CALL TO ORDER ATTENDANCE

USA Fencing BOARD OF DIRECTORS

Teleconference Special Meeting

Tuesday - November 27, 2012 MINUTES

CALL TO ORDER Don Anthony, Jr., President of the Board, called the meeting to order at 7:00 pm EST.

ATTENDANCE PRESENT (VOTING MEMBERS) Board of Directors Don Anthony, Jr. President of the Board Bradley Baker Volunteer Staff Director/Secretary Jerry Benson At-Large Director David Blake At-Large Director Sam Cheris Treasurer Kirsten Crouse Age Group Parent Director Wes Glon Elite Coach Director Cody Mattern Athlete Director Jeff Salmon Club Director Laurie Schiller At-Large Director Daria Schneider Athlete Director Soren Thompson Athlete Director Steve Trevor Independent Director ABSENT (VOTING MEMBERS) David Arias At-Large Director Terry Kwan Independent Director PRESENT (GUESTS) Guests Donald Alperstein, Nancy Anderson, Val Belmonte, Dan Berke, Mary Griffith, Melissa Jones, Andrew Lambdin-Abraham, Mary Mahon, Tim Morehouse, Kalle Weeks

APPROVAL OF THE MINUTES

Motion by Mr. Cheris to approve the minutes of the Board of Directors Meeting from September 30, 2012 with one correction: David Herr is to be added to the Absent Voting Members; seconded by Mr. Benson. Minutes passed.

CHAIRMAN REPORT:

A written report from Mr. Anthony is included as Appendix A.

CEO/EXECUTIVE DIRECTOR REPORT:

A written report from Mr. Belmonte is included as Appendix B.

2012 USA FENCING MEETING Board of Directors Meeting MinutesPage 2 of 5

FINANCE AND BUDGET REPORT - Sam Cheris

Sam Cheris submitted a written report. Finance reports can be found in Appendix C. Motion made by Ms. Schneider to receive the financial report; seconded by Mr. Schiller. Motion passed. Sam Cheris presented a revised budget. The revised budget can be found in Appendix D. Motion made by Mr. Benson to accept the revised budget; seconded by Mr. Schiller; Motion passed.

STRATEGIC PLAN UPDATE

Mr. Anthony provided a brief update concerning the strategic plan. The operational plan will be added and the plan will be presented at the next board meeting.

FIE UPDATE

Mr. Anthony provided an update about the FIE Congress, which will be held in Moscow December 7-9, 2012.

WEBSITE REDEVELOPMENT UPDATE

Mr. Belmonte presented information on the website redevelopment that is taking place. The new site is scheduled to go live by December 21, 2012.

NATIONAL OFFICE REORGANIZATION

Mr. Belmonte provided an overview of how the national office is being reorganized. The departments will be Executive Office, Member Services and Membership Development, Finance and Business Services, Sports Performance and Development, and Marketing and Communications. Phase two will be determining who will be in each department and what their role will be.

NGB BANNED LIST Mr. Belmonte provided a report on how other NGB's handle banned members of their organization. The report can be found in Appendix E.

EQUIPMENT/UNIFORM INSURANCE POLICY PRACTICE REQUIREMENTS

Mr. Cheris provided an update to the equipment and uniform requirements for the USA Fencing insurance policy. Motion by Mr. Cheris on behalf of the Fencing Officials Commission to adopt the FIE standard for lessons, seconded by Mr. Benson. Motion passed.


A motion by Mr. Cheris (on behalf of the Fencing Officials Commission) and seconded by Mr. Benson to adopt the following rule change was tabled at the Board meeting on September 30, 2012:

t.15.2 (the current t.15.2 becoming t.15.3) It is obligatory for any fencer who warms up or trains with another fencer on site at an official USA Fencing competition (including in the training halls linked to the competition) to wear fencing clothing and equipment which conforms with the USA Fencing regulations. Any person giving a lesson must wear at least a fencing master's plastron, as well as a fencing glove and a mask conforming to the regulations.

Any fencer taking a lesson must wear at least a mask and a glove.

The motion was taken from the table and passed.

EQUIPMENT SAFETY CERTIFICATION POLICY AND INSURANCE REQUIREMENTS

This discussion was tabled in September until the February 2013 meeting.

REFUND POLICY

Mr. Belmonte presented about the event refund policy. Discussion concerning no longer providing refunds took place. Mr. Belmonte will work with staff to refine a new policy and get feedback from membership on the policy.

711 N. TEJON BUILDING UPDATE Mr. Alperstein provided an update as to whether there are any penalties if the building is sold. There are no penalties, as long as the organization maintains their headquarters in El Paso county Colorado. Mr. Belmonte noted that the brokers contract had expired and was working on an RFP for new brokers.

DIVISION BEST PRACTICES

Mr. Benson noted that there are some procedural items that can be handled by the national office. Mr. Belmonte will forward the task force report to the board.

OLD BUSINESS FUNDRAISING Mr. Cheris noted that it is imperative that all members of the Board of Directors donate to USA Fencing. This shows members and potential sponsors that the board supports the organization.


BYLAWS Proposed Bylaws revisions #6 and #7 were left on the table. COMMITTEE NOTE Mr. Alperstein noted that the resignation of Ms. Kwan leaves the board liaison position on the Nominating Committee vacant. Kirsten Crouse was appointed as the board liaison to the Nominating Committee.

The meeting was moved to Executive Session at 9:14 pm EST. The Board resolved to accept the report and recommendation of the Athlete Protection Officer to approve the professional membership of a coach who appealed a “red light” finding in the background check. The Membership Department and the subject coach will be advised accordingly.

ADJOURNMENT

The meeting was adjourned at 10:02 EST.

MEMBERSHIP LETTER #2 To: All USA Fencing members I want to thank all of our members for their support and assistance in increasing membership, participation numbers, and passion for our sport. My goal is to continue to keep all USA Fencing members informed of our challenges and successes at every level, from recreational beginner to elite athlete, in this quadrennial leading up to Rio 2016. We can meet the challenges we face if we work together, understanding our current situation, to attend to the needs of all the constituencies of USA Fencing.

1. Paralympics London 2012 At the Paralympic Games in London our athletes had to overcome significant financial and logistical challenges which impeded our team’s performance, leading to results which were disappointing for our athletes. Hopefully, the next Games this will be different. We will work to provide significantly more consideration and support while being mindful of the financial limitations we currently face. 2. Veterans World Championships, Krems, Austria I had the honor and privilege to attend the Veterans World Championships as a competitor and representative of USA Fencing. The results of Team USA were stellar. This is a segment of our fencing population that represents a major potential growth area for our sport and we will look at ways to provide them with the appropriate level of support. A snapshot of our veterans’ results is below:

• Team USA: 62 athletes, 6 weapons, 3 age categories • Total medals count: #1 USA (15); #2 ITA (10); #3 GER (9) • USA Veterans World Champions: Ellen O’Leary WS +70 and William Milne MS 50-59

By continuing and improving on these results we will increase the number of members who will feel motivated to fence at a competitive level. 3. Summer Nationals in Columbus, OH The move to Columbus signifies a change in the relationship between USA Fencing and the host city. The press conference with the Mayor of Columbus, Michael Coleman, introducing the largest fencing event in the world, is a first step in conducting our business differently. We will work together with Ohio State University, the Greater Columbus Sports Commission, the Greater Columbus Convention Center, local fencing clubs and local businesses to make this a fantastic Summer Nationals. Our primary goal is not only to produce a first class fencing experience for our members but also to interact with and offer the local community opportunities to be part of the event. We are pursuing sponsorship and cultural events with the local community to promote our sport. Columbus will know about fencing and fencing will know about Columbus. Other sports federations have shown how they depend upon and nurture mutual interests between major sport events and local communities, we will do the same. 4. Financial snapshot

Everything we can achieve in terms of competitive results, supporting our membership or the promotion of our sport is predicated on a sound financial condition starting with adequate cash and accounts receivable to meet our financial requirements.

