Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux CSHP – Alberta Branch Annual General Meeting October 17, 2009 Radisson

Canadian Society of Hospital PharmacistsSociété canadienne des pharmaciens d’hôpitaux

CSHP – Alberta BranchAnnual General Meeting

October 17, 2009Radisson Hotel Edmonton South

Edmonton, Alberta


• Call to Order

• Opening Remarks Introduction of Guests Moment of Silence for Deceased Members

• Appointment of Parliamentarian


• Approval of the Agenda Additions Motion to approve the agenda as circulated

• Approval of Minutes Motion to approve the minutes of the 2008

Annual General Meeting


President Elect Report (External)

Ian Creurer


External Portfolio:

• Reporting Council Members: Membership & Communications Committee Chairperson Advocacy Representative (ex-officio Council member)

• Organizational Liaison: Alberta College of Pharmacists Alberta Pharmacists Association (ex-officio Board member) Pharmacy Technician Society of Alberta

• Responsibilities: Advocacy


President Report (Internal)

Sherilyn Houle


Internal Portfolio:

• Reporting Council Members Secretary Treasurer Awards Committee Chairperson

• Organizational Liaison Alberta Hospital Pharmacy Residency Committee

• Responsibilities Operations Manual Policies and Procedures


Past President Report (Vision)

Erin Cashin


Vision Portfolio:

• Reporting Council Members Educational Services Committee Chairperson Banff Seminar Planning Committee Chairperson University of Alberta Pharmacy Student Representative

• Responsibilities Strategic Planning CSHP 2015 Planning Student Initiatives


Branch Delegate Report

Sheri Koshman


National Executive 2009-2010

• President: Jason Howorko

• President-Elect: Neil MacKinnon

• Past President: Richard Jones

• Finance Director: Patrick Fitch

• Executive Director: Myrella Roy


Finance

• Deficit for 2008-2009: $95,951 (budgeted deficit of $159,850)

• Membership fee increase 5%– no increase since 2005/06– exponential increase in membership has

increased administrative requirements

• Detailed summary attached to report


CSHP 2015

• Project Coordinator hired– Barbara Wells

• Steering committee formed– “Branch Champions” in place to facilitate

local communication

• Fundraising underway– contributions from individual branches

$24,000


Branch Governance

• Lack of formally defined relationship between national and the branches

• Auditor raised concerns over financial and other liability

• Feedback solicited at from branches and at the SES & AGM

• A taskforce with be struck to further develop a formal relationship

• Input will be sought from the membership once a detailed model is developed


Treasurer Report

Jennifer Cairns


Financial Review 2008-2009

Not done in 2008-2009 year, pursuant to Council decision to have financial records

reviewed every other year.

Next financial review to be done in 2009-2010 Council year.


Treasurer’s Report July 1, 2008 to June 30, 2009Account Balance: July 1, 2008 $ 25 119.39

Income: See “Annual Financial Report 2008-2009” for itemized list of income

Total: $ 44 651.87

Expenses: See “Annual Financial Report 2008-2009” for itemized list of expenses

Total: $ 45 282.74

Account Balance: June 30, 2009 $ 24 488.52

Net Deficit: $ (630.87)

Investments: • TD GIC 8053999-13

• TD GIC 8053999-14

Total:

