7/29/2019 Campus Sec Little Rock

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Campus Secretary, Little Rock, PHS, full time

Primary Purpose:

To assist the Principal with daily operations and perform secretarial duties in an RES school

Qualifications:

Education/CertificationOne year certificate from college or technical school; or three to six months related experienceand/or training; or equivalent combination of education and experience

Special Knowledge/Skills/Experience  Working knowledge of Microsoft Word, Access and Excel   Ability to learn customized computer programs such as Applidesk   Ability to communicate effectively verbally and in writing with staff, students, and parents   Ability to organize and correctly calculate claims for any meal program that is offered  School office experience helpful but not required

Major Responsibilities and Duties:

1.   Assist parents in completing Enrollment forms and ensure Cumulative Record folders arecompleted according to state and school requirements

2.  Communicate effectively with Parents and Central Administration via email, telephone, fax andin person in a professional manner.

3.   Assist with reports for the school, faxes or email reports to Central administration in Lewisville.

4.  Ensure timesheets are completed daily and faxed to Central Administrative offices prior toeach payday

5.  Gather and fax all new hire paperwork and insurance enrollment forms to Central Administration for all new employees

6.  Ensure curriculum order is compiled and faxed to Central Administration

7.  Complete PO for Central Administration approval so that school supplies may be ordered

8.  Maintain Student Attendance Records and fax these to the PEIMS coordinator 

9.  Ensure appropriate enrollment forms are completed and faxed to the PEIMS coordinator in atimely manner 

10.  Tracks students who leave or withdraw from the school and ensure appropriate documentationof leaver codes

11.  Greet visitors to school, determines nature of business, and direct visitors to destination

7/29/2019 Campus Sec Little Rock

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12.  Talk with student encountering problems and resolve problems or direct student to teacher or principal

13.   Answer telephone to provide information, take message, or transfer calls

14.   Accept and deposit funds for lunches, school supplies, and student activities

15. 16.  Organize and manage the meal program to follow federal and state guidelines. Prepare the

daily and monthly reports and email or fax reports to Central Administration

17.  Disburse funds, record financial transactions, and audit and balance student organization andother school fund accounts

18.  Maintain calendar of school events

19. 

Compile transcripts for students

Other Requirements:20.  Read and comply with: RES Procedures Manual, Employee Handbook, Student

Handbook and Student Code of Conduct

Supervisory Responsibilities:

NoneEquipment Used:

Computer, copier, and audiovisual equipment

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:The physical demands are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonable accommodations may bemade to enable individuals with disabilities to perform the essential functions.

The foregoing statements describe the general purpose and responsibilities assigned to this job. This isnot an exhaustive list of all the responsibilities, duties, and skills that may be assigned or required.