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SBIIMS, New delhi
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TENDER DOCUMENT
FOR
Design, Supply, Installation, Testing & Commissioning of 15 passenger Lift At SBICRM, Campus 2, Plot No 79, Sec
18, Gurugram -122015, Haryana
AT
CLIENT:
Date of issue of Tender: ONLINE On 14/09/2018
SBI INFRA MGMT. SOL. PVT.LTD.
5TH
FLOOR, D- BLOCK,
11, PARLIAMENT STREET,
NEW DELHI-110001
SBI INFRA MANAGEMENT SOLUTIONS PVT.LTD.
SBICRM CAMPUS II, PLOT NO 79 SEC 18, GURUGRAM.
SBIIMS, New delhi
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Notice Inviting Tender
SBI Infra Management Solutions Pvt. Ltd. on behalf of State Bank of India invites online Tenders from the Category ‘A’ Lift manufacturer as per latest CPWD works manual viz. Johnson Lifts, Kone Elevators, OTIS Elevators, Schindler Elevators & Mitsubishi Elevators for the Design, Supply, Installation, testing & Commissioning of 15 passengers Lift At State Bank Institute of Credit and Risk Management(SBICRM), Campus 2, Plot No 79, Sec 18, Gurugram -122015, Haryana
Details of tenders are as under:
TENDER NO. SBIIMS/GUR/BPS/2018-19/ET-001 DATE- 14/09/2018
1. Name of Work : Design, Supply, Installation, Testing & Commissioning of 15 passenger Lift At State Bank Institute of Credit and Risk Management(SBICRM), Campus 2, Plot No 79, Sec 18, Gurugram -122015, Haryana
2. Time allowed for completion : 120 days from date of execution of the
agreement and acceptance of LOA.
3. Earnest Money Deposit (1% of Estimated cost)
: Rs.20,000/-(Rupees TwentyThousand
only) by crossed Bank Draft / Banker’s
Cheque drawn in favour of State Bank of
India, New Delhi (to be enclosed in sealed
envelope as a part of Technical Bid).
4. Initial Security Deposit : 2% of the total value of the contract
including Earnest Money.
5. Cost of Tender Documents : A non-refundable amount of Rs. 2000/-
(Rupees Two Thousand only) in form of
DD/Banker’s Cheque in favour of SBI INFRA
MANAGEMENT SOLUTIONS PVT. LTD.
Payable at Delhi (to be enclosed in sealed
envelope as a part of Technical Bid).
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6. Last date and time of receipt of Tenders
: 04/10/2018 upto 3.00 p.m. Tender will be
availabe from 15.09.2018 to 04.10.2018.
7 Date of Pre Bid Meeting : 24.09.2018 at SBIIMS Pvt Ltd, 5th Floor,
D-Block, 11 Parliament Street, N Delhi-
11000 at 11:30AM
8. Address at which the Tenders are to be submitted in physical form duly signed and stamp at each page.
: Technical Bid: In hard copy at SBI
INFRA MANAGEMENT SOLUTIONS PVT.
LTD.
5th Floor, D- Block, 11, Parliament
Street, New Delhi- 110001.
Price Bid: In hard copy in separate
sealed envelope as a part of Price Bid.
9. Online Submission of tender : Vendors is required to upload technical
and price bid separately duly signed and
stamped along with soft copy of
requisite EMD and Tender cost on the
SBI e-tender portal
www.tenderwizard.com/SBIETENDER
9. Date and time of opening of Tenders(Technical & Price Bid)
: 04/10/2018 at 3.30 p.m.
Technical Bid: In hard copy.
Price Bid: Online(only for technically
qualified bidder)at 4:30 p.m on same
day.
10. Place of opening Tenders : SBI INFRA MANAGEMENT SOLUTIONS
PVT. LTD.
5th Floor, D- Block, 11, Parliament
Street, New Delhi- 110001.
11. Defects Liability Period : 12 months from the date of handing over of
the project to the satisfaction of Bank.
12. Validity of Offer
: 90 days from the date of opening the
Tenders.
13. Liquidated Damages : At the rate of 0.5% of the Contract Value per
week which subject to a maximum of 5% of
the accepted Contract Value.
14 Corrigendum(if any) : Will be published on SBI e-tender portal
www.tenderwizard.com/SBIETENDER
15 Availability of Tender Document
: Tender documents to be downloaded from
the SBI e-tender portal
www.tenderwizard.com/SBIETENDER and
www.sbi.co.in under procurement news.
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16 For E-Tender related queries : Service provider-M/s Antares System
Limited, Registered Office at: 24, Sudha
Complex, 3rd stage, 4th Block, Banglore-
560079.
Contact Person –Mr.Pushpraj (07503347659)
Mr. Tousik Ghosh (09674758724) &
Mr.Kushal Bose (07686913157)
E-mail:
[email protected]/tousik.g@ant
aressystems.com/kushal.b@antaressystems.
com
17 For Any queries : Contact Person: Bhanu Pratap Singh, Dy
Manager(E.E) Mob:8826613205 at SBICRM
Campus I Plot No 77, Sec 18, Gurugram.
E-mail: [email protected]
Mode of Submission of Tender: The tender shall be submitted in both physical and online in two cover system in accordance with the procedure detailed herein below. Specified documents shall be sealed in envelopes of appropriate size each of which shall be sealed.
1) First Envelope marked Cover 1 shall contain Earnest Money Deposit and Cost of
Tender Document along with Complete Tender document duly signed and stamped at each page.
2) Second Envelope marked Cover 2 shall contain only the duly signed and stamped priced Bill of Quantities.
3) Envelope marked Cover 3 shall be of adequate size and shall contain envelopes marked Covers 1 & 2 and shall be properly sealed. This envelope shall be endorsed on the outside face as under:
“Design, Supply, Installation, testing & Commissioning of 15 passenger Lift At State Bank Institute of Credit and Risk Management(SBICRM), Campus 2, Plot No 79, Sec 18, Gurugram -122015, Haryana”
The envelope marked Cover 3 containing the tender documents as per instructions mentioned above shall be submitted in the office of VICE PRESIDENT (CIVIL), SBI
INFRA MANAGEMENT SOLUTIONS PVT. LTD., 5TH FLOOR, D-BLOCK, 11, SANSAD
MARG, NEW DELHI 110001 ON OR BEFORE 3.00 p.m. on 28/09/2018.
Envelope marked Cover 1 containing Earnest Money Deposit and Cost of Tender Document along with Complete Tender document duly signed and stamped at each page, will be opened first, if the Earnest Money Deposit or Cost of Tender Document is not found as prescribed, the tender shall be rejected.
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In case the date of opening of tenders is declared as a holiday, the tenders will be opened on the next working day at the same time.
State Bank of India has the right to accept / reject any or all tenders without assigning any reasons.
SBI Infra Management Solutions Pvt. Ltd. (SBIIMS)
SIGNATURE OF THE TENDERER
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SECTION -II
PART – A
GENERAL INSTRUCTIONS TO TENDERERS
• THE SITE OF WORK: State Bank Institute of Credit and Risk Management(SBICRM),
Campus 2, Plot No 79, Sec 18, Gurugram -122015, Haryana.
• Sealed Tender documents duly completed in all respects shall be submitted to VICE
PRESIDENT (CIVIL), SBI INFRA MANAGEMENT SOLUTIONS PVT. LTD., 5TH
FLOOR, D-BLOCK, 11, SANSAD MARG, NEW DELHI 110001 ON OR BEFORE
3.00 p.m. on 04/10/2018. The Bank will not be responsible for any postal
delay/loss/non-receipt thereof. No consideration will be given to a Tenders received
after the time/date specified above and such Tenders are deemed to be rejected. The
Tender Documents are not transferable. Incomplete Tenders and not conforming to
the requirements of the invitation for tenders are liable to be rejected. Tenders
submitted by a firm shall be signed separately by proprietor, each partner thereof
and in the absence of any partner, shall be signed by the Power of Attorney holder.
Tender by a company shall be executed by person(s) duly authorized under the
resolution of the Board of Directors of the Company.
• The offers are to be submitted in two bid system:- The qualification/technical
proposal and the price proposal in two separate sealed covers, distinctly marked
accordingly and both the proposals then put in a third envelope and sealed duly
superscribed as “Tender for design, supply, installation, testing and
commissioning of 15 passengers lift at SBICRM, campus 2, Gurugram”.
Technical bid & price bid, if not enclosed in separate sealed covers, the tender shall
be rejected.
• Qualification proposals will be opened at 3.30 P.M. on 04.10.2018 and Price bid at
4:30 p.m at the office of the VICE PRESIDENT (CIVIL), SBI INFRA
MANAGEMENT SOLUTIONS PVT. LTD., 5TH FLOOR, D-BLOCK, 11, SANSAD
MARG, NEW DELHI 110001, in the presence of bidders or the bidders duly
authorized representatives. Price bid will be opened only for technically qualified
bidders. The authorized representatives should bring necessary authority letters
under an official letterhead of the bidders conferring full and comprehensive
authority to deal with all matters relating to the tenders.
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• The tenderer should also submit the following documents along with their offers in
support of:-
a) Drawing/Design of lift to be installed.
b) Drawing/Design/Specification of the Shaft required for installation of lift.
c) Drawing/Details of electrical work to be carried out for installation of lift.
d) Drawing/Details of Civil work to be carried out in the shaft if any.
e) Valid ‘A’ Class Approved Electrical License, Valid registration
certificate/licence with Labour Department under the Contract Labour
(Regulation & Abolition) Act, 1970, if applicable.
•The Contractors should quote in figures as well as in words the rate, and amount Tendered
by them. The amount for each item should be worked out and the requisite totals given.
The rates quoted shall be all inclusive rates for the item of work described, including
materials, labour, tools & plant, carriage & transport, supervision, overheads & profits,
mobilizing, all taxes, and other charges whatsoever including any anticipated or un-
anticipated difficulties etc. complete for proper execution of the work as per drawings and
specifications and no claim whatsoever for any extra payment shall be maintainable.
However, any changes in the taxing structure shall be payable extra.
•Canvassing in connection with Tenders is strictly prohibited and the Tenders submitted by
the Contractors who resort to canvassing will be liable for rejection.
•All rates shall be quoted on the proper form of the Tender alone. Quoted rates and unit
different from prescribed in the Tender schedule will be liable for rejection.
•All corrections such as cuttings, interpolations, omissions and over-writings shall be signed
by the Tenderer.
