BURWOOD COUNCIL MEETINGS · 2013-07-30 · MINUTES OF BURWOOD COUNCIL MEETINGS 25 JUNE 2013 This is page 3 of the Minutes of the Ordinary Meeting of Burwood Council held on 25 June

This is page 1 of the Minutes of the Ordinary Meeting of Burwood Council held on 25 June 2013

BURWOOD COUNCIL MEETINGS

MINUTES OF THE MEETING OF THE COUNCIL OF BURWOOD held at the Council Chamber, Suite 1, Level 2, 1-17 Elsie Street, Burwood on Tuesday, 25 June 2013 commencing at 6.05pm. ATTENDANCE Councillor Tony Doueihi

Councillor John Faker (Mayor) Councillor Lesley Furneaux-Cook Councillor George Mannah Councillor Justin Taunton Councillor Ernest Wong (Deputy Mayor) Mr M McMahon, General Manager Ms V Lee, Deputy General Manager Corporate, Governance & Community Mr B Macdonnell, Deputy General Manager Land, Infrastructure & Environment Mr T Briscese, Executive Manager Mr W Armitage, Chief Finance Officer Mr B Mortimer, Manager Organisational Development Ms D Luo, Manager Strategic Planning Mr J Inglese, Senior Manager Assets and Design Mr P Staples, Senior Landscape Architect Mr H Gavrilis, Manager Environment and Health Mr R Di Federico, Manager Traffic and Transport Ms P Viney, Governance Co-ordinator Ms Y Tome, Governance Officer

OPENING OF MEETING BY THE MAYOR The Mayor opened the meeting with a prayer. OPEN FORUM There was no business for this item.

APOLOGIES

That a leave of absence be granted to Councillor Sally Deans. DECLARATIONS OF INTEREST Councillor Lesley Furneaux-Cook declared a non pecuniary less than significant interest on Item 46/13 Precinct Bounded by Wentworth Road, Railway Crescent, Carilla Street and Gladstone Street, Burwood as she has friendships with residents in that area.

MINUTES OF BURWOOD COUNCIL MEETINGS 25 JUNE 2013


DECLARATIONS OF POLITICAL INTEREST There were no declarations of political interests by Councillors. MAYORAL MINUTE

(ITEM MM12/13) FORMAL CONGRATULATIONS TO DEPUTY MAYOR ERNEST WONG

70/13 RESOLVED (Carried Unanimously) 1. That Council formally congratulate Deputy Mayor Ernest Wong on his election to the

NSW Legislative Council. 2. That Council send a formal letter of congratulations to Deputy Mayor Ernest Wong

and his family. ADDRESS BY THE PUBLIC ON AGENDA ITEMS Name Item

Mr Ian Hammerton 22 Gordon Street Burwood

Item 46/13 Precinct bounded by Wentworth Road, Railway Crescent, Carilla Street and Gladstone Street, Burwood

Mr Chris Sochan 21 Gordon Street Burwood


Ms Jane Brown 24 Gordon Street Burwood


Mr Ed Harvey 60 Cheltenham Road Croydon

Item 44/13 The Proposed Open Space Development at the Corner of Railway Parade and Burwood Road

Mr Ed Harvey 60 Cheltenham Road Croydon

Item 49/13 Adoption of Burwood2030 Community Strategic Plan, 2013-17 Delivery Program and Budget, 2013-14 Operational Plan and Budget, 2013-14 Statement of Revenue Policy, 2013-14 Fees and Charges and Making of the Rate and Charges

REPORTS OF COMMITTEES

(ITEM RC3/13) BURWOOD LOCAL TRAFFIC COMMITTEE - 6 JUNE 2013 File No: 13/21762

Summary Attached are the Minutes of the Burwood Local Traffic Committee from its meeting of 6 June 2013. The Minutes are hereby submitted to the Ordinary Council Meeting for consideration and adoption by Council.

