BSM LMP Meeting April 27, 2007 Ms. Mae De Vincentis, DLA Mr. Ron Lewis, AMC

BSM LMP MeetingApril 27, 2007

Ms. Mae De Vincentis, DLAMr. Ron Lewis, AMC

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Agenda• OPENING REMARKS/INTRODUCTIONS DLA/AMC

• UPDATE OF ARMY BSM ISSUES DLA/AMC• Top Three Priority Issues

1) Lateral Redistribution2) BJ Status Code - Over Shipments3) B8/BQ Status Code – response to AC1

• Open Issues AMC/DLA

• New Issue(s): All

• OTHER ISSUES/CONCERNS All

• NEXT MEETING – June 29, 2007 9:00-11:00 DLA HQ, Room 1301

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Issue Summary Chart

Open Issues 12

Closed Issue – RIC TO Clean Up 1

Recommend to Close 0

Fixed 0

New Issues 4

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Lateral Redistribution Issue: Implementation of Lateral Distribution Required (Priority 1)

Impact: Status:

• Full benefits not yet achieved• Army requisitions remain on backorder• Potential readiness impact• Interim/offline solution is labor intensive

• DLA isolated problems, created 8 problem tickets with two tickets pending

• Three main tickets (176617, 193295 [BOF-06-101] and 179055) need to be fixed before DLA can further implement core TAV requirements with the Services

• When three main problems are fixed, Army and DLA will consider expansion of the number of Army sites (RIC’s) available for BSM initiated LR actions

Expected Fix: Special Note:

• 176617 Completed 9-March 2007 • 193295 Completed 12-APR 2007 (Validated and

portion of functionality being reworked)• 179055 ECD May 2007

; BOF-06-080 - approved list, not started; July Release• BOF-06-023- approved list: not started: August

Release

• DLA POC: Roz Dossa, DSN 427-4922• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

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Supply Status: BJ Status Codes / Over ShipmentsIssue: Non receipt of BJ supply status. (Priority 2)

Impact: Status:

• Prevents CCSS/SARSS file updates• Changes to NSN,QTY,UI are unknown to customers• Follow-on transactions reject• Bills don’t match obligations• Unnecessary follow-ups• Net effect of selling Army excess• Volume: Heavy

• Triggered by three situations: Depot Rounding, Qty Unit Pack (QUP) rounding in BSM, and Customer Direct (Vendor) Rounding

• Army issue with need to timing: BJ prior to AS_ shipment confirmation

• SAP and DSS rules synchronized via Policy Memo• HQ DA is reviewing from a supply policy standpoint


• Interim: New Job Aid to trigger BJ status for manual actions to change qty

• DD Solution: SCR: BOF-07-009, on approved list for ARA/ARB (over/under shipment) from DSS: May 2007 Release

• DSS System Changes pending – Supporting Policy memorandum finalized and gaining signatures

• CD solution: CROSS PROCESS Working Group ongoing (Order Fulfillment, Procurement, Finance) - Recommending mitigating actions in Pre-award

Priority: Urgent• DLA POC: John Ampela, DSN 427-1562; Sheryl

Matter, 717-770-4435• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

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Supply Status: BG Status CodesIssue: Non receipt of BG supply status.

Impact: Status:

• Prevents CCSS/SARSS file updates• Changes to NSN,QTY,UI are unknown to customers• Follow-on transactions reject• Bills don’t match obligations• Unnecessary follow-ups• Volume: Heavy

• CAS can manually change the U/I or NSN ordered which does not result in BG status

• Lack of BG has been directly linked to manual actions taken by the CAS

• SAP system correctly sends status when action occurs to update material based on FSC update or FLIS Catalogued Cancel/Use relationships

• Army Systems rules for BG status in review - Material should be updated upon receipt of BG


• Interim Solution - JOB AIDS Rolled Out:

1. CAS/TVLS to use EMALL MOES (BG, BH, BJ)

2. CJ via SAP• Long Term Solution: Provide capability to transmit

BG status systemically based on changes to Material QTY, and/or U/I

• SCR BOF-07-023 submitted 5 Jan 2007• Added to PDP Feb 07, ECD 13 Sept 07

Priority: Urgent• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

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Supply Status: BH Status CodesIssue: Non receipt of BH supply status.

