CALLEGUAS MUNICIPAL WATER DISTRICT AGENDA meeting...2020/10/07 · 2. Discussion regarding development of Imported Water Outage Protocol Information only 3. Letter dated August 19,

Page 1 of 3 Calleguas MWD Agenda October 7, 2020

CALLEGUAS MUNICIPAL WATER DISTRICT 2100 Olsen Road, Thousand Oaks, California 91360

www.calleguas.com

BOARD OF DIRECTORS MEETING October 7, 2020, 5:00 p.m.

AGENDA

Written communications from the public must be received by 8:30 am on the Thursday preceding a regular Board meeting in order to be included on the agenda and considered by the Board at that meeting. Government Code Section 54954.2 prohibits the Board from taking action on items not posted on the agenda except as provided in Subsection 54954.2(b).

A. CALL TO ORDER, PLEDGE OF ALLEGIANCE, AND ROLL CALL BOARD OF DIRECTORS Thomas Slosson, President Andres Santamaria, Vice President Scott H. Quady, Treasurer Andy Waters, Secretary Steve Blois, Director B. MINUTES

Action: It is recommended that the Board approve the September 16, 2020 minutes. D. PUBLIC FORUM/ORAL COMMUNICATION

This portion of the agenda may be utilized by any member of the public to address the Board of Directors on any matter within the jurisdiction of the Board that does not appear on the agenda. Depending on the subject matter, the Board of Directors may be unable to respond at this time, or until the specific topic is placed on the agenda at a future CMWD Board Meeting, in accordance with the Ralph M. Brown Act. Please limit remarks to three minutes. To participate: https://us02web.zoom.us/j/83678462648?pwd=MU05SG1seGxFVG5BS3FBMzV1Nmgxdz09 Phone # +1 (408) 638‐0968 (Note San Jose area code)

Meeting ID: 836 7846 2648 Password: 326346

E. GENERAL MANAGER

1. General Manager’s Report


2. September 2020 Monthly Status Report

F. ADMINISTRATIVE SERVICES

1. Preliminary June 2020 Financial Statements

2. August 2020 Financial Statements

G. OPERATIONS AND MAINTENANCE

1. Discussion regarding Resolution No. 2005 to award the contract for standby generator maintenance services and authorization of a budget of $200,000 Action: It is recommended that the Board approve Resolution No. 2005 and authorize a budget of $200,000.

H. RESOURCES AND PUBLIC AFFAIRS

1. Commemoration of 60th Anniversary of Calleguas MWD Annexation to the Metropolitan Water District Information only

2. Discussion regarding development of Imported Water Outage Protocol

Information only

3. Letter dated August 19, 2020 – Donation of 3802 Avenida Simi, Simi Valley, CA Action: It is recommended that the Board review the request by CEDC and provide further direction on this item.

4. Water Supply Update

I. ENGINEERING AND CONSTRUCTION J. WATER POLICY AND STRATEGY K. DISTRICT COUNSEL L. BOARD OF DIRECTORS

1. Oral report on meetings attended by Board members

2. Discussion regarding upcoming meetings to be attended by Board members

3. Metropolitan update


M. CLOSED SESSION

N. OTHER BUSINESS O. FUTURE AGENDA ITEMS P. ADJOURNMENT to Board Meeting October 21, 2020 at 5:00 p.m.

Note: In accordance with Executive Orders N‐25‐20, N‐29‐20, and N‐33‐20 issued by the Governor of the

State of California in response to COVID‐19, in‐person public participation at Calleguas Municipal Water

District meetings is suspended. The District has established alternative methods of participation which

permit members of the public to observe and address public meetings telephonically and/or electronically.

These methods of participation can be accessed through the internet link provided at the top of this agenda.

In addition to the above referenced methods of participation, members of the public may also participate by submitting comments by email to [email protected] by 5:00 p.m. on the calendar day prior to the public meeting. Email headers should refer to the Board meeting for which comments are offered. Comments received will be placed into the record and distributed appropriately.

Agendas, agenda packets, and additional materials related to an item on this agenda submitted to the Board

after distribution of the agenda packet are available on the District website at www.calleguas.com

Pursuant to Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and applicable federal rules and regulations, requests for disability‐related modification or accommodation, including auxiliary aids or services, in order to attend or participate in a meeting, should be made to the Secretary to the Board in advance of the meeting to ensure the availability of the requested service or accommodation. Notices, agendas, and public documents related to the Board meetings can be made available in appropriate alternative format upon request.

Page 1 of 3 Calleguas Agenda Memo October 7, 2020

Board Meeting Agenda Memo October 7, 2020

* An asterisk indicates that additional paperwork is provided in the packet or will be sent out later to supplement the packet as noted.

E. GENERAL MANAGER

1. General Manager’s Report

2. September 2020 Monthly Status Report*


1. Preliminary June 2020 Financial Statements*

The preliminary June financial statements are being provided prior to the completion of the annual audit. The final FY 2019‐20 Financial Statements will be presented to the Board by the District’s auditors after the audit has been completed.

2. August 2020 Financial Statements*

G. OPERATIONS AND MAINTENANCE

1. Discussion regarding Resolution No. 2005 to award the contract for standby generator maintenance services and authorization of a budget of $200,000* Action: It is recommended that the Board approve Resolution No. 2005 and authorize a budget of $200,000. The purpose of this requested action is to award a contract to perform preventative and corrective maintenance services on Calleguas’ sixteen standby generators to Quinn Power Services of Oxnard, California. Calleguas received two bids at the May 7, 2019 bid opening. The bid proposal established a lump sum rate for annual preventative maintenance on all sixteen generators for a three‐year period and included an hourly rate schedule for labor, equipment, and materials for as‐needed corrective maintenance during the three‐year period. After completing two years of preventative maintenance service with Duthie Power Services the contract with Duthie was terminated by Calleguas. Preventative and corrective maintenance is still required and Quinn Power Services was the 2nd lowest bidder during the 2019 competitive bid process.


Staff recommends award to Quinn Power Services to complete the remainder of the contract, and that the Board approve a budget of $200,000 to cover the remaining contract period.

H. RESOURCES AND PUBLIC AFFAIRS

1. Commemoration of 60th Anniversary of Calleguas MWD Annexation to the Metropolitan Water District Information only On October 11, 1960, voters within the Calleguas district overwhelmingly approved annexation to the Metropolitan Water District and a $22M bond issue to construct the necessary infrastructure that would bring imported water into the County. To commemorate this milestone, staff will post historical images and newspaper clippings on the District’s social media accounts during the week of October 5th and provide a video presentation to the Board on October 7th.

2. Discussion regarding development of Imported Water Outage Protocol Information only Staff will provide the Board with an update on development of an Imported Water Outage Protocol (IWOP). The IWOP is a planning‐effort intended to formalize demand reduction actions with District purveyors in the event of a medium to long‐term outage of imported water. Development of an IWOP stems from the District’s Water Supply Alternatives Study as a recommended next step in Calleguas’ water outage planning. The IWOP, as envisioned, will also complement the District’s Urban Water Management Plan requirement regarding preparation of a Water Shortage Contingency Plan. Staff previously hosted two workshops with the Purveyors (August 24th and September 23rd) and is currently planning for a final workshop in October.

3. Letter dated August 19, 2020 – Donation of 3802 Avenida Simi, Simi Valley, CA Action: It is recommended that the Board review the request by CEDC and provide further direction to staff on how to proceed. Cabrillo Economic Development Corporation (CEDC), an affordable housing developer, recently sent the District a letter regarding the City of Simi Valley’s intention to donate certain property to CEDC. CEDC states that the donation of the property is necessary to support affordable housing goals within the City. The property in question was previously owned by a redevelopment agency. Redevelopment agency dissolution statues provide that if the City disposes of the property, the affected taxing agencies – including Calleguas – would be entitled to net proceeds of the sale proportional to their shares of the base property tax revenues. For


the District, this amount is estimated to be $9,132 (based on a $1.2M appraisal for the property). CEDC requests that the District waive any compensation from donation of this property.

4. Water Supply Update* I. ENGINEERING AND CONSTRUCTION J. WATER POLICY AND STRATEGY K. DISTRICT COUNSEL L. BOARD OF DIRECTORS

1. Oral report on meetings attended by Board members Pursuant to Government Code Section 53232.3(d), Board members will provide oral reports on meetings attended at the expense of the District.

2. Discussion regarding upcoming meetings to be attended by Board members* The table of upcoming meetings is provided as a packet insert.

3. Metropolitan update Director Blois will provide an update on the most recent Metropolitan Board and committee meetings.

Page 1 of 8 Calleguas MWD Minutes September 16, 2020

CALLEGUAS MUNICIPAL WATER DISTRICT BOARD OF DIRECTORS MEETING

September 16, 2020

MINUTES

The meeting of the Board of Directors of Calleguas Municipal Water District was held telephonically and via videoconference in accordance with Executive Orders N‐25‐20, N‐29‐20, and N‐33‐20 of the State of California on September 16, 2020.

