Brava 6.2 UserGuide

7/30/2019 Brava 6.2 UserGuide

1/136

Brava 6.2 User Guide


2/136

ii

Table Of ContentsHelp Contents .................................................................................................. 1New Features in this Release ............................................................................. 2

Feature Availability ........................................................................................... 7

What is CSF? ................................................................................................... 8Why CSF? ..................................................................................................... 10All Toolbars ................................................................................................... 11

Brava! Task Pane ........................................................................................... 13

Viewing XPS and IDW Files .............................................................................. 14Viewing Tools ................................................................................................ 15

Bookmarks ................................................................................................. 15

Page Thumbnails ......................................................................................... 17Magnification Tools ...................................................................................... 18

Zoom and Pan Tools ................................................................................. 18Pan Tool .................................................................................................. 19

Fit All ...................................................................................................... 19Fit Width ................................................................................................. 19

Zoom Buttons .......................................................................................... 20Magnifier ................................................................................................. 20

Image Based Zooming .............................................................................. 21

Right Mouse Controls ................................................................................ 21Display Tools .............................................................................................. 22

View Tools ............................................................................................... 22Rotate Tool .............................................................................................. 23

Visible Layers ........................................................................................... 23Monochrome ............................................................................................ 23

Background Color ..................................................................................... 23

Page Control ............................................................................................ 24Mirror ...................................................................................................... 25

Display Options ........................................................................................ 25Placekeepers ............................................................................................ 26File Comparison Tools .................................................................................. 27

Compare ................................................................................................. 27

Set Alignment Points ................................................................................. 28

Markup and Redaction Tools ............................................................................ 30Markup Files ............................................................................................... 30Stamp Templates ........................................................................................ 30

Stamp Tokens ............................................................................................. 33Creating Markups ........................................................................................ 36Editing and Copying Markups ........................................................................ 37

Closing Markups .......................................................................................... 39Saving Markups ........................................................................................... 39

Overlay Markups for Review.......................................................................... 40Publishing Markups/Redactups ..................................................................... 40

Publishing Markups in PDF Files ..................................................................... 42Markup Pages ............................................................................................. 43Consolidating Markups ................................................................................. 43

Changing Markup Ownership ......................................................................... 44Copying Markups ......................................................................................... 44Markup Entity Tools ..................................................................................... 45

Markup Toolbar ........................................................................................ 45


3/136

Table Of Contents

iii

Select Markup Entity ................................................................................. 46Arrow Pointer ........................................................................................... 47

Markup Text ............................................................................................. 47Markup Text Background ........................................................................... 50Insert Image ............................................................................................ 50Markup Stamp .......................................................................................... 52

Cloud and Polycloud .................................................................................. 53Sketch and Sketch Polygon ........................................................................ 54Straight Line and Line Arrow ...................................................................... 54

Polyline ................................................................................................... 55

Arc Tool ................................................................................................... 55Scratchout ............................................................................................... 55Cross Out ................................................................................................ 56

Solid and Hollow Shapes ............................................................................ 56Edit Text Entities ...................................................................................... 57

Hyperlinks ............................................................................................... 57Changemarks Tool ....................................................................................... 58

Creating Changemarks .............................................................................. 58Review Changemarks ................................................................................ 59

Changemarks Filters ................................................................................. 60Extract Changemarks ................................................................................ 61

Tools for Redaction ...................................................................................... 63

Glossary of Terms ..................................................................................... 63About Redaction ....................................................................................... 64

Redact Area Tool ...................................................................................... 65Allow Area Tool ........................................................................................ 66

Redact Privacy Information ........................................................................ 67Find & Redact ........................................................................................... 69

Find & Redact From/To .............................................................................. 70

Redact Using Script(s)/List(s) ..................................................................... 72Redact Page ............................................................................................ 73

Using Search Macros ................................................................................. 74Verify Redactups to be Finalized ................................................................. 76

Redact Mouse Tool .................................................................................... 78Advanced User Options ............................................................................. 78

Markup Properties ....................................................................................... 85

Markup Properties Tools ............................................................................ 85Markup Font............................................................................................. 86

Highlights ................................................................................................ 86Background Fills ....................................................................................... 87

Line Style and Width ................................................................................. 88Markup Color ........................................................................................... 88

Interactive Tools ............................................................................................ 89

Select Tool ................................................................................................. 89

Copy Text ................................................................................................... 89Find Text, Search Wildcards, and Search Macros ............................................. 89

Copy Region ............................................................................................... 90Measurement Tools ...................................................................................... 90

Measurement Tools ................................................................................... 90

Measurement Settings ............................................................................... 91

Calibration ............................................................................................... 92Measure Line ............................................................................................ 93Measure Rectangle .................................................................................... 94


4/136


iv

Measure Polygon ...................................................................................... 94Measure Polyline....................................................................................... 95

Measure Circle.......................................................................................... 96Measure Count ......................................................................................... 96Measure Magnification Tool ........................................................................ 97

File Operation Tools ........................................................................................ 99

Downloading Tool ........................................................................................ 99Publishing Tools ........................................................................................... 100

Save View as JPG ...................................................................................... 100

Publishing Files to PDF ............................................................................... 100

Publishing Files to CSF ............................................................................... 102Publishing Files to TIFF ............................................................................... 104Security Type ............................................................................................ 106

User Permissions ....................................................................................... 106Expiration Dates ........................................................................................ 107

Published Output ....................................................................................... 107Watermarks on CSF Files ............................................................................ 108

About Content Sealed (CSF) Documents ......................................................... 110CSF Publishing & Visual Rights ................................................................. 110

Viewing CSF Files in Brava .......................................................................... 111Printing Tools............................................................................................... 114

Printing .................................................................................................... 114

Print a File ................................................................................................ 114Print Region .............................................................................................. 117

ISO Banners and Watermarks ..................................................................... 117Adding, Editing Watermarks/Banners ........................................................... 118

Tags ........................................................................................................ 119Font Selection ........................................................................................... 122

Print to Scale ............................................................................................ 122

Line Thickness .......................................................................................... 124Print Tips and Troubleshooting .................................................................... 125

Hot Keys ..................................................................................................... 127Contact Information ..................................................................................... 130

Index .......................................................................................................... 131


5/136

1

HELP CONTENTS

Brava! Enterprise is web server software designed to help you view, print,

publish, annotate, analyze, and redact native format documents, images, CADfiles, and our own secure CSF format quickly and easily within and across the

enterprise.

While this online help contains information for all Brava! Enterprise features,Brava! is a highly customizable software application and several factors will

determine which features are available to you.READ MORE...

Choose a topic below to get information on a specific Brava! Enterprise

feature.

Toolbars

Markups

Redaction

Changemarks

Hyperlinks

View Tools

Compare Tools

Set Visible Layers

Zoom and Pan Tools

Calibrate and MeasureDownload(Net-It Central only)

Copy Text

Find

Print

Print Banners

Hot Keys

Content Sealed Documents

Publishing Files

Contact Information


6/136

2

NEW FEATURES IN THIS RELEASE

The following features and enhancements were implemented in Brava!

Enterprise 6.x:

6.2 SR2 and 3 Updates

1. Added the Brava! Flash Viewer as an optional client document viewer.Version 1.0 in SR2 offers view and print functionality only. Version 1.1 ofSR3 adds the ability to open markup files for review, search term

highlighting, two page layout options, and various layout and functionality

improvements. If the viewer is enabled by your administrator, please referto the Flash Viewer help for specifics on using this alternate viewer.

6.2 SR1 Changes

1. Added %ipaddress and %hostname as possible banner and watermarktagvalues.

2. Various bug fixes.6.2 Changes

1. Product Support for Visual Studio 20082. ActiveX wrapper now used for Brava Client component. Integration

communication now done through wrapper.

