CALLEGUAS MUNICIPAL WATER DISTRICT 91360

Page 1 of 3 Calleguas MWD Agenda September 5, 2018

CALLEGUAS MUNICIPAL WATER DISTRICT 2100 Olsen Road, Thousand Oaks, California 91360

www.calleguas.com

BOARD OF DIRECTORS MEETING October 3, 2018, 5:00 p.m.

AGENDA

Written communications from the public must be received by 8:30 am on the Thursday preceding a regular Board meeting in order to be included on the agenda and considered by the Board at that meeting. Government Code Section 54954.2 prohibits the Board from taking action on items not posted on the agenda except as provided in Subsection 54954.2(b).

A. CALL TO ORDER, PLEDGE OF ALLEGIANCE, AND ROLL CALL BOARD OF DIRECTORS Thomas Slosson, President Andres Santamaria, Vice President Scott H. Quady, Treasurer Andy Waters, Secretary Steve Blois, Director B. MINUTES

Action: It is recommended that the Board approve the September 5, 2018 and September 19, 2018 minutes.

C. WRITTEN COMMUNICATION D. ORAL COMMUNICATION

Members of the public may address the Board on items within the jurisdiction of the Board that do not appear on the agenda. Please limit remarks to three minutes.

E. GENERAL MANAGER

1. September 2018 Monthly Status Report

F. FINANCE AND HUMAN RESOURCES

1. Preliminary June 2018 Financial Statements

2. August 2018 Financial Statements


3. Second Quarter 2018 Consultant Reports

G. OPERATIONS AND MAINTENANCE H. RESOURCES AND PUBLIC AFFAIRS

1. Discussion regarding an expenditure of $20,000 for a recycled water feasibility study for the Proctor & Gamble Oxnard facility

I. ENGINEERING AND CONSTRUCTION

1. Discussion regarding an amendment to the scope of work for professional services by Phoenix Civil Engineering, Inc., to perform design for the LVMWD‐CMWD Interconnection (Project No. 450), increasing the not‐to‐exceed amount by $66,672 Action: It is recommended that the Board approve the professional services.

2. Discussion regarding authorization of a budget increase in the amount of $300,000 for the contract for As‐Needed Pipeline Services Action: It is recommended that the Board authorize the budget increase.

J. STRATEGIC PLANNING K. DISTRICT COUNSEL L. BOARD OF DIRECTORS

1. Oral report on meetings attended by Board members

2. Discussion regarding upcoming meetings to be attended by Board members

3. Metropolitan update

M. CLOSED SESSION N. OTHER BUSINESS O. FUTURE AGENDA ITEMS


P. ADJOURNMENT to Special Board Meeting October 10, 2018 at 9:00 a.m.

Pursuant to Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and applicable federal rules and regulations, requests for disability‐related modification or accommodation, including auxiliary aids or services, in order to attend or participate in a meeting, should be made to the Secretary to the Board in advance of the meeting to ensure the availability of the requested service or accommodation. Notices, agendas, and public documents related to the Board meetings can be made available in appropriate alternative format upon request.

Page 1 of 5 Calleguas Agenda Memo October 3, 2018

Board Meeting Agenda Memo October 3, 2018

* An asterisk indicates that additional paperwork is provided in the packet or will be sent out later to supplement the packet as noted.

E. GENERAL MANAGER

1. September 2018 Monthly Status Report*


1. Preliminary June 2018 Financial Statements*

The preliminary June financial statements are being provided prior to the completion of the annual audit. The final FY 2017‐18 Financial Statements will be presented to the Board by the District’s auditors after the audit has been completed.

2. August 2018 Financial Statements*

3. Second Quarter 2018 Consultant Reports**

G. OPERATIONS AND MAINTENANCE H. RESOURCES AND PUBLIC AFFAIRS

1. Discussion regarding an expenditure of $20,000 for a recycled water feasibility study for the Proctor & Gamble Oxnard facility Calleguas has been encouraging Proctor & Gamble (P&G) to install a recycled water facility at its Oxnard Plant for several years without success. Then in August 2018, P&G management approached Calleguas with a new corporate focus on sustainability and is now interested in proceeding. P&G proposes to conduct a feasibility study that evaluates state of the art technologies for a reclamation facility suitable for application in tissue and towel processing. P&G estimates that the Oxnard Plant could accommodate a reclamation system that would result in water savings of 600 to 950 AF/year. Preliminary calculations indicate that the final project could be eligible to receive $1.8 million in incentives under the Metropolitan Water Savings Incentive Program (WSIP). This would be one of the largest incentives in the history of the WSIP.


An additional benefit to this study is that the processes to be evaluated could enable P&G to use more saline supply water. P&G had difficulty during the recent drought when Colorado River Water was delivered by Metropolitan. Some of Calleguas’ planned emergency supplies will also be more saline than the State Water Project supply. Shared funding by Calleguas and P&G would facilitate performance of the upfront feasibility study and a 50/50 split is proposed, at a cost to Calleguas of $20,000. Calleguas will have access to the study report with insight into technologies and implementation approaches that could be applicable at other manufacturing facilities. The amount is within the General Manager’s signature authority so formal Board approval is not required, but before making a commitment, the General Manager would like to receive Board input. There are sufficient funds in the Conservation Budget to pay for the study. This study is consistent with Calleguas’ strategic plan goal of improving water reliability by promoting and facilitating water use efficiency measures.


1. Discussion regarding an amendment to the scope of work for professional services by Phoenix Civil Engineering, Inc., to perform design for the LVMWD‐CMWD Interconnection (Project No. 450), increasing the not‐to‐exceed amount by $66,672* Action: It is recommended that the Board approve the professional services. Phoenix Civil Engineering, Inc. (PCE) needs to perform additional design work for the LVMWD‐CMWD Interconnection not anticipated in their original scope of work, increasing the not‐to‐exceed cost by $66,672 from $1,697,758 to $1,764,430.

PCE’s original design scope of work included preparing contract documents in accordance with recommendations in the preliminary design report for the following:

An aboveground pump station building to house the pumps and electrical equipment

An aboveground pressure regulating station (PRS)

Parking area and trail bridge (improvements originally requested by Rancho Simi Recreation and Park District [RSRPD] staff as part of right‐of‐way negotiations)

Calleguas’ portion of the interconnection pipeline along Lindero Canyon Rd., Lakeview Canyon Rd., and Falling Star Ave.

Early in the design process, staff attended a series of meetings to present the project to the RSRPD Oak Park Advisory Committee, RSRPD Board of Directors, and Oak Park Municipal Advisory Council. Based on feedback at these meetings, staff determined it was necessary to evaluate the feasibility of constructing the pump station and PRS underground (similar to Lake Sherwood Pump Station) instead of aboveground as


recommended in the Preliminary Design Report. An Undergrounding Technical Memorandum was prepared that outlined a recommended configuration to build the pump station and PRS underground as a single multi‐room structure. A revised project, with nearly all facilities underground, was subsequently presented to the RSRPD Board, who granted the right‐of‐way needed.

Designing an underground pump station and PRS requires performing additional mechanical, structural, civil, acoustic, and instrumentation design services. However, architectural and landscape architectural design services are no longer needed. Additionally, the parking area and trail bridge have been deleted.

Staff also attended a meeting for several homeowners’ associations located near Falling Star Avenue and Lakeview Canyon Road. Based on the feedback received at this meeting and at other public meetings and input from residents through direct communication between them and staff, staff determined it was necessary to evaluate potential alternative pipeline alignments for Calleguas’ pipeline. An Alignment Study is currently underway that evaluates alternative pipeline alignments through the shopping center at the southwest corner of Lindero Canyon Rd. and Kanan Rd (see packet insert). A preferred alignment will be identified and evaluated in the Draft Environmental Impact Report. If the alignment through the shopping center is selected, then additional survey, legal descriptions for easements, and design for the modified pipeline alignment will be required. These services were not included in PCE’s original scope of work. This additional work will only be performed if the shopping center pipeline alignment is selected.

The cost increase for additional services is reasonable for the additional work required and PCE’s performance on this project has been excellent. Staff recommends that the Board approve these professional services. The Manager of Engineering will also provide a brief update on the project status.

2. Discussion regarding authorization of a budget increase in the amount of $300,000 for the contract for As‐Needed Pipeline Services Action: It is recommended that the Board authorize the budget increase. On October 17, 2016, the Board awarded the contract for As‐Needed Pipeline Services to Blois Construction, Inc. (Blois). The initial award included an authorization of $300,000 and the Board subsequently authorized an additional $600,000, bringing the current authorized total to $900,000. The contract has continued to be used heavily.


The work performed by Blois thus far under this contract is as follows:

Project Cost

Emergency Repairs

Oxnard‐Santa Rosa Feeder Airvac Emergency Repair (Project No. 561) $62,226.32

Camrosa Discharge Station Emergency Valve Repair (Project No 563) $230,837.64

Calleguas Conduit South Branch Emergency Repairs (Project No. 564) $54,790.50

SMP Valve Replacement at Perkins & Hueneme Rds. (Project No. 566) $46,496.84

Emergency Repair Thousand Oaks Lateral Blowoff (Project No 571) $29,889.46

Other Work

Deep Monitoring Well No. 2 Valve & Tee Installation (Project No. 527‐2) $2,143.48

Misc. Wellfield Improvements (Project No. 476) – Flowmeter Sunshades $10,511.67

Crestview Interconnection (Project No. 552) – Design‐Level Potholing $13,144.16

Adjust Manholes on Santa Rosa Rd. (to accommodate County paving project)

$55,934.69

Adjust Manholes on Las Posas Rd. and Valve Covers on Kanan Rd. (to accommodate Camarillo and Thousand Oaks paving projects)

$6,817.06

TOTAL $512,791.82

The work in progress or anticipated in the near future under this contract is as follows:

Project Cost

Emergency Repairs

Lynn Road Lateral & Mesa Feeder AVARV Repairs (Project No. 576) $75,000

Simi Valley Recycled Water Erosion Repairs (Project No. 575) $25,000

Springville Hydro Strainer Vault No. 2 Corrosion Repairs (Project No. 572) $125,000

Dawson Drive Settlement Repairs (Project No. 577) $25,000

Other Work

Hueneme Road Culvert Rehabilitation (Project No. 573) $100,000

TOTAL $350,000

Future costs are estimated. Work planned or currently in progress. Having Blois perform this work under the As‐Needed Pipeline Services contract has avoided the need for multiple emergency declarations and allowed the work to be performed more cost‐effectively, since it is based on competitively bid unit price rates. Blois has been very responsive to Calleguas, even when the work has involved short notice, long hours, weekends, and overnight work. The As‐Needed Pipeline Services Contract allows Calleguas to extend the contract on an annual basis for a total of three years and the contract will soon complete its second year. In order to continue to allow staff to continue to contract for work under the As‐Needed Pipeline Services contract through the third and final year, authorization for additional budget of $300,000 is requested, bringing the total budget authorization to $1,200,000.


