Bookshelf APWA BookstoreFree Online From APWA Public Works Management Practices Manual, Version 7 Why Manage Assets? Justify funding for preventative maintenance Establish scope and timing of rehab/replacement Establish budget/staffing to meet maintenance needs. Establish inventories for parts and materials. Evaluate effectiveness of new materials/methods. Build credibility with public/elected officials. Provide expected Level of Service (LOS) Establish net worth of asset to comply with GASB34 (modified accounting method) Asset Management Questions: What do I have? Where is it located? What condition is it in? What is its life expectancy? What condition will it be in the future? Whats my goal for its condition (LOS)? Should I maintain or replace it? How much should I budget for it? What is my annualized cost for this asset? Why Manage Assets? Adapted from EPAs Fact Sheet Asset Management for Sewer Collection Systems From Pavement Management for Airports, Roads, and Parking Lots, M. Y. Shahin Stages of Asset Management Stage 1:Inventory Network Division GIS Attributes Age Cost Stage 2:Condition Repeatable measurement Reliable/accurate Comparative standard Stage 3:Life Expectancy Sophisticated models Simple Time to failure Stage 4:Full Asset Management Model options Optimize expenditures Meet level of service goals Reduce political influence 9 Maturity Scale Asset Management Databases GIS Traffic Count Crash Data Asset Inventory Asset Condition Asset Vulnerability Climate Conditions (NOAA, StormWatch) Soil Characteristics Life ExpectancyModels Straight-line depreciation Manufacturers recommendations Deterioration models Lifecycle preservation model Need to be: Based on Established Inspection Standards Repeatable Reliable Sampled or complete Frequent Condition Inspections How Much to Inspect? Complete Partial Small Samples Small Sampling Common characteristics allow a small sample to reliably measure condition of entire asset: Age Materials Load/Use Maintenance History Individual assets need to be carefully selected to enable small sampling statistics OP Assets Poles Signs Lights Wiring Junction Boxes St. Light Controllers Cable Street Light Wiring Fiber Optic Cables Conduit Signal Cabinets Signal Controllers Signal Heads (incl. DMS) Auxiliary Equipment Pavement Markings Streets Street Curbs Sidewalks Sidewalk Ramps Storm Sewer Lines Storm Sewer Structures Storm Sewer Outfalls Fence Guard Fence Walls Bridges Street Information Maintenance Modeling Modeling Against Budgets Impact of Plan on Network Modeled Network Performance Increasing funding from $7.7M to $12M stabilizes network condition Asset Mgmt. Road Map Work Management What? Managing labor, material and equipment Recording time and costs associated with assets Keeping maintenance records and tracking work Why? Tracking Service Requests Work Scheduling/Planning Performance Measures Access to Historical Data More Efficient Use of Resources Reduce Equipment Downtime FEMA Reimbursements Service Requests Web-based submission Phone Walk-ins Routing based on work rules Automated alerts Internal Data Entry Form Custom On-line Interface Automated Alerts Work Scheduling/Planning Reactive Potholes Street Light Outages Accident Response Proactive Street Sweeping Inlet clean-out Equipment Maintenance Crack Seal Programmed Street Maintenance Web-based Interface (Customized for Utility Locates) Filtering for Specific Work Sod Damage Map Performance Measures Consistent Data One Answer, Not Three Retrieving Data Through Reports Access to Historical Data Interlocal Agreements Accident Reimbursements Cost Justification FEMA Reimbursement Example: Annual Traffic Signal Maintenance Costs Accident Damage Work Order Results In.. Itemized Billing to Responsible Party Work Order for Special Events Results In. Cost Justification Tracking Costs for FEMA Example: FEMA Staff Hours Report (One of Many Reports) For Any System: GIS What to Look For How to Integrate GIS What to Look For (Generally) Technology Platform Communication Users, Customers Integration Out of the box, or custom Scalability Size of data store, number of users Licensing Per seat, per floating seat, per site. Integration Open systems. Common platforms. Data dictionaries for each systems database. Focus on the data (what you dont see) not on the data editors (what you do).