Impact: Status:

• Prevents CCSS/SARSS file updates• Changes to NSN,QTY,UI are unknown to customers• Follow-on transactions reject• Bills don’t match obligations• Unnecessary follow-ups• Volume: Heavy

• BSM Processing Logic – BH status only provided for supplied quantity (not BB qty) if DLA supplied NSN other than original (approved I/S)

• Problem - Army system (CCSS) is changing open BB quantity to reflect the NSN in the BH status

• Army is reviewing for possible CCSS change• Manual actions by DLA CAS/TVLS to provide

alternate material are not followed up with BH status


• Interim Solution: 2 Job Aids CAS/TVLS to use EMALL MOES (BG, BH, BJ) and SAP for CJ

• Long Term Solution: Provide capability to transmit BH status systemically based on changes to Material, QTY and/or U/I

• SCR BOF-07-023 submitted 5 Jan 2007• Added to PDP Feb 07, ECD 13 Sept 07


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Supply Status: Non-receipt of BF Supply StatusIssue: Not receiving supply status, BSM drops M/S & SUPADD

Impact: Status:

• No supply/shipment status to customers• CCSS/SARSS files not updated• Unnecessary follow ups• Volume: Moderate

• DLA confirmed problem for BF status and submitted a ticket to address missing MILSTRIP data elements

• Army identified same problem with B8 & BQ status so the below ticket was enhanced to address B8, BF, and BQ


• Solution: Problem/Service Ticket #: 201076/SIR 38386 (BF/BQ/B8 Status Codes)

• In Production 09 MAR 2007 – Fix not comprehensive• New ticket 227870 submitted, ECD: TBD (in analysis

by J6C)• BA from HM8-Mapping Agency corrected 08 Feb 07

Priority: Urgent

• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID,DSN 793-0750

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Supply Status: AE Transaction w/ BQ Status Code Issue: Cancellation confirmation received

at CCSS/SARSS, no AC1 submitted by customer

Impact: Status:

• Causes reject within SARSS and CCSS• Experienced in SAMMS• Requisition closed in BSM• Customer must re-requisition• Volume: Moderate

• DLA discussed with personnel not to manually process AG6/AC1

• 150 BQ Feb 07 (no AC1), 41 in Mar 07• 1 AG6 in Feb 07 (noAC1), 2 in Mar 07• Army will reinforce with its logistics community to

submit AK/AC1s through automated systems• Army rejects BQ if no AC1 is on record in SARSS to

a file that gets visibility at each SARRS site


• Solution: BQ cancellations manually initiated – no system fix required

• Policy reminders have been sent twice to the DLA CAS and BPA communities reinforcing correct status usage and cancellation procedures

• DA G-4 to provide policy on cancellation notification (AC only, fax, email, phone, etc.)

Priority: Urgent• DLA POC: John Ampela, DSN 427-1562 • Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

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Supply Status: AS2 w/ partial qty DD PortionIssue: AJ2 receives AS2 w/ partial qty,

then AS2 w/ total qty

Impact: Status:

• Rejects/Manual intervention required• Volume: Moderate

• DLA reviewing issue with with J-37 HQ Depot personnel whereby same TCN is provided on split shipment


• Solution: PCR REC# 134322- DSS ticket for TCN problem on partials in place to address TCN issue.

• Date: Policy shop clarifying requirement on 134322

Priority: Routine

• DLA POC: Terry Simpson, DSN 767-1606• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

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Supply Status: AS2 w/ partial qty CD PortionIssue: AJ2 receives AS2 w/ partial qty,

then AS2 w/ total qty

Impact: Status:

• Rejects/Manual intervention required• Volume: Low

• Vendor shipping notification not required, no data provided to DLA in most cases

• Invoice reliable and scoped as viable solution• DLA sized Customer Direct issue analyzing

invoiced POs for 4 ½ mos of business.• 253,516 analyzed and 0.5% (1,181) were over/under

shipped


• CROSS PROCESS Working Group ongoing (Order Fulfillment, Procurement, Finance)

• Resolution pending new process development for sending shipment confirmation off invoice

Priority: Routine

• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

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Supply Status: Cancellation (AC) Request Processing Issue: No record (BF) status rec’d on cancellation request.

Supply action taken on Reqs rec’d later

Impact: Status:

• Requisitions closed by BF status in CCSS/SARSS• BSM takes supply action on closed/cancelled

requisitions• Customer receive and are billed for excess stock• Volume: Moderate

• Problem identified and SCR submitted• Change BSM logic so that the late arriving DIC=A0,

AM, AT (order placement, modification, or follow up) will perpetuate BF status based on MILSTRIP rule in C4.10.12 of 4000.25-1-M

• No requirement will generate once an AC1 has been received by DLA


• Solution: BOF-07-008 submitted 31 OCT 2006 as High Priority ticket

• Added to PDP in Feb, approved for FY07 • Date: ECD 13 Sept 07

Priority: Urgent

• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

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LMP DLMS Migration TestingIssue: BSM Participation in Army Testing

Impact: Status:

• Introduces increased high risk into the MILS to DLMS Migration planned for the August and December releases

• Deployment of the 6 Priority 1 DLMS transactions into Production for LMP would not occur.

