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D.K. Sharma Executive Director
E RA,14
1.
Flexituff International
Flexituff International Limited C 41-50. SEZ, Sector-3 Filharreur • 454 775, Dee Dhar P I India Phone: 91-7292-420200, 40168142433 Fax : 914292-401684 Email : mai1011exitutcom kid : werve.11exhutl ccm DIN : L252021M71943PL0334616
August 1, 2016
To, BSE Limited Floor 25, P.J. Towers, Dalai Street, Mumbai-400 001
To, The Manager - Corporate Compliance National Stock Exchange of India Limited Exchange Plaza, Bandra Kuria Complex, Bandra (East), Mumbai- 400 051
REF: Flexituff International Limited (ISIN — INE060J01017), BSE Code-533638, NSE Scrip- FLEXITUFF
Sub: Voting Results and Scrutinizer Report
Dear Sir/Mam
In continuation to our letter dated 71h July, 2016, 23 xd Annual General Meeting of the Company was held on 30th July, 2016 and the business mentioned in the Notice dated May 20, 2016 were approved by the Members with requisite majority.
In this regard, Please find enclosed the following:-
I. Voting Results as required under Regulation 44 of the SERI (Listing Obligation and Disclosure Requirements) Regulations 2015.
2. Report of Scrutinizer dated 30 th June, 2016, Pursuant to Section 108 of the Companies Act, 2013 and Rule 20 (4) (xii) of the Companies (Management and Administration) Rules, 2014.
This is for your information and record.
Thanking you,
For Flexituff Internationa Limited
Regd. Office: C41-50, Sec No III SEZ Industrial Area, Pithampur, (M.P.) - 454775 CIN: L25202MP1993PLCO34616
30th
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°° 14
14
RITESH GUPTA LLB., FCS.
OS RITESH GUPTA & CO. COMPANY SECRETARIES
G-1, 56-Anil Nagar, M. R.9 Road, Indore•11 (MP) 991253-11503, 78798-4 I 500, I road. lb nteshgootaggmail.corn
COMBINED SECRUTINIZER'S REPORT
(VOTING THROUGH REMOTE E-VOTING & POLL AT THE 23rd ANNUAL GENERAL MEETING)
To, The Chairman M/s. Flexituff International Limited CIN: 125202MP1993PLCO34616 23rd Annual General Meeting of Flexituff International Limited C41-50, Sec No III SEZ Industrial Area Pithampur
Dhar (M.P.) 454775
Sub: Passing of Resolution through remote e-voting and poll conducted at the 23rd Annual General Meeting of Flexituff International Limited (The Company) held on 301^ day of July, 2016.
Dear Sir,
1. I Ritesh Gupta Proprietor of Ritesh Gupta & Co., Company Secretaries Indore, have been appointed as scrutinizer on 20th May 2016, pursuant to the authority granted by the Board of Directors of Ws. Flexituff International Limited (The Company) having the CIN: i25202MP1993PLCO34616 for the purpose of :
i. Scrutinizing the remote e-voting process under the provision of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rules 2014 as amended and the provisions of regulation 44 of SF.BI (Listing Obligation and Disclosure Requirements) Regulations, 2015
ii. Scrutinizing the 13allot Form at the 23rd Annual General Meeting under the provisions of Section 109 of the Companies Act, 2013 read with Rule 21 of the Companies (Management & Administration) Rules, 2014 on the resolutions contained in the notice to the 23rd Annual General Meeting (AGM) of the Equity Shareholders of the Company, held on 30th day of July, 2016 at C41-50, Sec No III SEZ Industrial Area Pithampur Dist. Dhar (M.P.) 454775.
Flexituff International Limited
RITESH GUPTA es RITESH GUPTA & CO. M.Cotn., LL.B., FCS. COMPANY SECRETARIES
G-1, 56Anil Nagar, AL R. 9 Road, Indore-8 (MP) 994253-11503, 7879841500, Lm4iL csrdesheu ete 5ftmad.coln
2. The management of the Company is responsible to ensure the Compliance with the requirements of the Companies Act 2013, and rules relating to voting, through remote e-voting and poll at the AGM for the resolutions proposed in the notice to the 23'd AGM of the Equity Shareholder of the Company dated 20th May 2016. My responsibility as a scrutinizer for the process of voting through remote voting and ballot form at the AGM is to ensure that the voting process is conducted in fair and transparent manner and is restricted to make a consolidated scrutinizer's report of the votes cast "in favour" or "in against" on the resolutions stated below, based on the reports generated from the e-voting system provided by Central Depository Services Limited (CDSL), the agency authorized under the Rules and engaged by the company to provide e- voting facilities for voting through electronic means.
3. The Member who were on record of the Company as on the "Cut - off" date i.e; Monday 25th July, 2016, were entitled to vote on the resolutions as set out in the notice of the 23.4 Annual General Meeting of the Company.
4. The Company had appointed Central Depository Services Limited (CDSL) as service provider for extending the facility of remote e-voting to the Shareholders of the Company from Wednesday, 27th July, 2016 at 10:00 AM to Friday. 29th July, 2016 at 5:00 PM and the members were requested to cast their votes electronically conveying their assent and dissent in respect of the resolution on the e-voting platform.
5. At the end of the voting period on Friday, 29th July, 2016 at 5:00 PM, the voting portals of the service provider was blocked forthwith.
6. The votes cast through remote e-voting were unblocked on 30th July, 2016 at 12:45 PM after the conclusion of the voting cast at the Annual general meeting in the presence of two witnesses, Mr. Pranshul Singhai and Ms. Payal Paras, who are not in the employment of the Company.
