BT04 v1 - Ovocom

1 BT-04 – v1.00

BT-04-01 Ver 1.00

3

Purchase: Specific purchase

protocols – Module 01

2 BT-04 – v1.00

DOCUMENT HISTORY

Revision and approval date

Reason for revision Revision scope Ultimate date for application

0.7

26/09/2014

Introduction of a new purchase protocol

named “(former) foodstuffs and by-

products for reprocessing “

Module 3

01/10/2014 Module 2 : change of denomination of

Canary grass seeds and of the group

« Various seeds » (only for the Dutch and

English versions)

Module 2, point 1

and table 2

0.7b

29/09/2014

Introduction of a new purchase protocol

named “(former) foodstuffs and by-

products for reprocessing “

Module 3 01/10/2014

0.8

21/10/2016

New lay-out Entire document

21/10/2016 Modification of the designation (logo and

standard) Entire document

0.9

03/07/2018

Module 1: modifications in purchase

conditions

scope

Module 1, point 1

01/10/2018

Module 1: modification monitoring Module 1, point 4

Module 1: addition communication to

customer Module 1, point 5

Module 1: adaptation minimum

parameters to be analyzed Module 1, table 1

Module 2: details on the content of the

request for the introduction of a new feed

material

Module 2, point 1

Module 2: addition of 3 new feed materials Module 2, point 1

and table 2

Module 2: adaptation of the check for

sorting issues Module 2, point 1

Module 2: warning about the presence of

natural alkaloids in horse feed Module 2, point 1

Module 2: clarification on the

communication of information to OVOCOM

and the certification bodies

Module 2, points 3

and 5

Module 2: addition of point of attention

'Salmonella' for sesame seeds Module 2, tableau 2

Module 3: modification scopes: witness

audits instead of audits by certification

bodies, conditions scope by trader

Module 3, point 1.2

0.10

25/09/2019

Addition of a new module on hay and

straw transport Module 4 16/09/2019

1.00

27/08/2020

Splitting the BT-04 document into BT-04-

xx modules Module 1 27/08/2020

© asbl OVOCOM vzw

3 BT-04 – v1.00

Revision and approval date

Reason for revision Revision scope Ultimate date for application

Addition of new protocol under Module 1:

processed feed materials Module 1 1/1/2021

Relocation of existing specific protocols to

general protocols Module 1 1/1/2021

4 BT-04 – v1.00

Table of contents

1. APPLICATION SCOPE ................................................................................................................................. 5

2. TARGET GROUP FOR THE APPLICATION OF THIS SPECIFIC PURCHASE PROTOCOL ..................................... 6

3. OVOCOM REGISTRATION.......................................................................................................................... 6

4. MONITORING ........................................................................................................................................... 6

4.1. SAMPLING .................................................................................................................................................. 7

4.1.1. By water .......................................................................................................................................... 7

4.1.2. By road or by rail ............................................................................................................................. 8

4.2. ANALYSIS .................................................................................................................................................... 8

4.3. EXAMPLE .................................................................................................................................................... 8

5. NOTIFICATION OF ANALYSIS RESULTS....................................................................................................... 8

5.1. TO OVOCOM ............................................................................................................................................ 8

5.2. TO CUSTOMERS ........................................................................................................................................... 9

TABLE 1 – PART A: MINIMUM ANALYSES TO BE PERFORMED (ONLY APPLICABLE FOR PROTOCOLS: N°01-01,

N°01-02, N°01-04 AND N°.01-05) .................................................................................................................... 10

TABLE 1 – PART B: MINIMUM MONITORING PARAMETERS (ONLY APPLICABLE FOR PROTOCOL N°.01-03) .... 15

5 BT-04 – v1.00

BT-04: Purchase: Specific purchase protocols – Module

01

1. Application scope

The specific purchase protocol of this module, shall apply to the following feed materials:

Protocol-

N° Feed Material Origin

Minimal

monitoring

01-01

Cereals, (oleaginous) seeds and legumes

(unprocessed feed materials (= as such) from

categories 1,2,3 and 51 from the list of feed materials as mentioned in section C of the

European catalogue of feed materials)

Alle landen met

uitzondering van Duitsland,

Oostenrijk, België, Canada,

Denemarken,

Frankrijk, Verenigd Koninkrijk,

Griekenland, Ierland,

Luxemburg en

Nederland.