(a) Cash flow Currently, we are in the cash flow positive portion of our business cycle; however, we will face significant difficulty early next calendar year. This is not unexpected. Please remember that the best way to help is to renew your membership and bring in new members. New membership income is net income with little additional cost and it helps promote fencing in your community. Our tournament revenues, while positive, require us to provide significant services at significant expense to our organization.

(b) Debt retirement We must climb out of a deep hole. Our first months have been spent to get a reading of what the actual depth of the hole is and how to tackle the most urgent situations. Cash in the bank plus current receivables (Aug 13, 2012): $197,451 Cash in the bank plus current receivables (Oct 31, 2012): $484,381 Outstanding accounts payable (Aug 13, 2012): $875.050 Outstanding accounts payable (Oct 31, 2012): $430,605

In conclusion, the success of our Junior and Cadet teams internationally is almost unprecedented and we look forward to a successful Senior World Cup season as well. I would like to thank all of the Athletes, Coaches, Referees, Volunteers, Families, Club Owners, National Office Staff, and Board Members who without your help overcoming our current and past challenges would be impossible.

I wish you a wonderful Holidays, and success on and off the strip.

Respectfully, DKA

1

USA Fencing Board of Directors Conference Call

Chief Executive Officer / Executive Director Report November 27, 2012

INTRODUCTION The first couple of months have been extremely busy but energizing in my transition phase: attended my first NAC in St. Louis; made two tournament site visits to Chicago and Milwaukee; attended a best practices seminar hosted by the U.S. Olympic Committee; attended business meeting with sports industry leaders regarding sponsor acquisition and activation; attended our press conference in Columbus, Ohio; completed the budget revision initiative; established a restructuring of the national office; and finishing phase two of the strategic and operation plans.

REPORT Executive Department The strategic and operation plans were updated and presented to the Board which included:

1. Editing the strategic plan’s: mission, vision, core values, priorities and goals 2. Developing an organization plan to include:

• National office department restructuring • Principles of operation for the national office • Nation office department functions • National office department strategies • Operation master objectives and initiatives plan for FY12-13

Recently, USA Fencing and NYU Medical Center’s Sports Medicine Division entered into a partnership agreement for the quad which will provide our elite level athletes training and living in New York City with medical support and services. These support services would include: facilitation of medical care; medical consultations; discounted fees for arthroscopic and surgical procedures; use of rehabilitation services; access to the strength and conditioning facility; coordination of sport sciences integration for training purposes; availability of fitness base line testing; and coordinated support services between the U. S. Olympic Committee athlete support services and NYU Sports Medicine Division. Turning our attention to operational efficiency in the national office, we restructured the national office departments and realigned our staff to better position the organization for a professional and well-organized operations, and future opportunities. This restructuring is designed to help us leverage efficiency, improve strategic use of personnel, improve member services, grow the sport, assist in generating new sources of revenue and put into practice an improved business model. The following is an outline of the departments: Executive Office; Department of Finance and Business Services; Department of Member Services and Membership Development; Department of Sports Performance and Development; and the Department of Marketing, Communication and Events.

2

Department of Finance and Business Services In our ongoing efforts to facilitate the administration, processing and management of all USA Fencing budgets and finances, the national office has adopted policies and procedures for travel approval, purchase requisition and credit card usage. In addition, the department has also been working on:

• Budget revisions for FY12-13 • Transitioning day to day banking operations from Chase Bank to Great Western Bank • Reducing accounts payable while maintaining a cash reserve. The accounts payable total

was $1,005,093.41 on July 31, 2012. As of November 15, 2012 the payables total $374,430.13.

• Stockman, Kast and Ryan auditors have been in the office to work on the audit. • Updates are being made to the Financial Policies and Procedures manual. The updates are

necessary to keep in compliance with USOC requirements. Department of Member Services and Membership Development The Department of Member Services and Membership Development have been very busy from October 1- November 15, 2012:

• Email blasts sent to expired individual members in early October to assist with membership retention.

• Implemented procedure for club owners to upload non-competitive members electronically, improving efficiency for clubs and National Office.

• Conducted Professional (Pending) members to ensure screening requirement is met, increasing number of complete screens from 75% to 90% of professional members.

• Improved communication with divisions through quarterly email update. • Offered opportunity for club owners to share successful marketing strategies

with others, giving USA Fencing t-shirts for club promotional use to those who responded.

• Quarterly club newsletter was distributed with marketing suggestions and other updates from National Office.

• Completed discussion with insurance company to identify potential gaps in coverage, with plan put in place to reduce risk and liability for organization.

Department of Sports Performance and Development The department has been working on a variety of initiatives and projects: completed and published the 2012-2013 Athlete Handbook; working with the Points Task Force in reviewing point structure and strength factor calculations; assisting the Youth Development Committee on providing data for potential proposals; coordinating a patches program for the Youth NAC Gold, Silver, Bronze winners; acted as the department liaison between USA Fencing and the FIE for the 2012 Congress submitting candidature, delegation forms, including making hotel, flight and transportation arrangements; automated ROC Regional Points system; assisting the Wheelchair Squad Manager, on a proposal for a camp during the December NAC; and assisting the Squad Managers on the implementation of new policies to monitor expenditures.

3

Department of Marketing, Communications and Events The tournament season is upon us and the department is working hard with the normal preparation process including reviewing, assessing and developing different component such as:

• Collaborating on safety testing and certification for fencing gear and equipment • Researching policies for athlete welfare • Created USA Fencing Tournament demographics and venue requirements summary • Reviewing refunding history • Drafting 2013-2014 tournament deadlines • Drafting Manual on Tournament Operations • Continued support of RYC, SYC, ROC, Division JO qualifiers, International events,

October NAC, November NAC and December NAC • Instituted tournament officials credentialing procedure • Continued projected management and prioritization of Rail Station development

Communications have successfully been working on several projects:

• The post-Olympic issue of American Fencing magazine has been published and is in-house for all members as well as available on-line. The winter issue is being finalized currently and will be in boxes in time for the new year.

• Interviews were conducted with potential candidates to be the new hosts of the USA Fencing Web site. The top candidate, TST Media, was selected to redesign the current Web site and plans are underway for a late December launch.

• A press conference and fencing demonstration were held in Columbus to announce the city’s hosting of the 2013 USA Fencing National Championships.

• Articles and photos have been posted on the Web site and in social media regarding the accomplishments of our athletes at the first two NACs of the season as well as nearly a dozen international events, including the cadet and junior cup tournaments as well as the Veteran World Championships.

• Promotional video was shot at the last two domestic tournaments of several of our top athletes as well as board president and chairman Don Anthony Jr.

