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BRIEFING NOTE
To: All Councillors
From: Michael Deegan, Chief Executive Officer
Date: 3 December 2019 Subject: Planning Proposal - 466-480 New Canterbury Road and 26-38 Hercules
Street, Dulwich Hill
Dear Councillors,
Council is currently exhibiting this planning proposal over the period from 18 November to 12 December 2019 for the Department of Planning, Industry and Environment (DPIE). See: https://yoursay.innerwest.nsw.gov.au/planning-proposal-hercules-street-and-new-canterbury-road- dulwich-hill.
The proposal was subject to a rezoning review by the Sydney Eastern City Planning Panel. Council is not the local plan making authority.
Following the current exhibition, a report will be made to Council in the New Year to seek Council’s views on a submission to the Minister for Planning and Public Space on the proposal.
Planning Proposal
The concept design is a mainly 5 storey mixed use development with an 8 storey building next to the light rail corridor, ground floor retail on New Canterbury Road and private open space. The existing church would be retained.
The planning proposal would involve:
o rezoning the land from IN2 Light Industrial to B5 Business Development, R4 High Density
Residential RE1 Public Recreation and RE2 Private Recreation; o increasing the maximum height of building ranging from: 9.5m to 32m o increasing maximum floor space ratio for the land ranging from: 0.6:1 to 3.3:1 o local provisions for vehicular access, public infrastructure contributions and a sunset clause
to reverse the proposed amendment if a Development Application is not submitted within 3 years.
Details of the history of the development of the planning proposal are in the background notes below.
Michael Deegan Chief Executive Officer
Background - Planning Proposal for 466-480 New Canterbury Road and 26-38 Hercules Street, Dulwich Hill
1. The Planning Proposal is for 466-480 New Canterbury Road and 26-38 Hercules Street,
Dulwich Hill.
2. The former Marrickville Council was generally supportive of the initial October 2015 Pre- Planning Proposal as it was consistent with the draft Sydenham to Bankstown Strategy. Marrickville Council received a full planning proposal in July 2016.
3. In 25 July 2017, the Inner West Council Administrator deferred consideration of the planning
proposal until the Sydenham to Bankstown Urban Renewal Corridor Strategy was finalised.
4. The proponent requested a Rezoning Review, and the Sydney Eastern City Planning Panel recommended the proposal should proceed to Gateway.
5. On 21 November 2017, Council resolved to accept the Planning Proposal Authority role
subject to a maximum building height no greater than 5-6 storeys along the light rail corridor and that the development should protect Dulwich Hill Public School from overshadowing and privacy impacts.
6. The March 2018 Eastern City District Plan states that all existing industrial and urban services
land should be safeguarded from competing pressures such as residential and mixed-use activities, and be retained for employment purposes.
7. In July 2018, the State government adopted a revised approach of Sydenham to Bankstown
Corridor for Councils to review the controls through their new Local Environmental Plans (LEP).
8. On 5 October 2018, the Greater Sydney Commission released an Information Note –
SP2018-1 to provide guidance on how safeguarding of industrial and urban services land should apply to planning proposals lodged prior to the adoption of the District Plans (March 2018).
9. On 2 November 2018, the Department of Planning, Industry and Environment (DPIE) issued
Gateway determination for the Planning Proposal. DPIE did not delegate local plan making functions to Council and final decision to make the plan will rest with the Minister for Planning and Public Space. The proponent was required to address conditions as imposed in the Gateway Determination before the proposal could proceed to public exhibition.
10. On 23 September 2019, Council exhibited the draft Inner West Employment and Retail Lands Strategy (ERLS) and supporting Study. These provide an evidence based approach to managing employment lands and commercial centres in the LGA. The draft ERLS recommended the protection of all remaining industrial zones in the Inner West. The draft Employment and Retail Lands Study Report recommended the protection of this planning proposal’s industrial zoned site from rezoning to residential or other unsuitable uses.
11. On 17 October 2019, Council received the final amended planning proposal from the proponent, responding to the Gateway Determination Conditions. Council forwarded this to the DPIE for review.
12. On 22 October 2019, the DPIE endorsed the amended planning proposal to proceed to
public exhibition.
