Canadian Orienteering Federation Officials’ Training Program Level 200.

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    28-Jan-2016

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<ul><li><p>Canadian Orienteering Federation Officials Training ProgramLevel 200</p></li><li><p>COF Credential Framework</p><p>CertificationQualificationLevel 100Organize and plan C eventsLevel 200Organize and plan B events. Control C eventsLevel 300Organize and plan regional level Canada Cup events such as Western Canadian Orienteering Championships (WCOC). Control B eventsLevel 400Organize and plan all events including Canadian Orienteering Championships (COC), North American Orienteering Championships (NAOC), World Ranking Events (WRE), World Orienteering Championships (WOC), World Masters Orienteering Championships (WMOC) etc. Control Canada Cup events to Regional levelLevel 500Control all events. Act as a World Ranking Event Advisor</p></li><li><p>200 Level RequirementsTo become a certified O200 Official, the candidate must complete the following requirements:Attend all sessions of the O200 coursePass the O200 exam 80% or betterPlan five courses beginner, easy intermediate, intermediate, short advanced, and long advanced which comply to B event standards Program SI units and serve as timer at a B eventAct as an event director or course planner for a B event under guidance of an experienced official qualified at O300 or above. Officials specializing in timing or map printing are exempt from this practicumAct as a controller for a C event under guidance of an experienced official qualified at O200 or above. Officials specializing in timing or map printing are exempt from this practicum</p></li><li><p>To be considered as a candidate for the O200 Officials course, the candidate must meet the following pre-requisites:Acted as an official in at least one C eventParticipated in a B event and a Canada Cup in his/her age classServed as a volunteer at two Canada Cup or B events in any capacityBe qualified as an O100 official</p></li><li><p>Learning ObjectivesUpon completion of the O200 Officials Training Program, candidates will be expected to be familiar with the following concepts:</p><p>Roles and responsibilities of the various officials event director, course planner, and controllerSpecific procedures for organizing a B event as established by the local orienteering club, including registration, starts, timing, and safetyElements of leg design - tempo, terrain, and orienteering techniqueGuidelines for control location, route choice, and terrain for the five course levelsUse of SportIdent for event timing</p></li><li><p>Long Term Athlete Development</p></li><li><p>Characteristics of Canadian Orienteering EventsIn Canada, there are three levels of orienteering events:Canada Cup eventsB eventsC events</p></li><li><p>Canada Cup EventsThe highest level orienteering events in CanadaInclude, but are not limited to, national, regional, and provincial championshipsOften multi-day events composed of races from all three disciplines of orienteering (Sprint, Middle, and Long) Attract participants from outside the local club Generally include a banquet, accommodation for out-of-town orienteers, assigned start times, advance registration, and promotion to orienteering community and general publicInvolve several key officials (event director, course planner, controller, start chief, finish chief, registrar, etc.) and a large number of volunteersRequires ten courses for Long and Middle distance events and five courses for Sprint events</p></li><li><p>B EventsOften single day, weekend events held on forest maps within an hour or two of the local clubs cityPrimarily attended by local club members Considerably less formal than Canada Cup events Five courses - beginner, easy intermediate, intermediate, short technical, and long technicalMay follow the standard point-to-point format or use an alternative format, such as score-O, THOMASS, or relayMost newcomers, both junior and senior, are introduced to forest orienteering at a B eventRelaxed start, finish, and registration procedures Require fewer volunteers than Canada Cup events</p></li><li><p>Goals of B EventsOffer all orienteers an opportunity for socializing and physical activity Provide all orienteers a forum to acquire and maintain orienteering skills by offering technically sound coursesProvide all orienteers a forum for competitionRecruit newcomers to forest orienteeringProvide officials and volunteers with a rewarding experienceHave FUN!