BriefBuilder presentation

An easy tool to manage complex projects

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Traditional briefing

A growing pile of documents and files





BriefBuilder An online tool for total quality management

Benefits

Better briefing Create a brief that is clear, consistent and

complete

Collaboration Collaborate online and track

questions / remarks

Cost control Indicate cost drivers, avoid unnecessarily

expensive requirements

Quality control Make sure you get what you want by systematic quality

control

Risk reduction Identify quality risks, and manage them throughout

the project

Re-use knowledge Create a knowledge base

that can easily be applied in other projects

(2) Communicating specifications

Easy & hassle-free BriefBuilder is fully online. No software needed.

Not just briefing but overall quality management

Strategic briefProject objectives and basic principles

(à input for design/idea competition)

Functional brief

Needed spaces + functional specs

Technical briefSpecs for indoor climate + components

(à input for D&B / DBM tender)

Quality testing / verificationDevelop test plan, capture test outcomes

and test reports

Furniture briefFurniture types + specs

(à input for furniture tender)

Facility management briefSpecs for FM services (e.g. cleaning)

(à input for FM tenders)

Manage changes

CONCEIVE DESIGN BUILD USE

Manage quality risks

Not just specs but also objectives & verification

OBJECTIVES

DESIGN PRINCIPLES

PERFORMANCE SPECS

REFERENCES

VERIFICATION

What are the project’s

strategic objectives?

Early ideas /

basic design principles?

Measurable performance

specifications

Test methods and test

outcomes

Possible solutions

Based on the Nordic Five Level Structure


Easy to use browse, click and type

To use BriefBuilder you don’t need to know anything about software. Just browse, click & type.


Connect requirements with design solutions

With systematic briefing data, you ensure a systematic start of the design process. By importing and exporting data, you can compare requirements to design solutions.

Next: some screendumps (Just examples. Exact structure is tailored to your needs)

Online access Your project gets a project-specific web address from where you can access the model.

Different roles Different team members get different types of user accounts (e.g. ‘viewer’, ‘editor’) depending on their role in the project.


Topics Here you can find the different topics of the brief (e.g. spaces, indoor climate, …). The topics can easily be adapted to your project.

Objectives and basic principles Unlike other tools, BriefBuilder also captures the ambitions, basic principles, and objectives behind the brief (e.g. ambitions concerning the overall architecture, culture, sustainability, budget etc.).


Spaces Spatial requirements are often the backbone of the brief. In BriefBuilder, you can easily make a breakdown of all needed spaces. You can start with a basic list, which can then be refined during the process.


Specifications per space For each space, you can formulate specifications. These can be both qualitative (e.g. aesthetics) and quantitative (e.g. size).


Activities & users In complex projects, it can be useful to start with making an overview of all the activities that need to be accommodated in the building.

Map activities and spaces It’s possible to make ‘mappings’ between the activities and the spaces that have been defined in the brief, making sure nothing is overlooked.


Change management You can track and trace changes that are being made to the brief, showing when, why and whom made the change.

Remarks You can allow people to make remarks and pose questions, e.g. indicating specifications that are unclear.


Technical specs BriefBuilder enables you to detail all sorts of technical requirements for individual spaces, groups of spaces (e.g. all office spaces) or the building as a whole.


Detail, when needed When needed, BriefBuilder allows you to go into full detail. Such specifications can, for example, also be useful for tenders for specific products (e.g. medical equipment, furniture, …) .


Create a test plan Next to formulating your requirements, it also important to test whether design proposals actually meet those requirements. In BriefBuilder, you can outline what you want to test, when, how and what the outcome of the tests are.

Create overviews and reports You can create all sorts of data overviews which can, for example, be opened in Excel. It is also possible to compare different types of data, e.g. comparing ‘as required’ data with ‘as designed’ data.


Search function Easily find the topics and requirements you need.


Available additional modules:

BREEAM Define, track and test your sustainability targets according to BREEAM, linking requirements from the brief to BREEAM scores

MONITORING Monitor the performance of a buildings and FM service providers against performance specification (i.e. PPP / PFI projects)

RISK MANAGEMENT Define, rate, track and manage risks throughout the project

TENDER MANAGEMENT Create an online platform where market parties can apply for the tender, upload information, and find all requirements

FACILITY MANAGEMENT Define the KPI’s and content of the SLA for any FM service (e.g. catering, cleaning, maintenance) in BriefBuilder and use it directly to tender and manage contracts


Meander Hospital Amersfoort Radboud Hospital Nijmegen

AZ Groeninge Hospital Kortrijk (Belgium) Atrium Hospital Heerlen

Health Care Academy Heerlen (PPP) Betacampus Leiden University

International School Eindhoven (PPP) Regional government seat Antwerp (Belgium)

Dutch embassy/EU-representation Brussels (Belgium) Detention Centre Rotterdam Airport (PPP)

Detention Centre Zaanstad (PPP) Detention Centre Schiphol Airport (PPP)

Dutch Treasury (PPP) Dutch Tax Offices Doetinchem and Groningen (PPP)

Various types of municipal projects (town halls/schools/ sport facilities) …. and more

References


For more information, visit us at www.briefbuilder.nl

Follow us at the

BriefBuilder group on LinkedIn

Feel free to contact us: [email protected]

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Documents

BriefBuilder presentation