Business Plan 2019/20 - Paul Davis

A smile, a laugh a day improves our wellbeing. That’s what we aim to do

for the homeless and needy in Reading by providing warm shelter,

food, conversation, a safe environment and activities for the

children. We may not be able to solve all of our beneficiaries’ problems, but we

can lighten the load. Maybe you can too.

Our charity would like to do more for the Reading community. Please read

our journey so far………….

Business Plan 2019/20

17 January 2020 New Beginnings Reading Business Plan 2019/20 1


BUSINESS PLAN 2019/2020 NAME: NEW BEGINNINGS READING Charity Type: CIO (A charitable incorporated organisation is a new form of

legal entity designed for non-profit organisations in the United Kingdom.)

Charity No. Registered Charity 1172967 Company No. CE009940 HMRC Charity Ref. No. EW80139 VAT number 282971762 Registration Date: 10 May 2017 Chairperson: Grace Gomez Registered Address: Queen’s Arms, Great Knollys Street, Reading RG1 7HL Tel. No. 07421 998208 E-MAIL: [email protected] WEBSITE: www.newbeginningsreading.org

CHARITY TRUSTEES AS AT JUNE 2019

Grace Gomez Chairperson Penny Hajinicolas Treasurer Daniel Stevens Secretary John Edwards Tyrone Applewhaite Recently resigned. Ken Stent

The facts, statistics and financial figures contained in this document have been provided by New Beginnings Reading Trustees and volunteers and are correct at time of publication January 2020. This document will be updated annually. Business Plan produced by Lin Hamblin and approved and signed-off for publication by Grace Gomez and the Trustees.


Table of Contents 1 INTRODUCTION .......................................................................................................... 5

2 OUR BUSINESS ........................................................................................................... 6

2.1 Summary ................................................................................................................ 6

2.2 Thank You! ............................................................................................................. 6

2.3 Our Premises .......................................................................................................... 7

2.4 History Timeline ..................................................................................................... 7

2.6 Current Status ........................................................................................................ 7

2.7 Legal Status ............................................................................................................ 8

2.5 Our Vision/Aims ..................................................................................................... 8

3 OUR TEAM ................................................................................................................. 9

3.1 Summary ................................................................................................................ 9

3.2 Our Volunteers ....................................................................................................... 9

3.3 Organisation Structure ........................................................................................... 9

4 OUR SERVICES .......................................................................................................... 10

4.1 Summary .............................................................................................................. 10

4.2 Our Unique Selling Points ..................................................................................... 10

4.3 All Night Café ....................................................................................................... 11

4.4 After School Café .................................................................................................. 13

4.5 Community Fridge Cafe ........................................................................................ 15

5 THE MARKET ............................................................................................................ 17

5.1 Beneficiaries ......................................................................................................... 17

5.2 Donors and Supporters ......................................................................................... 17

5.3 Partnerships ......................................................................................................... 17

5.4 Market Analysis .................................................................................................... 18

6 OUR OBJECTIVES ...................................................................................................... 20

6.1 Summary .............................................................................................................. 20

6.2 Specific Short-Term Objectives 2019/20 ................................................................ 20

6.3 Specific Medium-Term Objectives 2020/21 ........................................................... 20

6.4 Specific Long-Term Objectives 2021/22 and beyond .............................................. 20

7 FINANCIAL STATUS ................................................................................................... 21

7.1 Summary .............................................................................................................. 21

7.2 Actual Income 2018/19 ......................................................................................... 22


7.3 Actual Expenditure 2018/19 ................................................................................. 23

8 FINANCIAL FORECASTS ............................................................................................. 24

8.1 Summary .............................................................................................................. 24

8.2 Forecast Income 2019/20 ..................................................................................... 24

8.3 Forecast Expenditure 2019/20 .............................................................................. 26

Appendix A – Organisation Chart ..................................................................................... 27

Appendix B – Donors and Supporters ............................................................................... 28

Appendix C – Actual Income 2018/19 ............................................................................... 29

Appendix D – Actual Expenditure 2018/19 ....................................................................... 30

Appendix E – Forecast Income 2019/20 ............................................................................ 31

Appendix F – Forecast Expenditure 2019/20 ..................................................................... 32

Appendix G – Financial Examiners Report for 2018/19 ..................................................... 33

As we are a relatively new charity we are still developing and improving our facilities and

services. The information in this Business Plan is correct as of the date shown at the bottom of this

page. However, changes are being made on a regular basis to get to where we want to be. Updates, newsletters and financial quarterly

reports are being developed. Please see our website for updates.

This Business Plan will be updated annually in line with our financial years.


1 INTRODUCTION

Reading, Berkshire has particular issues with homelessness and child poverty. With increased local demand on public funding, the local council, local charities and churches have had to come up with a different approach to support rough sleepers and families who become homeless. The End Child Poverty figures released in January 2018, showed almost a quarter of children in Reading living on the breadline. The data suggests that between July and September 2017, as many as 8,679 children were living in poverty in Reading.

In order to help provide some local solutions to those in need, New Beginnings Reading was set up in May 2017. Our aims are:

• The prevention and relief of poverty and financial hardship of persons in Reading

who are in need due to social or economic reasons. • To promote social inclusion for the public benefit by preventing people in Reading

from becoming socially excluded.

To achieve these aims, we have raised funds, encouraged volunteers, rented and made significant improvements to a building in central Reading. The premises offer an alcohol-free and drug-free safe place to stay for Reading's homeless and needy.

With the help of all of our donors, trustees and volunteers we have been able to provide the following main services since 2018: • After School Café where we welcome homeless families and those in need every

Wednesday afternoon. Parents and children are provided a safe place to stay and play after school, free pre-owned clothing and school uniforms, homework help, a hot meal and food from the community fridge.

• All Night Café where we welcome street homeless individuals late evening on Fridays and Saturdays for a hot meal and a place to sleep for 2 nights.

• Community Fridge Café where we welcome struggling families and individuals from our local community 3 days a week for food, a hot drink and a chat.

Details of our services can be found in section 3 of this document.

We want to do more for our community, in particular, expand our existing services and include an Inter-generational Café service for the elderly. To do this we require additional funding and additional volunteers. Running costs are ever-present and while we have done well to raise funds from donations and grants, so far, the stability of income streams is always at risk.

This business plan has been produced in order to help us address the following:

• Improve awareness. • Encourage assistance. • Improve our services and operational performance. • Help raise essential funding in order to continue the work we do and improve

and expand our services.


2 OUR BUSINESS

2.1 Summary

Following an initial fundraising campaign, we opened our charity premises to those in need in our local community from June 2018. All of our services were fully up and running from December 2018. A timeline of our progress can be found in section 2.4. We estimate that during this time we have had well over 2,000 people volunteer at the Queens Arms; a phenomenal amount! Individuals, corporate bodies, churches, charities, schools, scouts, guides and brownies have been part of our wonderful journey. We have benefited from over 20 Corporate Volunteering days at the Queens Arms, with help and contributions from NVIDIA, Shoosmiths Solicitors, LUSH, Britannia Pharmaceuticals, Purple Turtle, Thames Water and Vodafone. Costco, Sainsburys, Lidl and Brakes donate surplus food in an effort to reduce food waste. This food is used to make meals for our guests and is also given to our beneficiaries at the Community Fridge.

We are proud of what we have achieved and elated to have been nominated for the Pride of Reading Charity of the Year! The people of Reading have really embraced and supported the project.

