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Bull Run District Winter Camporee

2018 Klondike Derby “With a Twist”

January 19-21, 2018

Leader Guide

Camp William B. Snyder 6100 Antioch Road, Haymarket, VA 20169

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TableofContents

Introduction ................................................................................................................... 3Camporee General Information .................................................................................... 4Map from Anchorage to Nome ..................................................................................... 7Event Procedures ....................................................................................................... 10Sled Construction ....................................................................................................... 12Scouts Skills Required ................................................................................................ 13List of Sled Equipment ................................................................................................ 14

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Introduction

In 1925, a daring sled dog relay took 20 dog sled teams over 1000 miles from Anchorage to Nome, Alaska during the dead of Winter to deliver life-saving medicine to the remote village of Nome. Every March, the event is commemorated with the Iditarod Trail Sled Dog Race. Here is the mission:

• WHO: Bull Run District Scouts • WHAT: Each Troop provides at least one Patrol with Klondike derby style sled to

overcome challenges on their mission to get “medical supplies” to remote campers who need help

• WHERE: Camp William B Snyder • WHEN: January 19-21, 2018 • WHY: Demonstrate basic Scout skills for first aid, knot tying, fire building,

physical fitness and have fun! Highlights:

• Each Troop should enter a sled with crew and may enter more than one • The course will include notional hazards and crewmembers will sustain notional

injuries during the mission • As they race progresses, the going will get tougher and the teams will have to

work together not only to survive – but complete the mission! • Scouts will need to bring their own sled / transport vehicle capable of traversing

uneven terrain with at least one person and a small box with precious cargo on board

• With great risk comes great reward! o AWARDS for the race and events along the way. o AWARDS will be given for Klondike sleds that are unique/funniest/original

sleds. o AWARDS for Klondike originality in your CAMPSITE—entrance, menu,

fire ring, decorations. Save your energy for one last challenge DASH on the course we have at Nome Raceway!

Be sure to stop by the events in the Dining Hall throughout the day – come in to warm up a bit.

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Camporee General Information

Check-In:

Check-in is in the admin building (on your right as you enter Camp Snyder) from 5:00-9:00pm on Friday night. Please do not show up any earlier than 5pm unless you are on staff for the weekend. This allows the staff a chance to prepare everything before check-in begins without interruption. Senior Patrol Leaders and one adult leader will need to check their Troops in immediately upon arrival at camp.

UNIT LEADERS MUST POSESS A COPY OF BSA MEDICAL FORMS (PARTS A&B) FOR ALL SCOUTS AND ADULTS IN ATTENDANCE!

Campsites:

You will receive your campsite assignments before the Camporee. If you have any special requests, please contact Irwin Lazar at imlazar@gmail.com. Platform tents are not available so please plan appropriately.

Camporee Fees:

Fees are $20. You may pre-register at https://scoutingevent.com/082-2018BRDKlondikeDerby and pay in advance, but note that there are no refunds. You may also RSVP in advance by contacting Irwin Lazar at imlazar@gmail.com and paying via check made out to NCAC when you arrive.

Meals: Units are responsible for their own meals, no meals are bring provided at this event.

Volunteers:

Each Troop/Unit will need to provide two senior scouts (Star or above) to assist with the stations. It does not need to be the same two for the entire day so you can rotate youth throughout the day. Scouts/Adults with Wilderness First Aid training are requested as station volunteers.

Vehicles in Camp:

You may bring vehicles to your campsite to unload. You may leave a trailer at your campsite. However all vehicles, including those that towed the trailer, MUST be brought to the main parking lot. NO VEHICLES ARE PERMITTED OVERNIGHT AT CAMPSITES!!!!!

Camp Snyder Logistics:

• Potable water is available from spigots along the campsite loop and behind the dining hall

• All trash must be deposited in the dumpsters behind the dining hall • Bathhouse 1 is available, all others are closed for winter. Portable toilets will be

available at each closed bathhouse • Dead wood from fallen trees may be gathered and burned in fire pits at each camp site,

please do not bring outside wood into the camp • Fires may be held in campsite fire pits or in above ground fire pits that you provide

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Uniforms:

All Troops will need to be in their uniform on arrival and for all Flag Ceremonies. Troops should wear Troop shirts for Saturday’s activities. Note that this is a WINTER camporee and therefore, plan to dress appropriately

Medical and Emergency Procedures:

A first aid station will be located in the dining hall during the day on Saturday. Units are expected to manage issues outside of those hours. The dining hall will be available overnight on Friday and Saturday in the case of cold-weather issues.

