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CALPERS UPDATES
The views and opinions expressed in this presentation are those of the authors and do not
necessarily reflect those of CASBO.
CalPERS Updates
Employer Account Management Division (EAMD)
Renee Ostrander – Chief
Tim Herrback – Staff Services Manager I
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL
BUSINESS EXPO
Reduced Workload Program
Circular Letter: 200-XXX-17 (G.C. section 20900)
Eligibility
Request Procedure
Reporting
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
Employer Compliance Reviews
Circular Letter: 200-055-16
New process
Common Findings
Post Retirement
GASB 67
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
Misreported Compensation for Schools
Circular Letter: 200-063-16
Common misreported items
Longevity pay
Uniform allowance
Bonus
Temporary upgrade pay
Final settlement pay
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
Employer Compliance Reviews, continued
Non-reportable pay schedule
C.C.R. 570.5
G.C. section 20630
G.C. section 20636.1
Impact on final compensation
G.C. section 20160
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
Employer Compliance Reviews, continued
Data and Enhanced Tracking of Employer Receivables
Retirement Appointment Reconciliation Circular Letter: 200-003-17
Mandate of Electronic Funds Payments (EFT) Circular Letter: 200-006-17
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
Data and Enhanced Tracking of Employer Receivables, continued
Retirement Appointment Reconciliation Circular Letter: 200-003-17
Financial Data: The importance of accuracy
Answering “why” it is important
Managing and maintaining accurate appointments
Managing and reporting contributions
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
Enhanced receivable process Projected contributions
Soft launch
Employers can review expected payroll before due date
Discontinue Annual Employer Contribution receivable
Monthly receivables by rate plan and payroll schedule
Created in advance to allow payment by EFT
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
Data and Enhanced Tracking of Employer Receivables, continued
Impact of accurate data Benefits of system enhancements
Improved data integrity at rate plan level
Greater accuracy of CAFR and GASB 68
Projections influence contributions
Increased when active appointments not reported
Reversed when payroll reported or appointment updated
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
Data and Enhanced Tracking of Employer Receivables, continued
Accounts receivable management Improved recognition of payments to rate plan
Auto-transfer of credit balances
One-time late reporting penalty
Reduces need for manual payment transfer requests
Payment credited when received
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
Data and Enhanced Tracking of Employer Receivables, continued
Enhanced my|CalPERS Functionality
Improved reconciliation tools
New and improved screens show contribution details and adjustments
Details of projections with links to update appointments
Receivable payment information will be visible
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
Earned Period Reporting Due
(30 days from Earned Period end) +30 Days from Due Date +60 Days from Due Date +90 Days from Due Date
100% of Appointments Reported
No Projections
Receivable Statement Sent
No Late Receivable Fee
Available Prior Credits Applied to Outstanding Receivable Balance
Late Payment Interest on any Outstanding Balance
Available Prior Credits Applied to Outstanding Receivable Balance
Late Payment Interest on any Outstanding Balance
Available Prior Credits Applied to Outstanding Receivable Balance
Late Payment Interest on any Outstanding Balance
90% of Appointments Reported
100% Appointment Projection Validation applied
Projections Applied to Missing Appointments
$200 Late Report Fee
Available Prior Credits Applied to Outstanding Receivable Balance
Receivable Statement Sent
$200 Outstanding Payroll Correction Fee - if suspended records exist
Available Prior Credits Applied to Outstanding Receivable Balance
Late Payment Interest on any Outstanding Balance
$200 Outstanding Payroll Correction Fee - if suspended records exist
Available Prior Credits Applied to Outstanding Receivable Balance
Late Payment Interest on any Outstanding Balance
$200 Outstanding Payroll Correction Fee - if suspended records exist
Available Prior Credits Applied to Outstanding Receivable Balance
Late Payment Interest on any Outstanding Balance
PERS Contribution Projection Timeline
Electronic Funds Transfer
Mandate of Electronic Funds Payments (EFT) Circular Letter: 200-006-17
Employers will be required to pay by Electronic Funds Transfer (EFT) starting July 1, 2017
Checks are costly to process
Over 20% of payments are received without instruction
Help to avoid delinquency
Payments automatically apply to correct receivables
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
EAMD Resources
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
2017 CASBO ANNUAL CONFERENCE & CALIFORNIA SCHOOL BUSINESS EXPO
Questions?
