EXHIBITORSSPONSORS

Building Strong Partnershipsto help your company grow.

2017 MEETING CONFERENCE

EXHIBITORS’ BROCHURE

& HYATT REGENCY NEWPORT BEACH, CALIFORNIA

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The 2017 Trailways Annual Meeting & Conference will be held Sunday, March 26 through Tuesday, March 28, 2017 in Newport Beach, California. It is the major international meeting of the owners of Trailways bus and coach transportation companies located throughout the U.S. and parts of Canada and Europe. If you seek to reach the key decisionmakers at these exclusive Trailways ground transportation companies, this is your prime

opportunity. Trailways companies account for more than $300 million in charter, ticket and tour sales annually. Bus suppliers, manufacturers and travel companies are invited to attend and to exhibit. Space is limited at the trade show so, please sign up today. To view the conference schedule, please visit www.teamtrailways.com (Annual Meeting).

W H O S H O U L D E X H I B I T ?Any provider of products and services to the bus and coach industry as well as travel industry businesses (suppliers, manufacturers and travel-related services) seeking charter group and tour bus business, such as:

• Automotive Parts & Supplies• Software Programs• Insurance Programs• Fuel & Lubricant Products• Office Equipment• Legal Services• Tire Sales & Leasing Programs• Uniforms & Laundry Services

• Vehicle Sales & Manufacturing• Human Resources• Safety & Training• Finance & Leasing• Travel & Leisure Companies/Venues• Destinations, Hotels, Recreation & Event Venues• Vehicle Lift Equipment

• GPS, Camera & Electronic Devices• Employee Background Services• Medical Services• Education & Driver Training Programs• Fire Suppression Products

I N D O O RE X H I B I T O R I N F O R M AT I O N

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INDOOR EXHIBITION – TUESDAY, MARCH 28, 2017 – 2:30 - 5:30 P.M.Indoor Tabletop Exhibition Fees – Price(s) per 6’ x 30” Draped Tabletop Exhibit Space

Tier I:$1,550

Outside WallElectrical & Table Pop-ups Allowed

Tier II:$1,250

Inside SpaceKey Aisles & Entrances

Near Various Food & Beverage StationsNo Electrical or Table

Pop-ups Allowed

Tier III:$1,000

Inside SpaceKey Aisles & EntrancesNo Electrical or Table

Pop-ups Allowed

PAYMENTS & RESERVATIONS MADE AFTER MARCH 8, 2017, WILL BE ASSESSED A LATE FEE OF $150.Note: Trailways Corporate reserves the right to (re)position any exhibitor table location to avoid conflict among industry competitors.

Providers of vehicles and equipment and, vehicle equipment such as buses, vans, trolleys, school buses, minicoaches, wash systems, vehicle lifts and other heavy/industrial equipment types are invited to exhibit.

All outdoor exhibition equipment must be in its staged position [Time/Date to be announced] .

Outdoor vehicle and equipment and, registration fees listed below include one full conference registration and two (2) pieces (maximum) of equipment such as full-size buses, minicoaches, shuttles, trolleys or school buses. Only one (1) piece of industrial equipment such as a wheelchair or vehicle lift or wash system may be exhibited.

• Recognition in all preconference literature published after commitment• Recognition in the official Trailways conference program• Recognition on signs displayed in the conference registration area• Recognition on signs displayed at each sponsored event

• Your company’s flyer or brochure placed in each attendee’s tote bag• Complimentary full registration commensurate with certain sponsorships (Ask for details.)• Official host of sponsored event: Welcome and self-Introduction before attendees

$10,000 to $14,999: Maximum of one (1) cosponsor$15,000 to $24,999: Maximum of two (2) cosponsors

$25,000 and above: Maximum of three (3) cosponsors

EVENT COSPONSOR FEES

O U T D O O RE X H I B I T O R I N F O R M AT I O N

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VEHICLE/BUS EXHIBITION (2 PIECES OF EQUIPMENT) – $2,500HEAVY/INDUSTRIAL EQUIPMENT (1 PIECE OF EQUIPMENT) – $1,500

Note: Trailways Corporate reserves the right to (re)position any exhibitor table location to avoid conflict among industry competitors.

OUTOOR EXHIBITIONMONDAY, MARCH 27, 2017 – 12:30 - 2:30 P.M.

