Camp Doublecreek Parent Handbookcampdoublecreek.com/handbook.pdfThis handbook has been created as a reference guide for both parents and campers. It contains information and policies

Camp Doublecreek Parent Handbook 2019

"Every camper leaves at the end of the day knowing someone believes in them.” 1

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Parent Handbook


2 "Every camper leaves at the end of the day knowing someone believes in them.”

Table of Contents Core Values ................................................................................................................................................ 3-4

Weekly Sessions ........................................................................................................................................... 5

Tuition Policies ............................................................................................................................................. 6

Payment Options ............................................................................................................................... 6

Pickup ........................................................................................................................................................... 7

Pick Up and Drop Off Point Map ..................................................................................................... 8

Lunches ......................................................................................................................................................... 9

Lunch Menu 2019 ............................................................................................................................... 10

Social Media ................................................................................................................................................ 9

Staff ............................................................................................................................................................. 11

Events ......................................................................................................................................................... 11

Horsemanship Lessons ............................................................................................................................... 12

Other Policies and Important Items .................................................................................................... 13- 15

Family Resources ........................................................................................................................................ 16

Leadership Profiles ................................................................................................................................ 17-18

Contact Information ................................................................................................................................... 18



“If you haven’t been to Doublecreek, you haven’t been to day

camp.”

. . . Uncle Carter

We’re glad that you’ve chosen Camp Doublecreek to be a part of your summer. Each week is especially designed to offer opportunities for campers to try new things, learn new skills, communicate one-on-one in an unplugged environment, learn how to help others and make friendships that last a lifetime. Additionally, Doublecreek offers a healthy, safe and fun environment where positive interaction with peers and adults help build strong character.

This handbook has been created as a reference guide for both parents and campers. It contains information and policies about our camping program to help maximize your family’s camp experience. Please take time with your camper to read and review the entire handbook.



At Camp Doublecreek our core values guide us in training our staff and measuring the experience of our campers.



Summer 2019 Schedule Payment Due Date Cancellation Deadline Week 1 May 28 –31 Superhero

May 13 May 13

Week 2 June 3-7 Dancing With the Counselors

May 20 May 20

Week 3 June 10-14 Retro

May 27 May 27

Week 4 June 17-21 Pirate & Princess (Nickel Dive)

June 3 June 3

Week 5 June 24 – June 28 Lights, Camera, Action

June 10 June 10

Week 6 July 1 – 5 (no camp on Thursday, July 4th) Red, White and Blue

June 17 June 17

Week 7 July 8 – 12 DC Cup

June 24 June 24

Week 8 July 15-19 Mr. & Miss Doublecreek (Nickel Dive)

July 1 July 1

Week 9 July 22-26 DC Challenge

July 8 July 8

Week 10 July 29 – Aug 2 Carnival

July 15 July 15

Week 11 Aug 5 -9 Final Fling (Nickel Dive)

July 22 July 22

Please Note: An Open House is held every Saturday, April- July, from 10:00 a.m. – 12:00 p.m. and Wednesdays, May 15 & 22, 4 p.m. – 6 p.m.

Weekly Sessions



• Tuition balance is due at least two weeks prior to

your camper’s registered dates. • Tuition includes transportation, 3 snacks a day and

all activities except horseback riding. • There is a discount for 2nd and 3rd campers from the

same family attending at the same time. • Please refer to the confirmation email you received

after registration for the exact amount due. • The $35 deposit is non-refundable but is

transferrable within the same camp season and does apply to tuition balance.

• Cancellation Policy: tuition minus $35 deposit will be refunded for cancellations made at least two weeks prior to dates your camper is registered. Please Note – all cancellations must be in writing (note or email). Refunds will be processed after camp has ended.

• Pay online (credit) at: www.campdoublecreek.com/Register

• Pay by check – payable to Camp Doublecreek (Please write your camper’s name & weeks registered in memo section).

• There is a $35 fee for each returned check. • Pay by phone (credit or debit) at: 512-255-3661. • Pay online at: www.campdoublecreek.com/Register.