3. Support for reading ofXPSformat on server.4. Improvements for ease of internationalization of Brava.5. Additional licensing options, including support for appliance models6. Ability to specify only width or height of a thumbnail via new parameters.

System calculates missing dimension based on page dimensions.

7. Publish/Export Enhancements:Export options for Coloring. Original color, Grayscale, and Linesto Black options added to PDF and TIFF publishing options

dialogs.

Support for DWG line weights for all export types.

Watermark/Banner ability to set in publishing dialogs.

Publish Current Page added to publishing dialogs

7. Markup enhancements:Markup textentry support for foreign language direction -

Markup text can be entered either left to right or right to left.

Markup entities can becopiedand pasted between Brava

session windows.

Improved pen annotation to allow pen up and group at end forSketch tool.

8. Redaction enhancements:


7/136

New Features in this Release

3

Script available to redact all or specified pages.

New markup button command toredact allor specified pages.

Exception lists available for email and phone numbers on theprivacy infodialog. Redacts all but those listed.

Option to redact a list of names (not exceptions) fromprivacy

infodialog.Filter added toVerify panelfor reason or color. Finds all

redactions, or with a particular reason or text pattern.

Partial redaction cover -Trim selection right and leftwildcardsadd the ability to redact a pattern but not cover the last x

number of characters (for example, redact Social Security

numbers but leave the last four digits un-redacted).

Redaction searches are recorded in a log file.

Find & Redact From/Tobutton added to redaction tools. Findsand redacts all between specified words or phrases.

Parameter available to turn on/off Redact Info button and

dialog. Useful for localizations that don't want to show theEnglish-specific dialog options.

6.1 Changes

1. BookmarkEnhancements - support for internal (including PDF)bookmarks. (Previous bookmark feature (captured View States) is

renamed toPlacekeepers(Add Placekeeper, Delete Added Placekeepers,and GoTo Placekeeper))

2. Convert on Client feature available for all formats and not just limited toPDF, CSF, and TIFF.

3. Task Pane added. A tabbed window panel has been added to the right sideof the Brava! viewer that can be toggled open or closed. The tab optionsinclude theChangemarks ListPanel, thePage ThumbnailsPanel, theVerify RedactupsPanel, and theBookmarksPanel.

4. Support in ISO Banner and Watermark tokens for the Symbols and 5. Markup Enhancements

New Blockout for Redaction tools (see RedactionEnhancements below).

New Markup entities - double ended arrows with style choices,rounded rectangle.

Select Markup text - added the ability to select markup text

that has been typed in. Hold, drag, swipe over text to highlightthe words and allow them to be copied to the clipboard, ordeleted.

Markup text resize handles width to height aspect ratio is

maintained when text is made larger or smaller via draggingany of the four corners resize handles.

Text height to hundredths - Greater flexibility added to font sizeadjustments


8/136


4

Token button added to Markup Text properties allows

stamp authors to set variable text (containing tokens) toreplace the preview text of the markup text string.

Dynamic Stampstoken %prompt("Label_String") allowsreviewers (e.g., via comment and Approval process) to enter

information in the text entry field of a dynamic stamp's promptdialog. Tokens are set in the stamp template and resolvedwhen the user places or clicks on a markup stamp containingthe prompt token.

New token %DBUpdateString(field label) allows integrators toadd custom field values when creatingstamp templatesthat

will update with their database information as themarkup

stampis inserted into a document and passed through the enduser review process.

Helper menu of possible token values displays when a userpresses the key while entering markup text.

Support for entering CAD symbols into Markup entities.Symbols include plus/minus, diameter, degree, copyright, andregistered.

6. Redaction EnhancementsAbility toedita redaction zone.

Enhanced redactionreasonhandling. Reason shows on top ofredacted items.

Redaction reasons can be persisted in aBravaEnterpriseClient_Reasons.inifile provided in \IGC directory. Ini file also contains standard reason

codes that can be entered in the redaction reason field.

Verify Redactupfunction added. The Verify feature isimplemented as a panel tab option which can be used when aneditable redactup is loaded. This tool allows you to step through

each redactup entity set on the document before completingthe redaction through publishing.

Allow Areatool added to redaction tools on the Markup toolbar.

Users can specify a rectangle area of the document to undo anyredactions contained in that area before publishing.

Redact Privacy Information tool added that allows users to

quickly redact social security numbers, an explicit single personname, phone numbers, email addresses, and date of birth.

Find whole wordoption added to all search features.

Support for redaction scripts to be downloaded from a

RedactionScripts.bin file from the web server. Customers cancreate new scripts and make them available to all Brava clients.

Additional predefinedmacroscan be used infind,find andredact, andredaction search scripts.

Redaction command icon graphics updated


9/136

New Features in this Release

5

7. Exit/Close button added to upper right corner of viewer when embeddedin a browser page.

8. Term HitHighlighting toggle added to search pull down. Enables/disablesviewing resulting text patterns in highlight.

9. MeasurementandCalibrateenhancements.Elimination or reduction of need to calibrate

Ability to calibrate dimensions using English Architecturaland/or fractional numbers

Ability to show displayed measured units correctly, includingpixel or unitless measurements

Ability to perform linear measurements on raster drawings withgreater accuracy

Ability to set a persisted default scale factor.

10.New Brava! Enterprise License Server issues licenses for the Brava Serverand Clients. Can be run as a service and must be started to run Brava!,much like the Brava! Job Processor.

6.0 Changes

1. Updated UI to use color icons and XP style dialogs.2. Support for Windows Vista on the Brava Client.3. Ability to run client in a non-server configuration for the support of TIFF

and PDF.

4. Uses .NET version of Brava! Enterprise Job Processor.5. CSF Streaming Support to the client.6. Sever side thumbnails for large page count documents that are being

handled on the server - ability to create, publish, and send a thumbnailfile to the client.

7. Save to TIFFallows files to be published to TIFF. Files can be annotatedand/or redacted and published to TIFF output.

8. Save to PDFpublishing options available.9. Page Range Publishing support. New option added to the various

publishing dialogs adds the ability to select a page range (order matters)

to publish. Therefore, Pages 1-3,4,7,6 would result in a six page output(1,2,3,4,7,6 as the page order).

10.Measurement enhancements - added ability to measure anarc/circlelength and radius.

11.New parameter added to allow tiled watermarks that cover the entireprinted pages. Allows setting of height and width.

12.Hidden Attribute searching finds text inside of a DWG block.13.Print Notification Event. A URL event is sent when loaded file is printed;

similar to the way URL events can be sent on document load, markupopen, markup saved, etc

14.Redaction Enhancements


10/136


6

Ability to search to a heading and redact to the start of thenext heading (start to end string).

Redactionwildcardsfor digits, characters, and number of

characters/digits. For example, #3-#2-#4 finds any three

digit, a dash, two digits, a dash, four digits (social securitynumber) and redacts it.

Redact between brackets, redact from label to new line, andredact a person's name using wildcards.

Redact all images - one command to remove all images fromthe document.

RedactionMacrosallow a variety of search patterns with one

command. For example, if searching for phone numbers orsocial security numbers, a user only needs to type /usphone or

/ssn to find and redact all patterns.

Print and publish redaction exemption clauses. Ability to

print/publish exemption descriptions by reference number. Anadditional checkbox is added to the print and Publish dialogs.

When this is checked, the redactions on the document/drawingin the output are numbered. Also appended to the output is the

redaction number and reason (similar to printing Changemarkinformation).

15.Markup Enhancements:Dynamicstampsadd the ability to group markup entities

and save as a stamp template. Similar to watermarks/banners, thetext can include tag values that resolve.

New tool button added forMarkup Stamp .

Ability toextract Changemarksinformation to a Word document

or database through a new copy to clipboard button on theChangemarks list.

Autoload Changemarks parameter. New parameter allowsChangemark panel to be open on start when Changemarks arepresent.