The meeting was called to order by Thomas L. Slosson, President of the Board, at 5:00 p.m.

A. CALL TO ORDER, PLEDGE OF ALLEGIANCE, AND ROLL CALL

Directors Present via Videoconference:

Thomas L. Slosson, President Andres Santamaria, Vice President Scott Quady, Treasurer Andy Waters, Secretary Steve Blois, Director

Staff Present at District Headquarters and Participating via Videoconference:

Staff Present via Videoconference:

Anthony Goff, General Manager Dan Drugan, Manager of Resources Rob Peters, Manager of Operations and Maintenance Kristine McCaffrey, Manager of Engineering

Henry Graumlich, Associate General Manager Dan Smith, Manager of Administrative Services Kara Wade, Clerk of the Board Bryan Bondy, Contract Groundwater Manager (Item E‐2 Only)

Legal Counsel Present via Videoconference:

Robert Cohen, Cohen & Burge, LLP, District Counsel

B. MINUTES

On a motion by Director Quady, seconded by Director Waters, the Board of Directorsvoted 5‐0 to approve the September 2, 2020 minutes.

AYES: Directors Blois, Waters, Quady, Santamaria, SlossonNOES: None

C. WRITTEN COMMUNICATION

None

B-MINUTES


D. PUBLIC FORUM/ORAL COMMUNICATION

None E. GENERAL MANAGER

1. General Manager’s Report The General Manager said that he will update the Board at each Board Meeting on his current activities, due to COVID‐19 and its impact on the ability to meet on a regular basis.

On September 3, the General Manager attended a Public Policy Institute of California event, Making the Most of Water for the Environment, which focused on a new approach for managing environmental water in California, specifically the use of functional flows rather than static minimum flows.

On September 3, the General Manager attended a virtual Association of Water Agencies of Ventura County (AWA) Board Meeting. Among the issues discussed was the AWA budget shortfall resulting from a lack of in‐person meetings. Staff is working with the AWA Managing Director on ways to innovate their programming and enhance communication. Calleguas will also join United Water Conservation District and Casitas Municipal Water District in advancing AWA funds budgeted for upcoming programs.

On September 9, the General Manager hosted a virtual All‐Employee Meeting where staff: (1) heard a detailed and informative presentation from the Manager of Resources; (2) learned about the District’s upcoming mixing zone study from the Regulatory Compliance Supervisor; (3) received a project update from the Manager of Engineering; and (4) acknowledged the anniversary of a 20‐year employee.

On September 11, the General Manager attended the Las Virgenes Municipal Water District/Triunfo Water and Sanitation District’s Joint Powers Authority (JPA) virtual Grand Opening ceremony for the Las Virgenes/Triunfo JPA Pure Water Project Demonstration Plant. The event was innovative and well‐organized, and included presentations by General Manager David Pedersen, State Senator Henry Stern, and Representative Julia Brownley. A recording of the event can be viewed here: https://youtu.be/WzBp_‐yJkh8.

On September 11, the General Manager attended the Metropolitan Water District of Southern California (Metropolitan) General Managers’ Working Group Meeting, facilitated by the Calleguas Associate General Manager. Discussions included agency views on Metropolitan’s Integrated Water Resources Plan and on upcoming rate issues. The meeting also included a presentation by Eastern Municipal Water District on the collaborative Santa Ana River Conservation and Conjunctive Use


Project. This project brings together partners both within and outside of Metropolitan’s service area for the conjunctive use of surplus supplies.

On September 11, the General Manager signed a letter in support of the recommendation by Metropolitan staff concerning rates. The letter was a coordinated effort among several member agency managers and acknowledged an approach that will control costs, maintain Metropolitan’s financial stability, and, most importantly, avoid excessive future rate increases and associated impacts on member agencies and the economic recovery. Avoidance of excessive future rate increases is of particular concern to Calleguas member purveyors and a stated goal of Calleguas’ Strategic Plan.

On September 15, the General Manager attended the Las Virgenes MWD Board meeting to express support for the award of a contract for construction of their portion of the Calleguas/Las Virgenes interconnection project.

2. Update on Las Posas Aquifer Storage and Recovery Project

The Contract Groundwater Manager provided an update on Las Posas Aquifer Storage and Recovery Project operations and water level monitoring results. No action was taken.

Director Slosson said that Items G, H‐1, I‐1, I‐2, and I‐3 on the agenda would be heard at this time. G. OPERATIONS AND MAINTENANCE

None H. RESOURCES AND PUBLIC AFFAIRS

1. Discussion regarding a Funding Agreement between Calleguas Municipal Water District and the Oxnard Housing Authority for Leak Detection Sensor Installation at the Oxnard Housing Authority Colonia Village Property The Oxnard Housing Authority (OHA) wishes to install a toilet leak detection system at the Colonia Village, a 170‐unit property located within a State‐designated Disadvantaged Community that provides housing to over 300 Oxnard residents. The residents of Colonia Village do not pay for the water used inside their units and, as a result, leaking toilets often go unreported to OHA maintenance staff. The toilet leak detection system consists of sensors installed on the water supply line to each toilet along with an accompanying mesh network for signal transmission. The sensors measure both flushes and leak events and transmit the data to a database that presents it to OHA maintenance staff as weekly reports, real‐time dashboard data, and immediate notifications. The same leak detection system was installed at another OHA property, Palm Vista Apartments, in 2019 and resulted in monthly water savings of at


least 15% on average. That project was funded by Metropolitan’s Member Agency Administered Program. OHA requested funding assistance for the Colonia Village Toilet Sensor Project. Staff applied for and received approval for funding reimbursement through Metropolitan’s Member Agency Administered Program in the amount of $29,590.59 for system hardware and the first year of monitoring. However, OHA has requested that Calleguas pay the upfront costs of the project due to OHA budgetary constraints. The Funding Agreement stipulates that Calleguas would pay for project installation and the first year of monitoring and provides indemnification for any liability associated with project implementation. Calleguas would be reimbursed the entire $29,590.59 by Metropolitan.

On a motion by Director Blois, seconded by Director Quady, the Board of Directors voted 5‐0 to authorize the General Manager to sign the agreement. AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

I. ENGINEERING AND CONSTRUCTION The Manager of Engineering updated the Board on the Proposition 1 Integrated Water Resources Plan Implementation Grant. In May, the Department of Water Resources (DWR) issued draft funding recommendations indicating that the Watersheds Coalition of Ventura County (WCVC) would receive $11.8 million of the $12.8 million requested. The Greater Los Angeles County (GLAC) Region was not satisfied with the amount of grant funding in the draft funding recommendations. DWR considered reducing the amount granted to WCVC and the Upper Santa Clara Region to award more funds to GLAC. In conjunction with other representatives of WCVC and the Upper Santa Clara Region, the Manager of Engineering attended a meeting with DWR to discuss the potential change in funding. As of September 16, DWR informed the Manager of Engineering that the draft funding recommendations would be retained and the final funding recommendation would be announced soon. No action was taken.

1. Discussion regarding the Regional Brine Management Study

The Manager of Engineering presented the results of the recently completed Regional Brine Management Study performed for the Las Virgenes/Triunfo Joint Powers Authority, Camrosa Water District, City of Thousand Oaks, and Calleguas. No action was taken.


2. Discussion regarding Resolution No. 2003, award of the contract for the Oxnard Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements, Project No. 442

A RESOLUTION OF THE BOARD OF DIRECTORS OF CALLEGUAS MUNICIPAL WATER DISTRICT

AWARDING THE CONTRACT FOR THE CONSTRUCTION OF OXNARD SANTA ROSA FEEDER, LAS POSAS FEEDER, AND MISCELLANEOUS VALVE IMPROVEMENTS

The Manager of Engineering said that, on September 3, the District received three bids for the Oxnard Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements (Project No. 442), ranging from $1,227,400 to $1,640,905. The low bid was 14 percent above the Engineer’s estimate of $1,077,710. The Design Engineer and staff reviewed the bids, and both recommended awarding the project to the lowest responsive bidder, Lash Construction, Inc., for a contract amount of $1,227,400. Lash Construction, Inc., meets the experience requirements to perform the work and has previously performed a number of projects for Calleguas, including the SMP Control Tank and the Calleguas Conduit Flow Control Facilities. They are also currently the contractor for As‐Needed Pipeline Services. On a motion by Director Santamaria, seconded by Director Quady, the Board of Directors voted 5‐0 to adopt Resolution No. 2003. Resolution No. 2003 is attached and made part of these minutes. AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

3. Discussion regarding approval of a capital project budget allocation in the amount of $480,000 for Fairview Well Rehabilitation (Project No. 589) The Manager of Engineering said that, based on an evaluation performed for the Water Supply Alternatives Study, rehabilitation of the Fairview Well was determined to be a cost‐effective way to enable delivery of water to Ventura County Waterworks District No. 1 during imported water outages. The project has two major components:

Redevelopment of the well

System upgrades (new well pump and motor, new motor control center, programmable logic controller, provisions for backup generation, replacement of piping and associated appurtenances, and addition of a disinfection system)

Previously, the Board authorized a capital project budget allocation for an initial video survey, preparation of Contract Documents for well redevelopment, and preparation of a Preliminary Design Report for system upgrades. These first two tasks are complete and well rehabilitation activities can now proceed with the allocation of additional capital project budget. Because the District bids an as‐needed services contract for well maintenance services (currently held by Layne Christensen, Inc.), the work does not need to be separately bid. This reduces cost by enabling the development of simpler Contract Documents and avoiding the time and costs associated with a


separate bidding and award process. More detail was provided in the Capital Project Information and Evaluation Sheets. Director Waters expressed concerns over the estimated cost of the redevelopment. Staff agreed to revisit the costs. No action was taken.