Tuition Policies

Payment Options

http://www.campdoublecreek.com/Register

http://www.campdoublecreek.com/



• • All campers arrive at camp on one of our campus vehicles. This is for the safety of your camper. Our policy is that no other vehicles enter the campus during camp hours. If you need to drop your camper off, please use the parking lot outside the gate.

• The AM and PM pickup points (PUPs) you chose are in your confirmation email. You may select different pickup points for morning and afternoon as well as on different days. Please give us any pickup point changes in writing (note or email) by 3 p.m. the day the change is needed.

• The departure and arrival times are posted on our website: http://www.campdoublecreek.com/hours.html. Counselors will be available at your PUP at 7:30 a.m. ready to greet and check in your camper(s). It will not be necessary for you to wait until the camp vehicle leaves.

• Please note: Campers must be picked up NO LATER than 5:30 p.m. If you have an unforeseen delay, please call the office at: 512-255-3661 so that we can notify the counselors on-site. We will not leave campers unattended! If you are late we reserve the right to charge your account in the amount of $1 a minute, on the second tardiness.

• Your child will be released only to those whose names and drivers license numbers you have given us. A photo ID (driver’s license or passport) will be checked. If a camper needs to go home with someone other than those listed on the contacts section of your registration form, camp must receive notice in writing (email or note) giving the name and drivers license number of that person.

• Camp vehicles must leave the PUP at the scheduled time (listed on the website at: http://www.campdoublecreek.com/hours.html). By state law, the vehicles may not stop on public roads to pick up campers after departing the pickup point location.

• Certain PUPs are not used during Spring Break, Week 1 and Week 6. Steiner Ranch is only used Week 4 (See map on next page).

• There may be delays on rainy days – We drive slow on wet streets.

• We appreciate and respect the use of the various PUP locations. Campers are expected to be models of decorum; we do not want to abuse this privilege. We are not allowed inside the buildings.

• Notes and money may be sent to the office via the PUP counselors.

PICKUP POINTS

http://www.campdoublecreek.com/hours.html








• Campers may bring their lunch in a small container or insulated bag:

o Containers should be no larger than 9” X 7” X 9.” o Labeled clearly with the camper’s name. o Disposable containers are encouraged.

• Campers may order lunches (see lunch menu page) either online ahead of time (no online

orders the week of camp) or o Each day with the pickup point counselor (Minis through Grade 2). o Campers Grades 3 and above may place orders with their group counselors. o Lunches ordered the day of need a note and cash or check attached. o Extra lunch items may be ordered by email to [email protected] (if

ordering more than a week out) or a note with the payment (if ordering the day of).

Snacks:

• Tuition includes a snack card with 3 snacks per day. Snacks not used day of may not be carried over to another day. Campers may also bring snacks and drinks from home.

• Food and drink options include: juices, water, ice cream, sports drinks, soft drinks and individually packaged products (e.g., chips, cookies, crackers, nuts, real fruit smoothies). We are attempting to provide more healthy snacks as well as gluten-free options.

Please Note: For any dietary needs, please list in the medical notes section of the online registration application.

To enjoy some of your camper(s)’ experience, obtain useful parent resources and stay connected year-round, click on the sites below:

Photo Share Site: https://bunk1.com/

Website: http://www.campdoublecreek.com.

Facebook: https://www.facebook.com/CampDoublecreek/.

Instagram: https://instagram.com/ilovecampdc

Pinterest: https://www.pinterest.com/campdoublecreek/ -- Thematic art and crafts, games, puzzles and other activities for children.

Blog: http://campdoublecreek.blogspot.com/ -- Comments from Joe Ray

Ask Dr. G. (Parent Resources and Camp Digital Backpack): https://goo.gl/c1rdiZ.

Please email us at: [email protected] to be added to our newsletter list and photo share site.