Parameter added to support no resizing of markup text. When

enabled, the original text stays the same size, while thebounding box size can be changed.

Support for custommarkup text backgroundcolor.

Main toolbar button added for Markup Save .


11/136

7

FEATURE AVAILABILITY

While this online help contains information for all Brava! Enterprise features,

Brava! is a highly customizable software application and several factors will

determine which features are available to you, as well as certain defaultbehaviors.

Factors that determine feature availability include:

The type of license you have purchased for Brava Enterprise willdetermine feature and format availability.

Running Brava! through an integration such as Webtop, OpenText,

Oracle, etc. Your integration administrator will determine the availableBrava Client features via server parameters.

Running Brava! through a Net-It Central site (see note below)

Server parameter settings as determined by your administrator (see

note below)AnyVisual Rightssettings that have been set on a CSF file

Note that only licences formats can be opened in Brava Enterprise. If a filethat you are loading contains embedded files of formats that your Brava

license does not support, then you will be prompted to either continue loadingthe file without the embedded format(s), or abort the operation.

Net-It Central:

If you are running the Brava! Viewer through a Net-It Central site, certain

features may not be available while others (such as downloading the original

document) can only be made available through a Net-It Central site. Featureaccessibility is determined by your site administrator and by the licensing

options purchased for Net-It Central. For example, Markup features and

features specific to engineering formats (such as Measure and Visible Layers)require additional licensing permissions. Your site administrator can controlthe availability of the following features: Print, Copy Text, and Download.

If you would like to learn more about the Net-It Central web publishingsolution from Informative Graphics, please visithttp:// www.net-it.com

Server Parameters:

All Brava! Client features, tools, and menu items can be enabled or disabled

through an associated server parameter. A disabled feature will either begrayed out, or completely missing from the Brava! Enterprise Client. Other

parameters control the behavior of the Brava Client. If you are an

administrator, please refer to the Brava Administration Guide, located in yourBrava install directory, for a complete list of these customizable parametersand their usage.
http://www.net-it.com/http://www.net-it.com/http://www.net-it.com/http://www.net-it.com/


12/136

8

WHAT IS CSF?

Informative Graphic's Visual Rights technology is designed for securelysharing content (document, image, and CAD files). Content Sealed Format(CSF) allows you to maintain control of what users can do with your

intellectual property and data. And because CSF is not a public, open format

like PDF, it cannot be edited or converted by any third party programs.Simply put, CSF is a compressed, encrypted, accurate rendition of yourdocument, image, or CAD drawing file.

You can use the Net-It Now print-capture utility to create a CSF file from anyWindows application, then distribute it for protected viewing with the freeBrava! Reader or Brava Desktop/Enterprise.

Brava Desktop and Brava Enterprise can also publish native formats to CSF,PDF, and TIFF along with a currently open markup, including redactups (block

areas/text from view, search, copy and print). Authors of CSF files can choose

to set passwords on any published redactions (PDF and TIFF redactions cannever be revealed).

When you create a CSF file, you can add a variety of persistent securitycontrols that include:

Password protection (on entire document, and/or on redacted areas)

Expiration dates Permit Print, measure, markup, copy, and other features Add watermark and print banners

View More Details about CSF Publishing

Documents can be published to CSF format using IGC's Brava! Desktop,Brava! Enterprise, Net-It Enterprise, Net-It Now, MYRIAD software, orRedact-It Enterprise.

To view a document secured with Visual Rights, simply select a publishedCSF document to view through Brava! Desktop or Brava! Reader which read

the document's file rights before displaying a document page.

The Brava! viewers contain a lock icon in the status bar when a CSF file is

loaded. When you click this icon, a dialog displays informing you of the rightsthe document has enabled or disabled. For example:

Permitted Visual Rights

Printing: No

Copy To Clipboard: No

Measurement: No
http://www.infograph.com/csf.htmhttp://www.infograph.com/csf.htmhttp://www.infograph.com/csf.htm


13/136

What is CSF?

9

View By Layer: NoSave As: Yes

Markup Review: NoMarkup Authoring: NoBurn In Markups: NoFile Expires: Never

File Password Protected: No

See Also:

Format Comparison Chart PDF/DWF/CSFPublishing to CSF
http://www.infograph.com/csftechbrief.htmhttp://www.infograph.com/csftechbrief.htmhttp://www.infograph.com/csftechbrief.htm


14/136

10

WHY CSF?

CSF: Compressed, Content Sealed Format from Informative Graphics

Share Content - Keep Control

CSF format allows you to securely share content. OurVisual Rightssupported content publishers render document, image, and CAD files into an

accurate, encrypted, and compressed content sealed format that embedspersistent content usage controls. CSF files can be viewed with rights

protection using the easy-to-use, fast, and freely distributed Brava! Reader.

Advantages of creating CSF include:

Permit or disable print, copy, measure, markup, and analyze

Expire document use by date

Burn-in watermarks and banners

Password protect

Redaction (block out)

Easily create CSF files with one of these three software choices:

1. Download the free Net-It Now CSF Writer software (web site:www.net-it.com) Net-It Now installs a print driver that can create CSF files from

any Windows application and also includes MS Office plug-ins. Thesoftware is free!

2.

Try Brava! Desktop (web site:www.bravaviewer.com) Brava! Desktoploads a variety of native file formats and can publish them to CSF format.

You can also add markups or block out content (redaction) and publish asa secure CSF file. Brava! Reader will view these markups as well.

3. Similar to Brava Desktop, MYRIADhttp://www.myriadviewer.comloads avariety of 2D and 3D native file formats and can publish them to secure2D (CSF) or 3D (3DF) output files.

More Information About CSF
http://www.infograph.com/digital-rights-security.htmhttp://www.infograph.com/digital-rights-security.htmhttp://www.net-it.com/http://www.net-it.com/http://www.net-it.com/http://www.net-it.com/http://www.bravaviewer.com/http://www.bravaviewer.com/http://www.bravaviewer.com/http://www.myriadviewer.com/http://www.myriadviewer.com/http://www.myriadviewer.com/http://www.infograph.com/csf.htmhttp://www.infograph.com/csf.htmhttp://www.infograph.com/csf.htmhttp://www.myriadviewer.com/http://www.bravaviewer.com/http://www.net-it.com/http://www.net-it.com/http://www.infograph.com/digital-rights-security.htm


15/136

11

ALL TOOLBARS

Below are all of the toolbars that can become available in the Brava!

Enterprise user interface. The availability of the toolbars and their options is

dependent on the options your administrator has enabled. In addition, whenviewing CSF files, buttons may be disabled depending on theVisual Rightsset

for that file.

Brava! Toolbar

View ToolsPage Control

Find

Compare Toolbar

Status Bar

Markup Properties Toolbar

Markup Toolbar


16/136


12


17/136

13

BRAVA! TASK PANE

The Brava! Task Pane can be toggled open or closed by clicking on the

centered arrow of the bar on the right side of the Brava Viewer . The Panewill also open when any of the tabs are summoned through the right mouse

button Show Pane-> menu item.

The tabbed panels available in Brava! Enterprise include:

Page Thumbnails Panel +

Bookmarks Panel +

Changemarks Panel + +

Verify Redactups Panel + +

Each tab has a hotkey associated with it. If the Task Pane is not displayed,

the pane will display when the hotkey is pressed, with the associated tabdisplayed. If the tab is displayed, the hotkey press will hide the Task Pane.


18/136

14

VIEWING XPS AND IDW FILES

Installing .NET Framework for XPS Support

Brava! Enterprise supports viewing XML Paper Specifications (XPS) formatfiles when the Microsoft .NET 3.0 Runtime Components are installed on your

machine. You will receive an error message when trying to load an XPS file ifthe .NET Framework is not found. You can install Microsoft .NET Framework

from:http://www.microsoft.com/downloads/details.aspx?FamilyId=10CC340B-

F857-4A14-83F5-25634C3BF043&displaylang=en

Installing Audodesk Inventor View for Inventor (IDW) Support

You must install Autodesk Inventor View in order for Brava! Enterprise to

publish Inventor files. Brava! Desktop supports Inventor natively using the

IDW2DL.dll driver with Autodesk Inventor View and you do not have to usethe Inventor Application print driver to publish the .IDW file format.

