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Winter
Spring C G W rks
COUNTIES:
Marion County
Polk County
Yamhill County
TRIBAL GOVERNMENT:
The Confederated Tribes of Grand Ronde
SPECIAL DISTRICTS:
Chehalem Park and Recreation District
Chemeketa Community College
Salem-Keizer School District
Salem-Keizer Transit District
Willamette Education Service District
EXECUTIVE DIRECTOR:
Nancy J. Boyer
503-540-1601
WEBSITE:
www.mwvcog.org
Amity
Aumsville
Aurora
Carlton
Dallas
Dayton
Detroit
Donald
Dundee
Falls City
Gates
Gervais
Hubbard
Idanha
Independence
Jefferson
Keizer
Lafayette
McMinnville
Monmouth
Mt. Angel
Newberg
St. Paul
Salem
Scotts Mills
Sheridan
Silverton
Stayton
Sublimity
Turner
Willamina
Woodburn
Yamhill
Membership
CITIES:
A newsletter published by the
Mid-Willamette Valley
Council of Governments This issue of the COG newsletter
traditionally focuses on the COG Annual
Dinner and Awards Banquet. During this
event, we presented the COG’s 2015
Annual Report, which summarizes the
services, activities and accomplishments
of the past year. Here are some of the
highlights for the year.
SELECTED 2015 COG HIGHLIGHTS
Small Business Loan Program – Small
business loan program continued to see
an increase in activity over previous
years. COG lending staff closed loans
that totaled over $4.3 million. These
loans leveraged nearly $6.3 million in
private investments and created and/or
retained 44 jobs.
The COG lending program provides all of
the commonly used economic develop-
ment loan programs in Marion, Polk and
Yamhill counties. As Oregon’s economy
improves, along with the national
economic trends, the COG’s loan officers
are working with area businesses and
their lenders looking for options to
finance business expansions. For more
information regarding the lending
programs, please contact John Safstrom,
Loan Program Manager (503-540-1612
or [email protected]) or Alison
Boswell, Loan Officer (503-540-1614 or
Yamhill County GIS Web Application –
The COG developed a custom web-based
GIS Mapping Application for Yamhill
County. This application allows the
display, query, selection and printing of
geographic data, including orthophoto-
grahic data, taxlots, surveys, zoning and
comprehensive plan, natural resources
and other planning layers. The
application uses county and public
cartographic datasets. Users are able to
search taxlot information based on
address, taxlot number or account.
The Yamhill County GIS Application is
used both internally by Yamhill County
staff, as well as by the public, via the
county website. It is currently hosted on
the Amazon cloud and uses ESRI
technology. The application can be
viewed at maps.co.yamhill.or.us/.
Make It In America Challenge – COG
staff worked with the Strategic Economic
Development Corporation (SEDCOR),
Oregon Manufacturing Extension
Partnership (OMEP), InCite, Inc. (formerly
Job Growers), and Business Oregon on
the second year of a three-year grant
award from the Economic Development
Administration (EDA). The grant has
helped leverage local resources to
encourage further investment in
reshoring manufacturing activities within
our region. The second year saw
completion of eight of ten local
engagements by OMEP; completion of
over 40 manufacturing consultations by
SEDCOR; and development of a regional
Continued on page 10
From the Executive Director…
2016
For at least the past 20 years, COG
staff have held various fundraisers
to assist charities and families in
need during the holiday season.
Over the years, staff have donated
to Salvation Army families, the city
of Salem Police Department
Annual Toy Drive, and Marion-Polk
Food Share.
In recent years, staff has contacted
the local WIC (Women, Infants and
Children) office and had a family
assigned. WIC case workers
determine which family would
benefit the most from assistance,
and their information is forwarded
to COG staff to organize a gift
drive for the family. For the 2015
holiday season, staff sponsored a
family consisting of a single
mother with five children, including
an infant who was born with Down
Syndrome. WIC case workers
provided a list of gift suggestions
for the family, and staff responded
by purchasing nearly everything on
the list. The children received four
gifts each, including shoes,
clothing, books, toys, and school
supplies. Staff also purchased
Amazon and Target gift cards for
the mother, as well as a grocery
gift card.