LUNCHES

mailto:[email protected]

https://bunk1.com/


https://www.facebook.com/CampDoublecreek/

https://www.pinterest.com/campdoublecreek/

http://campdoublecreek.blogspot.com/

https://goo.gl/c1rdiZ




LUNCH MENU - 2019 Monday: Jason’s Deli (includes chips and cookie) ____ Ham Box Lunch $5.50 ____ Turkey Box Lunch $5.50 ____ Turkey Wheat Wrap Box Lunch $5.50 ____ * Vegetarian Wheat Wrap Box Lunch $5.50 (guacamole, pico de gallo, mushrooms, spinach and asiago cheese)

Tuesday: Chick Express Tuesday: Kona Ice ____ (2 piece) Chicken Tenders with fries and biscuit $4.50 ____ SnoCone $3.00 ____ (4 piece) Chicken Tenders with fries and biscuit $6.00 ____ One piece meal with fries and biscuit $4.50 ____ Two piece meal with fries and biscuit $6.00 Wednesday: Marco’s Pizza OR Wednesday: Café Java ____ * Large slice of cheese $3.00 ____ Club Salad $6.00 ____ Large slice of pepperoni $3.00 ____ Hoagie Sandwich $6.00 ____ * Garden Salad $4.00 ____ Chicken Caesar Wrap $6.00 Thursday: Smokey Mo’s Thursday: Dazzle ____ Hamburger $6.50 ____ Fruit Smoothie $3.00 ____ Turkey sandwich $6.50 ____ Chopped beef sandwich $6.50 ____ Brisket sandwich $7.00 ____ * Mo’s Salad (No Chicken) $7.50 Friday: Chick-Fil-A ____ Chick-Fil-A Sandwich $4.00 ____ 8 Piece Nuggets $4.00 ____ Spicy Chicken Sandwich $4.50 ____ Chargrilled Club Sandwich $6.50 ____ Chargrilled Cool Wrap $6.00 ____ * Market Salad (no meat) $6.50

* Vegetarian Options



Our staff has been carefully selected and will provide a character-building environment filled with fun and learning opportunities for your camper(s)!

Counselor-in-Training (CIT) Program

One of our amazing programs is our Counselor-in-Training program for former campers (ages 15-17) who are interested in becoming Camp Doublecreek counselors.

A 2-day training session for prospective CITs (T-Camp) will be held June 25 and 26/July 30 and 31. T-Camp is open to campers turning 15 before 6/1/19 or entering 9th Grade in Fall 2019. To sign your camper up for T-Camp or inquire about the CIT Program, please send an email to: [email protected].

Doublecreek offers group events for any occasion, such as birthday parties, girl/boy scout troops, end of year school team building, graduation or even sports teams’ events. Doublecreek hosts events based on certain core activities (horseback, rockwall, teambuilding, or swimming) for ages 4-18.

Doublecreek's Event Coordinator, Kati Turner, would love to hear from you and help you start planning your event! Kati can be reached by e-mail at [email protected] or by phone at 512-255-3661.

STAFF

EVENTS



• Horsemanship lessons are available for $45 per week during summer camp. • The horsemanship program has a limited enrollment and is on a first-come, first served

basis. • Please make sure you have selected the “SCHEDULE HORSEMANSHIP” button in the

activities section of your registration and then check your statement to make sure your spot is reserved.

• Once the week has started, horsemanship cannot be added. • Campers who participate in horseback riding will miss one other activity. • Doublecreek horsemanship lessons focus on a “balanced seat” which is a combination of

western and English riding disciplines, while in western saddle. • Campers mount and ride each day. The goal of our horseback program is to teach great

horsemanship in an encouraging environment.

Please Note: Doublecreek offers hour and a half, once weekly, western style small group riding lessons in our covered riding arena and outdoor facilities from September through May. For information on off-season lessons, please email Jan Gustafson at: [email protected]

HORSEMANSHIP LESSONS




Delayed Arrivals:

• Campers arriving late must check in at the office. Please bring your camper after 8:40 a.m. For the safety of your camper, we have a closed campus. Please park in the designated area and walk your camper to the office (in the red building) to be checked in. We will gladly get him/her to the correct group. If a camper needs to order a lunch the day of, the office needs to know by 9:00 a.m.