•GST, works contract tax, or any other tax, any royalties, duties, levies, cess, entry tax,
Octroi, profession tax, turnover tax, or of like on material or finished work in respect of
this Contract shall be payable by the Tenderer and the Employer will not entertain any
claim whatsoever in respect of the same, and nothing extra shall be paid/reimbursed for
the same subsequently. However, any changes in the taxing structure shall be
payable extra.
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•The bidder has to sign each and every page of this tender document.
•The L-1 bidder has to sign a formal agreement on stamp paper within seven days of award
of work. The format of the agreement is given in the tender document.
•On acceptance of the Tender, the name of the accredited representative(s) of the
bidder, who would be responsible for taking instructions from the Employer shall be
communicated to the Employer.
•The bidder shall necessarily furnish the com pr ehe ns i ve AMC charges in the price
Bid for 4 years after warranty period and terms of AMC shall be furnished in the bid
clearly indicating the details regarding the scope of AMC, details of spares,
consumables & equipments covered and t ime schedu les f o r r ec t i f i ca t ion o f
major fau l t s . Other than details furnished under exclusions all other related expenditure
towards trouble free maintenance and its normal functioning shall be considered as part of
AMC. Hence, the cost of AMC is also considered for price comparison (to decide
L1) along with the cost of lift.
•The bidders are advised to inspect and examine the site of work, its
surroundings and satisfy themselves before submitting their Tenders as to the
nature of the work and other aspects pertaining to the work, the form and
nature of the site, the means of access to the site and in general shall
themselves obtain all necessary information as to risks, contingencies and other
circumstances which may influence or affect their Tender. The bidder shall be
deemed to have full knowledge of the site whether he inspects it or not and no extra
charges consequent on any misunderstanding or otherwise shall be allowed. The
Tenderer shall be responsible for arranging and maintaining at his own cost all materials,
tools and plants, facilities for workers and all other services required for executing the
work unless otherwise specifically provided for in the Contract documents. Submission of a
Tender by a Tenderer implies that he has read this notice and all other Contract
documents and has made himself aware of the scope and specifications of the work to
be done & local conditions and other factors having a bearing on the execution, of the
work.
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•State Bank of India reserves the r ight to accept/reject any/all tender(s)
without ass igning any reason, what so ever.
•The tenderer shall quote the rates in English Language and international numerals. These
rates shall be entered in figures as well as in words. In case of difference in rates between
words and figures THE LESSER OF THE TWO will be treated as valid rate.
•All entries in the tender shall either be typed or be written in ink. Erasure and over writings
are not permitted and may render such tenders liable to summary rejection. All
cancellations and insertions shall be duly attested by the tenderer.
•The bidders must submit their official address and official e-mail ID.
•Submission of documents pertaining to PAN no, GST No, Tin No, ESI regn. No, PF
regn. No, contract labour license and electrical contractor license etc are mandatory,
failing which the tenders are liable for rejection.
•AUTHORISATION AND ATTESTATION: Tenders shall be signed by persons duly
authorized / empowered to do so. Certified copies of such authority and relevant documents
shall be submitted along with the tenders.
•VALIDITY OF OFFER: The offer shall be kept open for acceptance for a period of THREE
MONTHS from the date of opening of tenders. In case State Bank of India calls for
negotiations, such negotiations shall not amount to cancellation or withdrawal of the original
offer which shall be binding on the bidders.
•EXECUTION OF CONTRACT: The successful bidder's responsibility under this Contract
commences from the date of issue of the Letter of Intent/Award by State Bank of India. The
successful bidder shall be required to execute an agreement in the prescribed form, with the
SBI, within the specified time after the acceptance of his tender. The expenses for
completion and making required number of copies and compilation of Contract Documents
duly bound / titled and stamping / registration of the agreement with prescribed authority,
if necessary, shall be borne by the bidder.
•SECURITY DEPOSIT: Upon acceptance of tender, the successful bidder must deposit the
required amount of security deposit within the time specified in the Letter of Intent/Award
for satisfactory completion of work.
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Total Security Deposit
Total Security deposit comprise of:-
1. Initial Security deposit
2. Retention Money
Initial Security Deposit (ISD)
The amount of ISD shall be 2% of accepted value of tender including the EMD in the form of
D/D drawn on any scheduled Bank and shall be deposited within 10 days from the date of
acceptance of tender.
Retention Money
Besides the ISD as deposited by the contractor in the above said manner the retention
money shall be deducted from the running account bill at the rate of 10% of the gross value
of work done by the contractor and claimed in each bill provided the total security deposit
i.e. the ISD plus Retention Money shall both together not exceed 5% of the contract value.
The total security deposit shall be refunded to the contractors without interest within fifteen
days after the end of defects liability period of one year provided the contractor has
satisfactorily attended to all defects in accordance with the conditions of contract including
site clearance.
• The Initial Security Deposit shall be deposited within 10 days from the date of issue
of Letter of Intent/Award in the form of demand draft in favour of State Bank India
drawn on a Nationalized/Scheduled Bank payable at New Delhi.
• If the value of the work done at any time exceeds the accepted agreement value, the
Security Deposit shall be correspondingly enhanced and the extra Security Deposit
shall be immediately deposited by the Contractor or recovered from payments due to
him.
• Failure to deposit the Security Deposit within the stipulated time, may lead to
Cancellation of the award of work.
• State Bank of India reserves the right of forfeiture of Security Deposit in addition
to other claims and penalties in the event of the contractor's failure to fulfill any of
the contractual obligations or in the event of termination of contract as per terms
and conditions of contract. SBI reserves the right to set off the Security Deposit,
against any claims of any other contracts with SBI.
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• No interest shall be payable by SBI on, Security Deposit or on any moneys due to
the contractor.
• Retention Money will be released against submission of Bank Guarantee of
the same amount.
• EVALUATION AND REJECTION OF TENDER AND OTHER CONDITIONS:
1 The acceptance of Tender will rest with SBI which does not bind itself to accept the lowest
tender or any tender and reserves to itself full rights to reject any or all of the tenders
without assigning any reasons whatsoever.
2 Conditional and un-witnessed tenders, tenders containing absurd or unworkable rates and
amounts, tenders which are incomplete or otherwise considered defective and tenders not in
accordance with the tender conditions, specifications etc., are liable to be rejected.
3 SBI will not be bound by any Power of Attorney granted by the tenderer or by changes in
the composition of the firm made subsequent to the execution of the contract. SBI may,
however, recognise such Power of Attorney and changes after obtaining proper legal advice,
the cost of which will be chargeable to the contractor concerned.
4 If the bidder deliberately gives wrong information in his tender, SBI reserves the right to
reject such tender at any stage or to cancel the contract, if awarded and forfeit the Earnest
Money/ Security Deposit/ any other moneys due.
5 The successful bidder should not sub-contract the part or complete work detailed in the
tender specification without written permission of SBI. The tenderer is solely responsible to
SBI for the work awarded to him.
6 NO DEVIATIONS to the tender conditions/specifications will normally be
accepted. However, if the tenderer insists for certain deviations to the conditions,
financial implication thereof shall be discussed in the pre bid meeting, if deviations
accepted by the Bank, Corrigendum will be released for the same.
7 The bidders must have 24X7 complaint attending service setup. In case of any call, the
same must be attended within two hours.
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PART – B
GENERAL TERMS AND CONDITIONS
01. DEFINITION OF TERMS Throughout the Tender Documents including the Inquiry
Letter, the following words shall have the meanings assigned to them herein, unless the
subject matter or the context requires otherwise.
02. The ‘Purchaser’ or SBI’ shall mean State Bank of India (A Govt. of India Undertaking)
incorporated under the Companies Act 1956, with its Registered Office at Corporate Centre,
Madam Cama Road, Nariman Point, Mumbai. which expression shall include its successors
and assigns; acting through its Office, SBICRM Campus 2, Plot No 79, Sec 18, Gurugram,
Haryana -122015 or its authorized officers or its Engineer or other employees authorized to
deal with any matters with which these persons are concerned, on its behalf.
03. The ‘Bidder’ shall mean the Firm/Company/Organization, which quotes against the
Tender Enquiry issued by the Purchaser. It may also be referred as ‘Bidder’.
04. The `Contractor' shall mean the individual, firm or company whose Offer is accepted
by SBI and enters into Contract with SBI and shall include their executors, administrators,
successors and permitted assigns.
05. The `Contract' shall mean and include the agreement, the work order, the accepted
appendices of rates, Schedules of Quantities, if any, General Conditions of Contract, Special
Conditions of Contract, Instructions to the Tenderers, the drawings, the technical
specifications, the special specifications, if any, the tender documents and the Letter of
Intent/ Acceptance letter issued by SBI. Any conditions or terms stipulated by the Tenderer
in the tender documents or subsequent letters shall not form part of the Contract unless
specifically accepted in writing by SBI in the Letter of Intent and incorporated in the
Agreement. It may also be referred as `Contract Document’.
06. The ‘Sub-contractor’ shall mean the person/firm/company/organization to whom any
part of the work has been sub-contracted by the Supplier, with the written of the Purchaser
and shall include his heirs, executors, administrators, representatives and assigns.
07. The ' Engineer', for the purpose of this Contract shall mean an engineer, person or
company duly appointed as such from time to time or such other officials as may be duly
authorized and appointed and notified in writing by purchaser to act as engineer. In cases
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where no such Engineer has been so appointed, the word 'Engineer' shall mean the BANK or
his duly authorized representative. It may also be referred to as Engineer –in –Charge.
08. Thè 'Work' shall mean and include supply of all categories of labour, specified
consumables, tools and tackles required for complete and satisfactory installation of lift, site
transportation, handling, stacking, storing, erecting, testing and commissioning of the
equipment; as defined in the Tender Documents, to the satisfaction of SBI. It may also be
referred as `CONTRACT WORK'.
09. The ‘Tender Document’ shall mean and include the instruction to Tenderers, general
conditions, bidding conditions, specific conditions, specifications, schedules, drawings, form
of tender, schedule of prices and quantities, contained in the Tender and any subsequent
modifications thereof.. It may also be referred as ‘Tender Specification’
10. The ‘Offer’ shall mean and include the technical and commercial documents including
specifications, schedule of prices and quantities, drawings etc submitted by the Tenderer in
response to the tender enquiry and any subsequent clarifications thereof. It may also be
referred as ‘Bid’.
11. ‘Acceptance of offer’ shall mean issue of letter of intent/award or memorandum or
detailed Order/Contract communicating the acceptance of offer, to the successful Tenderer.
12. Thè 'Letter Of Intent/Award' shall mean the intimation by a letter / fax to the
Tenderer that the tender has been accepted in accordance with provisions contained in the
letter. The responsibility of the contractor commences from the date of issue of this letter
and all the terms and conditions of contract are applicable from this date.