J. STRATEGIC PLANNING K. DISTRICT COUNSEL L. BOARD OF DIRECTORS

1. Oral report on meetings attended by Board members Pursuant to Government Code Section 53232.3(d), Board members will provide oral reports on meetings attended at the expense of the District.

2. Discussion regarding upcoming meetings to be attended by Board members* The table of upcoming meetings is provided as a packet insert.

3. Metropolitan update Director Blois will provide an update on the most recent Metropolitan Board and committee meetings.

Page 1 of 11 Calleguas MWD Minutes September 5, 2018

CALLEGUAS MUNICIPAL WATER DISTRICT BOARD OF DIRECTORS MEETING

September 5, 2018

MINUTES

The regular meeting of the Board of Directors of Calleguas Municipal Water District was held at the District Office, 2100 Olsen Road, Thousand Oaks, California, on September 5, 2018.

The meeting was called to order by Thomas L. Slosson, President of the Board, at 5:00 p.m.

A. CALL TO ORDER, PLEDGE OF ALLEGIANCE, AND ROLL CALL

Directors Present: Thomas L. Slosson, President Andres Santamaria, Vice President Scott Quady, Treasurer Andy Waters, Secretary Steve Blois, Director

Staff Present: Susan Mulligan, General Manager Eric Bergh, Manager of Resources Tony Goff, Manager of Operations and Maintenance Henry Graumlich, Manager of Strategic Planning Kristine McCaffrey, Manager of Engineering Dan Smith, Manager of Finance and Human Resources Kara Wade, Clerk of the Board

Legal Counsel Present:

Robert Cohen, Cohen & Burge, LLP, District Counsel

B. MINUTES

On a motion by Director Santamaria, seconded by Director Quady, the Board of Directorsvoted 3‐0‐2 to approve the June 6, 2018 minutes.

AYES: Directors Quady, Santamaria, SlossonNOES: NoneABSTAIN: Directors Blois, Waters

B-1 MINUTES


On a motion by Director Santamaria, seconded by Director Blois, the Board of Directors voted 4‐0‐1 to approve the July 18, 2018 minutes. AYES: Directors Blois, Waters, Santamaria, Slosson NOES: None ABSTAIN: Director Quady On a motion by Director Quady, seconded by Director Santamaria, the Board of Directors voted 3‐0‐2 to approve the August 15, 2018 minutes. AYES: Directors Blois, Quady, Santamaria NOES: None ABSTAIN: Directors Waters, Slosson On a motion by Director Santamaria, seconded by Director Blois, the Board of Directors voted 5‐0 to approve the August 31, 2018 minutes. AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

C. WRITTEN COMMUNICATION 1. Coalition letter to the California State Senate President Pro Tempore, Toni Atkins

Requesting to Reschedule the Joint Legislative Budget Committee Hearing on the State Water Project (SWP) Contract Extension The General Manager referred to the Agenda Memo, which said that the letter requests the Joint Legislative Budget Committee to hold a hearing on the State Water Project (SWP) contract extension prior to the August 31, 2018 end of the legislative session deadline. Failure to hold the hearing will prevent the Department of Water Resources from issuing bonds extending past 2035 for projects like Oroville spillway repair and California WaterFix, which will dramatically raise annual costs to ratepayers. Since the coalition sent the letter, the hearing was scheduled, cancelled, rescheduled, cancelled, and rescheduled for September 11th.

2. Coalition letter to Members of the California Legislature Opposing the Proposed Statewide “Opt‐out” Water Mandate, Senate Bill 845 (Monning)

The General Manager referred to the Agenda Memo, which said that the letter urges the Legislature to reject the new strategy to pass a water tax by using an “opt out” check box on ratepayer bills.

3. Coalition letter to Mona Pasquil Rogers, Appointments Secretary, Office of Governor Edmund G. Brown, Recommending Appointment of James F. Stahl to the Los Angeles Regional Water Quality Control Board


The General Manager referred to the Agenda Memo, which said that the letter recommends the appointment of James F. Stahl to the Los Angeles Regional Water Quality Control Board (LARWQCB). With nearly 50 years of experience, Mr. Stahl is a widely recognized leader in the field of wastewater collection and treatment and water reclamation and reuse. His expertise would be a valuable addition to the LARWQCB.

D. ORAL COMMUNICATION None

E. GENERAL MANAGER

1. Feasibility Study to Develop the Simi Valley Basin as a Potable Water Resource Joe Deakin, Assistant Public Works Director for the City of Simi Valley, presented the results of a study to evaluate the feasibility and cost effectiveness of producing groundwater from the Simi Valley Groundwater Basin as a drinking water source. The Board asked questions and Mr. Deakin answered them.

2. August 2018 Monthly Status Report

The Board asked questions and the General Manager and department managers answered them. No action was taken.


1. Review of District’s Reserve Policy The General Manager said that, per the request of the Board Treasurer, the Board has been reviewing various metrics for Calleguas’ financial activities. She gave an update on the status of each: o CalPERS Unfunded Liability – On May 16, 2018, the Board voted to pay down 1/5 of

the unfunded liability and tentatively plans to pay the rest in roughly equal payments over the next 4 years, subject to annual Board review and consideration of financial conditions before each future payment.

o Post‐Retirement Medical Liability – On April 29, 2014, the Board voted to establish a trust in which to deposit money to fund health care premiums for the District’s retirees and transferred $4.5 million into the trust. After an actuarial study is performed in 2018, staff plans to work with the Board to establish a plan for funding the trust in the future.


o Investment Policy – On May 2, 2018, the Board adopted an updated Investment Policy following a template established by the California Municipal Treasurers Association.

o Debt Management Policy – On August 31, 2018, the Board reviewed a proposed Debt Management Policy. It will be placed on the October 17, 2018 agenda for consideration. Later in 2018, the Board will consider establishing debt management guidelines for debt service ratio, desired Moody’s and Standard & Poor’s ratings, and cash on hand.

o Reserve Policy – On April 18, 2012, the Board adopted a Reserve Policy to maintain fiscal responsibility, including anticipating and preparing for future funding requirements, as well as unforeseen and unexpected emergencies, disasters, and other events. The Reserve Policy established general guidelines for cash reserves that will help to ensure Calleguas’ long‐term financial, organizational, and operational stability. The policy was last updated on April 29, 2014 to reflect an updated understanding of the capabilities of the Las Posas Aquifer Storage and Recovery Project.

The Manager of Finance and Human Resources said that the purpose of this agenda item was to review the 2014 reserve policy. Staff did not recommend any changes. Proper designation of reserve funds is critical to successful and stable operation. Adequate reserves improve Calleguas’ bond rating and the ability to access debt markets at favorable interest rates, helping to finance the infrastructure necessary to provide reliable water supplies. Adequate reserves also help avoid rate fluctuations and enable Calleguas to promptly respond to emergencies. The reserve policy divides the District’s reserve into two categories: Operating Activities and Capital Activities. The Manager of Finance and Human Resources reviewed each component of the reserve calculation in detail. The Board asked questions and the Manager of Finance and Human Resources answered them.

G. OPERATIONS AND MAINTENANCE

None H. RESOURCES AND PUBLIC AFFAIRS

None



1. Discussion regarding Resolution No. 1952, award of the contract for the Las Posas Basin Deep Groundwater Monitoring Project, Deep Wells No. 2 and No. 3, Project No. 527‐2, located at 10968 Broadway Road, APN 503‐0‐050‐275 near 9325 Wailing Siren Ranch Drive, and 6811 Grimes Canyon Road, in unincorporated Ventura County, California

A RESOLUTION OF THE BOARD OF DIRECTORS OF CALLEGUAS MUNICIPAL WATER DISTRICT

AWARDING THE CONTRACT FOR THE CONSTRUCTION OF LAS POSAS BASIN DEEP GROUNDWATER

MONITORING PROJECT, DEEP WELLS NO. 2 AND NO. 3

The Manager of Engineering said that, on August 23, 2018, the District received three bids for the Las Posas Basin Deep Groundwater Monitoring Project, Deep Wells No. 2 and No. 3 (Project No. 527‐2), ranging from $999,760 to $1,783,565, with one bid below $1,169,000 (Engineer’s estimate). The Design Engineer has reviewed the bids; their recommendation is to award the project to the lowest responsive and responsible bidder, Cascade Drilling, L.P., for a contract amount of $999,760 (14% below the Engineer’s estimate). Cascade Drilling, L.P., meets the experience requirements to perform the work and constructed Deep Well No. 1 in 2017. Staff has reviewed the Design Engineer’s recommendation for award and concurs.

On a motion by Director Blois, seconded by Director Santamaria, the Board of Directors voted 5‐0 to approve Resolution No. 1952. Resolution No. 1952 is attached and made part of these minutes. AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

2. Discussion regarding approval of a capital project budget allocation in the amount of $1,200,000 for the Turnout PC Upgrades (Project No. 558) The Manager of Engineering said each turnout is equipped with an industrial box‐style personal computer (PC), modem, and router in its control cabinet to enable flow data and control commands to be communicated to and from the Networking Center for the Supervisory Control and Data Acquisition (SCADA) system, screens in the Control Room for operator use, purveyor website, and billing system. Since completion of the Turnout Automation Project in 2011, these components have reached the end of their useful lives. The PCs run Windows XP, which is no longer supported, and spare units are no longer available. The routers have experienced unacceptably high failure rates (12 out of the approximately 100 sites). The modems can only operate on the older 3G wireless protocol, which Verizon has notified Calleguas will no longer function after December 31, 2019.


The upgrades would replace the existing PCs with new ones that run Windows 10, which will be supported for at least another 10 years, and a combined modem and router that can communicate on the 4G LTE network, improving speed by utilizing a newer and faster cellular network and improving reliability by eliminating one potential point of failure at each site. With support from Northern Digital, Inc. (NDI), AllConnected, Inc. (ACI), and Nick Peros, P.E., a pilot project was undertaken at a single turnout to ensure that the new components would function properly. The pilot project was successful. The upgraded PC and the modem/router have met design and performance expectations. The corresponding modifications to the programming, Networking Center, SCADA system, the billing system, and operator screens are also functioning well. Since the pilot is complete and there is a deadline for the end of 3G service, it is appropriate to proceed with implementation of the upgrades at the remaining 90 sites. The proposed approach to project implementation allocates the responsibilities by consultant as follows:

NDI: o Procurement of PCs, including 10 spares. o Configuration and testing of modems/routers and PCs, including spares. o Field installation of the new PCs and modems/routers. o Testing to confirm proper operation.

