Brochure SE PPM123

8/8/2019 Brochure SE PPM123

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Project and Portfolio Management [PPM]

Sustainable value creation.



SoftExpert PPM Suite is the most robust, functional and easy to

use solution for prioritizing, planning, managing and executing

projects, portfolios and programs. SoftExpert PPM Suite is an

integrated suite that allows organizations to seamlessly

manage its services, projects, products, and resources.

SoftExpert PPM Suite allows managers or executives real-time

view into their organization's investments, initiatives and

resources, and empowers decision makers to prioritize their investment based on key criteria such as benefits, timeframe,

cost, and risk to ensure better alignment with the organization's

business strategies and governance policies.

A 100% Web-based user interface covers the full project

management lifecycle from project initiation through closure.

This includes requesting approval for a new project or initiative,

the creation of Work Breakdown Structure (WBS) and activities,

documenting and managing project risks and issues, managing

status updates, and reporting on key performance indicators

like earned value. Dashboard reporting gives executives and

project management leaders quick insight into what projects

are taking place across the organization and their status.

SoftExpert PPM Suite allows effective use of project

management disciplines at the project and program levels to

improve customer satisfaction, reduce the number of risks and

problems, and increases success by applying a consistent

structured management approach.

Effective Project and Portfolio Management is achieved

through several integrated processes:



Initiation

Prioritize and select the best project initiatives.

•Capture, classify and evaluate all sources of demand so you can

appropriately prioritize work and allocate resources to the highest

value opportunities.

•Identify strategic decisions criteria, defining business objectives.

•Formalize and drive proposal submission and assessment

processes, preventing incomplete information and manual hand-

offs, and accelerating the decision-making process.

•Produce a sound business case by capturing all of the expected

and actual financial values of the initiative, in different scenarios.

•Assess how well a new proposal is aligned to the business goals

using scorecards.

•Analyze your portfolio of projects along multiple dimensions using a

variety of chart types.

•Compose the organization's portfolio based on business objective,

risk, and other criteria.

Planning

Develop the project management processes.

•Standard, re-usable projects or templates help practitioners

create consistently higher quality project plans, capturing

stakeholder needs, describing, qualifying, quantifying,

estimating, and tracking everything from the scope statement to

the project acceptance criteria, including deliverables and

recommendations from your own best practices.•Quickly and easily prepare detailed, professional project

schedules complete with task descriptions, durations, resource

assignments and task dependencies directly in the Gantt chart

display.

•Define baselines to capture the initial project plan and make the

entire team aware of how the project is running with key

performance indicators, such as Earned Value and variances.

•Maintain a complete model of the organization's capacity and

resource planning, skills inventory, total workload and resource

demand. Optimize skills usage and ensure that all mission-critical resources are aligned with high priority projects.

•Identify, track, and plan how to mitigate risks. Qualitative risk

analysis functionality can be configured and implemented in risk

scorecards, and quantitative risk analysis is automated in a

probability and impact matrix.

MAIN FEATURES

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CLOSURE

Receive formal acceptance of the project, archive all

project related files and document lessons learned.

•

approval from all required stakeholders and contract vendors.

•Checklists and scorecards help to certify that the project was

completed in accordance to the specified budget, schedule,

scope, and achieved the intended outcome, and assures

customers and stakeholders are satisfied with the results.

•Document all of the tasks needed to complete your project

and hand over the deliverables to the customer. The entire

content of the project can be archived or used as a template

for future projects, lessons learned analysis, and audits.

•Create a close-out report to describe and evaluate final

project outcomes. The information is also often used to

determine what additional measures and capacity

improvements are needed to sustain the benefits derived

from the project.

Fully customizable workflow initiates project closeout to get

Execution and Control

Execute and review the work defined in the project

management plan to accomplish the project's

requirements.

•Reduce project cycle time with the integrated workflow engine

which automates and tracks the flow of all project work, including

timesheet notifications and approvals, assignments andresource allocations, as well as document routing and approval.

•Increase productivity and workplace efficiencies through

collaboration, including threaded discussions and document

management, as well as time tracking at the project or task level.

•A fully web-enabled timesheet allows team members to enter

both project time and non-project time such as personal time off

and recurrent activities. Configurable workflow allows

timesheets to be submitted and approved by multiple resources

and project managers.

•Identify and manage potential risks, issues, change or anyexception in a timely manner to address the possible impact on

schedule and cost. Workflows can be started for any review

and/or approval needed to verify that the exception has been

resolved.

•Effectively communicate project information through rich

graphics, including Gantt Charts, Histograms, Activity Network

Diagrams, Spreadsheets, Bar Charts, S-Curves, and

Organizational Charts.



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SoftExpert is registered trademarks of SoftExpert Software for Business Excellence. All information contained in this brochure is subject to change without prior notice.

SoftExpert is the global leader in the field of excellence and compliance management software. More than 1,500

companies worldwide trust SoftExpert's solutions to streamline their work processes, simplify tasks and manage

information. Developed for any type of business in a wide range of industries, SoftExpert solutions help companies reduce

costs, minimize risks, improve performance and gain the flexibility to respond to changing business needs.

By focusing on people and building lasting relationships with its customers and partners, the company excels at guiding

customers through all aspects of implementation. SoftExpert's mission is to continually develop innovative solutions that

simplify operational effectiveness and keep customers in control of their business. Customer focus is a core component of

the corporate culture and continues to be one of the key reasons why SoftExpert maintains a strong market presence.

COMPANY

SOFTEXPERT EXCELLENCE SUITE

Software for Business Excellence

http://www.softexpert.com/



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Brochure SE PPM123