Camp Fire:

Saturday evening there will be a campfire at the fire ring, or in the dining hall, based on weather, to close out the weekend’s festivities. Each Troop/Crew/Team is to have a song and a skit ready for the enjoyment of the District. This is also where the awards earned through the weekend will be awarded and where Saturday’s flag retirements will occur. Leaders will receive more information at the Friday evening leader’s meeting.

Camporee Patches:

One Camporee patch will be given to each paid participant, this includes scouts and adults.

Religious Observance:

Catholic Mass and a non-denomination service will be held at 4:30 PM on Saturday in the dining hall. It is expected that every Scout and Scouter attend at least one service. Scout uniform is required. Please check the schedule you receive for details. Additional religious observances may be added.

Campsite Inspections:

All Troops will have a campsite inspection on Saturday. Use your time wisely on Friday night and early Saturday so you can be prepared. There will be an award given out for best campsite and points awarded towards final totals.

Campsite Inspections: (Total 600 points)

Ø Organized and well laid out by the Troop 50 points Ø Trash containers neat and not overloaded 50 points Ø Fire area properly located in a safe area & shovel nearby 50 points Ø Wood and fuel properly stored & roped off axe area 50 points Ø First Aid kit available and VISIBLE 100 points Ø Gateway – Identifies Troop 100 points Ø American and Troop Flags displayed proudly 100 points Ø Klondike theme 100 points

To ALL Adult Leaders:

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A camporee is a great place to see old friends and meet new ones; however, the staff is NOT here to maintain discipline of your scouts or insure that they are properly cared for. You need to be aware of their actions at all times. Ensure that your Scouts act like Scouts, keeping the Scout Oath and Law foremost in their minds. This may require you to visit less and monitor your Scouts more. Note that coffee will be available all day at the dining hall.

We are also advising units to have leaders prepare a hot lunch for Scouts on Saturday to ensure that Scouts have maximum available time for programs, and that Scouts receive a hot meal on what is likely to be a cold day.

We need your participation and help to truly make this a great Camporee!!

ON SITE CONTACTS

Irwin Lazar – Camping and Outdoor Coordinator – 703-794-3696

Matt Stern – Program Chair - 703-232-4018

Jason Lips – First Aid - 912-224-6548

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Schedule of Events

Friday, January 19

1700-2100 Check-In, Uniform Inspections, Camp Set-Up

2130-2200: Scoutmaster / SPL Meeting / Cracker Barrel – Dining hall

2230: Lights Out / Taps

Saturday, January 20

600 - Reveille, Breakfast (Campsites)

830 - Flags – Opening Ceremony (Flag Poles)

900 – 1200 Morning Derby Course (Parade Field)

1200 – 1400 Lunch (Campsites)

1400 – 1600 Nome Raceway Competition (Parade Field)

1600 Closing / Flags (Flag poles)

1700 – Catholic Mass / Jewish Havdalah (Dining Hall)

1700 – 1930 Dinner (Campsites)

1930 – Campfire (Amphitheater)

2000 – 2200 Movie (Dining Hall)

2230 – Lights Out

Sunday, January 21

600 – 830 Reveille / Breakfast (Campsites)

830 – 900 Interfaith Worship Service (Chapel)

930 – 1100 Cleanup / Checkout

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LEGEND #1–FirstAid(Saturday-only) #2–Check-in #3–ActivityField #4–Amphitheater

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Event Procedures

1. COMPETITION: There will be three forms of competition:

• Sled building – all sleds will be brought to the opening ceremony the morning of the competition and all SPLs will gather to judge the sleds. SPLs will not be allowed to vote for their own Troop. The categories will be the Most Obviously “Scout Built” sled, the Most Unique sled, the Most Rugged sled.