Respectfully submitted, Val Belmonte, Chief Executive Officer, USA Fencing

USA Fencing

August 1, 2011 through July 31, 2012

Row # Revenue Expense Net

1 Member Services

2 Membership

3 Club Development Grants -$ -$ -$

4 Coaches College -$ -$ -$

5 Insurance 150,010.00$ 40,487.53$ 109,522.47$

6 Membership Revenue 1,157,152.74$ 1,157,152.74$

7 Online Registration Fees 92,197.14$ (92,197.14)$

8 Rebates to Divs/Secs 48,459.00$ (48,459.00)$

9 USFF Administrative Fee -$ -$ -$

10 Operational/Administrative Fees 19,790.76$ 50,426.76$ (30,636.00)$

11 Staff Salaries/Expenses -$ 138,205.05$ (138,205.05)$

12 Total Membership 1,326,953.50$ 369,775.48$ 957,178.02$

13

14 Executive Director


16 Executive Director Search -$ 26,627.50$ (26,627.50)$

17 Total Executive Director -$ 276,683.19$ (276,683.19)$

18 -$

19 Administrative

20 Insurance, Supplies, CC Fees, Etc. -$ 305,748.75$ (305,748.75)$

21 Staff Salaries/Expenses 5,009.92$ 146,758.34$ (141,748.42)$

22 USFF Grant 63,000.00$ 63,000.00$

23 Total Administrative 68,009.92$ 452,507.09$ (384,497.17)$

24 Volunteer Administration

25 BOD 5,381.00$ 24,396.51$ (19,015.51)$

26 Elections -$ 8,751.82$ (8,751.82)$

27 FIE International Influence 23,093.48$ 103,284.01$ (80,190.53)$

28 FOC 8,067.39$ 10,293.91$ (2,226.52)$

29 Legal Committee -$ -$ -$

30 Sport Science -$ -$

31 Tech Committee (armorers) -$ -$ -$

32 Tournament Committee -$ -$ -$

33 ROC -$ -$ -$

34 Total Volunteer Administration 36,541.87$ 146,726.25$ (110,184.38)$

35

36 Event Services

37 National Events

38 NAC A - Richmond 262,866.58$ 175,094.24$ 87,772.34$

39 NAC B - Austin 287,611.21$ 183,835.39$ 103,775.82$

40 Dec NAC - Kansas City 227,914.10$ 173,156.33$ 54,757.77$

41 NAC C -$

42 NAC D - Portland 246,164.92$ 213,841.45$ 32,323.47$

43 NAC E - Cincinnati 239,618.50$ 146,176.43$ 93,442.07$

44 NAC F - Virginia Beach 286,147.04$ 242,503.84$ 43,643.20$

45 Junior Olympics 285,182.70$ 188,619.38$ 96,563.32$

46 Summer Nationals Anaheim 944,332.06$ 601,496.30$ 342,835.76$

47 RYC, SYC, ROC Sanction Revenue 54,819.01$ 54,819.01$

48 Sub-Total National Events: 2,834,656.12$ 1,924,723.36$ 909,932.76$

49 Staff Salaries/Expenses 156,240.83$ (156,240.83)$

50 Events Administration 1,311.27$ 109,173.27$ (107,862.00)$

51 Total National Events: 2,835,967.39$ 2,190,137.46$ 645,829.93$

52

53 Business Development

54 Marketing / Media

55 American Fencing Magazine 16,621.00$ 68,364.29$ (51,743.29)$

56 Marketing / Bus. Development 277,252.77$ -$ 277,252.77$

57 Media/Marketing Admin -$ 21,229.43$ (21,229.43)$


59 Merchandise 3,619.62$ 26,787.00$ (23,167.38)$

60 Donations 23,908.21$ 4,330.05$ 19,578.16$

61 Sponsorship Fulfillment -$ -$

62 Total Business Development 321,401.60$ 200,082.59$ 121,319.01$

63

64 Summer Programs

65 Coaching Development Program 16,548.88$ 40,443.60$ (23,894.72)$

66 Future Stars -$ -$ -$

67 Total Summer Programs 16,548.88$ 40,443.60$ (23,894.72)$

68

69 International

70 International Office Admin 61,675.13$ 243,421.21$ (181,746.08)$

71 Staff Salaries/Expenses 191,894.58$ (191,894.58)$

72 Total International Admin: 61,675.13$ 435,315.79$ (373,640.66)$

73

74 Junior Programs

75 Referees to World Cups 62,632.12$ 112,526.55$ (49,894.43)$

76 Pan Am Youth Cancun 4,098.70$ 6,448.46$ (2,349.76)$

77 Jr/Cdt World Championships 1,476.99$ 154,603.46$ (153,126.47)$

78 Jr World Cups 41,895.00$ 47,381.09$ (5,486.09)$

79 European Cadet Circuit 31,605.00$ 27,021.60$ 4,583.40$

80 Jr World Cup Phoenix 8,933.60$ 10,000.11$ (1,066.51)$

81 Total Junior Programs 150,641.41$ 357,981.27$ (207,339.86)$

82 Senior Programs

83 Pan Am Games 2,412.34$ (2,412.34)$

84 2012 Team World Championships-Kiev -$ 22,621.47$ (22,621.47)$

85 Pan Am Zonal Championship 2012-Mexico 2,885.05$ 74,124.07$ (71,239.02)$

86 Sr World Championships 2011-Catania 160,707.23$ (160,707.23)$

87 M/W Sabre Senior World Cup 85,453.14$ 233,623.48$ (148,170.34)$

88 Olympic Prep 1,182.26$ 73,449.95$ (72,267.69)$

89 Performance Enhancement/Medical 42,389.12$ (42,389.12)$

90 OTC/Resident Program 14,810.47$ 140,954.07$ (126,143.60)$

91 Direct Athlete Support -$ 33,500.00$ (33,500.00)$

92 Total Seniors Programs 104,330.92$ 783,781.73$ (679,450.81)$

93 Veterans Programs

94 World Vet Championships -$ 15,239.41$ (15,239.41)$

95 Total Veterans Programs -$ 15,239.41$ (15,239.41)$

96 Wheelchair Programs

97 USOC HPP Grant - Wheelchair -$ -$

98 Wheelchair Internatonal 27,963.16$ 56,038.39$ (28,075.23)$

99 Other Wheelchair -$

100 Total Wheelchair 27,963.16$ 56,038.39$ (28,075.23)$

101 Weapons Squads

102 USOC HPP Grant

103 Total Men's Epee Squad 70,703.42$ 120,185.84$ (49,482.42)$

104 Total Men's Foil Squad 106,448.02$ 119,766.72$ (13,318.70)$

105 Total Men's Sabre Squad 107,378.46$ 148,240.64$ (40,862.18)$

106 Total Women's Epee Squad 66,742.76$ 80,609.18$ (13,866.42)$

107 Total Women's Foil Squad 99,648.92$ 130,626.17$ (30,977.25)$

108 Total Women's Sabre Squad 130,295.02$ 150,968.53$ (20,673.51)$

109 Total Weapons Squads 581,216.60$ 750,397.08$ (169,180.48)$

110

111 Total International 925,827.22$ 2,398,753.67$ (1,472,926.45)$

112

113 Grand Total 5,531,250.38$ 6,075,109.33$ (543,858.95)$

USA Fencing 2012-13 Budget Revision

Member Services Approved Budget Proposed Budget

Revenue 1,428,850.00$ 1,518,750.00$

Expenses

Operational Expenses 72,500.00$ 72,500.00$

Insurance 60,000.00$ 90,317.00$

Administrative Fees 54,515.00$ 53,497.00$

Rebates 54,330.00$ 54,330.00$

Total: 241,345.00$ 270,644.00$

Membership Net: 1,187,505.00$ 1,248,106.00$

Development & Fundraising

Revenue 80,000.00$ 63,000.00$

Expenses

Administrative Fees 8,000.00$ 3,500.00$

Meals 4,000.00$ -$

Miscellaneous 1,750.00$ 500.00$

Total: 13,750.00$ 3,500.00$

Development & Fundraising Net 66,250.00$ 59,500.00$

Executive Office

Revenue 10,000.00$

Expenses


ED Search 15,000.00$ 10,000.00$

Supplies

Travel -$ 30,000.00$

Total: 20,000.00$ 42,000.00$

Executive Office Net: (20,000.00)$ (32,000.00)$

Finance & Business Services

Revenue 68,500.00$ 66,618.00$

Expenses


Insurance 46,000.00$ 11,105.00$

Rent 27,473.94$ 32,382.04$

Supplies 16,116.00$ 10,226.00$

Travel

Administrative Expenses 160,877.16$ 147,863.73$

Total: 335,897.10$ 268,406.77$

Finance & Business Service Net (267,397.10)$ (201,788.77)$

Volunteer Administration

Revenue 20,000.00$ 20,000.00$

Volunteer Administration Expenses

