Board Packet - May 15, 2019 - Board of Trustees...RECOMMENDATION: Approval as presented. Board of Trustees – Special Board Meeting April 17, 2019 Roberts Campus Center Board Room

Board of Trustees Meeting May 15, 2019 Roberts Campus Center – Culinaire Room (I-108) 3:00 P.M.

Agenda Item/Subject Information/Action/Presenter

1. CALL TO ORDER

A. Notation of Quorum B. Flag Salute

2. ADOPTION OF MINUTES Action

A. April 17, 2019 Special Meeting

3. COMMUNICATIONS Information

A. General Information/Introductions B. Correspondence C. Public Comments from the Audience D. Student Leadership E. Renton Federation of Teachers F. Written Communication Reports

4. ACTION ITEM Action

A. Student Leadership Budget Approval Jessica Supinski B. Approval to Expend ASG S&A Capital Equity Jessica Supinski C. Temporary Waiver from High School Graduation Requirements Patrick Brown

5. DISCUSSION/REPORTS Information

A. President Dr. McCarthy Goals: Equity │ Advocacy │ Trust │ Finance

B. Administration/Finance

1) Monthly Finance Reports

6. BOARD OF TRUSTEES

A. Trustee Recruitment Information

B. September Board Retreat

C. Draft Board Meeting Calendar 2020

D. ACCT Conferences Information

1) Leadership Conference │ October 16 – 19, 2019 (San Francisco, CA) 2) National Legislative Summit│ February 9 – 12, 2020 (Washington, DC)

E. Board Liaison Reports Information 1) RTC Foundation Trustee Page

2) RTC Advisory Board Trustee Takamura

Students Succeed at RTC

Board of Trustees Meeting May 15, 2019 Roberts Campus Center – Culinaire Room (I-108) 3:00 P.M.

7. MEETINGS Information

A. June 12, 2019 – Regular Meeting

8. EXECUTIVE SESSION

A. An Executive Session may be called for any reason allowed under the Open Public Meetings Act. (RCW 42.30.110 or RCW 42.30.140).

B. Announcement of time Executive Session will conclude.

9. ACTION Action

A. Action items, if any, that may be necessary to be taken as a result of matters considered in the Executive Session.

10. ADJOURNMENT Action

EVENT REMINDERS

• RTC Downtown Center – Open House/Ribbon Cutting | May 29, 2019 | 4:30 – 6:30PM

• Tenure Celebration | June 5, 2019 | RTC Culinaire Room| 3 – 4:30PM

• Commencement | June 20, 2019 | ShoWare Center, Kent, WA| 6:30 PM

2018-2019 BOARD PRIORITIES Budget Engagement · Tenure Process · Diversity & Inclusion

Students Succeed at RTC

Renton Technical College Board of Trustees Meeting May 15, 2019

BOARD CONSIDERATION AGENDA ITEM: 1. CALL TO ORDER

X Information

SUBJECT: Action

BACKGROUND:

Board Chair Entenman will carry out the Notation of Quorum and call the meeting to order.

RECOMMENDATION:

None.


AGENDA ITEM: 2. ADOPTION OF MINUTES

SUBJECT: A.

BOARD CONSIDERATION

Information

X Action

BACKGROUND:

A. The meeting minutes from the April 17, 2019 special meeting are attached for approval by the Board of Trustees.

RECOMMENDATION:

Approval as presented.

Board of Trustees – Special Board Meeting April 17, 2019 Roberts Campus Center Board Room (I-202)

SPECIAL MEETING

1. CALL TO ORDER

The meeting was called to order at 3:16 p.m. by Board Vice Chair Takamura. A notation of quorum was made, and Trustee Page led the flag salute.

Board Vice Chair Takamura noted that the Board had prepared a resolution to present to Vice President Reyna to thank him for his service to the college. Trustee Unti read the resolution and the Board shared their congratulations.

Trustee Unti introduced a motion to approve Resolution number 14, honoring Vice President Reyna. Trustee Palmer seconded, and the motion carried. Vice President Reyna thanked the Board and added that the work accomplished during his tenure at the college was collective and thanked others for their collaborative efforts.

2. ADOPTION OF MINUTES

Board Vice Chair Takamura asked for corrections and/or additions to the following minutes:

March 15, 2019 Special meeting and March 20, 2019 Special and Regular meetings

Trustee Page introduced a motion to approve the meeting minutes for the special and regular meetings held March 15 and March 20, 2019 as presented. Trustee Palmer seconded, and the motion carried.