ACI: o Procurement of modems/routers, using a regional competitively‐bid contract.

o Procurement of the 4G/LTE cellular antennas and cables. o Coordination with Verizon to configure communication.

Calleguas staff will provide testing and other support, as required. Nick Peros, P.E., who was involved in both the original Turnout Automation Project and the pilot upgrade, is also available to provide troubleshooting and other support if technical challenges are encountered during implementation.

The PCs cannot be procured through any of the existing state, regional, or federal competitively‐bid contracts because they are customized and they cannot be competitively bid directly by Calleguas because the exact unit used for the pilot testing must be utilized to ensure proper functionality. Both the Public Contract Code and Calleguas’ Administrative Code allow for sole source procurement in this situation. Additionally, the Engineering & Construction Committee previously considered this matter and agreed that, under the circumstances, it was appropriate to allow procurement of the PCs without competitive bidding. On a motion by Director Quady, seconded by Director Blois, the Board of Directors voted 5‐0 to approve the capital project budget allocation.


AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

3. Discussion regarding approval of professional services by Northern Digital, Inc. to perform procurement, programming, installation, testing, and related services for the Turnout PC Upgrades (Project No. 558), for an amount not‐to‐exceed $629,136 The Manager of Engineering said that, as discussed above, implementation of the turnout pilot project will require replacing each turnout’s PC, router, and modem. NDI’s specific responsibilities are also described above. NDI has relevant experience and expertise, participated in the pilot project, was the designer and fabricator of the turnout cabinets, has performed extensive programming for District facilities, and is familiar with the District’s SCADA system and communication protocols. NDI’s work on other projects has been of good quality and the cost for professional services is reasonable for the work required. On a motion by Director Blois, seconded by Director Quady, the Board of Directors voted 5‐0 to approve the professional services. AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

4. Discussion regarding approval of professional services by AllConnected, Inc. to perform procurement and related services for the Turnout PC Upgrades (Project No. 558), for an amount not‐to‐exceed $247,591 The Manager of Engineering said that as discussed above, implementation of the turnout pilot project will require replacing each turnout’s PC and modem. ACI’s specific responsibilities are also described above.

ACI has relevant experience and expertise, participated in the pilot project, and configured the wireless communication between the turnouts and the Networking Center. ACI is very familiar with the existing system, which is critical for a seamless transition. ACI’s work on other projects has been of good quality and the cost for professional services is reasonable for the work required. On a motion by Director Santamaria, seconded by Director Waters, the Board of Directors voted 5‐0 to approve the professional services. AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None


5. Discussion regarding Easement Deed for Calleguas‐Crestview Interconnection, Project No. 552 (Crestview Mutual Water Company), located just west of the intersection of Camino Tierra Santa and Via Zamora, Camarillo

The Manager of Engineering said that Calleguas and Crestview Mutual Water Company (Crestview) previously entered into the Agreement Between Crestview Mutual Water Company and Calleguas Municipal Water District for Interconnection Between their Potable Water Systems. The Agreement covers the design, construction, and operation of the Calleguas‐Crestview Interconnection, including a requirement that Crestview grant the necessary right‐of‐way to Calleguas at no cost for the facilities on Crestview’s property just west of the intersection of Camino Tierra Santa and Via Zamora in Camarillo. On a motion by Director Waters, seconded by Director Blois, the Board of Directors voted 5‐0 to authorize the President of the Board and the General Manager to sign the certificate of acceptance for the Easement Deed for Parcel CMWD 1322. AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

J. STRATEGIC PLANNING

None K. BOARD OF DIRECTORS

1. Oral report on meetings attended by Board members

Board members provided oral reports on meetings attended at the expense of the District, pursuant to Government Code Section 53232.3(d). All expenses would be filed at the end of the month, accompanied by receipts.

2. Discussion regarding upcoming meetings to be attended by Board members The Board discussed meetings they planned to attend.

3. Metropolitan update Director Blois provided an update on the Metropolitan Board and Committee meetings. He said that a resolution was adopted for levying ad valorem property taxes for the next year.


4. Discussion regarding Resolution No. 1950, nominating a Calleguas Board Member to Fill the term of 1/1/2019 to 1/1/2023 for the Regular or Alternate Special District Member of the Ventura Local Agency Formation Commission (LAFCo)

RESOLUTION OF THE BOARD OF DIRECTORS OF CALLEGUAS MUNICIPAL WATER DISTRICT

NOMINATING ANDY WATERS TO FILL THE TERM OF 1/1/2019 TO 1/1/2023 FOR THE ALTERNATE

SPECIAL DISTRICT MEMBER OF THE VENTURA LOCAL AGENCY FORMATION COMMISSION

The General Manager said that the terms of Ventura Local Agency Formation Commission (LAFCo) special district regular member Elaine Freeman and alternate special district member Andy Waters will expire on January 1, 2019. Therefore, LAFCo is seeking nominations for the subsequent four‐year terms (January 1, 2019 through January 1, 2023). There are two special district regular members on LAFCo and one alternate. The alternate votes if one of the regular members abstains or is absent. LAFCo is responsible for implementing state law and state and local policies relating to boundary changes for cities and most special districts, including spheres of influence, incorporations, annexations, and reorganizations (including annexations to Calleguas and Metropolitan). Calleguas pays about $86,000 in fees to LAFCo each year. Director Waters expressed interest in being nominated as a candidate for the alternate member position. On a motion by Director Blois, seconded by Director Quady, the Board of Directors voted 5‐0 to nominate Andy Waters as the Alternate Special District Member of Ventura Local Agency Formation Commission (LAFCo). Resolution No. 1950 is attached and made part of these minutes. AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

L. CLOSED SESSION

1. Closed Session conference with legal counsel regarding existing litigation pursuant to Government Code Section 54956.9(d)(1) – United States, et. al. v. J‐M Manufacturing Co., et al., Case No. CV 06‐55‐GW At 6:33 p.m., Director Slosson adjourned to Closed Session to discuss Item L‐1 as stated on the agenda.


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CLOSED SESSION CONTINUING ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐

At 6:48 p.m., Director Slosson reconvened the meeting to Open Session. Regarding L‐1, Director Slosson stated that the Board received a report from counsel and no action was taken.

M. DISTRICT COUNSEL

1. Discussion regarding Resolution No. 1951, Establishing a Reserve Fund for Repair or Replacement of PVC Pipe Manufactured by J‐M Manufacturing Company, Inc.

RESOLUTION OF CALLEGUAS MUNICIPAL WATER DISTRICT ESTABLISHING A RESERVE FUND FOR REPAIR OR REPLACEMENT OF PVC PIPE MANUFACTURED BY J‐M MANUFACTURING COMPANY, INC.

On a motion by Director Blois, seconded by Director Waters, the Board of Directors voted 5‐0 to approve Resolution No. 1951. Resolution No. 1951 is attached and made part of these minutes. AYES: Directors Blois, Waters, Quady, Santamaria, Slosson NOES: None

N. OTHER BUSINESS

None O. FUTURE AGENDA ITEMS

None


P. ADJOURNMENT

Director Slosson declared the meeting adjourned at 6:49 p.m. Respectfully submitted, Andy Waters, Board Secretary


CALLEGUAS MUNICIPAL WATER DISTRICT BOARD OF DIRECTORS MEETING

September 19, 2018

MINUTES

The meeting of the Board of Directors of Calleguas Municipal Water District was held at the District Office, 2100 Olsen Road, Thousand Oaks, California, on September 19, 2018.

The meeting was called to order by Thomas L. Slosson, President of the Board, at 5:00 p.m.

A. CALL TO ORDER, PLEDGE OF ALLEGIANCE, AND ROLL CALL

Directors Present: Thomas L. Slosson, President Andres Santamaria, Vice President Andy Waters, Secretary Steve Blois, Director

Directors Absent: Scott Quady, Treasurer

Staff Present: Susan Mulligan, General Manager Tony Goff, Manager of Operations and Maintenance Kristine McCaffrey, Manager of Engineering Dan Smith, Manager of Finance and Human Resources Tori Hren, Safety Officer Kara Wade, Clerk of the Board

Legal Counsel Present:

Robert Cohen, Cohen & Burge, LLP, District Counsel

B. MINUTES

None

C. WRITTEN COMMUNICATION

None

D. ORAL COMMUNICATION

None

B-2 MINUTES


E. GENERAL MANAGER 1. Discussion regarding Agreement between Calleguas Municipal Water District and Fox

Canyon Groundwater Management Agency to Provide Model Runs The General Manager said that this agreement provides for Calleguas to perform model runs for the East Las Posas Basin in support of the Fox Canyon Groundwater Management Agency’s (FCGMA) Las Posas Valley Basin Groundwater Sustainability Plan (GSP). The agreement was drafted by Calleguas’ Groundwater Counsel, Best Best & Krieger, and reviewed by District Counsel. It protects Calleguas from liability related to this work in the event of litigation and provides for FCGMA to pay $5,000 for each model run after the first six. FCGMA does not have a model of its own with which to perform this work. Provision of these services by Calleguas is consistent with the following strategic plan goals:

Facilitate collaborative planning of recycled water use, brackish groundwater development, stormwater capture, conjunctive use, and other approaches to maximize water resources.

Work with stakeholders to promote regulation that supports water supply reliability.

United Water Conservation District plans to enter into a similar agreement to perform model runs for the West Las Posas, Oxnard Plain, and Pleasant Valley Basins. On a motion by Director Waters, seconded by Director Blois, the Board of Directors voted 4‐0 to authorize the General Manager to sign the agreement. AYES: Directors Blois, Waters, Santamaria, Slosson NOES: None


1. August 2018 Water Use and Sales, July 2018 Power Generation, and August 2018 Investment Summary Reports The Manager of Finance and Human Resources presented the reports. No action was taken.

2. Disbursements for the District’s monthly activities for August 2018

Director Waters presented the disbursement report. The Board asked questions and the managers answered them. On a motion by Director Waters, seconded by Director Santamaria, the Board of Directors voted 3‐0‐1 to approve the outstanding bills for payment.