• Delays the MILS to DLMS migration schedule previously discussed with the OSD BTA

• Work group meeting had discussed BSM participation in test for April timeframe

• Waiting for NSN’s from the Army to be provided in the June timeframe – LMP-P Functional Acquisition Team Lead is Army POC for NSN’s


• Agreement reached on test participation that supports August and December release schedules

Priority: Urgent• LMP POC: Jay Briggs, 856-988-4534• BSM POC: Cindy Ellison, 703-325-1662

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DLA Pricing Updates Issue: DLIS not receiving updates

to update FEDLOG/AMDF

Impact: Status:

• Price discrepancies cause a loss to the AWCF• Volume: discovered 3,500 NIINs w/ discrepancies;

est. $21M AWCF loss

• Price discrepancies are the result of BSM transition• Supply chains processing price changes• - Weapons Systems are working the remaining 127

NSNs. These are pending price change updates from DLIS. We do not have FLIS effective dates for these items

• FY08 Pricing should go smoother• Provided list of FMR allowed changes to NAMI-PSID• DLA does not update AAC L prices


• Solution: Supply Chain processing price changes• Troop Support items: • - 3,064 of 3,064 NSNs completed. • - All price updates will be completed by 1 May 2007.• Weapon Systems items:• - 234 of 361 NSNs completed. • - All price updates will be completed by 1 May 2007.

• Outstanding Action to report back on Weapon System FLIS update

• DLA POC: Susan Fox, DSN 427-7296• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

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Excess Processing Financial

ISSUE: Receiving credit on non creditable returns.

Impact: Status:

• DLA reversal transaction doesn’t work and creates manual workload by DFAS

• Labor intensive to correct.• Volume: Heavy

• Problem reported in Mar 06• Many follow ups for SCR number/corrective action• Many examples previously provided• SCR # BFI-07-019 – not started• Initiated discussions w/ J6 on viability of DAASC

capturing the transactions• Initiated discussions w/ J3 OF on potential to

modify process.


• Solution: Stop the generation of FD2 on a non creditable return or send an FD1 for proper reversal action.

• Date: TBD

Priority: Urgent• DLA POC: Carl Kerby DSN 427-7474• Army POC: Ken Frye NAMI-PSID, DSN 793-1161• DFAS POC: Lori Peterson DSN 793-9605

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NEW ISSUE(S)

B8/BQ Status Code (new #3 issue)

CG Status Code

LMP Data Exchange

Consolidation of W7A and S5F (DDKS)

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Supply Status: B8/BQ Status CodeIssue: Response to AC1 for item on Contract (Priority 3)

Impact: Status:

• Army customers require either B8 or BQ status to properly update records when attempting cancellation action.

• Currently B8/BQ status is not always being received which causes Army records to remain open indefinitely and aged ULO’s.

• Volume: Heavy

• Samples provided to DLA• Controlled test (20 AC1s) between NAMI and SAP

revealed issue with items on contract. • Procurement workflow change required to provide

positive confirmation of:

1. intent to cancel (BQ)

2. inability to cancel (B8)


• Solution: Timely generation (i.e. within 30 days of initial B9) of definitive supply status or shipment status to update customer records and close out cancellation request.

• BQ status works currently. No change required.• SCR pending to generate B8 status when needed.• Clean up also required.

• Priority: Urgent• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, DSN 793-0750

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Supply Status: CG Status CodeIssue: CG status is received with invalid NSN/Qty

Impact: Status:

• AE CG contains “invalid NSN” in NSN field and “1” in the Qty field in lieu of requisitioned NSN/Qty.

• CCSS and SARSS will accept and process but quantities greater than 1 are left open indefinitely

• Volume: Moderate

• Samples provided to DLA• DLA researching• Problem identified as a part of Remedy Ticket

209931


• Solution: Perpetuate requisitioned NSN and Qty on AE CG status transactions.

• Remedy tickets 209931 and 217302• ECD for BOTH: 10 May 2007

Priority: Urgent• DLA POC: John Ampela, DSN 427-1562• Army POC: Craig Behne, DSN 793-0750

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LMP DATA EXCHANGEIssue: Data Feeds for Depot Production

Support Tool (DPST)

Impact: Status:

• Full benefits not yet achieved at TYAD/CECOM• Lack of data will impact 2nd deployment sites at

AMCOM, CCAD, and LEAD– Will eliminate automated integrated parts

analysis capabilities – Will eliminate DDE capability – Will eliminate automation of CCIR

• Returning to manual offline data collection and analysis solutions is labor intensive, reactive, & less accurate

• Potential readiness impact

• Army DPST BSM Data Feeds approved in Feb 06• Issue first addressed at BSM LMP Meeting in

