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BUSINESS SYSTEMS IMPROVEMENT PROJECT
NC Department of Transportation
Early 1980’s – Legislative Directive to use a SHARED Fleet Maintenance System
SVFMS Late 1990’s - DOT’s BSIP Included Requirements to accommodate LEAs & Highway PatrolSoftware Selection – SAP (R/3)
Goal of the Project
• Replace older Warehouse Management, Procurement, and Plant Maintenance systems with a single more efficient, integrated system … Offering more capabilities Incorporating business “best
practices” Providing a new material
management system
General Benefits of SAP R/3• Improved reporting and inquiry
capabilities
• User friendliness and functionality
• Flexibility for growth and change
• Productivity increase
• Data integrity
• Integration
• Best business processes
• State-of-the-art technology
Other Benefits• Greater efficiency
– Moving towards reduced paper transactions
– Faster processing– Approvals completed online
• Greater effectiveness– Online prompts and aids– Online status of documents
and financial information
• Improved accountability– Documents created
in the system; much less paper
– Online account code validation
– Complete and accurate audit trail
SAP R/3• Software & Company Name
• Stands for Systems, Applications and Products in Data Processing
• Used by over 50% of Fortune 500 companies worldwide
• The US Army & Navy and many state and federal government agencies.
What is SAP?
R/3 – Real-time; 3 tier (data base server, application server, user PC)
What Is SAP R/3 (cont.)?
Provides shared and secured access to the same data from multiple functions and locations
Materials Management
PlantMaintenance
Integrated system
Information is entered once and storedin a centralized electronic location
Security• User profiles based on job roles• Your user ID is your online signature (please don’t
share your password)• Transactions accessed include:
– Create (approve)– Change (edit)– Display (inquiry)
• Wider accessibility to data• Tighter control of who can enter and change data• All entries and changes are signed and dated with
the user’s ID
Who Is Affected?About 250 LEA users will complete training and have individual logon IDs by the time the system is on-line in July, 2003.
About 150 users from State Highway Patrol (SHP)
About 3800 (!!) Users from NCDOT
The “Other” PM – Plant MaintenanceOverview of SAP Fleet Maintenance
The “Other” PM – Plant MaintenanceOverview of SAP Fleet Maintenance
R/3R/3
FIFI
COCO
AMAM
PSPS
WFWF
ISIS
MMMM
HRHR
SDSD
PPPP
QMQM
PMPM
Project System andInvestment Mngmt
Human Resources
WorkflowPlant Maintenance
Quality Management
Financial Management
ControllingMaterials Management
Sales and DistributionCO-IO
CO-CCA
FI-AP
Production Planning
Asset Management
SAP R/3 System Integration
NOTE: Only 2 SAP Modules Used by LEAs
Organization of Elements in SAP
Storage Location
Storage Location
Company Code (DPI/LEAs)
Plant(Shop)
7800
60XX (6001 = Alamance 6092 = Wake 6100 = Yancey)
8001thru8900 (LEA specific – parts rooms andservice vehicles thatstock materials.)
What Is the Purpose Of Plant Maintenance?
• Inspect – To determine the state of a vehicle or piece of equipment.
• Preventative maintenance – To maintain a target condition for a vehicle or piece of equipment.
• Repairs - To restore a vehicle or piece of equipment to its target condition.
A Few Key Benefits of R/3 Plant Maintenance•Real Time Reporting
•Drill-down capability
•Menu tree transaction list
•Electronic document environment
•Extensive on-line help
SAP R/3SAP R/3
Equipment Capabilities - Establish SchedulesEquipment Capabilities - Establish Schedules
• Three types of maintenance identified:– Preventive/Planned Maintenance
• Scheduled PM• Safety• Inspection
– Unplanned/Corrective Maintenance• Emergency• Recall
– New Vehicle Preparation
• Integrate equipment repair and maintenance schedules to identify parts demand to the Inventory system.
•
Work Order Cycle
Identify Work
Identify Work
Do WorkDo Work Create a Work Order
Create a Work Order
Work Completion
Work Completion
Create a Work Order
Create a Work Order
TECOTECO
Print a Work Order (PM)
Print a Work Order (PM)
Complete a Work Order
Complete a Work Order
Release a Work Order
Release a Work Order
Business Process Business Process
SAP TransactionSAP Transaction
Work Order Completion
Work Order Completion
Work OrderWork Order
• Do The Work
• Generate E-Mails - Preventative Maintenance
• Create the Work Order -PM Routine Does This Automatically
• Put The Work Order In Progress
• Technical Completion (TECO)
• Business Completion
Equipment Capabilities - Maintain Fuel Inventory
Equipment Capabilities - Maintain Fuel Inventory
• Track and monitor fuel issues.
• Track lubricants.
• Record fuel issues and lubricants issued to equipment history.
• Screen / Presentation– Easily accessible– Ability to use standard reports and create
user defined reports– Ad Hoc reporting
• Manager / PMIS– Standard Reports/User defined reports– Analysis
ReportingReporting