S P O N S O R S H I P

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• Hotel Room Keys – $1,950• Pocket Conference Schedule for attendees – $2,500• Event Signage (Friday - Tuesday) – $2,500• Attendee Tote Bag – $2,500• Conference Photographer – $2,500• Daily Registration Refreshments (Saturday to Monday) – $3,000 w/snacks or $2,500 no snacks• Annual Golf Tournament Sponsorship (Sunday) – $4,000 • Annual Golf Tournament Refreshments (Sunday) – $1,200• Sunday Sightseeing Tour & Lunch (Sunday) – $2,000 – Mission San Juan Capistrano (Historic Landmark 1776)• Sunday Open House/Reception (4:30 - 7PM) – $2,000

• 6’ x 30” Draped Tabletop Exhibit, two chairs, wastebasket, and an exhibitor identification sign with booth number.• Admission for one (1) Representative to attend Annual Meeting sessions, daily meals, special events and receptions. Additional Exhibit Representatives may attend for extra fee of $350 each person. • One-minute introduction of your company and its service or product before all attendees.• Exhibitor listing in the Annual Meeting Program Book, the only program given to attendees. • Your listing will include: company name and contact information.• Listing as an Exhibitor in Trailways Annual Meeting marketing materials.• Recognition as an Equal Supporter of Sunday’s Hospitality Suite & Pizza Party (4:30 - 7PM).• Personal, Face-to-Face Time with attendees – over a three-day time frame.• Attendee Roster – Excel format provided five (5) business days prior to the start of the Annual Meeting.

• Chairman’s After Dinner Cordials & Desserts (Sunday) (9 - 11PM) – $4,500• Daily Meal Centerpieces (Monday & Tuesday) – $2,500• Opening Session Speaker (Monday) – $1,200• Morning Coffee Service (Monday) – $1,500• Monday AM Panel Session – $1,000• Afternoon Refreshment Break (Monday) – $1,950• Tuesday General Breakfast – $10,000• Morning Coffee Service (Tuesday) – $1,500• INFO-MOTION Sponsor (Monday) – $2,000• 81st Annual “SpecialAwards” Luncheon (Tuesday) – $10,000• Annual Gala Cocktail Hour (Tuesday) – $5,000• Driver-of-the-Year Award (Tuesday) – $ 3,500• Exhibition Center Tradeshow (Tuesday 2:30PM– $5,000

Sponsorship opportunities are available at the Annual Meeting for those exhibitors looking for additional exposure.

2017 SPONSORSHIP OPPORTUNITIES

ALL EXHIBITOR BENEFITS

Special Note: Sponsors of Premium Events such as Outdoor Meal Event with the Buses,Opening Reception, and the Awards Gala are provided additional benefits.

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SPONSORSHIP & EXHIBITION

APPLICATION

Company Name: _____________________________________________________________________________________________

On-site Key Exhibitor’s Name: _______________________________Title: ___________________Phone: ______________________

Full Company Address: ________________________________________________________________________________________

Phone: _______________________________________________ E-mail for Main Contact: _________________________________

Second Company Exhibitor Rep Name: ___________________________________________________________________________ Title: _____________________________________________________ Phone: ___________________________________________E-mail: ____________________________________________________

Third Company Exhibitor Rep Name:_____________________________________________________________________________Title: _____________________________________________________ Phone: ___________________________________________E-mail: ____________________________________________________

(Need more space for additional reps? Please attach page with individual name(s) and requested info.

Please check a all opportunities being contracted.

____ Indoor Exhibit Space: (See pricing grid on Page 2, Tabletop) Booth Cost: $ _______________ Table Space Requested: 1st Choice: __________ 2nd Choice: __________ (See floor plan on Page 9) Please do NOT position my tabletop booth within two table spaces of _____________________ or ______________________.

____ Outdoor Exhibit Space: (See pricing grid on Page 3) Outdoor Exhibit Cost: $ _______________ Please do NOT position outside space near: ______________________________________________________________________

____ Number of Outdoor Exhibit Items: (one or two) and Type: _____________________________________________ (Please enter all exhibitor information on the Payment Page.)

____ Conference Sponsorship (Please specify your sponsorship(s) from those outlined herein. If cosponsoring, rates must comply with cosponsorship fee scale. All sponsorship benefits are subject to availability and printing deadlines. Please enter all sponsorship information on the Payment Page. )

I realize that by signing this application, I must comply with the terms/costs stated in this registration above. I also agree to become an AffiliatedPartner or a Preferred Partner in good standing, if I am not already a Trailways Affiliated Partner company.

Signature of Exhibitor and/or Sponsor: ______________________________________ Date: ___/____/_______

The company name as listed below will be used for booth signage, directory, etc. On-site key exhibitor’s name is the person to whom all important conference materials will be sent. Please ensure that the information is accurate. Please advise our office immediately of any changes via e-mail: ditrails@trailways.com or fax: (703) 878-7314. Thank you.