1. Log on to the machine where Brava! Desktop is installed.2. Browse tohttp://www.infograph.com/support/bravaInventor.htm3. Download Autodesk Inventor View version 11 for Brava Enterprise 6.x.

Autodesk Inventor View version 11 supports Inventor version 6 throughversion 11 files.

4. Install Autodesk Inventor View version 11, accepting all of the defaultvalues.

AutoDesk Inventor View 2009 is not supported on any server operating

system. Customers with Windows 2003 or Windows 2008 server operatingsystems should be encouraged to install AutoDesk Inventor View 2008
http://www.microsoft.com/downloads/details.aspx?FamilyId=10CC340B-F857-4A14-83F5-25634C3BF043&displaylang=enhttp://www.microsoft.com/downloads/details.aspx?FamilyId=10CC340B-F857-4A14-83F5-25634C3BF043&displaylang=enhttp://www.microsoft.com/downloads/details.aspx?FamilyId=10CC340B-F857-4A14-83F5-25634C3BF043&displaylang=enhttp://www.infograph.com/support/bravaInventor.htmhttp://www.infograph.com/support/bravaInventor.htmhttp://www.infograph.com/support/bravaInventor.htmhttp://www.infograph.com/support/bravaInventor.htmhttp://www.microsoft.com/downloads/details.aspx?FamilyId=10CC340B-F857-4A14-83F5-25634C3BF043&displaylang=enhttp://www.microsoft.com/downloads/details.aspx?FamilyId=10CC340B-F857-4A14-83F5-25634C3BF043&displaylang=en


19/136

15

VIEWING TOOLS

Bookmarks

Internal Bookmarks

Bookmarks are placeholders that make it convenient for users to recall a

previously saved zoom view or page in a document or drawing. Formats thatsupport bookmarks in Brava! Enterprise are PDF (page bookmarks) andAutoCAD (2D DWG Views).

Brava allows you to view these self-referencing bookmarks that have beenpreviously authored in the file's native source application. These type of

bookmarks that have been pre-authored in the current files we are viewingare referred to as "Internal Bookmarks".

Review Bookmarks

You can open the Bookmarks panel at any time through any of the followingmethods:

Opening theTask Paneand click the Bookmarks tab

Using the hotkey +

Selecting Show Pane -> Bookmarks from the right mouse buttonmenu

The bookmark panel lists only the internal bookmarks to the document being

viewed.


20/136


16

List Display

Bookmarks can have child bookmarks (Acrobat nested bookmarks are

supported). If a bookmark contains a child element, it can be expandedby clicking on the plus symbol. If you click on a bookmark contained inthe list, you are taken to that bookmark location, shown at the viewstate that was established when the bookmark was added.

Some bookmarks are containers only (for active child bookmarks) and

do not have a location associated with them. These container

bookmarks are indicated by a gray colored icon next to them. They canbe expanded and collapsed, but clicking on these bookmarks doesnothing.

Active Bookmark

Active Bookmark with ChildrenBookmark Container with Active Children

Next/Previous Buttons

A "Next" and "Previous" buttons allow you to quickly navigate to the

next and previous bookmarks. If the last viewed bookmark was a child,you are taken to the next parent.


21/136

Viewing Tools

17

You can also navigate to the next bookmark using the hotkey++

Bookmark Title Search

The search field allows you to search for bookmark titles. Brava looksfor a match of the text you enter to any partial string of the bookmark

titles and will expand the tree as needed to show the resulting matches.The first resulting title is highlighted so you can choose to select and

view that bookmark. Click the search icon or hit to go to thenext resulting match.

Page Thumbnails

The Page Thumbnails tab reveals a scrollable thumbnail navigation panel.

When clicked, the pages of the currently opened file appear in the panel as

small click-able thumbnail images.

You can open the Thumbnails panel at any time through any of the followingmethods:

Opening theTask Paneand click the Page Thumbnails tabUsing the hotkey +Selecting Show Pane ->Page Thumbnails from the right mouse

button menu

For large documents, using the scroll bar to navigate down the list of

thumbnail images will pause the sequential loading process. Loading will

continue on the page you scroll to. This allows you to scroll to any page

thumbnail in a large document without having to wait for all page thumbnailsto finish loading sequentially.

Resizing Page ThumbnailsIf Thumbnail resizing is enabled by your administrator, you can right click on

the Thumbnails panel to display a Page Thumbnails sizing menu and make the

image sizes larger or smaller - up to ten increments. Select Reduce Page

Thumbnails to decrease the thumbnail image size, or select Enlarge PageThumbnails to increase their size. If you have enlarged or reduced thethumbnail sizes, selecting Default Size resets them to their original size. The

panel itself cannot be resized.

Notes:Thumbnails won't display loaded markups unless the file is a CSF with

published markups.Thumbnails will have a red exclamation mark next to them if there are

markups on the page (whether the markup is published to, opened for

edit, or opened for review).


22/136


18

Thumbnail images are always drawn with the default backgroundcolor, all layers on, and non-monochrome, regardless of the main view

display settings.

The thumbnail panel contains 6 navigation buttons:

First page -- Takes you to the first page.

Previous page -- Takes you to the previous page

Next page -- Takes you to the next page.

Last page -- Takes you to the last page.

Previous markup page -- Takes you to the previous page withmarkup. If markup is not open, this button is not displayed. If markup

is open but no markup entities are present, this button is disabled.

Next markup page -- Takes you to the next page with markup. If

markup is not open, this button is not displayed. If markup is open butno markup entities are present, this button is disabled.

Magnification Tools

Zoom and Pan Tools

Fit All

Fit Width

Zoom Window


23/136

Viewing Tools

19

Zoom in/out

Magnifier

Pan

Image-Based Zoom

Pan Tool

To pan across an image, click on the toolbar. Note that the mouse pointer

changes to a hand icon. Click and hold the left mouse button while dragging

the mouse pointer in the direction you wish to move the image.

While in pan mode, you can press the right mouse button and move the

pointer up and down to zoom in and out of an image. Up increasesmagnification while down decreases it.

As with theSelecttool, hyperlinks contained in the document are recognizedwhen moused-over and can be launched when the pan tool is active.

Panning can also be triggered by using the keystroke

Fit All

Fit all changes the view so that the full image is visible in the window.

Files recognized as CAD drawings are automatically zoomed to extents whenopened in Brava! (Documents open at Zoom Width.)

Fit all can also be triggered with the + keystroke.

Fit Width

The Fit Width command changes the zoom level so that the entire width ofthe image appears in the window. This is most useful for 8.5 x 11 documents

so you do not have to scroll left and right to read the text.

To zoom an image to width, click on the toolbar. Documents are opened

automatically at Fit Width when loaded in Brava. Files recognized as CADdrawing files are opened at Fit Extents.

Fit width can also be triggered through the + keystroke.


24/136


20

Zoom Buttons

Zoom Window tool

Click to access the Zoom window command:

Zoom Window. You can change the zoom area by dragging a box, orwindow, around the area you want to zoom in on. The area within the box will

fill the image window. Simply click and hold the left mouse button, then drag

the mouse around the area you wish to fill your viewing area.

Zoom in/out. While in Zoom Window mode, you can press the right mousebutton and move the pointer up and down to zoom in and out of an image. Up

increases magnification while down decreases it.

OR

Zoom in/out tool

Click to access the Zoom in/out control. Hold the left mouse button

down while moving the pointer up and down to zoom in and out of the image.Up increases magnification while down decreases it.

