Break the time Barrier

7/28/2019 Break the time Barrier

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rea e me arr er

by

managing yourself


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Introduction


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Surah Al Asr

1. By the time. 2. Indeed, mankind is in loss.

3. Except for those who have believed and donerighteous deeds and advised each other to

truth and advised each other to patience.


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Change a poem by Portia Nelson

I walk, down the street.

There is a deep hole in the sidewalk.

I fall inI am lost.... I am helpless

It isn't my fault.

It takes forever to find a way out.


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I walk down the same street.


I pretend I don't see it.I fall in again

I can't believe I am in the same place but, it

isn't my fault.

It still takes a long time to get out.


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I walk down the same street


I see it there.'I still fall in.... it's a habit, my eyes are open.

I know where I am.

It is my fault.I get out immediately.


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I walk down the same street.


I walk around it.


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I walk down another street!


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"If you keep on doing what you've always

done, you'll keep on getting what you've

always got."

-- W. L. Bateman


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A day in the life of a teacher


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Time Management is self-

management

Time management is not managing your

time, but managing yourself.

Working smarter, not harderis the realgoal of effective time management.


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Time Matrix

Rediscovered and presented by Steven Covey

in his best seller 7 habits of highly effective

people


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Quadrant 1

Being in Quadrant 1 brings

Stress

Burnout

Firefighting

Focus on the immediate


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Quadrant 2

Being in Quadrant 2 brings: Vision

Perspective

Balance

Discipline

ControlThe Seven Habits of Highly Effective People: Covey,1989


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Quadrant 3

Being in Quadrant 3 brings (YES MAN)

Short term focus

Low value on goals Feeling of victimization / lack of control

No strong relationships

Respond to all calls and messages


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Quadrants 3 & 4

Cycling between Quadrants 3 & 4 brings:

Total irresponsibility

High dependency on others for basics

Short career path in the organization


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What is a Plan?

A plan is a road map set in real

time to reach an objective or setof objectives through the use of

defined resources


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Planning in Time Management

Rule No 1

Failing to Plan

is Planning to Fail


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Goal Setting- Golden Rules

Set goals that motivate you.

Set the goals with will power

Set SMART goals Put it in writing

Make action plans

Stick to the goals


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Analysis of Goals & Objectives

S-- specific and well defined objectives

M -- measurable outputs and inputs

A -- achievable in terms of resources availableand expectations

R realistic

T-- time bound with an operational schedule


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Story of Arunima Sinha

First woman to scale Everest on a prosthetic

leg

Extra ordinary brave achievement against all

odds


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Getting organised

To-do list

A clean and organized desk

Good filing habit Scheduling

Reminders


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Effective Scheduling


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Benefits of Scheduling

Understand what you can realistically achievewith your time.

Plan to make the best use of the time available.

Leave enough time for things you absolutely mustdo.

Preserve contingency time to handle 'theunexpected'.

Minimize stress by avoiding over-commitment toyourself and others

h h f f


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Procrastination is the thief of time

Edward Young


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Why do we procrastinate?

No clear deadline

Inadequate resources

Dont know where and how to begin No passion for the work

Fear of failure


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Procrastination

Solution

List all tasks that you are currentlyputting off

Remove two from the list by doing themnow!

Plan and set a schedule for dealing withthe rest .

Reward when tasks are completed Punish or discipline yourself when tasks

are not completed on schedule


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Learn to say no


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No.

If you have too much on your plate, just say

no.

Whilst this may seem obvious, it is one of the

most difficult things to learn.

An important point to keep in mind - if you

attempt to do too much, you risk, at best, not

completing

tasks to your standards, or at worst, burnout.


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80/20 rule

Apply the 80/20 rule toeverything : 20% of

our activities will account for 80% of our

results.

Always concentrate our efforts on that top

20%.


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Rules of eating the frogs

if you have to eat two frogs, eat the ugliest

one first!

if we have to eat a live frog at all, it doesn't

pay to sit and look at it for very long!


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vc

Co-authored by

Jones Lofline & Todd Musig


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3 Ring Circus

work ring, relationship ring, self ring.


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Juggling Elephants

Juggling Elephants is an impossible task.

You can not do everything

Priotorise and focus on important things


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Lessons learned

Ringmaster cannot be in all the three rings

one time

The key to success of the circus is to keep the

quality in all the three rings

You need to figure which circle you have to be

now

You should decide which act you should focus

right now


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Lessons learned

Add new acts which are appropriate

Intervals are integral part of the show


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Summary

Dont procrastinate Manage Your Time

Today

Plan and set goals, define and use periods

of quality time in your schedule

Learn to say No in a professional manner

Stay away from perfectionism and aim for

excellence

Find time for self development


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Summary

You can not juggle elephants

Dont try to do everything instead focus on

important things

Documents

Break the time Barrier