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BSBPMG402A Apply Time Management Techniques
Apply TimeManagement Techniques
Unit Guide
Certificate IV in Project Management 17871Qualification Code BSB41507
Unit Code BSBPMG402A
BSBPMG402A Apply Time Management Techniques
BSBPMG401A Apply Project Scope Management Techniques
BSBPMG402A Apply Time Management Techniques
BSBPMG403A Apply Cost Management Techniques
BSBPMG404A Apply Quality Management Techniques
BSBPMG405A Apply Human Resources Management Techniques
BSBPMG406A Apply Communication Management Techniques
BSBPMG407A Apply Risk Management Techniques
BSBPMG408A Apply Contract and Procurement Procedures
Units of Study – Certificate
Units in the Certificate IV of Project Management
BSBPMG402A Apply Time Management Techniques
Apply Time Management Techniques
On completion of this unit you will –
– have the skills and knowledge required to assist with project scheduling activities
– be able to assist with monitoring of the agreed schedule
– understand how to evaluate the effectiveness of time management processes for a project
• This unit is Ungraded which means that you will be found Competent or Not Yet Competent based on the completion of the assessment activities and the evidence of competency provided.
BSBPMG402A Apply Time Management Techniques
Elements of Competency
• Each unit of study is composed of elements of competency
• Apply Project Time Management Techniques comprises 3 elements of competency –
1. Assist in the development of project schedules
2. Apply agreed schedules
3. Participate in assessing time management outcomes
• Elements of competency are further broken down into performance criteria, these can be found on the next slides
BSBPMG402A Apply Time Management Techniques
1. Assist in the development of project schedules
1. Contribute, within delegated authority, to determining the duration and effort, sequence and dependencies of tasks to meet project objectives
2. Use project scheduling tools and techniques to help establish and integrate planned time management aspects of the schedule, resource allocation and financial requirements
3. Contribute to the agreement process and communication of the schedule to the client and other stakeholders
BSBPMG402A Apply Time Management Techniques
2. Apply agreed schedules
1. Use techniques to measure, record and report progress of activities in relation to agreed schedules and plans
2. Record variance between actual and planned progress and report to others for remedial action
3. Contribute to forecasting the impact of changes on the schedule and to the analysis of options
4. Implement agreed changes to the schedule and update plans as directed to accommodate changing situations throughout the project
BSBPMG402A Apply Time Management Techniques
3. Participate in assessing time management outcomes
1. Provide assistance in the review of project outcomes to determine the effectiveness of time management tools, techniques and approaches used
2. Report scheduling and time management issues and responses to project manager for application in future projects
BSBPMG402A Apply Time Management Techniques
• One of the critical elements of competency for this unit of study is the use of project scheduling tools
• MS project is the most common and easily available project scheduling tool
• As part of completing the Certificate IV in Project Management you are required to attend a one day tutorial for MS Project
• Attendance is compulsory and you will learn how to construct project schedules using MS project, including –
Construction of the WBS
Activity scheduling and interdependencies
Baselining and Critical Path
Resource and cost allocation to activities
Schedule Reporting
Scheduling ToolsCompulsory MS Project Tutorials
BSBPMG402A Apply Time Management Techniques
Scheduling ToolsCompulsory MS Project Tutorials
• The MS Project Tutorials are held on one Saturday
• You will be required to attend Crows Nest College – 149 West Street, Crows Nest from 9am to 4pm
• Refer to your Course Delivery Schedule for the dates
• Contact your Course Facilitator if it is not possible for you to make arrangements to attend these tutorials
BSBPMG402A Apply Time Management Techniques
Scheduling ToolsAlternatives to MS Project Tutorials
• If you are already competent in the use of MS Project or other project scheduling tools, then you can apply to your Course Facilitator for recognition of prior learning
You will need to provide evidence of competency in the form of completed MS Project Schedules
Concepts covered must include interdependencies, critical path, baselining and ‘actual versus planned’ schedule reporting
Formal attestations as to competency are required from the Learner and a workplace supervisor
Samples of work product must be submitted
Alternatively, dated certificates and topic lists from previous course attendance can be provided
BSBPMG402A Apply Time Management Techniques
Scheduling ToolsAlternatives to MS Project Tutorials
• If you are unable to attend the MS Project Tutorials, then you will need to attend an alternate course at your own expense
You will need to provide evidence of course attendance and completion, including dated certificates and topic lists
The course could cover MS Project or an alternate and comparable scheduling tool
Concepts covered must include interdependencies, critical path, baselining and ‘actual versus planned’ schedule reporting
Formal attestations as to competency are required from the Learner and a workplace supervisor
Samples of work product must be submitted Attendance MUST occur during the 20 week course
delivery timeframe for the Certificate
BSBPMG402A Apply Time Management Techniques
Associated Readings
• Mandatory –
• PMBOK Chapter 4 - 4.1, 4.2, 4.6
• PMBOK Chapter 6 – 6.1, 6.2, 6.3, 6.4, 6.5, 6.6
• Recommended – Learning Guide 1 – Define Project, page 12
Learning Guide 2 – Develop Project Plans, pages 6, 18 and 19
Learning Guide 3 – Administer & Monitor Project, pages 8 to 12
Learning Guide 4 – Finalise Project, page 6
Learning Guide 5 – Review project, pages 2 to 5
BSBPMG402A Apply Time Management Techniques
Learning and Assessment Activities
Forums - during weeks 5 and 6
Activity RelationshipsProject Scheduling Tools & Techniques
Quiz – due week 6
Project Scope
BSBPMG402A Apply Time Management Techniques
Team Assignment Criteria
Team AssignmentComponents
Marks Basic Competency Higher Competency
Work Breakdown Structure including deliverable/activity duration (start and end dates) and interdependencies
5 Basic WBS presented in Excel or a tableHigh level deliverables and activities includedSome interdependencies are indicated
Detailed WBS in MS ProjectPhases broken down into detailed deliverables and activities with appropriate indentationInterdependencies on all activities
Baselined Gantt chart indicating the critical path
5 Basic Gantt chart Report showing critical path
Detailed Gantt chartReport showing critical path and the duration
Explanation of the tools and techniques used to estimate the activity durations and timelines
10 Basic understanding of tools and techniquesAt least two estimating methods used
Advanced understanding of tools and techniques More than two methods used and experts consulted
Total 20 13 to 16 17 to 20