BRIEFING NOTE To: All Councillors
From: Chief Executive Officer
Date: 3 December 2019
Subject: Government Response to the Joint Select Committee Inquiry on Sydney's
Night Time Economy Report Dear Councillors, The Government response to the Joint Select Committee Inquiry on Sydney's Night Time Economy Report has been released and is available here. There are 40 recommendations. It supports several recommendations made in the report relevant to Council’s interests in activating the use of premises at night-time for live music, entertainment and creative uses. A particular point of interest is that it supports the recommendation That the relevant minister encourage all councils to adopt the Inner West Council's Live Music Venues Good Neighbour Policy, and expand it to cover other venues, to ensure that complainants and businesses are mandated to meet with each other first, to try to resolve disputes collaboratively, before a council will act upon any complaint or dispute. Council staff will continue to work towards supporting the development of our night time economy and will report to Council on this work in 2020. Michael Deegan Chief Executive Officer
BRIEFING NOTE To: All Councillors
From: Chief Executive Officer, Michael Deegan
Date: 3 December 2019
Subject: Parking at Leichhardt Service Centre
Councillors,
Council has undertaken a review of parking arrangements in the vicinity of the Leichhardt Service Centre. Leichhardt Service Centre is serviced by three off-street car parks as well as on street parking in Marion and Wetherill streets totalling 175 parking spaces. Leichhardt Public School is currently serviced by 53 “2 hour” parking spaces in the Marion Street carpark, 23 parking spaces in Marion Street including 14 spaces of “pick-up/drop-off” restrictions on the south side of Marion Street along the school frontage and approximately 8 spaces of pick-up/drop-off restrictions in McDonald Street at the rear of the school. The pick-up/drop off spaces operate as “P5 min, 8am-9.30am, 2.30pm-4pm, Mon-Fri, School Days”. Additionally, there is a 19 space car park at the rear of the school, accessed via McDonald Street. It should be noted that building works at Leichhardt Town Hall reduced the parking capacity of Marion Street car parks between July 2018 and March 2019 by removing spaces for painting works and positioning of a site compound. These works have now been completed. Occupancy studies, at the conclusion of the building works were conducted of Marion Street and Wetherill Street public parking spaces (157 spaces), on weekdays at school drop off times and revealed an occupancy rate of 90% and on average more than 10 vacant spaces per day. Michael Deegan Chief Executive Officer
BRIEFING NOTE To: All Councillors
From: Chief Executive Officer, Michael Deegan
Date: 3 December 2019
Subject: Fortnightly update Tuesday, 3 December–Monday, 16 December 2019 Councillors, Coming up • International Day of People with Disability Film Festival, 6–7 December, Petersham Town Hall.
Free films, music, live performance, popcorn and drinks
• Seniors’ Christmas Lunch, 11 December, 12–2pm at Wests Ashfield
• Library events:
o Pop-up Christmas card making for all ages, Marrickville Library, 7 December, 10am o Art exhibition – Responses to the Landscape – Peter Griffen and Denise Lithgow,
Leichhardt Library, 1 December–31 January
• Environment Christmas Food Waste Avoidance engagement: Ashfield Mall, 6 December, Leichhardt Marketplace, 13 December and Marrickville Metro, 16 December.
News • Leichhardt Family Day Care was a NSW/ACT National Finalist for Service of the Year. City of
Geelong Family Day Care won the award.
• 16 Days of Activism, an annual international campaign has commenced. Council is working with
local partners to deliver forums and initiatives including Speak Out, to address domestic and family violence.
• EDGE Balmain was held 21–24 November and included Classics in Callan Park, Jazz in the Park
and Creative Trails.
• Extended pool opening hours:
o Leichhardt Park Aquatic Centre Fridays from 6 December 2019, until the last Friday of summer: Mushroom pool to 7pm, Olympic pool to 9pm
• Belgravia Leisure: Annette Kellerman Aquatic Centre and Fanny Durack Aquatic Centre opening hours extended on separate nights of the week to provide a range of options for late swimming across the Inner West.
• LPAC swim success: Total enrolment in the swimming squad has now reached record numbers of over 750 and the competitive swimming program has now exceeded previous numbers with approximately 75 swimmers in the highest squad and growing
• The Household chemical and e-waste drop off event at St Peters on 16 November was a success with 1,470 items received.