In addition to sponsoring a family
each year, COG staff also holds a
food drive to benefit Marion-Polk
Food Share (MPFS). In the past, a
food barrel has been placed in the
employee break room to collect
non-perishable donations. This
year, staff decided to do some-
thing different, and collected cash
donations to be donated
specifically for MPFS to purchase
meat for hungry families' holiday
meals, as there is a greater need
for those items during the holiday
season. A goal was set of $300,
and the goal was easily reached!
This donation allowed MPFS to
purchase approximately 120
chickens.
The generosity of MWVCOG staff
helped many families enjoy a
brighter holiday in 2015.
Salem Keizer Area Transportation
Study (SKATS) updates the
Transportation Improvement Plan
(TIP) approximately every two to
three years, and is currently in the
process of developing the FY 2018
-2023 TIP. Each TIP includes four
years of programmed projects plus
two years of illustrative projects
(six years total). FY 2018 is an
overlapping year and is in both the
current TIP and the next TIP.
A key focus areas of the TIP update
are the urban Surface Transporta-
tion Block Grant Program (STBGP-
U) funds, previously known as
Surface Transportation Program-
Urban (STP-U) funds, that SKATS
receives each year and has fairly
wide discretion for awarding to
projects and programs; and the
Transportation Alternatives (TA-U)
set aside funds, which replace the
Transportation Alternatives
Program (TAP). Eligible projects
and activities for TA funds include
a variety of smaller-scale
transportation projects, such as
bicycle and pedestrian facilities,
recreational trails, and safe routes
to school projects.
On December 4, 2015, President
Obama signed into law the Fixing
America’s Surface Transportation
Act, or “FAST Act”. It is the first law
enacted in more than ten years
that provides long-term funding
certainty for surface transportation.
Based on the FY 2016 starting
balance (i.e. unspent STP-U funds
from previous years), estimates of
future STBGP-U and TA-U
allocation from the FAST Act,
continuation of projects and
programs from the current TIP, and
maintaining financial constraint for
the TIP, staff estimates that there
will be approximately $14 million
in federal funds available for
new projects in the FY 2017-FY
2021 time frame and an additional
$6 million available for projects
ready for contract in the FY 2022 -
2023 illustrative years, although it
is up to the Policy Committee's
discretion to program funds for
those years.
2
SKATS FY 2018-2023 Transportation Improvement Program (TIP)
MWVCOG Holiday Charity Drive
The stack of gifts for the “Christmas
family” sponsored by COG staff.
Continued on page 3
3
The Oregon Department of
Transportation (ODOT) recently
provided the MWVCOG with 2014
crash data for Salem-Keizer Area
Transportation Study (SKATS).
Vehicle crashes include those
coded for city streets, county roads
and state highways. A crash must
be reported by the driver if the
crash results in death, bodily injury,
or over $1,500 in property damage.
In 2014, the SKATS area had a total
of 3,361 reported motor-vehicle
crashes, including 90 serious injury
and 14 fatal crashes resulting in 17
total fatalities. There were four (4)
pedestrian-related fatalities and no
bicyclist fatalities in 2014. The
crash data is summarized in Figure
1 - 2014 Salem-Keizer Area Motor
Vehicle Crashes (see page 4).
Map 1 - 2014 SKATS Reported All
Crash Locations By Severity (see
page 5) is a graphical representa-
tion of the location of crashes
within the SKATS boundary.
Intersection-related crashes
accounted for 73 percent of all
reported crashes in 2014. Six of
the 14 fatal crashes occurred at or
within 225 feet of an intersection.
Trends
Below is a 20-year historical trend
graph showing the total number of
crashes between 1994 and 2014.
(Note: There were changes in
reporting rules in 1998 and 2004.)
Using a five-year moving average,
our region has experienced an
upward trend in motor-vehicle
crashes since 2008.
Additional information for 2008 to
2014 crashes is available on the
MWVCOG website (search for
crash facts).
2014 Salem-Keizer Area Motor Vehicle Crashes
2014 Top Crash Causes
1. Following too closely
2. Not yielding right-of-way
3. Improper driving
maneuvers (includes
improper lane changes,
improper overtaking,
driving left of center on
two way road).
4. Disregarding traffic control
devices
5. Speeding
5-year moving average
TIP cont.