Note: You can use the hotkeys or on the numeric keyboard tozoom in and out while any tool is active. First click inside of the viewer frame

window and then hit the + key to increase magnification or the - key todecrease magnification. If you are using a laptop that has no numeric

keyboard, use the +/- keys while in Num Lock mode.

Magnifier

The Magnifier tool summons a rectangular "magnifying glass" in your

viewing window. Use this tool to zoom into smaller areas on a larger image.

Adjust the magnification by clicking and holding the left mouse button on thezoom adjustment handle. Dragging upward increases magnification whiledownward decreases it.

Move the magnifier by clicking and holding the left mouse button on themagnifier window, then dragging.

Resize the magnifier by clicking and holding one of the four corner resize

handles and dragging.


25/136

Viewing Tools

21

Close the magnifier by clicking the red "x" in the upper right corner.

Toggle the magnification behavior (eyeglass, bird's eye, or dock) through thesmall icon in the upper left corner of the magnifier window. Click the icon totoggle between the behaviors.

Eyeglass - When this icon is displayed in the magnifier, you can click on

any area of the drawing or document and the magnifier will snap to that areaand display the selected section.

Bird's Eye - When this icon is displayed, a small rectangle displays with

your cursor when it is moved off of the magnifier window. You will notice thatas you move your cursor around the document or drawing, the area containedin the cursor's small rectangle displays in the magnifier window (bird's eye

view).

Dock- When this mode is selected, you can click on an area of the

page that will stay "docked" in the magnifier window. If you scroll the currentpage, the view that's in the magnifier stays the same.

See also:Measurement Magnifier

Image Based Zooming

Image-based zooming is a percentage of scale based on the originaldocument's coordinate system. You can select to view a document from 25 to400 percent of its actual size through the image-based zooming drop down

box or you can type in a custom percentage and hit . The windowsize does not adjust for this type of zooming, but rather the size of thewindow determines how much of the image is visible.

When zooming with any of the view-based tools such asfit widthandzoomwindow, the image-based zooming drop-down box displays the current zoom

percentage.

Right Mouse Controls

When using certain tools, clicking the right mouse button brings up a pop-upmenu containing variousdisplayand edit commands. However, when the Pan,Magnifier, and Zoom Window tools are active, the right mouse button can beused as an added navigational control to quickly zoom in and out.


26/136


22

The right mouse button navigation is available whenever you see the right

mouse button image on the far right side of the status toolbar.

Pan tool Zoom Window tool Magnifier tool

Mouse Wheel

The mouse wheel behaves differently depending on the type of file beingviewed. When using the mouse wheel while viewing a document file, the

document will scroll up and down. If used while viewing a drawing file, the

drawing will zoom in and out. Up increases magnification while downdecreases it.

Display Tools

View Tools

You can change the way the image displays within Brava! by using thevarious view tools. The horizontal Scroll Bar contains buttons for the less

frequently used display commands. From left to right, these are:

Rotate

Set Visible Layers

Monochrome

Background Color

Page Control

See Also:

Zoom and Pan ToolsDisplay Options


27/136

Viewing Tools

23

Rotate Tool

You can rotate an image clockwise in 90 degree increments. Click on thescroll bar until the image is rotated to the desired increment.

You can also rotate an image clockwise or counterclockwise through the rightmouse button menu (Rotate/Mirror->Rotate Clockwise or Rotate

Counterclockwise) in 90 degree increments. Hotkeys available for these

functions are + (clockwise) and + + (counterclockwise).

To rotate a markup entity seeEditing Markups.

Visible Layers

You can turn image layers (e.g., layers of a DWG file) on or off through theSet Visible Layers dialog box.

1. Click on the scroll bar or hit +.2. Select the check box(es) next to the layer(s) you wish to show or hide. A

checkmark indicates visibility is on. Click Hide All to turn the visibility ofall layers off, or Show All to turn the visibility of all layers on.

3. Click Apply to update the image display without closing the dialog box.(You can click Restore Defaults to undo any changes you have made).

4. Click OK to update the image display and close the dialog box.

Note: This menu option is disabled if the View by Layerrightis disallowed ona CSF document.

Monochrome

Viewing in Monochrome Mode changes all lines of a color image to a single

color (the default is black). Markup entities remain in color for quick

identification.

Click on the scroll bar to change to monochrome mode. Click to return

to color mode.

Background Color


28/136


24

You can change the background color of file types with "transparent"background colors, such as monochrome raster and vector file types (color

raster files are not affected) to black, white, or gray. If you change thebackground color to the same color as the selected foreground color formonochrome images, the foreground color will automatically be changed.

To change the background color, click on the scroll bar and select Black,White, or Gray from the pop up menu. Background color can also beaccessed through the view window right mouse button menu. If you select

the Default menu item, Brava! Enterprise will decide through driver directiveswhich background color to use (for example, CAD file backgrounds will useblack, office formats will use white, etc.).

You can toggle through the background colors using the hotkey +

Note: Background color is persisted between opening like file types

(document or drawing). For example, if you set the background color on acurrently viewed .PDF file to gray, and then set the background color on a

.DWG file to white, subsequent document files (pdf, tiff, doc, xls, etc.) displaywith a gray background while subsequent drawing files (dwg, dwf, dgn, prt,

etc.) display with a white background.

See Also:Markup Text Background ColorBackground Fill

Page Control

When you view a multi-page document or drawing file, the paging controlsdisplay on the scroll bar.

Changes to the next page of the document. If you are

viewing the last page, it changes to the first page.

Changes to the previous page. If you are viewing the first

page, it changes to the last page.

Allows you to specify the page you wish to view. You can

type a page number and hit , or select a page nameor number from the drop-down list box. A typed entry (for

example, 25) displays as #page/#total pages (25/72, for

example).

Scrollable Paging

With document files, you can scroll through pages using the mouse wheel orvertical scroll buttons.

If the file is not a document, the behavior of the mouse wheel and scroll

buttons is to zoom in and out.

Thumbnail Paging


29/136

Viewing Tools

25

If enabled, thumbnail navigation is available for document pages via ascrollable thumbnail panel. Selecting an image in the thumbnails panel

changes the current view to the selected page. You can float your mouse overeach thumbnail to view page/sheet name, if available. See alsoPageThumbnails.

Note: You can control the order that multi-page DWG files appear in the filelist through the myrdrv.inifile located in your Brava! installation directory. In

the [DWG2DL] section of the file, adjust the value of the PageLoadOrder

parameter according to the following preference:

0: Paperspace first1: Modelspace first

2: Paperspace only3: Modelspace only

4: Similar to 0 except the last active layout is first.

Example: PageLoadOrder=0

If there is only one page, it is loaded.

Mirror

You can flip a raster image (such as a TIFF file) horizontally with the Mirrortool. From the right mouse button menu, select Mirror to toggle the mirror

image on or off.

Notes:

Hotkey for the Mirror tool is + You can create markups on images that have been mirrored, however,

when the image and markup are reloaded for viewing, you will need tomirror the image again for the markup to display correctly over the image.

When navigating through or doing a print preview on a multi-pagedocument, the mirror setting is retained (persisted) when navigating backand forth through the document pages. In addition, printing when doing a

print preview with the mirrored state intact will print the image correctlyas seen in the preview.

If a raster file is loaded using INSO drivers, the image is treated as vectorand therefore the mirror function will have no effect.

Display Options

Available from the right mouse button menu are various check boxes that let

you alter the way the image displays in the view window such as Fit Width, Fit


30/136


26

All, next and previous paging commands, and the edit commands (copy,paste, and delete).

Select Enable Animation if you would like to turn on this feature. Whenselected, the image makes animated transitions from one viewpoint to thenext when using any of the viewpoint transition tools such as thezooming

and rotate tools. When this feature is turned off, the image will snap to eachviewpoint change.