Director Slosson said that Items F‐1, F‐2 F‐3 and F‐4 on the agenda would be heard at this time.


1. August 2020 Water Use and Sales, July 2020 Power Generation, and August 2020 Investment Summary Reports The Manager of Administrative Services presented the subject reports. No action was taken.

2. Disbursements for the District’s monthly activities for August 2020 Director Quady presented the disbursement report. The Board asked questions, which the managers answered. On a motion by Director Quady, seconded by Director Waters, the Board of Directors voted 5‐0 to approve the outstanding bills for payment. AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

3. Second Quarter 2020 Capital Project Report The Manager of Administrative Services said that this report provides a snapshot of the financial activity that has occurred on the District’s capital projects, the overall amount spent to date on each project, the phase each project has been budgeted through, and the estimated date the current phase will be completed. During the current quarter five projects have been completed. The completed projects had a combined cost of approximately $1.96 million and all were completed within budget. No action was taken.

4. Quarterly Consultant Report Second Quarter of 2020

The Manager of Administrative Services presented the report. No action was taken.


J. WATER POLICY AND STRATEGY

The Associate General Manager provided a brief update regarding meetings among Metropolitan member agency managers relating to the Metropolitan’s Integrated Water Resources Plan and the fiscal impacts of the pandemic.

K. DISTRICT COUNSEL District Counsel said that, on September 17, 2020, Phase 1 of the Las Posas Adjudication trial will be decided by Judge Anderle based upon a stipulation agreed to by all parties.

L. BOARD OF DIRECTORS

1. Oral reports on meetings attended by Board members Board members provided oral reports on meetings attended at the expense of the District, pursuant to Government Code Section 53232.3(d). All expenses would be filed at the end of the month, accompanied by receipts.

2. Discussion regarding upcoming meetings to be attended by Board members

The Board discussed meetings they planned to attend.

3. Metropolitan update

Director Blois provided an update on the Metropolitan committee and Board meetings held on September 14 and 15, 2020. Director Blois reported that Director Adán Ortega (City of Fullerton) announced his candidacy for Metropolitan Board Chair opposing the current Board Chair, Director Gloria Gray (West Basin Municipal Water District). The Board will hold its chair election in October. The recruitment process for a new General Manager continues. The Metropolitan Board also reviewed the fiscal impacts of the pandemic. The Board voted to retain the current rates while investigating additional cost containment measures for a mid‐cycle budget review. The Metropolitan Board also requested a mid‐cycle budget review of new revenue generation options including a groundwater replenishment program. The Board enacted a moratorium on non‐emergency proposals for items not included in the budget for the remaining part of the fiscal year.

M. CLOSED SESSION

None

N. OTHER BUSINESS

None


O. FUTURE AGENDA ITEMS

None

P. ADJOURNMENT

Director Slosson declared the meeting adjourned at 7:20 p.m. Respectfully submitted, Andy Waters, Board Secretary

THOMAS L. SLOSSON, PRESIDENT DIVISION 1

ANDY WATERS, SECRETARY DIVISION 3

STEVE BLOIS, DIRECTOR DIVISION 5

ANDRES SANTAMARIA, VICE PRESIDENT DIVISION 4

SCOTT H. QUADY, TREASURER DIVISION 2

ANTHONY GOFF GENERAL MANAGER

web site: www.calleguas.com

2100 OLSEN ROAD • THOUSAND OAKS, CALIFORNIA 91360-6800 805/526-9323 • FAX: 805/522-5730

To: Board of Directors From: Anthony Goff, General Manager Date: October 2, 2020 Subject: Monthly Status Report on District Activities

Engineering

Construction

1. Oxnard‐Santa Rosa Feeder, Las Posas Feeder, and Miscellaneous Valve Improvements(442) – The Board awarded the contract to the lowest responsive and responsible bidder,Lash Construction, Inc. and the contracts are being executed. (CIP Priority: Medium)

2. Wellfield Emergency Generators (494) – The State Water Resources Control Boardapproved the Stormwater Pollution Prevention Plan (SWPPP) Notice of Termination.Stronghold Engineering, Inc. completed all work and staff issued the Statement ofAcceptance. (CIP Priority: High)

3. North Pleasant Valley Desalter Salinity Management Pipeline (SMP) Discharge Station(574) – A pre‐construction meeting was held with Blois Construction, Inc. (CIP Priority:Medium)

4. Lake Sherwood Pump Station Rehabilitation (591) – The Board awarded the contract tothe lowest responsive and responsible bidder, Mehta Mechanical Company, Inc., dbaMMC, Inc., and the contracts have been executed. (CIP Priority: High)

Design

5. LVMWD‐CMWD Interconnection (450) – Hamner Jewell & Associates continues tocoordinate with the private property owner for the easements necessary to constructthe relocated turnout in an effort to reach a negotiated agreement. Staff continues tonegotiate with Southern California Edison (SCE) on the Consent to EncroachmentAgreement regarding requirements for encroachment within the vicinity of existing SCEtransmission facilities at the pump station site. Staff returned comments to Phoenix CivilEngineering (Phoenix) on revised pipeline plan and profile and detail drawings to be

E-2 GENERAL MANAGER

2

included in forthcoming encroachment permit applications. Phoenix submitted a revised SWPPP, which is under review by staff. Staff continues to coordinate with Las Virgenes Municipal Water District staff regarding schedule and design requirements for the pressure regulating station. Staff completed an Addendum to the Final Environmental Impact Report to address minor design modifications made to several project components during final engineering and to comply with local jurisdiction permit requirements. The Department of Water Resources (DWR) announced the final funding recommendations for Round 1 of the Proposition 1 Integrated Regional Water Management Plan Implementation Grant program, which includes $3.5 million in funding for this project. This project was also featured in DWR’s press release announcing the final funding recommendations. (CIP Priority: High)

6. Conejo Pump Station Rehabilitation (480) – Kennedy Jenks (KJ) submitted the Conejo

Pump Station Upgrades and Facilities Improvements (Crew Building and Networking Center) Draft Technical Memoranda, which are under review by staff. (CIP Priority: High)

7. PLC Replacement Project (489) – Staff are reviewing the Binary Logic Diagrams and PLC

Program. (No change.) (CIP Priority: Medium)

8. Monitoring Wells (527) – The District’s groundwater consultant is investigating the feasibility of using existing wells owned by Ventura County Waterworks District (VCWWD) No. 1 for monitoring purposes. (No change.) (CIP Priority: Medium)

9. SMP, Phase 3 (536) – A videoconference meeting was held with representatives from Camarillo and the design team to review the City’s comments on the Upland Rd. bridge structural analysis. The final analysis prepared by the structural consultant was submitted to the City. (CIP Priority: Low)

10. Calleguas‐Ventura Interconnection (562) – United Water Conservation District is

reviewing the multi‐party agreement. (CIP Priority: High) 11. Simi Valley Reservoir (569) – Staff continues to work with Rincon Consultants to perform

additional work related to the environmentally sensitive issue. Appraisals for two potential sites were completed. (CIP Priority: High)

12. Oxnard‐Santa Rosa Feeder and Santa Rosa Hydro Improvements (582) – Perliter &

Ingalsbe (P&I) continues to prepare 90 percent plans and specifications. Staff continues to review the preliminary assessment of control system and SCADA needs. Staff completed the review of the draft Biological Resources Assessment and Notice of Intent to Enroll and Comply with Water Quality Order No. 2004‐004 DWQ for permitting for the Oxnard‐Santa Rosa Feeder pressure relief valve installation, located adjacent to Calleguas Creek at Upland Road. (CIP Priority: Medium)

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13. Lake Bard Pump Station (587) – KJ submitted the final draft Preliminary Design Report, which is under review by staff. (CIP Priority: High)

14. Fairview Well Rehabilitation (589) – Layne Christensen, the District’s well services maintenance contractor, prepared a cost estimate for performing the well redevelopment work. Staff continues to review the costs and the work involved with Layne Christensen and the Contract Groundwater Manager. (CIP Priority: High)

15. Lindero Pump Station No. 2 (TOD) Rehabilitation (590) – P&I delivered the 90 percent plans and specifications, which are under review by staff. (CIP Priority: High)

16. Lindero Pump Station Rehabilitation (592) – Staff returned comments on a technical

memorandum providing a hydraulic evaluation of the pump station. Staff and KJ met via videoconference to discuss requirements for the standby diesel generator. Staff reviewed the standby power technical memorandum. (CIP Priority: High)

17. 42‐inch LBWFP Influent Flowmeter Replacement (595) – Phoenix submitted final pipe modification details, which are under review by staff. (CIP Priority: Not reviewed)

18. CCNB Broken Back Rehabilitation, Phase 4 (598) – This is a new project on this report. Phoenix is designing the cast‐in‐place concrete vaults for the encasement‐locating instrument testing /confined space entry and rescue training facility. (CIP Priority: High)

Miscellaneous 19. Training – One of the Senior Project Managers presented to Engineering staff on well

development and one on technologies for locating concrete encasements. The Manager of Engineering and Project Managers attended Part 2 of a training on pipe assessment techniques, specifically tailored to Calleguas’ system.