</p></li><li><p>C EventsLeast formal of the three levels of Canadian orienteering events Require the least amount of organizationHeld over a couple of hours on a weekday evening or weekend morningMost often held in an urban park for members of the local orienteering clubOffer one to three courses May use one of the standard point-to-point formats (Sprint, Middle, Long) or an alternative orienteering format, such as night-O, score-O, Memory-O, or Corridor-ORequires few volunteers</p></li><li><p>Rules of OrienteeringThe rules are an important resource for officials, and cover all aspects of the sport of orienteering general rules, classifications, competition procedures, responsibilities of organizers and participants, rules for special events. Because of the nature of orienteering, it is difficult for officials to monitor some rules. Therefore, officials must depend on participants to abide by a spirit of fair play</p></li><li><p>Technical RulesParticipants shall not damage, hide, or remove any control markers during a meetParticipants shall use only a compass and the map provided by organizersParticipants must visit the controls in the specified order during a point-to-point orienteering eventParticipants shall not cross/enter areas marked on the map as uncrossable or out-of-boundsParticipants shall not damage property (i.e. fences, equipment)Participants shall not cross through gardens, newly planted fields, or areas with growing crops</p></li><li><p>Ethical RulesParticipants shall participate fairlyParticipants shall not follow other participantsParticipants shall not discuss the course with other participants while on the courseParticipants seeking help should be shown their location on the map and reported to the finish officialsAfter completing course, participants shall not divulge information about the course, map, terrain, etc. to participants who have not yet startedParticipants shall respect the land and wilderness environment</p></li><li><p>Safety RulesParticipants shall wear full body clothing (except for Sprint)Participants must carry a whistleParticipants must know the international distress signal 3 blasts on whistleParticipants must report to the finish, whether or not the course is completedParticipants must assist any injured person found during eventParticipants must observe traffic rules when crossing roads and railway linesParticipants shall follow a safety bearing provided by organizers when necessary</p></li><li><p>B Event OfficialsFor a B event, there are typically three main officials:Event directorCourse plannerController</p><p>The event director and the course planner should be certified O200 officials The controller should have his/her O300 certification</p></li><li><p>Event Director, Roles and ResponsibilitiesThe B event director shall take responsibility for the eventS/he shall appoint any necessary officials and see that these officials understand and fulfill their dutiesPerform administrative duties prior to, during, and following the meetThese duties include permissions, volunteer coordination, promotions, budget and finance, equipment, site set-up, start, finish, timing, and safetySome tasks may be delegated, especially if a large number of participants are expected</p></li><li><p>Before the EventPermissionsObtain permissionVolunteersRecruit volunteersPromotionCreate event flyerEmail club email listPost event on club websiteBudgetKeep track of all event expensesEquipmentCollect all necessary event equipmentEnsure that there are enough membership forms, waivers, etc.Create a float</p></li><li><p>At the EventSet-UpPlace direction signsEnsure all volunteers are aware of their responsibilitiesSet-up registrationSet-up startSet-up finishTrouble shootTrouble shoot problemsDeal with complaintsEnsure all participants have returnedOrganize a search if necessary</p></li><li><p>After the EventEquipmentEnsure all equipment is collected, sorted, and returned Remove any event garbage from the siteResultsPost results to club websiteBudgetSubmit receiptsSubmit event monies to the treasurer</p></li><li><p>PermissionsPermission must be obtained from landowners for access on both privately owned land and crown landPrivate landowners, who are approached only once every few years, need a more personal approach than a government employee, who may be granting permission for several requests in one season and acts as an agent of the crownFor a government official, it is best if the club coordinates all requests for the season at one timeAlways be polite and professional in your dealings with all landowners.In most clubs, this task has been delegated to a particular member. If there is no designated permissions person, it is the event directors responsibility</p></li><li><p>Permissions ProcedurePrior to the EventPhone the landowner as soon as possible to confirm accessMake notes of all conversations with the landownerSend a follow-up letter on club stationary using a mutually agreed to channel (e.g., post or email) clearly outliningDate and location of event be very specific in locationName and contact information of event director If/when the land will be accessed before and after the eventEquipment used, including flagging and flags, and how long it will remain on the land</p></li><li><p>Permissions Procedure ContinuedIf there are special considerations in using the land (e.g., environment or sensitive equipment/property), ensure that you indicate in the letter how these will be managedIf requested, include the certificate of liability insuranceCreate a binder/folder of all correspondence with the landowner and bring this to the event After the EventMake note of any damage to the land or facilities and report this to the land ownerSend a thank you letter</p></li><li><p>VolunteersThe event director is responsible for recruiting and coordinating the necessary officials and volunteersThe event director, course planner, and controller usually need little