71/13 RESOLVED (Carried Unanimously) That the minutes of the Burwood Local Traffic Committee of 6 June 2013 are noted and the recommendations of the Committee as detailed below be adopted as a resolution of the Council.



(ITEM T.14/13) MILTON LANE AND RILEY LANE INTERSECTION, BURWOOD - STOP CONTROL Summary Following the completion of the building works at 15 Burwood Road Burwood, there have been a number of accidents at the intersection of Milton Lane and Riley Lane, which is at the rear of the new development. It is proposed to implement a 4 way Stop control at the intersection to minimise the potential for accidents. Recommendation That Council approves the implementation of a 4 way Stop control at the intersection of Milton Lane and Riley Lane, Burwood, with all associated signs and linemarking. (ITEM T.16/13) ROWLEY STREET, BURWOOD - REQUEST FOR NO PARKING ZONE Summary Council had received a request to install No Parking 7am-8pm restrictions on Rowley Street, just west of Park Road, adjacent to the MLC School Aquatic Centre to facilitate the pick up and drop off for patrons of the centre. Recommendation That Council approves the installation of a 12m length of No Parking 7am – 8pm space on the northern side of Rowley Street, just west of Park Road. (ITEM T.17/13) PARK AVENUE, BURWOOD - PROPOSED MOTORCYCLE PARKING Summary Council staff have identified the need for Council to consider converting one existing parking space to dedicated motorcycle parking in Park Avenue, Burwood, in order to alleviate the sight distance issues facing motorists when exiting Dunns Lane into Park Avenue. Recommendations 1. That Council approves the installation of a new “Motorcycle Parking Only” signage

outside 2-8 Park Avenue, Burwood, for a length of 6.0m. 2. That Council approves the construction of a new “Free Standing Traffic Island” outside 2-

8 Park Avenue, Burwood, as per plan attached in the Agenda. (ITEM T.18/13) GREEK STREET FAIR 2013 - BURLEIGH STREET ROAD CLOSURE Summary The Greek Orthodox Archdiocese of Australia is seeking Council’s approval for the annual Greek Street Fair Burwood to be held on 10 November 2013 (Sunday) for the road closure of Burleigh Street. Recommendations That Council approves the road closure in Burleigh Street between Railway Parade and Elizabeth Street and also the section of the Council car park at the corner of Elizabeth Street and Burleigh Street. from 10pm on 9 November 2013 to 4pm on 10 November 2013 for Greek Street Fair subject to the following:



a) Emergency services and public transport operators are to be advised of the event (a copy to be forwarded to Council)

b) A copy of the Public Liability Insurance for the event ($20million) to be forwarded to Council

c) Barricades and signs to be provided in accordance with Work Cover requirements and AS 1742.3(2002) – Traffic Control for Works on Roads

d) Residents and businesses of the following streets are to be advised of the event (outlining start and finish times, street closure details, and contact name and number for the day), with a copy of the correspondence forwarded to Council

- Burleigh Street - Burwood Road (from Railway Parade to Belmore Street) - Belmore Street (from Burwood Road to Shaftesbury Road) - Shaftesbury Road (from Belmore Street to Railway Parade) - Railway Parade (from Shaftesbury Road to Burleigh Street)

(Moved Deputy Mayor Ernest Wong/Seconded Councillor Tony Doueihi) GENERAL BUSINESS

(ITEM 42/13) WANGAL PARK MASTER PLAN AND PLAN OF MANAGEMENT File No: 13/19420

Summary To consider submissions received from the public on the Draft Plan of Management and seek Council’s approval to adopt the final Wangal Park Master Plan (Attachment 1).

72/13 RESOLVED (Carried Unanimously) 1. That Council adopt the Wangal Park Master Plan. 2. That the detail design development and construction of Wangal Park proceed

according to the design intent of the Master Plan. 3. The final Plan of Management to be presented to Council at a future date for

adoption following amendment to reflect the assessment of the recent public exhibition submissions.