Select Review Changemarks to display theReview Changemarksframe on

the right portion of the viewer window.

Select ShowLine Weight to display an entity's true line width. If not

enabled, the view displays with all controllable vector lines drawn at one pixelthickness regardless of the entities true line width. The one pixel with stays

constant at zoomed magnification when this option is disabled. Disabling theShow Line Weight command is useful when viewing files containing entities of

unusual thicknesses that can obscure other entities if displayed at their truewidth.

Note that this option overrides the state of the Show AutoCAD LineWeights option and if unchecked, line weights will not display at all.

Select Show AutoCAD Line Weights to display any line weights that havebeen set in CAD files. The line weights display on screen, and weights are

maintained when publishing to the available output formats (TIFF, PDF, andCSF). Note that Brava Reader cannot open AutoCAD files directly, but may

open a CSF file that was produced from a file with the relevant line weights.Note that the Show Line Weightoption must also be enabled to use this

feature.

GDI++ support is provided for viewing vector based files with Anti-Alaising

(smooth lines). A right mouse menu option "Smooth Edges (Slower)"allows you to turn off Anti-Alaising to improve display performance if desired.

If GDI++ is not available, this menu option is grayed out.

You can also control theBackgroundcolor toggle from the right mouse button

menu. Select BackgroundColor to switch from white, to gray, to black.Select Default to use the background color determined by the driver

directives.

You can flip a raster image horizontally with theMirrortool. Select Mirror totoggle the mirror image on or off.

Placekeepers

Placekeepers provide a simple way to temporarily save and traverse a list of

view states. These Placekeepers are session based place markers and do notcarry forward from session to session.

The three Placekeepers commands can be accessed from the Marks->command of the right mouse button menu.


31/136

Viewing Tools

27

Add Placekeeper - This command saves the current view state to the end ofthe list of saved Placekeepers . A new Placekeepers can be set whenever

there is a change in zoom level, rotation, page number, or compareview mode. (A new Placekeepers cannot be added for a pan locationchange.) A maximum of 1000 Placekeepers can be added. You can use thehotkey + to add a Placekeeper of the current view state.

GoTo Placekeepers - This command toggles through the list of savedPlacekeepers . You can also use the hotkey ,Ctrl> + + to navigatethrough the Placekeepers .

Remove Added Placekeepers - This command clears the list of saved

Placekeepers . Placekeepers only exist during the viewing of a single file.When the file is closed, all saved Placekeepers are cleared. Currently,Placekeepers lists cannot be persisted in Brava! Enterprise.

File Comparison Tools

Compare

Brava! Enterprise 's Compare feature allows you to perform a graphical

comparison of two file versions. This feature is only available if it has

been set up and configured by your integration administrator.

The Comparison Toolbar appears at bottom of viewing window. The toolbar

contains several commands from a drop down menu for different viewingoptions. Depending on the viewing option chosen, two buttons (align and

clear align), and a slider may be present.

Overlay Differences (Default View)The compare file version opens overlaid on the open file. The open file

displays in red (deleted geometry), and the compare file displays in green(added geometry). Geometry that has not changed (common between both

revisions) is gray.

Use slider to change transparency for clearer visibility of the file differences -right to dim red (deleted) areas, left to dim green (added) areas.

Overlay

Both versions are overlaid and both files display at their original colors. Usethe slider to change the transparency of each file - left to dim the compare

version, right to dim the open version.

Side-By-Side

Both versions are displayed in a split-screen image. Move the slider to view

transparent differences overlaid in each version.

Deletions


32/136


28

Only deleted areas (areas present in the open version, but not in the compareversion) are displayed in red.

AdditionsOnly added areas (areas present in the compare version, but not in the openversion) are displayed in green.

UnchangedOnly areas that are present in both the compare version and open version are

displayed in gray.

Open File (Only)Only the file that was first opened is displayed (normal colors).Set Alignment

pointsfor comparison tool is available.

Compare File (Only)Only the file that was opened for compare is displayed (normal colors).Set

Alignment pointsfor comparison tool is available.

Notes:

Markups are only supported on the "Open File (only)" view

You can use the hot keys below to nudge and re-scale a compareimage or drawing to an open drawing, allowing you to interactively

make small adjustments to align the files more precisely. This featureis especially useful for comparing two TIFF images that contain thesame text but have different line spacing.

Hold down the key and then press one of these keys to nudge

the overlaid "older version" in the desired direction:

= nudge position left = nudge position right

= nudge position up = nudge position down

plus key = nudge scale up

minus key = nudge scale down

Set Alignment Points

Used with file version comparisons, the Set Alignment Point tool allows you to

compare two versions of a file that are of different scales, or world page sizes.

This tool is especially convenient when a major version of a file has multiplesections saved as separate files.

The alignment tool allows you to define a single identical location on each file

that is used as a common alignment section when the two files are overlaid.


33/136

Viewing Tools

29

To use the Align tool:

1. Open a document and use theComparetool to open a second comparisonfile that is of any scale.

2. Select Open File (Only) from the Comparison Tool drop down list to viewthe first document you opened.

3. Click on the Set Alignment Points button. The cursor changes to ameasurement selectiontool and will allow you to precisely select two

picking points on the image. Identify a small section of the image that iscontained in both the first and second document.

4. Left click on the start point and then left click on an end point of acommon section to define the alignment.

5. Select Compare File (Only) from the Comparison Tool drop down list toview the second document you opened for comparison.

6. Click on the Set Alignment Points button and select the exact samepoints of the section that you chose to use in the first document.

Now, if you select any of the compare features from the drop down list(Overlay, for example), the points placed in the first file are pinned to

the points placed in the second file. When alignment is active, bothdocuments display at exactly the same scale.

7. Once you have successfully chosen two identical alignment points in eachdocument, the Clear Alignment Points button becomes available. Youcan restore the original view at any time by clicking this button to remove

your set alignment points.

Note: The following hotkeys can be used while in Compare mode tonudge the overlaid "older version" in the desired direction:

+ = nudge position left

+ = nudge position right

+ = nudge position up

+ = nudge position down


34/136

30

MARKUP AND REDACTION TOOLS

Markup Files

Markups allow you to annotate documents without altering the documentitself. All markup entities are saved in a markup file, which is associated and

overlaid on the image. There can be more than one author per markup file. A

new layer is automatically created for each new markup file author(determined by the login user name), allowing them to see other author's

markups, but not edit them.

You cancreatenew markups, open an existing markup forediting,overlay

one or more markups on its source document for review, or permanentlypublishmarkups and redactups to CSF, PDF, or TIFF output files.

The symbol indicates that markup files exist on the server for the current

document.

What do you want to do?

Create Markups

Open Markups for Editing/Edit Markups

Overlay Markups for Review

Consolidate Markups

Close Markups

Save Markups

Publish Markups/Redactups

Change Markup Ownership

Create a Markup Stamp Template

Create Redactions

See also:Markup Toolbar

Stamp Templates


35/136

Markup and Redaction Tools

31

A Stamp Template is a group of markup entities, defined by an author as a"stamp". The template can contain any of the available markup entities,

including dynamic text (similar tobannerstrings) that update when a useradds the stamp to a markup layer that is open for edit.

To create a New Stamp Template:

1. Open a document to use as a reference in regard to size and shape of thestamp template you wish to create.2. Verify that you are on page 1 of the document.3. Click on the toolbar. Select Stamp Templates -> New. (Note: If the

option is not available, see notes below about permissions.)

4. TheMarkup toolbaropens. Use the available markup tools (see note) tocreate a group of one or more entities and/orraster imagesthat will besaved as a single stamp template. You can useTagsin your stamp'smarkup textthat will dynamically update to the tag's value when in use.

Note that the following markup tools are not available for

use with the stamp tool: Changemarks, redactups, hyperlinks, andedit text group.