• Environment held a market-sounding to inform future recycling procurement with nine providers on 18-22 November
New projects open for community comment at Your Say Inner West
• Planning proposal – 466-480 New Canterbury Road and 26-38 Hercules Street, Dulwich Hill
• Leichhardt Park Plan of Management
View recently completed engagement outcomes reports:
• Identifying an Italian precinct/s
• Shade Sails Program 2019
Works in the Inner West
• Ashfield Aquatic Centre: Watch the October time-lapse videos
• There are no new works commencing due to the upcoming Christmas period.
Public engagements are underway to review the following proposed designs: Suburb Location Description
Birchgrove Cameron St Road Improvement Works
Balmain Sorrie St at Booth St Continuous footpath treatment If you require any further information, please contact Councillor Support staff on 9392 5136 or [email protected] Michael Deegan Chief Executive Officer
BRIEFING NOTE
To: All Councillors
From: Chief Executive Officer, Michael Deegan
Date: 3 December 2019
Subject: Citizen of the Year Awards and Amy Large Volunteer Awards Councillors, As resolved by Council on Tuesday 12 November, the Inner West Citizen of the Year Awards will no longer take place on 26 January. In response to this resolution it has been determined that the ceremony for the Citizen of the Year Awards should be held alongside the Amy Large Volunteer Awards program; with both Awards concluding in a joint ceremony during National Volunteer Week 18 – 24 May 2020 at Ashfield Town Hall.
The benefits of combining these two Awards programs include:
• Combining resources means that communication networks are increased for both Awards – reaching out to a wider network for nominations.
• Council teams will be able to join resources on the ceremony and nomination call outs to the benefit of both Awards.
• A nomination period for the Citizen of the Year Awards later in the year, could have the potential to improve on nomination numbers for the Awards as it will not compete with the Christmas Summer break.
• Aligning the Citizen of the Year Awards with Volunteer Week provides a strong narrative for the Citizen of the Year Awards around the strength of community networks and the benefits of volunteering for both individuals and the community. The alignment of both Awards’ nomination processes should encourage outstanding examples of community contribution.
The family of Amy Large have been approached and this model has been discussed. The family has approved of this decision to align both Awards. Michael Deegan Chief Executive Officer
MEMORANDUM To: All Councillors
From: Michael Deegan, Chief Executive Officer
Date: 3 December 2019
Subject: Public Access to Information Councillors, Council received 802 requests for information from 1 July to 30 September 2019 which included 796 requests as Informal Access and 6 as Formal Access. This represents an average of 267 requests per month. This represents an 8 % increase in comparison with the previous quarter and a 39 % increase in comparison with the same period last year.
More information will be proactively released via Council’s website when the DA Tracking facility is implemented as part of the Technology One OneCouncil solution. Staff will continue to review the requests received for information with a view to increasing the information that is publicly available on Council’s website. Michael Deegan Chief Executive Officer
BRIEFING NOTE To: All Councillors
From: Chief Executive Officer, Michael Deegan
Date: 3 December 2019
Subject: Minutes of the Audit, Risk and Improvement Committee (ARIC)
Councillors,
Attached are the Minutes from the ARIC Meetings from 21 August 2019 to 6 November 2019. Michael Deegan Chief Executive Officer
Audit, Risk and Improvement Committee Meeting
21 August 2019
1
Minutes of Audit, Risk and Improvement Committee (ARIC) Meeting held on 21 August
2019 at Ashfield Service Centre.
Meeting commenced at 5.37pm PRESENT Audit Risk & Improvement Committee Members Independent Member - Chair John Gordon
Independent Member (5.42pm) Emily Hodgson
Independent Member Heather Smith
Councillor (5.41pm) Clr Louise Steer
Councillor Clr Lucille McKenna
Other attendees
Chief Executive Officer Michael Deegan
DGM Community and Engagement John Warburton
Chief Financial Officer Daryl Jackson
Group Manager Information and Communication Technology
Harin Perera
Coordinator Internal Audit and Business Continuity Management
Elvira Musolino
Policy and Risk Services Manager Charmian King
Governance Coordinator Katherine Paixao
Engagement Partner, EY Melissa Broadhead
Engagement Manager, EY Paulette Pang
Audit Office Caroline Karakatsanis
Audit Office Michael Kharzoo
Assistant Internal Ombudsman Rodney O’Donahue
ICT Infrastructure Manager Sasha Sutarov
Financial Reporting Manager Sarah Seaman 1. ACKNOWLEDGMENT OF COUNTRY
The chairperson acknowledged the traditional owners of the Land of which the meeting took place and paid his respects to elders past and present.