SPONSORSHIP & EXHIBITION

REGISTRATION & PAYMENT FORM

Fax Registration: (703) 878-7314 • E-mail Registration: ditrails@trailways.com • Questions: (703) 362-8438 (Diane Walden)

Conference Registration & Cancellation Information• If registering more than two (2) Affiliated Partner-related attendees, please make an extra copy of the Trailways Affiliated Partner registration form.• Cancellations received on or before March 10, 2017, will be eligible for a full refund, minus a $100 administrative fee.• Cancellations received on or after March 11, 2017, will not be eligible for a refund.• ALL cancellations must be received in writing via fax: (703) 878-7314 and/or by e-mail: ditrails@trailways.com.

Meeting & Conference Hotel Registration Information: March 23 - 28, 2017The resort will confirm directly to registrants. To assure our special discount hotel rate, attendees must indicate that they are attending the Trailways Annual Motorcoach Operators Meeting. All attendees are responsible for making their own hotel reservations.

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Sponsorship of: ____________________________________________________________ Fee: $___________

*Will cosponsor event with: _______________________________________________

____ Exhibit Representative: (First representative included in exhibitor fee is complimentary.)

____ Indoor Exhibitor Space Fee: (See grid on Page 2) $____________

(Outdoor exhibitors receive one indoor exhibitor table included in outdoor vehicle space fee.) ____ Additional Exhibit Representative(s): $350 X ________ Exhibitor Additional Fee: $____________

____ Golf Tournament: $200 X Number of Players Golf Tournament Fee: $____________ Player’s Names: ____________ ____________ ____________ ____________ ____ Sunday Sightseeing Tour: $80 X ______ Persons (3/26/2017) Sightseeing Tour Fee: $____________ (Includes lunch) Total Due: All items on Application Page and above: $____________

____ Will attend the Annual Safety Awards Gala on Tuesday evening 3/28/2017 ____Y ____N If YES, # in party: ____________

Payment information – (Full payment must accompany this Registration Form.)

___ MasterCard®* ___ VISA®* ___ American Express®* Expiration Date: ___/____ Company Check #: ______

Credit Card Number: ______________________________________________________________

Name on Card: ____________________________________________________________

Signature: _________________________________________________________________ *All credit card payments will be assessed a $10 processing fee.

Exhibition Tier One: $1,550 Tables – 1 through 34Exhibition Tier Two: $1,250 Tables – 35 through 48Exhibition Tier Three: $1,000 Tables – 49 through 76Apply Late Fee of $200 to all registrations after March 10, 2017

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EXHIBITION SHOWCASEPLAZA ARBOR BALLROOM

Hyatt Regency Resort at Newport Beach, California

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4

3

2

1

6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

35 36 37 38 39

63 64 65 66 67

62 61 60 59 58

34 33 32 31 30

40 41 42 43 44

68 69 70 71 72

57 56 55 54 53

29 28 27 26 25

45 46 47 48

73 74 75 76

52 51 50 49

24 23 22 21

FOO

D A

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BEVERA

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BALLROOMENTRANCE

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MEETING &CONFERENCE

SCHEDULE

DAY 1: FRIDAY, MARCH 24, 20175:00PM – 8:00PM Registration Desk Open • Welcome Board Arrivals – Hyatt Hotel Concierge Offers Pre- & Post- Activity Packages

DAY 2: SATURDAY, MARCH 25, 20178:00AM – 12:00PM Registration Desk Open8:30AM – 12:00PM • Executive Committee Breakfast Meeting (closed)12:00PM – 9:00PM • Board of Directors Meetings/Dinner (closed) • Welcome Early Arrivals Hyatt Hotel Concierge Offers Pre- & Post- Activity Packages

DAY 3: SUNDAY, MARCH 26, 20178:00AM – 5:00PM Registration Desk Open8:00AM – 3:00PM • Bus Departs 8:00AM – Lobby Door (ALL) • Golf Outing Shotgun Start/Best Ball – Oak Creek Club, Irvine (FEE to Oak Creek)10:00AM – 3:00PM • Sunday Sightseeing Tour & Lunch – Mission San Juan Capistrano, a national historic landmark (1776) / (FEE) (ALL)12:00PM – 3:00PM • Outdoor Exhibit Vehicle Setup #1 – Parking Lot4:30PM – 7:00PM • Open House/Reception (ALL)7:00PM – 9:00PM • Dinner on Own (ALL)9:00PM – 11:00PM • Chairman’s Cordials & Dessert Reception (ALL)