(Moved Councillor George Mannah/Seconded Councillor Tony Doueihi)

(ITEM 43/13) DRAFT BLAIR PARK PLAN OF MANAGEMENT

File No: 13/20727

Summary To seek Council’s approval to commence the public exhibition of the Draft Blair Park Plan of Management.

73/13 RESOLVED (Carried Unanimously) That Council approve the public exhibition of the Draft Blair Park Plan of Management in accordance with section 38 of the Local Government Act 1993.

(Moved Councillor Justin Taunton/Seconded Councillor George Mannah)



(ITEM 44/13) THE PROPOSED OPEN SPACE DEVELOPMENT AT THE CORNER OF

RAILWAY PARADE AND BURWOOD ROAD File No: 13/19084

Summary The report seeks Council’s approval to commence the design development and the submission of a Development Application for the proposed open space development at No. 1A Railway Parade. Council Officers have prepared a concept plan of the proposal for Council’s consideration (Attachment 1) that has been approved by RailCorp for further design development (Attachment 2). A preliminary cost estimate for construction of the proposal is approximately $1 million. The development is to be completed as part of a Voluntary Planning Agreement (VPA) that Council entered into with the applicant for the development of No. 1 Railway Parade.

74/13 RESOLVED (Carried Unanimously) 1. That Council approve the concept for the proposed open space at No. 1A Railway

Parade (Attachment 1 of the Report). 2. That Council Officers commence the design development, preparation and

submission of the Development Application for the proposal.

(Moved Deputy Mayor Ernest Wong/Seconded Councillor Lesley Furneaux-Cook)

(ITEM 45/13) BENNETT STREET, BURWOOD - PROPOSED NEW PERMIT PARKING SCHEME AREA File No: 13/22595

Summary Council staff have identified the need for Council to consider implementing a new Permit Parking Area in Bennett Street, Burwood, in order to resolve the current parking issues faced by local residents.

BENNETT STREET, BURWOOD



75/13 RESOLVED (Carried Unanimously) 1. That Council approve ‘Area 4A’ to be included within the current Burwood Permit Parking

Scheme for a period of 12 months and administratively reviewed after this period. 2. That Council approves the installation of new “1P – 8.00am to 6.00pm Monday to Friday

& 8.00am to 1.00pm Saturday – Permit Holders Excepted AREA 4A” signage on the eastern side of Bennett Street, south of Luke Avenue, for a length of 50.0m.

(Moved Deputy Mayor Ernest Wong/Seconded Councillor Tony Doueihi)

(ITEM 46/13) PRECINCT BOUNDED BY WENTWORTH ROAD, RAILWAY CRESCENT, CARILLA STREET AND GLADSTONE STREET, BURWOOD File No: 13/18101

Summary At its Extraordinary Meeting on 15 May 2012, Council considered a report on the public exhibition outcomes of the Burwood Local Environmental Plan (BLEP) 2012. Concerns were raised in a number of submissions with respect to the adverse impacts of large scale development under the R1 General Residential zone in the precinct bounded by Wentworth Road, Railway Crescent, Carilla Street and Gladstone Street generally, and on heritage properties in particular. Council resolved that a resident survey be conducted for this precinct and a workshop with Councillors be held to discuss the survey outcomes. Following the survey and the Councillors’ Workshop, it is recommended that Council prepare a Planning Proposal to incorporate revised development standards for the precinct within the BLEP 2012, that addresses community concerns.

76/13 RESOLVED (Carried Unanimously) 1. That Council endorse Option 2, which involves an amendment of the BLEP 2012 to

allow a maximum building height of 8.5m and a maximum FSR of 1:1 for the northern part of the precinct, bounded by Gladstone Street on the north and Carilla Street on the east.

2. That a Planning Proposal be initiated to encompass the proposed changes to the BLEP 2012.

3. That new provisions be formulated in the BDCP to guide terrace style housing, subject to the Planning Proposal going ahead.