2.2 Thank You!

We would like to say a very special thank you to all the volunteers, partners, companies, organisations, shops, churches, schools and individuals for their support over the past year. Your financial contributions, promotions and assistance have improved the lives of many local people. Some have managed to get jobs, housing and some have become volunteers for the charity.

A list of our donors and supporters can be found in Appendix B.


2.3 Our Premises

New Beginnings Reading is based at the Queens Arms at 24 Great Knollys Street, Reading. The charity has been renting the premises since 1st January 2018 and with help from volunteers made considerable improvements to the property prior to opening. The current lease expires on the 31st December 2022. As we currently do not open the premises for our services every day, 3 other community groups pay rent to use the premises as well. The table below shows current use of premises for the community.

MON TUE WED THU FRI SAT SUN Morning CFC CFC CFC Afternoon RHET ASC ANC TBK TWM Evening TBK ANC

Blue highlight is New Beginnings Reading: Yellow highlight is other community groups: CFC = Community Fridge Café TWM = The Way Ministry ASC = After School Café RHET = Reading Home Education Teens ANC = All Night Café TBK = The Bike Kitchen

Please note that RHET stopped using the Queens Arms facilities during 2019 and no longer pays rent.

2.4 History Timeline

Year Month Action 2017 May Our charity was registered. Fund raising started. We entered the premises of the Queens Arms. 2018 January We signed a 5-year lease on the Queens Arms. January The Way Ministry started paying rent. June The After-School Café started. November 26 volunteers joined us to work on the services. November The All-Night Café started. December The Community Fridge Café started. 2019 August The number of volunteers increased to 118. October The number of volunteers increased to 140. 2022 December 31st Our 5-year lease expires

2.6 Current Status

Over the last 18 months we have managed to • Set up three different weekly services for the local community. • Recruit 140 volunteers to help run the services and provide operational and

administrative support. • Make improvements to the premises both inside and out including security.


2.7 Legal Status

Our current legal status is CIO - A Charitable Incorporated Organisation which is a new form of legal entity designed for non-profit organisations in the United Kingdom.

2.5 Our Vision/Aims

Our Vision is

“The prevention or relief of poverty or financial hardship of persons in Reading who are in need. These people's needs could be due to social or economic reasons.”

Our Aims are:

o To provide warmth, clothing, food, and other essential items short to medium term for those in need.

o To provide temporary overnight accommodation short to medium term for the

street homeless in Reading.

o To provide signposting to other support services and assistance with independent living.

o Assist individuals to access other long-term services designed to help them

become self-sufficient.

o To promote social inclusion for the public benefit by preventing people in Reading from becoming socially excluded and assisting them to integrate into society.

o A stronger community for the residents of Reading which crosses all divides.


3 OUR TEAM

3.1 Summary

Our team at New Beginnings Reading are currently all volunteers. This includes 6 trustees and 134 volunteers working on the services we provide and the running and administration of the charity. Each volunteer contributes in their own unique way. They come from all walks of life and range from age 18 to 82. Some have full-time or part-time jobs but still manage to contribute a great deal to the charity. Others are retired or currently out of work. We also have help from additional volunteers as and when required for specific tasks. Some have professional business skills, but we also have help from local companies/businesses, community groups, churches and universities/schools periodically. This helps us and them to increase skills, knowledge and understanding. We are fortunate and very grateful for the increased number of volunteers we currently have, some of whom started out as guests in need of help, now they are helping others.

3.2 Our Volunteers

We originally started with 24 volunteers. This has gradually increased over the last 2 years due to increased marketing and greater awareness. Our current 140 volunteers work on our 3 cafes and the running and administration of the charity. Some people have multiple roles so if someone works during the All-Night Café (ANC) and the Community Fridge they are counted once in the figures below. Our current oldest volunteer is 82 years and our youngest was 8 years on a volunteer day.

All Night Cafe 93 Community Fridge Cafe 25

After School Cafe 13 Trustees 6

Admin 4 Total 141

In total since the charity started, we have had over 2,000 volunteers.

3.3 Organisation Structure

We have recently reviewed and amended our organisation structure in line with necessary improvements. Identifying our strengths, weaknesses and risks (as shown in section 5.4) has helped us to evaluate and improve our existing setup. A copy of our current organisation structure showing existing trustees and volunteers’ responsibilities can be found in Appendix A. The structure also shows some vacant posts which we hope to fill with additional volunteers and 1 or 2 paid members of staff when funding is available.


4 OUR SERVICES

4.1 Summary

The services we provide help to ensure that the disadvantaged families and individuals in our local community have a place to go for help and advice, food, shelter and conversation. We also work with a number of partners to provide a link with other essential services. In addition, the community groups who also rent the premises provide the following services for the community: • The Way Ministry Reading serve a home cooked dinner for single homeless and

vulnerable adults every Sunday afternoon. Free clothing, food parcels and other living essentials are also available along with signposting and fellowship. A listening ear and support are always served alongside a hearty meal. Up to 55 people come to the Queens Arms every Sunday.

• The Reading Bicycle Kitchen are a group of volunteer bicycle enthusiasts who give their time and knowledge to help repair bicycles and teach bike repair skills.

We have seen a steady rise in the number of homeless people and people living in poverty and 'JAM' Just About Managing in our first year. As one mother said who uses the After-School Cafe, 'I am working but we are living on pennies.'

4.2 Our Unique Selling Points

As far as we are aware: § We are the only instant access and emergency night shelter in Reading

running for 9 months of the of the year (April to December). Our ‘All Night Café’ is closed from January to March as the Reading ‘Bed for the Night’ facilities run by the churches are available during that period.

§ We are the only ‘Community Fridge Café’ in Reading with no referrals providing fresh and tinned food running throughout the whole year.

§ We are the only weekly ‘After School Café’ providing hot meals, uniforms and activities for the whole family.

§ We have become a community lead in that a few of our guests have now

become volunteers.


4.3 All Night Café

Our All-Night Cafe started in November 2018. We offer a warm welcome to street homeless on Friday and Saturday evenings for 9 months of the year. We close the overnight facility from January to March each year when the Reading Churches ‘Bed for the Night’ winter night shelters are available. Our guests are served a hot meal, enjoy conversation with each other and our volunteers, have a safe place to sleep for the night and are given breakfast in the morning. We currently have facilities for up to 29 homeless guests. Our guests are very grateful for the service and we would like to increase the availability. We are currently recruiting more volunteers in order to offer food and shelter for 7 nights a week. To quote the words of our first guest in the All-Night Cafe, 'thank you for creating a sanctuary for us.' In November 2018 the original average per night was 7 that has now increased to an average of 15. The maximum number of guests in one night has been 18. Four of our original guests still come today. We now have about 12 regulars who stay with us 4 nights a month out of the 8 nights a month available. On average 3 new guests come to us a for shelter each week the remainder have been regular visitors since about April 2019. The chart below gives an indication of the All-Night Café usage (figures are currently only approximate).

Most of our guests sadly have either lost jobs, have had relationship breakdowns or are coping with drug or alcohol dependency. Some of the guests are in employment but still homeless. Our premises provide the shelter and the drug-free and alcohol-free environment they need.

We also participated in the 2019 Reading Festival site salvage, taking 100 tents, 300 sleeping bags and 30 bags of food to give to our guests. A big thank you for the community help in rescuing these items and preventing waste at the same time.