February 2007• AMC/DLA Collaboration & Forecasting IPT tasked

to LAISO– LMP/DPST Data Mapping– Visit CECOM/TYAD to discuss DPST

capabilities– Develop requirements document identifying

DPST and AMC Reactive system functional capabilities for development in LMP


• DPST to LMP data mapping required• Short term fix require data feed from LMP• Long term fix develop capabilities into LMP and

develop an ERP to ERP solution

• DLA POC: Melody DeMaris, DSN 861-2009• Army POC: Gary Lindsay, DSN 746-4419

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Supply Status: Consolidation of W7A and S5F (DDKS)

Issue: W7A Software ChangesImpact: Status:

• Tactical SSAs currently need MS1 & 2 retrograde sites

• Redistribution occurs from MS1 & 2 sites based on direction from CCSS/LMP (Redistribution of NAMI creates a cost avoidance)

• SARSS1 routes unserviceable reparables • Need single process for all NAMI

• DA/DLA Team visited Kuwait in April to assess required actions

• Out-brief provided; required actions identified• Action plan pending


• SARSS change to automate retrograde to Defense Distribution Depots (DDDs)

• Maintain Army (AWCF-SMA) ownership of NAMI at DDDs

• Change CCSS instance for AJ2 to fill requisitions from DDDs

• Process for screening requisitions for assets in theater before shipping them from the States needs to be developed (Potential CCSS/LMP and/or BSM & DSS changes)

• Army POC: Andy Pawlowski, AMCOPS-SLA, DSN 656-8893

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Next Meeting

29 June 2007 HQ, DLA

Room 13019:00-11:00

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Back-up Slides

CLOSED/RESOLVED

ISSUES

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ClosedRIC To Clean up

Impact: Status:

• Source of Supply unknown to customers• Unable to route follow-on trans i.e. follow-ups,

cancellations, modifiers• Volume: Low

• DLA pulled list of 89 NAMI requisitions (SUPP ADD = W9046W) to manually apply RIC TO and facilitate closure of orders

• CAS personnel manually updating RIC TO


• Status of 89 NAMI requisitions• All BSM lateral redistribution orders with Supp Add =

W9046W have been cleaned up to contain a valid RIC TO

• In addition, DLA has cleaned up 85% of ALL Service orders passed to another activity for lateral support from 1/1/2006-Present. 15% in process.

Priority: Urgent

• DLA POC: Rozmina Dossa, DSN 427-4922• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

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CLOSED ISSUE: Supply Status: Partial Shipments w/ B8 Status Code Issue: Balance qty unfilled, unbilled/ AC1 not processed

Impact: Status:

• Open Qty remains on requisition with no supply action/status from BSM

• Customers impacted• Volume: Low

• Issue relates to BJ issue• Clean up of open Army records required

(Combine with BJ issue chart 8)


• Solution: BSM must transmit BJ status in all cases where the quantity of an order has been permanently changed for any reason. See BJ Status Slide.

• This slide is closed.• Consolidated under BJ supply status topic.


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CLOSED ISSUE:Supply Status: BM Status Code

Issue: Receive BM status with no RIC To

Impact: Status:

• Source of Supply unknown to customers• Unable to route follow-on trans i.e. follow-ups,

cancellations, modifiers• Volume: Low

• DLA research revealed approximately 14,000 lines since BSM go-live and approx. 10,000 lines prior to Oct 06 without RIC TO

• Systemic issue identified & fixed OCT 2007 mandating RIC TO for BM status in BSM; clean-up required on orders prior to that

• DLA pulled list of 89 NAMI requisitions (SUPP ADD = W9046W) to manually apply RIC TO and facilitate closure of orders

• CAS personnel manually updating RIC TO


• Solution: SCR: BOF-06-044• Date: Fixed• Recommend action be closed• Issue closed – tracking RIC TO cleanup only

Priority: Urgent

• DLA POC: Rozmina Dossa, DSN 427-4922• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750

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CLOSED ISSUE:Supply Status: C8 Issue: BSM is inserting the Unit Price in what

should be the Minimum Order Quantity field on a Supply Status document containing a “C8” reject code. (Priority 1)

Impact: Status:

• SARSS will reorder using the unit price as the MOQ• SARSS will then cancel excess Qty and rqn. will go

into a loop• Requisition never filled, potential readiness impact• Volume: Heavy

• DLA identified the root cause and implemented a fix

• Interim workaround removed by DAASC after fix validated by DLA/Army


• Solution: Continue to use DAAS interim fix until BSM is fixed and fix is validated. SCR: BOF-06-065. Released to production on 26 Oct 06

• Date: BSM ticket is fixed• Validated with Army/DLA closed March, 2007

Priority: Urgent• DLA POC: Roz Dossa, DSN 427-4922• Army POC: Craig Behne, NAMI-PSID, DSN 793-0750• DAAS POCs: Linda Marflak/Pam Meredith, (937)

656-3709

Documents

BSM LMP Meeting April 27, 2007 Ms. Mae De Vincentis, DLA Mr. Ron Lewis, AMC