4. That Council adopt as policy that any DAs or pre-DAs for sites that are to be included in this Planning Proposal, are to be dealt with and determined having regard to the planning controls foreshadowed in this report and intended to apply under that Planning Proposal and the BDCP.

(Moved Councillor Lesley Furneaux-Cook/Seconded Deputy Mayor Ernest Wong)

(ITEM 47/13) REPORT OF IMPLICATIONS OF THE PROPOSED PROTECTION OF THE ENVIRONMENT OPERATIONS (AMENDMENT ILLEGAL WASTE DISPOSAL) BILL 2013 File No: 13/23115

Summary To advise Council of the possible implications of the Protection of Environment Operations Amendment (Illegal Waste Disposal) Bill 2013 on the costs incurred by Council under section 88. To recommend that Council support the initiative of the South Sydney Regional



Organisations of Council (SSROC) to advocate for the retention of limits on the application of the section 88 levy.

77/13 RESOLVED (Carried Unanimously) 1. That Council receive and note the report regarding the possible implications of the

Protection of Environment Operations Amendment (Illegal Waste Disposal) Bill 2013 on the costs incurred by Council under section 88.

2. That Council support SSROC in its campaign in relation to the matter. 3. That Council write to the local State Member to highlight the issue and seek their support

in retaining the exemption or at least minimising the cost impacts of the change.

(Moved Councillor Lesley Furneaux-Cook/Seconded Councillor George Mannah)

(ITEM 48/13) ADOPTION OF THE DRAFT – 2P PRIME PARKING PERMIT POLICY File No: 13/17283

Summary There is currently no Policy in place for Council’s 2P Prime Parking permits. The proposed Policy outlines eligibility for permits, simplifies the processing system, and includes guidelines for the process of obtaining permits.

78/13 RESOLVED (Carried Unanimously) 1. That Council adopts the Draft – 2P Prime Parking Permit Policy. 2. That a letter/DL from the Mayor is sent to residents advising/explaining the benefits

and conditions of the 2P Prime Permit and listing what Car Parks are eligible for residents to park.

3. That the General Manager consider/review fines for legitimate claims (for those residents who have not noticed that their permit has expired until the new system is put in place).

4. That the General Manager consider a one month grace on the use of the permit under the new scheme.

(Moved Councillor Justin Taunton/Seconded Councillor Tony Doueihi)

(ITEM 49/13) ADOPTION OF BURWOOD2030 COMMUNITY STRATEGIC PLAN, 2013-17 DELIVERY PROGRAM AND BUDGET, 2013-14 OPERATIONAL PLAN AND BUDGET, 2013-14 STATEMENT OF REVENUE POLICY, 2013-14 FEES AND CHARGES AND MAKING OF THE RATE AND CHARGES File No: 13/21215

Summary The purpose of this report is to seek Council’s adoption of the: Burwood2030 Community Strategic Plan 2013-17 Delivery Program and Budget 2013-14 Operational Plan and Budget 2013-14 Statement of Revenue Policy, incorporating Schedule of Fees and Charges Making of the rate and charges



79/13 RESOLVED (Carried Unanimously) 1. That Council note that four submissions have been received relating to the Draft

Budget 2013-14 and the Draft Community Strategic Plan 2. That Council adopt the Burwood2030 Community Strategic Plan 3. That Council adopt the 2013-17 Delivery Program 4. That Council adopt the 2013-14 Operational Plan 5. That Council adopt the 2013-17 and 2013-14 Budget 6. That Council levy two ordinary rates, being “Residential” and “Business”.

7. That the “Residential” rate be sub-categorised into:

Residential Residential – Town Centre

8. That the “Business” rate be sub-categorised into sub-categories, being:

Business A Business B Business C Business D Town Centre – Minor Business

9. That Council continue to adhere to the minimum/ad-valorem basis of rating, with a reasonable substantial minimum rate set at an amount determined to be the contribution required to cover the provision of the basic activities of the Council.