20. Water Supply Alternatives Study – KJ continues to work on numerous projects for Phase 2.2. The analyses for New Bedrock Wells in the Tierra Rejada Groundwater Basin, Simi Valley Desalter + Replenishment with Recycled Water + Additional Pumping, Simi Valley Desalter + Replenishment with Stormwater + Additional Pumping, and Simi Valley Desalter + Replenishment with Recycled Water Enhanced with Stormwater + Additional Pumping were finalized.

21. Metropolitan Engineering Managers Meeting – The Manager of Engineering attended the annual Engineering Managers meeting via videoconference. Topics covered included projects planned and underway at Eastern Municipal Water District and earthquake resistant pipe that both Metropolitan Water District of Southern California (Metropolitan) and Los Angeles Department of Water and Power are utilizing.

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22. Crestview Well No. 8 Agreement – Crestview Mutual Water Company is designing Well No. 8. (No change.)

23. Study of Seismic Impacts to the Santa Susana Tunnel – Brierley Associates submitted the

draft report, which is under review by staff.

24. Isolation Upstream of the Santa Susana Tunnel – A videoconference meeting with MNS Engineers was conducted to discuss several alternatives for a new isolation gate. MNS continues to develop the concept to support further discussions with Metropolitan.

Operations and Maintenance

25. Camrosa Water District’s (Camrosa) Round Mountain Water Treatment Plant is currently in service and discharging brine into the SMP. Port Hueneme Water Agency’s (PHWA) water treatment plant is also in service and discharging brine to the SMP, downstream of the pressure regulating valves.

26. Operations and Maintenance staff provided design review to the Engineering Department on various projects including:

Lake Sherwood Pump Station Rehabilitation

TOD Pump Station Rehabilitation

LVMWD‐CMWD Interconnection

Lindero Pump Station Rehabilitation

Conejo Pump Station Rehabilitation 27. Control Systems staff performed quarterly tasks for the Las Posas Basin Wellfield

monitoring program. This included site visits to gather and document well and aquifer data for the District’s Contract Groundwater Manager. This information is used to provide trends and historical data for future management strategies. Staff assisted Distribution crews in finalizing the installation of two new anti‐cavitation injection valves at Well Nos. 3 and 17. Lastly, the Control Systems Supervisor and Control System Specialist responded to Networking Center alarms on Sunday, September 6 to address overheating conditions. The HVAC system had failed and the outside temperature was approximately 109 degrees. They quickly gathered fans and began to reroute air from inside the connecting pump station. This stabilized the temperature and prevented the SCADA system from failing until a contractor arrived to repair the issue.

28. Control Systems staff performed preventative maintenance and routine inspection on:

Springville Hydroelectric Generator

Conejo Pump Station

Fairview Pump Station

Grandsen Pump Station

Lindero Pump Station

Lake Sherwood Pump Station

5

Pressure Regulating Station No. 8

Lake Bard Water Filtration Plant (LBWFP)

Conejo Standby Power Station

PHWA Discharge Station

Camrosa Turnouts

California‐American Turnouts

City of Camarillo Turnouts

City of Simi Valley Turnouts

Golden State Water Turnouts

VCWWD Turnouts

Well Nos. 3, 5, and 17

Wellfield No. 2 Monitoring Wells

Wellfield Ammonia and Chlorine Systems 29. Distribution System staff inspected and took field measurements of the Golden State

Water Fitzgerald Turnout in response to Golden State Water’s request to downsize the existing site from 7,000 gpm to 3,000 gpm. Staff continued to perform work throughout the Wellfield including replacing a pressure regulating valve and back‐flow piping at the Grimes Canyon Reservoir.

30. Distribution System staff performed preventative maintenance and routine inspection

on:

East Portal Hydroelectric Generator

Santa Rosa Hydroelectric Generator


Conejo Pump Station

Fairview Pump Station


Lake Sherwood Pump Station

Lindero No. 2 (TOD) Pump Station

Pressure Regulating Station Nos. 3,4, 6, 6A, 7, 8 and 9

SMP Pressure Sustaining Station

Mesa Relief Station

Grimes Canyon Reservoir

Westlake Reservoir

SMP Control Tank

Thousand Oaks Reservoir

LBWFP

Camrosa Discharge Station

California‐American Turnouts

Camrosa Turnouts

City of Simi Valley Turnouts

Golden State Water Turnouts

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VCWWD Turnouts

Well Nos. 3,4, 8 and 17

Wellfield Ammonia and Chlorine Systems 31. System Maintenance staff assisted the Engineering Department with utility location and

isolation valve testing on Las Posas Feeder No. 3. To prepare for an upcoming road widening project on Highway 118 from Tierra Rejada Road to Montair Drive, they investigated the operability of existing valves and identified potential future relocation sites for appurtenances. Crews also supported the Control Systems group by installing a new water line at Grandsen Pump Station.

32. System Maintenance staff performed preventative maintenance and routine inspection on:

District Headquarters

Santa Rosa Hydroelectric Generator


Lake Bard

Calleguas Conduit North Branch No. 2 and 6

Las Posas Feeder No. 1

Lindero Feeder No. 1

Moorpark Feeder No. 2

Grimes Canyon Pipeline No. 2

Tierra Rejada Feeder


Lindero No. 2 (TOD) Pump Station

Pressure Regulating Station Nos. 5, 6 and 6A

Newbury Park Reservoir

SMP Control Tank

Springville Reservoir

Thousand Oaks Reservoir

Westlake Reservoir

Camrosa Turnouts

VCWWD Turnouts

Wellfield Ammonia and Chlorine Systems

Well Nos. 1‐18 33. Water quality met all SWRCB Division of Drinking Water standards for the month of

September.

34. Groundwater storage totals through the end of August include 1 acre‐foot (AF) of well production and 0 AF of well injection.

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Groundwater storage totals through August are as follows:

East Las Posas Wellfield Injection 20,718 acre‐feet East Las Posas Wellfield Allocation 0.00 acre‐feet East Las Posas In Lieu 6,348 acre‐feet West Las Posas In Lieu 25,192 acre‐feet Conejo Creek Project 23,453 acre‐feet United Storage 10,482 acre‐feet Oxnard In Lieu 18,060 acre‐feet

35. The Conejo, East Portal, Grandsen, Santa Rosa, and Springville Hydroelectric Generators are currently available for operation and on‐line as flow conditions permit.

36. The District measured 0.00 inches of rainfall from September 1 to September 30 at the

Lake Bard site. Measurable rainfall for the current water year, beginning October 1, remains at 15.35 inches.

Emergency Response 37. On September 7, the Emergency Response Coordinator participated in Ventura County’s

Operational Area Coordination Call as a water infrastructure representative in preparation for a Public Safety Power Shutoff (PSPS) event. The virtual coordination meeting included informational updates related to the anticipated PSPS from the National Weather Service, SCE, and local public safety and law enforcement agencies.

38. On September 14, the Emergency Response Coordinator hosted virtual meetings with the Emergency Subcommittee of the Association of Water Agencies of Ventura County, focusing on shared concerns regarding updates to Ventura County’s Emergency Operations Plan and the ongoing response to the COVID‐19 pandemic.

39. On September 18, the Emergency Response Coordinator coordinated fire extinguisher safety training for District staff. All Pro Fire conducted virtual training for all District employees and provided a hands‐on exercise for newer employees in compliance with the District’s Pandemic Response Plan.

40. The Emergency Response Coordinator continues to monitor all national, state, and local pandemic responses, recommendations, and guidelines. Using this information, he works closely with District staff to adjust and incorporate the current guidelines into the District’s COVID‐19 Exposure Control and Prevention Plan.

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Safety 41. The Safety Officer participated in the Ventura County Certified Unified Program Agency

(CUPA) inspection of District Headquarters. This annual inspection focused on:

Hazardous Materials Business Plan

Hazardous Waste

Hazardous Waste Treatment

Aboveground Petroleum Storage

After successfully reviewing the buildings, manifests, Spill Prevention Control and Countermeasure Plan, inspection and training records, no violations were issued.