0

2

4

6

8

10

12

14

16

18

20

NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP

All Night Cafe Chart 2018/2019

Regular Guests Periodic Guests New Guests

CLOSED

Churches

'Bed for the Night'

available


Also, a big thank you to Afonwen Laundry for washing 100 sleeping bags. Our homeless guests have freshly laundered sleeping bags and a good night’s sleep at our All-Night Cafe.

Opening times

The All-Night Café is open from 9pm to 9am on Friday nights and Saturday nights every week from April to December each year. We direct our guests to Reading churches ‘Bed for the Night’ for accommodation during January to March.

Proposed Improvements

Our objective is to increase this service to 7 nights a week for 9 months of the year when we can raise sufficient funds to cover increased building costs (e.g. increased utility usage) and operational costs.

We are providing a 7-nights a week All Night Café service during December 2019 as a trial run. Cost of running service

Our running costs for 2018/19 were only £234 for supplies and equipment. The food is mostly donated and some of the overnight bedding came from the Reading Festival salvage.

The estimated cost of the 7 nights per week trial run in December 2019 is £13,000. In order to pay for this, we applied for and received a winter grant from The Ministry of Housing, Communities and Local Government (MHCLG).


4.4 After School Café

The After-School Café provides homeless families and families in need, a safe place to stay and play after school one day a week during school term times. Activities such as cooking, imaginative play and crafts are on offer for the children to take part in. The Queens Arms also has a spacious garden for parents and children to enjoy during the nicer weather. Support and signposting are on offer for parents and when required help with homework for the children. A hot, nutritious free meal is served to the parents and children who visit the cafe. We also offer our visiting families free pre-owned school uniform and clothing. The After-School Cafe provides a much-needed support and relief for families in need.

The total number of visits to the café during 1st July 2018 and 30th June 2019 was 550 as shown in chart below. The total number of adults was 116 and the total number of children was 198.

Opening and Closing Times The Cafe is open for families every Wednesday from 3.15pm to 5.15pm during school term times. The café is closed during school holidays, but families are welcome to use the community fridge café all year round.

43

48

31

72

50

15

33

59

45

37

53

64

JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN

After School Cafe - Number of family visits

1st July 2018 to 30th June 2019


The chart below shows the percentage age ranges of the children who visit the café with their parents. This information will help us to tailor the café facilities to suit the age requirements. Please note that the chart only relates to 180 children as we do not have the ages of the other 18 children visited.


Our objective is to increase the availability of the After-School Café to two days a week during school term times. As with all of our objectives this is subject to funding availability. We are applying for funding for someone to manage the café and for play leaders. These positions will need to be paid staff.

Cost of running service

Our running costs for 2018/19 were only £558 for supplies and equipment including craft materials, child size chairs and tables. The café is currently run entirely by volunteers. Food is currently donated by local supermarkets, shops, restaurants and individuals.

age under 1

6%

Age 1

6%

Age 2

7%

Age 3

10%

Age 4

8%

Age 5

19%

Age 6

15%

Age 7

13%

Age 8

6%Age 9

4%Age 10

2%

Age 11

3%

Age 12

1%

AFTER SCHOOL CAFE - 1ST JULY 2018 TO 30TH JUNE 2019AGE RANGE OF CHILDREN


4.5 Community Fridge Cafe

The Community Fridge Café is open on Wednesdays, Thursdays and Fridays every week all year long offering free food to those in need. A selection of fresh, chilled and canned goods is available to those in need without requiring referral. The Café is also a social gathering space where visitors are welcome to stay for a hot drink, cake and a chat. Advice and support when required is always available from our volunteers. All of our services are run by volunteers and the food served is mostly surplus food donated by supermarkets. We are tackling poverty and loneliness and promoting health, well-being and a sense of community to the most vulnerable individuals and families in need in our community. We also provide valuable volunteering opportunities for young and old alike, enabling the people of Reading to give back and have a real direct hand in helping people in our community. Statistics on the use of the community fridge café are only available from the 2nd January 2019. We have used these figures to help us to understand the current requirement for the service. Please see chart below.

Community Fridge Café Opening and Closing Times

Wednesday 12 noon until 1.30pm Thursday 12 noon until 1.30pm Friday 12 noon until 1.30pm

Every week throughout the year.

139 130

182

229

375

3113737

37

37

37

37

JAN FEB MAR APR MAY JUN

Community Fridge StatisticsJanuary to June 2019 Total visits

Periodic visitors Weekly regulars


Occasional closures or day changes may occur due to renovation works or other unforeseen circumstances, but these are very rare.

Cost of running service

The direct running costs for the café during 2018/19 were zero due to the generosity of CostCo which provides food which is surplus and many other benefactors who provide a substantial amount of the food. Please see our list of food suppliers and supporters in Appendix B.

A forecast cost of £30 has been included in our 2019/20 budget for fridge monitors.


We currently have no plans to increase the service as we feel that three days a week is working for both our guests and our volunteers.


5 THE MARKET

5.1 Beneficiaries

Our beneficiaries in the local community are currently:

• Street homeless individuals • Disadvantaged families • Disadvantaged individuals • Those in temporary short-term need of help (in between jobs etc.)

The above includes referrals from other services and partnerships as shown in section 5.3 below. In the near future we would also like to include the elderly as part of an inter-generational café service. This would include the young and the elderly for combined activities. Already proven to be a great success improving well-being in care homes.

5.2 Donors and Supporters

Since May 2017 the numbers of donors and supporters has increased substantially due to increased awareness of the local need. Outside support includes time given free by Corporate Sponsors, Community Groups, Agencies, Trusts and Foundations, Churches, Voluntary Groups, Schools and Universities. The majority of our food is provided free by Costco and a number of other generous food donors. A complete list of our Donors and Supporters can be found in Appendix B.

This list does not include individual members of the public donors. 5.3 Partnerships

New Beginnings Reading meets the immediate needs of the local community and compliments other charities and organisations in Reading who provide more long-term facilities and solutions. We work very closely with our partners to help provide the most comprehensive service possible with limited funding and resources. Our current main partnerships including referrals are shown in the following table.

Food for Families Health visitors Food for All Graft Thames Valley British Red Cross Referrals to NBR Faith Christian Group Referrals to NBR Bracknell Mental Health Team Referrals to NBR Reading Probation Services Referrals to NBR

We have also collaborated with other Charities to share services and signpost.


5.4 Market Analysis

Strengths:

• We are the only instant access and emergency night shelter in Reading running for 9 months of the year. Our ‘All Night Café’ is closed from January to March when the Reading churches ‘Bed for the Night’ facilities are available.

• We are the only ‘Community Fridge Café’ in Reading with no referrals required providing fresh and tinned food running throughout the whole year.

• We are the only ‘After School Café’ providing hot meals, uniforms and activities for the whole family.

• We work in partnership with many organisations and other charities. • We have become a community lead as some of our ex-guests have become

volunteers. • Passion and drive. • Talents and skills

Weaknesses:

• We need more managers and team leaders to take on specific roles. • We need someone in an administrator role (paid part-time). • We need a more permanent ‘Overnight Café’ manager before we can consider

opening additional nights per week. • Requires a trained team to improve implementation and monitoring of Health and

Safety and Risk Assessments.

Opportunities:

• Increased partnership working and communication with other local community groups, churches and the local authority.

• Free up Trustees from too much operational responsibility so that they have more time to look at governance and funding.