10. That Council make:

(i) An Ordinary Rate (Residential) of 0.002182 in the dollar on all rateable residential land in the Burwood Council area excluding Residential – Town Centre land, with the minimum amount payable for this rate in respect to each separate parcel of rateable land be the sum of $705.00

(ii) An Ordinary Rate (Residential – Town Centre) of 0.002251 in the dollar on all rateable residential land in the Burwood Council area defined and categorised as Residential – Town Centre land, with the minimum amount payable for this rate in respect to each separate parcel of rateable land be the sum of $899.00

(iii) An Ordinary Rate (Business A) of 0.004213 in the dollar on all rateable business land in the Burwood Council area other than the rateable business land included in sub-categories Business B, Business C, Business D and Town Centre – Minor Business, with the minimum amount payable for this rate in respect to each separate parcel of rateable land be the sum of $771.00

(iv) An Ordinary Rate (Business B) of 0.006366 in the dollar on all rateable business land within the centre of activity defined, and categorised Category Business B, with the minimum amount payable for this rate in respect to each separate parcel of rateable land be the sum of $771.00

(v) An Ordinary Rate (Business C) of 0.004620 in the dollar on all rateable business land within the centre of activity defined, and categorised Category Business C, with the minimum amount payable for this rate in respect to each separate parcel of rateable land be the sum of $771.00



(vi) An Ordinary Rate (Business D) of 0.010189 in the dollar on all rateable business land within the centre of activity defined, and categorised Category Business D with the minimum amount payable for this rate in respect to each separate parcel of rateable land be the sum of $986.00

(vii) An Ordinary Rate (Town Centre – Minor Business) of 0.004542 in the dollar on all rateable business land within the defined Town Centre area and categorised as Town Centre – Minor Business, with the minimum amount payable for this rate in respect to each separate parcel of rateable land be the sum of $986.00

(viii) Residential Waste Management Service Availability Charges (Residential Waste Charge or Res Strata Waste Charge) in accordance with s496 of the Local Government Act 1993, as denoted in the 2013-14 Schedule of Fees and Charges document

(ix) Stormwater Management Service Charges (Stormwater Management Service Charge) in accordance with s496A of the Local Government Act 1993 and Regulation 125A and 125AA of Local Government (General) Regulation 2005, as denoted in the 2013-14 Schedule of Fees and Charges document

(x) Charges pursuant to s611 of the Local Government Act 1993 as denoted in the 2012-13 Schedule of Fees and Charges document.

11. That the yield of Rates for 2013-14, as shown in the following table, be noted and the

Statement of Revenue Policy be amended accordingly:

2013/2014 RATING STRUCTURE WITH +3.4% rate peg and other mandatory adjustments

RATE TYPE

CATEGORY TOTAL NUMBER OF

ASSESSMENTS

RATE

IN THE DOLLAR

NUMBER MIN. RATE

ASSESSMENTS

MINIMUM RATE

$

NOTIONAL YIELD

$

Ordinary Residential 9,345.28 0.002182

3,161.55 $705.00 $9,761,665

Ordinary Business A 463.72 0.004213

114.97 $771.00 $1,184,243

Ordinary Business B 45 0.006366

3 $771.00 $478,921

Ordinary Business C 31 0.004620

0 $771.00 $306,823

Ordinary Business D 14 0.010189

1 $986.00 $1,418,846

Ordinary Residential Town Centre

1,734 0.002251

1,681 $899.00 $1,617,813

Ordinary Town Centre - Minor Business

264 0.004542

95 $986.00 $1,002,652

Total 11,897 5,056.52 $15,770,963

12. That the yield from the Residential Waste Management Service Availability Charges of

$4,388,990 be noted and the Statement of Revenue Policy be amended accordingly.

13. That the yield from the Stormwater Management Service Charges of $262,312.50 be noted and the Statement of Revenue Policy be amended accordingly.