$ 26 041.71

$ 24 113.50

$ 50 155.21

Final Balance: $ 74 643.73

REVENUES Budget Actual

Award/Grant Funding $ 3 200.00 $ 5 171.55

• PPC Travel Grants x 2 $ 2 000.00 $ 2 000.00

• PPC Past President Award $ 200.00 $ 0.00

• Membership Recruitment Grant $ 1 000.00 $ 1 000.00

• Residency Project Award (Pfizer) 2008 & 2009 $ 0.00 $ 2000.00

• Reimbursement for Student Membership Drive $ 0.00 $ 171.55

Annual General Meeting $ 31 000.00 $ 30 260.66

• Display Fees / Grants $ 25 000.00 $ 22 700.00

• Registration Fees $ 6 000.00 $ 7 202.18

• Share of Speaker Expenses for Lilly Banquet $ 0.00 $ 358.48

Banff Seminar Branch Share $ 14 000.00 $ 8 000.00

Other $ 3 000.00 $ 2 529.93

• GST Collected $ 300.00 $ 378.02

• GST Reimbursed from CRA $ 900.00 $ 841.64

• Interest Accrued on GIC Investments $ 1 800.00 $ 1 310.27

TOTAL REVENUES $ 51 200.00 $ 45 962.14

Annual Financial Report 2008-2009

Annual Financial Report 2008-2009EXPENSES Budget Actual

Awards/Grants $ 7 150.00 $ 5 754.81

• PPC Travel Grants $ 2 000.00 $ 953.67

• PPC Past President Award $ 200.00 $ 0.00

• Practitioner Award $ 1 000.00 $ 1 000.00

• Meritorious Service Award $ 500.00 $ 500.00

• Future Professional Award $ 100.00 $ 0.00

• Pfizer Residency Award $ 1 000.00 $ 1 000.00

• AHPRC Annual Grant $ 1 500.00 $ 2 000.00

• Professional Development Grant $ 500.00 $ 0.00

• Plaques and Certificates $ 350.00 $ 161.14

• Reimbursement for AGM Award Winners $ 0.00 $ 140.00

Annual General Meeting $ 10 000.00 $ 19 280.59

GST $ 1 300.00 $ 1 624.16

• GST Paid $ 1 250.00 $ 1 624.16

• GST Paid to CRA $ 50.00 $ 0.00

Annual Financial Report 2008-2009EXPENSES Budget Actual

Insurance (Per CSHP National Contract) $ 325.00 $ 325.00

• Liability Insurance $ 200.00 $ 200.00

• Event Coverage Insurance $ 125.00 $ 125.00

Other Meetings $ 5 700.00 $ 8 296.12

• Strategic Planning Meeting $ 200.00 $ 277.90

• National Meetings $ 5 500.00 $ 6 750.95

• Council Expenses for CSHP-AB AGM $ 0.00 $ 1 267.27

CSHP Promotion $ 2 250.00 $ 2 057.08

• New/Renewing Membership Incentive Draw Prizes $ 1 000.00 $ 700.00

• Student Initiatives $ 1 250.00 $ 1 357.08

Supplies/Postage $ 300.00 $ 109.65

Teleconferences $ 1 000.00 $ 1 682.04

Travel $ 3 500.00 $ 2 964.81

• AB Branch AGM $ 0.00 $ 1 115.23

• Annual General Meeting (National) $ 2 800.00 $ 870.15

• Strategic Planning Meeting $ 500.00 $ 192.86

• CSHP Promotion $ 200.00 $ 786.57

Annual Financial Report 2008-2009

EXPENSES Budget Actual

Website Hosting and Domain Name Renewal $ 600.00 $ 592.46

Other $ 2 500.00 $ 2 596.02

• Bank Charge for Bounced Cheque $ 0.00 $ 5.00

• Financial Audit or Review Fees $ 2 500.00 $ 2 500.00

• New Cheques $ 0.00 $ 96.02

TOTAL EXPENSES $ 34 625.00 $ 45 282.74

REVENUES VERSUS EXPENSES Budget Actual

Total Revenues $ 51 200.00 $ 45 962.14

Total Expenses $ 34 625.00 $ 45 282.74

SURPLUS $ 16 575.00 $ 679.40

Draft Budget 2009-2010

REVENUES Budget

Award/Grant Funding $ 3 500.00

• PPC Travel Grants x 2 $ 2 000.00

• Residency Project Award from Pfizer $ 1 000.00

• Reimbursement for Student Membership Drive $ 500.00

Annual General Meeting $ 20 900.00

• Display Fees / Grants $ 13 000.00

• Registration Fees $ 7 500.00

• Share of Speaker Expenses for Lilly Banquet $ 400.00

Banff Seminar Branch Share $ 12 000.00

Other $ 2 100.00

• GST Collected $ 400.00

• GST Reimbursed from CRA $ 900.00

• Interest Accrued on GIC Investments $ 800.00

TOTAL REVENUES $ 38 500.00

Draft Budget 2009-2010EXPENSES Budget

Awards/Grants $ 16 500.00

• PPC Travel Grants $ 3 000.00

• Practitioner Award $ 1 000.00

• Meritorious Service Award $ 500.00