• Our Trustees have already been looking at ways to improve the current workload distribution. The organisational structure has been amended to reflect proposed changes including proposed additional volunteers and one or two paid members of staff.

Risks:

• Only one person assigned to oversee Health and Safety and volunteer

management. • Founder and lead taking on too much responsibility may lead to burn out. This

may put other trustees and volunteers in difficulty. • Not having lease renewed in 2022. • Current suppliers may not be able to sustain long term support. • Sustainability of donations/funding.

Please see Risk Map in section 5.5 on page 19 for proposed mitigation and improvements.


5.5 Risk Map

Risk Likelihood Impact Mitigation Current Status

Contingency Plan

Currently only one person overseeing H&S and completing risk assessments.

Low May result in unnecessary minor incident.

Set up a risk management team to oversee and complete all H&S assessments as required.

Risk management and equipment testing assigned to Tyrone and Ken.

Grace undertaking too much work which may impact on her health and wellbeing.

Medium More pressure on the rest of the team causing the same result.

Reassign trustees and volunteers’ workloads. Increase numbers of volunteers and take on one or two more full-time paid roles.

New organisational structure has been produced to identify needs and vacancies.

Lease expires on the 31st December 2022. Uncertainty over whether it will be renewed.

Medium No building means we cannot run our current services.

One year prior to lease expiring we will investigate the availability and cost of other suitable properties in the local area.

Note made to do market research in the interim.

Our current suppliers may no longer be able to support the charity.

Low Reduction in the amount of food we have available to support our beneficiaries.

Expand food suppliers.

We now have an increased number of food suppliers and very generous individuals.

Sustainability of donations/funding.

Low We would have to reduce the services we provide. The majority of our expenditure is on the building.

Maintain reasonable year end balances in order to cover running costs should funding decrease substantially.

Apply for grants to help provide funding for the long term.


6 OUR OBJECTIVES

6.1 Summary

Our overall objectives are:

• The prevention or relief of poverty or financial hardship of people in Reading who are in need by providing warmth, food and other essential items.

• The provision of temporary short to medium-term overnight accommodation and food. Whilst assisting individuals to access other long-term services designed to help them become self-sufficient.

• To promote social inclusion for the public benefit by preventing people in Reading from becoming socially excluded. Relieving the needs of those people who are socially excluded and assisting them to integrate into society.

• To increase the availability of our existing services at our current premises and

expand to a second premises in order to reach all communities. 6.2 Specific Short-Term Objectives 2019/20

Our main short-term objective for 2019/20 is to extend the ‘All Night Café’ to 7 nights a week for 9 months of the year from April to December. During the remaining 3 months of January, February and March other local accommodation is available under the Reading ‘Bed for A Night’ winter campaign. Resource requirements and costs currently being looked at.

6.3 Specific Medium-Term Objectives 2020/21

Our medium-term objectives for 2020/21 are firstly to increase our existing After School Café to 2 days a week. Secondly, we want to introduce a new ‘Intergenerational Café’ service one day a week throughout the year. The purpose of this café is to provide a place for the elderly in our local community to come for a hot drink, a cake and a chat with our volunteers and other local guests. We also aim to provide some activities e.g. bingo and intergenerational activities/entertainment involving young guests. Requirements and costs currently being looked at. Likely to be minimal costs to run but increased volunteers required.

6.4 Specific Long-Term Objectives 2021/22 and beyond

Our main long-term objective for 2021/22 is to open an additional New Beginnings Reading premises in Whitley for those people who cannot easily travel to our current central Reading premises. We hope to initially provide the same services we currently provide at the Queens Arms. Requirements and costs yet to be considered.


7 FINANCIAL STATUS

7.1 Summary

Our current financial status is shown in the table below. The table includes the actual income and expenditure for 2018/19 the details of which have been examined and reported on by an Independent Examiner (Auditor). This has been done in accordance with Section 156 of the 2011 Charities Act. The examiner’s report can be found in Appendix G.

Actual Details BudgetActual for

July to October 2019

F/C F/C

2018/19 2019/20 2019/20 2020/21 2021/22Opening Balance at 1st July 2018

39,048

Churches 9,950 Donations and events 11,400 259 10,000 10,000Community Groups 2,930 Donations and events 3,000 28 3,000 3,000Corporate 4,956 Donations and events 7,000 7,698 10,000 10,000

Lotteries 0 We are applying for National Lottery Funding

0 0 0 0

NBR Fundraising 92 Our own fundraising including a

sleepout 2,360 136 2,500 2,500

Public 24,949 Donations and events 32,000 8,089 32,000 32,000Schools/Universities 0 Donations and events 1,000 0 1,000 1,000Trusts/Foundations 2,300 Grants 5,000 10,000 7,500 7,500

Community User Groups 1,418 The Way Ministry, Bike Kitchen &

RHET rent 4,984 1,056 5,000 5,000

Total income 46,595 66,744 27,266 71,000 71,000

HMRC 3,334 Gift aid and VAT refunds 4,000 1,321 4,100 4,203

Building Runnings Costs 39,789 Rent, Utilities, insurance and waste disposal

35,546 9,831 36,500 37,500

Building Maintenance 775 Repairs and renewals including labour

780 469 800 820

Building Supplies 3,063 General supplies, cleaning

supplies, appliances, furniture and hardware/tools

2,220 73 2,276 2,333

H & S 1,616 Fire protection services, PAT testing, general H & S supplies

and first aid kits 2,575 228 2,640 2,706

Marketing 912 Supplies, booking information stalls at events and printing of

flyers 1,600 266 1,640 1,681

Office Supplies 361 Stationery, office equipment and postage

430 37 441 452

Communication 325 Mobile phones and broadband 492 120 520 533

Professional Fees 3,191 Accounts Auditor and other paid

personnel 3,920189

3,920 3,920

Personnel 1,386 Volunteer expenses, training, gifts, handbooks

1,825 71 2,200 2,200

Services Supplies 1,130 Camp beds, craft supplies, food/refreshments

890 323 1,000 1,000

Total expenditure 52,547 50,278 11,607 51,937 53,145

Surplus / (deficit) 5,953 16,466 15,659 19,063 17,855

Closing Balance at 31st June 2019

34,497

New Beginnings Reading Financial Summary

Deficit shown above (in brackets) for 2018/19 actuals was due to a back payment of rent for 2017/18.

INCOME

EXPENDITURE


7.2 Actual Income 2018/19

Our income from donations, grants and events was £46,596 as shown in Table below. In addition to this we had refunds, Gift Aid and VAT returns totalling £4,720. A copy of the detailed monthly category level expenditure can be found in Appendix C.

Income Source Total Income (£’s) Church Donations and Events 9,950 Community Groups Donations and Events 2,930 Corporate Donations and Events 4,956 NBR Information Stalls collection boxes 92 Public Donations and Events 24,949 Trusts and Foundations Grants 2,300 Community Groups renting Queens premises 1,418 Actual Total Income 2018/19 46,595 HMRC Gift Aid and VAT refunds 3,334 TOTAL INCOME and Refunds 49,929

Due to increased marketing and the generosity of individuals through donations and private events the public donations for 2018/19 equated to 49% of our total income. Public donations can also include money given for specific needs and must be used as such e.g. £8,000 for a wet room and shower to be provided for beneficiaries to use. The pie chart below shows the income percentage breakdown for 2018/19.