Table 1 – Part A

01-02 Intervention cereals All EU countries Table 1 – Part A

01-03

Processed feed materials of plant and animal

origin specifically belonging to the groups

described

Produced in all countries except

Germany, Austria, Belgium, United

Kingdom, Luxembourg and

the Netherlands*.

And

If applicable,

trader (between producer and FCA

company)

established outside Germany, Austria,

Belgium, United Kingdom,

Luxembourg and

the Netherlands*.

*possible expansion in 2021 with Poland, France, Italy and Spain

Table 1 – Part B

01-04 «Herbs and spices» specifically listed here below:

- Feed materials (unprocessed state) of category 7 (exclusively listed under codes 2 7.3.1

(barks), 7.4.1 (Blossom dried), 7.7.1 (leaves, dried), 7.9.1 (licorice root) and 7.10.1 (Mint) in

All countries with the exception of:

Germany, Belgium,

The Netherlands,

United Kingdom

Table 1 – Part A

1 Fruit (e.g. nuts) do not fall within the scope of this protocol. Any company wishing an extension of this module, must contact OVOCOM. 2 The plant species must be added to the denomination of codes 7.3.1, 7.4.1 and 7.7.1.

6 BT-04 – v1.00

Protocol-

N° Feed Material Origin

Minimal

monitoring

the list of feed materials in Part C of the European Catalogue of feed materials)

Roots, rhizomes (rootstocks), tubers or unprocessed seeds of a given plant species not

included in category 4 or 7 of Part C in the European Catalogue of feed materials. Feed

materials (root or seed) should be mentioned in

the list, published on the website

www.feedmaterialsregister.eu

01-05

Sorting residues3 (Originating from the sorting of feed material, already the subject of a specific

purchase protocol

All countries with the exception of

Germany, Austria,

Belgium, Canada, Denmark, France,

United Kingdom, Greece, Ireland,

Luxemburg and

the Netherlands

Table 1 – Part A

2. Target group for the application of this specific purchase protocol

FCA certified companies, purchasing feed materials from a supplier from one of the above indicated

origins, must apply such protocol.

These feed materials can be transported by waterway (sea vessel, lighter or coaster), by rail or by road.

3. OVOCOM Registration

The company, applying this purchase protocol must notify OVOCOM and the certification body

beforehand. To this end, it is sufficient to send an email to [email protected] and to the certification

body, mentioning the feed material and its origin.

4. Monitoring

Any delivery of the above mentioned feed materials, must be sampled. The frequency of analysis is

different depending on the transport means (see below).

If one can demonstrate that multiple deliveries (or shipments) are part of the same batch, it is

sufficient to analyze the batch upon the first delivery, provided it can be proven in writing that the

sampling and the analysis are representative for this batch.

Comment: (only for compound feed producers who apply BT-04, module 2)

When the protocol for “Cereals, (oleaginous) seeds and legumes” or “sorting residues” is applied

for a feed material which is already the object of a module BT-04-No.02 Protocol, the frequency

for the analysis will be as follows:

3 The term « sorting residues », used in this document, should be considered as a by-product resulting from the application of the following processes « husking (peeling, dehulling », « sifting /screening» or« cleaning» as laid down in part B of the European Catalogue of feed materials provided the by-product in question shall receive a ‘Feed’ destination.

http://www.feedmaterialsregister.eu/

mailto:[email protected]

7 BT-04 – v1.00

- The placing on the market (trade) intended for third parties: analysis of each batch placed on the market for all parameters listed in protocol Module BT-04-No.01

- Use within the Company itself:

o Analysis per batch of feed materials for all, in the protocol, listed parameters, and

o Analysis for all parameters listed in the protocol as regards the sorting residues originating from one and the same feed material;

These analyses must be performed, before the placing on the market, or before use within the

Company itself.

Time limit for the protocol on processed feed materials (no. 01-03).