7. At the 23rs AGM of the Company held on 30th July, 2016, the Chairman of the Company had suo-motto called for poll to facilitate the members present in the meeting and the members who could not participate in remote e-voting to record their votes through the poll process. The Chairman of the AGM had appointed me as scrutinizer for the same.
Flexituff international Limited
Page 2 of 6
M.Cemt., LL.B.. FCS. es RITESH GUPTA & CO. RITESH GUPTA
COMPANY SECRETARIES
G-1,56Mi1 Na M R.9 Road, Indore$ (MP) M99253-11503, 78798-41500, Email: I ritesh Itaggin i I xtgri
The brief analysis of the results of remote c-voting and Ballot Forms are as under:
"RESULTS"
Item of Notice
Particulars of
r1 Business
Type of
Votes
Votes in Favour of
Resolution
Votes against the
Resolution
Invalid Votes
No. of shares
Percen t-age ("Ie)
No. of shares
Percen t-age (°4)
No. of shares
Pace nt- age (%)
Item No. 1 of the Notice Ordinary Resolution
(Adoption of Audited Financial Statement)
Remote F-voting
Ballot Fonn
Total
11182007
5672
111:37679
100 .
0.53
91.31
0
0
0
0
0
0
0
1064105
1064105
0
99.47
8.69
Item No. 2 of the Notice Ordinary Resolution
(To Appoint Director in place of Mr. Saurabh Kalani (DIN: 00699380), who retires by rotation and being eligible, offers himself for re-appointment)
Remote E-voting
Ballot Form
Total
11182007
5672
11187679
100
0.53
91.31
0
0
0
0
0
0
0
1064105
1064105
0
99.47
8.69
Flexituff International Limited
Page 3 of 6
QCOP 52°0 • 3764
'SSW"
Vitiator( International Limited Page 4 of 6
RITESH GUPTA M.Com.. LL.B.. FCS.
RITESH GUPTA U CO. COMPANY SECRETARIES
C-I, 56-Anil Na far, 11/44 R. 9 Road, Indere-8 (MP) 1194253-11503, 78798 -41500, Email: csriteshauotidgmaa.com
Item No. 3 of the Notice Ordinary Resolution
(To Appoint Director in place of Mrs Alka Sagar, (DIN: 07138477), who retires by rotation and being eligible, offers herself (or re- appointment)
Remote E-voting
Ballot Form
Total
11182007
5672
11187679
100
0.53
91.31
0
0
0
0
0
0
0
1064105
1064105
0
99.47
8.69
Item No. 4 of the Notice Ordinary Resolution
(To ratifies the appointment of M/s. L.K. Maheshwari ife Co. as Statutory Auditors of the Company and fix their remuneration)
Remote E-voting
Ballot Form
Total
11182006
5672
11187678
100
0.53
91.31
,..-/ 1
0
1
0
0
0
0
1064105
1064105
0
1064105
1064105
0
99.47
8.69
0
99.47
8.69
Item No. 5 of the Notice Ordinary Resolution
To re- appoint M/s. MZSK & Associates as Joint Statutory Auditors of the Company and Fix their remuneration)
Remote E-voting
Ballot Form
Total
11182007
5672
11187679
100
0.53
91.31
0
0
0
0
0
0
Os RITESH GUPTA M.Com., LL.B.. FCS.
RITESH GUPTA II CO. COMPANY SECRETARIES
G-1, 56-Anil Nagar, M. R. 9 Road, Indore-8 (MP) 294253-11503, 78798-41500, Email: csriteehgoolathimail.i um
Item No. 6 of the Remote E-voting 11182007 100 0 0 0 0 Notice Special Resolution
Ballot Form 5672 0.53 0 0 1064105 99.47 (To offer issue and allot Secured or Unsecured Non- Total 11187679 91.31 0 0 1064105 8.69 Convertible Debentures/ Bond s on private placement basis)
Item No. 7 of the Notice Special Remote E-voting 11182007 100 0 0 0 0 Resolution
(To ratify the payment of remuneration to
Ballot Form 5672 0.53 0 0 1064105 99.47
Mr. Saurabh Total 11187679 91.31 0 0 1064105 8.69 Kalani (DIN: 00699380) Whole- Time Director of the Company)
item No. 8 of the Remote F-voting 11182007 100 0 0 0 0 Notice Special Resolution
Ballot Form 5672 0.53 0 0 1064105 99.47 (To fix the minimum remuneration of Total 11187679 91.31 0 0 1064105 8.69 Mr. Saurabh Kalani (DIN: 00699380) Whole- Time Director of the Company)
Flexituff international Lim Red Page 5 of 6
For Ritesh Gupta & Co. Company Secret
Gupta Proprietor FCS: 5200, CP: eta
RITESH GUPTA Nixon., LL.B.. FCS.
RITESH GUPTA & CO. COMPANY SECRETARIES
56-Anil Nagar, M. It 9 Road, Indore4 (MI') 294793.11503, 78798-41500, Faun. csriteshguplaosmail.an
AU the Resolution under remote c-voting and ballot form shall be deemed to have been passed with the requisite majority.
I hereby conform that I am maintaining the registers received from the Service Provider both electronically and manually, in respect of votes cast through remote e-voting and Ballot paper by the Shareholdev of the Company. I shall be arranging to hand over these records to you or such other person as authorized by you.
Thanking You. Issued at lndore dated 30th July, 2016
Countersigned by: For Flmdtuff International Limited
Company Secretary
Flexituff International Limited Page 6 of 6