additional help in setting out controls or managing a B event on the day As the number of participants increases, so does the need to delegate dutiesThe event organization should be kept simple but should not be a one person showRemember that all officials and helpers are volunteers. They must be treated with respect and thanked for their efforts by the event director and the event participants</p></li><li><p>PositionNumber RequiredQualificationsRoleController1COF 300 Level OfficialEnsure courses are fair, safe, and comply with B event standardsCourse Planner1COF 200 Level OfficialPlan courses, place flags, prepare mapsRegistrar~2 /60 participants expectedNoneCollect fees, record names of participants, oversee signature of waivers, assign rental SI cardsStart Chief1NoneUse start punch, records starting participants Finish/Timing/Results Chief1-Role can be filled by event director/course planner Experienced with SIProgram units, enter competitors into computer, man download station, print resultsBeginner Clinics1Experienced orienteerProvide basic instruction in map reading and orienteering to beginnersRefreshments1NoneProvide post-race refreshments</p></li><li><p>PromotionsTraditionally, B events have been promoted with a paper flyer. However, email, club websites, and social media are increasingly used to promote events.the following information should be included: Name of eventLocationTime and dateDirections, including locator map or GPS co-ordinantsDescription of terrain and mapFormat of eventList of courses with distance and level of difficultyCost of participationName and contact information of the event directorSpecial instructions about clothing, equipment, hazards, etc.Availability of support facilities such as toilets, showers, and changing rooms</p></li><li><p>Budget and Finance Orienteering clubs across Canada and their provincial/territorial orienteering associations (P/TOA) are registered as non-profit organizations and societies. They are accountable to the government and to their members for accurate budget keeping and prudent management of the clubs assets and resourcesEvent directors should be aware of the budgetary procedures of their local clubOften, the event director assumes responsibility for recording expenses, revenues, and profit in a spreadsheetReceipts for expenses, event monies, and necessary paperwork should be submitted to the club treasurer as soon after the event as possible</p></li><li><p>Common Event ExpensesIt is common practice for event officials to purchase necessary supplies using personal funds and saving any receipts</p><p>MileageRefreshments - water, sports drink, juice, hot chocolate, fruit, and cookies Course waterGas for the generatorCopying and printingSite permitMisc. supplies, such as flagging tape, pens, etc.</p></li><li><p>B Event EquipmentA list of equipment suggested for a B event is found under section 5.3.7</p><p>The course planner is responsible for the flags, stands, and units to be placed on the course</p></li><li><p>RegistrationAt B events, the use of online and email registration is increasing. Pre-registration can speed up the registration process at the event and give the course planner an estimate of the number of maps required. Since registration on the day is usually available, it is better to print more maps than are needed than to run out of maps. </p><p>Registration volunteers should ensure that all participants have signed a waiver, are club members, and have paid the event feeMoney collected at registration should be tallied and submitted to the event director or the club treasurer</p></li><li><p>Beginner ClinicAn experienced orienteer should be available to give instruction to any newcomersThe instructions should be no longer than 5-10 minutes and should focus on a few basic orienteering and safety concepts:Where is north on the mapEssential map symbolsHow to orient the map to the terrainWhat the flags look likeStart, punching, and finish proceduresBasic safety proceduresReminder to check in at the finish and course closing time</p></li><li><p>Start The course planner should provide the start chief with a map showing the location of the start triangle and the direction of the pre-start. The start line should be at right angles to the direction of the beginners courseThe clear and check units should be at the pre-start. The start chief should ensure that all participants have cleared their SI cardsSeparate control descriptions should be available at the pre-start, as well as, on the mapThe start chief should explain that the start unit must be punched to record the participants start timesParticipants names and courses should be recorded at the start by the start chiefThe start chief should ensure that there is a sufficient gap (minimum 1-3 minutes) between participants on the same courseA flag without a punch should be hung to indicate the middle of the start triangle</p></li><li><p>FinishThe route from the last control to the finish punch should be flagged as a finish chuteThe route to the download area should be flagged if it is not adjacent to the finish punchIf at all possible a downhill finish should be avoidedDanger...</p></li></ul>

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