This protocol applies without time limit with analysis of each batch on (minimum) the list of

parameters (see Table 1 - Part B).

Deviation from the application of the list of parameters (included in Table 1 - Part B)

If necessary, the FCA company can apply monitoring based on the HACCP evaluation and deviate

from the sampling and analysis conditions of table 1b, under strict application of the following

conditions:

- The supply chain, from the producer to the FCA company applying this module, must be

clearly identified and separated from any other equivalent product (if applicable, e.g. also

in warehouses and port terminals);

- The non-certified supplier (immediately upstream from the FCA company applying this

module) must obtain an FCA or equivalent certification (see document BT-02) within the

maximum period of 18 months. He must have signed a contract with a certification body

before the delivery date of the product/lot covered by this protocol. A copy of this

contract must be communicated to the FCA company applying this module before the

first delivery.

In case the certification of the supplier is not obtained within 18 months, the protocol

applies without (new) possible exemption (lot-by-lot and application of Table 1 - Part B).

No extension of this 18-month period can be accepted.

4.1. Sampling

A representative sample, per loading space, should be taken.

In case of transport by ship or train: sampling is done by an independent superintendent organization

accredited according ISO 17020 (EN 45004) type A accredited body and/or by a body accredited for

ISO 9001 in combination with a GAFTA agreement, with an appropriate scope in the agribulk control.

In case of transport by road: the sampling is carried out by the certified company applying this protocol.

One sample is taken per truck.

4.1.1. By water

A sample may be taken upon leaving the port of origin, or upon arrival at the seaport.

For vessels, sampling is performed in accordance with the principles of the ‘GAFTA sampling rules No

1244’:

- Per loading space and par 500 ton, a minimum of 20 subsamples of maximum 1 kg are taken at random, by using material that is adapted to the volume to be monitored (e.g. sample drill);

4 Most recent version

8 BT-04 – v1.00

- Gathering and mixing of all subsamples into 1 overall sample, per loading space;

- From the mixed overall sample, at least 2 final samples are taken and sealed.

4.1.2. By road or by rail

For transport by trucks or by train wagons, one can opt for:

- Taking a representative sample per loading space or container;

- Taking a representative sample before the loading of trucks or containers.

4.2. Analysis

The analyses of the parameters indicated in table 1 (part A or B) must be performed, mandatorily, for

each relevant feed material. For road transport, every 20th sample has to be analyzed.

The parameters, listed in this purchase protocol, are the minimum parameters to be analyzed. The other

parameters can be analyzed in function of the individual HACCP-analysis (origin, supplier, respect of a

specific norm, etc.).

If the company identifies additional CCPs and / or PAs for the concerned feed materials (for example,

on the basis of specific origins or the potential presence of non-authorized GMOs), these should also be

analyzed at the same frequency.

The analysis shall be performed by an EN 17025 accredited laboratory (cf. ‘BT-11: Sampling and

Analysis’).

4.3. Example

An FCA company wishes to purchase 500 tons of sunflower seed from a Romanian merchant. Sampling

can be done in two ways:

1) In Romania, the 1000 tonnes are originally stored in one silo and are defined as 1 batch. After

a representative sampling (see point 4.1), the batch is analyzed. The company awaits the result.

If all results are compliant, the batch can be loaded into trucks and then be transported to the

FCA company. In the context of traceability, one sample is taken for each truck upon receipt.

2) The 1000 tonnes (1 batch in one silo) are not analyzed at the original location (Romania).

Rather, they are immediately transported by truck to the FCA company. Upon arriving at the

FCA company, a representative sample is taken from each truck. A overall sample is then

analyzed (max. 20 trucks). The 1000 tonnes are being transported by 35 trucks. The overall

sample of the first 20 transports is subject to analyses (see point 4.2), the overall sample of the

next 15 transports is then being subject to another series of analyses.

5. Notification of analysis results

5.1. To OVOCOM

OVOCOM shall be notified of all deliveries falling under this protocol, along with the analysis results.

If a batch is supplied to multiple companies, it is sufficient for 1 company to communicate the analysis

results. In this case, all companies having received their supplies on the basis of this protocol, must

be indicated. There is no obligation to block the feed materials pending the analysis results.