Committees 84,000.00$ 76,000.00$

Volunteer Administration Net (64,000.00)$ (56,000.00)$

National Events

Revenue

St. Louis 281,000.00$ 312,430.57$

Virginia Beach 237,595.00$ 229,383.00$

Milwaukee 236,700.00$ 228,581.00$

Louisville 300,514.00$ 300,514.00$

Baltimore - Junior Olympics 326,600.00$ 326,600.00$

Reno 235,688.00$ 235,688.00$

Richmond 221,840.00$ 231,128.00$

Columbus - Summer Nationals 829,570.00$ 829,570.00$

RYC/SYC/ROC 50,000.00$ 50,000.00$

TOTAL 2,719,507.00$ 2,743,894.57$

Expenses

St. Louis 162,860.00$ 161,928.40$

Virginia Beach 148,660.00$ 142,784.05$

Milwaukee 168,560.00$ 147,847.00$

Louisville 167,140.00$ 158,823.00$

Baltimore - Junior Olympics 187,898.00$ 175,244.00$

Reno 182,300.00$ 164,341.00$

Richmond 167,664.00$ 180,432.00$

Columbus - Summer Nationals 362,800.00$ 366,979.00$

Administrative 72,500.00$ 104,700.00$

TOTAL 1,620,382.00$ 1,603,078.45$

National Events Net 1,099,125.00$ 1,140,816.12$

Marketing & Communications

Revenue 383,200.00$ 342,200.00$

Expenses


American Fencing 69,400.00$ 57,900.00$

Website Redevelopment 56,000.00$

Travel 11,000.00$ 4,000.00$

Total: 82,400.00$ 119,900.00$

Marketing & Communications Net 300,800.00$ 222,300.00$

International

Revenue 1,005,200.00$ 1,005,200.00$

Expenses

Administrative 15,400.00$ 15,400.00$

Jr. Programs 354,700.00$ 329,700.00$


Sr. Programs 400,790.00$ 266,000.00$

Travel 5,100.00$ 5,100.00$

Veterans 10,000.00$ 10,000.00$

Weapon Squads 690,000.00$ 875,000.00$

Wheelchair 25,000.00$ 25,000.00$

Total: 1,535,990.00$ 1,561,200.00$

International Net (530,790.00)$ (556,000.00)$

Compensation

Wages 716,279.33$ 759,319.33$

Benefits 200,081.99$ 197,095.71$

Total 916,361.32$ 956,415.04$

Total Revenue: 5,705,257.00$ 5,769,662.57$

Total Expenses: 4,850,125.42$ 4,901,144.26$

Net 855,131.58$ 868,518.31$

MEMBERSHIP FOR YEAR 2012-2013

Budget Revised # of MembershipsDescription

Income

410000 · Membership Revenue

410002 · Administrative Fee - Membership

410005 · Membership Card Replacement 750.00 75 # of membership replacement cards

410010 · 1 Year Competitive 1,105,000.00 1,137,500.00 17,500 # of membership replacement cards

410015 · 1 Year Non-Competitive 100,000.00 70,000.00 14,000

based on -3% rate in membership since 2008-09+ 600

comp members transferring to pro mem type w/ policy

change

410020 · 3 Year Competitive

no history - new membership type, based on initial

enrollment of 2K/month at start of season (Aug-Nov)

+1,200 /month(Dec-March) + 300/month (April-July)

410030 · Club Dues 22,500.00 27,500.00 550

410031 · Club Banner 3,750.00 75

based on historical -3% drop in clubs + additional -2% due

to policy changes

410040 · Commercial 3,500.00 7 Current # - don't typically get more this late

410060 · Life 2,400.00 12,000.00 10

historical data shows an average of 10/life members added

each year

410061 · Life W/Installment 13,200.00 15,000.00 125

while life w/ installment has stayed consistent between

112-116 over past 4 yrs, staff proejcts growth due to policy

& rate changes

410070 ·Non Competitive Supporting 7,500.00 8,750.00 350

fluctuated 400-500 in past 4 yrs, some drop w/ supporting

add-on for parents

410071 - Supporting Add On 7,000.00 3,500.00 350

transfer from supporting + Jan promotion from NO to

encourage parents of comp under 18 to sign up

410075 · Professional Coaches 74,000.00 100,000.00 1000 historical avg of 400/yr + 600 due to policy change

Total 410000 · Membership Revenue 1,331,600.00 1,382,250.00

410300 · Insurance Revenue

410310 · Club 90,000.00 129,000.00 430

unknown due to feedback on policy change, revised figure

based on # of clubs currently enrolled under insurance plan

410320 · Third Party 2,500.00 100 # of certificates issued

Total 410300 · Insurance Revenue 90,000.00 131,500.00

411000 · All-Academic Team 5,000.00 Moved from Misc. 200 AA Team @$25

410600 - Misc RevenueMisc Revenue 7,250.00 200 AA team @$25, 75 banners@$30(Incorrect cost)

Total Income 1,428,850.00 1,518,750.00

Expense

500100 · Administrative

500103 · Online Registration Fees 72,500.00 72,500.00 RS fees

500130 · Dues and Fees 13,000.00 BGS (600 X $20, $1K- extra county screens)

500261 · All Academic Scholarship 2013

500280 · Insurance

500282 · Athlete Accident 60,000.00 48,000.00 $8K + $40K for aggregate deductible

500284 · Commercial General Liability 42,317.00 actual cost of CGL (was in admin budget)

Total 500280 · Insurance 90,317.00

500480 · Printing 54,515.00 37,402.00

Expenses - BGS move to dues and fees, $29,902

(membership cards - $1.50 ea), $1,500 club packet

fulfillment (500@$3), $3,500 (misc promo items,

including AA Team + banners), $500 (All Academic web

service), $2K (All Academic ceremony)

500520 · Rebates 54,330.00 56,925.00

based on $3 rebate to divisions for comp, supporting, LI,

and pro memberships

500600 · Office Supplies 500.00

Total Expense 241,345.00 257,644.00 increase due to reallocation of GL expense

NET 1,187,505.00 1,261,106.00

DEVELOPMENT-FUNDRAISING FOR YEAR 2012-2013

Income

Budget Revision 2

General Donations 50,000.00 28,000.00

includes Combined

Federal Campaign,

between $8-$10K/yr,

online donations

avg/$1K/month, $6K

Special Event Revenue 10,000.00 10,000.00

HOF dinner - 250 @

$30/ticket, $2,500 in

auction revenue

Annual Campaign 15,000.00 10,000.00

end of yr appeal -

$8,100 in 2010-11,

$2K in 2011-12 based

on smaller mailing

Benefactor Fund 5,000.00 15,000.00

Change to Board

Contributions

$1K/Person

Total Income 80,000.00 63,000.00

Expense

500020 · Air

500130 · Dues and Fees 6,000.00 2,500.00

current website fees

for online donations

500200 · Ground Transportation

500240 · Hotel

500330 · Marketing

500340 · Meals 4,000.00 0.00

Find sponsor for HOF

dinner

500355 · Merchandise 500.00

500360 · Miscellaneous 750.00 500.00

500440 · Phone

500460 · Postage and Shipping 500.00 500.00 mailings

500480 · Printing 2,000.00 0.00

500560 · Services - Professional

500604 · General Office Supplies

Total Expense 13,750.00 3,500.00

NET 66,250.00 59,500.00

Executive Office 2012-13

Approved Budget Proposed Budget

Revenue 10,000.00$

Expenses

Operational Expenses 5,000.00$ 2,000.00$ Cell Phone, office supplies

ED Search 15,000.00$ 10,000.00$ Rec'd grant from USOC

Supplies

Travel -$ 30,000.00$

43 - 2 day trips ($300 air,

$100 meals, $220 hotel, $80

misc.)