2. APOLOGIES: Nil 3. DISCLOSURES OF INTERESTS: Nil
Audit, Risk and Improvement Committee Meeting
21 August 2019
2
4. CEO Update
The CEO provided an update on Council matters and stressed his support for strong governance processes and the role of the ARIC. The CEO thanked the Committee members for their work on the ARIC.
5. CONFIRMATION OF MINUTES: The Minutes of the Audit, Risk and Improvement Committee Meeting held on Wednesday, 5 June 2019 were confirmed. CHIEF EXECUTIVE OFFICER'S REPORTS
ITEM PERSON RESPONSIBLE
DEADLINE
RIS0819 Item 1 Technology One Project update RIS0819 Item 2 Replacement of core ICT infrastructure RIS0819 Item 3 ICT Security - Penetration testing RECOMMENDATION (Emily Hodgson/Heather Smith) THAT:
1. The three reports be noted and acknowledge the work gone in to balancing cost, workload and Risk.
2. The following additions be made to the TechOne project reporting: i) Additional column of “forecast” on financials table
relating to the ICT Capital Report (page 9 on Agenda);
ii) Add detail on what is yet to be delivered; iii) Ongoing TechOne project updates to be provided
at all future ARIC meetings.
Group Manager ICT
Prior to 20 November
ARIC meeting
RIS0819 Item 4 External Audit: Interim Management Letter for Year Ending 30 June 2019 RECOMMENDATION (Clr Lucille McKenna OAM/Clr Louise Steer) THAT the Audit Risk and Improvement Committee:
1. Receive and note the Management Letter on the Interim Phase of the Audit for the Year Ending 30 June 2019; and
2. Note that EY are about to undertake an Internal Audit on Corporate Credit Cards.
20 November
Audit, Risk and Improvement Committee Meeting
21 August 2019
3
3. A plan outlining how External Audit recommendations (including repeat issues) will be implemented be provided to the 20 November 2019 ARIC meeting.
2019
RIS0819 Item 5 Internal Audit Report RECOMMENDATION (Emily Hodgson/Heather Smith) THAT:
1. The Audit Risk and Improvement Committee receive and note the Internal Audit Report from EY; and
2. A plan outlining how Internal Audit recommendations will be implemented (including a plan to accurately list, prioritise and plan for improvement actions) be provided to the 20 November 2019 ARIC meeting.
Executive Manager, Business
Excellence
20 November
2019
RIS0819 Item 6 Internal Ombudsman Shared Service Report RECOMMENDATION (Emily Hodgson/ Clr Lucille McKenna OAM) THAT:
1. the Audit Risk and Improvement Committee receive and note the report from the Internal Ombudsman Shared Service; and
2. Confirmation is requested as to whether or not ARIC independent members are included as “designated persons’ at IWC for disclosure purposes.
Policy and Risk Services Manager
20 November
2019
RIS0819 Item 7 ERM Quarterly Update RECOMMENDATION (Emily Hodgson/Heather Smith) THAT:
1. The Audit Risk and Improvement Committee receive and note the report;
2. A “Top 10” list of Strategic Risks, as well as details on what is being done about them are included in future ARIC reports; and
Policy and Risk Services Manager
Policy and Risk
All future meeting
20
Audit, Risk and Improvement Committee Meeting
21 August 2019
4
3. Some information is provided around what Inner West
Council is doing around risks relating to waste collection trucks (eg reviews regarding claims v routes and claims v driver etc).
Services Manager
November 2019
General Business
• Policy on ‘Round up’ was raised at the meeting and reference made to discussion at the previous ARIC meting. Please refer to minutes from previous ARIC meeting on 5 June 2019.
• A Cladding audit is being undertaken. Council is working with local Real Estate Agents.
RECOMMENDATION (Mover/Seconder) That the building compliance group provide an update to the 20 November ARIC meeting regarding cladding on buildings in the Inner West Council (IWC) area. Recommended this might include detail on what buildings does IWC own with cladding? What is known about other buildings within the Council area that may have cladding issues? What laws/regulations relate to cladding on buildings and Council’s roles etc.)