Early Departures:

• If it is necessary for your camper to leave Doublecreek early, you may let us know with a note, email or phone call. Campers should be picked up no later than 3:00 p.m. from camp. Please park in the designated area, walk through the pedestrian gate and come to the office in the red building. We will try to have your camper ready to leave if you have notified us. Please bring your ID with you to the office to check out your camper.

Medical Information:

• Camp Doublecreek has a licensed medical professional on site. We abide by regulations set out by the Texas Department of Health. Potentially contagious symptoms will require that we isolate the child who must be picked up as soon as possible.

• Campers requiring medication must have it sent in the original container along with a note from the parent. All medications will be administered by our health care professional after obtaining permission from the parent or doctor.

• Our staff follows the Centers for Disease Control and Prevention (CDC) guidelines for concussions as outlined in the “Heads Up” Program.

Please note that we are a youth camp licensed by the State of Texas and a member of the American Camping Association. Potential campers with major medical diagnoses, including disabilities covered by the American Disabilities Act, are evaluated on a case-by-case basis in consultation with the director, medical coordinator, the child’s physician, and parents.

Insurance:

• Camp Doublecreek does not provide accident insurance or health insurance. Fees from injuries at camp are the responsibility of the parents or legal guardians. Please refer to waiver agreed upon in registration process.

OTHER POLICIES AND IMPORTANT ITEMS

Our Leadership Team reserves the right to dismiss a camper when, in their opinion, this is in the best interest of Camp Doublecreek and/or the camper or further, if actions of a camper impede upon a positive experience for other campers.



Tax Receipts:

• You will receive a receipt via email each time you pay. If you need a receipt for taxes or child care, please email us at: [email protected].

Messages:

• If you need to get a message to your camper, please call the office at: (512) 255-3661. The office staff will be glad to relay it to him/her. We will blast text to you from our Doublecreek mobile phone line: (737) 222-0849.

Visitors and Parents’ Day:

• Parents and other visitors must check in at the office and receive a name tag. • Parents and other visitors are welcome at any time, but we set aside time each Friday from

10:30 a.m. – 2:00 p.m. for parents to visit and experience the camp with their campers. • Parents, please limit how long you sit with your camper(s) to allow for smooth

programming.

What to Bring to Camp:

• Lunch (if not ordering lunch through camp). • Money for lunch (unless pre-ordered), Dazzle or Kona Ice. • Swimsuit, towel and sunscreen in a bag that will be left at camp until Friday. • Any medications.

What to Wear:

• Comfortable active wear. • Sturdy closed toe shoes. • Hats are advised.

What Not to Bring:

• Toys, dolls, stuffed animals. • Electronics of any kind (we are an unplugged campus). • Any valuables (i.e., jewelry). • Chewing gum. • Glass containers. • Cards – playing, trading, etc.

Please note that Doublecreek is an unplugged campus. No cell phones, mobile devices, etc. If your camper brings any of these items, they can be retrieved at your camper’s PUP.




Lost Articles:

• A core value of Camp Doublecreek involves instilling responsibility for personal belongings. This is a big part of the camping experience. At the end of each week, belongings are sent home. Unclaimed items are collected and put in our lost and found where we will keep them for three weeks after the summer camp session ends in August.

• Camp Doublecreek assumes no responsibility for loss or damage to campers’ personal property.



• Ask Dr. G. (Parent Resources and Camp Digital Backpack): https://goo.gl/c1rdiZ

• Parent Newsletters

• Weekly Videos

Parent Resources

https://goo.gl/c1rdiZ



Leadership Profiles



Phone: (512) 255-3661

Email: [email protected] or [email protected]

Mailing Address: P.O. Box 5261, Round Rock TX 78683

Physical Address: 800 Doublecreek Drive, Round Rock, TX 78664

Website: http://www.campdoublecreek.com

In case of emergency in coordination with local authorities (loss of power and phone lines), messages will be posted via Facebook and Website.

CONTACT INFORMATION




Documents

Camp Doublecreek Parent Handbookcampdoublecreek.com/handbook.pdfThis handbook has been created as a reference guide for both parents and campers. It contains information and policies