A solicitation was sent out on
March 1, 2016, for transportation
projects within the SKATS MPO
boundary to apply for STBGP-U
funds and TA-U funds for the FY
2018-2023 TIP. Projects eligible
for funding must be within the
SKATS MPO boundary and be
included in, or consistent with, the
2015-2035 Regional Transporta-
tion Systems Plan (RTSP).
Applicants must be a tax-funded
public agency that can enter into a
contract with ODOT, with some
restrictions, to be eligible to
receive funding. Private entities or
non-profit organizations may
apply as co-applicants, in
partnership with a public agency.
Application instructions and forms
are available on the MWVCOG
website at www.mwvcog.org.
Materials are also available by e-
mail from [email protected].
Pre-applications are to be
submitted electronically no later
than 5:00 p.m. on Friday, April
29, 2016. Applications are to be
submitted electronically no later
than 5:00 p.m. on Friday, July 29,
2016 to be eligible for
consideration for funding. Final
adoption of the TIP is expected by
March, 2017.
For further information on the
Transportation Improvement
Program and the project selection
process, or if you have any
questions on the eligibility of a
project or applicant, please contact
Karen Odenthal at 503-540-1608
4
Figure 1
5
Map 1
The Mid-Willamette Valley Council
of Governments (MWVCOG)
recognized local elected officials,
intergovernmental projects, and
local leaders at the MWVCOG
Annual Meeting on January 27,
2016, at the Evergreen Aviation
Museum in McMinnville, Oregon.
Masters of Ceremonies were
McMinnville City Councilor
Kevin Jeffries, 2015 MWVCOG
Board Chair, and Salem-Keizer
Transit Board Member Jerry
Thompson, newly elected chair of
the MWVCOG Board of Directors.
Councilor Jeffries will step into the
Immediate Past Chair position,
Polk County Commissioner Mike
Ainsworth is the new Vice Chair,
and Keizer Mayor Cathy Clark will
be a new addition to round out the
MWVCOG Executive Committee for
2016.
The following awards were
presented:
The Gwen VanDenBosch
Regional Leadership Award for
outstanding leadership by an
elected official was presented
to Anna Peterson, Mayor of
Salem, in recognition of
outstanding leadership for
cooperative, regional,
intergovernmental initiatives.
The Wes Kvarsten Professional
Service Award for
distinguished service by a staff
person or volunteer was
presented to John Lattimer,
County Administrator for
Marion County, for sustained
commitment in support of
regional intergovernmental
cooperation. This was the first
time an award was presented
at the COG Annual Dinner via
video conferencing
technology.
The Regional Cooperative
Project Award for a project or
initiative was given to the City
of Keizer and Marion County
for their cooperative work,
along with many community
businesses and organizations
to build the Big Toy in Keizer.
This annual award recognizes a
partnership of local
governments within the Mid-
Willamette Valley region for a
project or initiative that has
best exemplified
intergovernmental
cooperation.
The Chair’s Choice Award was
presented to Zero Waste
McMinnville, an educational
non-profit organization, for
their work teaching about and
encouraging recycling and
composting.
A Special Regional Partner
Award was presented to Chad
Freeman of SEDCOR in
recognition of his work to
enhance economic
development in the region.
The City of McMinnville and
Chemeketa Community College
gave presentations.
Additional Photos on Page 7
6
MWVCOG Annual Awards Meeting Held January 27, 2016; Area
Leaders Recognized
Top: City Councilor Kevin Jeffries
welcomes everyone to the MWVCOG
Annual Dinner in McMinnville.
Above: Deputy Director Jennie
Messmer presents the new
MWVCOG website and logo.
Below: Transportation Director Mike
Jaffe gives an update on the past
year for the Transportation and GIS
Department.
7
Above: Mike Ainsworth presents the Wes Kvarsten
Professional Service Award (via Skype) to John
Lattimer, Marion County Administrator.
Above Left: Ramsey McPhillips speaks
about Zero Waste McMinnville.
Above: Incoming Chair Jerry Thompson
gives outgoing Chair Kevin Jeffries a
plaque in recognition of his service.
Left: Kevin Jeffries presents
representatives of Zero Waste
McMinnville with the Chair’s Choice
Award.
Right: Kevin Jeffries presents
representatives from the City of
Keizer and Marion County with the
Regional Cooperative Project Award.