Deputy General Manager
Community and Engagement
20 November
2019
General Business Nil
Next meeting – Wednesday 25 September 2019 at 5.30pm, Ashfield Service Centre Meeting closed at 7.36pm. CHAIRPERSON – John Gordon
Extraordinary Audit, Risk and Improvement
Committee Meeting 24 October 2019
1
Minutes of Audit, Risk and Improvement Committee (ARIC) Meeting held on 24 October 2019 at Ashfield Service Centre.
An In-camera session was held prior to the meeting at 5.00pm for the Committee Members to meet with members from the Audit Office.
Meeting commenced at 5.32pm PRESENT Audit Risk & Improvement Committee Members Independent Member - Chair John Gordon
Independent Member (6.01pm) Emily Hodgson
Independent Member Heather Smith
Councillor (5.38pm) Clr Louise Steer
Councillor Clr Lucille McKenna
Other attendees
Chief Operating Officer, Director Development and Recreation
Elizabeth Richardson
Director Corporate Melodie Whiting
Director City Living Erla Ronan
Director Infrastructure Cathy Edwards-Davis
Chief Financial Officer Daryl Jackson
Executive Manager Business Excellence Peter Livanes
Coordinator Internal Audit and Business Continuity Management
Elvira Musolino
Policy and Risk Services Manager Charmian King
Governance Officer Darcie Huisman
Director, Financial Audit Services, Audit Office Caroline Karakatsanis
Audit Office Michael Kharzoo ACKNOWLEDGMENT OF COUNTRY
The chairperson acknowledged the traditional owners of the Land on which the meeting took place and paid respects to his elders both past and present. APOLOGIES: An apology from Michael Deegan, the CEO, was accepted. DISCLOSURES OF INTERESTS: The Chair, John Gordon, noted his appointment to another Audit & Risk Committee at Waverly Council that would not provide any conflict of interest. It was noted that this information would be reflected on the register of interests.
Extraordinary Audit, Risk and Improvement
Committee Meeting 24 October 2019
2
CHIEF EXECUTIVE OFFICER'S REPORTS
ITEM PERSON RESPONSIBLE
DEADLINE
RIS1019(1) Item 1 Draft 2018/19 Annual Financial Statements. Caroline Karakatsanis and Michael Kharzoo from the Audit Office presented to the Committee an outline of what is in their draft Closing Report. It was stated that the Audit is now substantially completed after the Financial Statements having been adjusted and corrected previously. On the Financial Statement preparation process, it was noted to be a challenging year with significant staff changes to key personnel and the valuation of assets which affected the quality review of the Financial Statements. Major adjustments made were due to issues such as the duplication of found assets which have now been amended correctly. There are a few minor outstanding items such as their final review of accounts but nothing substantial. Overall, the Audit Office stated they were able to give a clean audit opinion and expressed that they were satisfied with the statements in their current version. They acknowledged the CFO and staff for their openness and transparent cooperation. Daryl Jackson, Chief Financial Officer summarised the Financial Statements process from a staff perspective and noted that in hindsight, asset implementation could have been handled differently but that huge effort has been made to improve the accuracy of the Statements. Moving forward, better processes will be implemented such as liaising with the Audit Office earlier and inviting their expertise. The CFO answered a series of questions and clarifications from the Committee regarding dates and deadlines. The Chair expressed concern on the amount of systems access “superusers”. It was suggested that the CFO and Group Manager ICT review the State Government’s Cyber-risk Policy and checklists to assist with Council’s own risk management. The Committee ran through a final series of questions and suggestions for the CFO to implement prior to presenting the Financial Statements to Council, including to add a line on “Post Balance Sheet Events” in the list on page 10 of the document. The Committee noted the CFO had formally responded to the Chair re a list of questions and corrections on the Financial Statements.
Extraordinary Audit, Risk and Improvement
Committee Meeting 24 October 2019
3
RECOMMENDATION (Heather Smith/Clr Lucille McKenna OAM) THAT the Audit, Risk and Improvement Committee:
1. Acknowledge the efforts from the management team and staff and also the support provided by the Audit office to get the Financial Statements to their current state; and
2. Endorse the General-Purpose Financial Statements for the year ended 30 June 2019 for submission to Council for adoption, subject to the minor changes suggested in the meeting being implemented.