Church donations

17.0%

Church Events

2.4%

Community

Group Events

5.4%

community

Group

Donations

0.4%

Corporate

Events

2.1%

Corporate

Donations

7.5%

Refunds

2.7%

Gift Aid

4.5%VAT

2.0%NBR Information

Stalls

0.2%

Public Donations

48.6%

Trust/Foundation

Grants

4.5%

Bike Kitchen

1.5%

The Way

Ministry

1.3%

ACTUAL INCOME 2018/19 BY CATEGORY


7.3 Actual Expenditure 2018/19

Our total expenditure for 2018/19 was £52,637 as shown in Table below. The building running costs are higher than our forecast 2019/20 figures due to a back payment for 2017/18 rent on the Queens Arms and July to February 2018. A copy of the detailed monthly category level expenditure can be found in Appendix D.

Actual Expenditure 2018/19 Total Expenditure (£’s) Building running costs 39,789 Building maintenance 776 Building supplies 3,063 Health and Safety 1,616 Marketing 912 Office Supplies 361 Communication 325 Professional fees 3,190 Personnel 1,385 Services supplies 1,130 Actual Total Expenditure 2018/19 52,547

The pie chart below shows the expenditure percentage breakdown for 2018/19.

Building Running

Costs

76%

Building

Maintenance

1%

Building Supplies

6%

H & S

3%

Marketing

2%Office Supplies

1%

Communication

0%

Professional Fees

6%

Personnel

3%

Services Supplies

2%

ACTUAL EXPENDITURE 2018/19 BY CATEGORY


8 FINANCIAL FORECASTS

8.1 Summary

Our Total Forecast Income for 2019/20 is £66,744. This is based on our 2018/19 actual income plus anticipated increases on fundraising events, donations and additional grant applications. Our Total Forecast Expenditure for 2019/20 is £50,278. This is based on previous years expenditure increased in part by 2.5% inflation plus increases for rent and service improvements (e.g. security).

Our opening balance of £34,497 includes £9,306 donated by individuals for designated and restricted activities. The majority of this is for a shower/wet room at the Queens Arms for guests and the remainder is for a coach trip for families in need.

We also have current liabilities totalling £2,000 (amounts falling due within one year).

Taking into account restricted activities and liabilities as above our general funds opening balance for 2019/20 is £23,191.

6,42

8

4,95

8

3,99

0

7,52

2

4,52

2 5,45

6

6,55

6

5,02

2

4,00

6

7,50

6

4,32

2

6,45

6

4,16

7

3,28

5

3,62

5 4,17

3 4,89

5

4,35

5 5,10

2

3,74

7

3,95

2

3,64

2 4,10

7

5,22

8

J U L A U G S E P O C T N O V D E C J A N F E B M A R A P R M A Y J U N

FORECAST INCOME & EXPENDITURE 2019/20Forecast Income Forecast Expenditure


8.2 Forecast Income 2019/20 Our current forecast income is £66,744 as shown in the table below. This is based on previous years income increased slightly to reflect what we hope will be an increase in donations, events and grants. It also reflects increased use of the Queens Arms by community groups who pay rent. A detailed copy of these costs by category can be found in Appendix E.

During 2019/20 we will be applying for a National Lottery Grant of £50k. This would help us to cover some building costs so that we can use donations to increase and improve services for our beneficiaries.

Income Source Total Income (£’s) Church Donations and Events 11,400 Community Groups Donations and Events 3,000 Corporate Donations and Events 7,000 Lottery Grants 0 NBR Fundraising 2,360 Public Donations and Events 32,000 Trusts and Foundations Grants 1,000 Community Groups renting Queens premises 5,000 Community Groups 4,984 Forecast Total Income 2019/20 66,744

Churches

15% Community

Groups

donations/events

4%

Corporate

9%

HMRC

5%

Lotteries

0%

NBR Fundraising

10%

Public Donations

42%

Schools & Unis

1%

Trusts/Foundations

7%

Community

Groups renting

7%

JULY 2019 TO JUNE 2020 FORECAST INCOME CHART


8.3 Forecast Expenditure 2019/20

Our current forecast expenditure is £50,278 as shown in the table below. This is based on previous years expenditure increased in part by 2.5% inflation plus additional increases for rent and service improvements. A detailed copy of these costs by category can be found on Appendix F. Professional fees and Personnel costs have increased due to professional services and increased numbers of volunteers to help run the services.

Actual Expenditure 2018/19 Total Expenditure (£’s) Building running costs 35,546 Building maintenance 780 Building supplies 2,220 Health and Safety 2,575 Marketing 1,600 Office Supplies 430 Communication 492 Professional fees 3,920 Personnel 1,825 Services supplies 890 Forecast Total Expenditure 2018/19 50,278

Building Running

Costs

71%

Building

Maintenance

2%

Building Supplies

4%

H & S

5%

Marketing

3%Office Supplies

1%

Professional Fees

8%

Personnel

4%

Services Supplies

2%

FORECAST EXPENDITURE 2019/20 BY CATEGORY


Appendix A – Organisation Chart

I I I I I IDAN GRACE PENNY KEN JOHN E TYRONE

Secretary Chairperson Treasurer Aministrator

I I I I I I IPR Manager Overseer Compliance Compliance Overseer Overseer Compliance

Penny Tyrone & Annie John E.

Facebook Posting Compliance Accounts Maintenance Induction Food Safety Food ManagementDan & Faith Penny Tyrone Nicole John E. Tyrone & Penny

Facebook Messages Contact Us Grants Security & Surveilance Safeguarding Drug Management Refrigerator ManagementChristy & Kasia Ken Grace, Theresa & Sarah T. John E. Maaike & Caudia John E. & Team Leader Tyrone & John E.

Instagram Posting Corporate Liaison Donations Manager Fire & Smoke Alarm Test Health & Safety Health & Safety Food Donations

Dan & James Maaike Penny Tyrone Team Leader Team Leader Kate

New Articles RVA Corporate Programme Insurance Emergency Lighting Test Whats App Induction Other DonationsPenny & Faith Tyrone Penny Tyrone Stacey Nicole Kate

Fundraising & Events Volunteer Co-ordinator Hiring Lettings Risk Management Annual Outing SafeguardingPenny, Jane & Sarah T. Christy Penny & Ken Tyrone & Ken Maaike & Claudia

External Events Manager Induction Hiring AgreementsAnnual Fire Equipment

TestingJane Stacey Ken Tyrone & Ken

Website Three Rings Management Annual Gas MaintenanceDan & James Maaike Landlord & Ken

Social & Media Training 5 Year Electrical WiringPenny Maaike & Stacey Landlord & Ken