9 BT-04 – v1.00

5.2. To customers

A company who applies this protocol must on request inform his customer of the results of the

parameters on the delivered batch. Should several certificates of analysis relate to a certain batch

(compound batch), all these certificates must be delivered to the customer.

10 BT04_v1.00

Table 1 – Part A: Minimum analyses to be performed (only applicable for protocols: n°01-01, n°01-02, n°01-04 and n°.01-05)

Parameter5 Linseed Linseed Linseed Sunflower

seed, extracted

Soya cake

Cereals (including

intervention

cereals)

(oleaginous)

Seeds and

legumes6

Sorting residues derived from

sorting7

Herbes and

spices8

Origin Rusland Oekraïne Kazachstan Oekraïne India

All countries apart from the

exceptions9


exceptions10

All countries except in the

case of

exceptions11

Entering into effect 10/10/2006 10/10/2006 07/10/2009 08/05/2009 03/07/2008 19/03/2012 19/03/2012 10/06/2014

Abolition

Not applicable

Not applicable

Not applicable

Not applicable Not

applicable

Not applicable Not applicable Not applicable

Status Active Active Active Active Active Active Active Active

Pesticide residues (Cl-, P- N-)

X X X X X X X

X

Heavy metals:

- Arsenic X X X X X X X X

5 A product purchased according to Module BT-04-No.01, must comply with the standards laid down in the European Regulation and in the FCA Standard (Document BT-01 : additional norms for animal feed and “by-products for reprocessing” 6 You need to understand here ,that unprocessed products (= state) of category 1,2,3 and 5 of feed materials are listed, as mentioned in part C of the European Catalogue of feed materials. It should not relate to products purchased directly from a primary producer (cf. BT-02 - 6.1). This general protocol can only be applied if other specific protocols such as developed in Module 01 are not applicable (e.g. linseed/Russia) 7 Exclusively originating from sorting a feed material, already the object of a specific purchase protocol (see: BT-04 module nr. 2 applied by a compound feed producer). 8A complete list of feed materials that may be the subject of such protocol, is mentioned in point 1 of the module. The botanical purity and absence of foreign bodies must be guaranteed systematically (either by certificate, or through control by the company). 9 The following origin cannot be part of a purchase protocol ‘BT-04-01 - Module 01-01 cereals, Oleaginous seeds and proteins’ Germany, Austria, Belgium, Canada, Denmark, France, United Kingdom, Greece, Ireland, Luxembourg, Netherlands 10 The following origin cannot be part of a purchase protocol BT-04-01 - Module 01-05 cereals, Oleaginous seeds and proteins’ Germany, Austria, Belgium, Canada, Denmark, France, United Kingdom, Greece, Ireland, Luxembourg , Netherlands 11 The following origins must not be the subject of a purchase protocol «BT-04-01 – Module 01-04 – Herbs and spices»:Germany, Belgium, United Kingdom and the Netherlands.

11 BT04_v1.00


seed, extracted

Soya cake

Cereals (including

intervention

cereals)

(oleaginous)

Seeds and

legumes6


sorting7

Herbes and

spices8



exceptions9


exceptions10


case of

exceptions11

- Lead X X X X X X X X

- Fluorine X X X X X - X X

- Mercury X X X X X X X X

- Cadmium X X X X X X X X

Dioxins X X X X X X13 X X12

Sum of dioxins and dioxin-like PCB’s

X X X X X X13 X

X12

Non dioxin-like PCB’s

X X X X x X13 X

X12

PAH’s X X X X X X13 X X12

Mycotoxins :

- Aflatoxin B1 - - - X X X14 X15 X16

12 The analysis of dioxins, of the sum of dioxins and dioxin-like PCBs, of non dioxin-like PCBs and HAP is required for each dried feed material or feed material which may have been the subject of drying. This analysis is not required for HAP and non dioxin-like PCBs if there is a written statement by the company responsible for drying, stating gas was used for fuel and stating indirect drying was used. In this case, the 100% monitoring can be reduced according to the HACCP study and the FCA Standard. The batch concerned shall however be kept separate from other batches, unless these have been analyzed and approved. 13 If the FCA purchaser has a written statement from the company responsible for the artificial drying, which proves that gas or indirect drying was used, the 100% monitoring can be reduced according to the HACCP study and in line with the FCA Standard. The entire batch must be kept separate from other batches, unless these have been tested and approved. 14 At least applicable for the following feed materials: corn 15 Only applicable for sorting residues originating from following feed materials : maize, rice, sunflower 16 Only applicable for feed materials consisting of roots, rhizomes or bulbs.

