MULTI-STAKE FIRESIDE17 NOV 2013

Special Multistake Youth Conference

Brisbane 2014

The Journey to SMYC

Registration• Registration

officially closed 10am 30th Sep

• Waiting list has been established

• Confirming bed numbers now with colleges

Approval•Bishop and parental approval required for all youth

•Youth, bishop and parent sign approval form

•Consent to administer medical treatment and prescription medication

Payment• Payments from

individuals and units based on funding model

Groups• Accommodation

allocated based on age and group

Travel to UQ • Arrive at UQ

Centre 6 Jan 2014 from 8-11:30am and check-in

7th – 15th Dec 2013 allocate groups

3rd Dec 2013

advise colleges of numbers

Registration and Payment Ensure your registration is complete

If you need to change your email address please email the committee with your new address

brisbanesmyc@live.com.au

You can log in and update information yourself if you want

If you have moved ward or stake since registering please let the committee know (if you haven’t already)

Stakes transfer funds in 2 stages (60/40 split) to the host stake (Logan). First payment week of 18 Nov, second payment week of 16 Dec.

Youth make payment via normal contribution system (tithing slip). Wards transfer all funds to the stake (Global Service Centre form).

Approvals / Cancellations

All approvals should be completed by now (17 Nov)

Approval form to be signed by youth, parent and Bishop and filed in Clerk’s office (see example next pg)

If a youth who is registered cannot attend due to work, moving, family holiday etc… please notify the committee via email. We will cancel the registration (even if the registration has already been rejected by a priesthood leader)

Refunds may not be possible after 3rd Dec once we give final numbers to UQ. It will depend on waiting list, age group and configuration of college beds

The rule: don’t expect a refund after 3rd Dec

File in Clerk’s office

Legal document

Overview of Brisbane 2014 SMYC

5 nights (Mon 6- Sat 11 January 2014)

University of Queensland, St. Lucia Campus

Over 1400 youth, ~ 250 YSA Counsellors

Registration check-in on Monday from 8 - 11:30am

Session Directors Kendall & Chantal Pitman No other adult leaders, only YSA Counsellors

Adult teachers for classes

Based on BYU EFY program (35 years in operation)

International operation of EFY is called SMYC / FSY

What to bring Scriptures

Clothes and personal supplies for 5 nights Backpack

Toothbrush, toothpaste

Hair brush

Sunscreen

Sunday church dress (shirt, tie, dress pants)

Casual clothes (T-shirts, long shorts)

Strong shoes with souls (not thongs)

Cap will be provided but good to bring your own also

Water bottle

BYO teddy and special needs items

Poster (PDF)

Casual Clothes

Long shorts

Poster on BYU web site

Dress: For the Strength of Youth booklet is the guide

Church Clothes

Church Dress (girls)

What is provided for you? First Aid (general supplies)

Medical clinic at UQ and Toowong

Cap (bring your own also)

Accommodation (single rooms)

Bed linen, pillow and towels are provided

All meals (breakfast, lunch, dinner) Except no breakfast on Saturday

Security at night

Activities / full program

Day 1 Check-in Process(Mon 6 Jan)

• Luggage drop from 8am• Underneath UQ Centre1• Walk upstairs in to hall• Check-in at relevant

table2• Collect materials in hall• Through to lecture theatre

• Group allocation• Walk to college/room

8am

3

4

Check-in Form

• Leaders will provide you with the print out

• Bring the form with you on Mon 6 Jan

• Print in colour

Accommodation Each college will conduct an orientation and

explain the health and safety regulations and provide keys

Do not lose your key – you will pay to replace it

Do not use hair straighteners, curling irons or hairdryers in your room It will set off the fire alarms

Fire brigade callout fee is $1100

Use in designated areas only (common bathrooms)

Saturday Departure Pickup youth from 8am at the UQ Centre, by 9am at

latest

Announcements will be made to find youth if required and to gather youth who need to be taken to train stations or the airport

Lost and found (Cleveland Stake overseeing) A big issue in 2012 – a trailer load of lost and found

items were taken home (shoes, scriptures, backpacks etc…)

Some itmes were returned to youth but not all

Ensure your belongings are well marked and can be identified

Don’t leave anything behind

Get lots of photos and enjoy saying goodbye to new friends

Summary Conference duration

8:00am Mon 6th – 8am Sat 11th Jan 2014

University of Queensland St. Lucia Campus

Contact the organising committee via email brisbanesmyc@live.com.au

A mobile number (site office) will be provided for during SMYC

Youth to bring check-in form with them on 6 Jan (print in colour)

Luggage drop off under UQ Centre

Bring scriptures and a backpack

Bring church clothes

Ensure your registration details are correct, particularly medical information and your contact info

Do not use hairdryer or curling iron in rooms

Pick up youth from UQ Centre on Sat 8 - 9am (11 Jan)

Don’t leave anything behind! We don’t want any lost items

Brisbane SMYC6-11 Jan 2014