13. The ‘Site’ shall mean the site of the proposed work as listed in the tender.
14. Thè 'Completion Time' shall mean the period specified in the Letter of Intent/Award
for completing the work to the satisfaction of the SBI,as per the standards and conforming
to the specifications of the Contract.
15. The `Tests' shall mean and include such test or tests to be carried out by the
Contractor as are prescribed in the Contract or considered necessary by SBI in order to
ascertain the quality, workmanship, performance and efficiency of the contracted work or
part there of.
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16. The ‘Commissioning’ shall mean the first operation of the equipment after all initial
adjustments, trials, cleaning and re-assembly required at site, if any, have been completed
and equipment is made ready for commercial use.
17. The Àpproved', `Directed' Or Ìnstructed' shall mean approved, directed or
instructed by SBI.
18. ‘Contract Engineer’ shall mean the official who has signed the Order/Contract on
behalf of the Purchaser.
19. ‘Months’ shall mean calendar months.
20. ‘Days’ shall mean calendar days.
21. ‘Writing’ shall include any manuscript, typewritten or printed statement under or over
signature, seal as the case may be.
22. “Contract Value” shall mean the awarded/ executed value of work calculated on the
basis of the awarded/ executed quantities of work and the approved /accepted rates by SBI.
The words incorporating singular shall include plural and vice-versa, in the words importing
masculine gender shall include feminine and vice-versa and the words importing persons
shall include bodies corporate, limited liability companies, partnership and other legal
entities.
STATE BANK OF INDIA reserves its right to negotiate with the bidder and/ or go
for reverse auction.
23. PRICES AND TERMS OF PAYMENT
23.1 Prices quoted by the bidder shall be fixed and not subject to any escalation whatsoever
during the period of Bid validity and execution of the Contract. A Bid submitted with an
adjustable price will be treated as non -responsive and rejected.
23.2 Prices should be inclusive of all taxes and duties .
23.3 Terms of Payment
a. 30% Advance against submission of ISD and execution of the agreement.
b. 60% upon delivery of material at site
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The balance 10% payment shall be released after successful installation and
commissioning of the Lift and after receipt of lift license from the concerned LIFT
INSPECTORATE, however any fee submitted for issuing of lift license will be borne
by the Bank.
23.4 All payments will be released after deduction of taxes as per the rules in force and Tax
Deduction at Source (TDS) certificate will be issued by SBI as applicable.
23.5 AMC charges will be paid quarterly in advance.
24. COMMENCEMENT AND COMPLETION OF WORK
24.1 The contractor shall commence the work within the time indicated in the Letter of
Intent/Award and shall proceed with the same with due expedition without delay. The
responsibility of successful Tenderer under this Contract commences from the date of issue
of the Letter of Intent/Award/Agreement.
24.2 If the successful tenderer fails to commence the work within the stipulated time, SBI,
at its sole discretion, will have the right to cancel the contract. His Earnest Money and/ or
Security Deposit will stand forfeited without any further reference to him without prejudice
to any and all of SBI’s other rights and remedies in this regard.
24.3 All the works shall be carried out under the direction and to the satisfaction of SBI.
24.4 The transported equipment, erected /constructed plant or work performed under the
Contract, as the case may be, shall be taken over by SBI in part or in full when it has been
completed in all respects and/or satisfactorily put into operation at site. However, the work
under the Contract shall be considered as completed only when the full scope of work is
taken over by SBI.
25. MEASUREMENT OF WORK AND MODE OF PAYMENT
25.1 All payments due to the contractor shall be made by Àccount Payee’ Cheques or
through NEFT/RTGS.
25.2 For progress/ running bill payments, the contractor shall present detailed
measurement sheets in triplicate duly indicating all relevant details based on technical
documents and connected drawings for the work done during the month/ period under
different categories in line with terms of payment as per Letter of Intent. The basis of
arriving at the quantities/ weights shall be the relevant documents and drawings released
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by SBI. These measurement sheets shall be prepared jointly with Engineer and signed by
both the parties.
26.0 RIGHTS OF SBI: SBI reserves to itself the following rights in respect of this contract
without entitling the contractor to any compensation.
26.1 To get the work done through another agency at the risk and cost of the contractor, in
the event of poor progress or the contractor's inability to progress the work for completion
as stipulated in the contract, poor quality of work, persistent disregard of instructions of
SBI, assignment, transfer, subletting of the contracted work without written permission of
SBI, non-fulfillment of any contractual obligations etc. and to claim / recover compensation
for such losses from the contractor including SBI's supervision charges and overheads from
Security Deposit/ other dues.
26.2 To withdraw any portion of work and / or to restrict / alter quantum of work as
indicated in the contract during the progress of work and get it done through another
agency and/ or by the departmental labour to suit SBI's commitments or in case SBi decides
to advance the completion due to other emergent reasons.
26.3 To terminate the contract after due notice and forfeit the Security Deposit and recover
the loss sustained in getting the balance work done through other agencies in addition to
liquidated damages/ penalty in the event of:
(a) Contractor's continued poor progress.
(b) Withdrawal from or abandonment of the work before completion of the work.
(c) Corrupt act of the contractor.
(d) Insolvency of the contractor.
(e) Persistent disregard of the instructions of SBI.
(f) Assignment, transfer, subletting of the contract work without SBI’s written permission.
(g) Non-fulfillment of any contractual obligations.
26.4 To recover any moneys due from the Contractor from out of any moneys due to the
Contractor under this or any other Contract or from the Security Deposit.
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26.5 To claim compensation for losses sustained including SBI's supervision charges and
overheads in case of termination of contract and to levy penalty for delay in completion of
work.
26.6 To determine the Contract or to restrict the quantum of work and pay for the portion of
work done in case SBI's contract with its customer is terminated for any reason.
26.7 To effect recoveries from any amounts due to the contractor under this or any other
contract or in any other form the moneys which SBI is forced to pay to anybody due to
contractor’s failure to fulfill any of his obligations.
26.8 To restrict or increase the quantity and nature of work to suit site requirements, since
the tender specification is based on preliminary documents and quantities furnished therein
are indicative and approximate and the rates quoted shall not be subject to revision.
26.9 To deploy SBI's skilled and semiskilled workmen in case of emergency / poor progress/
deficiency in skill on the part of the employees of the contractor and to recover the
expenditure on account of the same from the moneys, due to the contractor.
26.10 While every endeavor will be made by SBI to this end, SBI cannot guarantee
uninterrupted work due to conditions beyond its control. The Contractor will not be entitled
to any compensation/ extra payment on this account.
26.11 In the event of any dispute of technical nature, the decision of SBI shall be final and
binding on the Contractor.
27. RESPONSIBILITIES OF CONTRACTOR IN RESPECT OF LOCAL LAWS,
EMPLOYMENT OF WORKERS, ETC.
The following are the responsibilities of the Contractor in respect of observance of local
laws, employment of personnel, payment of taxes etc.(If applicable):
27.1 As far as possible, unskilled workers shall be engaged from the local areas in which the
work is being executed.
27.2 The contractor at all times during the continuance of this contract, shall in all his
dealings with the local labour for the time being employed on or in connection with the
work, has due regard to all local festivals, religious and other customs.
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27.3 The Contractor shall comply with all State and Central Laws, Statutory Rules,
Regulations, such as The payment of wages Act, The Minimum Wages Act, The workmen's
Compensation Act, The Employer's Liability Act, The industrial Disputes Act, The Employees'
Provident Fund Act, Employees' State Insurance Scheme, the Contract Labour (Regulations
and Abolition Act, 1970) and other Acts, Rules and Regulations for labour as may be
enacted by the Government during the tenure of the Contract and having force or
jurisdiction at site. The contractor shall give to the local Governing Body, Police and other
concerned Authorities all such notice as may be required under law.
27.4 The Contractor, in the event of his engaging 20 or more workmen, will obtain
independent license under the Contract Labour (Regulations and Abolition Act, 1970) from
the concerned authorities based on the certificate (Form-V) issued by the principal
employer.
27.5 The contractor shall pay all taxes, fees, license charges, deposits, duties, tolls, royalty,
commissions or other charges which may be leviable on account of any of his operations
connected with this contract. In case SBI is forced to make any such payment, SBI shall
recover the same from the contractor either from moneys due to him or otherwise as
deemed fit.
27.6 To affect recoveries from any amounts due to the contractor under this or any other
contract or in any other form the moneys which SBI is forced to pay to anybody due to
contractor’s failure to fulfill any of his obligations.
27.7 To restrict or increase the quantity and nature of work to suit site requirements, since
the tender specification is based on preliminary documents and quantities furnished therein
are indicative and approximate and the rates quoted shall not be subject to revision.
27.8 To deploy SBI's skilled and semiskilled workmen in case of emergency / poor progress/
deficiency in skill on the part of the employees of the contractor and to recover the
expenditure on account of the same from the moneys due to the contractor.
27.9 While every endeavor will be made by SBI to this end, SBI cannot guarantee
uninterrupted work due to conditions beyond its control. The Contractor will not be entitled
to any compensation/ extra payment on this account.
27.10 In the event of any dispute of technical nature, the decision of SBI shall be final and
binding on the Contractor.
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27.11 While SBI will pay the inspection fees of the government statutory Inspectorate, all
other arrangements for the periodical visits of such Inspectors to site, inspection certificates
etc. will have to be made by the contractor at his cost. The contractor will also meet all
expenses in connection with observed discrepancies by these govt. inspectors and
performing any requisite qualification tests.
27.12 The contractor shall be responsible for the provision of health and sanitary
arrangements more particularly described in the Contract Labour (Regulations and Abolition
Act, 1970) and safety precautions as may be required for safe and satisfactory execution of
the contract.
27.13 The contractor shall be responsible for proper accommodation including adequate
medical facilities for the personnel employed by him.
27.14 The contractor shall be responsible for the proper behavior and observance of all
regulations by the staff employed by him.
27.15 The contractor shall ensure that no damage is caused to any person / property of
other parties working at site. If any such damage is caused, it shall be the responsibility of
the contractor to make good the losses and compensate them.
27.16 All the properties/ equipment/ components of SBI/ its customer loaned with or
without deposit, to the contractor shall remain the properties of SBI/ its customer. The
contractor shall use such properties for the purpose of execution of this contract. All such
properties/ equipment/ components shall be taken to be in good condition unless notified to
the contrary by the contractor within 48 hours. The contractor shall return them in good
condition as and when required by SBI/ its customer. In case of non-return, loss, damage,
repairs etc., the cost thereof, as may be fixed by the Engineer, will be recovered from the
contractor.