AYES: Directors Waters, Santamaria, Slosson NOES: None ABSTAIN: Director Blois

3. Update on Calleguas’ Safety Plans

The General Manager said that, although Calleguas has historically had an excellent safety record, the recently hired Safety Officer has reviewed Calleguas’ safety plans and determined that it would be beneficial to update them to reflect current operations and regulations. In order to complete this substantial effort in a timely manner, staff proposes to issue a request for proposals for a consultant to review and update the plans to comply with regulatory requirements. The Safety Officer described the regulatory agencies governing environmental and employee safety, and the various plans required by law. The Board asked questions and the Safety Officer answered them. Citing Calleguas’ good safety record, Director Waters expressed doubt as to the need for a consultant to perform this work and expressed a preference that staff do so. The Manager of Finance and Human Resources said that the Safety Officer is busy with day‐to‐day safety activities and that it would take years for her to do these updates in her available time. The Manager of Finance and Human Resources said that, once a consultant brings all the plans up to date, the Safety Officer would be able to update them continuously thereafter. No action was taken.

4. Quarterly Capital Project Report for period ending June 30, 2018

The Manager of Finance and Human Resources said that this report provides a snapshot of the financial activity that has occurred on the District’s capital projects, the overall amount spent to date on the projects, the phase the projects have been budgeted through, and the estimated date the current phase will be completed. No action was taken.

G. OPERATIONS AND MAINTENANCE

1. Discussion regarding repair of the Lynn Road Lateral and Mesa Feeder

The Manager of Operations and Maintenance said that, on September 8, 2018, a traffic collision occurred along westbound Olsen Road in the vicinity of California Lutheran University. A single vehicle sheared off three air vacuum and release valve (AVAR) assemblies, destroyed three cabinets, and damaged AVAR lateral piping. The Manager of Engineering said that District staff plans to contract for the necessary repair work through the As‐Needed Pipeline Services Contract. No action was taken.


2. Discussion regarding Resolution No. 1953, authorization and call for bids for hydroelectric generator maintenance services

A RESOLUTION OF THE BOARD OF DIRECTORS OF CALLEGUAS

MUNICIPAL WATER DISTRICT APPROVING THE SPECIFICATIONS AND CALLING FOR BIDS

FOR A HYDROELECTRIC GENERATOR MAINTENANCE AGREEMENT

The Manager of Operations and Maintenance said that the purpose of this requested action is to approve the publication of a Notice Inviting Bids for hydroelectric generator maintenance services. The contract is to perform preventative and corrective maintenance, as well as rehabilitation services, on the District's five hydroelectric generator assemblies on an as‐needed basis. The contract will be effective from January 1, 2019 through December 31, 2019 with an option to renew annually for up to two additional years. This work is estimated to cost $200,000 over the next three years. Services will be billed as time‐and‐material tasks.

On a motion by Director Blois, seconded by Director Santamaria, the Board of Directors voted 4‐0 to approve Resolution No. 1953. Resolution No. 1953 is attached and made part of these minutes. AYES: Directors Blois, Waters, Santamaria, Slosson NOES: None

H. RESOURCES AND PUBLIC AFFAIRS

None


1. Discussion regarding the Agreement Between Crestview Mutual Water Company and Calleguas Municipal Water District for Delivery of Water from Crestview to Calleguas The Manager of Engineering said that, at the January 17, 2018 Board meeting, the Board authorized the General Manager to negotiate the terms of an agreement with Crestview Mutual Water Company (Crestview) to participate in the Well No. 8 project, subject to subsequent Board approval. This project arose from discussions with Crestview for the Water Supply Alternatives Study (WSAS). Under the terms of the Agreement, Crestview will construct a new well (Well No. 8) in Camarillo, which can provide approximately 3 cubic feet per second (cfs). The Agreement requires Crestview to design, acquire the right‐of‐way for, permit, construct, own, operate, maintain, and repair Well No. 8, the pipe connecting Well No. 8 to the Crestview system, and associated facilities, including a natural gas backup generator and connections for a portable diesel generator.


Crestview agrees to have Well No. 8 operational within 5 years. The Agreement also requires Crestview to modify their existing interconnections with Camarillo and California‐American Water Co. (CalAm) if Calleguas determines it is beneficial for water supply. Calleguas will reimburse Crestview for the cost of the Well No. 8 facilities, subject to a total cost cap of $2.1 million. It is estimated that approximately $500,000 of that will be spent in this Fiscal Year, which requires a corresponding increase in the Contributed Capital to Others budget. In future years, the anticipated expenditures will be incorporated into the fiscal year budget before it is approved. Upon request by Calleguas, Crestview is required to deliver 3 cfs to Calleguas for up to 6 months through the planned Crestview‐Calleguas Interconnection, existing Crestview‐Camarillo Interconnections, and/or existing Crestview‐CalAm Interconnection. For every acre‐foot of water delivered from Crestview to Calleguas, Calleguas will deliver to Crestview one acre‐foot of water at a later date. The water returned to Crestview will be free of charge between October 1 and April 30 and subject to only the capacity charge between May 1 and September 30. In addition, for every acre‐foot of water delivered from Crestview to Calleguas, Calleguas will pay Crestview $316 per acre‐foot for administration, conveyance, electricity, and maintenance costs (subject to annual increases in accordance with the Consumer Price Index [CPI]).

If Crestview is unable to produce a combined total of 3 cfs, Crestview will pay a penalty of $316 per acre‐foot (subject to annual increases in accordance with the CPI) for each acre‐foot requested by Calleguas but not delivered by Crestview. The penalty does not apply if an act of God makes it impossible for Crestview to meet its own customer demands and also provide water to Calleguas. Additionally, if requested by Calleguas, Crestview will use its best efforts to provide water at a flow rate above 3 cfs for the first 6 months and at a flow rate above 0 cfs after the first 6 months. This project is anticipated to be one of the most cost‐effective projects to provide additional water supply in an outage. Due to the interrelationship between this Agreement and the existing Agreement Between Crestview Mutual Water Company and Calleguas Municipal Water District for Interconnection Between Their Potable Water Systems, for clarity and ease of implementation, the provisions of the existing agreement were incorporated into this one and it therefore supersedes it. The agreement has been reviewed by legal counsel and is provided in the packet. The Board discussed the value of a natural gas generator as a backup to the electrical supply and decided that, if Well No. 8 has plugs for connection of a portable diesel generator, the natural gas generator would not provide substantial added value.


On a motion by Director Waters, seconded by Director Blois, the Board of Directors voted 4‐0 to authorize the General Manager sign the agreement, with a requirement that Calleguas would not pay for a natural gas generator, and to approve a budget increase in Contributed Capital to Others of $500,000. AYES: Directors Blois, Waters, Santamaria, Slosson NOES: None

2. Discussion regarding approval of a capital project budget allocation in the amount of $1,320,000 for the Calleguas‐Crestview Interconnection (Project No. 552)

The Manager of Engineering said that, on January 6, 2016, the Board approved the Agreement Between Crestview Mutual Water Company and Calleguas Municipal Water District for Interconnection Between their Potable Water Systems. She said that, although this agreement would be superseded by the new agreement approved in the previous agenda item, its provisions have been incorporated into the new agreement. The interconnection is a cost effective means of providing up to 5 cfs to Calleguas during outages of imported supplies. The design of the Calleguas‐Crestview Interconnection has now been completed. The previous budget covered only the design phase and the project is now ready to be bid and constructed; additional budget needs to be allocated to move forward with this next phase. The cost of this project has been planned for in the Five‐Year Capital Improvement Plan and the necessary funds are available.

On a motion by Director Waters, seconded by Director Blois, the Board of Directors voted 4‐0 to approve the budget allocation. AYES: Directors Blois, Waters, Santamaria, Slosson NOES: None

3. Discussion regarding Resolution No. 1954, authorization and call for bids for Calleguas‐Crestview Interconnection (Project No. 552), located just east of the intersection of Camino Tierra Santa and Via Zamora in Camarillo

A RESOLUTION OF THE BOARD OF DIRECTORS OF CALLEGUAS

MUNICIPAL WATER DISTRICT APPROVING THE PLANS AND SPECIFICATIONS

AND CALLING FOR BIDS FOR CALLEGUAS‐CRESTVIEW INTERCONNECTION

The Manager of Engineering said that, as discussed above, the Calleguas‐Crestview Interconnection will allow Calleguas to receive up to 5 cfs from Crestview during outages of imported supplies. The engineer’s estimate for this project is $947,000.


On a motion by Director Blois, seconded by Director Waters, the Board of Directors voted 4‐0 to approve Resolution No. 1954. Resolution No. 1954 is attached and made part of these minutes. AYES: Directors Blois, Waters, Santamaria, Slosson NOES: None

J. STRATEGIC PLANNING None

K. DISTRICT COUNSEL

None

L. BOARD OF DIRECTORS

1. Oral reports on meetings attended by Board members Board members provided oral reports on meetings attended at the expense of the District, pursuant to Government Code Section 53232.3(d). All expenses would be filed at the end of the month, accompanied by receipts.

2. Discussion regarding upcoming meetings to be attended by Board members

The Board discussed meetings they planned to attend.

3. Metropolitan update

Director Blois said that the Metropolitan Board had received a report on a potential California Aqueduct groundwater storage and pump back project with Antelope Valley East Kern Water Agency and made changes to the structure of the Ethics Office.

M. CLOSED SESSION

None N. OTHER BUSINESS

None

O. FUTURE AGENDA ITEMS

None


P. ADJOURNMENT

Director Slosson declared the meeting adjourned at 7:04 p.m. Respectfully submitted, Andy Waters, Board Secretary

THOMAS L. SLOSSON, PRESIDENT DIVISION 1

ANDY WATERS, SECRETARY DIVISION 3

STEVE BLOIS, DIRECTOR DIVISION 5

ANDRES SANTAMARIA, VICE PRESIDENT DIVISION 4

SCOTT H. QUADY, TREASURER DIVISION 2

SUSAN B. MULLIGAN GENERAL MANAGER

web site: www.calleguas.com

2100 OLSEN ROAD • THOUSAND OAKS, CALIFORNIA 91360-6800 805/526-9323 • FAX: 805/522-5730

To: Board of Directors From: Susan Mulligan, General Manager Date: September 28, 2018 Subject: Monthly Status Report on District Activities

Engineering

Construction

1. Wellfield Emergency Generators (494) – Stronghold Engineering, Inc. (SEI) continued toinstall rebar and place concrete for fuel pipe and conduit trenches and wall footings forthe Emergency Generator Building. SEI continued installation of electrical conduitswithin the fuel tank area and the electrical room. SEI also installed electrical pullboxmanholes and conduits between the new SCE Switchyard and the Emergency GeneratorBuilding. SEI installed welded steel pipe for the water pipelines serving the EmergencyGenerator Building. Staff continued coordinating with Southern California Edison (SCE)regarding equipment submittal and schedule requirements. (CIP Priority: High)