TV & Radio ReferencesGrace Judi

Centre Phone Rota KeyTyrone Stacey

= Centre Manager responsibilitiesContact Us Email

Ken = Vacancies 6th November 2019

NEW BEGINNINGS READING - ORGANISATION CHART

SOCIAL MEDIA & COMMUNICATIONS

FINANCE

TRUSTEES

COMMUNITY FRIDGE CAFÉALL NIGHT CAFÉAFTER SCHOOL CAFÉBUILDINGSVOLUNTEERING


Appendix B – Donors and Supporters

Corporate sponsors Community Groups Agencies involved Food providers Volunteer GroupsBJP Focus Insurance NCS Brighter Futures for Children Costco LUSHCircle Hospital Rangers Sports - Cricket event Faith Chrisitan Group Brakes VodafoneRE3 Recycling What's The Game Improv GRAFT Thames Valley Waitrose MicrosoftNVIDIA 69th Reading Scout Group St Mongos Franco Manca Pizza SAGEAfonwen Laundry Food for All Launchpad Baxter Storey Britianna pharmaceuticalsMocean UK - video for Microsoft Reading Girls Brigade British Red Cross Pure Recharge HSBC Private BankHuntswood £500 cheque Tilehurst Towns Womens Guild Reading Borough Council Free Cakes for Kids Reading Shoosmith SolicitorsGroundworks Bags for Life Art Café in Pangbourne That's Thames TV Miami Burger UK The White BuildingBerkshire Vapers Reading Abbey Rotary Club H'Eggs Company Elastic Path SoftwareSopra Steria Ltd Reading Lions Club Donations Sainsbury's Mondalez X DriftReed Solicitors Reading Community Gospel Choir Titanium donated Cups A Bit of Stick Brittania PharmaceuticalsInvesco Crown Decorating Centre Pret Foundation - fridge and freezer Lidl Church of Latter Day SaintsHexagon McFarlane Telfer Purple Turtle - Coats Aldi Visa EuropeThames Water Reading Soup Reading Healthcare - cleaning products Makro VodafoneScrewfix Springboard Tesco - community championManhatten Associates Sainsbury Singers Churches Food ProvidersWillis Towers Watson Reading Voluntary Action Schools/Uni All Nations Christian Centre CostcoTiger Finch Lottery Awards for All Meadow Primary School Kennet Valley Free Church BrakesThe Lady Lawyer The Amazons - the band The Avenue School St Marks and All Saints Church WaitroseSMC Flooring CITIVAS Academy 7Day Adventist Church Franco Manca PizzaSetford Solicitors Trusts/Foundations Cranbury College Seedbed Christian Centre Baxter StoreyGlaxo Smith Kline Earley Charity University of Reading Parkside Church Pure RechargePillow Creative MCKS Foundation Reading School Woodcote PCC Free Cakes for Kids ReadingEuro Link Garfield Weston Foundation Southcote Primary School Southcote Church Miami Burger UKDehns Attorneys Teddy Bear Trust The Abbey School St Laurence Relief in Need Trust H'Eggs CompanyCo-Op Funeral Care Englefield Estate Oxford Road School All Sufficient Ministries Sainsbury'sA B Walkers Bayer Park Lane Primary School A Bit of Stick

LidlCorporate Partners AldiDepartment for International Trade Makro

SUPPORTERS of New Beginnings Reading


Appendix C – Actual Income 2018/19

JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS

Church donations 0 0 0 0 0 5,000 450 1,250 2,000 0 0 0 8,700

Church Events 0 0 0 0 0 1,180 70 0 0 0 0 0 1,250

Community Group Events 0 0 2,250 0 0 500 0 0 0 0 0 0 2,750

community Group Donations 0 0 0 0 0 80 0 0 0 0 0 100 180

Corporate Events 0 0 0 0 927 0 172 0 0 0 0 0 1,100

Corporate Donations 0 0 0 100 1,000 0 723 0 823 710 0 500 3,856

Credits Refunds 62 0 24 5 0 11 0 37 13 0 1,235 0 1,386

Gift Aid 0 957 0 0 0 0 1,336 0 0 0 0 0 2,293

VAT 178 0 0 0 80 0 592 0 0 191 0 0 1,041

NBR Fundraising NBR Information Stalls 0 0 0 0 0 0 0 0 0 5 1 86 92

Public Public Donations 0 703 1,372 880 0 15,404 1,823 1,049 286 1,613 1,266 554 24,950

Trusts/Foundations Trust/Foundation Grants 0 0 0 0 0 500 0 0 1,300 0 0 500 2,300

Bike Kitchen 0 0 0 0 0 0 0 224 0 288 0 256 768The Way Ministry 0 0 0 430 0 0 0 0 0 220 0 0 650

TOTALS 240 1,659 3,646 1,415 2,007 22,675 5,167 2,560 4,422 3,027 2,503 1,997 51,316

User Groups

ACTUAL INCOME 2018/19Churches

Community Groups

Corporate

HMRC


Appendix D – Actual Expenditure 2018/19

JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALSBUILDING 1 Rent/Rates 142 142 142 142 142 142 142 142 27,642 2,291 2,000 2,000 35,069

2 Utilities 129 137 150 295 256 493 440 500 373 487 459 344 4,0623 Insurance 0 0 0 461 0 0 0 0 0 0 0 0 4614 Waste Disposal 0 0 0 0 0 0 0 39 0 0 0 0 395 Parking Sign 0 94 0 0 0 0 0 0 0 0 0 64 158

271 373 292 898 398 635 582 681 28,015 2,778 2,459 2,408 39,7896 Labour 0 30 0 0 0 0 110 0 190 0 120 0 4507 Repairs/Renewals 56 20 204 0 0 9 0 0 3 0 33 0 325

56 50 204 0 0 9 110 0 193 0 153 0 7758 Building General Supplies 45 51 66 0 53 109 2 31 14 81 15 31 4989 Building Cleaning Supplies 7 0 26 0 0 5 0 0 0 12 0 11 6210 Building Appliances 75 0 2,172 0 0 0 19 0 0 0 0 114 2,38011 Building Furniture/Storage 0 0 0 0 0 0 0 44 0 0 0 0 4412 Building hardware/tools 0 3 43 0 0 0 0 10 0 13 0 10 79

128 54 2,306 0 53 114 21 85 14 107 15 166 3,06313 Fire Protection Service 0 0 0 0 0 101 150 0 0 0 0 1,272 1,52214 PAT testing 0 0 0 0 0 0 0 0 0 0 70 0 7015 H & S General 0 0 0 0 24 0 0 0 0 0 0 0 24

0 0 0 0 24 101 150 0 0 0 70 1,272 1,616454 477 2,803 898 474 859 863 767 28,222 2,885 2,697 3,846 45,244

16 Marketing Supplies 0 0 0 0 0 0 0 15 0 0 0 0 1517 Information Stalls 0 0 0 0 0 0 0 0 50 0 108 0 15818 Marketing Printing 50 0 166 126 0 0 0 28 58 0 288 21 739

50 0 166 126 0 0 0 43 108 0 396 21 91219 Stationery 42 0 27 0 39 0 10 6 0 3 22 20 16920 Postage 0 9 11 7 0 0 0 0 0 31 0 0 5821 Office Equipment 0 0 8 0 47 0 0 0 0 0 80 0 135

42 9 45 7 87 0 10 6 0 34 102 20 361Communication 22 Telephone & Network 29 31 28 28 39 27 24 24 24 24 24 24 325

23 Auditor 0 0 0 0 190 0 0 0 0 0 0 0 19024 Administration 0 1,000 1,000 1,000 0 0 0 0 0 0 0 0 3,000

0 1,000 1,000 1,000 190 0 0 0 0 0 0 0 3,19025 Travel expenses 0 33 25 0 0 0 0 0 0 0 0 59 11626 Training 0 50 50 450 0 0 12 0 0 0 148 12 72227 Gifts 0 0 0 0 0 52 48 0 0 0 0 0 10028 Name badges 5 0 0 0 0 0 18 0 0 14 40 0 7829 Volunteer day 0 0 0 0 0 0 0 0 0 0 0 86 8630 Handbooks 0 0 0 0 0 156 0 0 102 0 0 143 401