• Future Professional Award $ 150.00

• Pfizer Residency Award $ 1 000.00

• AHPRC Annual Grant $ 2 000.00

• Professional Development Grant $ 500.00

• Plaques and Certificates $ 850.00

• Reimbursement for AGM Award Winners $ 1 500.00

• Membership Recognition Cards $ 1 000.00

• Grant to CSHP National for CSHP 2015 Initiative $ 5 000.00

Educational Events $ 13 600.00

• Annual General Meeting $ 13 000.00

• Potential New Educational Event $ 600.00

GST Paid $ 1 500.00


EXPENSES Budget

Insurance (Per CSHP National Contract) $ 325.00

• Liability Insurance $ 200.00

• Event Coverage Insurance $ 125.00

Other Meetings $ 8 100.00

• Strategic Planning Meeting $ 300.00

• National Meeting $ 6 500.00

• Council Expenses for AB Branch AGM $ 1 300.00

CSHP Promotion $ 2 550.00

• New/Renewing Membership Incentive Draw Prizes $ 1 500.00

• Student Initiatives $ 1 000.00

• Prize Draw for Award Nominators $ 50.00

Supplies/Postage $ 200.00

Teleconferences $ 1 700.00


EXPENSES Budget

Travel $ 3 000.00

• Annual General Meeting (AB branch) $ 800.00

• Annual General Meeting (National) $ 1 000.00

• Strategic Planning Meeting $ 500.00

• CSHP Promotion $ 200.00

Website Hosting and Domain Name Renewal $ 600.00

TOTAL EXPENSES $ 48 075.00

REVENUES VERSUS EXPENSES Budget

Total Revenues $ 38 500.00

Total Expenses $ 48 075.00

SURPLUS (DEFICIT) $ (9 575.00)


Motions:

• To adopt the Annual Financial Report 2008-2009

• To adopt the Draft Budget for

2009-2010


Nominations Committee

Erin Cashin


Nominations Received:

• President-Elect – Dean Eurich• Secretary - Christine Roth• Awards Committee Vice-Chair - Andreana Marcinkow• Membership & Communications Committee Vice–Chair -

Marcel Romanick• Educational Services Committee Chair - Dalyce Zuk• Educational Services Committee Vice-Chair – Tara Spencer• Banff Seminar Planning Committee Vice-Chair - Deonne

Dersch-Mills• University of Alberta Pharmacy Student Representative -

Tara Barber• CSHP 2015 Branch Champion (ex-officio) – Lori Romonko-

Slack


Motion to approve the report of the nominations committee.


Resolutions

Sherilyn Houle


Disposition of Resolutions from AGM 2008 Motion that the shared responsibility of the

University of Alberta Student Representative between the External Portfolio and Vision Portfolio be moved solely to the Vision Portfolio.


Installation of New President for

2009-2010

Ian Creurer


CSHP-AB Council 2009-2010• President-Elect (Vision Portfolio) - Dean Eurich• President (External Portfolio) - Ian Creurer• Past-President (Internal Portfolio) - Sherilyn Houle• Branch Delegate - Sheri Koshman• Secretary - Christine Roth• Treasurer - Jennifer Cairns• Awards Committee Chair - Karen Leask• Educational Services Committee Chair - Dalyce Zuk• Membership and Communications Committee Chair - Tania Mysak • Banff Seminar Planning Committee Chair - Ann Thompson • University of Alberta Pharmacy Student Representative - Tara Barber• Ex-Officio Members:

• CSHP National Advocacy Committee Member - Mark Snaterse• CSHP 2015 Branch Champion - Lori Romonko-Slack


Recognition of Outgoing Council Members

• Past-President - Erin Cashin• Secretary - Tamar Koleba• Educational Services Committee Chair – Richard

Cashin• Banff Seminar Planning Committee Chair – Rhonda

Roedler• University of Alberta Student Representative - Joseph

Blais• Awards Committee Chair – Erin Yakiwchuk


Adjournment

Motion to adjourn the 2009 CSHP-AB Annual General Meeting.

Documents

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux CSHP – Alberta Branch Annual General Meeting October 17, 2009 Radisson