To allow reviewers to manually update values contained in a

markup stamp, use theTokenbutton. When used in a markup

text string of your stamp template, you can set user promptsvia the %prompt("Label_String") token. When the user inserts,or double clicks a markup stamp, a text entry field displays,

prompting them to enter requested information. This text entryfield can be edited at any time during the review process untilthe markup stamp is finalized throughpublishing.

When inserting dynamic stamp tokens into markup text strings,

an integration can use the custom %dbupdatestring(field

value) token in the stamp template to allow communication

with the integration database and to dynamically update the

stamp's field label values when the stamp is inserted into amarkup, or when a reviewer double clicks on the insertedmarkup stamp. For example, the following tokens:

%dbupdatestring(Date)

%dbupdatestring(Time)

%dbupdatestring(Author)

%dbupdatestring(Priority)

%dbupdatestring(Status)

Produce the following table model:

Field label Value

Date May, 08, 2008

Time 13:00:31

Author Joe Smith

Priority HIGH

Status REVIEW


36/136


32

5. To save the group as a stamp template, click and selectStampTemplates -> Save or Save As.

6. Enter a name for the new template and click OK. The template is saved tothe server's list of available stamp templates (by default C:\Program

Files\IGC\Brava!\Brava! Server\stamptemplates) that users may summon

wheninserting a stampinto an editable markup layer. A newly created orupdated stamp becomes immediately available to an end user when heaccesses the server folder through the markup stamp Browse button.

Note:Stamp templates created in one file format (such as PDF) should

only be applied to files of the same format type or the stamp may notbe applied with the correct scaling for the file format. It is

recommended that you append the file type to the name of the stamp

template, for example, a template created on a PDF document might benamed template1_pdf.xsp.

7. To exit Stamp Template mode, select ->StampTemplates->Close.

To Edit an existing Stamp Template:

1. Open the file on which the original Stamp Template that you wish to editwas created. Stamp templates should be edited against the samedocument each time.

2. Click on the toolbar and select Stamp Templates -> Open3. Choose a Name in the "Open Stamp Templates" list box and click OK. The

template opens at the same coordinates as when it was last saved.

4. You caneditthe individual elements of the template as any other markupfile by adding, deleting, moving, and copying markup entities. (Note that

you cannot copy markup entities to other pages of the document. Thetemplate must be created only on page 1.)

5. When finished editing, select - > Stamp Templates->Save to savethe template with the same name. Select Save As if you would like tosave the template with a different name.

Stamp template notes:

When a new or existing stamp template is open for edit, the Save

Markup menu items are disabled. In addition, the following markup

tools are not available and cannot be used when creating stamp

templates: Changemarks, redaction tools, Place Stamp, hyperlink, andedit text tools.

A group of entities can only be saved as a stamp template that werecreated on the first page of the current file.

After saving a template that contains dynamic tags, you should verify

that the template works as expected by opening up another browsersession, loading a file, and creating a new markup layer that includesthe stamp to be tested.


37/136


33

The stamp template feature may not be available if your administratorhas disabled this feature through its optional parameter

EnableMarkupStampTemplate.

Stamp authoring can be disabled separately from stamp usage. If this

feature (stamp authoring) is disabled, you will still be allowed to use

the stamps (available from the markup toolbarInsert Stamptool) thata user with more privileges creates.

Stamp Tokens

You can usetoken variablesin your markup text strings when creating stamp

templates. The Tokens button is only available when in stamp authoring

mode when using themarkup texttool, or when a single text entity isselected.

To allow reviewers to manually update text contained in a markup stamp, usethe %prompt (label string) token. When used in a markup text string of your

stamp template, you can set user prompts that allow them to update the

string. When the user inserts, or double clicks a markup stamp, a text entryfield displays, prompting them to enter the requested information. This text

entry field can be edited at any time during the review process until themarkup stamp is finalized throughpublishing.

To add a token to your markup text string:

1. Create a newstamp template, or select a text string of an existing stamptemplate.

2. Use theMarkup texttool to draw out an area for your stamp text andset the fontproperties(style, size, and color).

3. Type out descriptive text for the entity. This text is your stamp previewtext. For example, if you want the stamp to prompt the user for the file'scurrent status and Employee ID number, type in:


38/136


34

#

If you want to reserve space for answers to fit multiple lines, you canadd blank lines to the preview text.

4. With the text entity selected, click the Tokens button to add variabletext that will replace the preview text when the token is resolved by auser.

5. In the Replace with Variable Textdialog, enter % to summon thetagslist.

You can use any combination of text and tokens in your variable text

strings. Select the Prompt token for each prompt that you would likedisplayed to the user. In the above example, the token expressions

might be:

Status: %prompt(Enter Current Status)


39/136


35

Date: %Date

Emp #: %prompt(Enter your Employee number)

6. Click OK on the Replace with Variable Textdialog to save the token valueand then Save the stamp template with a descriptive name such as

"Status" in this example. ( - > Stamp Templates->Save)

This example would display the prompt dialogs shown below when a

user resolves the token by inserting or double clicking thismarkupstamp.


40/136


36

The text entered by the user replaces the preview text that you set inyour stamp template. The non-prompt tags update automatically (in

this example, %Date). If the user cancels, the prompt tags are notresolved and are left blank.

Notes:

o If you are updating an existing stamp template's text string withtokens, be sure to update the preview text so that it correspondswith the token expressions that are added.

o You should always test your stamps before assuming that they willbe placed and resolved correctly.

o You can type variable text expressions directly into the markup textfield, rather than use the Token button, and they will be resolved

correctly. The main advantage of using preview text (that is

replaced with variable text) is that the preview text can be muchshorter in length and more easily understood than variable text.

Creating Markups

To markup a document or image, create a new markup file.

1. Click on the Standard toolbar and click New.... (or you can use the + keystroke).

2. Select the desired markup tool from theMarkup Toolbar.


41/136


37

3. Once created, you cansaveyour markup layer to be reviewed with thecurrent file and/orpublishthe file as a new rendition in PDF, DWF, TIFF,

or CSF with the markup layer (including redactions) permanently overlaid.

Editing and Copying Markups

You can edit and copy markup entities in the active (editable) markup files.

You can create new markup entities or use theSelect Markup Toolto select

existing entities to resize, reshape, move, copy, or delete. The Select MarkupTool must be active when selecting and editingMarkup Text.

To open a markup file for editing:

1. With a document opened in Brava! Enterprise that has markup filesassociated,click on the toolbar and select Open....

2. Select the previously authored markup file you wish to open.3. Click OK.4. Click on the Markup toolbar.5. Select the markup or markups you wish to edit. You can select more than

one markup by pressing while clicking on the desired markups, orby drawing a bounding box around a group of entities that you wish to

select. Holding down the Ctrl Key is not necessary when drawing abounding box for selection, but the entities you want included must becontained within the selection box boundaries. Any entities that are

hanging over the box's edges will not be included.Note: If you are not the author of the markup file, seeChanging

Markup Ownership.

6. Edit the markup(s) as desired. You can move, resize, delete, copy, orreshape markup entities.

Hold the left mouse button down on any of the 8 resize

handles (to resize) or on the entity itself (to move), and thendrag.

To delete the selected markup(s), press (on yourkeyboard or from the right mouse button menu).

To copy and paste the selected markup(s), use the keystroke, or select Copy from the right mouse button menu

and paste into another area of the same page, another page in

the document, or another document open in another Bravawindow. See section below for more information about copyingmarkups.

To rotate the selected markup(s), click on the green ball

extending from the center of your markup entity. The cursor


42/136


38

changes to . Drag the ball in the direction you wish torotate and release the mouse button to set the entity. For finer

tolerance, click and drag the green handle farther away fromthe center point of the entity and then rotate. The entity will

rotate in much smaller increments when the handle length is

increased.

To change the shape of a selected markup, click on one of the

independent edit handles (white boxes) or anchor points (blackdots) and drag in any direction.