27.17 It shall not be obligatory on the part of SBI to supply any tools and tackles or
materials other than those specifically agreed to be given by SBI. However, depending upon
availability / possibility, SBI/ its customer's equipment and other materials may be made
available to the contractor on payment of hire charges as fixed by them, subject to the
conditions laid down by SBI/ its customer from time to time. Unless paid in advance, such
hire and other charges shall be recovered from out of dues to the contractor or security
deposit in one installment.
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27.18 The contractor shall fully indemnify and keep indemnified SBI against all claims of
whatever nature arising during the course of execution of this contract.
27.19 In case the contractor is required to undertake any work outside the scope of this
contract, the amount payable shall be as may be mutually agreed upon.
27.20 Any delay in completion of works or non-achievement of periodical targets, due to
reasons attributable to the contractor, will have to be compensated by the contractor either
by increased manpower and resources or by working extra hours or more than one shift at
no extra cost to SBI.
27.21 The contractor shall execute the work under the conditions usual to such plant
construction and in conjunction with numerous other operations at site. The contractor and
his personnel shall cooperate and coordinate with other agencies at project site and proceed
in a manner that shall help in the progress of work at site as a whole.
27.22 The contractor will be directly responsible for payment of wages to his workmen. A
pay-roll sheet giving details of all payments made to the workmen duly signed by the
contractor's representative should be furnished to SBI, if called for.
27.23 In case of any class of work for which there is no specification laid down in the
contract, such work shall be carried out in accordance with the instructions and
requirements of the Engineer.
27.24 No levy, payment or charges made or imposed shall be impeached by reason of any
clerical error or by reason of any mistake in the amount levied, demanded or charged.
27.25 No idle labour charges will be admissible in the event of any stoppage of work
resulting in the contractor's workmen being rendered idle due to any reason at any time.
27.26 The contractor shall take all reasonable care to protect the materials and the work till
such time the plant / equipment has been taken over by SBI.
27.27 Contractor shall not stop work or abandon the site for whatsoever reason or dispute,
excepting for Force Majeure conditions. All problems / disputes shall be separately discussed
and settled without affecting the progress of work. Stoppage or abandonment of work, other
than under force Majeure conditions, shall be treated as breach of Contract and dealt with
accordingly.
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27.28 The contractor shall keep the area of work clean and shall remove the debris etc
while executing day-to-day work. Upon completion of work, the contractor shall remove
from the vicinity of work, all scrap, packing materials, rubbish, unused and other materials
and deposit them in places specified by the Engineer. The contractor will also demolish all
the hutments, sheds, offices, etc. constructed and used by him and shall clean the debris.
In the event of his failure to do so, the same will be arranged to be done by the Engineer
and the expenses recovered from the contractor.
27.29 The contractor shall execute the work in the most substantial and workman like
manner in the stipulated time. Accuracy of work and timely execution shall be the essence
of this contract. The contractor shall be responsible to ensure that the quality, assembly and
workmanship conform to the dimensions and clearance given in the drawings and/ or as per
the instructions of the Engineer.
27.30 No land belonging to SBI shall be occupied by the Contractor without the written
permission of SBI.
28. RESPONSIBILITIES OF CONTRACTOR IN RESPECT OF SAFETY OF MEN,
EQUIPMENT, MATERIAL AND ENVIRONMENT.
28.1 All safety rules and codes applied by SBI and its customer at site shall be observed by
the contractor and his workmen without exception. The contractor shall be responsible for
the safety of the equipment / material and work to be performed by him and shall maintain
all lights, fencing guards, signs etc. or other protections necessary for the purpose.
Contractor shall also take such additional precautions as may be indicated from time to time
by the Engineer, with a view to prevent pilferage, accidents, fire hazards etc. Suitable
number of clerical staff, watch and ward, store keepers to take care of equipment,
materials, construction tools and tackles shall be posted at site by the contractor till the
completion of the work under this contract. The contractor shall arrange for such safety
devices as are necessary for this type of work and carry out the requisite site tests of
handling equipment, lifting tools, tackles etc. as per usual standards and practices.
28.2 The contractor shall provide to it's work force and ensure the use of the following
personal protective equipment as found necessary and as directed by the authorized SBI
officials.
(a) Safety Helmets conforming to IS-2925
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(b) Safety Belts conforming to IS-3521
(c) Safety shoes conforming to IS-1989
(d) Eye, Ear & Face Protection devices conforming to IS-8520 and IS-8940, IS-5983
(e) Hand & body protection devices conforming to IS-2573, IS-6994, IS-8807 & IS-8519.
(f) Rubber gloves for electrical purposes confirming to IS-4770
(g) Industrial safety gloves (leather & cotton gloves) confirming to IS-6994
(h) Industrial and safety rubber knee boots confirming to IS- 5557
28.3 All tools, tackles, lifting appliances, material handling equipment, scaffolds, cradles,
safety nets, ladders, equipment etc. used by the contractor shall be of safe design and
construction. These shall be tested and certificate of fitness obtained before putting them to
use and from time to time as instructed by authorized SBI official who shall have the right
to ban the use of any item.
28.4 All electrical equipment, connections and wiring for construction power, its distribution
and use shall conform to the requirements of Indian Electricity Act and Rules. Only
electricians licensed by the appropriate statutory authority shall be employed by the
contractor to carry out all types of electrical works. All electrical appliances including
portable electric tools used by contractor shall have safe plugging system to source of
power and be appropriately earthed.
28.5 The contractor shall not use any hand lamp energized by electric power with supply
voltage of more than 24 volts. For work in confined spaces, lighting shall be arranged with
power source of not more than 24 volts.
28.6 Where it becomes necessary to provide and / or store petroleum products, explosives,
chemicals and liquid or gaseous fuel or any other substance that may cause fire or
explosion, the contractor shall be responsible for carrying out such provision and/or storage
in accordance with the rules and regulations laid down in the relevant Government Acts,
such as Petroleum Act, Explosives Act, petroleum and Carbides of Calcium Manual of the
Chief Controller of Explosives, Government of India etc. Prior approval of the SBI official at
the site shall also be taken by the contractor in all such matters.
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28.7 The contractor shall arrange at his cost (wherever not specified) appropriate
illumination at all work spots for safe working, when natural daylight may not be adequate
for clear visibility.
28.8 In case of a fatal or disabling injury / accident to any person at construction sites due
to lapses by the contractor, the victim and / or his / her dependents shall be compensated
by the contractor as per statutory requirements. However, if considered necessary, SBI
shall have the right to impose appropriate financial penalty on the contractor and recover
the same from payments due to the contractor for suitably compensating the victim and / or
his / her dependents. Before imposing any such penalty, appropriate enquiry shall be held
by SBI giving opportunity to the contractor to present his case.
28.9 In case of any damage to property due to lapses by the contractor, SBI shall have the
right to recover the cost of such damages from the payments due to the contractor after
holding an appropriate enquiry.
28.10 In case of any delay in the completion of a job due to mishaps attributable to lapses
by the contractor, SBI shall have the right to recover cost of such delay from the payments
due to the contractor, after notifying the contractor suitably and giving him opportunity to
present his case.
28.11 If the contractor fails to improve the standards of safety in its operation to the
satisfaction of SBI after being given reasonable opportunity to do so and / or if the
contractor fails to take appropriate safety precautions or to provide necessary safety devices
and equipment or to carry out instructions regarding safety issued by the authorized SBI
official, SBI shall have the right to take the corrective steps at the risk and cost of the
contractor after giving a notice of not less than seven days indicating the steps that would
be taken by SBI.
28.12 The contractor shall submit report of all accidents, fires, property damage and
dangerous occurrences to the authorized SBI official immediately after such occurrence, but
in any case not later than 12 hours of the occurrence. Such reports shall be furnished in the
manner prescribed by SBI. In addition, periodic reports on safety shall also be submitted by
contractor to the authorised SBI official from time to time as prescribed.
28.13 During the course of construction, alteration or repairs scrap lumbers with protruding
nails, sharp edges etc., and all other debris including combustible scrap shall be kept
cleared from working areas, passageways and stairs in and around site.
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28.16 All the contractor's supervisory personnel and sufficient number of workers shall be
trained for fire fighting and shall be assigned specific fire protection duties. Enough number
of such trained personnel must be available during the tenure of the contract.
28.17 Contractor shall provide enough fire protecting equipment of the types and numbers
at his office, stores, erection site, other temporary structures, labour colony area etc.
Access to such fire protection equipment shall be easy and kept open at all times.
Compliance of the above requirement under fire protection shall in no way relieve the
contractor of any of his responsibility and liabilities to fire accident occurring. In the event
fire safety measures are not to SBI’s satisfaction, SBI shall have option to provide the same
and recover the cost plus incidentals from contractor's bills and / or impose penalty as
deemed fit by the Engineer.
28.18 Before commencing the work, the contractor shall appoint / nominate a responsible
officer to supervise implementation of all safety measures and liaison with his counterpart of
SBI.
28.19 If safety record of the contractor in execution of the awarded job is to the satisfaction
of Safety Department of SBI, issue of an appropriate certificate to recognise the safety
performance of the contractor may be considered by SBI after completion of the job.
29.0 CONSEQUENCES OF CANCELLATION
29.1 Whenever SBI exercises its authority to terminate the contract, the work may be got
completed by any other means at the contractor's risk and cost provided that in the event of
the cost of completion (as certified by the Engineer which shall be final and binding on the
contractor) being less than the contract value, the advantage shall accrue to SBI. If the cost
of completion exceeds the moneys due to the contractor under the contract, the contractor
shall either pay the excess amount demanded by SBI or the same shall be recovered from
the contractor. This will be in addition to the forfeiture of Security Deposit and recovery of
liquidated damages as per relevant clauses.
29.2 In case SBI completes the work under the provisions of this clause, the cost of such
completion to be taken into account for determining the excess cost to be charged to the
contractor shall consist of cost of materials purchased and / or labour provided by SBI with
an addition of such percentage to cover supervision and establishment charges as may be
decided by SBI.
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30.0 INSURANCE
30.1 The Contractor has to arrange on his own insurance pertaining to their scope of work
for all workers and to arrange for accident risk policy/workmen compensation policy,
materials like Cement, Reinforcement steel, machinery & equipments and other bought out
items and other valuable building materials during it’s transport, storage. Proper insurance
cover against any eventuality such as earthquakes, floods and other calamities has to be
taken by the contractor for constructed and completed structures at site till these are
handed over to SBI.