14. That the yield for the s611 Charges (Gas Mains Assessment) will be approximately $19,535.

15. That pursuant to Section 566(3) the rate of interest payable on overdue rates and

charges for the 2013-14 rating year will be 9% per annum calculated daily. 16. That Council adopt the 2013-14 Revenue Policy and 2013-14 Schedule of Fees and

Charges amended. 17. That Council place on public exhibition for a period of 28 days the following fees and

changes in accordance with the requirements of the Local Government Act 1993.

Section Item Reason for Change New Fee $ (Inc

GST)

Old Fee $(Inc

GST) 1.1 Building & Development

1.1.28 Swimming Pool Inspections & Compliance Certificates

New fee for Pool Registration Assistance as per Swimming Pools Amendment Act 2012.

10.00 0.00

Correction of fee and description of 88G Certificate Application Fee without inspection (legislative requirement).

10.00 10.00 3.1 Engineering Services

3.1.1 City Assets - Development Engineering

Correction of fee and description of 88G Certificate Application Fee with inspection (legislative requirement).

35.00 0.00

3.2 Civil Works

New fee where utility requests Council permission to undertake restoration works using utility's own contractor - per reinstatement order.

1,100.00

0.00

3.2.4 Inspection and Administration of External Works by Utilities New fee where utility undertakes

restoration works using own contractor per hour of supervision.

275.00 0.00

Spectator fee corrected and description changed to observer.

2.50 3.00 6.1.1 Entrance Fees

Fee added for Emergency Services Concession at $2.50.

2.50 0.00

6.1.3 Hire of Pool for Swimming Carnivals

Carnival entry spectator fee corrected and description changed to carnival entry observer. Remove Carnival Entry (Spectator - Pensioners' Concessions (Aged & Disability Only). All observers charged same amount.

2.50 3.00

6.1 Enfield Aquatic Centre

6.1.4 Miscellaneous New fee for Short Course / Program (per person)

40.00 0.00

9.1 Burwood Library

9.1.1 Library Service Charges

Exempt supply as per Class Ruling (CR 2013/25). Replacement cost amended.

16.00 15.50

18. That the General Manager levy the rates and charges for the period 1 July 2013 to 30

June 2014 by service of the rates and charges notices pursuant to the Local Government Act 1993 and the Regulation made there under.

(Moved Deputy Mayor Ernest Wong/Seconded Councillor Tony Doueihi)



(ITEM 50/13) INVESTMENT REPORT AS AT 31 MAY 2013 File No: 13/18960

Summary In accordance with Clause 212 of the Local Government (General) Regulation 2005, this report details all money that Council has invested under Section 625 of the Local Government Act 1993.

80/13 RESOLVED (Carried Unanimously) 1. That the Investment Report for 31 May 2013 be approved. 2. That the Certificate of the Responsible Accounting Officer be received and noted.

(Moved Deputy Mayor Ernest Wong/Seconded Councillor George Mannah)

(ITEM 51/13) LEAVE OF ABSENCE APPLICATION - CR TONY DOUEIHI File No: 13/19230

Summary Cr Tony Doueihi has made application to Council for a Leave of Absence for the period 15 July to 21 August 2013. Cr Doueihi has advised that he will resume his civic duties in September 2013.

81/13 RESOLVED (Carried Unanimously) That a Leave of Absence be granted to Cr Tony Doueihi for the Council Meetings of 23 July 2013 and 26 August 2013.

(Moved Councillor Lesley Furneaux-Cook/Seconded Deputy Mayor Ernest Wong) INFORMATION ITEMS