42. The Safety Officer provided the following training sessions: Respirator Protection and Air Monitoring (O&M)

Hazardous Waste and Hazardous Waste Treatment (O&M Distribution)

New Treatment Plant Entry Procedures (Engineering) 43. The Safety Officer completed the following tasks:

Attended training for DOT/DTSC Hazardous Waste Generator Requirements.

Completed the review and update of the Hazard Communication Plan.

Participated in an OSHA settlement conference regarding the Valley Fever case.

Completed fire suppression system inspection.

Completed monthly inspections of all the self‐contained breathing apparatus devices at the LBWFP and Wellfield.

Resources

Development & Planning

44. Imported Water Outage Protocol – On September 23, staff hosted a second workshop with the purveyors for the development of an Imported Water Outage Protocol (IWOP). During the workshop, staff provided a brief overview of new Water Shortage Contingency Plan requirements for the 2020 Urban Water Management Plan (UWMP), allocation methodologies currently under consideration, and draft outreach materials for potentially discolored water supplies.

45. 2020 Urban Water Management Plan – Staff attended a virtual workshop hosted by DWR on the 2020 Urban Water Management Plan Draft Guidebook. Two components within the plan that have significant changes are Water Shortage Contingency Planning and Reduced Reliance on the Delta Reporting. Previously submitted and approved 2015 UWMPs will now require an addendum that includes specific calculations for projects and programs that demonstrate reduced reliance on the Delta since 2010. It is expected

9

that DWR will soon finalize the Guidebook, which will enable staff to move forward with data requests to the purveyors.

46. Annexation No. 104 – Rio Urbana – Staff continues to wait for a map and legal description to be provided by the applicant for the proposed annexation.

47. Annexation No. 105 – South Hidden Valley – Staff continues to wait for further clarification from VCWWD No. 38 regarding the direction of the annexation application to the Local Area Formation Commission (LAFCo). VCWWD No. 38 indicated that they would be the lead agency on the application to LAFCo, provided that County Planning determines that the annexation is consistent with the General Plan.

48. Potential Annexation: 5536 Cypress Rd. & 5482 Cypress Rd., City of Oxnard – Staff received a request from an affordable housing developer for more information regarding annexation to the District. These parcels are located in a “window” within the District’s service area in south Oxnard. The properties are currently served by Cypress Mutual Water Company. An initial information letter package regarding the annexation process will be sent to the requestor.

49. Water Service Inquiry: Mountains Recreation and Conservation Authority – Staff received an inquiry from the Mountains Recreation and Conservation Authority (MRCA) regarding a staff residence at the Upper Las Virgenes Canyon Open Space Preserve (formerly Ahmanson Ranch). The staff residence is currently served by a well but MRCA wishes to obtain municipal water service to the site, due to reliability and water quality concerns. Preliminary investigations determined there is no Calleguas or member purveyor infrastructure near the site, which is located within a large expanse of open space. The nearest infrastructure is within the Las Virgenes MWD service area, immediately adjacent to the south of the site.

Public Affairs & Water Use Efficiency

50. State Update and Legislation – The Legislature concluded the 2019‐2020 session on

August 31. The Governor had until September 30 to sign or veto bills passed by the Legislature.

AB 685 (Reyes): Occupational Safety: COVID‐19 exposure: notification – This bill requires employers to provide written notice and instructions to employees who may have been exposed to COVID‐19 at their worksite and enhances Cal OSHA’s ability to enforce health and safety standards to prevent workplace exposure to COVID‐19. The bill was approved by the Governor and signed into law on September 17.

AB 2560 (Quirk): Water quality: notification and response levels: procedures – AB 2560 seeks to address the issue of stakeholder engagement in developing

10

notification levels or response levels for contaminants of emerging concern. This bill would require the SWRCB to post on its website and distribute through e‐mail that it has initiated the development of a notification level or response level for a potential water contaminant. The Association of California Water Agencies and Metropolitan are supporters of the bill. The bill was approved by the Governor and signed into law on September 30.

SB 1044 (Allen) Firefighting equipment and foam PFAS chemicals – This bill would phase out PFAS chemical additives in class B firefighting foam by 2022. An exception would remain for oil refineries until 2028. The bill was approved by the Governor and signed into law on September 29.

51. On September 2, the Principal Resource Specialist attended Metropolitan’s Conservation

Program Advisory Committee (PAC). The PAC consists of member agencies and Metropolitan staff who meet quarterly to discuss current and potential future conservation programs and to make recommendations to Metropolitan management regarding these programs.

52. On September 8, the Principal Resource Specialist attended the Alliance for Water Efficiency (AWE) Education and Outreach Committee Meeting via webinar. Discussion included proposed changes to federal showerhead and clothes washer regulations, upcoming trainings and webinars, and newly released AWE research reports.

53. On September 12, the District hosted a hands‐on drip irrigation workshop led by the UC Master Gardeners of Ventura County. Attendees worked in small, socially distanced groups with the Master Gardeners to assemble and install drip irrigation systems. Classes will be held at the District on the second Saturday of the month through the fall; the next class is scheduled for October 10. Reservations can be placed online at: http://ucanr.edu/sites/VCMG/.

54. On September 17, the District hosted a virtual Firescaping Workshop. Douglas Kent, a

landscaper and specialist in ecological land management, provided a presentation that covered the essential attributes of a fire protected property. Approximately 96 participants attended the webinar.

55. On September 22, the Manager of Resources met with Simi Valley staff to film the upgraded landscaping at the intersection of Madera Road and Los Angeles Avenue in the City of Simi Valley, also known as the City’s Welcome Corner. The video will highlight the landscape transformation of the Welcome Corner and the Turf Replacement Rebate Program that the City participated in.

56. In September 2020, there are 25 applications in good standing under the Turf

Replacement Program for a total reserved amount of $79,958 in Metropolitan funding. Due to the rebate processing time, no rebates have been paid yet for FY 20‐21. For FY 20‐

11

21, under the Device Program to date there are 211 applications in good standing (i.e., rebate applications that have not been denied or expired due to inactivity) totaling $23,102 in reserved Metropolitan funding. An additional 49 device rebates have been paid, totaling $4,078 in Metropolitan funding.

Miscellaneous

57. Future Supply Actions (FSA) Program Administration – Staff continues to coordinate with the City of Thousand Oaks to finalize the Los Robles Golf Course Groundwater Utilization Pilot Study Final Report, including a final FSA invoice, for submittal to Metropolitan. Staff is also coordinating with VCWWD No. 1 to process the first invoice for the Arroyo Las Posas Stormwater Diversion Feasibility Study and Percolation Test.

Groundwater Resources

58. Aquifer Storage and Recovery (ASR)

2nd quarter data were reviewed and data packages were sent to the participating well owners.

Groundwater Modeling (Project No. 528) – No activity in September.

59. Las Posas Valley Basin Users Group (LPUG) – LPUG did not meet in September. 60. Fox Canyon Groundwater Management Agency

FCGMA Board of Directors – The FCGMA Board of Directors met on September 11 and 23. On September 11, the FCGMA Board decided to take the necessary steps to suspend over‐pumping surcharges for the Oxnard and Pleasant Valley Basin well operators during the first year of the new pumping allocation system, which begins on October 1, 2020. On September 23, the FCGMA Board received an update from the Oxnard/Pleasant Valley Basin stakeholder committee. The committee made a recommendation to adopt a resolution that would establish a policy of managing all basins within FCGMA’s jurisdiction collectively. The committee also recommended including a requirement for West Las Posas Basin pumpers to repay Oxnard Plain Basin pumpers for groundwater that flows from the Oxnard Basin into the West Las Posas Basin. No action was taken. The FCGMA Board also directed staff to take the necessary steps to increase groundwater extraction fees to cover ongoing and expected legal expenses.

Water Policy and Strategy

61. Metropolitan Water District — During the month of September, the Metropolitan Board

of Directors addressed the following areas of interest to the District.

12

Pandemic Economic Impact: When Metropolitan set its biennial rates in April 2020

for calendar years 2021 and 2022, the Metropolitan Board requested that the

economic impacts of the pandemic be revisited in September. The Board reviewed a

staff analysis of cost containment measures against overall reduced sales and

revenues. Given the continued uncertainty, the Metropolitan Board decided to

retain the existing rates to provide a hedge against continued depressed sales,

smooth future rate increases, and maintain its credit rating. The Board also

requested a mid‐cycle budget review to report back on water demands, sales and

expenditures, and additional cost containment measures. The Board also requested

the review consider new revenue generation options, including a groundwater

replenishment program, and enacted a moratorium on non‐emergency unbudgeted

proposals for the remaining part of the fiscal year for those expenses not anticipated

in the budget.

Board Chair Election: The Metropolitan Board will elect a board chair in October.

Existing chair, Gloria Gray (West Basin Municipal Water District), has announced her

intent to run for a second two‐year term. Director Adan Ortega (City of Fullerton)

announced his candidacy for the Board chair.