30.2 It shall be the sole responsibility of the contractor to insure his workmen against risks
of accidents and injury while at work as required by the relevant Rules and to pay
compensation, if any, to them as per Workmen's Compensation Act. The contractor shall
also insure his staff against accidents. The work will be carried out in a protected area and
all the Rules and Regulations of SBI in the Project Area which are in force from time to time
will be followed by the contractor.
30.3 If due to negligence and/or non-observance of safety and other precautions, any
accident / injury occurs to any other persons/ public, the contractor shall pay necessary
compensation and other expenses, if so decided by the appropriate authority.
30.4 The contractor will take necessary precautions and due care to protect the material,
while in his custody from any damage/ loss till the same is taken over by SBI. For lodging /
processing of insurance claim the contractor will submit necessary documents. SBI will
reserve the right to recover the loss from the contractor, in case the damage / loss is due to
carelessness / negligence on the part of the contractor. In case of any theft of material
under contractor's custody, matter shall be reported to police by the contractor immediately
and copy of FIR and subsequently police investigation report shall be submitted to SBI for
taking up with insurance.
30.5 If due to negligence/ carelessness on the part of the contractor, any material/
equipment owned by SBI is damaged, the contractor shall submit necessary documents for
lodging insurance claims as required by SBI Engineer. SBI shall however reserve the right to
recover deductible franchise and also unsettled portion of insurance claim amount from the
contractor.
30.6 If due to negligence/ carelessness on the part of the contractor, any surrounding
properties also get damaged, the contractor shall submit necessary documents for lodging
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insurance claims as required by SBI Engineer. SBI shall however reserves the right to
recover deductible franchise and to unsettled portion of insurance claim amount from the
contractor.
31.0 COMPLETION SCHEDULE AND PENALTY FOR DELAY
31.1 The Contractor shall complete the work as per the time frame given in the Letter of
Intent.
31.2 Failure to complete the work in time as per the time frame specified will make the
Contractor liable to an unconditional penalty as specified in Special Conditions of Contract.
32.0 STRIKES AND LOCKOUTS
32.1 The contractor will be solely responsible for all disputes and other issues connected
with his workmen. In the event of contractor's workmen resorting to strike or the contractor
resorting to lockout and if the strike or lockout so declared is not settled within a period of
one month, SBI shall have the right to get the erection work executed by employing its own
men or through other agencies or both. The cost incurred by SBI in this regard shall be
recovered from the contractor.
32.2 For any purpose whatsoever, the employees of the contractor shall not be deemed to
be in the employment of SBI
33.0 Force Majeure
33.1 Neither contractor nor SBI shall be considered in default in performance of their
obligations if such performance is prevented or delayed by event such as but not to war,
hostilities revolution, riots, civil commotion, strikes, lockout, conflagrations, epidemics,
accidents, fire, storms, floods, droughts, earthquakes or ordinances or any act of god or for
any other cause beyond the reasonable control of the party affected or prevented or
delayed. However a notice is required to be given within 30 days from the happening of the
even with complete details, to the other party to the contract, if it is not possible to serve a
notice, within the shortest possible period without delay.
33.2 As soon as the cause of force majeure has been removed the party whose ability to
perform its obligations has been affected, shall notify the other such cessation and the
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actual delay incurred in such affected activity adducing necessary evidence in support
thereof.
33.3 From the date of occurrence of a case of force majeure obligations of the party
affected shall be suspended during the continuance of any inability so caused. With the
cause itself and inability resulting there from having been removed, the agreed time of
completion of the respective obligations under this agreement shall stand extended by a
period equal to the period of delay occasioned by such events.
33.4 Should one or both parties be prevented from fulfilling the contractual obligations by a
state of force majeure lasting to a period of 6 months or more the two parties shall each
other to decide regarding the future execution of this agreement
34.0 Settlement of Disputes and Arbitration
Except where otherwise provided in the contract all questions and disputes relating
to the meaning of the specifications, design, drawings and instructions herein before
mentioned and as to the quality of workmanship or materials used on the work or as
to any other question, claim, right, matter or thing whatsoever in any way arising
out of or relating to the contract, designs, drawings, specifications, estimates,
instructions, orders or those conditions or otherwise concerning the work or the
execution or failure to execute the same whether arising during the progress of the
work or after the cancellation, termination, completion or abandonment thereof shall
be dealt with as mentioned hereinafter.
i) If the contractor considers that he is entitled to any extra payment or compensation
in respect of the works over and above the amounts admitted or in case the
contractor wants to dispute the validity of any deductions or recoveries made or
proposed to be made from the contract or raise any dispute, the contractor shall
forthwith give notice in writing of his claim, or dispute to the Vice President
(Civil), SBI Infra Management Solutions Pvt. Ltd., 5th Floor, D- Block, 11,
Parliament Street, New Delhi- 110001 within 30 days from the date of
disallowance thereof or the date of deduction or recovery. The said notice shall give
full particulars of the claim, grounds on which it is based and detailed calculations of
the amount claimed and the contractor shall not be entitled to raise any claim nor
shall the Bank be in any way liable in respect of any claim by the contractor unless
notice of such claim shall have been given by the contractor to the Vice President
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(Civil), SBI Infra Management Solutions Pvt. Ltd., 5th Floor, D- Block, 11,
Parliament Street, New Delhi- 110001 in the manner and within the time as
aforesaid. The contractor shall be deemed to have waived and extinguished all his
rights in respect of any claim not notified to theVice President (Civil), SBI Infra
Management Solutions Pvt. Ltd., 5th Floor, D- Block, 11, Parliament Street,
New Delhi- 110001 in writing in the manner and within the time aforesaid.
ii) Vice President (Civil), SBI Infra Management Solutions Pvt. Ltd., 5th Floor,
D- Block, 11, Parliament Street, New Delhi- 110001shall give his decision in
writing on the claims notified by the contractor. The contractor may within 30 days
of the receipt of the decision of the Vice President (Civil), SBI Infra
Management Solutions Pvt. Ltd., 5th Floor, D- Block, 11, Parliament Street,
New Delhi- 110001 submit his claims to the conciliating authority namely the
Circle Development Officer, SBI, New Delhi for conciliation along with all details
and copies of correspondence exchanged between him and the Regional Manager.
iii) If the conciliation proceedings are terminated without settlement of the disputes,
the contractor shall, within a period of 30 days of termination thereof shall give a
notice to the concerned ChiefGeneral Manager of the Bank for appointment of an
arbitrator to adjudicate the notified claims failing which the claims of the contractor
shall be deemed to have been considered absolutely barred and walved.
iv) Except where the decision has become final, binding and conclusive in terms of the
contract, all disputes or differences arising out of the notified claims of the
differences arising out of the notified claims of the contractor as aforesaid and all
claims of the Bank shall be referred for adjudication through arbitration by the Sole
Arbitrator appointed by the ChiefGeneral Manager of the Bank, It will also be
the objection to any such appointment that the Arbitrator so appointed is a Bank
Officer and that he had to deal with the matters to which the Contract relates in the
course of his duties as Bank Officer. If the arbitrator so appointed is unable or
unwilling to act or resigns his appointment or vacates his office due to any reason
whatsoever another sole arbitrator shall be appointed in the manner aforesaid by
the ChiefGeneral Manager of the Bank, Such person shall be entitled to proceed
with the reference from the stage at which it was left by his predecessor.
It is a term of this contract that the party invoking arbitration shall give a list of
disputes with amounts claimed in respect of each dispute alongwith the notice for
appointment of arbitrator.
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It is also a term of this contract that no person other than a person appointed by
ChiefGeneral Manager of the Bank, as aforesaid should act as arbitrator.
The conciliation and arbitration shall be conducted in accordance with the
provisions of the Arbitration & Conciliation Act 1996 or any statutory modification or
re-enactment thereof and the rules made there under.
It is also a term of the contract that if any fees are payable to the arbitrator these
shall be paid equally by both the parties. However, no fees will be payable to the
arbitrator if he is a Bank Officer.
It is also a term of the contract that the arbitrator shall be deemed to have entered
on the reference on the date he issues notice to both the parties calling them to
submit their statement of claims and counter statement of claims. The venue of the
arbitration shall be such place as may be fixed by the arbitrator in his sole
discretion. The fees, if any, of the arbitrator shall, if required to be paid before the
award is made and published, be paid half and half by each of the parties. The cost
of the reference and of the award (including the fees, if any of the arbitrator) shall
be in the discretion of the arbitrator who may direct to any by whom and in what
manner, such costs or any part thereof, shall be paid and fix or settle the amount of
costs to be so paid.
35. INSPECTION AND STAGE APPROVAL OF THE WORK
35.1 The owner or his duly authorised representative shall have at all reasonable times
access to the contractor's premises or works and shall have the power to inspect drawings
or any portion of the work, examine the materials and workmanship and shall have the
authority to reject any work. This would be implemented through joint inspection by the
representative of the owner and SBI and in the form of joint protocols without any extra
claims and loss of time and amount.
35.2 All work embracing more than one process shall be subject to examination and
approval at each stage thereof and the Contractor shall give due notice in writing to the
Engineer when each stage is ready. In default of such notice being received, the Engineer
shall be entitled to approve the quality and extent thereof at any time he may choose and in
the event of any dispute; the decision of the Engineer thereon shall be final and conclusive.
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36. DISCREPANCIES AND ADJUSTMENT OF ERRORS
36.1 The several documents forming the Contract are to be taken as mutually explanatory
of one another, detailed drawings being followed in preference to small-scale drawings and
figures dimensions in preference to scale and special conditions in preference to general
conditions.
36.2 In case of discrepancies between schedules of quantities, the specification and / or the
drawings, the following order of preference shall be observed.
(a) Description in schedule of quantities.
(b) Special conditions
(c) Drawings
(d) Technical Specifications
(e) General conditions of contract
If there are varying or conflicting provisions made in any one document forming part of the
contract, the Engineer shall be the deciding authority with regard to the document.
36.3 Any error in description, quantity in schedule of quantities or any omission there from
shall not vitiate the contract or release the contractor from the execution of the whole or
any part of the works comprised therein according to the drawings and specifications or
from any of his obligations under the contract.
36.5 If neither drawing nor specification contain any mention of minor details of
construction which in the opinion of the Engineer whose decision shall be final and
conclusive, are reasonable and obviously and fairly intended for satisfactory completion of
work, such details shall be provided by the contractor without any extra cost, as if they
were specially mentioned and shall be deemed to be included in his scope.
37. SAFETY CODE
37.1 Besides provision with regard to safety under Clause 27, Contractor shall note that
Explosives shall not be used on the work by contractor except with permission in writing of
the Engineer and in manner and to the extent to which he has prescribed. Where explosives
are used, the same shall be stored in a special magazine to be provided by and at the cost
of the contractor who shall be liable for all damages, losses and injury to any person or
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property and shall be responsible for complying with all statutory obligations in this respect.