Above Right: Anna Peterson presents SEDCOR President Chad Freeman with
a Special Regional Partner Award.
Left: Community Development
Director Renata Wakeley presents an
update on the past year for the
Community Development, Land Use
Planning and Loan Departments.
Below Left: President Julie
Huckestein gives a presentation on
new Chemeketa Community College
facilities.
Below Right: McMinnville City
Manager Martha Meeker talks about
a new marketing project for the City.
Left: Jerry
Thompson
presents the
Gwen
VanDenBosch
Regional
Leadership
Award to Salem
Mayor Anna
Peterson.
8
Look for the following
communities to kick off or wrap
up the following projects in
Spring 2016.
The City of Amity received an award
announcement of $2,129,242 from
the Oregon Community Develop-
ment Block Grant (CDBG) program
for a water improvements project.
The project will upgrade the city’s
water intake, pump station, and
monitoring equipment along with
other needed improvements to the
treatment of the city’s water. COG
staff assisted with the funding
application and the City signed a
contract with COG for completion of
the environmental assessment,
grant administration and wage
monitoring assistance in February,
2016.
The cities of Carlton and Dallas
contracted with COG for wage
monitoring of their Safe Drinking
Water Revolving Loan Fund
(SDWRLF) projects, which included
upsizing/replacement of major
transmission lines from their
reservoirs. Both projects are
expected to be completed by April,
2016.
The cities of Independence and
Yamhill have completed their draft
engineering plan projects related to
wastewater and effluent treatment
improvements. Department of
Environmental Quality (DEQ) review
is underway and project closeout is
anticipated in the next few months.
The Oregon Business Develop-
ment Department, Infrastructure
Finance Authority (OBDD-IFA)
announced they will not be
accepting applications for the future
CDBG competitive application
rounds until the department
receives its 2016 allocation from the
U.S. Department of Housing and
Urban Development (HUD). OBDD-
IFA will announce when applications
will again be invited but this is not
expected prior to June, 2016.
COG staff continues to assist local
jurisdictions with income surveys to
challenge recently released U.S.
Census data used to determine
eligibility for various federal
programs. Most recently, COG staff
was able to assist the City of Idanha
in the development and implemen-
tation of a survey, which revised
their low-to-moderate income
percentage from 31.6 percent to
69.9 percent and qualified the city
for additional programs.
For more information about these
projects or questions about grants,
loans, or income surveys in your
community, contact Renata Wakeley
at 503-540-1618 or
Woodburn Receives
Distinguished Service
Award
The Woodburn Area Chamber of
Commerce’s 65th annual
Distinguished Service Awards
banquet was held on March 11th at
Silverton Health Center in
Woodburn. A special award to
recognize the efforts made and the
goals reached in the past year by
those involved in the urban growth
boundary agreement and the
Interstate 5 (I-5) interchange project
was awarded to the Community of
Woodburn.
While Distinguished Service Awards
are normally given to individuals,
the nominating committee chose to
recognize “the uniqueness of this
year’s recipients’ efforts” and gave
this award “to the entire community
of Woodburn and especially those
who picked up the mantle and
carried the burden of these two
successful campaigns to fruition.”
The award was received by City
Administrator Scott Derickson and
Mayor Kathy Figley on behalf of the
community and the countless other
participants, including possibly more
than 100 people involved in the
efforts over approximately 20 years
to see both the I-5 Interchange
Improvement and the UGB
expansion completed. The list
would include current and past city
department heads and leaders, as
well as private citizens, who were
and are committed to Woodburn’s
best interests.
Community Project Updates - Spring 2016
Above: Mayor Figley & City Admin. Derickson at the Awards ceremony
9
The Oregon
American
Planning
Association
(OAPA), with
assistance
from the
Department of Land Conservation
and Development (DLCD), hosted a
Planners Network training and
networking opportunity in Salem
in January that included a tour of
the former Boise Cascade site.
Training sessions included an
update to the National Flood
Insurance Program, an overview of
DLCD’s “affordable housing
barriers and tools” survey, and an
update to the new Oregon
Administrative Rules on
streamlining the Urban Growth
Boundary (UGB) process for
communities in Oregon.
COG staff attended a National
Flood Insurance Program (NFIP)
session that provided an update
on the intersection of the NFIP and
the Endangered Species Act.