2. Grandsen Pump Station, Phase 2, Standby Generators, Hydroelectric Generator, andRegulating Station No. 2 Relocation (500) – Shimmick Construction Company (Shimmick)continued work on electrical equipment and instrumentation, including testing, andenergized the new pump station building. Shimmick provided training for District staffon arc flash safety for the new electrical equipment. Shimmick, Perliter & Ingalsbe(P&I), and staff continued work on testing and startup plans and procedures for themajor equipment. Shimmick had of diesel fuel delivered for use during startup andtesting of the emergency backup generators. Northern Digital, Inc. (NDI) continuedwork on the programming for the pump station control panel. (CIP Priority [PumpStation and Pressure Regulating Station No. 2 Replacement]: High; CIP Priority [Hydro]:Low)

3. Las Posas Basin Deep Groundwater Monitoring Project, Additional Deep Wells (527) –The Board awarded the project to Cascade Drilling, L.P. (Cascade). Cascade returned thesigned contract, which is under review by staff. Staff continues to negotiate with an

E-1 GENERAL MANAGER

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additional property owner who may be willing to grant easements for monitoring wells. (CIP Priority: Medium)

4. Plastic Pipe Storage Project (534) – JEC, Inc., completed installation of the transformers that will provide power to the new storage building. (CIP Priority: Medium)

5. Networking Center Upgrades (551) – Staff continues testing the Voice over Internet Protocol (VoIP) phones and related software. AllConnected Inc. (ACI) continues with support to resolve reported issues. ACI is working with the VoIP service provider (Spectrum) to try to resolve an issue where certain numbers cannot be called from the new system. (CIP Priority: Medium)

6. Turnout PC Upgrade Pilot (558) – A kick off meeting was held with staff, NDI, and ACI. (CIP Priority: Medium)

7. Dam, Dike 1, and Springville Reservoir Erosion Repair and Drainage Improvements (565) James McMinn, Inc. continues to submit shop drawings and MNS Engineers, Inc. (MNS) continues to review them. (CIP Priority: Medium)

8. Springville Hydro Strainer Vault No. 2 Corrosion Repair (572) – Staff ordered a new isolation valve that will facilitate continuing to deliver water to Camarillo during the shutdown of the Oxnard‐Santa Rosa Feeder needed to perform the corrosion repair. (CIP Priority: Not Reviewed)

9. Erosion Repair for the Simi Valley Recycled Water Pipeline (575) – Blois Construction performed the erosion repairs. (CIP Priority: Not Reviewed)

10. Lynn Rd. Lateral and Mesa Feeder AVARV Repairs (576) – This is a new project on this report. A motorist traveling westbound on Olsen Rd./Lynn Rd. just west of California Lutheran University struck three air‐vacuum and air release valves (AVARV), one on Mesa Feeder and two on Lynn Road Lateral. Staff is investigating the feasibility of relocating the AVARVs further from the roadway to reduce the likelihood of a similar accident in the future. (CIP Priority: Not Reviewed)

Design

11. OSR Feeder, LPF, Santa Rosa Hydro, and Miscellaneous Valve Improvements (442) – Staff continues to review the 60 percent plans and specifications. (No Change.) (CIP Priority: Medium)

12. LVMWD‐CMWD Interconnection (450) – Phoenix Civil Engineering, Inc. (PCE) submitted

the final Undergrounding Technical Memorandum evaluating constructing the pump station and pressure regulating station (PRS) underground. Staff worked with PCE to develop a scope of work to modify the design to construct the pump station and PRS

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underground. PCE and staff continue evaluating additional potential alternative pipeline alignments. Surveying was performed at the pump station and PRS site. Padre Associates submitted a revised administrative draft Initial Study for California Environmental Quality Act compliance, which is under review by LVMWD and Calleguas staff. (CIP Priority: High)

13. PLC Replacement Project (489) – Staff are reviewing the Binary Logic and PLC Program Diagrams. (No Change.) (CIP Priority: Medium)

14. Wellfield Water Treatment Plant (506) – Kennedy/Jenks Consultants (KJ) continued analyzing the results of the large‐diameter cartridge filter testing to determine whether the filters will meet the water quality goals. (CIP Priority: Low)

15. Salinity Management Pipeline, Phase 3 (536) – Staff is preparing a design package related to the Upland Road bridge to submit to Camarillo for review. (CIP Priority: Low)

16. Crestview Interconnection (552) –The project is out to bid and potential bidders are purchasing Contract Documents. (CIP Priority: Medium)

17. Salinity Management Pipeline, Phase 4 (561) – P&I is revising the draft preliminary design report (PDR) to incorporate staff’s comments. (No change.) (CIP Priority: Low)

18. Calleguas‐Ventura Interconnection (562) – KJ continues to prepare the Environmental Impact Report. The General Manager is drafting an interconnection construction and operations agreement. Metropolitan is drafting a wheeling agreement. (CIP Priority: High)

19. Simi Valley Reservoir (569) – P&I continues to prepare the site selection study and PDR. (No change.) (CIP Priority: High)

20. Toe of Dam (TOD) Pump Station Distress Study (570) – O&M continues their investigation to locate and isolate the source of the leak. (No change.) (CIP Priority: Not Reviewed)

21. Hueneme Road Culvert Rehabilitation (573) – Staff reviewed draft plans and returned comments to MNS. (CIP Priority: Medium)

22. NPV Desalter SMP Discharge Station (574) – MNS submitted a final draft PDR, which is under review by staff. (CIP Priority: Medium)

Miscellaneous

23. Training – A Project Manager presented to Engineering staff about the future of the SMP. A Senior Project Manager attended the North American Society for Trenchless

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Technology’s Western Regional No‐Dig Conference in Phoenix. A Senior Project Manager attended a half‐day session hosted by the Ventura County Chapter of the American Public Works Association on Bluebeam, a sophisticated program for reviewing and marking up plans and other documents in PDF format. The Manager of Engineering attended Southern California Edison’s annual Water‐Energy Conference, which included a session on the new Time of Use rates, which will be implemented in March 2019.

24. Water Supply Alternatives Study – KJ continues to evaluate a limited number of projects as part of Phase 2.1 and prepare the scope of work for Phase 2.2.

25. Crestview Well No. 8 Agreement – Calleguas’ Board approved the agreement on the condition that a natural gas backup generator is not provided for the well.

26. Study of Seismic Impacts to the Santa Susana Tunnel – One qualifications package was received from Brierley Associates. Brierley assembled a qualified, experienced team and demonstrated a strong understanding of the work. The Manager of Engineering is working with Brierley to negotiate a professional services agreement and scope of work.

27. Lifting Eye Issue – KJ is evaluating the existing lifting eyes to determine whether the safe

working capacity can be calculated or they need to be replaced. A draft analysis was submitted and staff returned comments to KJ.

28. Association of California Water Agencies Energy Committee – The Manager of Engineering participated in a conference call with the drafting group of the Greenhouse Gases Emissions Reduction and Renewable Energy Working Group to update ACWA’s Energy and Water Resources Policy Principles. She also reviewed and edited drafts of the revised principles.

29. Public Organization Right‐of‐Way Managers Forum – The Manager of Engineering attended a meeting at MWD of public agency staff with right‐of‐way responsibilities. This was the first meeting of this group so the meeting was focused on developing a list of topics of interest for future meetings.

30. MWD Member Agency Innovation Council – The Manager of Engineering attended the first meeting of the MWD Member Agency Innovation Council. MWD staff presented their innovation program and solicited member agency input on which areas could most benefit from innovation. It is anticipated that future meetings will be held twice yearly.

Operations and Maintenance

31. Operations and Maintenance Department held an Operator Training Program Meeting for staff on September 28. A Calleguas Senior Controls Technician provided comprehensive training on SCADA communication, control logic, permissives, transmitters, UPS devices, and standby generator backup power.

5

32. Calleguas SMP facilities are currently delivering Oxnard’s AWPF water to upstream

agricultural users and have been doing so intermittently through the month of September. Port Hueneme Water Agency is also intermittently discharging brine through the SMP downstream of SMP pressure sustaining valves (so it doesn’t mix with the AWPF water) and Camrosa Water District is intermittently discharging recycled water into the SMP.

33. Operations and Maintenance staff provided design review, technical, inspection, and

field support to the Engineering Department on various projects including:

Wellfield Water Treatment Plant – Regulatory Compliance: technical support,

Erosion Repair for the Simi Valley Recycled Water Pipeline – System Maintenance: field support,

Wellfield Emergency Generators – System Maintenance: inspection support,

Grandsen Pump Station, Phase 2, Standby Generators, Hydroelectric Generator, and Regulating Station No. 2 Relocation – technical and field support,

Anode Well Replacement – Control Systems: technical support,

Turnout PC Upgrade Pilot – Control Systems: technical support,

Networking Center Upgrades – Control Systems: technical support, and

PLC Replacement Project – Control Systems: technical support.

34. Control Systems staff spent time performing a control logic checkout of Grandsen Pump Station Phase 2 (GPS 2), receiving GPS 2 training, and working on communication issues at Lindero Pump Station.

35. Control Systems staff performed preventative maintenance and routine inspection on:

Wellfield Chlorine System,

District Headquarters,

Santa Rosa Hydroelectric Generator,

Grandsen Pump Station,

Lake Sherwood Station,

Pressure Regulating Stations No. PIT 2, 8, and 9,

Lake Bard Water Filtration Plant,

California American service connections,

Camrosa service connection,

Pleasant Valley Mutual service connection,

City of Thousand Oaks service connection, and

Wells 2, 4, 5, 6, 7, and 8.

36. Distribution System staff spent time test operating the GPS 2 pumps, receiving GPS 2 training, and repairing Wellfield injection valves.

6

37. Distribution System staff performed preventative maintenance and routine inspection on:

Wellfield Ammonia System,

Wellfield Chlorine System,

Camrosa Discharge Station,

PHWA Discharge Station,

East Portal Hydroelectric Generator,


Springville Hydroelectric Generator,


Lake Bard Water Filtration Plant,

Solano Verde service connection,

VCWWD service connections, and

Wells 1, 4, 7, 9, 10, 11, 12, 13, 14, 15, 16, 17, and 18.

38. System Maintenance staff spent time configuring GPS 2 valves, receiving GPS 2 training, and making repairs to Lynn Road Lateral and Mesa Feeder AVARs.