Further, the contractor is required to provide proper Safety Net System wherever the
hazard of fall from height is present as per instructions of SBI Engineer at site. The safety
net shall be duly tested and shall be of ISI mark and the nets shall be located as per site
requirement to arrest or to reduce the consequences of a possible fall of persons working at
different heights.
37.2 The contractor will be responsible for Health, Safety & Environment management at
site for the construction activities to be carried out by them in accordance with
requirements of SBI
37.3 Contractor shall arrange for following provisions of HSE
1. Contractor has to maintain contact with local hospital having scanning & other modern
medical facilities required during emergency.
2. Contractor has to ensure pre employment medical check for all staff & workers.
3. Contractor has to ensure that adequate minimum First Aid facilities at work site.
38.0 FACILITIES TO BE PROVIDED BY CONTRACTOR (If Applicable)
38.1 It is the responsibility of the contractor to develop the space for construction of office
sheds, to provide all utilities like electricity, drinking water etc., as a part of his scope of
work within the accepted rates. Contractor shall be responsible for providing all necessary
facilities like residential accommodation, transport, electricity, water, medical facilities etc.
as required under various labour laws and statutory rules and regulations framed there
under to the personnel employed by him. All wiring must comply with local regulations and
will be subject to Engineer’s inspection and approval before connecting supply.
The Contractor shall not effect any change in the temporary installation unless permission is
obtained from SBI or their authorized representatives. rate or rates on the basis of
prevailing market rates and pay the Contractor accordingly. However, the Engineer, by
notice in writing, will be at liberty to cancel his order to carryout such class of work and
arrange to carry it out in such manner, as he may consider advisable. But under no
circumstance the Contractor shall suspend the work on the plea of non-settlement of rates
falling under the clause or claim any compensation on that account. Elements of profit,
overheads, supervision and establishment charges, depreciation and maintenance will be
taken as 15% over direct cost.
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39.0 DRAWINGS AND DOCUMENTS
39.1 The detailed drawings, specifications being sent along with tender available with SBI
engineers will form part of this tender specification. These documents will be made available
to the contractor during execution of work at site. The contractor will also ensure availability
of all drawings / documents at work place.
39.2 Necessary drawings / documents by SBI to carry out the construction work will be
furnished to the contractor by SBI (except those proposed to be prepared by Contractor, as
mentioned in this contract, if any) on loan which shall be returned to SBI Engineer at site
after completion of work. Contractor shall ensure safe storage and quick retrieval of these
documents.
39.3 The contractor shall maintain a record of all drawings and documents available with
him in a register as per format given by SBI Engineer. Contractor shall ensure use of
pertinent drawings / data / documents and removal of obsolete ones from work place and
return to SBI.
39.4 The data furnished in various annexure enclosed with this tender specification are only
approximate and for guidance. However, the change in the design and in the quantity may
occur as is usual in any such large scale of work.
39.5 Should any error or ambiguity be discovered in the specification or information the
contractor shall forthwith bring the same to the notice of SBI before commencement of
work. SBI's interpretation in such cases shall be final and binding on the contractor.
39.6 Deviation from design dimensions should not exceed permissible limit. The contractor
shall not correct or alter any dimension / details, without specific approval of SBI.
40.0 DELAY AND EXTENSION OF TIME
40.1 The Contractor shall not be allowed any time extension of completion except in the
following cases:
(a) Force majeure conditions
(b) Major changes or substantial addition to work ordered by the SBI adversely affecting the
completion time.
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(c) Any other circumstance of any kind whatsoever which may occur making the contractor
entitled to an extension of time which, however, shall be in the absolute discretion of SBI.
By reason of any other cause, which in the absolute discretion of the Engineer is beyond the
Contractor's control, then in any such case, the Engineer (or higher authority) may make
fair and reasonable extension in the completion dates of the individual items of work or the
Contract as a whole. Such extension, which will be communicated to the Contractor by
the Engineer in writing, shall be final and binding on the Contractor. No other claim in this
respect for compensation or otherwise howsoever is admissible. Upon the happening of any
such event causing delay, the Contractor shall immediately give notice thereof in writing to
the Engineer but shall nevertheless use constantly his best endeavor to prevent or make
good the delay and shall do all that may reasonably be required to the satisfaction of the
Engineer to proceed with the work. The Contractor, upon happening of any such event shall
immediately present the case. The request for extension of time shall be submitted by the
Contractor in writing and based on the merit the case shall be considered. The contractor
shall not be eligible for any time extension on account of delay in procurement of materials.
SECTION III
SPECIAL CONDITIONS OF CONTRACT
1. INTRODUCTION
1.1. The terms and conditions mentioned in this section are in addition to what are stated in
Section – II (General Conditions of Contract) of the tender document. In case of any
contradiction between the terms and conditions given in Section - II and those specified in
this Section- III, the terms and conditions of this Section–3 shall prevail.
2. SITE LOCATION
2.1. SBICRM, Campus 2, Gurugram.
3. SCOPE OF WORK :
3.1 (a) The scope of work will broadly cover design, supply, erection testing and
commissioning of 15 passenger lift .
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3.1 (b) Bidder’s scope shall also be maintenance of passenger lift for 12 months during
guarantee period along with necessary spares, consumables and skilled, unskilled
manpower.
3.2. The bidder’s scope shall broadly include design, supply, installation, testing and
commissioning , maintenance all complete as per BOQ, specifications and drawings.
3.3. In addition to above the bidder’s scope shall also cover engineering and submission of
drawings/designs details/ brochures / technical write ups / manufacturer’s test certificates
and field test results etc, as applicable, along with source of supplies for the bought out
items pertaining to his scope of supplies and execution for the passenger lift.
3.4. It is mandatory for the bidder to produce manufacturer test certificates of materials
incorporated into the lifts.
3.5. The specific technical requirements for work to be executed under this Contract shall be
as per specifications being sent along. The applicability of specifications shall be
limited to the scope of works only as specified in the BOQ.
3.6.The scope of work will also include such other related works although they may not be
specifically mentioned above and all such incidental items not specified but reasonably
implied and necessary for completion of the job as a whole and as desired and as directed
by the engineer. The detail scope of work covered above is not a comprehensive list of
items of work involved. The detail scope of work may vary considerably depending on the
actual construction requirements.
3.7. Unless otherwise specified, the work to be provided by the contractor for the items
mentioned in the “Bill of Quantities” shall include but not be limited to the following.
4. TIME SCHEDULE
4.1. Entire work/ installations as detailed in tender specification shall be completed within
four months from the date of acceptance of LOA/Agreement.
4.2 Contractor has to mobilise adequate resources to meet his commitments to SBI as
indicated from time to time. In case due to reasons not attributable to the contractor,
the work gets delayed and additional manpower / resources have to be mobilized
so as to expedite the work to meet various milestones, same shall be done within
the quoted rates as per Rate Schedule, at no extra cost to SBI. In the event the
SBIIMS, New delhi
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contractor fails to respond to these requirements, SBI shall take appropriate actions to meet
it’s commitments in line with the provisions of General Conditions of Contract.
4.3 In case due to reasons not attributable to the contractor, the work gets delayed and
scheduled completion gets extended, time extension will be granted by SBI but in no case
over run compensation will be payable.
4.4 The work under the scope of this contract is deemed to be completed in all respects,
only when all the works are carried out as per satisfaction of SBI. The decision of SBI on
completion date shall be final and binding on the contractor.
5. TAKING OVER OF WORKS BY SBI
5.1 All works/ installations shall be taken over by SBI in part or in full when it has been
completed in all respects and /or can be put to use satisfactorily. The complete work under
the contract shall be taken over only after completion of all punch points, pending work,
rework wherever required, site clearing and reconciliation of materials.
5.2 The guarantee period shall start only after the complete work under the contract has
been taken over by SBI.
6. PRICE
6.1 Price quoted shall be fixed and not subject to any escalation whatsoever during the
period of execution of the Contract including the extended period, if any.
6.2 The quoted price shall include all taxes and duties).
6.3 Price quoted shall be in INR (Indian national Rupee) only.
6.4 No price variation /over run charges on account of any increase whatsoever,
(irrespective of whether escalation is steep/ unanticipated) will be payable during the entire
period of execution of Contract including extended period, if any.
7. TAX DEDUCTED AT SORCE (TDS)
7.1 Deduction of taxes as applicable at source shall be made as per the norms.
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8. NEW TAXES/ LEVIES
8.1 In case the Government imposes any new tax/ levy on the output services/ goods /
work after the award of work, the same shall be reimbursed by SBI at actuals. All necessary
documents as required by SBI shall have to be provided by the contractor. However, in the
event of delay in work execution solely attributable to the contractor the new taxes/ levies
imposed during the delay period shall not be reimbursed to the contractor.
8.2 In case any tax/levy/duty etc becomes applicable after the date of bidder's offer, the
bidder/ Contractor must convey it's impact on his price duly substantiated by documentary
evidence in support of the same before opening of the Price Bid. Claim for any such impact
after opening the price bid will not be considered by SBI for reimbursement of tax or
reassessment of offer.
8.3 No reimbursement on account of increase/ decrease in the rate of taxes, levies, duties
etc on input goods/ services/ work shall be made. Bidder has to make his own assessment
of the impact of future variation if any, in rates/ duties/ levies etc in his price bid.
9. MODALITIES OF TAX INCIDENCE ON SBI
9.1 Wherever the relevant tax laws permit more than one option or methodology for
discharging the liability of tax/levy/duty, SBI will have the right to adopt the appropriate
one considering the amount of tax liability on SBI as well as procedural simplicity with
regard to assessment of the liability. The option chosen by SBI shall be binding on the
contractor for discharging the obligation of SBI in respect of the tax liability to the
contractor.
9.2 The contractor shall pay all (save the specific exclusions as enumerated in this contract)
taxes, fees, misc. charges, deposits, duties, tools, royalities, commissions or other charges
which may be levied on the input goods and services delivered in course of his operations in
executing the contract. In case SBI is forced to pay any of such taxes, SBI shall have the
right to recover the same from his bills or otherwise as deemed fit.
10. RATE SCHEDULE CUM BOQ
10.1 Contractor shall fully understand description and scope of work before quoting. The
scope of work and responsibility of the contractor as mentioned under this specification shall
be covered within the quoted / finally accepted rates.