General Manager Recruitment: The Metropolitan directors heard an update from

The Hawkins Company, the consultant retained to facilitate the recruitment process.

The consultant is working to develop an outreach plan, updated job description, and

brochure outlining the desired qualities for the future general manager to be

approved by the Board. The consultant will also be contacting interested

stakeholders to inform their process.

63. Integrated Water Resources Plan — The Metropolitan Board, Metropolitan staff, and member agency managers and technical staff continue to jointly develop Metropolitan’s Integrated Water Resources Plan (IRP). The scenario planning framework was further defined in a series of meetings with member agency managers and the Board IRP committee. The current framework iteration defines four future scenarios based on combinations of variations of imported water stability mapped against higher or lower demands on Metropolitan. For example, higher future demands on Metropolitan combined with less imported water stability would suggest a different approach than stable imported water stability with lower demands on Metropolitan. The next step will be to quantify how drivers of change might inform each of these scenarios. Each scenario will include a resource mix that would specifically address the scenario’s situation. By comparing the resource mix across the scenarios, the Board will be able to identify common elements for multiple scenarios as well as unique resource elements that might need to be implemented if the future tends toward that specific scenario. The resulting IRP will provide an adaptive management strategy to make prudent investments for common scenarios while monitoring conditions if there is a need to pivot to a unique emerging future.

13

64. Los Angeles River Minimum Flows Study — The Associate General Manager has been

participating as a stakeholder in a SWRCB study of minimum flows necessary to protect beneficial uses in the Los Angeles River. The SWRCB will be using the study as a model for other southern California watersheds in evaluating the cumulative effect of potential flow reductions so results of the Los Angeles River Study will have implications for the Calleguas Creek watershed. The Los Angeles River Study was initiated to help inform petitions from the cities of Glendale and Burbank to the SWRCB for recycled water development. Water Code Section 1211 requires the SWRCB to assess impacts on instream flow. For imported water dominated watersheds like the Los Angeles River and Calleguas Creek watershed, assessing management of instream beneficial uses involves complex tradeoffs between water quality, water supply reliability, conflicting regulatory frameworks, and impacts to watersheds of origin for imported water supplies. At a stakeholder working group meeting held on September 28, the Associated General Manager advocated for integrated approaches that considered better alignment with the State’s water resiliency portfolio principles, the recent recommendations on functional flows vs. minimum flows from the Public Policy Institute of California, and the recent Los Angeles Superior Court decision requiring the SWRCB to evaluate whether discharge of wastewater is “wasteful” or “unreasonable” to the extent it might be used to augment water supply reliability.

Administrative Services Finance

65. Staff is working with the District’s auditors to perform the initial fieldwork. Staff has provided the auditors with their initial requests and interviews with District staff have been completed. Since the District is closed to the public due to COVID‐19, all audit work is being done remotely.

66. The District is continuing to work with Willdan Financial Services to process the District’s

standby charge and place the charge on the County’s property tax bill for the current fiscal year. The Board approved the resolution in July and staff is finalizing the process with the County by running all the data through the County’s system to reduce errors.

67. Staff is working with IT staff to test the DRaaS (disaster recovery as a service) so that the

Finance Division can continue to operate in the event of a disaster.

68. The LAIF average monthly yield for August was 0.784 down from 0.920 in July.

69. The Consumer Price Index for August was up 0.01 to 2.0%.

Human Resources

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70. Staff completed recruitment for two Maintenance Worker positions. Both new employees will start in October.

71. Staff from both the Human Resources and Finance Divisions are working on updating the District’s Administrative Code and Employee Handbook to incorporate position title changes and other issues. Staff will bring the Administrative Code to the Board for approval when completed.

72. Staff completed 9 interviews for the Accounting Technician position. One candidate was selected and will begin work in October.

73. Staff has presented information to employees on the 2021 CalPERS healthcare open

enrollment information. The open enrollment period runs from September 21 to October 16.

Information Technology

75. Staff continued to set up new computers for employees as well as update older computers to replace poor performing or outdated computers.

76. AllConnected provided a demonstration of the dual factor authentication software that

will be implemented for remote users logging into the District and for using email on mobile devices. This software will provide additional security for the District by forcing the user to verify they are initiating a log‐in attempt before being allowed to complete a log‐in. This will alert the user if an attempt has been made to use their device or their log‐in without their knowledge.

F-1 Admin Services

June 30, 2020Financial Statements

Calleguas Municipal Water DistrictStatement of Net Assets

ASSETS 06/30/20Current Assets:

Unrestricted Assets Cash 8,487,868$ Investments 160,598,625 Accounts Receivable 18,175,672 Interest Receivable 771,531 Inventory 58,134,043

Restricted Current Assets Restricted Cash & Investments 13,191,501

Total Current Assets 259,359,241

Capital Assets: Land & Improvements 19,511,273 CIP 36,582,895 Distribution Facilities 571,105,171 Buildings & Improvements 15,082,835 Equipment 27,042,970 Total Capital Assets 669,325,143 Accumulated Depreciation (199,327,676)

Capital Assets (Net of Accumulated Depreciation) 469,997,467

Other Non-current Assets: Other LT Assets 30,000

Total other non-current assets 30,000

Total Assets 729,386,708$

Deferred Outflows - Bond Refunding 3,926,584 Deferred Outflows - Pensions 3,421,691 Deferred Outflows - OPEB 739,424

Total Deferred Outflows 8,087,699$

Total Assets & Deferred Outflows 737,474,407$

as of June 30, 2020

10/2/2020 Page 1


ASSETS 06/30/20

LIABILITIES AND NET ASSETS 06/30/20Current Liabilities: Accounts Payable 21,941,222$ Accrued Expenses 854,064 Interest Payable 3,913,420 Retention Payable 1,947,080 Deposits 595,267 Compensated Absences 73,769 Current portion of bonds payable 9,280,000

Total Current Liabilities 38,604,823

Long-Term Liabilities: Bonds payable, net of current portion 186,196,932 Compensated Absences 663,919 OPEB Liability 2,111,213 Pension Liability 5,881,493

Total long-term liabilities 194,853,557

Total Liabilities 233,458,380

Deferred Inflows - Pensions 287,847 Deferred Inflows - OPEB 30,950

Total Deferred Inflows 318,797$

Net Assets: Invested in capital assets, net of related debt 271,500,958 Restricted 12,997,677 Unrestricted 219,198,595

Total Net Assets 503,697,230

Total Liabilities, Deferred Inflows and Net Assets 737,474,407$

10/2/2020 Page 2

Calleguas Municipal Water DistrictComparison for Twelve Months of Budget

Twelve Months ofFY 2019-20

Budget

Twelve MonthsEnded

06/30/20 $ Variance % Water Sales 130,010,400$ 125,751,833$ (4,258,567)$ 96.7%Other Water Revenues 37,130 26,288 (10,842) 70.8%Capacity Charge 6,226,870 6,216,468 (10,402) 99.8%Readiness to serve-purveyors 6,168,000 6,168,036 36 100.0%Recycled Water 85,000 55,275 (29,725) 65.0%Pumping Power Revenue 995,000 750,523 (244,477) 75.4%Power Generation 650,000 664,212 14,212 102.2%SMP Fees 325,200 167,790 (157,410) 51.6%

Total Operating Revenues 144,497,600 139,800,425 (4,697,175) 96.7%

Cost of Water 95,608,800 92,162,517 3,446,283 96.4%Capacity Reservation Charge-MWD 1,622,550 1,622,550 0 100.0%Readiness to serve-MWD 6,168,000 6,235,811 (67,811) 101.1%Recycled Water 58,460 209,509 (151,049) 358.4%Pumping Power 1,650,000 1,123,090 526,910 68.1%

Total Cost of Water 105,107,810 101,353,477 3,754,333 96.4%

Salaries 7,029,260 6,879,854 149,406 97.9%Benefits 3,877,410 3,557,145 320,265 91.7%Fuel and vehicle exp 150,000 114,464 35,536 76.3%Utilities 310,000 270,808 39,192 87.4%Operations & Maintenance Supplies 896,350 815,734 80,616 91.0%Office Supplies 162,600 111,694 50,906 68.7%Outside services 1,926,400 1,501,052 425,348 77.9%Consultants/Studies 2,188,500 1,426,659 761,841 65.2%Permits, Leases and fees 246,000 251,512 (5,512) 102.2%Travel & Training 132,500 97,230 35,270 73.4%Memberships 168,570 152,662 15,908 90.6%Insurance 252,000 292,819 (40,819) 116.2%Legal 3,135,000 2,333,440 801,560 74.4%Election Costs 0 0 0 N/C Conservation 180,000 142,010 37,990 78.9%Miscellaneous 0 5,557 (5,557) N/C Capital Contributions 0 6,529 (6,529) N/C