39. System Maintenance staff performed preventative maintenance and routine inspection

on:

Camrosa Discharge Station,

District Headquarters,

East Portal Hydroelectric Generator,


Springville Hydroelectric Generator,

Lake Bard site,

Calleguas Conduit No. 5,

OSR Feeders 1, 2, and 3,

Conejo Pump Station,

Fairview Pump Station,


TOD Pump Station,

Conejo Reservoir,

Grimes Canyon Reservoir,

Lake Sherwood Reservoir,

Newbury Park Reservoir,

SMP Control Tank,

Springville Reservoir,

Thousand Oaks Reservoir,

Westlake Reservoir,

Wells 1 through 18, and

Wellfield site.

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40. Water quality met all State and Federal standards for the month of September.

41. Groundwater storage totals through the end of August include 186 acre feet well

production and 31 acre feet of well injection.

Groundwater storage totals through August are as follows: East Las Posas Wellfield Injection 11,799 acre feet East Las Posas In Lieu 6,442 acre feet West Las Posas In Lieu 25,314 acre feet Oxnard In Lieu 16,524 acre feet Pleasant Valley In Lieu 1,736 acre feet Conejo Creek Project 23,253 acre feet

42. The East Porta, Santa Rosa Hydroelectric, and Springville Generators are currently available for operation and on‐line as flow conditions permit. The Conejo Hydroelectric Generator is currently out of service as staff continues to integrate Grandsen Pump Station Phase 2 into the distribution system.

43. The District measured no rainfall from September 1 to September 26 at the Lake Bard site. Measurable rainfall for the current water year, beginning October 1, is 8.48 inches.

Resources

Development & Planning Programs

Annexations

44. Calleguas Annexation No. 101 – Ocean View Schools – On July 18, the Ventura Local Agency Formation Commission (LAFCo) approved the annexation unanimously. As of this writing the City of Oxnard has not delivered payment for the Annexation Fees. After Calleguas receives the fee payment, a resolution for final approval will come before the Board of Directors.

45. Calleguas Annexation No. 103 – CEDC – On September 21, staff received an initial

deposit to begin work on a new annexation. The applicant is the Cabrillo Economic Development Corporation (CEDC). Annexation 103 will cover a vacant parcel near the intersection of Pleasant Valley Road and Etting Road within the City of Oxnard. The property is located between two cemeteries and lies outside the present boundary of Calleguas. Approximately two acres would be utilized for a proposed affordable housing development.

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Public Affairs & Water Use Efficiency

46. On September 8, the Manager of Resources participated in a KVTA 1590 AM program on the status of Ventura County’s water resources. Topics of discussion included a historical overview of regional water development, resource disparities within the County, future challenges related to a warming climate, and CA WaterFix.

47. Staff continues to work with Proctor & Gamble (P&G) on the concept of a recycled water facility on the Oxnard campus. P&G plans to conduct a feasibility study that investigates novel technologies while also addressing affordability. More information will be presented at the Board meeting on October 3rd.

48. On September 7, the Resources Program Administrator attended a DWR listening session on AB 1668 and SB 606 ‐ Making Conservation a California Way of Life. MWD hosted the meeting and purveyor representatives from the City of Simi Valley and Camrosa Water District were also in attendance. DWR will take feedback from the listening sessions to finalize its primer document covering the new statutes enacted by the legislation and implementation timeline.

49. On September 8, the District hosted a hands‐on drip irrigation workshop led by the UC

Master Gardeners of Ventura County. 30 attendees worked in small groups with the Master Gardeners to assemble and install drip irrigation systems. The next class will be held on Saturday, October 13. Reservations can be placed online at: http://ucanr.edu/sites/VCMG/.

50. On September 13, Calleguas held a district‐wide Public Information Officer /

Conservation Coordinator meeting. The group discussed promotion of the Landscape Transformation Program, new flexibility with Metropolitan funds for custom conservation projects, the District’s drip irrigation workshops, and the MWD 365 water use efficiency campaign.

51. On September 13, the Resources Program Administrator attended a City of Thousand Oaks Water Conservation Group meeting. Thousand Oaks staff led a discussion on potential conflicts of conservation ordinances among the City’s water purveyors. The City also provided a demonstration of the Water Efficiency Explorer, a free tool developed by the CA Data Collaborative, which provides a first assessment of water agency compliance on the residential component of the state‐mandated water use efficiency objectives.

52. On September 17, the Manager of Resources and the Resources Program Administrator

attended the Oxnard Chamber of Commerce – Water Issues Committee. Staff presented on the status of CA WaterFix and provided a legislative update.

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53. On September 18, the Resources Program Administrator attended a large landscape

survey administered to the Anacapa Beach Homes HOA in Port Hueneme. The Large Landscape Irrigation Survey Program (sponsored by the Metropolitan Water District) is made available for commercial and industrial customers, HOAs, and public agencies that maintain irrigated landscapes larger than one acre. A final report on the irrigation system will be prepared by MWD and provided to the Anacapa Beach Homes HOA.

54. On September 20, the Resources Program Administrator attended the MWD Monthly

Water Use Efficiency Meeting. Purveyor representatives from the City of Oxnard and the City of Simi Valley were also in attendance. MWD addressed Landscape Transformation requirements for parkways at the meeting and discussed a future pilot program to increase water savings in disadvantaged communities (DACs).

55. As of September 25, there were 51 applications in good standing under the Landscape

Transformation Program for a total reserved amount of $58,131 in MWD funding. For FY 18‐19, under the Device Program, there were 298 applications in good standing for a total reserved amount of $70,632 in MWD funding.

Strategic Planning

56. Metropolitan Water District —The Metropolitan Water District Board of Directors met on September 10, 11, and 25 addressing the following areas of interest to the District:

WaterFix Update: Metropolitan’s Special Committee on the Bay‐Delta received a comprehensive update on various approvals pending for California WaterFix. According to Metropolitan’s General Manager, the two major approvals are 1) the Delta Stewardship Council’s certification of consistency with the Delta Plan and 2) the State Water Resources Control Board’s (SWRCB) decision on the Department of Water Resources’ (DWR) petition for a Change in the Point of Diversion for the State Water Project. Regarding the consistency certification, DWR has submitted a consistency certification. Nine appeals to that certification by 26 different parties have been filed. The Delta Stewardship Council has set a public hearing for October 24‐26. The appeals allege inconsistency with Delta Plan policies of reduced reliance on the Delta for exports and inadequate environmental protections. The Stewardship Council will issue a written determination within sixty days following the close of the public hearing. Additional information may be found at the Stewardship Council’s website: www.deltacouncil.ca.gov. Regarding the SWRCB’s point of diversion decision, the contending parties have completed their rebuttal of prior arguments and is now proceeding to rebuttals of the rebuttals (aka sur‐rebuttal). That phase of the deliberations is anticipated to be

10

completed in October. The schedule for the closing briefs and final decision making has not been announced. Additional information may be found at the Water Board’s website: www.waterboards.ca.gov. The Bay‐Delta committee was also briefed on the following WaterFix‐related issues: the recently released WaterFix economic analysis; progress on the supplemental EIR; the biological opinions for delta fisheries; the negotiations among the State Water Project contractors for transfer agreements; the JPAs for design, construction, and financing; the status of negotiations on the cooperative operating agreement between the State Water Project and federal Central Valley Project facilities; habitat restoration; and the State Water Board’s water quality plan update for the delta. While there are many inter‐related approvals, agreements, and regulations; there is also emerging around WaterFix a better sense of an integrated approach to addressing water quality, supply, and environmental issues in the Delta.

Nominations for Metropolitan Board Chair: The Metropolitan Executive Committee accepted the following nominations for Board chair: Director Steve Blois (Calleguas Municipal Water District), Director Michael Camacho (Inland Empire Utilities Agency), and Gloria Gray (West Basin Municipal Water District). The Metropolitan Board of Directors will elect a new chair at its regular Board meeting on October 9.

Groundwater Resources

57. Aquifer Storage and Recovery (ASR)

Non‐District Well Monitoring and Pump Lowering (Project No. 518) – The 3rd quarter data collection and maintenance activities were completed.

Groundwater Modeling (Project No. 528) – An agreement with Fox Canyon Groundwater Management Agency to provide groundwater modeling support for the Las Posas Valley Basin Groundwater Sustainability Plan (LPVBGSP) was executed. The Contract Groundwater Manager coordinated with FCGMA concerning planning for modeling support tasks.

58. Las Posas Valley Basin Users Group (LPUG) – LPUG met on September 12 to discuss

groundwater quality issues as they relate the LPVBGSP. 59. Fox Canyon Groundwater Management Agency

FCGMA Board of Directors – The FCGMA Board of Directors held meetings on September 14 and 26. During the September 14 meeting, Calleguas’ water rights counsel provided background on Calleguas’ comments on the preliminary draft LPVBGSP as those comments relate to the agreement for modeling support. The FCGMA Board approved modeling agreements with Calleguas and United Water

11

Conservation District. During the September 26 meeting, the FCGMA Board of Directors received updates on progress toward completing the GSPs and discussed the pumping allocation system for the Oxnard and Pleasant Valley Basins.

FCGMA Technical Advisory Group (TAG) – TAG met on September 6, with the Contract Groundwater Manager in attendance representing FCGMA Director Borchard. TAG discussed sustainable groundwater management criteria for groundwater quality and received updates on the status of the United Water Conservation District (UWCD) and Calleguas groundwater models.

Finance and Human Resources

Finance

60. The auditors from White, Nelson Diehl, Evans conducted the second phase of the audit,

reviewing general ledger balances and preparing the financial statements. 61. Open Enrollment for 2019 Health Insurance has started. An All‐Employee meeting was

held to explain the changes in benefits and costs for Calendar Year 2019.

Safety

62. The following training courses were completed during the month of September:

Personal Protective Equipment and Engineering Controls – Engineering Staff

Fire Safety & Fire Extinguishers – All Staff

Lockout/Tagout – O&M Staff 63. The Safety Officer issued a request for proposals got a consultant to review and update

documentation related to Calleguas’ safety programs.

64. The Safety Officer assisted the Ventura County Fire Department during an inspection of District’s Lake Bard facilities and observed the fire department conduct a confined space rescue exercise.

