Brainware by Hyland @ Siemens · 2020. 4. 21. · Brainware @ Siemens What´s next Structured evaluation for additional territory deployments (current focus on order confirmation)

Brainware by Hyland @ Siemens

How Siemens increased automation Kobor Ninja, Siemens AG – Solution Owner

Unrestricted © Siemens AG 2020

Page 2

Agenda

➢ Siemens Global Business Services

➢ Siemens’ Journey together with

➢ What´s next


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Mobility

Siemens –

Organizational Structure 2020

Operating Companies Strategic Companies

Gas and

Power

Smart

Infrastructure

Digital

Industries

Service Companies

Financial Services Global Business Services Real Estate Services


Page 4

First and foremost not just a service company –

A Partner of Choice!

Global Business Services


Page 5

Agenda



➢ What´s next


Page 6

Where we started from

Tackling pain points in invoice processing

PDF via

email

Paper

invoices

Gets

printed

Manual sorting

by document

type

Inhouse

Scanning and

OCR Solution

Vendor determination

Semi automated line

pairing, Partial automated

posting and exception

handling

3rd Party

Scanning and

Verification

Manual

rejection process


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One harmonized and streamlined process

solution scope

Supply chain management

Vendor master

data management

Order requisition

& purchase

processing

Accounting

Scanning &

Archiving

OCR & Classi-

fication

Verification &

ValidaitonPO line pairing Clarification Approval

Treasury

Enabling improvement impact

Posting Payment

Enabling

Scanning

Scan

provider

Solution Scope & Improvement Impact

EDI &

PDF

SAP ERP & workflow tools

Automated approval process

Automated clarification

workflows

Automatic posting

E-Mail

Boxes

Intelligent

OCR &

Classification

Vendor

Determ.

Brainware

PO line

Pairing

Brainware by Hyland enables process automation in the area of invoice verification as well as facilitates automation in

subsequent processes in SAP / workflow tools

Invoice rejection due to

non-VAT compliance

Verification,

Validation, VAT

Compliance

Checks

Vendors

Direct & indirect

connection to SAP

up to 35% straight through processing rate ~50%-80% posting automation rate


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Main Achievements together with Brainware


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The success story continues

in project phaseBrainware INV with

manual verification

Brainware INV without

manual verificationBrainware remittances

2. Remittances

Countries: 3

Annual volumes: ~150K

1. Invoice

Countries: >20

Annual volumes: ~3,5 Mio

3. Order Responses (since 2019)

Pilot: GER

Currently in ramp up phase

Verification in three locations

➢ Czech Republic (incl. process Experts)

➢ India

➢ Portugal

3. Dunning letters

Countries: 1

Annual volumes: ~110K


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Key outcomes with

Reduced manual data entry – 93% of the > 50 data fields per transaction

captured accurately on global level

Correct determination of SAP vendor ID in >95% of all invoices

Automatic classification and company code identification

Increased automated postings by average of 20-30%

Technical flexibility to introduce new rules and validations

Complete process overview with visibility

✓

✓

✓

✓

✓

✓


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Agenda



➢ What´s next


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Brainware @ Siemens

What´s next

▪ Structured evaluation for additional territory deployments

(current focus on order confirmation)

▪ On-going analysis and optimization of system performance

Our wish for the future with Hyland:

To continue the great collaboration and to look in to further innovations such as

machine and cognitive learning

Documents

Brainware by Hyland @ Siemens · 2020. 4. 21. · Brainware @ Siemens What´s next Structured evaluation for additional territory deployments (current focus on order confirmation)