ACTIONS
1. In TechOne Update for a future ARIC meeting, include comments on addressing recommendations from the Audit Office; and
2. Provide feedback on treatment of “land under roads” in the Financial Statements.
CFO
CFO
General Business
• On Tuesday 29 October 2019 Council will hold an Extraordinary Council meeting to endorse the amended Financial Statements.
• The next Audit, Risk and Improvement Committee Meeting is to be held 6 November 2019 at 5.30pm. Clr Louise Steer will be an apology due to another conflicting Council event she will be attending.
Next meeting – 6 November 2019 Meeting closed at 6.50pm. CHAIRPERSON – John Gordon
Extraordinary Audit, Risk and Improvement
Committee Meeting 6 November 2019
1
Minutes of Audit, Risk and Improvement Committee (ARIC) Meeting held on 6
November 2019 at Ashfield Service Centre.
Meeting commenced at 5.34pm PRESENT Audit Risk & Improvement Committee Members Independent Member - Chair John Gordon
Independent Member Emily Hodgson
Independent Member Heather Smith
Councillor Clr Lucille McKenna
Other attendees
Chief Executive Officer Michael Deegan
Chief Operating Operator, Director Development and Recreation
Elizabeth Richardson
Director Corporate Melodie Whiting
Director Infrastructure Cathy Edwards-Davis
Chief Financial Officer Daryl Jackson
Senior Manager Business Excellence, Risk, WHS and Customer Service
Peter Livanes
Consultant, DMB Consulting Pty Ltd. Dennis Banicevic
Coordinator Internal Audit and Business Continuity Management
Elvira Musolino
Policy and Risk Services Manager Charmian King
Governance Officer - Minute Taker Darcie Huisman ACKNOWLEDGMENT OF COUNTRY
The chairperson acknowledged the traditional owners of the Land on which the meeting took place and paid his respects to elders past and present.
APOLOGIES: Apologies from Councillor Louise Steer and Erla Ronan, Director City Living, were accepted. DISCLOSURES OF INTERESTS: Nil
Extraordinary Audit, Risk and Improvement
Committee Meeting 6 November 2019
2
CHIEF EXECUTIVE OFFICER'S REPORTS
ITEM PERSON RESPONSIBLE
DEADLINE
RIS1119 Item 1 Inner West Council - Review of Financial Position The Committee welcomed Dennis Banicevic to present his independent review of the Council’s financial position. Dennis provided a detailed assessment and presentation on the findings of his review. It was noted by Denis that the CFO and management team had been open and transparent in attempting to get the financial statements accurate, that the Asset Management Plan needs more work and after next year Council will be in a better position to have more accurate figures. The overall assessment of Council’s financial position is that it is uncertain because of unknowns around the condition of Council’s infrastructure and the reliability of the budget and long-term financial projections. There is enough evidence to suggest that some changes to Council’s financial framework are necessary if Council is to remain financially sustainable. RECOMMENDATION (Heather Smith/Emily Hodgson) THAT
1. The Audit Risk and Improvement Committee receive and note the “Inner West Council Review of Financial Position” report and discussion from DMB Consulting;
2. Management to work with Dennis Banicevic on Action Plans (to respond to issues raised in the Review) and report back to a future ARIC meeting on their progress; and
3. The Audit Risk and Improvement Committee note that the future financial position of Council is unsustainable and the finalised Action Plans will require the support of Council to be effective.
Executive Team
Future ARIC Meeting
RIS1119 Item 2 IWC Community Strategic Plan and IWC Budget Daryl Jackson, CFO, provided an update on reporting to the community via the 2021-2024 Community Strategic Plan, the Operational Plan and Budget, and Annual Report. It was noted that KPIs are currently being reviewed. RECOMMENDATION (Heather Smith/Emily Hodgson) THAT the Audit, Risk and Improvement Committee receive and note the discussion.
Extraordinary Audit, Risk and Improvement
Committee Meeting 6 November 2019
3
General Business
• The Committee resolved to extend the next ARIC meeting on 20 November 2019, if required to appropriately consider all business on the agenda.
• The Committee acknowledged and thanked Dennis Banicevic for his independent report.
Next Meeting – 20 November 2019 at 5.30pm, Ashfield Service Centre Meeting closed at 7.21pm. CHAIRPERSON - John Gordon