(ITEM IN11/13) BURWOOD PARK COMMUNITY CENTRE UPGRADE File No: 13/21256

Summary At the June 2012 Council meeting it was resolved that Burwood Council Officers should investigate and report back to Council on the potential to upgrade the Burwood Park Community Centre (BPCC), including new signage and a strategy for promoting the use of the centre. (Item 51/12 – Review of Existing Community Spaces, point 2). In response to this resolution, Council Officers applied for funding under the 2012 NSW Government’s Community Building Partnership Program and was successful in securing a grant of $15,870 to be matched ‘dollar for dollar’ by Council. Matching funds are available from within the 2013-14 Assets, Property and Building budget for the Centre. Works to be undertaken through this funding will be as follows: purchase and installation of solar panels purchase and installation of two exterior signs purchase and installation of a retractable wall within the centre installation of a recycled retractable awning on the exterior of the building internal painting installation of wi-fi infrastructure



purchase and installation of blinds for all windows provision of a new main doorway and doors purchase of LED lights landscaping around the centre It is anticipated that all works will be completed by end of March 2014.

No Decision – Information Item Only

(ITEM IN12/13) ENVIRONMENTAL MANAGEMENT PLAN - ANNUAL PROGRESS REPORT 2012 File No: 13/21905

Summary This report provides an update on actions undertaken in relation to Council’s environmental and sustainability action plans for the 2012 calendar year. Background The Delivery Program 2011-15 (Strategic Goal 3.6.4) requires that an annual report be submitted to Council summarising the activities for the various environmental and sustainability initiatives. Council has a range of plans that are aimed at Environmental Sustainability which includes measures to contribute and promote a reduction in greenhouse gases which contribute to global warming. The Plans that Council has in place include: Green Action Plan Waste and Sustainability Improvement Payment Program Action Plan (WaSIP) Water Savings Action Plan Cities for the Climate Protection program – Local Action Plan Strategic Waste Action Plan Litter and Illegal Dumping Prevention Plan The actions undertaken and implemented for the nominated plans during 2012 are listed in the attached document. With the recent changes in WaSIP program and other changes in external funding that led to the development of some of these programs, it is proposed that the seven plans described above are consolidated into a single Sustainability Action Plan with clear targets, actions and responsibilities. This will help to eliminate duplication and provide a clear direction. It will also assist with appropriate allocation of resources and funds. This proposal will be the subject of a separate report to Council.

No Decision – Information Item Only



CONFIDENTIAL ITEMS - CLOSED SESSION

82/13 RESOLVED (Carried Unanimously) That the meeting move into closed session in order to consider Item 52/13 Burwood Council & Community Hub Project to be considered in Closed Session to the exclusion of the press and public in accordance with Section 10A(2) (d) of the Local Government Act, 1993, as the matter involves commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

(Moved Deputy Mayor Ernest Wong/Seconded Councillor Tony Doueihi) THERE WERE NO REPRESENTATIVES FROM THE PUBLIC TO ADDRESS THE COUNCIL BEFORE

THE RESOLUTION TO MOVE INTO CLOSED SESSION WAS CARRIED.

THE MEETING MOVED INTO CLOSED SESSION AT 7.01PM THE PUBLIC AND PRESS EXCLUDED

FROM THE MEETING. THE MEETING RESUMED IN OPEN SESSION AT 7.20PM

(ITEM 52/13) BURWOOD COUNCIL & COMMUNITY HUB PROJECT File No: 13/23961

That above item be considered in Closed Session to the exclusion of the press and public in accordance with Section 10A(2) (d) of the Local Government Act, 1993, as the matter involves commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret.

83/13 RESOLVED (Carried Unanimously) 1. That in relation to the tender for the Burwood Library and Community Hub Project

(BLH_M013), the tender from ISIS Group Australia Pty Ltd at a total cost of $4,772,790.00 be accepted subject to the final clearance of the Financial Assessment Report.

2. That the total budget for the project be approved at $7.5 million (including $1 million worth of s 94A funds for the car park construction).

