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California Community Colleges Chancellor’s Office CIO Conference Presentation The Dana on Mission Bay November 2, 2012. Top 5 Questions. How do I get into CIV2? What am I supposed to see once there? Where do I send my questions? District staff and access to CIV2? - PowerPoint PPT Presentation
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CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICECALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICECIO CONFERENCE PRESENTATION
THE DANA ON MISSION BAYNOVEMBER 2, 2012
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
Top 5 Questions
• How do I get into CIV2?
• What am I supposed to see once there?
• Where do I send my questions?
• District staff and access to CIV2?
• How soon will you approve my proposals?
Significant Changes in CIV2
• CIO Determination – College Role and Functions
• 10 Proposal Forms to “Action-Driven” Menu
• MIS Data Elements Course Basic (CB) and Program (SP) Validation Enforced
• Public Search Tool – All Active College Courses and Program Files Available
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
CIV2 AND INTEGRATED DATA
Title 5Chapter 6. Curriculum and Instruction
Title 555000.5 Handbook: Monitoring and Review of Approved Courses and Programs – Program and Course Approval Handbook (PCAH)
Title 555000.5 Handbook: Monitoring and Review of Approved Courses and Programs – Program and Course Approval Handbook (PCAH)
Curriculum InventoryVersion 2
MIS Data Element
Dictionary
TOP Code
ReportsPublic Search Tool
http://curriculum.cccco.edu
Data Mart
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
CURRICULUM INVENTORY VERSION 2 - CIV2
THREE ACCESS POINTS
http://curriculum.cccco.edu
CCCCO Website: www.cccco.edu/aad
Select Curriculum & Instruction, Select Curriculum
CCCCO Website: DATAMART
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
www.cccco.edu
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
District Access to College CI
• Requires a unique user name/email account for each college site – College CIO grants access.
• Multi-College District: CIV2 curriculum records are mapped to the college account – so a unique user name/email is required.
Change: College Roles & Functions
Phased Implementation:-CI Lead and CI Writer functions will not be available when CI launches (9/10/12). Additional technical support will be provided when the roles become available.
Upon Launch:-College CIOs will be able to grant users “College CIO” level access
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
LANDING PAGE
Public Search Tool
Public Search Tool: Filters
College Sign In
Step 1 Action Type: New or Amend Step 2 Proposal Type: Course or Program Step 3 Credit Status: Credit or Noncredit Step 4 MIS Data Elements: CB Course and SP Programs Step 5 Attachments Step 6 District Board Approved Step 7 Regional Consortium Approved (CTE program goal
– programs only)
DECISION TREE
Amend: Action Definitions (for programs & courses)
• Correction: An action to correct a value previously reported in error. This action will not issue a new control number.
• Substantial Change: A new program or course based upon this proposal. This action will initiate a new control number.
• Nonsubstantial Change: An action to change this program or course that will not initiate a new control number.
• Active to Inactive: An action to make this program or course inactive.
• Inactive to Active: An action to reactive this program or course which was previously made inactive.
Amend: Action DefinitionsSubstantial Change vs. Nonsubstantial Change
• Substantial Change: A new program or course based upon this proposal. This action will initiate a new control number.
– Course: Change MIS Course Data Elements CB03, CB04, CB06, CB07, CB08, CB09, CB21, and/or CB22.
– Program: Addition of new certificate, degree, or major/area of emphasis. Top code change to a different TOP code discipline.
• Nonsubstantial Change: An action to change this program or course that will not initiate a new control number.
– Course: Change MIS Course Data Elements CB01, CB02, CB05, CB10, CB11, CB12, CB13, CB14, CB15, CB19, CB20, CB23, and/or CB24.
– Program: Title change, TOP code change within the same TOP code discipline, certificate unit change, degree unit change, or the addition/removal courses from an existing approved program.
Amend: Action Features• Drop-down menu with auto-fill for items based upon
selected action– For example, noncredit course selection results in only noncredit
fields for entry (removing credit course related items)
• Locked cells for proposal items that cannot be changed based upon the action selected– For example, substantial changes vs. nonsubstantial changes
• Added MIS Data Element identifiers and coding– CB and SP codes
• Validation process prior to submission
MIS Data Elements
• Course Basic Records– CB Codes
– 24 Values
• Program Student Award– SP Codes
– 4 Values
• Validation – Errors shown in red text – Contact Local MIS
Enrollments(SX)
StudentDemographics
(SB)Sections
Courses
Matric.Emp.Demo.
Sessions
Calendar Assignments
EOPSDSPS
Emp.Assign.
Cal-WORKs
The Chancellor’s Office MIS DatabaseTelling Our Story Using Data
Assess.
Perkins
Pgm.Awds.
Fin.Aid
SpecialPopulation
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
Resources - Access
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
New Feature – Resources Link
New Program or New Course
Fields change based upon selection
Program Award
New Course: Select Credit Status
Sample: Noncredit course selected
CCCCO Review Process Roles & Functions
• CI Reviewers will continue FIFO review process
• Ongoing top priority given to AA-T & AS-T Degrees
Program and Course Approval Handbook
• September 2012 Release – Posted to website
• Comprehensive Curriculum Topics
• Section 4 – change to reflect current practice
• Feedback Requested – submit to [email protected]
Signature Page