The session introduced new
floodplain manager responsibilities
and clarified the role of a building
official in the review process.
COG staff also attended a Planning
for Needed Housing session that
provided an overview of DLCD’s
“affordable housing barriers and
tools” survey.
The survey identified barriers to
affordable housing and reviewed
common land use or regulatory
tools used to provide or encourage
affordable housing. The survey
identified the following tools as
having the highest feasibility and
impacts scores:
Nonprofit-owned housing tax
exemptions,
Public land for affordable
housing,
Upzoning and/or rezoning
land to provide for more
housing overall.
Finally, COG staff attended an
Urban Growth Boundary
Streamlining session, which
introduced a new, simplified,
optional process to evaluate and
amend a UGB.
The session provided criteria for
the new analysis, including
residential and employment land
need methodology and Buildable
Lands Inventory (BLI) requirements.
In addition to the training sessions,
City of Salem staff provided a
walking tour of three (re)develop-
ment projects in Downtown Salem:
Pringle Square, the Roth
McGilchrist Building, and the Peter
Courtney Minto Island Bridge.
Together, these three projects
provide additional housing
downtown, capitalize on the
historic qualities of the downtown,
promote an active and inviting
pedestrian environment, and link
the nearly 1,000 acre of parks with
more than 20-miles of off-street
trails between Downtown Salem,
West Salem and Minto Island Park.
Oregon American Planning Association conducts planner training and
networking opportunity in Salem
10
COG planning staff provides
assistance with current and long
range planning work for 21 member
jurisdictions in Marion, Polk, and
Yamhill Counties, serving more than
48,000 residents.
In addition to current planning
work, COG planners are working on
the following long-range planning
projects:
The City of Lafayette completed
of an urban growth boundary
(UGB) expansion related to
housing needs, which was
completed with the assistance
of COG planning staff. The
Department of Land Conserva-
tion and Development (DLCD)
sent the expansion back to the
City for further consideration of
needed residential lands.
Both the cities of Aurora and
Donald are pursuing potential
Economic Opportunity Analysis
(EOA) updates and UGB
expansion related to immediate
business needs/opportunities
and identified housing needs.
Transportation System Plan
(TSP) application to DLCD for
funding assistance to the City of
Donald.
The City of Hubbard is
reviewing portions of their
Comprehensive Plan and Zoning
Maps to determine whether
properties within their historic
downtown core should be
rezoned from a Commercial-
Residential zone mix to
Commercial zoning only. The
intent is focus commercial
activities within the historic core
and encourage redevelopment
in this area. Funding for COG
staff to assist on this project was
funded by a 2015 award from
the Marion County community
projects grant program.
COG staff assisted the City of
Dundee in completion of an
Urban Renewal Feasibility Study.
In January, the City Council
directed staff to proceed with
potential charter amendments
to assist the City in moving
forward with a potential Urban
Renewal Plan.
Staff support to the Newberg
Affordable Housing Action
Commission on grant and loan
program applications.
Workload and the level of land use
and development applications has
increased significantly in recent
months. As such, COG is currently
recruiting for an Associate Planner
position to add to our capacity and
level of service to our members.
More information on the recruit-
ment can be found on our website:
www.mwvcog.org. For more
information about these projects or
questions on potential projects,
contact Renata Wakeley at 503-540-
1618 or [email protected].
Community Development updates AGORA Investment Platform – The
COG entered into an agreement with
the Mid-Columbia Economic
Development District (MCEDD) to
roll out the AGORA Investment
Platform in our region. AGORA
offers a web-based tool for
connecting local communities and
funders that span the public, private,
and philanthropic sectors. The
online database provides individuals,
organizations, and communities the
tools to help manage the
fundraising process and assemble
multiple capital providers for one
project.
Urban Renewal Feasibility Study –
The COG assisted the City of Dundee
in completion of an urban renewal
feasibility study to assist the Council
in determining whether to proceed
with further steps, such as the
development and adoption of an
urban renewal plan and district. In
addition, COG staff provided
informational presentations on
urban renewal to interested
members as requested.
You will be receiving a copy of the
COG’s 2015 Annual Report soon. I
hope you have a chance to review it.
