Budget Committee Meeting

North Colonie Central SchoolsMarch 8, 2012Shaker High School Media Center

Agenda Equipment (Schedule C)

An overview of budget materials Long term plans

Technology School Bus Replacement Maintenance Vehicles and Equipment

Maintenance Projects (Schedule D) An overview of proposed maintenance projects for

the upcoming school year

Interfund Transfers (Schedule E) An overview of proposed construction projects

The Twin Pillars

We continue to rest our success on the twin pillars: Outstanding Student Achievement Tradition of Fiscal Prudence

Technology

IT Equipment – 5 year comparison

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

Instructional Network Admin Nonpublic

2008-09

2009-10

2010-112011-12

2012-13

Equipment for Information Technology for 2012-13

Instructional Technology for classrooms, computer labs and libraries

$200,000

Network Infrastructure $100,000

Administrative Equipment $25,000

Non-Public Schools $13,000

Total for 2012-13 $338,000

What does $200,000 purchase in Instructional Technology?

First priority will be classroom computers, and replacements for library and computer lab computers as feasible.

Second priority will be to replace aging or failing workstations in all instructional areas

Infrastructure, Design and Support Second half of two-year

redesign and replacement of server structure

4-year replacement cycle for network switch/routers

Update/upgrade of wireless access system

Replacement cycle for battery-based power backup systems (UPS)

Total proposed cost is $100,000

Equipment for Information Technology for 2012-13

Administrative Equipment 4-year Replacement

cycle for all office and clerical support

Specialized printer and scanner needs

Estimated cost: $25,000

Non-Public School Equipment Mandated by SED Driven by student

enrollment Allows non-public

schools to benefit from our purchasing policies and discounts

Estimated cost: $13,000

School Bus Replacement

Transportation Department Facts

76 school vehicles in fleet 849,000 miles traveled in 2010-11 Approximately 5,800 students assigned to

ride buses every day 54 Morning and Afternoon bus routes every

day 1 Afternoon-only bus routes every day Transport 507 students to 39 non-public

schools

Transportation Department Facts

DOT pass rating has been above 95% for 9 of the last 10 years (97.4% in 2010-11)

Buses are serviced every 40 calendar days, or 2,000 miles – whichever comes first

Most buses require significant body work after 8 years

Bus Replacement Schedule

Purchased 7 buses in 2011-12

For 2012-13, propose purchasing 7 buses at a cost of $776,000 (See handout)

Body Rot

Body Rot!!!

Maintenance Projects

Maintenance Projects – 5 year comparison

$300,000

$251,300

$210,000

$110,000

$178,100

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

2008-09 2009-10 2010-11 2011-12 2012-13

Budgeted Amount

Maintenance Department Facts

12 District Locations with over one million square feet of occupied space and roof area 14 Additional buildings/storage structures 13 security systems with 22 DVR’s and over 200 cameras 38 Heating System Boilers Over 100 Air Handling, Roof Top, Energy Recovery Units Over 150 rooftop exhaust fans Over 175 heating and domestic water pumps Over 2,500 windows and associated door hardware Over 3,000 doors, locksets and associated door hardware Over 4,000 plumbing fixtures Over 20,000 electrical fixtures and components

Maintenance Department Facts

284 acres of property 8 Playgrounds 21 Interscholastic practice/playing fields

5 Premier Interscholastic fields 20 parking lots

Over 3 miles of roadway and walkway maintained

Work Orders On average between 3,000 and 4,000 per year

Maintenance

Proposed Maintenance Projects for 2012-2013 school year total $178,100

This is an increase over 2011-12 budget ($110,000), but less than 2010-11 budget ($210,000) The increase this year is primarily due to

needed sectional boiler preventive maintenance at four buildings (Blue Creek, Forts Ferry, Loudonville, Shaker High School)

Regasketing of sectional boilers at BC, FF, LO and SHS

LO Stairwell to Playground

FF Auditorium Doors

LCD Projector Mounts at SHS, JHS, Elem.

Maintenance Budget Projects

Transfer to Capital Fund Projects – 5 year comparison

$0$200,000$400,000$600,000$800,000

$1,000,000$1,200,000$1,400,000$1,600,000

2008-09 2009-10 2010-11 2011-12 2012-13

Budgeted Amount

Transfer to Capital Fund Projects Blue Creek Elementary

Replace composite panels on the exterior of the 1991 addition breezeway area Estimated Cost: $50,000

Remove existing gymnasium folding door and replace with pull curtain Estimated Cost: $15,000

Boght Hills Elementary Remove ’91 Addition boilers; Re-pipe to newer existing

boilers; replace circulating pumps Estimated Cost: $35,000

Transfer to Capital Fund Projects

Forts Ferry Elementary Remove existing gymnasium folding door and

replace with pull curtain Estimated Cost: $15,000

Loudonville Elementary Replace original unit ventilators and energy

management controls; includes asbestos abatement Estimated Cost: $250,000

Transfer to Capital Fund Projects

Shaker Junior High School Replace original unit ventilators and energy

management controls; includes asbestos abatement Estimated Cost: $765,000

Replace main stage and TV studio curtains with permanently fire rated curtain Estimated Cost: $20,000

Replace auditorium Air Handling Unit (AHU) Estimated Cost: $150,000

Transfer to Capital Fund Projects

Shaker High School Replace M-Wing transformer, 4wire, 480V to 208/120V

secondary Estimated Cost: $75,000

Provide Air-conditioning for LaFollette and Taft IT /data closets; tie units into back-up generator Estimated Cost: $60,000

Replace last set of Variable Frequency Drives (VFD’s) on main boilers pumps Estimated Cost: $10,000

SHS Transformer to be replaced

BC ‘91 Addition Exterior panel replacement SHS Boiler Room Boiler Pump

Variable Frequency Drives replacement

SJHS Stage Curtains replacement and permanent fire rating SJHS Univent replacement

Transfer to Capital Fund Projects

EXCEL Aid Funding

Total EXCEL Aid Available:

$1,870,204

2008$7.0 Million EXCEL Bond

Issue

$1,106,656

2010-11 & 2011-12 Latham Ridge

Transfer to Capital

$314,110

2012-13 Loudonville, SHS, SJHS Transfer

to Capital

$449,438

See handout

Upcoming Meeting Schedule

March 12 New Programs & Initiatives, Summer Curriculum, Debt Service, Enrollment

March 15 Fund Balance, Revenue (including updated Tax Levy Cap), Contingency Budget, Further Discussion

March 19 Staffing Changes

March 22 * Central Office Cafetorium Staffing Changes (If Necessary)

March 29 Voting by Board of Education

* All meetings will begin at 7:00 p.m. in the SHS Media Center unless otherwise noted.

How to stay informed

Budget & Finance page on district website contains many resources Past presentations and videos from

earlier this year Detailed information on tax levy cap Relevant budget news articles from

around the area Timeline of events for the remainder of

budget season

How to stay informed

Follow along online – participate in the budget process from home via the live-stream feed

Frequent Superintendent budget videos on Facebook during budget season

Full budget meeting recaps available on district website