12 BT04_v1.00


seed, extracted

Soya cake

Cereals (including

intervention

cereals)

(oleaginous)

Seeds and

legumes6


sorting7

Herbes and

spices8



exceptions9


exceptions10


case of

exceptions11

- Deoxynivalenol (DON)

- - - X X X17 X18

-

- Zearalenon (ZEA)

- - - X X X19 X20

-

- Fumonisin

(FUM) - - - X X

- X18 -

- Ochratoxin A (OTA)

- - X X X17 X18

X16

- T-2 & HT-2 - - - - - - X18 -

Ergot of rye - - - - - X21 X22 -

Gossypol - - - - - - X23 -

17 At least applicable to all cereals 18 Only applicable to the sorting residues originating from all seeds (including cereals), with the exception of oleaginous seeds and legumes. 19 At least applicable for all cereals and soya beans 20 Applicable to all sorting residues originating from grains (including cereals and oleaginous seeds) except legumes. 21 Only applicable for the following cereals: wheat, rye, triticale 22 Only applicable for sorting residues originating from the sorting of following cereals: Wheat, rye, triticale 23 Only applicable for residues derived from the sorting of cotton seed

13 BT04_v1.00


seed, extracted

Soya cake

Cereals (including

intervention

cereals)

(oleaginous)

Seeds and

legumes6


sorting7

Herbes and

spices8



exceptions9


exceptions10


case of

exceptions11

Hydrocyanic acid X X X - - X24 X25 -

Salmonella X X X X X X X X

Moulds - - - X - - X X

Botanical impurities, as included in the Ministerial Decree of Section VI of annex I (of directive 2002/32/CE) (and amendments)

X X X - - - X X

Genetically modified organisms

X X X - X - X26 -

Radioactivity X X X X - - - X27

Melamine - - - - X - - -

24 Only applicable for linseed 25 Only applicable for sorting residues originating from the sorting of following cereals: Wheat, rye, triticale 26 Only applicable for sorting residues originating from the sorting of following kinds: wheat, canola, pumpkin, rape seed, cotton, linseed, maize, rice, soy, sunflower and other seeds which may have derived from GMO’s, or might contain them (cf. GM Crop database). 27 Only for origins where there is knowledge of an increased level of radioactivity as a result of specific events (accidents in plants e.g.) or where feed has undergone a radiation treatment

14 BT04_v1.00


seed, extracted

Soya cake

Cereals (including

intervention

cereals)

(oleaginous)

Seeds and

legumes6


sorting7

Herbes and

spices8



exceptions9


exceptions10


case of

exceptions11

Hydrocarbons (C10-C40)

- - - X - - -

-

15 BT04_v1.00

Table 1 – Part B: Minimum monitoring parameters (only applicable for protocol n°.01-03)

Group (*) (**)

Parameter

Ce

rea

l g

rain

s a

nd

(b

y-

)pro

du

cts

(by-)

pro

du

cts

fro

m

ma

ize

sta

rch

an

d w

he

at

sta

rtch

pro

du

cti

on

(by-)

pro

du

cts

fro

m

po

tato

sta

rch

pro

du

cti

on

(by-)

pro

du

cts

of

oil

se

ed

s,

oil

fru

its,

oil

su

pp

lyin

g p

lan

ts

(by)p

rod

ucts

fro

m s

ug

ar

pro

du

cti

on

(by)p

rod

ucts

fro

m b

ee

r

pro

du

cti

on

(by)p

rod

ucts

fro

m

ma

ltin

g

Bre

we

rs’ g

rain

s

(by)P

rod

ucts

fro

m m

ilk

pro

du

cti

on

Gly

ce

rin

e a

s (

by)p

rod

uct

fro

m s

ee

d o

il p

rod

ucti

on

(by)

pro

du

cts

fro

m

leg

um

es

Dri

ed

gra

ss m

ea

l

(by)p

rod

ucts

fro

m f

ruit

pro

ce

ssin

g

Fe

ed

fa

ts a

nd

oil

s

(in

clu

din

g a

nim

al

fats

)