To change the color of the selected markup(s), choose a newcolor from the Markup Propertiescolor menu.

You can change selection of additionalmarkup propertiesfrom

various drop down selection boxes, such as line width, endarrow styles, line styles, fill type, etc.

To add ahyperlink, select the markup and type or select a URLfrom the hyperlink text box.

To edit aChangemark's text, editing must be done to the

Changemark entity itself and that information cannot be editeddirectly in the Changemarks List panel.

To edit aRedactionReason,selectthe redactup entity and click

the Change button in the properties toolbar. In the EnterReason text field, type in or select a new reason. Reasons arepersisted in the User Profile BravaEnterpriseClient_Reasons.ini

file.

Copying Markups

1. You can select and Copy a markup or group of markups through the rightmouse button menu command. (Changemark, redactups, and edit text

entities cannot be copied/pasted.) Hold down the key to select

multiple markup entities (or draw a bounding box around a group ofentities) and click Copy. You can Paste the markups into the same page

or into a different page of the same document. In addition, you can pastethe copied markups into pages of documents that are open in other Bravawindows.

2. + drag copies the selected markup, + drag lets you movethe selected markup along the X or Y axis only.

3. If editing markups on a multi-page document, you can copy selectedmarkups to all pages if your administrator has enabled this feature. Use

the copy entities button in the markup properties bar to copy allselected copy able entities to all or designated pages of the document.Entities that cannot be copied includeedit text,Changemarks, and

redactups. From the Copy Entities to Designated Pages dialog, selectwhether to copy selected markups toAll pages, or Designated pages. If


43/136


39

Designated pages is selected, enter page numbers and/or page ranges,separated by commas. For example; 3,5,9-15.

Note that a separate undo needs to be performed for each entity

copied into each document page if you change your mind.

Changes made to a copied entity on one page have no impact onany of the entities contained in other pages.

4. When finished editing,savethe markup.Note: Markup layers that have beenpublishedcan never be edited ordeleted.

Closing Markups

To close the currently active markup:

1. Click on the toolbar.2. To close an editable markup, click Close on the drop-down menu. You will

be prompted to save the file before closing if the markup has not been

saved yet or if changes have been made.3. To close markups that are opened for review, select Close Review and

select the overlaid markups in the list that you want to close. If only one

markup is opened for review, it is automatically closed. No markup list willappear.

The following keystrokes are available to quickly execute the close markup

and close review commands. + + = Close Markup

+ + = Close Review

Note: Markups that have beenpublishedcan never be closed.

Saving Markups

Markup files are saved as MRK or DXF files.

1. Once you havecreated a markuplayer, click on the toolbar tosummon the markup Save As dialog, or click and select Save, orSave As, or SaveAs DXF.

2. Type the file name in the File Name text box. Makups are saved to theMarkups directory within the installed Brava! Server directory unless a

different path is specified in server file or the HTML pages. See the Brava!Install Guide in the Brava! Server directory for more information. Markupssaved with Save or Save As are stored with the extension *.mrk (markup

format). Markups saved with SaveAsDXF are stored in *.dxf format andcan be opened in CAD applications.


44/136


40

3. Click OK.The following keystrokes are available to quickly execute the save markup

commands.

+ = Save Markup + + = Save Markup As

Note that markup layers that contain redactup entities must be

publishedto complete the redaction.

See Also:

Publishing Markups

Publishing Markups to PDF Files

Overlay Markups for Review

Though an image file can have only one active markup associated with it,there can be multiple overlaid, or read-only markups attached. Markups thatare opened for review can optionally be permanentlypublishedto the currentfile. Markups opened for review cannot be edited, but one or more overlaid

markup layers can be permanently published with the current file, along withany newly created markup layers, as a new markup.

1. Click and select Open for Review....2. Select the markup file or files you wish to overlay and click OK. Markup

files can be recognized as having the extension .MRK or .XRL.

The following keystrokes are available to quickly execute the open markup forreview command. + = Open for Review

Note: The symbol present in the status bar indicates that markup files existon the server for the current document.

See Also:

Consolidating Markups

Publishing Markups/Redactups

You can publish markups (including redactups) with any native files (or CSF

files that have the markup burn-inright enabled) and output to CSF, TIFF, or

PDF format. This means that when the publishing action completes, the


45/136


41

markups and resulting redactions, as well as the currently set banners andwatermarks are included within the newly created file and can never be closed

or edited.

If the file you are publishing markups into is a CSF file, the newly created CSFfile with published markups will retain all of theVisual Rightssecurity settings

of the original CSF file, includingexpiration dateif set.

To publish markups and finalize redactions:

1. Open a file andcreate a markuplayer. You may also open markup layersfor review.

2. If you have placed entities for redaction on your markup layer (throughthe use of redaction scripts, or redaction tools), you should use theVerifytool to check your redactups before publishing the markup as a redaction.

3. Click on the toolbar and select a publishing output format:CSF,PDF,orTIFF

4. All currently opened markup layers are permanently published with thefile's view. If the editable markup contains redactup entities, the markupis automatically published as aredaction. Redacted files are renditions of

the original file that have had all sensitive or proprietary information

securely and permanently removed and can be used for outsidedistribution.

5. Select your publishing options for the desired output format.6. From the Publish Option dialog, select to save the file on a file system

(Save toFile ), or to send an email with the file attached (Email asattachment).

7. When a user opens a file that has been published with markups, both themarkups and document are automatically visible. The user can view andreview anyChangemarks contained in the published markup.

Publishing of Markup EntitiesMarkups that don't contain redactup entities can be published with the current

file to a CSF, PDF, or TIFF file and any markup that is opened for review or

edit is stored. The output file is a snapshot of the current view as a new filewith markups permanently overlaid.

Publishing of Redactup EntitiesMarkups that contain redactup entities are published to the output CSF, PDF,

or TIFF file for the purpose of redaction. A redaction processes these entitiesto disallow viewing, copying, or searching on concealed text.

When initially publishing a markup that has redactup entities into a CSF file,

you have the option of setting an expose key (password). A correctly enteredexpose key (by the end user) will cause any redactup entities to become

transparent, revealing the hidden portions of text and graphics. If no exposekey is set, the redactup entities remain as solid entities (finalized redactions)


46/136


42

and viewers cannot remove or edit them, nor can they copy or search on thetext they conceal.

Once a redactup contained in a markup layer has been published as aredaction, no mechanism exists for you, as the author, to edit or remove thatredaction from the published file (with the exception of CSF documents with

an expose key set).

When a user opens a published file that has markups and/or redactions, both

the markups and document are automatically visible. Published markup layerscannot be closed, however, they can be printed andChangemarks can benavigated as they normally would.

When publishing redactions asTIFFandPDFfiles, you can choose whether or

not to include the redaction reason code summary as an appended page.

See Also:Publishing markups to PDF files

Redaction

Publishing Markups in PDF Files

Whenpublishing a PDFfile that contains markups, there are two ways

those markups can be represented in the resulting PDF file. Select yourdesired options from the PDF Options dialog:

Insert Markup as PDF Comment

The default behavior is for markups to be saved as PDF Comments,meaning that they can be altered from Acrobat Professional. Note that themarkup redactup entity does not have a corresponding Acrobat comment,

and therefore, the redacted text is actually removed from the publishedPDF file.

Burn-In Current Markup

Alternately, you can select topublishthe markups on the PDF file meaning

that they are a permanent part of the document image and are not PDFcomments. Changemarks are always transferred over as PDF Comments to

allow the Changemark details to be reviewed with other PDF viewers..

A file that contains markups with redactup entities loaded and that ispublished to PDF will always have those areas redacted in the output PDF

file.

An Administrator can choose the method that you will use to apply markupsto published PDF files, or he can choose to let you select the method you

prefer. If this is the case, a choice dialog displays when using the Publish