If you have any questions,
suggestions or requests, please
don’t hesitate to call either Jennie
Messmer (503-540-1605) or me
(503-540-1601).
Executive Director cont.
economic development, trade and
manufacturing support resource
map by the COG. The COG is also
working on the development of
regional marketing materials and
informational brochures. For more
information, please contact Renata
Wakeley, Community Development
Director ([email protected] or
503-540-1618).
11
The Mayor of Aurora, Bill Graupp,
hosted the quarterly Mayors
Coalition meeting at the Aurora
State Airport (ASA). The Aurora
ASA was constructed in 1943 by
the Oregon State Highway
Department for the U.S. Bureau of
Public Roads as an emergency
airfield for air carrier aircraft and
served as a wartime airline
alternate to Portland International
Airport. In 1973, the airport was
transferred to the Oregon
Department of Aviation (ODA), and
today it serves as one of Oregon’s
busiest general aviation airports.
The ASA recently completed
construction on a new control
tower and the Federal Aviation
Administration (FAA) adopted a
new airport master plan for Aurora
in 2013, which includes a planned
airport extension of approximately
1,000 feet. Columbia Helicopter,
Helicopter Transport Services,
Lifeflight, Metal Innovations, Van’s
Aircraft and Willamette Aviation
are some of the larger land owners
and employers at the airport, many
of whom operate on private
property adjacent to the airport
and are grant ingress/egress
permits by ODA via “through the
fence” agreements.
The Mayor’s Coalition meeting was
held at the Helicopter Transport
Services (HTS) location. HTS helped
host the event and provided a tour
of their facilities. HTS houses their
heavy lift division at the ASA,
which includes a fleet of Sikorsky
Skycrane Heli-tankers that offer
more water-dropping capability
per flight hour than any other
aviation system. The helicopters
are used to fight wildfires
throughout North America,
although their helicopters have
been transported as far as
Australia, to assist in fire-fighting
efforts, heavy lift and aerial
construction operations, and air
ambulance/emergency services.
The company employs approxi-
mately 70 employees year round at
this location - reaching much
higher numbers during the high
demand construction and fire
seasons.
Following the tour, attendees
enjoyed dinner and social hour
catered by the White Rabbit
Bakery, located at 21368 Highway
99E in Aurora. The next Mayor’s
Coalition is scheduled for April
20th in Turner, Oregon, and will be
hosted by Mayor Gary Tiffin.
Mayors Coalition tours Aurora State Airport
Attendees at
the February
Mayors
Coalition
meeting in
Aurora with
one of the HTS
helicopters.
MWVCOG Receives
AED Grant from Salem
Fire Foundation
In the interest of increasing the
number of Automatic External
Defibrillators (AEDs) in the Salem
area, thus increasing the number of
lives saved from Sudden Cardiac
Arrest, the Salem Fire Foundation
purchased AEDs that have been
installed in Salem Police
Department vehicles, and an
additional 50 AEDs to be offered to
the community. These AEDs have
been made available for reduced
price purchase or via a grant
program.
On March 9th, the COG learned
that our grant application was
approved, and the COG office will
be receiving one of the AEDs and a
storage case. In compliance with
the grant program requirements,
members of COG staff will be
trained in the use of the AED, and
the location of the AED will be
registered with PulsePoint
(www.pulsepoint.org).
Hopefully, we will never need to
utilize this particular piece of
equipment, but if it is needed, it
will be available.
Thank you, Salem Fire
Foundation!
12
Mid-Willamette Valley
Council of Governments
100 High St SE, Suite 200
Salem OR 97301-3667
COG Works is also available on our website (www.mwvcog.org).
MWVCOG Board Meeting Schedule for 2016
Notes:
Board meetings are scheduled to
begin promptly at 3:30 p.m.
Executive Committee meetings
are scheduled to begin promptly at
3:30 p.m.
The Budget Committee meeting
is scheduled to begin promptly at
2:30 p.m.
Date Location
March 1—Executive Committee COG Offices
March 15—COG Board COG Offices
June 7—COG Budget Committee COG Offices
June 7—Executive Committee COG Offices
June 21—COG Board/Budget Hearing COG Offices
October 4—Executive Committee COG Offices
October 18—COG Board COG Offices
November 29—Executive Committee COG Offices
December 13—COG Board COG Offices