Total Operating Administration Expenses 20,654,590 17,959,168 2,695,422 87.0%

Operating Income 18,735,200$ 20,487,780$ 1,752,580$ 109.4%

10/2/2020 Page 3

Calleguas Municipal Water DistrictComparison for Twelve Months of Budget

Twelve Months ofFY 2019-20

Budget

Twelve MonthsEnded

06/30/20 $ Variance %

Operating Income 18,735,200$ 20,487,780$ 1,752,580$ 109.4%

Interest Income 2,975,000 3,751,825 776,825 126.1%G/L on Investments 0 1,751,405 1,751,405 N/C Water standby charges 1,400,000 1,350,698 (49,302) 96.5%Tax Revenue 8,700,000 9,088,083 388,083 104.5%Tax Collection, Bank & Bond Fees (664,000) (558,691) 105,309 84.1%Other Income 62,920 85,153 22,233 135.3%Interest and redemption expense (8,650,000) (8,159,294) 490,706 94.3%Bond Premium/Discount Amortization 336,381 336,090 (291) 99.9%Build America Bond Subsidy 1,447,000 1,484,951 37,951 102.6%

Total non-operating revenue/Expenses 5,607,301 9,130,219 3,522,918

Income before Capital, Contributions, & Depreciation 24,342,501 29,617,999 5,275,498 121.7%

Depreciation (14,750,000) (14,222,672) 527,328 96.4%Capital Equipment > $5,000 (376,500) 0 376,500 0.0%Project Expense 0 (2,852,815) (2,852,815) N/C Gain/(Loss) on Sale of Capital Assets 0 (63,972) (63,972) N/C Grant/Capital Contribution Revenue 0 0 0 N/C Capital Related Expenses (15,126,500) (17,139,459) (2,012,959) 113.3%

Changes in Net Assets 9,216,001$ 12,478,540$ 1,249,580

Net Assets, beginning of year 491,218,690

Net Assets, end of year 503,697,230$

10/2/2020 Page 4

F-2 Admin Services

August 31, 2020Financial Statements


ASSETS 08/31/20Current Assets:

Unrestricted Assets Cash 3,611,863$ Investments 170,875,361 Accounts Receivable 19,540,325 Interest Receivable 708,062 Inventory 58,217,015

Restricted Current Assets Restricted Cash & Investments 162

Total Current Assets 252,952,788

Capital Assets: Land & Improvements 19,511,273 CIP 37,579,498 Distribution Facilities 571,105,171 Buildings & Improvements 15,082,835 Equipment 27,042,970 Total Capital Assets 670,321,746 Accumulated Depreciation (201,706,868)

Capital Assets (Net of Accumulated Depreciation) 468,614,878

Other Non-current Assets: Other LT Assets 30,000

Total other non-current assets 30,000

Total Assets 721,597,666$

Deferred Outflows - Bond Refunding 3,883,706 Deferred Outflows - Pensions 3,421,691 Deferred Outflows - OPEB 739,424

Total Deferred Outflows 8,044,821$

Total Assets & Deferred Outflows 729,642,487$

as of August 31, 2020

10/2/2020 Page 1


ASSETS 08/31/20

LIABILITIES AND NET ASSETS 08/31/20Current Liabilities: Accounts Payable 23,745,423$ Accrued Expenses 500,681 Interest Payable 1,244,232 Retention Payable 1,973,306 Deposits 905,281 Compensated Absences 91,122 Current portion of bonds payable 5,655,000

Total Current Liabilities 34,115,046

Long-Term Liabilities: Bonds payable, net of current portion 180,416,949 Compensated Absences 663,919 OPEB Liability 2,111,213 Pension Liability 5,881,493

Total long-term liabilities 189,073,574

Total Liabilities 223,188,620

Deferred Inflows - Pensions 287,847 Deferred Inflows - OPEB 30,950

Total Deferred Inflows 318,797$

Total Liabilities & Deferred Inflows 223,507,417$

Net Assets: Invested in capital assets, net of related debt 271,500,958 Restricted 12,997,677 Unrestricted 221,636,435

Total Net Assets 506,135,070

Total Liabilities, Deferred Inflows and Net Assets 729,642,487$

10/2/2020 Page 2

Calleguas Municipal Water DistrictComparison for Two Months of Budget

Two Months ofFY 2020-21

Budget

Two MonthsEnded

08/31/20 $ Variance % Water Sales 27,678,287$ 28,616,071$ 937,784$ 103.4%Other Water Revenues 6,190 8,252 2,062 133.3%Capacity Charge 966,617 994,240 27,623 102.9%Readiness to serve-purveyors 1,027,435 1,028,006 571 100.1%Recycled Water 18,946 15,856 (3,090) 83.7%Pumping Power Revenue 213,922 74,380 (139,542) 34.8%Power Generation 98,540 201,758 103,218 204.7%SMP Fees 39,670 36,190 (3,480) 91.2%

Total Operating Revenues 30,049,607 30,974,753 925,146 103.1%

Cost of Water 20,270,285 20,982,227 (711,942) 103.5%Capacity Reservation Charge-MWD 294,942 273,533 21,409 92.7%Readiness to serve-MWD 1,066,469 1,066,706 (237) 100.0%Recycled Water 0 0 0 N/C Pumping Power 275,000 211,009 63,991 76.7%

Total Cost of Water 21,906,696 22,533,474 (626,778) 102.9%

Salaries 1,221,740 1,199,883 21,857 98.2%Benefits 693,010 629,973 63,037 90.9%Fuel and vehicle exp 25,000 16,647 8,353 66.6%Utilities 55,010 74,399 (19,389) 135.2%Operations & Maintenance Supplies 151,230 181,180 (29,950) 119.8%Office Supplies 16,050 5,443 10,607 33.9%Outside services 316,110 186,678 129,432 59.1%Consultants/Studies 310,940 206,587 104,353 66.4%Permits, Leases and fees 46,840 7,804 39,036 16.7%Travel & Training 14,130 2,318 11,812 16.4%Memberships 115,080 108,699 6,381 94.5%Insurance 33,400 903 32,497 2.7%Legal 305,840 49,697 256,143 16.2%Election Costs 0 0 0 N/C Conservation 25,000 3,719 21,281 14.9%Miscellaneous 170 3,285 (3,115) 1932.3%Capital Contributions 0 0 0 N/C

Total Operating Administration Expenses 3,329,550 2,677,216 652,334 80.4%

Operating Income 4,813,361$ 5,764,063$ 950,702$ 119.8%

10/2/2020 Page 3

Calleguas Municipal Water DistrictComparison for Two Months of Budget

Two Months ofFY 2020-21

Budget

Two MonthsEnded

08/31/20 $ Variance %

Operating Income 4,813,361$ 5,764,063$ 950,702$ 119.8%

Interest Income 495,840 521,446 25,606 105.2%G/L on Investments 0 (283,571) (283,571) N/C Water standby charges 0 0 0 N/C Tax Revenue 0 (3,320) (3,320) N/C Tax Collection, Bank & Bond Fees (57,670) (25,895) 31,775 44.9%Other Income 10,720 10,370 (350) 96.7%Interest and redemption expense (1,416,670) (1,248,167) 168,503 88.1%Bond Premium/Discount Amortization 82,110 82,105 (5) 100.0%Build America Bond Subsidy 0 0 0 N/C

Total non-operating revenue/Expenses (885,670) (947,031) (61,361)

Income before Capital, Contributions, & Depreciation 3,927,691 4,817,032 889,341 122.6%

Depreciation (2,675,840) (2,379,192) 296,648 88.9%Capital Equipment > $5,000 (13,010) 0 13,010 0.0%Project Expense 0 0 0 N/C Gain/(Loss) on Sale of Capital Assets 0 0 0 N/C Grant/Capital Contribution Revenue 0 0 0 N/C Capital Related Expenses (2,688,850) (2,379,192) 309,658 88.5%

Changes in Net Assets 1,238,841$ 2,437,840$ 1,508,657

Net Assets, beginning of year 503,697,230

Net Assets, end of year 506,135,070$

10/2/2020 Page 4

RESOLUTION NO. 2005

A RESOLUTION OF THE BOARD OF DIRECTORS OF CALLEGUAS MUNICIPAL WATER DISTRICT

AWARDING THE CONTRACT FOR STANDBY GENERATOR MAINTENANCE SERVICES FOR THE DISTRICT

WHEREAS, the Calleguas Municipal Water District opened bids on May 7, 2019 to provide preventative and corrective maintenance services on the District's Standby Generators for a three (3) year period,

WHEREAS, Quinn Power Systems, 801 Del Norte Blvd, Oxnard, CA 93030 submitted the second lowest responsive bid based on estimated quantities of work over the life of the contract period for a total amount of $ 334,949.00, and

WHEREAS, the District’s General Manager recommends award of the contract to the second lowest responsive bidder for the estimated work as named above with a current contract price of $0.

