 22.9%

139.7%

0.0%

50.0%

100.0%

150.0%

200.0%

250.0%

300.0%

SFY 14 SFY 15 SFY 16 SFY 17 SFY 18 SFY 14- SFY 17 Ave.

Percentage Actual FY 18 Spending YTD vs Previous Year Actuals/Plan Rail Program

25


• FY 18 Q2 spending reflects reimbursements to the RTAs (state match); does not include

any federal grant spending for RTAs; majority of plan spending occurs in Q3 and Q4 related

to long lead equipment purchases

• Spending for the PVTA maintenance facility totaled $13.4 million through Q2

FY 2018 Q2 capital spending comparison – 21.9% of overall Plan

FY 2018 Transit Capital Program

*FY 16 spending reflects

additional support provided by

MassDOT to meet a $2,672,724

increase in environmental

remediation costs associated

with WRTA’s Maintenance

Facility (40 Quinsigamond

Avenue).

166.8%

113.9%

170.3%

78.0%

21.9%

116.5%

0.0%

20.0%

40.0%

60.0%

80.0%

100.0%

120.0%

140.0%

160.0%

180.0%


Percentage Actual FY 18 Spending YTD vs Previous Years Actuals/Plan

Transit Program

26


RMV and IT


27


• RMV spending reflects planned expenditures related to refurbishments at RMV facilities

expansion of service alternatives (kiosks), AAA licensing stations and ATLAS − Work underway at Leominster, Wilmington, & Plymouth RMV facilities

− RMV services now offered at 33 AAA locations

• FY 18 plan includes $42.1 million related to FAST enterprises for ATLAS (core system

replacement and Real ID)

− Q2 spending for ATLAS was 37% of plan

− Ability to comply with federal Real ID requirements included in Release 1 (March 2018)


FY 2018 RMV Capital Program

38.8% 214.2% 33.4% 77.5%

35.2% 51.3%

0.0%

20.0%

40.0%

60.0%

80.0%

100.0%

SFY 14 SFY 15 SFY 16 SFY 17 SFY 18 SFY 14-SFY 17 Ave.

Percentage Actual FY 18 Spending YTD vs Previous Years Actuals/Plan

$42.1

$1.6

$0.5

$0.0 $10.0 $20.0 $30.0 $40.0 $50.0

ATLAS

Customer Svc. Modern.

Kiosks

ATLAS Customer Svc.

Modern. Kiosks

YTD Actuals $15.6 $0.3 $0.0

Budget $42.1 $1.6 $0.5

FY 2018: Modernization Program YTD Actuals vs Budget ($ millions)

28


• IT capital spending programs continue to focus on efficiencies in how we do business, process

improvements and investments that generate operational savings

• IT spent $3.5 million through Q2 in FY 2018; comparable spending for FY 2017 was $3.7 million


FY 2018 IT Capital Program

$0.0 $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 $3.5 $4.0

Reliability Modernization Desktop

Experience Digital

Infrastructure Asset

Management Cyber/Info.

Security Enterprise, BPR

& Auto. Customer

Digital Exp. Workforce

Productivity

YTD Actuals $0.5 $0.6 $0.6 $0.1 $0.2 $0.4 $1.1

Budget $1.7 $3.8 $2.8 $1.6 $3.6 $2.2 $2.8

FY 2018: Reliability and Modernization programs actuals YTD vs budget

29


Commonwealth Projects


30


• UMass Boston expenditures have achieved 100% of the five year plan ($75 million)

• Harbor Dredging project received approval from the Army Corp of Engineers and

Massport has drawn down the planned Commonwealth funds for FY 2018

0

50,000

100,000

150,000

200,000

SFY 16 SFY 17 SFY 18 SFY 14 - SFY 18 Total

FY Plan vs FY Actual Spending ($000's) for Commonwealth Project

- UMass Boston

FY Actuals FY Plan

100% 100% 100%

$75M

UMass Boston & Harbor Dredging both achieved FY 2018 planned spending

FY 2018 Commonwealth Projects Capital Program

35,000 30,000 30,000

95,000 5,000

30,000

35,000

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

SFY 16 SFY 17 SFY 18 SFY 14 - SFY 18 Total

FY Plan vs FY Actual Spending (000's) for Commonwealth Project - Harbor Dredging

FY Plan FY Actuals

36.8%

14.3% 0%

100%

Documents

Capital Program Committee FY 18 Q2 Capital Spending Update€¦ · 6/2/2018 · • Summary Overview • FY 18 Q2 Actuals Compared to Plan ... − Spending through Q2 includes FAA