Total Expenses 20,000.00$ 42,000.00$

Net (20,000.00)$ (32,000.00)$

FINANCE/BUSINESS SERVICES

Income General Administration Budget Revision Comments

410800 · USFF

410810 · Administrative Fee 1,000.00 1,000.00

Fee rec'd for keeping USFF

books

410820 · Grants 67,500.00 65,618.00

Actual Amount Received -

yearly grant

410800 · USFF - Other

Total 410800 · USFF 68,500.00 66,618.00

Total Income 68,500.00 66,618.00

Expense

500100 · Administrative

500102 · Credit card and bank fees 127,542.40 127,542.40

Fees from Paypal and Chase

Bank

500106 · Audit fees 6,615.00 6,615.00

Fee for Stockman, Kast &

Ryan

500107 · Tax return fees 2,100.00 2,100.00 Preparation of 990

500108 · Legal fees 3,000.00 3,000.00 Estimate based on LY fees

Total 500100 · Administrative 139,257.40 139,257.40

500120 · Depreciation - Furn, Fix, Bldg 40,040.00 40,040.00

500130 · Dues and Fees

500130 · Dues and Fees - Other 1,000.00 1,000.00

Fees for receiving charitable

contributions

500140 · Equipment/Copier 9,600.00 9,600.00 Copier Lease

500200 · Ground Transportation 1,040.00 1,040.00

Mileage by staff for work

purposes

500280 · Insurance

500282 · Athlete Accident

500284 · Commercial General Liability 40,000.00 5,496.00 Actual

500286 · Director and Officer Liability 3,500.00 3,109.00 Actual

500287 · Media Liability 2,500.00 2,500.00 Rate last 2 years

500288 · Office

500280 · Insurance - Other

Total 500280 · Insurance 46,000.00 11,105.00

500290 · Interest Expense

500292 · Chase LOC 3,300.00 3,300.00 Interest on LOC

500290 · Interest Expense - Other 400.00 400.00

Total 500290 · Interest Expense 3,700.00 3,700.00

500340 · Meals 350.00 350.00

500440 · Phone 9,600.00 8,700.00 Delete Debbie's Cell Phone

500460 · Postage and Shipping 6,800.00 6,800.00 Postage for national office

500480 · Printing

500540 · Rent

500541 · Storage Unit 1,236.00 1,800.00

Larger Unit 154/month -

storage of records and

merchandise

500542 · NGB Rent on Tejon 10,932.00 10,932.00

500545 · Building 13,673.94 18,698.04

Additional 5 months

@1050.00

500540 · Rent - Sign 1,632.00 952.00 Sign at new Sinton Office

Total 500540 · Rent 27,473.94 32,382.04

500560 · Services - Professional

500562 · Contract labor 12,000.00 Moved to Compensation

500564 · Non 1099 Payments 3,000.00 3,000.00

500560 · Services - Professional - Other 1,920.00 920.00

Shredding Svcs. - Purchase

shredder for office

Total 500560 · Services - Professional 16,920.00 3,920.00

500600 · Supply

500601 · Business Cards 420.00 480.00

Actual Cost from Aug. 2012

order

500602 · Company Software Hardware 2,446.00 2,446.00 Computer items

500603 · Company Stationary 2,000.00 800.00

500604 · General Office Supplies 8,000.00 6,500.00 Limit spending

500608 · Staff Developement 3,250.00 0.00 No Staff Development

Total 500600 · Supply 16,116.00 10,226.00

500650 · Utilities 18,000.00$ 286.33 Included in Rent

Total Expense 335,897.34 268,406.77

NET (267,397.34) (201,788.77)

Volunteer Administration 2012-13

Income Approved Budget Revision

BOD

Elections

FIE International Influence 10,000.00$ 10,000.00$

FOC 10,000.00$ 10,000.00$

Legal Committee

Tech Committee (armorers)

Tournament Committee

Youth Development Committee

National Team Oversight Committee

ROC

Total Revenue 20,000.00$ 20,000.00$

Expense

BOD 25,000.00$ 25,000.00$

Elections 8,500.00$ 8,500.00$

FIE International Influence 15,000.00$ 15,000.00$

FOC 20,000.00$ 20,000.00$

Legal Committee 1,500.00$ 1,500.00$

Tech Committee (armorers) 1,500.00$ 1,500.00$

Tournament Committee 3,000.00$ 3,000.00$

Youth Development Committee 3,000.00$ -$

National Team Oversight Committee 5,000.00$ -$

ROC 1,500.00$ 1,500.00$

Total Expense 84,000.00$ 76,000.00$

Net: (64,000.00)$ (56,000.00)$

NE Admin Budget Year 2012-2013

Budget

Revised

Budget

Expenses

500020 - Air 1,400.00

Airfare to attend industry conference and

site visits that are not covered by the

potential host city or the conference holder

500130 · Dues and Fees - Other 67,500.00 60,500.00

Lowered last years amount. Holding off on

new features

500160 · Freight 2,600.00 Based on LY

500200 · Ground Transportation 500.00 Based on LY

500240 · Hotels 1,300.00 Based on LY

500340 · Meals 400.00 Based on LY

500440 - Phone 3,000.00 5,000.00 Cell phone Staff based on LY

500460 - Postage and Shipping 100.00 Based on LY

500480 - Printing 1,500.00 LY Amount + cost for referee credentials

500543 -Big Country Storage 1,000.00 2,000.00 Based on LY

500604 · General Office Supplies 1,000.00

500600 · Supply - Other 29,400.00 LY + cost for carpet and tables for events

Total 72,500.00 104,700.00

OCTOBER NAC ST LOUIS Budget Year 2012-2013

Income Budget Actual

410120 · National Registration Fees 270,000.00 300,620.00

410480 · Rebates 11,000.00 11,810.57

Total Income 281,000.00 312,430.57

Expense

500020 · Air 25,800.00 30,914.84

Difference based on (2) additional refs

hired; Val, Sam & Don Anthony flights,

3 add'l armoryand 1 extra staff tohelp

with new equipment

500160 · Freight 5,000.00

Await accurate bill from YRC but

should be approx. $4880


$2.25 one way MetroLink- St Louis

Airport to downtown + officials' parking

at their home airport

500220 · Honorarium 25,600.00 25,852.50

Assume $75 for referee, medical, armory,

BC, and IT Tech & $100 for FOC, replay

tech & $0 for Award Mgr and staff

500240 · Hotel 30,030.00 27,943.50 $105 staff rate x 4 nights x 65 rooms

500340 · Meals 105.79

500420 · Per Diem 9,300.00 9,360.00 $20/day for officials

500460 · Postage and Shipping 250.00 203.55

Actual UPS charges to ship supplies

from national office to venue

500549 · Venue - Rental 20000.00 20,000.00

500540 · Rent - Other Equipment 1000.00 Should be charged to 'Venue- Copier'

500550 · Venue - Decorator 17000.00 12,546.00

(24) runs of 10’ x 120’; (1) 60’ x 10’

carpet for finals strip; 2940 of 3’ bare

pipe; 16’ (h) x 60’ (w) pipe and drape-

Finals area; 8’ (h) x 24’ (w) pipe an

drape- Awards; 72 ft of 3’ high pipe and

drape- BC stage area; 30 ft of 3’ high

pipe and drape total- registration lobby;