F-1 FINANCE

June 30, 2018Financial Statements

Calleguas Municipal Water DistrictStatement of Net Assets

9/27/2018 Page 1

ASSETS 06/30/18Current Assets: Cash & Investments 171,854,971$ Accounts Receivable 18,613,660 Inventory 48,828,411 Restricted Current Assets Restricted Cash & Investments 14,837,362

Total Current Assets 254,134,403

Capital Assets: Capital Assets (Net of Accumulated Depreciation) 465,817,707

Total Capital Assets 465,817,707

Other Non-current Assets: Other LT Assets 30,000

Total other non-current assets 30,000

Total Assets 719,982,111$

Deferred Outflows 10,594,306

Total Assets & Deferred Outflows 730,576,416$

as of June 30, 2018


9/27/2018 Page 2

as of June 30, 2018

LIABILITIES AND NET ASSETS 06/30/18Current Liabilities: Accounts Payable 20,336,453$ Interest Payable 4,249,995 Retention Payable 2,217,609 Deposits 157,426 Current portion of bonds payable 8,645,000

Total Current Liabilities 35,606,484

Long-Term Liabilities: Bonds payable, net of current portion 206,251,912 Compensated Absences 574,392 OPEB Liability 0 Pension Liability 9,360,414

Total long-term liabilities 216,186,718

Total Liabilities 251,793,202

Deferred Inflows 483,202

Total Liabilities & Deferred Inflows 252,276,404$

Net Assets: Invested in capital assets, net of related debt 227,051,112 Restricted 11,776,765 Unrestricted 239,472,136

Total Net Assets 478,300,012

Total Liabilities and net assets 730,576,416$

Calleguas Municipal Water District

9/27/2018 Page 3

Comparison for Twelve Months of Budget

Twelve Months ofFY 2017-18

Budget

Twelve MonthsEnded

06/30/18 $ Variance % Water Sales 113,363,200$ 125,517,500$ 12,154,300$ 110.7%Other Water Revenues 74,250 37,130 (37,120) 50.0%Capacity Charge 6,529,440 6,734,322 204,882 103.1%Readiness to serve-purveyors 6,379,890 6,345,708 (34,182) 99.5%Recycled Water 56,950 72,630 15,680 127.5%Pumping Power Revenue 730,000 793,358 63,358 108.7%Power Generation 750,000 861,581 111,581 114.9%SMP Fees 200,320 121,785 (78,535) 60.8%

Total Operating Revenues 128,084,050 140,484,014 12,399,964 109.7%

Cost of Water 84,588,760 93,076,598 (8,487,838) 110.0%Capacity Reservation Charge-MWD 2,010,680 2,010,680 0 100.0%Readiness to serve-MWD 6,379,890 6,320,378 59,512 99.1%Recycled Water 42,320 0 42,320 0.0%Pumping Power 1,350,000 1,403,303 (53,303) 103.9%

Total Cost of Water 94,371,650 102,810,959 (8,439,309) 108.9%

Salaries and benefits 9,515,170 9,889,530 (374,360) 103.9%Fuel and vehicle exp 150,000 147,169 2,831 98.1%Utilities 400,000 280,869 119,131 70.2%Operations & Maintenance Supplies 658,000 670,731 (12,731) 101.9%Office Supplies 72,100 49,042 23,058 68.0%Outside services 1,914,400 1,433,745 480,655 74.9%Consultants/Studies 1,526,500 624,896 901,604 40.9%Permits, Leases and fees 212,750 193,429 19,321 90.9%Travel & Training 113,530 94,494 19,036 83.2%Memberships 177,740 150,134 27,606 84.5%Insurance 252,000 129,461 122,539 51.4%Legal 280,000 134,637 145,363 48.1%Election Costs 0 0 0 N/C Conservation 175,000 154,171 20,829 88.1%Miscellaneous 0 2,949 (2,949) N/C

Total Operating Administration Expenses 15,447,190 13,932,855 1,514,335 90.2%

Operating Income 18,265,210$ 23,740,199$ 5,474,989$ 130.0%


9/27/2018 Page 4

Comparison for Twelve Months of Budget

Twelve Months ofFY 2017-18

Budget

Twelve MonthsEnded

06/30/18 $ Variance %


Interest Income 1,800,000 1,774,529 (25,471) 98.6%Water standby charges 1,375,000 1,338,793 (36,207) 97.4%Tax Revenue 7,800,000 8,363,157 563,157 107.2%Tax Collection, Bank & Bond Fees (532,500) (494,788) 37,712 92.9%Capital construction charges 0 0 0 N/C Other Income 58,970 154,869 95,899 262.6%Interest and redemption expense (8,959,710) (8,854,976) 104,734 98.8%Bond Premium/Discount Amortization 586,380 636,110 49,730 108.5%Build America Bond Subsidy 1,447,000 1,474,225 27,225 101.9%

Total non-operating revenue/Expenses 3,575,140 4,391,919 816,779

Income before Capital, Contributions, & Depreciation 21,840,350 28,132,119 6,291,769 128.8%

Depreciation (13,430,000) (13,407,685) 22,315 99.8%Capital Equipment > $5,000 (222,000) 0 222,000 0.0%Project Expense 0 (604,327) (604,327) N/C Gain/(Loss) on Sale of Capital Assets 0 46,103 46,103 N/C

Grant/Capital Contribution Revenue 0 0 0 N/C Capital Related Expenses (13,652,000) (13,965,910) (313,910) 102.3%

Changes in Net Assets 8,188,350$ 14,166,209$ 5,663,949

Net Assets, beginning of year 464,133,803

Net Assets, end of year 478,300,012$

F-2 FINANCE

August 31, 2018Financial Statements


9/28/2018 Page 1

ASSETS 08/31/18Current Assets: Cash & Investments 177,365,993$ Accounts Receivable 20,196,574 Inventory 48,655,522 Restricted Current Assets Restricted Cash & Investments 2,048,417

Total Current Assets 248,266,506

Capital Assets: Capital Assets (Net of Accumulated Depreciation) 465,528,975

Total Capital Assets 465,528,975

Other Non-current Assets: Other LT Assets 30,000

Total other non-current assets 30,000

Total Assets 713,825,481$

Deferred Outflows 10,506,703

Total Assets & Deferred Outflows 724,332,184$

as of August 31, 2018


9/28/2018 Page 2

as of August 31, 2018

LIABILITIES AND NET ASSETS 08/31/18Current Liabilities: Accounts Payable 23,221,019$ Interest Payable 1,401,393 Retention Payable 2,295,440 Deposits 156,536 Current portion of bonds payable 8,645,000

Total Current Liabilities 35,719,388

Long-Term Liabilities: Bonds payable, net of current portion 197,441,367 Compensated Absences 572,478 OPEB Liability 0 Pension Liability 8,968,217

Total long-term liabilities 206,982,062

Total Liabilities 242,701,450

Deferred Inflows 483,202

Total Liabilities & Deferred Inflows 243,184,652$

Net Assets: Invested in capital assets, net of related debt 227,051,112 Restricted 11,776,765 Unrestricted 242,319,656

Total Net Assets 481,147,532

Total Liabilities and net assets 724,332,184$


9/28/2018 Page 3

Comparison for Two Months of Budget

Two Months ofFY 2018-19

Budget

Two MonthsEnded

08/31/18 $ Variance % Water Sales 27,149,229$ 27,395,754$ 246,525$ 100.9%Other Water Revenues 6,195 1 (6,194) 0.0%Capacity Charge 1,251,208 1,166,192 (85,016) 93.2%Readiness to serve-purveyors 1,053,945 1,057,618 3,673 100.3%Recycled Water 16,657 18,155 1,498 109.0%Pumping Power Revenue 142,740 141,927 (813) 99.4%Power Generation 138,340 101,840 (36,500) 73.6%SMP Fees 47,940 22,202 (25,738) 46.3%

Total Operating Revenues 29,806,254 29,903,689 97,435 100.3%

Cost of Water 20,500,921 20,282,069 218,852 98.9%Capacity Reservation Charge-MWD 328,270 349,160 (20,890) 106.4%Readiness to serve-MWD 1,075,903 1,078,492 (2,589) 100.2%Recycled Water 7,650 0 7,650 0.0%Pumping Power 1,350,000 248,647 1,101,353 18.4%

Total Cost of Water 23,262,744 21,958,368 1,304,376 94.4%

Salaries and benefits 1,628,620 1,494,493 134,127 91.8%Fuel and vehicle exp 25,000 12,307 12,693 49.2%Utilities 55,010 40,374 14,636 73.4%Operations & Maintenance Supplies 123,730 67,652 56,078 54.7%Office Supplies 15,640 6,428 9,212 41.1%Outside services 316,680 322,987 (6,307) 102.0%Consultants/Studies 293,350 72,212 221,138 24.6%Permits, Leases and fees 38,100 1,570 36,530 4.1%Travel & Training 20,570 22,230 (1,660) 108.1%Memberships 28,510 96,596 (68,086) 338.8%Insurance 50,400 0 50,400 0.0%Legal 62,840 23,197 39,643 36.9%Election Costs 0 0 0 N/C Conservation 29,170 3,580 25,590 12.3%Miscellaneous 0 0 (0) N/C

Total Operating Administration Expenses 2,687,620 2,163,625 523,995 80.5%



9/28/2018 Page 4

Comparison for Two Months of Budget

Two Months ofFY 2018-19

Budget

Two MonthsEnded

08/31/18 $ Variance %


Interest Income 402,500 728,197 325,697 180.9%Water standby charges 0 0 0 N/C Tax Revenue 0 0 0 N/C Tax Collection, Bank & Bond Fees (88,670) (90,661) (1,991) 102.2%Capital construction charges 0 0 0 N/C Other Income 10,140 2,536 (7,604) 25.0%Interest and redemption expense (1,550,000) (1,434,453) 115,547 92.5%Bond Premium/Discount Amortization 77,940 77,942 2 100.0%Build America Bond Subsidy 0 0 0 N/C

Total non-operating revenue/Expenses (1,148,090) (716,439) 431,651

Income before Capital, Contributions, & Depreciation 2,707,800 5,065,257 2,357,457 187.1%

Depreciation (2,371,680) (2,228,469) 143,211 94.0%Capital Equipment > $5,000 (40,670) (77,331) (36,661) 190.1%Project Expense 0 (29,670) (29,670) N/C Gain/(Loss) on Sale of Capital Assets 0 0 0 N/C

Grant/Capital Contribution Revenue 0 0 0 N/C Capital Related Expenses (2,412,350) (2,335,470) 76,880 96.8%

Changes in Net Assets 295,450$ 2,729,787$ 2,511,217

Net Assets, beginning of year 478,417,745

Net Assets, end of year 481,147,532$

Dept Consultant PurposeNot to Exceed

LimitTotal Spent

Unexpended Remainder

ENG Perliter & Ingalsbe Design, Bid and Construction Phase Services - Grandsen Pump Station, Ph. 2 (500) $5,109,894 $4,893,839 $216,055

ENG Phoenix Civil Engineering, Inc. Design - LVMWD-CMWD Interconnection (450) $1,697,758 $186,766 $1,510,992

ENG Kennedy/Jenks Consultants Bid & Construction Phase Services - Wellfield Emergency Generators (494) $1,622,268 $383,031 $1,239,237