5 50 50 450 0 208 78 0 102 14 188 241 1,38631 After School Café Supplies 214 4 219 0 0 39 20 51 3 0 0 8 55832 All Night Café Supplies 0 0 0 0 142 0 0 0 0 92 0 0 23433 Community Fridge Supplies 0 0 0 0 0 0 0 0 0 0 0 0 034 Food 12 32 32 61 44 6 0 0 6 10 77 58 338

227 37 251 61 185 46 20 51 9 101 77 66 1,130353 1,127 1,541 1,672 501 280 131 124 243 173 786 371 7,304807 1,604 4,344 2,570 976 1,139 994 891 28,465 3,058 3,483 4,217 52,547178 0 0 0 80 0 592 0 0 191 0 0 1,041

ACTUAL EXPENDITURE for July 2018 to June 2019

TOTAL EXPENDITURE

TOTAL BUILDING COSTS

TOTAL OPERATING COSTS

VAT Total Paid

Building Running Costs

Building Maintenance

Building Supplies

H & S

OPERATING COSTS

Marketing

Office Supplies

Professional Fees

Personnel

Services Supplies


Appendix E – Forecast Income 2019/20


Churches 1 Church donations 0 1,500 0 1,500 0 2,500 0 1,500 0 1,500 0 1,500 10,0002 Church Events 350 0 0 350 0 0 350 0 0 350 0 0 1,400

Churches 11,400Community Groups 3 Community Group Events 700 0 0 700 0 0 700 0 0 700 0 0 2,800

4 community Group Donations 0 50 0 0 50 0 0 50 0 0 50 0 200Community Groups 3,000Corporate 5 Corporate Events 0 500 0 0 500 0 0 500 0 0 500 0 2,000

6 Corporate Donations 800 0 800 0 1,000 0 800 0 800 0 800 0 5,000Corporate 7,000Lotteries 9 Lotteries Grants 0 0 0 0 0 0 0 0 0 0 0 0 0NBR Fundraising 10 NBR Information Stalls 30 30 30 30 30 30 30 30 30 30 30 30 360

11 NBR events 0 0 0 0 0 0 0 0 0 0 0 2,000 2,000NBR Fundraising 2,360Public 12 Public Donations 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 30,000

13 Public Events 500 0 0 500 0 0 500 0 0 500 0 0 2,000Public Donations 32,000Schools & Universities 14 School/Uni donations 0 0 250 0 0 0 0 0 250 0 0 0 500

15 school/Uni Events 0 0 0 250 0 0 0 0 0 250 0 0 500Schools & Universities 1,000Trusts/Foundations 16 Trust/Foundation Grants 1,250 0 0 1,250 0 0 1,250 0 0 1,250 0 0 5,000Community Groups 17 Bike Kitchen 258 274 306 338 338 322 322 338 322 322 338 322 3,800

18 The Way Ministry 40 40 40 40 40 40 40 40 40 40 40 40 48019 RHET 0 64 64 64 64 64 64 64 64 64 64 64 704

Community Groups 4,984

6,428 4,958 3,990 7,522 4,522 5,456 6,556 5,022 4,006 7,506 4,322 6,456 66,744HMRC 7 Gift Aid 500 0 500 0 500 0 500 0 500 0 500 0 3,000

8 VAT 250 0 0 0 250 0 0 250 0 0 250 0 1,000HMRC 750 0 500 0 750 0 500 250 500 0 750 0 4,000

FORECAST INCOME for July 2019 to June 2020

TOTALS


Appendix F – Forecast Expenditure 2019/20


Building Costs Building Running Costs 1 Rent/Rates 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 2,400 28,8002 Utilities 400 400 425 425 520 530 530 530 425 425 425 400 5,4353 Insurance 0 0 0 473 0 0 0 0 0 0 0 0 4734 Waste Disposal 672 0 100 0 0 0 0 0 0 0 0 0 7725 Parking Sign 0 0 0 0 0 0 0 0 0 0 0 66 66

3,472 2,800 2,925 3,298 2,920 2,930 2,930 2,930 2,825 2,825 2,825 2,866 35,546Building Maintenance 6 Labour 0 0 120 0 0 120 0 0 120 0 0 120 480

7 Repairs/Renewals 0 50 0 50 0 50 0 50 0 50 0 50 3000 50 120 50 0 170 0 50 120 50 0 170 780

Building Supplies 8 Building General Supplies 40 40 40 40 40 40 40 40 40 40 40 40 4809 Building Cleaning Supplies 10 0 10 0 10 0 10 0 10 0 10 0 6010 Building Appliances 0 0 0 0 750 0 750 0 0 0 0 0 1,50011 Building Furniture/Storage 0 0 50 0 0 0 0 0 0 0 50 0 10012 Building hardware/tools 0 0 20 0 0 20 0 0 20 0 0 20 80

50 40 120 40 800 60 800 40 70 40 100 60 2,220H & S 13 Fire Protection Service 0 150 0 0 0 150 0 0 0 0 0 1,300 1,600

14 PAT testing 0 0 0 0 0 0 0 0 0 0 75 0 7515 H & S General & Security 0 0 0 150 250 250 250 0 0 0 0 0 900

0 150 0 150 250 400 250 0 0 0 75 1,300 2,5753,522 3,040 3,165 3,538 3,970 3,560 3,980 3,020 3,015 2,915 3,000 4,396 41,121

Operating Costs Marketing 16 Marketing Supplies 0 70 0 0 0 0 0 0 0 0 30 0 10017 Information Stalls 50 0 50 0 50 0 50 0 50 0 50 0 30018 Marketing Printing 100 100 100 100 100 100 100 100 100 100 100 100 1,200

150 170 150 100 150 100 150 100 150 100 180 100 1,600Office Supplies 19 Stationery 30 0 30 0 30 0 30 0 30 0 30 0 180

20 Postage 15 0 15 0 15 0 15 0 15 0 15 0 9021 Office Equipment 0 0 0 0 0 80 0 0 0 0 0 80 160

Office Supplies Total 45 0 45 0 45 80 45 0 45 0 45 80 430Communication 22 Telephone 35 35 35 35 35 35 47 47 47 47 47 47 492Professional Fees 23 Auditor 0 0 0 200 465 465 465 465 465 465 465 465 3,920Personnel 24 Volunteer expenses 25 0 0 25 0 0 25 0 0 25 0 0 100

25 Training 150 0 150 0 150 0 150 0 150 0 150 0 90026 Gifts 0 0 0 75 0 75 0 75 0 0 0 0 22527 Name badges 10 0 10 0 10 0 10 0 10 0 10 0 6028 Volunteer day 0 0 0 0 0 0 0 0 0 0 0 100 10029 Handbooks 110 0 0 110 0 0 110 0 0 0 110 0 440

Personnel Total 295 0 160 210 160 75 295 75 160 25 270 100 1,825Services Supplies 30 After School Café Supplies 30 0 30 0 30 0 30 0 30 0 30 0 180

31 All Night Café Supplies 50 0 0 50 0 0 50 0 0 50 0 0 20032 Community Fridge Supplies 0 0 0 0 0 0 0 0 0 0 30 0 3033 Refrigerator Food 30 30 30 30 30 30 30 30 30 30 30 30 36034 Food for all services 10 10 10 10 10 10 10 10 10 10 10 10 120

120 40 70 90 70 40 120 40 70 90 100 40 890645 245 460 635 925 795 1,122 727 937 727 1,107 832 9,157

4,167 3,285 3,625 4,173 4,895 4,355 5,102 3,747 3,952 3,642 4,107 5,228 50,278

FORECAST EXPENDITURE for July 2019 to June 2020

TOTAL FORECAST EXPENDITURE for 2019/20

TOTAL FORECAST BUILDING COSTS

TOTAL FORECAST OPERATING COSTS


Appendix G – Financial Examiners Report for 2018/19 Providing independent accounting support For small voluntary organizations

Independent Examiner’s report for the trustees of New Beginnings Reading relating to the financial year 1st July 2018 – 30th June 2019 I have checked the accounts and supporting documents of New Beginnings Reading for the financial year

beginning on 1st July 2018 and ending on 30th June 2019.