3. COMMUNICATIONS

A. General Information/Introductions Dr. McCarthy introduced union representatives Karen Strickland and Ray Carrillo, from AFT Washington.

B. Correspondence All news stories and correspondence were previously shared with Board members electronically.

C. Public Comments from the Audience Present at the meeting were several faculty members and students regarding the action approved in March to reduce the Accounting Program by one full-time faculty. They offered positive comments in support of Instructor Martha Chamberlain, including her longevity and service to the college, talent, adaptability, sincerity, willingness to help students succeed, and being an amazing teacher. Concerns were raised regarding the process for dismissal via the Collective Bargaining Agreement (CBA) and RCW 28B.50.861 and 28B.50.863. Additional comments were shared about low morale on campus.

D. Student Leadership Director Supinski noted entries from the Student Leadership Board report, featuring the Women and Men of Merit programs. Social Sciences Instructor Huma Mohibullah shared information about the Women of Merit program which began last spring. Last year, there was a core group who loved showing up. This year there are twenty (20) plus people showing up regularly. This is great for the empowerment of women. Cynthia Burns, a second year construction management student joined RTC via the Boeing Trade Act program. She was excited when she first came to the college and saw the Men of Merit flyers, then was pleasantly surprised when she saw the implementation of the Women of Merit program. She thanked everyone for the


support of these programs. Academic Career Counselor Eugene Shen spoke about the work that Vice President Reyna supported through DEIC, and that it is fitting to recognize the foundation he is leaving. He proudly stated that the Men of Merit program has been in place for two to three years, with a network of people on campus that is wide-sweeping and in support of the college mission. Many have put a lot of heart and energy into it. Men and Women of Merit are strong and working well. Institutional racism has an impact on our students. We are sending thirteen (13) students to the Students of Color Conference in Yakima this month. A part of this work stems around economic development, and involves our community partners. There is great appreciation for the support of the Board. Trustee Takamura thanked Dr. Mohibullah and Mr. Shen for their support of these organizations. Isiah King of the Student Leadership Executive team, and the Accounting program shared information about organization by students. Several students attended the Phi Theta Kappa (PTK) convention in Orlando earlier this month. Student Government is making a strong push for students to join PTK. This organization offers a wide-variety of opportunities to students, and bringing that awareness is important on campus. The Career Fair will be held May 1. There is a lot of excitement about this on campus; over 80 employers are already committed to participate. The Spring Unity Festival will be held May 16. This is an opportunity for people to come together and have fun. The HIV Testing event will also be held in May. The Greater Seattle Business Administration will have a table at the HIV Testing event to promote the scholarships that they offer for LGBTQA+ students. Trustee Unti heard that Director Supinski was engaged on stage at the PTK conference. Director Supinski shared with the Board that the CEO of PTK asked her to speak on stage at the convention. The topic was “How do we engage PTK in a variety of schools of a variety of sizes”. She was proud to represent RTC and speak on behalf of PTK.

E. Renton Federation of Teachers RFT President May-Farley thanked the Board for their commitment to the college. Many faculty members thanked Vice President Reyna for his support of the faculty over the years of his service at the college. The contract again comes to light. She noted that she continuously works in tandem with the Vice President of Instruction, Human Resources, and Dr. McCarthy. She will likely be working with Executive Vice President Gilmore English in the interim following Vice President Reyna’s departure. Implementation of the contract has had struggles. How this looks and how it will be implemented is yet to be determined. There is a lot of confidence that administration will continue to work with RFT to sort things out. Implementation with contract language is important. She deferred the rest of her time to AFT Washington president Karen Strickland. Ms. Strickland thanked the faculty and students in the room for their sincere compliments and support of Ms. Chamberlain, and thanked the Board for the opportunity to address RFT concerns. She agreed that it is clear that RTC is having financial struggles like so many other CTCs in the system. She appreciated Mr. Bradford’s comments about finding positive solutions. Reducing staff takes time, effort, and resources. She suggested that there are likely other courses on campus that Ms. Chamberlain is capable of teaching. She has extensive skills, history and knowledge. As AFT President, she urged the Board to find a creative way to deal with what is in front them. Ms. Strickland again thanked the Board for their time and attention.

F. Written Communication Reports The Board extended their appreciation for the work that goes into generating the monthly reports.

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4. ACTION ITEMS

A. Appointment of Hearing Officer Dr. McCarthy noted that in the Collective Bargaining Agreement (CBA) Appendix E, Section 7, provides the opportunity for a dismissal review hearing request, which the college has received a request. Dr. McCarthy informed the Board that authorization of the appointment of an impartial hearing officer requires Board action.