150 tables; 1100 chairs; 4 bulletin

boards; 3 pallet jacks; 3 registration

counters

500551 · Venue - Equipment Rental 3000.00 2,195.00

500552 - Venue - Security 1000.00 7,814.19

Additional requirements unknown at

time of venue contract signing including

Public Safey Supervisor, Public Safety

Officer, Usher, EMT and Police Officer

daily from approx 7 a.m. to 10 p.m.;

hourlypay range from $17-37.25

500553 - Venue - Electric 7,027.50

(37) 500 watt power drops + union labor

costs to turn on

500554 - Venue - Catering 16000.00 14,587.88

89 officials' lunch daily + coffee, tea

refills and water cooler rental and refills

500555 · Local Organizing Committee 500.00 900.00

Additional costs because they helped

with labor set up/breakdown of

equipment

500556 - Venue - Copier 860.00 Copier rental cost

500557- Venue EMT included in Security costs this time

500562 · Contract labor 1,500.00 0.00

We were required to use union labor

through the venue/decorator

500609 · Tournament Supplies 92.60

Paper, Armory supplies for 1st NAC

and new equipment supplier

500620 · Trophies & Medals 876.27 # of competitors x $5 per medal

Total Expense 162,860.00 161,928.40

NET 118,140.00 150,502.17

November NAC VIRGINIA BEACH

Budget Year 2012-

2013

Income Budget Proposed Budget


Refunds (8,212.00)

410480 · Rebates 10,000.00 10,000.00

Total Income 237,595.00 229,383.00

Expense

500020 · Air 30,960.00 34,483.00

based on April

2012 event actual

500160 · Freight 5,000.00 7,024.00

YRC quoted for

(2) 53 ft trailers

St. Louis- Va

Beach


airort shuttle bill-

based on April

2012 event actual

+ parking

500220 · Honorarium 25,600.00 25,220.00

based on April

2012 event actual

500240 · Hotel 27,170.00 24,700.00

staff rate ($95) x

4 nights x 65

rooms

500420 · Per Diem 9,300.00 8,800.00

based on April

2012 event actual


UPS charges to

ship supplies

from national

office to venue

500440 - Phone/AV 4,495.00

Internet and

house

microphone

charges

500549 · Venue Rental

Complimentary in

Va Beach

500540 · Rent - Other Equipment 1000.00 Move to Electric

500550 · Venue Decorator/ Carpet 22500.00 11,096.00

(24) runs of 10’ x

120’; (1) 60’ x 10’

carpet for finals

strip; 2940 of 3’

bare pipe; 16’ (h)

x 60’ (w) pipe and

drape- Finals

area; 8’ (h) x 24’

(w) pipe an drape-

Awards; 72 ft of 3’

high pipe and

drape- BC stage

area; 30 ft of 3’

high pipe and

drape total-

registration lobby;

150 tables; 1100

chairs; 4 bulletin

boards; 3 pallet

jacks; 3

registration

counters

500551 · Venue equipment rental 3000.00 1,010.00

500552 - Venue Security 1000.00 3,686.00

Minimum (3)

ushers required in

Va Beach Con

Center + 1

overnight guard

500553 - Venue Electric 3,905.00

(37) 500 watt

power drops +

labor costs to turn

on

500554 - Venue Catering 14000.00 12,326.00 Actual quoted #s

500555 · Local organizing committee 500.00 500.00

Donated amount

to local clubs for

fulfilling admin

volunteer roles

500556 - Venue - Copier Copier rental cost

500557- Venue EMT

Built into "Rent-

Other

Equipment'?

500562 · Contract labor 1,500.00 1,117.00

(10) Labor Ready

employees x 10

hours @ approx

$11/hr

500620 · Trophies & Medals 822.05

# of competitors x

$5 per medal

(includes custom

plating fulfillment;

based on total

cost from 2011-

12)

Total Expense 148,660.00 142,784.05

NET 88,935.00 86,598.95

DECEMBER NAC MILWAUKEE Budget Year 2012-2013



Refunds (8,212.00)

410480 · Rebates 14,000.00 14,093.00

Total Income 236,700.00 228,581.00

Expense

500020 · Air 25,800.00 21,475.00

Based on Milwaukee

actual costs from

November 2010

500160 · Freight 5,000.00 7,222.00

YRC quoted for (2) 53

ft trailers Va Beach-

Milwaukee


Based on Milwaukee

actual costs from

November 2010

500220 · Honorarium 25,600.00 18,180.00

Based on Milwaukee

actual costs from

November 2010

500240 · Hotel 30,030.00 27,300.00

staff rate ($105) x 4

nights x 65 rooms

500420 · Per Diem 9,300.00 7,980.00

Based on Milwaukee

actual costs from

November 2010


UPS charges to

ship supplies

from national

office to venue

500440 - Phone/AV 3,000.00

Estimates

Internet/ house

microphone rental

costs

500549 · Venue Rental 19000.00 13,000.00 Actual costs

500540 · Rent - Other Equipment 1000.00

Should be

charged to

'Venue- Copier'


(22) runs of 10’ x

120’; (1) 60’ x 10’

carpet for finals

strip; 40x40

carpet for

wheelchair area;

2940 of 3’ bare

pipe; 16’ (h) x 60’

(w) pipe and

drape- Finals

area; 8’ (h) x 24’

(w) pipe an drape-


high pipe and

drape- BC stage

area; 30 ft of 3’

high pipe and

drape total-

registration lobby;

150 tables; 1100

chairs; 4 bulletin

boards; 3 pallet

jacks; 3

registration

counters


Staging, chairs

and tables

included in venue

rental contract to

be rented from

venue

500552 - Venue Security 1000.00 810.00

$18/hr for

overnight security

only x 45 hrs;

Based on

Milwaukee actual

costs from

November 2010


approx (37) 500

watt power drops

+ labor costs to

turn on

500554 - Venue Catering 16000.00 16,000.00

Estimate is

$15,367.74


Donated amount

to local clubs for

fulfilling admin

volunteer roles

1000.00 Copier rental cost

We have never

line itemed this so

not sure what the

average cost

would be - $2-

3000?

500562 · Contract labor 1,500.00 1,500.00

(10) Labor Ready

employees x 10

hours @ approx

average of $15/hr

500620 · Trophies & Medals 1,920.00

# of competitors x

$5 per medal

(includes custom


based on total

cost from 2011-

12)

Total Expense 168,560.00 147,847.00

NET 68,140.00 80,734.00

500556 - Venue - Copier

500557- Venue EMT

JANUARY NAC LOUISVILLE Budget Year 2012-2013



Refunds Policy change

410492 - Airline VIK 8,514.00 8,514.00

410480 · Rebates 19,000.00 19,000.00

Total Income 300,514.00 300,514.00

Expense

500020 · Air 28,380.00 28,380.00 Assume $330/person per GD

500160 · Freight 3,500.00 4,360.00

actual YRC quote traveling from last

tournament


Assume $80 in taxi, parking,

train, etc.