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10.2 Quantities mentioned in the rate schedules are approximate only and liable for
variation both on positive and negative sides. The tentative contract value (CV) for entire
scope of work shall be calculated as per finally quoted / accepted item rates & the quantities
indicated in Rate Schedule cum BOQ.
10.3 In addition to the above, the Contractor shall also submit the rates as asked for in the
11. EXTRA WORK
11.1 The Contractor shall, when requested by SBI, perform extra work at mutually agreed rates.
12. TERMS OF PAYMENT
12.1 The terms of payment have been mentioned in the General Conditions of Contract.
13. PENALTY FOR DELAY
13.1 If the Work is not completed within the specified period and any extension thereof, the
Contractor shall be liable to pay penalty for delay in completion of work @ 0.5% of the
contract value per week of delay subject to a maximum of 5% of the accepted contract
value.
14. COMPLETION CERTIFICATES/ NOC FROM LOCAL STATUTORY BODIES
14.1 Contractor has to arrange at his own cost to obtain completion
certificates/operation certificates /Lift licenses from the local statutory bodies of
central and state govt. such as lift safety deptt., electrical safety, Fire authority,
Lift Inspectorates etc. The lift licenses shall be handed over to the BANK in
originals at the time of handing over. However, any fees required for obtaining
such NOCs shall be paid by SBI on production of relevant depository challans /
receipts from such Govt. authorities.
15. DRAWINGS AND SPECIFICATIONS
The specifications and drawings of the lift should be provided in two sets.
16. SETTLEMENT OF DISPUTES AND ARBITRATION:
16.1 All questions relating to the performance of the obligations under this agreement and
to the quality of materials used in respect of the work contract as mentioned above and all
the disputes and differences which shall arise either during or after the agreement period or
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other matters arising out of or relating to this agreement or payment to be made in
pursuance thereof, shall be referred as per the clause mentioned above.
17. SPECIAL CONDITIONS TO THE TENDERER: •This specification shall be read in conjunction with General conditions of contract as
applicable and the participating firms have to quote for all four consecutive years (after
defects liability period of one year) for AMC charges.
• The Tenderer shall design the equipment considering the site conditions.
• The tenderer shall arrange for all scaffolding, if required for SITC of the Lift.
•All minor Civil alteration works inside the lift pit, lift shaft and lift machine room
shall be the responsibility of the Contractor. Hence, the bidders are advised to
visit all the sites and make themselves fully aware of the civil works required for
successful installation, commissioning of the lifts. The successful Tenderer shall
furnish all the necessary load data/ information, insert details etc. The connections
between elevator frame and the respective building / columns shall be provided by the
Contractor. The equipment shall be designed keeping in view the provisions of the
statutory regulations and safety codes in force in the locality of installation. All such
minor civil works like chipping, grouting, drilling, etc for fixing guide rails and other
accessories and finishing the chased portions are to be executed by the Contractor.
Chasing/cutting the RCC slab projection inside the lift shaft by cutting and bending the
reinforcement provided for mounting the old landing doors and making the surface good
one is in the scope of Supplier.
•Within two weeks of placement of order, the Contractor shall furnish the load data, insert
details and other such details/ information as are necessary to carry out the alterations of
foundation by the Contractor for the information of the Purchaser/ his Consultant.
•The following drawing/ documents shall be submitted for approval before commencement
of manufacturing.
1. A general arrangement drawing indicating various dimensions, parameters,
illumination and ventilation requirement, power requirement and characteristic of
the elevator to be installed including load diagram and loadings to be taken into
consideration in the machine room, elevator shaft and the elevator pit shall be
submitted for approval of the purchaser within 2 weeks of placement of order.
2. The electrical scheme drawings, single line control circuit diagram, technical
plan diagram, cable schedule, bill of materials etc., for approval.
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• The following drawings/ documents shall be submitted for records before handing
over the elevator.
i. One copy of reproducible (polyster film) along with prints of approved drawings.
ii. The copies of all operating manuals, maintenance schedules, lubrication charts,
electrical power/ control circuit diagram, specification of the equipment, oils,
lubricants and other consumables.Regarding number of copies etc., refer to relevant
articles.
iii. The copies of erection schedule and manuals, assembly erection sequence,
special precautions to be followed (3months prior to delivery).
•The supplier shall submit test Certificates for all electrical equipment, cables, and all
parts used in handling loads, wire ropes, pulleys etc.
•The supplier shall submit relevant material test Certificates for structural steel and
mechanical components such as gear boxes, couplings, pulleys, shafts, gears etc.
•List of preferred make of electrical and mechanical components as per list furnished in
this specification shall be adhered to for bought out items.
•The Tenderer shall satisfy the purchaser/ his Consultant that he possesses necessary
technical know how and facilities to execute the order. Necessary \ particulars to
establish the same shall be furnished along with the Tender.
•A write –up on testing facilities available in the works of Tenderer shall be furnished.
•Contractor shall ensure that minimum amount of assembly is necessary at site. Site
assembly shall be avoided as far as possible.
•Rates shall also be given in the Tender for comprehensive maintenance Contract with full
responsibility of carryout out repair with supply of required original spare parts to keep
the elevator in fully operational condition for minimum period of 4 years after expiry of one
year of free servicing and guarantee/warranty period.
•The Tender shall indicate price for design, supply, Installation, testing and commissioning
of the elevator. The quoted price shall include charges on account of taxes, duties,
packing, forwarding, transport, insurance etc. The quoted price shall remain firm and
binding and shall not be subjected to any escalation whatsoever on any account during
entire period of design, supply, installation, testing & commissioning.
•Elevator shall be guaranteed for a minimum period of one year of trouble free
operation after commencement of regular operation and shall include free servicing,
repair and replacement of parts by the Contractor.
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18. INSPECTION & TESTING
•GENERAL: The bidder based on the broad outline inspection procedure indicated in this
Section shall finalize with owner/ his consultant prior to the award of contract, the
detailed procedure for inspection, testing (at factory/ site) along with the schedule of time
and period of individual activities.
•The Contractor shall submit relevant test Certificates for all electrical equipment, cables.
Following are the guidelines for shop testing.
a) All motors to be routine tested as per IS 325-1978.
b) All control panels/ MCCS shall be routine tested as per IS:8623 Part I & II-
1980.
c) Thyristor/ Rectifier panels as per IEC 146.
•Similar test Certificates shall be submitted in respect of items like wire ropes, chains,
couplings, gears, gear boxes, rope drums, pulleys, shafts etc.
•Contractor shall give adequate notice to the owner in regard to shop testing of major
items like motors, etc. in order to enable the owner/ his consultant to witness the tests if
required by the owner.,
•Work shall be carried out in accordance with prevalent/ relevant standards like Indian
Electricity Act, IEE rules, Lift Act, etc. It will be the responsibility of the firm to
arrange for inspection by the statutory authorities at the appropriate time,
obtain necessary Certificates/Lift Licenses and handover the same to the Bank
for record. The statutory fees (if any) will be borne by the Bank or will be
reimbursed against production of receipt.
19 INSPECTION AT SITE:
19.1 These tests after erection of the elevator in plant shall comprise of the following:
a) The supplier’s tests.
b) Acceptance tests/ performance guarantee tests.
19.2 After the elevators are erected all equipment and machinery shall be tested as
required by the owner/ inspector in line with IS 4666. The elevator shall be run
without load and the adjustments shall then be completed.
19.3 All tests shall be carried out in the presence of the owner/ Inspector and any
corrections found necessary shall be approved by the owner/ inspector and shall be
carried out with minimum of delay The supplier shall be responsible for producing
all necessary working sketches and drawings to the approval of the owner/ inspector
19.4 The elevators after erection shall be tested as follows:
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i) Performance guarantee test:
The elevators after completion of erection shall be performance tested to meet
the following acceptable limits of design parameters.
SPEED: 1.0m/s with LANDING ACCURACY within + or - 5mm
In case of unit capacities and design parameters guaranteed by the Contractor are not
established during the performance guarantee testing, the owner at his discretion may
reject or accept the elevator after assessing its technical suitability. The Contractor shall
be given 2 months time after commissioning for rectification to achieve the necessary
design parameters, beyond which the purchaser may reject.
20. ELECTRICAL TESTS:
a) Visual check for adequacy & completeness of scope of
supply.
b) Insulation test on electrical equipment wiring.
c ) Satisfactory operation of controllers, limit switches, safety devices
etc.
d) Correctness of all circuits and interlocks.
e) Satisfactory operation of electric lift for all motions/ stops.
It is the responsibility of the tenderer to arrange for inspection by the statutory
authorities like CEIG/CEA/City Corporation etc and to obtain approval certificate
before putting the lift into service. Time of completion will be treated completed
only after obtaining approval certificate from the appropriate statutory authority.
6.6. The Lift shall be under the warranty of a minimum of 12 months from the date of
handing over during which all the regular servicing /breakdowns are to be done with free of
cost. Bank will not make any extra Payment.
21. ACCEPTANCE TESTS:
After supplier’s tests are completed, an acceptance test shall be carried out by the
Owner’s operator, and if accepted, the elevator shall be handed over to the owner.
Operation & capacity tests will be conducted as specified in IS 4666 and as specified
above. Insulation and other tests applicable to the electric lift shall be done as per
relevant IS. The date(s) for operation and capacity tests shall be set by the owner/
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inspector and the supplier shall be informed of the date (s) in advance. The supplier shall
be represented at the tests by a qualified engineer or erection superintendent familiar
with erection and commissioning of the elevator.
22. TECHNICAL SPECIFICATION OF ELEVATOR
S.No Description Specification
1 Designation of lift Passenger Lift, Gearless without Machine Room
2 No of Elevators 1
3 Type and Capacity 15 Passenger (1020KG)
4 Make Kone/OTIS/Schindler/Mitsubishi/Johnson
5 Speed 1.0 m/sec
6 Location of M/c room On top within shaft
7 Travel 8000 mm
8 Serving 0,1,2
9 No of Stops 03
10 Car Ceiling SS Hairline :- LED Lights with Axial fan
11 Car panel SS Hairline Finish
12 Car flooring Granite Flooring
13 Car Illumination LED Lights
14 No of Entrance Single Entrance
15 Car Entrance Automatic Centre Opening Power Doors with Half
Glass –SS Hairline Finish
16 Door safety Infrared Curtain covering full height of door
17 Laqnding Entrance Automatic Centre Opening Power Doors with Half
Glass –SS Hairline Finish
18 Clear Opening 900mm(W) * 2000mm(H)
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19 Control Simplex
20 Indicator LCI(landing Call Indicators)
21 Power Supply 415V, 3 Phase, 50Hz
22 Auxiliary 220V, Single Phase, 50hz
23 Brail Buttons Brail Buttons/features inside the car for Visually
impaired peoples
24 Intercomm Provision of Intercomm facility inside the car
25 Alarm Alarm features in case of emergency
26 Drive VVVF
27 Rescue Device Equipped with Automatic Rescue Device in case of
power failure.