• Iditarod Rescue Sled Mission – This competition will occur Saturday morning. Each Patrol will be given a start time post at the Dining Hall on a Leader Board. Patrols will arrive at the Mission Headquarters (Pavilion near the Archery Range). Scouts will be provided a string tag with a number. The tag must be tied onto the Scout’s outermost garment and must remain visible and on the Scout for the entire race. The tag will be used to identify Scouts with notional (fake) injuries during the race. The race will start when the team is provided a small box marked “Fragile Medicine.” They will need to secure the box to their sled before moving to the course. The course will be clearly marked. The Scouts will encounter Course Officials along the course that will stop the Patrol and explain the scenario at that location and what Scout skill to demonstrate. Once a Scout is designated with an injury, he must remain in character and bandaged for the rest of the race. At the end of each race, times will be recorded and posted on the leader board at the Mission HQ. Fastest time wins the Iditarod Rescue Sled Mission. Awards will also be given to the Patrols with the Best Demonstrated skills and Best Scout Spirit during the race. The Patrol will need to demonstrate a Scout skill properly before they move on.

• Time penalties will be assigned for the following infractions: o Patrols who leave the site without properly demonstrating a skill:

Ø 5 minutes for not completing the task correctly Ø 20 minutes for not trying at all Ø Maximum time for each station is 20 minutes. If the skill is not

demonstrated the Patrol will be sent on to the next site. o A 10-minute penalty will be assigned for the loss of a tag. o A 10 minute penalty will be assigned for a “injured” Scout removing a bandage or

assisting his team beyond the capabilities of his injury. o Obstructing the trail for following teams will result in a 20 minute time penalty. o A Scout violating a point of the Scout Law will we receive a 10-minute penalty for

his Patrol.

• Time rewards may be given to teams showing exemplary behavior in keeping with the Scout Oath, Law or Outdoor Code.

• Nome Raceway – This will occur Saturday afternoon. All patrols and their sleds will report to the Mission Headquarters for a single elimination head to head race. The race will consist of a one-hundred-yard dash across the frozen tundra and return. We

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will race four sleds at a time until we come up with the final four. Awards will be given to the top four finishers.

• Awards will be announced at the campfire.

2. TEAM SIZE. Teams should ideally consist of eight (8) members. Teams of six (6) or more are viable. Teams of more than ten (10) are not permitted.

3. BE ON TIME. The first teams depart on the course at 0900. Each Patrol must arrive at the Mission Headquarters at least 15 minutes in advance of the assigned start time for safety inspection of the Patrol Sled, Patrol member readiness (Can they survive the cold), and gear for competition. Teams that arrive late will be reassigned to the end of the start list. If you have a preferred starting time, please advise with your registration.

4. UNIT LEADERS ARE RESPONSIBLE for the general well-being of the youth in their charge, including proper clothing and supervision. Please pay attention to warm & dry clothing to include proper footwear, coats, gloves and headgear. If in the opinion of the Race Officials a Scout is not adequately prepared for the weather, the Scout will not be permitted on the trail. There will be a pre-start inspection for health and safety considerations:

5. CODE OF CONDUCT: Scout Law applies. Leaders please remind Scouts beforehand that failure to observe the Scout Law, e.g. through hassling other Scouts or swearing, will not be tolerated and may result in a time penalty, loss of treasure, or disqualification. • A SCOUT IS TRUSTWORTHY: Tampering with or removing trail markers or placing obstructions on the trail will result in disqualification and discipline. • A SCOUT IS COURTEOUS: Passing is permitted. Slower teams being overtaken should pull to the side and yield to the faster team. • Teams coming downhill should yield to teams going uphill from the opposite direction.

6. DECISIONS: The Program Director is the final say in all competition decisions and will be available at the Mission HQ all day.

7. TIME LIMIT: The maximum time to complete the course (adjusted for any “wait time”) is 2 hours. After that period, teams will be required to retire from the competition and return directly to the Archery Pavilion (see attached Map).

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Sled Construction

Sleds must be constructed by Scouts – no commercially manufactured sleds are permitted. This also means that such items as wheelbarrows and commercially manufactured wagons are NOT “sleds.” A wagon is not simply a “sled with wheels.”