500220 · Honorarium 25,600.00 25,600.00

estimated basd on historical

data in this region of the country

500240 · Hotel 30,030.00 27,300.00 staff rate ($105) x 4 nights x 65 rooms

500420 · Per Diem 9,300.00 9,300.00 $20/day for officials


UPS charges to ship supplies

from national office to venue

500440 - Phone/AV 3,000.00

Estimates Internet/ house

microphone rental costs

500549 · Venue Rental 20000.00 20,000.00


Should be charged to 'Venue-

Copier'


2940 of 3’ bare pipe; 16’ (h) x

60’ (w) pipe and drape- Finals

area; 8’ (h) x 24’ (w) pipe an

drape- Awards; 72 ft of 3’ high

pipe and drape- BC stage area;

30 ft of 3’ high pipe and drape

total- registration lobby; 150

tables; 1100 chairs; 4 bulletin

boards; 3 pallet jacks; 3

registration counters


Previous Year less cost of

tables

500552 - Venue Security 1000.00 1,000.00

estimate based on USFA needs

of overnight security only; do not

know what minimums are here


approx. (37) 500 watt power

drops + labor costs to turn on

500554 - Venue Catering 16000.00 15,000.00 Less $1K for concession tickets


Donated amount to local clubs

for fulfilling admin volunteer

roles

1,000.00 Copier rental cost estimate

2,000.00 Estimate

500562 · Contract labor 1,500.00 1,500.00

(10) Labor Ready employees x

10 hours @ approx average of

$15/hr


# of competitors x $5 per medal

(includes custom plating

fulfillment; based on total cost

from 2011-12)

Total Expense 167,140.00 158,823.00

NET 133,374.00 141,691.00

500556 - Venue - Copier

500557- Venue EMT

JO's BALTIMORE Budget Year 2012-2013



Refunds Policy change

410492 - Airline VIK 6,300.00 6,300.00

410480 · Rebates 19,000.00 19,000.00

Total Income 326,600.00 326,600.00

Expense

500020 · Air 21,000.00 21,000.00

500160 · Freight 7,000.00 7,111.00

actual YRC quote

traveling from last

tournament


More referees will

drive but there is

a train from

airport-hotel area

so cost goes

down

500220 · Honorarium 27,100.00 26,070.00

actual #s from

Jos 2012 in Salt

Lake City

500240 · Hotel 35,728.00 33,600.00

staff rate ($112) x

4 nights x 75

rooms

500420 · Per Diem 9,820.00 9,160.00 based on JOs 2012


UPS charges to

ship supplies

from national

office to venue

500440 - Phone/AV 3,000.00

Estimates

Internet/ house

microphone rental

costs

500549 · Venue Rental 26820.00 26,820.00

500540 · Rent - Other Equipment 1000.00 1,800.00

Should be

charged to

'Venue- Copier'


2940 of 3’ bare

pipe; 16’ (h) x 60’

(w) pipe and

drape- Finals

area; 8’ (h) x 24’

(w) pipe an drape-


high pipe and

drape- BC stage

area; 30 ft of 3’

high pipe and

drape total-

registration lobby;

150 tables; 1100

chairs; 4 bulletin

boards; 3 pallet

jacks; 3

registration

counters


Less purchase of

tables

500552 - Venue Security 1000.00 1,000.00

estimate based

on USFA needs

of overnight

security only; do

not know what

minimums are

here


approx. (37) 500

watt power drops

+ labor costs to

turn on

500554 - Venue Catering 18000.00 19,000.00

Less amount of

concession

tickets


Donated amount

to local clubs for

fulfilling admin

volunteer roles

500556 - Venue - Copier 1,000.00

estimated cost of

copier rental

500557- Venue EMT 2,000.00 Estimate

500562 · Contract labor 1,500.00 1,500.00

(10) Labor Ready

employees x 10

hours @ approx

average of $15/hr


# of competitors x

$5 per medal

(includes custom


based on total

cost from 2011-

12)

Total Expense 187,898.00 175,244.00

NET 138,702.00 151,356.00

MARCH NAC RENO Budget Year 2012-2013



Refunds Policy Change

410492 - Airline VIK 9,288.00 9,288.00

410480 · Rebates 7,000.00 7,000.00

Total Income 235,688.00 235,688.00

Expense

500020 · Air 30,960.00 33,158.00

2011 Summer Nats in Reno budgeted

flights were $45,000 x 73.7% (% of refs for

a NAC vs SNs)

500160 · Freight 15,000.00 13,850.00


tournament


Peppermill Host hotel has free airport

shuttle; factor a few cabs taken+ parking at

home airport

500220 · Honorarium 20,480.00 19,460.00 based on March 2012 actual #s

500240 · Hotel 30,030.00 27,300.00

staff rate ($105) x 4 nights x 75

rooms

500420 · Per Diem 9,300.00 7,820.00 based on March 2012 actual #s


UPS charges to ship supplies from

national office to venue

500440 - Phone/AV 5,295.00

Internet charge ($4995) based on Reno

July 2011 tournament + estimated

house mic rental ($300)

500549 · Venue Rental 17000.00 17,000.00



Copier'

500550 · Venue Decorator/ Carpet 29400.00 7,233.00 Previous year less cost of carpet

500551 · Venue equipment rental 3000.00 2,150.00 Less amount of tables

500552 - Venue Security 1000.00 1,000.00

overnight security only in Reno July

2011


approx. (37) 500 watt power drops

+ labor costs to turn on

500554 - Venue Catering 16000.00 16,500.00

Estimate from SN Reno 2011 less

$1k for cocession tickets

500555 · Local organizing committee 500.00 0.00 Not likely to be an LOC in Reno

500556 - Venue - Copier 3,800.00

500557- Venue EMT 2,000.00

We have never line itemed this so

not sure what the average cost

would be - $2-3000?

500562 · Contract labor 1,500.00 1,500.00

(10) Labor Ready employees x 10

hours @ approx average of $15/hr



(includes custom plating fulfillment;

based on total cost from 2011-12)

Total Expense 182,300.00 164,341.00

NET 53,388.00 71,347.00

APRIL NAC RICHMOND Budget Year 2012-2013




410492 - Airline VIK 7,830.00 7,830.00

410480 · Rebates 11,000.00 11,000.00

Total Income 221,840.00 231,128.00

Expense

500020 · Air 26,100.00 23,873.00 based on Richmond #s Oct 2011-

500160 · Freight 16,000.00 14,872.00


tournament

500200 · Ground Transportation 6,880.00 8,832.00 based on Richmond #s Oct 2011-

500220 · Honorarium 25,600.00 22,455.00 based on Richmond #s Oct 2011-

500240 · Hotel 34,034.00 30,940.00

staff rate ($119) x 4 nights x 65

rooms

500420 · Per Diem 9,300.00 9,601.00 based on Richmond Oct 2011 #s




500440 - Phone/AV 3,000.00



500549 · Venue Rental 18000.00 18,000.00



Copier'

500550 · Venue Decorator/ Carpet 11000.00 9,031.00 based on Richmond #s Oct 2011

500551 · Venue equipment rental 3000.00 5,936.00 staging, tables, chairs

500552 - Venue Security 1000.00 8,181.00 based on Richmond #s Oct 2011


approx. (37) 500 watt power drops +

labor costs to turn on

500554 - Venue Catering 13500.00 15,952.00 based on Richmond #s Oct 2011-


Donated amount to local clubs for

fulfilling admin volunteer roles

500556 - Venue - Copier 715.00

Copier rental based on Richmond

Oct 2011 #s

500557- Venue EMT 2,000.00



would be - $2-3000?

500562 · Contract labor 1,500.00 1,464.00

based on Richmond #s Oct 2011;

approx (10) Labor Ready employees

x 10 hours @ $15/hr





Total Expense 167,664.00 180,432.00

NET 54,176.00 50,696.00

SUMMER NATIONALS COLUMBUS Budget Year 2012-2013




410492 - Airline VIK 10,260.00 10,260.00

410480 · Rebates 32,000.00 32,000.00

Total Income 829,570.00 829,570.00

Expense

500020 · Air 34,200.00 34,200.00

500160 · Freight 18,500.00 10,448.00

YRC quote traveling from Tiffin, IA via

Richmond (last tournament)


Assume $80 in taxi, parking, train,

etc.