Trustee Palmer introduced a motion to appoint the Washington Office of Administrative Hearings to preside over the dismissal review hearing, and the College will promptly request that the Office of Administrative Hearings assign an administrative law judge to that proceeding. Trustee Page seconded, and the motion carried.

5. DISCUSSION/REPORTS

A. Guided Pathways Instructor Camille Pomeroy and Academic Career Counselor Laura Knight are the coordinators for RTC’s Guided Pathways (GP). They coordinated the GP Evaluator visit on campus in March. A copy of the completed evaluation report was included for the Board’s review. They shared a presentation that included the framework, pillars, and phases of the GP work. RTC is included in cohort 2 of the College Spark grant. We were selected because of the good work we are already doing. There are 48 people actively engaged at the college in this effort. Our definition of GP includes a deliberate focus on equity and deliberately involves adjunct faculty. College and Career Pathways Instructor Elizabeth Demong shared information about the pilot and the vision for the developmental math sequence and the role of Financial Algebra. Financial Algebra will be dual credit for high school students, and will provide a great path for many students, including pre-nursing. Trustee Page questioned how they will measure outcomes. Ms. Demong stated that they are working on the common set of skills, where students will then chose the level that they want to achieve. The outcomes assessment will gauge the student’s success, and we are tracking them as they move forward. This is asset driven, hopeful and refreshing. All RTC students have a path, from walking through the doors and the collective efforts to get them across the stage. There is a Guided Pathways Planning class in Canvas, and there are many ways for outreach. It is nice to see movement and momentum. The evaluators will return every year for the duration of the grant. The priority for spring 2019 is the implementation work. The work plan is due in mid-May.

B. President

Goals – This year, Dr. McCarthy’s goals are Equity, Advocacy, Trust and Finance.

Equity – Dr. McCarthy commented that groups on campus bring everyone together to find value. Some who were leaders may leave, yet leave opportunity for new participants and future leaders. The work in DEIC continues as the committee operationalizes the plan. Aaron Reader, Dean of Student Success will take over leadership of the DEIC. Mr. Reader has a great reputation around the state and within the system for his equity work. He will also attend the Mayor’s Inclusion Task Force with Dr. McCarthy or attend when Dr. McCarthy has a conflict.

We continue to look at our hiring practices, and at hiring practices across the state, relative to race and ethnicity. To explore the state personnel data in great length, see (https://www.sbctc.edu/colleges-staff/collegeaccess/research-data/personnel-demographics-dashboard.aspx). RTC continues to have the largest percentage of change in the system in

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https://www.sbctc.edu/colleges-staff/collegeaccess/research-data/personnel-demographics-dashboard.aspx

https://www.sbctc.edu/colleges-staff/collegeaccess/research-data/personnel-demographics-dashboard.aspx


employees of color: 27-36 percent since 2015. Only Seattle Central has a higher total of 39 percent. Overall, system personnel diversity is 21 percent employees of color. RTC ranks first in percentage of part-time faculty of color (31 percent; up from 21 percent in 2015, but down from 33 percent in 2017). Full-time faculty of color lag at 26 percent (tied for fourth— North Seattle 35 percent, Highline 33 percent, Central 30 percent), but this is up from 18 percent in fall 2015 and the percentage increase is third best in the state (18->26 percent). Classified staff rank tied second highest in the system at 53 percent [Central 58 percent, South 53 percent], up from 39 percent in 2015 (the largest change in the system). The fall 2018 data ranks RTC’s administrative/exempt personnel tied for second highest at 30 percent [South 32 percent, Central 30 percent], up from 19 percent in 2017, 21 percent in 2015. We have made good progress in intentional hiring practices with an eye toward equity. In the Human Resources’ March 2019 Board report, the year-to-date hiring data was full-time positions at 53 percent people of color and part-time positions at 56 percent people of color. This growth has been a team effort with strong leadership from Executive Director Hogan and the other members of Cabinet. Trustee Takamura would like the word to get out; 56 percent people of color hired at RTC. This includes an impetus for the whole CTC system. This is how change can be made.

