California Department of Public Health WIC Program

FMNP Season Start-up

California Department of Public Health WIC Program WIC Farmers Market Nutrition Program (FMNP) 2014 FMNP SEASON START-UP INFORMATION FOR LOCAL WIC AGENCIES

1Program OverviewThe WIC Farmers Market Nutrition Program was created to give WIC families access to locally grown fresh fruits and vegetables and promote small family farms and local farmers markets in California.The program runs May November.The participant benefit is $20 per family.Checks can only be used at WIC authorized farmers markets.Senior FMNP is administered by the CDFA through the AAAs.What is the WIC & Senior FMNP?Information on the WIC FMNP can be found on our website atWICFARMERS.CA.GOVSenior FMNP CDFA.CA.GOV2

2FMNP Start-up AgendaResources/WebsiteProgram OverviewMarket ListsSeason Activities TimelineTraining ToolkitRedemption ReportWPM/Job Aids/CMB

Administrative FundsATS/Allowable Costs Billing/RAECMB Chapters 12 &13 Check Booklet Management 2014 Check Booklet Distribution Shipment Confirmation 950-05Receive Booklets in ISIS 950-07Clinic Site Activation in ISISNutrition Education 800-30Instructional Brochures 800-20Check Security 800-41/950-02Check Log 950-06Unissued Check Report Form 950-03Inventory Maintenance 950-07Last Day to Issue Checks End of Year Report 950-04

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We have a lot of information to go over. Today we will talk about the responsibilities of the Local Agency staff who administer the FMNP . We will discuss the resources and tools available for you to do your job, go over administrative funds and how to use them, and discuss check booklet inventory and financial management.Resources on theWebsiteWWW.WICFARMERS.CA.GOVProgram OverviewWIC Authorized Market Lists FMNP Local Agency ResourcesSeason Activities TimeLineTraining ToolkitRedemption ReportWPM/Job Aids & CMB4

4WWW.WICFARMERS.CA.GOV5





9SEASON ACTIVITY TIMELINEThis timeline highlights important FMNP activities throughout the season.10

10FARMER TRAINING TOOL KITWIC & Senior Farmers' Market Nutrition Program

The Training Tool Kit is designed for use by Market Managers and Local Agency staff: To train market managers, farmers and their employees on the WIC FMNP and SFMNPTo ensure consistency in the standards and format of FMNP trainingTo provide guidance on record keeping and documentation of training TRAINING TOOLKIT11

Instructional Brochure12

Redemption Report13

The redemption report shows the percentage of FMNP checks that were deposited and paid to the farmer. If the farmer does not take his/her checks to the bank, those checks will not be reflected.

13State Updates: FMNPWPM & Job Aids & CMBThe WIC Program Manual Section 800 FMNP Requirements 950 Job AidsThe Contract Management Binder Chapters 12 and 13 contain information regarding time studies, invoicing and Report of Actual Expenditures

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14State Updates: FMNPWPM & Job Aids & CMB15

15State Updates: FMNPWPM & Job Aids & CMB16

16Goals of FMNP:FMNP ADMINISTRATIVE FUNDSAuthority to SpendATS letters mailed May 21.Funding equals $1.50 per allocated check booklet.Allowable Costs - USDA MemoTime Studies of staff time spent on FMNP activities must remain on file in your office for 3 years.CMB Chapter 13 attachments have been revised to include FMNP and BFPC columns for 13-1 & 13-3 timestudies.CMB Chapters 12 & 1317

Invoicing & Report of Actual ExpendituresInvoice allowable costs for your FMNP reimbursement throughout the season.The final FMNP invoice is due November 15.RAE Due November 15. All FMNP costs, including those on the final invoice, must be reflected on the RAE.

17Check Booklet Management18

Shipment Confirmation must be sent into the State WIC office immediately 800-42/950-05Receive the booklets in ISIS 800-42/950-07The State WIC office has activated the FMNP screens clinic sites. Clinic sites can be activated through September 30. They will be deactivated October 1.WPM Section 800 & Job Aid 950 Series18Check Booklet Management19Check Issuance Protocol 800-00 (f) & 800-10Nutrition Education 800-30Instructional Brochure 800-20WPM Section 800 & Job Aid 950 Series

19Check Booklet Management20

Check Security - 800-41/950-02Issuance of FMNP booklets - 800-43 Participants must sign the Check Booklet Issuance Log - 950-06Unissued Check Report Form - 950-03End of Year Report is due to the State WIC office February 15, 2015 - 950-04WPM Section 800 & Job Aid Series 950 20Redemption Report21

The redemption report shows the percentage of FMNP checks that were deposited and paid to the farmer. If the farmer does not take his/her checks to the bank, those checks will not be reflected.21State Updates: FMNPUnissued FMNP Check Report Form22

22State Updates: FMNPEnd of Year Report23

23Check Booklet Management24Check Security - 800-41/950-02Issuance of FMNP booklets - 800-43 Participants must sign the Check Booklet Issuance Log - 950-06Unissued Check Report Form - 950-03End of Year Report is due to the State WIC office February 15, 2015 - 950-04WPM Section 800 & Job Aid Series 950 24Have a great farmers market season!Contacts

CDFA Senior FMNPMonica Pedigo (916) [email protected] WIC FMNP TeamMain Line (916) [email protected]@cdph.ca.gov 25

Documents

California Department of Public Health WIC Program