NOW THEREFORE, IT IS HEREBY RESOLVED by the Board of Directors of Calleguas Municipal Water District as follows:

SECTION 1. That the contract to provide preventative and corrective maintenance services on the District's standby generators, for no current contract value at this time, all in the unit price amounts set forth in the Bid Proposal, be awarded to Quinn Power Services contingent upon the Bidder signing the Maintenance Service Agreement (Agreement) with terms acceptable to the District, all in accordance with the requirements of the Agreement, and

SECTION 2. That the General Manager is authorized and directed to execute the Agreement for and on behalf of the District.

ADOPTED, SIGNED AND APPROVED this seventh day of October, 2020.

______________________________ Thomas L. Slosson, President Board of Directors

I HEREBY CERTIFY that the foregoing Resolution was adopted at a meeting of the Board of Directors of Calleguas Municipal Water District held on October 7, 2020.

ATTEST:

___________________________ Andy Waters, Secretary (SEAL) Board of Directors

RES NO. 2005

G-1 OPERATIONS AND MAINTENANCE

H-3 RESOURCES AND PUBLIC AFFAIRS

WY

CO

UT

AZNM

This report is produced by the Water Resource Management Group and contains information from various federal, state, and local agencies.

The Metropolitan Water District of Southern California cannot guarantee the accuracy or completeness of this information.

Readers should refer to the relevant state, federal, and local agencies for additional or for the most up to date water suppl y information.

Reservoirs, lakes, aqueducts, maps, watersheds, and all other visual representations on this report are not drawn to scale.

http://www.mwdh2o.com/WSCR

This report is best printed double sided on legal size paper (8.5" x 14") and folded in quarters. Questions? Email [email protected]

250

350

450

550

650

750

850

Tho

usa

nd

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Diamond Valley Lake Storage

0.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

5.0

Mill

ion

Ac

re-F

ee

t

Lake Shasta Reservoir Storage

2018-2019 2019-2020

0

5

10

15

20

25

30

35

40

45

Wa

ter

Co

nte

nt

(in

)

Southern Sierra Snowpack

2018-2019 2019-2020 Normal

87%

48%

2020 SWP Allocation

382,300 AF

20% of Table A

Flip Over for CRA Data Turn page for more SWP Data

1.63 MAFOROVILLE

291 TAFCASTAIC

708 TAF

DVL

TOT: 973.86 TAFSAN LUIS

SWP: 613 TAF

46%

89%

Average EOM

%

Capacity

Current Storage

(% Capacity)

%

As of: 09/30/2020

Turn page for more CRA Data Flip Over for SWP Data

11.37 MAFPOWELL

10.28 MAF

MEAD

1083.21 FT

39%

47%

2020 Colorado River

1,103,000 AF

88% of full CRA

0

10

20

30

76%

23.6"

1.22 MAF less in

storage than this time

last year

Peak: 14.8 in.

58% of normal

April 1

0

6

12

18

98%

WY Avg

LA: 14.8"

0

6

12

18

125%

WY Avg

SD: 13.4"

Record Low: 587 TAF (08/01/1977)

810 TAF

325 TAF

2.04 MAF

3.5 MAF

24.3 MAF

26.1 MAF

% Normal

WY to Date

WY Avg

%

Rainfall to Date (in)

Capacity: 4.55 MAF

Capacity: 810 TAF

Available Supplies

Water Supply Conditions

Report

Water Supply Conditions

Report

As of: 09/30/2020

47 TAF less in storage

than this time last

year52%

Runoff Forecast (WY)

69%Runoff Forecast

(Apr-Sep)

Peak Snowpack% of Normal

April 1

Northern Sierra

66%


April 1

Southern Sierra

58%

Runoff Forecast

WY

Peak Snowpack % of

Normal April 1%

%


April 1

54%Runoff Forecast

(WY)

106%

Upper Colorado

River Basin 0153045607590

62%

WY Avg

8 STA: 31.9"

0

15

30

45

60

75

61%

WY Avg

5 STA: 24.6"

Highlights

Record Low

Sacramento River Runoff forecast is 52% of normal

Statewide snowpack peaked at 64% of normal

Lake Powell inflow is 54% of normal

Snowpack in the Upper Colorado River Basin peaked at

106% of normal

1.11.0

1.7

2.4

2.7

2.3

1.2

0.9

1.3

2.5 2.5

3.1 3.1

0

1

2

3

4

Mill

ion

Ac

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t

Calendar Year

MWD Storage Reserve Levels

Potential Balance

Storage Balance

Emergency Storage

H-4 RESOURCES AND PUBLIC AFFAIRS

Colorado River Resources As of: 09/30/2020

0

10

20

30

40

50

60

Wa

ter

Co

nte

nt

(in

)

Northern Sierra Snowpack

2018-2019 2019-2020 Normal

3%

43%

107%

55%

2%

81%

71%

195%

39% 50%33% 0%

0

4

8

12

Pre

cip

ita

tio

n (

in)

8 Station Index Precip

Average Monthly Precip Actual Precip to Date

0

5

10

15

20

25

Wa

ter

Co

nte

nt

(in

)

Upper Colorado Basin Snowpack

2018-2019 2019-2020 Normal

0.0

0.3

0.6

0.9

1.2

1.5

1.8

2.1

Mill

ion

Ac

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t

San Luis Reservoir Storage

Total storage 2019-2020 SWP storage 2019-2020

Total Last Year

SWP Last Year

8

10

12

14

16

18

20

Mill

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Lake Powell Storage

8

10

12

14

16

18

Mill

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Lake Mead Storage

Surplus

Shortage Trigger

0%

69%

107%

19%4%

101%

125%

123%

0% 33%0% 0%

0

4

8

12

Pre

cip

ita

tio

n (

in)

5 Station Index Precip


68%

89%

113%94% 86% 93%

62%

45%

123%79%

19%24%

0

2

4

6

Pre

cip

ita

tio

n (

in)


Upper Colorado Basin Precip

Lake Mead Shortage/Surplus Outlook

Likelihood based on results from the April 2020 MTOM/CRSS model run. Includes DCP Contributions.

31.9 in.

Water Year

to Date

1.90 MAF less in

storage than this

time last year

Long Term

Average

Colorado River ResourcesAs of: 09/30/2020

24.6 in.

Water Year

to Date

182 TAF less in SWP

storage than this

time last year

Other SWP Contract Supplies for 2020 (AF)

Carryover 330,766

Transfer Supplies 6,000 (est.)

23.6 in.

Water Year

to Date

13 TAF more in

storage than this

time last year

Peak: 16.7 in

106% of normal

April 1

Peak: 19.5 in.

66% of normal

April 1

2020 Colorado River Ag Use Capacity: 3.5 MAF Capacity: 24.3 MAF

Capacity: 26.1 MAFCapacity: 2.04 MAF

State Water Project ResourcesAs of: 09/30/2020

SWP Capacity 1.06 MAF

Total Capacity 2.04 MAF

2.75

2.85

2.95

3.05

J F M A M J J A S O N D

Mill

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Ac

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Date of Forecast

IID/CVWD (QSA Priority 3a)

0.8

1.3

1.8

2.3

2.8

3.3

3.8

Mill

ion

Ac

re-F

ee

t

Oroville Reservoir Storage

2018-2019 2019-2020

Enhanced Flood Pool (Wet Index) Original Flood Boundaries

584 TAF less in

storage than this

time last year

Record Low

380

400

420

440

460

480

J F M A M J J A S O N D

Tho

usa

nd

A

cre

-Fe

et

Date of Forecast

PVID/Yuma (QSA Priority 1 & 2)

+20

0

-20

-40

Re

lativ

e to

QSA

Thre

sho

ld

+40

+60

Capacity: 3.54 MAF

0

5

10

15

20

25

30

35

40

45

Mill

ion

Ac

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t

Water Year

Sacramento River Runoff

0

3

5

8

10

13

15

18

Mill

ion

Ac

re-F

ee

t

Water Year

Powell Unregulated InflowForecast as of May-2020

WY 2020

of normal 54%WY 2020

of normal

(Final)(Forecast)

52%

2020 2021 2022 2023 2024

Shortage 0% 0% 9% 31% 37%

Surplus 0% 0% <1% 6% 10%

L-2 BOARD OF DIRECTORS

Upcoming Meetings

Ventura County Special Districts Association* Commissioner Mary Anne Rooney “Delivering Cargo in the Year of the Crisis”

Tue. 10/06, 6:15 pm via Videoconference

Calleguas Board Meeting Wed. 10/07, 5:00 pm via Videoconference

AWA‐WaterWise Breakfast Thu. 10/15, 8:00 am via Videoconference

AWA‐Water Issues Tue. 10/20, 8:00 am via Videoconference


AWA ‐ Reception for Members/Elected Officials*

Thu. 10/22, 3:00 pm via Videoconference

Calleguas Purveyor Meeting Mon. 10/26, 10:00 am via Videoconference


AWA‐Water Issues Tue. 11/17, 8:00 am via Videoconference

Calleguas Board Meeting Wed. 11/18, 5:00 pm TBD

* Reservations required. Contact Kara if you would like to attend.