BroncoData Reporting

Academic Resources

April 20, 2005

Agenda

Introduction What is BroncoData? BroncoData vs. BroncoDirect User Access Forms BroncoData Demonstration Report Requests Q & A

Introduction

PeopleSoft conversion -> confusion about data available and how to access

Main goal = provide better sense of when and how to use BroncoData Definition of BroncoData When to use What reports are available How to get access How to read reports How to request data

What is BroncoData? New campus reporting environment

developed with PeopleSoft SA Administered by IRAP, but it is a

cross-divisional, collaborative effort Goal = serve as central location for

accessing & requesting campus info: Existing reports

Aggregate counts/statistics Detailed lists of students/classes

Special data requests

BroncoData vs. BroncoDirect

BroncoData View lists or groups

of students/courses

View current (24 hour) and some historical information

Nightly Refresh

BroncoDirect Typically one

student or course at a time

View current data

Real Time Data

BroncoData vs. BroncoDirect

BroncoData Person can share

data w/ others

Export data for more analysis

Analyzer

BroncoDirect Self service

approach. Each person accesses data his/herself

Some export capabilities

No Analyzer

Data Need Scenarios

Dept Chair How many are

enrolled in a class?

Decides if sections should be added/deleted

BroncoData

Instructor Who is enrolled in a

class (Class Roster)?

One on One interaction with students

BroncoDirect

Dept Chair - BroncoData

Dept Chair - BroncoData

Dept Chair - BroncoData

Enrollment Management requires statistics and trends on FTE and Headcount for planning purposes

Class Schedule reports enrollment based on time offered

Instructor - BroncoDirect

Instructor - BroncoData

BroncoData Access

One access request form for BroncoData & BroncoDirect

BroncoData Access

BroncoData - BroncoData Administrators c/o IRAP

BroncoDirect – Rose Kukla

BroncoData Login

http://www.csupomona.edu/~broncodata

Report Types

Aggregate = Public List = Permission

Advisor Role Request signed by Dean, Assoc Dean

BroncoData Dashboard

All dashboards have similar characteristics Report Overview Provides multiple views of data Each tab represents a different view Most allow you to “Define your Population”

Identify Parameters > Set Filter

List: Enrolled Student Roster

Currently enrolled students with > 0 units Limited to your college Requires advisor role or permission of

associate dean to have report access Export list and mail merge for mailings A student declared as a multiple major

appears in the roster for both plans Demonstration

Aggregate: FTE Reporting

Spring FTE Filter for your college, dept, plan or

subplan Shows FTE Taught and FTE Taken Analyzer Demonstration

Class Schedule

Detailed list of classes by term Gives class enrollments and percent of

enrollment capacity Demonstration

Request a Report

One Stop Review Current Requests Consolidate requests Provide as much detail Provide sample report (if possible) Management Committee reviews and

prioritizes reports

Questions and Answers

Thank You