500220 · Honorarium 82,250.00 82,250.00

based on historical data for Summer

Nationals

500240 · Hotel 103,550.00 124,478.00

staff rate ($109) x(1142) approx

room nights from Anaheim

500340 · Meals

500420 · Per Diem 23,250.00 23,250.00 based on historical data




500440 - Phone/AV 3,000.00



500549 · Venue Rental

500540 · Rent - Other Equipment 2500.00 3,300.00

500550 · Venue Decorator/ Carpet 31000.00 12,033.00 Previous year less cost of carpet


500552 - Venue Security 2500.00 2,500.00

estimate based on USFA needs of

overnight security only; do not know

what minimums are here


approx. (40) 500 watt power drops +

labor costs to turn on

500554 - Venue Catering 45000.00 45,000.00

500555 · Local organizing committee 2000.00 2,000.00

Donated amount to local clubs for

fulfilling admin volunteer roles

500556 - Venue - Copier estimate $1000

500557- Venue EMT 2,000.00



would be - $2-3000?

500562 · Contract labor 3,000.00 2,100.00

(10) Labor Ready employees x 14

hours @ approx average of $15/hr





Total Expense 362,800.00 366,979.00

NET 466,770.00 462,591.00

Marketing & Communications

Income Budget Revision

410400 · Marketing Revenue

410415 · Event vendors 130,000.00 126,500.00

Moved Commercials

Member dues to

Membership

410420 · Magazine Ads 27,500.00 27,500.00

410430 · Magazine Subscriptions 700.00 700.00

410450 · Royalties & Partnerships - Other 100,000.00 100,000.00

410600 - Misc 50,000.00 50,000.00

410470 · USOC Joint Marketing 75,000.00 37,500.00

Total Income 383,200.00 342,200.00

Expense

500020 · Air

500110 · American Fencing Magazine

500111 · Advertising

500112 · Design Cost 11,000.00 11,000.00

500113 · Comailing and Freight 14,000.00 11,000.00

500115 · Printing 34,000.00 25,500.00

500110 - AFM Other Cindy Bent Findlay 10,400.00 10,400.00

Total 500110 · American Fencing Magazine 69,400.00 57,900.00

500200 · Ground Transportation

500240 · Hotel

500330 · Marketing 10,000.00 4,500.00

Travel expenses for marketing

director and misc. Position has

not been filled yet

500340 · Meals

500355 · Merchandise

500360 · Miscellaneous

500440 · Phone - Constant Contact 3,000.00 1,500.00

Cut expense from $125 /

month instead of $250

500460 · Postage and Shipping

500480 · Printing

500560 · Services - Professional 56,000.00

Redevelopment of

website

500604 · General Office Supplies

Total Expense 82,400.00 119,900.00

NET: 300,800.00 222,300.00

International 2012-13

International Approved Budget Proposed Budget

International Office Admin $19,000.00 $19,000.00

Total International Admin: 19,000.00$ 19,000.00$

Junior Programs

Referees to World Cups 178,200.00$ 178,200.00$

Pan Am Youth 10,000.00$ 10,000.00$

Jr/Cdt World Championships -$

Jr World Cups -$

European Cadet Circuit -$

Jr World Cup Phoenix 8,000.00$ 8,000.00$

Total Junior Programs 196,200.00$ 196,200.00$

Senior Programs

Pan Am Games -$

2012 Team World Championships-Kiev -$

Pan Am Zonal Championship -$

Sr World Championships -$

M/W Sabre Senior World Cup 75,000.00$ 75,000.00$

Olympic Prep/Olympic Games -$

Performance Enhancement/Medical -$

OTC/Resident Program -$

Direct Athlete Support -$

Total Seniors Programs 75,000.00$ 75,000.00$

Veterans Programs

World Vet Championships -$

Total Veterans Programs -$ -$

Wheelchair Programs

USOC HPP Grant - Wheelchair 25,000.00$ 25,000.00$

Wheelchair International -$

Other Wheelchair -$

Total Wheelchair 25,000.00$ 25,000.00$

Weapons Squads

USOC HPP Grant 690,000.00$ 690,000.00$

Total Men's Epee Squad -$

Total Men's Foil Squad -$

Total Men's Sabre Squad -$

Total Women's Epee Squad -$

Total Women's Foil Squad -$

Total Women's Sabre Squad -$

Total Weapons Squads 690,000.00$ 690,000.00$

Total Revenue 1,005,200.00$ 1,005,200.00$

International Expenses

International Office Admin 55,500.00$ 55,500.00$

Total International Admin: 55,500.00$ 55,500.00$

Junior Programs

Referees to World Cups 182,700.00$ 182,700.00$

Pan Am Youth 10,000.00$ 10,000.00$

Jr/Cdt World Championships 150,000.00$ 125,000.00$

Jr World Cups -$

European Cadet Circuit -$

Jr World Cup Phoenix 12,000.00$ 12,000.00$

Total Junior Programs 354,700.00$ 329,700.00$

Senior Programs

Pan Am Games -$

2012 Team World Championships-Kiev -$

Pan Am Zonal Championship 8,000.00$

Sr World Championships -$

M/W Sabre Senior World Cup 150,000.00$ 100,000.00$

Olympic Prep/Olympic Games 124,790.00$ 60,000.00$

Performance Enhancement/Medical -$

OTC/Resident Program -$ 36,000.00$

Direct Athlete Support 118,000.00$ 70,000.00$

Total Seniors Programs 400,790.00$ 266,000.00$

Veterans Programs

World Vet Championships 10,000.00$ 10,000.00$

Total Veterans Programs 10,000.00$ 10,000.00$

Wheelchair Programs

USOC HPP Grant - Wheelchair 25,000.00$ 25,000.00$

Wheelchair International -$

Other Wheelchair -$

Total Wheelchair 25,000.00$ 25,000.00$

Weapons Squads

USOC HPP Grant 690,000.00$

Total Men's Epee Squad -$ 125,000.00$

Total Men's Foil Squad -$ 150,000.00$

Total Men's Sabre Squad -$ 150,000.00$

Total Women's Epee Squad -$ 150,000.00$

Total Women's Foil Squad -$ 150,000.00$

Total Women's Sabre Squad -$ 150,000.00$

Total Weapons Squads 690,000.00$ 875,000.00$

Total International Expenses 1,535,990.00$ 1,561,200.00$

Net International (530,790.00)$ (556,000.00)$

Compensation 2012-13

Approved Budget Proposed Budget

Wages

Member Services 122,176.00$ 122,176.00$

Marketing, Communications, Fundraising 50,500.00$ 50,500.00$

Executive Office 189,500.00$ 209,500.00$

Finance & Business Services 86,400.00$ 86,400.00$

National Events 128,120.00$ 128,120.00$

International 139,583.33$ 139,583.33$

Contract Labor 23,040.00$

716,279.33$ 759,319.33$

Benefits 200,081.99$ 197,095.71$

Total Compensation 916,361.32$ 956,415.04$

Memorandum

To: Members of the USA Fencing Board of Directors

From: Val Belmonte

Re: NGB Band Lists

Date: October 1, 2012

cc: Donald Anthony; Sam Cheris

This memo will serve as a brief follow up to the Board meeting question regarding band list on

websites of NGBs.

The Association of Chief Executives for Sport (ACES) is presently conducting a survey of its

membership regarding band list posting. The survey will be available after October 4th

and I will

forward an executive summary of that report shortly after that date.

The report will cover the following questions and categories:

1. Does your sport organization publish a list of suspended athletes, coaches, officials or

volunteers?

2. Does your sport organization publish a list of permanently banded athletes, coaches,

officials or volunteers?

3. Is it published on your website? If not, where could it be found by the general public?

Thank you.

Documents

CALL TO ORDER ATTENDANCE