Sleds should be fashioned to look like an Alaskan dog sled. This rule will be liberally construed. The sled should be large enough to carry all required equipment plus one scout. The Sled should display the patrol flag and troop number. AWARDS will be given for unique/funniest/originality, etc.

A harness for pulling the sled by the scouts should be attached to the front of the sled. Ideally, looped ropes should come off a single main/trunk rope similar to the way in which branches on a tree come off a common trunk. Due to strangulation risk and the risk of being trapped under a run-away sled if a scout slips, ROPE LOOPS MUST NOT BE LARGER THAN A HAND HOLD (APPROX. 6-9″ LONG) in order to assure that loops are not able to be placed over any scout’s neck or around a scout’s waist. The sled may be constructed of any materials (wood, timbers, PVC, fiberglass, aluminum, etc.). Ski runners are legal-----REMEMBER this is a scout built sled!

There are only a few guidelines, it is permissible to add wheels (tennis balls or other protection should cover exposed wheel axles when wheels are off). Experience indicates that small wheels are rarely effective (and often less helpful than no wheels at all) because they are unable to go over even small logs, rocks and other obstructions commonly found on the trail. Accordingly, wheels should be no larger than 10″ inches in diameter. The length of your sled should be between 60” – 78” and the width between 18”- 30.”

Make sure the sled is strong enough to bear the weight of your equipment and will hold together! You may consider adding a brake, towing line, or hooks to lift the sled if needed. The sled must be returned to the start/finish line (Dining Hall). If the sled breaks on the trail, the team must carry all the parts to the finish or be disqualified. Please do not use nails. Other fastening means, such as screws or nuts and bolts, are preferred and much safer.

There are many Klondike sled plans on the Internet, check out the following links:

http://inquiry.net/outdoor/winter/gear/sleds/

http://home.earthlink.net/~scouters/sled.html

http://scoutdocs.ca/Klondike/

http://media.scouting.org/boyslife/workshop/sledplans.pdf

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Scouts Ski l ls Required

The Iditarod Rescue Sled Mission Course Officials will require participating Scouts to demonstrate the following skills and must have the materials to secure their cargo and treat their patients.

• Tie your precious cargo onto your sled using a clove hitch, timber hitch, square knots, bowline and / or half hitches

• Treat for (splint and bandage) a fractured upper arm • Stop bleeding and bandage a head injury (bleeding) • Treat for (bandage) a closed fractured collarbone • Treat for choking, stopped breathing, no pulse (Heimlich Maneuver / CPR) • Treat for (splint and bandage) Sprained Ankle • Transport a person with a sprained ankle for at least 25 yards • Treat for Hypothermia and build a fire

NOTE: All demonstrated Scout Skills will be judge in accordance with the requirements identified in the Scout Handbook

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List of Sled Equipment

YOUR SLED MUST BE LOADED WITH THE FOLLOWING EQUIPMENT:

1. Patrol First Aid Kit to treat the injuries listed above (supplies may not be re-used)

with at least six (6) cravat bandages (for slings, etc.) 2. One tight weave blanket (suitable for making a stretcher) 3. Naturally-occurring kindling, tinder 4. Method to start a fire (Matches or ferrocerium rods) 5. Four (4) 3” to 4” diam. dried logs, 18” to 24” in length for firewood 6. Three (3) six-foot-long staves (closet poles or equivalent) 7. One BSA pot (at least two quarts) with “hoop” style wire handle (for hanging) and

lid 8. Compass 9. Notebook and pencil 10. Minimum 2 quarts of water per scout 11. a cup for each patrol member 12. two (2) large plastic garbage bags 13. two (2) 50-foot-long light ropes suitable for lashings (1/4, 5/16 or 3/8-inch

diameter); precut only one of these into eight (8) 6-foot sections (whipped or fused on each end). Precut the other into two 25’ sections.

14. One gallon of water for fire prevention

If you do not have any of the required equipment needed to perform a challenge on the trail, the town will not supply or lend you the required equipment, you may not “borrow” the required equipment from another team and you may not return to your camp site to retrieve the missing item(s). You will be penalized in your time for not performing the challenge. What is the scout motto??

IMPORTANT NOTE TO SCOUTMASTERS: You are discouraged from arranging for these items to simply appear on the morning of the event – your Scouts should organize to obtain these materials.