The charity’s trustees are responsible for the preparation and maintenance of the accounting records in

accordance with section 130 of the 2011 Charities Act. They consider an audit requirement under section

144(2) of the Charities Act 2011 will not apply but instead an independent examination would be

sufficient. I have been appointed under section 145 (1) of the Charities Act 2011 to conduct this

independent examination and report in accordance with section 156 of the 2011 Charities Act.

It is my responsibility to examine the accounts (under section 145) of the 2011 Charities Act and bring to

the attention of the trustees any material transaction, which may give rise to further inquiry as well as

deliver the final reports. It is also my responsibility to follow the procedures laid down by and in the

general direction given by the Charities Commission under section 145 (5)(b) of the 2011 Charities Act.

The procedures undertaken do not constitute an audit.

I will accept no liability where information is or has been misrepresented to me, or withheld or concealed

from me. I will not be liable to New Beginnings Reading for any reliance it chooses to replace on the

report.

My examination of the accounts includes a review of the accounting records held by New Beginnings

Reading and examining supporting documentation to justify the accounting records, to make such enquiry

as deemed necessary and to report and to identify any unusual items or disclosures in the accounts which

may lead to any material misstatement of the overall financial position whether caused by fraud, any

irregularity or just error.

In forming an overall opinion the overall adequacy of the presentation of the financial statements were

evaluated. Delivery of such reports and or confirmation of such at any time will discharge my obligation

in full in relation to the independent examination and preparation of the final accounts reports for the

financial year ending 30th

June 2019

In this report I have taken into consideration some of the issues I have already highlighted in the process of

examining the accounts and any general thoughts conveyed by the trustees of New Beginnings Reading with reference to the financial position of the charity for the financial year this report is based upon.

Examiners Statement: The New Beginnings Reading charity was set up in 2017 to address the homeless and disadvantaged

population in the Reading area. The charity operates from the premises of a public house in Central

Reading. In 2018/19 an All Night Cafe was established. An After School Activities club was also run at

the centre. The cafe or alcohol free pub serves free meals to the homeless and disadvantaged. The Way

Ministry group support New Beginnings Reading paying various costs upfront in 2017/18 including utility

bills. Apart from gas bills those identified were refunded. The Way Ministry have been a user group since

January 2018 and pay rental costs for using the premises. A Bike Kitchen was another paying user.

Fixtures and fittings are still being acquired to develop the charity’s operations. Funds acquired in

2017/18 to purchase shower and disabled bathroom facilities remain unspent.


During 2018/19 New Beginnings Reading continued to raise awareness of its charitable aims by marketing

its brand at local events and information sheets. Repairs and maintenance work on the pub and cellar

continued.

Security, insurance utility bills and council tax are standard running costs. Back rent from 2017/18 was

settled being financed from funds donated specifically for general activities and a transfer from general

funds categorised under other restricted activities. The pub’s monthly rental charge is now paid one month

in arrears with an outstanding balance for June 2019’s rent. One month’s rent is covered by a grant

donation designated to meet these costs. The Night Cafe and After Schools Activities cafe are shown as

separate restricted items. Purchases to run these include sleeping bags, craft material, kitchen supplies and

food. Some kitchen supplies were also covered by the Lotteries grant. The trustees committee agreed to

pay out administration fees to a trustee who set up the Night cafe. Training courses financed by New

Beginnings Reading include food safety, fire safety and safeguarding training. The value of gas usage paid

upfront by another organisation is not charged in the accounts.

To enable the above to be achieved New Beginnings was funded by donations and fund raising activities,

and internet donations. PayPal donations are quoted after paypal charges. Fund raising activities include a

sponsored sleep out and Christmas fund raising. The funding streams are separated between corporate

fund raising, community groups and church groups. Grant funding organisations contributing to New

Beginnings Reading during 2018/19 include The Teddy Bear Trust, St Lawrence Relief in Need Trust,

Earley Trust. Community/church groups supporting the charity include Kennet Valley FC, Woodcote and

Southcote PCC, Seedbed Christian Community. Organisations supporting New Beginnings include BJP,

Berkshire VA Berks VAPE and Reading Nurses Team. There were balance transfers between funds. The

Lotteries fund balance after expenditure allocations was transferred to the general fund. After School

Activities trip and bathroom facilities donations are carried forward to 2019/20. Gift Aid and VAT

refunds are categorised as administration income. New Beginnings Reading is registered for VAT. Prior

year creditors for unclaimed expenses were written back into the accounts.

Work will continue to develop the charity’s services into 2019/20 by a group of volunteers providing a

professional free service.

In forming my opinion for 2018/19, I was presented with goods and services purchase invoices, an online

bank statement for 2018/19, accounting records maintained, a receipts book for donations collected and

paying in slips. The accounts maintained in spreadsheet format facilitated the verification, reconciliation

and cross checking of the transactions on the bank statements against the manual and computerised

records. Most purchases were acquired via electronic transfer or credit card. The application of some

restricted/designated funds and some internet purchases required further clarification.

Opinion:

Taking the above into consideration I am of the opinion that the financial statements of New Beginnings

Reading for the financial year ending 30 June 2018 and of its incoming resources and application of such

for 2018/19 have been prepared in accordance with statutory requirements under the 2011 Charities Act.

The charity must endeavour to keep accurate records or an audit trail of its incoming resources especially

paypal transactions as paypal charges affect income streams and keep evidence of all expenditure both

online purchases or direct purchases. A loss is being reported partly as New Beginnings Reading’s rental

costs of the public house include back rent from 2017/18. Some utility bills paid upfront by The Way

Ministry were reimbursed. There are no other matters which should be brought to attention that will affect

the material understanding of the accounting statements for the financial year 2018/19.

……………………………………….

Independent examiner of New Beginnings Reading

W H Chan (ACMA, CGMA)

1 Croft Corner Straight Road

Old Windsor Berkshire SL4 2RP

7th October 2019


New Beginnings Reading Charity No. 1172967Notes: Balance sheet as at 30th June 2019

2018/19 2017/2018 £ £

Current AssetsDebtors £0.00

Bank Balance £34,497.28 £39,048.69

Total Current assets £34,497.28 £39,048.69

Current Liabilities7, 16 Amounts falling due within 1 year £2,000.00 £290.83

creditors:

Net Current AssetsNet assets £32,497.28 £38,757.86

Represented by:

Funds: Accumulated general funds (balance) £23,190.82 £20,783.31

Designated and Restricted activities £9,306.46 £17,974.55

Total Funds £32,497.28 £38,757.86

Documents

Business Plan 2019/20 - Paul Davis