23. Shaft of the lift will be constructed only after award of work to the successful
bidder, as per the drawing/dimension furnished by the successful bidder in
consultation/supervision of the successful bidder.
Note: Slight changes in the dimension mentioned in the specification is allowed as
dimension may varies for different manufacturer.
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ANNEXURE - I
(On non-judicial stamp paper of Rs. 100/-) BANK GUARANTEE IN LIEU OF SECURITY DEPOSIT
B.G. No. ______________ Value Rs. ____________ State Bank of India (Address) Sub.: Bank Guarantee of Rs. …………………….towards Security Deposit for the work
of for State Bank of India.
(Name of Branch / Office)
WHEREAS (Name and address of contractor /vendor) (hereinafter called the Contractor)
have entered in to contract for ( Name of work )with state bank of India (S B I ) as
mentioned in the letter of SBI’s Consultants ( Name and address of consultants) vide their
letter No……… dated…………… and the correspondence and tender relating there to which is
herein after referred to as “ the said contract “ and that the Contractor has agreed to
produce a Bank guarantee amounting to 2 % of the contract value less earnest money
deposit of Rs…………… (Rupees only), to State Bank of India for performing their part of the
contract obligation their liability ceases.
AND WHEREAS in terms of the said Contract is required to furnish to State Bank of India a
Guarantee of a Scheduled Bank for a value of Rs…………… to be valid up to (date)
AND WHEREAS (Name of Bank and its branch) having their office at (address) the
guarantor, at the request of the Contractor hereby furnishes a guarantee in favour of State
Bank of India and Guarantee in the manner hereafter appearing.
In consideration of the premises, We (name of bank and its branch ) having our office at (
address ) hereafter called the “ Guarantor” ( Which expression shall include successors and
assigns ) hereby expressly, irrevocably and unreservedly undertake and guarantee that if
the Contractor fails to execute the work according to his obligations under the said contract
, then not with standing any dispute between State Bank of India and the contractor the
guarantor shall, without demur and without reference to the contractor pay to State Bank of
India immediately any sum claimed by State Bank of India under the said contract up to a
maximum amount of Rs……… (Rupees only)
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In case the amount demanded by State Bank of India is not paid with in 48 hours of receipt
of demand , the Guarantor agrees to pay the aforesaid amount of Rs ___________ (Rupees
____________________________________________only )
1 Such payment shall be not withstanding any right the contractor may have directly
against State Bank of India of any disputes raised by the Contractor with State Bank
of India or any suits of preceding pending in any competent court or before any
arbitrator. State Bank of India’s written demand shall be conclusive evidence to the
guarantor that such payment is payable under the terms of the Contract and shall be
binding in all respect on the guarantor.
2. The Guarantor shall not be discharged or released from this undertaking and
Guarantee, by any arrangement, variations made between SBI and the Contractor
and or indulgence shown to the contractor by SBI, with or without the consent and
knowledge of the guarantor or by alteration in the obligations of the contractor by
any forbearance, whether as to payment, time performance or otherwise.
3. This guarantee shall remain valid until _________or as may be caused to be
extended by the contractor or until discharged by SBI in writing whichever is earlier.
4a. This guarantee shall be continuing and shall not be revocable during its currency
except with the previous written consent of SBI.
4b. This guarantee shall not be affected by any change in the constitution of the
contractor, by absorption with any other body or corporation or dissolution n or
otherwise and this guarantee will be available to or enforceable against such body or
corporation.
5. In order to give effect to this guarantee SBI will be entitled to act as if the Guarantor
were the Principal debtor and the Guarantor hereby waives all and any of its rights or
suretyship.
6. This guarantee shall continue to be in force notwithstanding the discharge of the
contractor by operation of law and shall cease only on payment of the full amount by
the Guarantor to SBI of the amount hereby secured.
7. This guarantee shall be in addition to and not in substitution for any other guarantee
or security for the contractor given or to be given to SBI in respect of the said
contract.
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8. Any notice by way of request and demand or otherwise here under may be sent by
post or any other mode or communication to the guarantor addressed as aforesaid
and if sent by post it shall be deemed to have been given at the time when it would
be delivered in due course of post and in providing such notice when given by post in
shall be sufficient to prove that the envelope containing the notice was posted and a
certificate signed by an officer of SBI that the envelope was so posted shall be
conclusive.
9. These presents shall be governed by and constructed in accordance with Indian
Law.
Notwithstanding anything contained herein-before the liability of the guarantor
under this guarantee is restricted to a sum of Rs. ……………………………..
This guarantee will remain valid upto…………………………… Unless a demand or claim
under this guarantee is made in writing on or before ……………….. the guarantor
shall be discharged from all liability under the guarantee thereafter.
Dated the ……………………
For (Name of Bank)
(Signature/s with designation/s of signatory/les)
(Name and Stamp of Bank)
ANNEXURE - II
PROFORMA OF APPLICATION FOR REGISTRATION OF ESTABLISHMENT
EMPLOYING CONTRACT LABOUR
•Name and location of the Establishment.
•Postal address of the establishment.
•Full name and address of the principal employer.
(furnish father name in the case of individuals)
•Full name and address of the manager or the person responsible for the supervision and
control of the establishment.
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•Nature of work carried on in the establishment.
•Particulars of contractors and contract labour.
•Name and address of the contractors
•Nature of work in which contract labour is employed or is to be employed
•Maximum number of contract labour to be employed on any day through each contractor.
•Estimated date of commencement of each contract work under each contract.
•Estimated date of termination of employment of contract labour under each contractor.
•Particulars of Treasury Receipt enclosed.
(Name of the Treasury, amount and date.)
I hereby declare that the particulars given above are true to the best of my knowledge
and belief.
Principal Employer
Seal and Stam
ANNEXURE -III
INSTRUCTIONS TO BE DISPLAYED IN HINDI/ENGLISH INSIDE THE LIFT CAR AND
AT LIFT LANDINGS.
INSIDE THE CAR
1 Capacity …….Kg. ……. Person
2 No Smoking
3 Do not lean against lift door.
4 Watch before stepping door.
5 Do not panic in the event of break down. Press alarm button/ use In terms available in the Lift and follow instruction of authorised staff.
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AT LIFT LANDINGS
1 Capacity ……. Kg. ….. Person
2 Please stand in ‘Q’.
3 Smoking not permitted inside the Car.
4 Please keep the lift neat and clean
5 Do not force open the landing doors
6 Watch before you step into and out of the lift car.
7 Avoid use of lift during fire.
Note:- This is only a Draft. Successful Tenderer shall submit the appropriate
Instructions and obtain approval of the BANK.
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Design, Supply, Installation, Testing & Commissioning of 15 passengers Lift At SBICRM, Campus 2, Plot No 79, Sec 18, Gurugram -122015, Haryana
PRICE BID
S.NO. DESCRIPTION UNIT QTY RATE(Rs.) AMOUNT(Rs.)
1 Design, Supply, Installation, Testing & Commissioning of gearless15 passenger lift of make Schindler/ Kone / OTIS / Misubishi / Johnson suitable for 1020.0 KGs of load with speed of 1.0 mtr/sec, suitable for 2 floor operation (G+ 2 Floors) and as per the technical specifications mentioned in the tender document at SBICRM, Campus 2, Plot No 79, Sec 18, Gurugram -122015, Haryana. (Rate should be inclusive of all )
No 01
2 Comprehensive AMC charges for the above mentioned lift for 4 years.(AMC will be started after completion of 1 year of warranty period) (Rate should be inclusive of all)
No 01
TOTAL(In Fig.)
TOTAL(in Words)
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BREAKUP OF AMC CHARGES
Sr No Description Amount(Rs.)
01 AMC Charges for Ist Year
02 AMC Charges for IInd Year
03 AMC Charges for IIIrd Year
04 AMC Charges for IVth Year
TOTAL
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Format for submission of Tender
To VICE PRESIDENT (CIVIL),
SBI INFRA MANAGEMENT SOLUTIONS PVT LTD,
5TH FLOOR, D-BLOCK,
11, PARLIAMENT STREET,
NEW DELHI 110001.
Dear Sir, Reg.: Design, Supply, Installation, Testing & Commissioning of 15 passengers Lift At State Bank Institute of Credit and Risk Management(SBICRM), Campus 2, Plot No 79, Sec 18, Gurugram -122015, Haryana
1. I / We refer to the tender notice issued by you for Design, Supply, Installation, testing & Commissioning of 15 passengers Lift At State Bank Institute of Credit and Risk Management(SBICRM), Campus 2, Plot No 79, Sec 18, Gurugram -122015, Haryana
2. I / We hereby offer to perform, provide, execute, complete and maintain the works in conformity with the complete tender document, drawings, designs, conditions of contracts, specifications, schedule of quantities relating to the works for the sum of Rs……………………………………. at the respective rates quoted in the schedule of quantities.
3. I / We have satisfied myself / ourselves as to the site conditions, examined the drawings and all aspects of the tender conditions, subject to above, I / We do hereby agree, should this tender be accepted in whole or in part, to:
a. Abide by and fullfill all the terms and provisions of the said conditions annexed here to,
b. Complete the works within 120 days as per the completion period enclosed with the tender in two or three shifts if considered necessary by the Employer at no extra cost to the Employer.
4. I / We have deposited a non-refundable amount of Rs. 2,000/- (Rupees Two Thousand only) towards cost of Tender and an earnest money ofRs. 20,000/-(Rupees Twenty Two Thousand only) in the form of Demand Draft / Banker’s Cheque drawn in favour of SBIIMS payable at New Delhi and State Bank of India payable at New Delhi, respectively which, I / We note, will not bear any interest and is liable for forfeiture as per the clauses mentioned in the tender document..
5. I / We understand that you are not bound to accept the lowest/conditional or any tender you receive.
SBIIMS, New delhi
52
The names of DIRECTORS of our Firm are:
1. ________________________________
2. ________________________________
3. ________________________________
4. ________________________________
Yours faithfully,
Signature ……………………………..
Designation ………………………….. Name of Partner / Director of the Firm, authorized to sign or name of person having power of attorney to sign the contract. (Certified true copy of power of attorney should be attached) Signature and address of witnesses: a. Signature ……………………………………
Name ………………………………………………..
Address ……………………………………………..
b. Signature………………………………………
Name ……………………………………………….
Address …………………………………………….