Fis

h,

ma

rin

e a

nim

als

an

d

(by)p

rod

ucts

An

ima

l

ve

ge

tab

le a

nd

an

ima

l

An

ima

l

Pesticide residues X X X X X X X X - X X X X X X

Aflatoxine B1 Xb Xb - X - - - - - - - - Xi - -

DON X X - - - - X X - - - - - - -

ZEA X X - X X - X X - - - - - - -

Fumonisin xb xb - - - - - - - - - - -

OTA X X - - - - X X - - - - - - -

T2/HT2 xa - - - - - - - - - - - - - -

Heavy metals (As, Pb, Hg, Cd)

X X X X X X X X X X X X X - X

Dioxins & DL PCB’s X X X X X Xd X X Xh X Xd X X X X

Non-dioxin-like PCB's X X X X X Xd X X Xh X Xd X X X X

HAPs (HAP4) - - Xd - Xd - - - - X Xd X X Xj X

Salmonella X X Xf X X X X X X - X X - - x

Hydrocyanic acid - - - Xc - - - - - - - - Xi - -

Antibiotica - - - - - Xg - - - - - - - - Xl

16 BT04_v1.00

Group (*) (**)

Parameter

Ce

rea

l g

rain

s a

nd

(b

y-

)pro

du

cts

(by-)

pro

du

cts

fro

m

ma

ize

sta

rch

an

d w

he

at

sta

rtch

pro

du

cti

on

(by-)

pro

du

cts

fro

m

po

tato

sta

rch

pro

du

cti

on

(by-)

pro

du

cts

of

oil

se

ed

s,

oil

fru

its,

oil

su

pp

lyin

g p

lan

ts

(by)p

rod

ucts

fro

m s

ug

ar

pro

du

cti

on

(by)p

rod

ucts

fro

m b

ee

r

pro

du

cti

on

(by)p

rod

ucts

fro

m

ma

ltin

g

Bre

we

rs’ g

rain

s

(by)P

rod

ucts

fro

m m

ilk

pro

du

cti

on

Gly

ce

rin

e a

s (

by)p

rod

uct

fro

m s

ee

d o

il p

rod

ucti

on

(by)

pro

du

cts

fro

m

leg

um

es

Dri

ed

gra

ss m

ea

l

(by)p

rod

ucts

fro

m f

ruit

pro

ce

ssin

g

Fe

ed

fa

ts a

nd

oil

s

(in

clu

din

g a

nim

al

fats

)

Fis

h,

ma

rin

e a

nim

als

an

d

(by)p

rod

ucts

An

ima

l

ve

ge

tab

le a

nd

an

ima

l

An

ima

l

Nickel (Ni) - - - - - - - - - - - - - Xk -

Methanol - - - - - - - - - X - - - - -

Insoluble impurities - - - - - - - - - - - - - Xm -

Clostridium - - Xe - - - - - - - - - - - - (*) Excluding unprocessed cereals, oilseeds and legumes: see protocol unprocessed cereals... (Tabel 1 – Deel A)

(**) Examples of the different groups: https://ovocom.be/Download.ashx?ID=1386452

a only for oat and oat products

b only for maize and maize products

c for linseed

d if dried

e if delivered directly to farmer

f for protein products

g for yeast if production process is unknown

h for products containing fat

https://ovocom.be/Download.ashx?ID=1386452

17 BT04_v1.00

i for almonds and apricots

j vegetable oil only

k only for solid fats

l for fish and shrimp from non EU-countries

m only for animal fat if no proof of non-ruminant origin

Documents

BT04 v1 - Ovocom