ENG Perliter & Ingalsbe Design - OSR & LP Feeder, Santa Rosa Hydro & Misc. Improvements (442) $1,304,962 $276,016 $1,028,946

ENG Northern Digital, Inc. Programming Services - Grandsen Pump Station, Ph.2 (500) $748,968 $596,200 $152,768

ENG Northern Digital, Inc. Programming Services - Wellfield Emergency Generators (494) $353,611 $17,395 $336,216

ENG Kennedy/Jenks Consultants Preliminary Design - Wellfield Treatment Plant (506) $319,602 $150,610 $168,992

ENG Phoenix Civil Engineering, Inc. Preliminary Design - LVMWD-CMWD Interconnection (450) $302,730 $277,099 $25,631

GW Intera Incorporated GW Flow Model East/South LP Basins, Ph. 2 $243,000 $52,198 $190,802

ENG Northern Digital, Inc. Well #9 Pilot Site - PLC Replacement (489) $224,000 $187,053 $36,948

ENG Kennedy/Jenks Consultants Alignment Study - Ventura-Calleguas Interconnection (562) $213,472 $110,825 $102,647

ENG Perliter & Ingalsbe Preliminary Design - SMP Ph. 4 (561) $198,161 $165,126 $33,035

ENG Perliter & Ingalsbe Preliminary Design - SMP Ph. 3 (536) $171,816 $152,844 $18,972

ENG Perliter & Ingalsbe Siting Study & Preliminary Design - Simi Valley Reservoir (569) $160,000 $19,529 $140,471

ENG Kennedy/Jenks Consultants Water Supply Alternatives Study, Ph. 1 $119,514 $97,885 $21,629

ENG Kennedy/Jenks Consultants Water Supply Alternatives Study, Ph. 2.1 $99,995 $39,228 $60,767

ENG Kennedy/Jenks Consultants Design - Las Posas Basin Deep Groundwater Monitoring Wells 2 & 3 (527) $99,974 $88,416 $11,558

RES The Sanborn Map Company, Inc. Provision of Contour Data for GIS System and Analysis of Changes $94,130 $94,130 $0

ENG Perliter & Ingalsbe Bid and Construction Phase Services - Plastic Pipe Storage Project (534) $84,590 $70,131 $14,459

ENG Michael K. Nunley & Associates, Inc. Design - Crestview Calleguas Interconnection (552) $83,173 $37,353 $45,820

ENG MNS Engineers Design - Dam, Dike 1, & Springville Erosion Repair & Drainage Improvements (565) $82,830 $68,692 $14,138

GW Larry Walker Associates Arroyo Simi/Las Posas Sampling & Monitoring 2017-18 $82,234 $70,441 $11,793

ENG HDR Engineering, Inc. Bid & Construction Phase Services - Anode Well Replacement (539) $77,879 $21,128 $56,751

O&M Larry Walker Associates Salinity Management Pipeline NPDES Permit Assistance $74,855 $4,494 $70,361

ENG Contractor Compliance & Monitoring, Inc. Labor Compliance Services - Grandsen Pump Station, Ph. 2 (500) $55,746 $48,800 $6,945

ENG Perliter & Ingalsbe Bid and Construction Phase Services - Moorpark Feeder Unit 2 Strengthening (559) $47,611 $39,541 $8,070

Professional Services Contract AmountsOpen Contracts with a Fixed Scope of Work and Fee

as of 6/30/2018

F-3a FINANCE

Dept Consultant PurposeNot to Exceed

LimitTotal Spent

Unexpended Remainder

Professional Services Contract AmountsOpen Contracts with a Fixed Scope of Work and Fee

as of 6/30/2018

F-3a

ENG Contractor Compliance & Monitoring, Inc. Labor Compliance Services - Wellfield Emergency Generators (494) $44,640 $9,600 $35,040

RES Padre Associates Environmental Documentation - LVMWD-CMWD Interconnection (450) $43,790 $2,438 $41,353

RES Willdan Financial Services Standby Charge Administration $40,000 $7,760 $32,240

ENG MNS Engineers Preliminary Design - NPV Desalter SMP Discharge Station (574) $34,260 $0 $34,260

RES Trimble Navigation Limited Plan Sheet Conversions - Tanks & Hydros $32,734 $28,805 $3,929

ENG Padre Associates CDFW Permit Mitigation Monitoring - Moorpark Feeder Unit 2 Strengthening (559) $20,466 $2,093 $18,374

ADM Bondy Groundwater Consulting, Inc. 2016 ASR Report $20,000 $14,708 $5,293

RES Moss Adams, LLP Information Technology Penetration Testing $19,840 $19,840 $0

ENG MNS EngineersBid and Contruction Phase Services - Dam, Dike 1, & Springville Erosion Repair & Drainage Improvements (565)

$19,302 $2,980 $16,322

O&M Phoenix Civil Engineering, Inc. Chlorine Disinfection Pump Review & Design Technical Memorandum $15,884 $1,459 $14,425

ENG MNS Engineers Hueneme Road Culvert Rehabilitation Evaluation - SMP, Ph. 1a (419PC) $11,120 $6,750 $4,370

ENG Casavan Consulting Spill Prevention Control & Countermeasures Plan - Grandsen Pump Station, Ph. 2 (500) $8,160 $4,800 $3,360

ENG Contractor Compliance & Monitoring, Inc. Labor Compliance Services - Moorpark Feeder Unit 2 Strengthening (559) $7,680 $6,400 $1,280

O&M HDR Engineering, Inc. Corrosion Assessment Springville Strainer Vault 2 $7,294 $5,464 $1,830

ENG Contractor Compliance & Monitoring, Inc. Labor Compliance Services - Plastic Pipe Storage Project (534) $7,200 $6,000 $1,200

ENG Contractor Compliance & Monitoring, Inc. Labor Compliance Services - Anode Well Replacement (539) $4,320 $3,600 $720

H:Resources/Quarterly Consulting Report/Consultant Quarterly Report to Board.xls 9/28/2018

Department Consultant DescriptionApproved

Expenditures for FY 2017-18

Total ExpendedUnexpended Remainder

ENG Fugro West Field testing of soils, concrete, and asphalt on construction projects $800,000 $347,674 $452,326

ENG A&B Electric CompanyField inspection, plan review, and as-built preparation - specializing in electrical, mechanical, and instrumentation aspects of construction projects

$450,000 $383,517 $66,483

ENG - O&M On Site Technical Services Factory inspection of pipe and valves, field welding inspection $450,000 $122,102 $327,898

ADM Bondy Groundwater Consulting, Inc. Groundwater consulting services $300,000 $224,066 $75,934

ENG Perliter & Ingalsbe Structural review of plans for developer & public agency projects which affect District pipelines, updates to standard details, structural analysis of existing facilities, design for emergency repairs

$150,000 $30,721 $119,280

ENG - O&M Hamner, Jewell & Associates Right-of-way acquisition services $130,000 $30,010 $99,990

ENG Oakridge Geoscience, Inc. Geologic and geotechnical services $75,000 $0 $75,000

ENG Staheli Trenchless Consultants Technical assistance and construction inspection for trenchless work $50,000 $0 $50,000

RESR All Connected Technical assistance with information technology $35,000 $34,494 $506

ENG - O&M Phoenix Civil Engineering Civil and mechanical engineering and drafting support $35,000 $0 $35,000

O&M Northern Digital SCADA support and programming services $34,999 $30,300 $4,699

ENG - O&M The Johnson Group Review of insurance certificates and endorsements submitted by contractors and consultants $34,000 $18,015 $15,985

ENG Kennedy/Jenks Consultants Construction inspection; hydraulic modeling $30,000 $2,640 $27,360

ENG Padre Associates Field monitoring and reporting for environmental compliance $30,000 $8,068 $21,933

ENG Water & Energy Consulting Renewable energy & interconnection consulting services $30,000 $10,556 $19,444

O&M All Connected Technical assistance with information technology $15,000 $10,139 $4,861

Calleguas Municipal Water District Professional Services Contract AmountsContracts Without a Fixed Scope of Work and Fee

as of 06-30-2018

F-3b FINANCE

LAS VIRGENES-CALLEGUAS INTERCONNECTION

PROJECT 450

CALLEGUAS MUNICIPAL WATER DISTRICT

PREPARED BY:

PHOENIX CIVIL ENGINEERING, INC.535 E. MAIN ST.SANTA PAULA, CA 93060805-658-6800

ALIGNMENT EXHIBIT 1

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SHOPPING CENTER ALIGNMENT

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ALIGNMENT EXHIBIT

I-1 ENGINEERING AND CONSTRUCTION

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L-2 BOARD OF DIRECTORS

Upcoming Meetings

VCSDA ‐ Disaster Recovery ‐ Facts and Fiction (David Fukotomi)

Tue. 10/02, 5:30 pm Freedom Center

515 Eubanks Street

Camarillo Airport

Board Meeting Wed. 10/03, 5:00 pm Calleguas Board Room

Special Board Meeting ‐ Water Supply Alternatives Study

Wed. 10/10, 9:00 am Calleguas Board Room

AWA Water Issues Tue. 10/16, 7:30 am AWA Conference Room

5156 McGrath St., Ventura

Board Meeting Wed. 10/17, 5:00 pm Calleguas Board Room

AWA‐WaterWise Breakfast* Thu. 10/18, 7:15 am Los Robles Banquet Center

299 S. Moorpark Rd., T.O.

Purveyor Meeting – Water Supply Alternatives Study

Mon. 10/22, 10:00 am Calleguas Board Room

AWA‐CCWUC Educational Luncheon* Wed. 10/24, 11:30 am Sterling Hills Golf Course

901 Sterling Hills Drive, Camarillo

Board Meeting (Canceled) Wed. 11/07, 5:00 pm

State Water Project Tour

Joint Tour with MWDOC*

Fri. 11/09 ‐ Sun. 11/11 Calleguas Board Room

AWA‐Annual VC Water Supply Bus Tour* Tue. 11/13, 7:30 am AWA Conference Room


Special Board Meeting

(not on normal date)

Wed. 11/14, 5:00 pm Calleguas Board Room

AWA‐WaterWise Breakfast – Three General Managers*

Thu. 11/15, 7:15 am Los Robles Banquet Center

299 S. Moorpark Rd., T.O.

AWA Water Issues Tue. 11/20, 7:30 am AWA Conference Room


Board Meeting (Canceled) Wed. 11/21, 5:00 pm

ACWA‐Fall Conference Tue. 11/27 to Fri. 11/30 San Diego ‐ Manchester Grand Hyatt

* Reservations required. Contact Kara if you would like to attend.