3. That a report on the treatment of the northern façade will be submitted to Council for approval.

4. That authority be granted to the General Manager to sign the Tender contract and any related documentation.

(Moved Councillor Tony Doueihi/Seconded Councillor George Mannah) MAYORAL MINUTES

(ITEM MM13/13) SMALL DONATIONS – MAYOR’S DISCRETIONARY GRANTS File No: 13/24247

Summary Council recognises that there are many situations where it is appropriate to make a one off donation. Council adopted the current Discretionary Grants – Small Donations Policy in September 2010. Each year I am allocated a budget for these donations which is currently $10,000 per



annum. The objective of the donations is to provide civic leadership by supporting, through the allocation of small donations on behalf of Council to organisations or individuals that predominantly reside or operate within the Burwood Local Government Area. An exception to this is registered charitable organisations that may reside outside Burwood, however provide benefits to the residents of Burwood. There have been times where I have received worthy requests that do not exactly meet these criteria as they may relate to, among other things, circumstances that border the LGA. Therefore, I am proposing that the Policy be amended to provide me with some discretion to approve these requests based on humanitarian purposes. Further, the current monetary limits in the policy are: Individuals - $150 Groups of individuals - $500 Relief and other emergency efforts (natural disasters) - $500 Charitable organisations (registered) and local groups - $250 I propose that these categories all have a monetary limit of $500 which will provide for consistency of support across all categories.

84/13 RESOLVED (Carried Unanimously) That the Discretionary Grants – Small Donations Policy be amended to include the following: 1. An additional criteria relating to Mayoral discretion for humanitarian purposes. 2. The monetary limits for all categories be a maximum of $500.

(ITEM MM14/13) COUNCIL AND COMMITTTEE MEETINGS AND COUNCILLOR WORKSHOPS TO BE MOVED FROM TUESDAY NIGHTS TO MONDAY NIGHTS File No: 13/22231

Summary Councillor Ernest Wong has recently been appointed to the NSW Legislative Council with the majority of Tuesdays being a sitting day for Parliament. To assist Councillor Wong in fulfilling his duties as both a Member of the Legislative Council and a Councillor I am proposing that all future Council meetings and workshops be moved from Tuesday nights to Monday nights. The majority of Councillors support this proposal. Council at its Meeting on 20 November 2012 endorsed the current schedule for Council and Building and Development Committee meetings and workshops. I am proposing that all of these meetings/workshops now be held on the corresponding Monday night commencing from August 2013 to enable the public to receive sufficient notification.

85/13 RESOLVED (Carried Unanimously) 1. That all Council and Building and Development Committee meetings and workshops be

rescheduled for the corresponding Monday, subject to any public holidays from August 2013.

2. That the General Manager prepares a revised schedule for the remainder of 2013 from August 2013.

3. That the Code of Meeting Practice be amended to reflect that Council and Building and Development Committee meetings are to be conducted on a Monday.



QUESTIONS WITHOUT NOTICE The following Questions Without Notice were submitted at the Meeting: Councillor Tony Doueihi Can Council staff advise whether 40km painted signs on Burwood Road are part of the RMS Agreement? Councillor Tony Doueihi Has Council investigated or requested speeds cameras along Burwood Road? Councillor Lesley Furneaux-Cook Does Council have a policy of non-native plantings on verges in the LGA? Councillor Lesley Furneaux-Cook Has Council conducted a lighting audit of Henley Park walking path as I believe one light is out on Mitchell Street opposite the Canal? Councillor Justin Taunton State Government is currently calling for submissions from interested community groups that are incorporating which includes Councils to apply for funding under the Community Building Partnership Program to build or upgrade community infrastructure. Is Council considering to apply for funds for community to upgrade infrastructure such as the rotunda in Burwood Park? Councillor John Faker Has Council staff or the Department investigated/undertaken a safety lighting audit along Dunns Lane, Burwood between Railway Crescent to Park Avenue? This concluded the business of the meeting and Council rose at 7.30pm. Confirmed this 23 day of July 2013. MAYOR GENERAL MANAGER

Documents

BURWOOD COUNCIL MEETINGS · 2013-07-30 · MINUTES OF BURWOOD COUNCIL MEETINGS 25 JUNE 2013 This is page 3 of the Minutes of the Ordinary Meeting of Burwood Council held on 25 June