DAY 4: MONDAY, MARCH 27, 20178:00AM – 5:00PM Registration Desk Open7:30AM – 10:00AM • Outdoor Exhibit Vehicle Final Setup – Parking Lot8:00AM – 8:45AM • Opening Breakfast & Welcome (ALL)8:45AM – 9:10AM • All Exhibitors One-Minute Intros (ALL)9:10AM – 9:45AM • General Session I – Speaker or Panel (ALL)9:45AM – 10:15AM • General Session II – Speaker or Panel (ALL)10:15AM – 10:45AM • General Session III – Speaker or Panel (ALL)10:45AM – 11:00AM • Coffee Break (ALL)11:00AM – 12:15PM • Preferred Partners Part I (Services & Products with Trailways Owner-Operator Members)

DAY 4: (continued)12:30PM – 2:15PM • Outdoor Luncheon with Equipment: California Farmers Market — Ballroom – Parking Lot (ALL)2:30PM – 3:45PM • Preferred Partners Part II (Manufacturers with Trailways Owner-Operator Members)4:00PM – 5:30PM • Info-Motion (Concurrent One-on-One Exhibitors & Trailways Operator Members) – Plaza Ballroom (ALL – Mandatory)7:00PM – 9:00PM • Opening Reception: “California Dreamin’” – Beachwear, prizes, dancing – Terrace Room & Promenade (indoor/outdoor) (ALL)9:00PM – 11:00PM • Indoor Tabletop Exhibitors Set Up – Plaza Ballroom

DAY 5: TUESDAY, MARCH 28, 2017 (WEAR RED DAY)8:00AM – 12:00PM Registration Desk Open6:00AM – 12:00PM • Indoor Tabletop Exhibitors Set Up – Plaza Ballroom8:30AM – 10:00AM • Trailways Members Annual Business Breakfast Meeting/ Roll Call/Photo (ALL)10:05AM – 10:25AM • Break – Library (ALL)10:30AM – 11:25AM • Trailways Member-Only Regional Meetings11:30AM – 12:15PM • Stockholder Topical Breakouts (Members Only)11:30AM – 12:15PM • Affiliated Partners Annual Committee Meeting (Affiliated Partners)1:00PM – 2:30PM • 81st Annual “Special Awards” Luncheon (ALL)2:30PM – 5:00PM • Indoor Tabletop Exhibitor Center Trade Show – Plaza Ballroom (ALL)6:00PM – 7:30PM • Gala Cocktail Reception (ALL)7:30PM – 9:00PM • 81st Annual Closing Dinner Gala – Safety & Driver of the Year Awards – Plaza Ballroom (ALL)9:00PM – 10:00PM • Afterglow & Desserts – Plaza Ballroom (ALL)

DAY 6: WEDNESDAY, MARCH 29, 20178:00am – 12:00PM (closed) • Trailways Business Council (by advance arrangements) – For information, please contact Jonathan Berzas at jonathan@fullingtontours.com.

ABC CompaniesAdvantage Funding Commercial Capital Corp.Alliance Auto GasAlliance Bus Group / CAIOAlliance Safety CouncilAmaya-Astron SeatingAMBEST Davis Travel CentersAmerican Bus AssociationAmerican Motor Products, Inc.AngelTrax Mobile Video SurveillanceAwash Systems Corp.Bergen Auto Upholstery Co., Inc.BetterezBranson’s IMAX Entertainment ComplexBridgestone Americas Tire Operations, LLCBudget Truck and Auto Body, Inc.Bus & Coach AmericabusHive™ Transportation SoftwareCareerCo™Century McMynn LeasingCH Bus Sales / TemsaCindy Thomas EntertainmentCircle WisconsinCPACEX Corp.D&W Diesel, Inc.De Leo TextilesDetroit Diesel CorporationDia Solutions, Inc.Distinctive Systems, Inc.Doran Manufacturing, LLCElreg Distributors, Ltd.FleetmaticsFortress Systems InternationalGoMotorcoach

Great Day! Tours InfoTree

Irizar INA Bus Sales, LLCLa France Industries

Lancer Insurance CompanyMotor Coach Industries

National Interstate InsuranceMotorcoach Movies

Pillar Hotels & ResortsPrevost

Protective Insurance CompanyRadio Engineering Industries

Resorts Casino HotelSafety Vision

Sardo Bus & UpholsterySatellite Industries DBA Worldwide Monochem

Saucon TechnologiesShriver-Capacity Insurance Agency, LLC

Sight & Sound TheatreStertil-Koni USA

TCF Equipment FinanceTeam Coach Imaging

The Tenney GroupTIB-Transportation Insurance Brokers

Trans Lease, Inc.Transcor Data Services, LLC

Transit Sales InternationalTranslite Enterprises, Inc.

TRP® Bus PartsTurbo Images

Vernon and Maz, Inc.Visit Clarksville

Wells Fargo Equipment Finance, Inc.

2016 Attendees: Trailways Sponsors & Affiliated PartnersThank you! Your Support Helps to Make Trailways a Success.

Call (703) 362-8438 to Sponsor!

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