Advocacy and Finance – We continue to push for better funding. The legislative session is getting down to the wire. One of the main financial requests is to have continued Guided Pathways funding (HB 2158). In support of that, last week Dr. McCarthy wrote the finance and appropriations committee members to support HB 2158. On April 1, Dr. McCarthy testified in front of Senate Ways and Means Committee, along with Dr. Luke Robins, of Peninsula College, and Dr. Marty Cavaluzzi of Pierce College, Puyallup. Dr. Robins and Dr. McCarthy spoke about the financial concerns at their respective colleges, while Dr. Cavaluzzi talked about Guided Pathways. The next day the Senate amended the bill to add $9M in one-time funds for foundational backfill. We are still working to educate legislative members. The PSTAA funding (SB 5851) did pass the House and is onto the Governor. Important revisions allows use of the funds for early learning center construction and endowing the funds for a Promise-like program.

Today we had a great tour on campus with a tech person that is beginning to look at his philanthropy. We spent time in several programs; Automotive with Warren Takata, Computer Network Technology with Colleen Day, Welding with Rick Geist and Michael Stokes, and Medical Assisting with Lea Hoffman. This was a great showcase opportunity for us, and great accolades to the faculty involved. Our visitors were fascinated by our completion rates, our job placement, and asked a lot of great questions.

Trust – Dr. McCarthy noted that clearly we heard about low morale in today’s meeting. This is difficult and the financial strains make it so. Last week we held five (5) one-hour long forums regarding strategic growth. Overall there were about 54 people who attended. Dr. McCarthy shared the focus of the questions used. The discussions were good, and we are still sorting the input. Institutional Research is working on a survey to share with those who didn’t attend. We will share this at all-college meeting May 8. Some of the feedback provided included: we take pride in better serving students, but sometimes we fall short; we want to understand better what others do so we can better direct students; would desire cross-training to fill in for people who are out. Because of the large cohorts of CCP students, how do we use their skills and talents to transition into programs, providing better integration? Trustee Unti added that we need to view our situation with a wider-lens, as this is happening across the country. Trustee Unti referenced John Kotter, an expert on Leadership and Change, and examples where organizations take on new initiatives with

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no additional resources; all work is voluntary with no additional compensation and they are seeing some amazing results. We are hearing a lot of criticism, which is valuable, but at the same time we don’t want to get lost in the low morale.

Dr. McCarthy shared that in the last two days the Nursing Commission was on campus for a visit. They are looking at our NCLEX pass rates, yet they have concerns about the finances of the college, and should we have a nursing program. Cohorts have been reduced to align with the departures of nursing faculty. We see the nursing program as a part of our mission, and never thought otherwise. The Board members added their agreement with this statement as well.

Finance –Administration/Finance Last month the Board saw a projected budget. We are now in the midst of preparing the FY20 budget for approval at the June meeting. We are currently working with projections and best guesses on enrollments and legislative funding.

C. Monthly Finance Report

1) Monthly Finance Reports Vice President Rodriguez noted that this year our cash balance, which includes all funds, is approximately $192,000 higher than last year. This is good, considering that for many years the balance has been down every year at the end of February by 2 to 3 million. Most of the additional cash balance is a result of higher balances in our grants and contracts, and enterprise accounts.

In order to break even with our budget this year, we will need $4,969,089 in revenue from March through June. However, last year we only collected $4,402,337 during that same period. We also have $11,766,302 left in our budget to completely spend it out. Last year we spent $11,939,458 during the same period. This year we have a higher rate of expenditures due to COLAs and contracts. Our reduced revenue, along with the higher rate of expenditures will put us in a deficit situation as expected.

Vice President Rodriguez also noted that we will do a preliminary review of the FY20 budget next week. We will receive our revenue and expenditure forecasts and will have some balancing for submission and approval in June. We will send an expenditure cut-off date notice for May 1. All expenditures will incur one more level of approval after this date. We want to avoid the spending spree at the end of the year. Anything purchased has to be delivered by end of June. The ASG program has full exemption of this cut-off deadline.

6. BOARD OF TRUSTEES

A. Board Liaison Reports

1) RTC Foundation Trustee Page reported that the RTCF Board is behind the efforts of the RTC Administration. The Board is looking for a new financial investor manager. It is normal to revisit portfolio management. They will be electing a new president in May. Executive Director Shaw is doing a lot towards development. There is some concern that she is maxed out and can’t do all of the donor building that she wants to do so we can grow. The events planning is a large burden. Perhaps shifting event planning to contractors, may allow her more time to work toward more charitable giving

2) RTC Advisory Board Trustee Takamura attended the RTC Advisory Board meeting held on April 3. She extended a shout-out to Director Kim for his Dashboard 101 presentation.

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He did an excellent job. The Perkins Grant budget was approved. There was good discussion about rekindling the interest for attendance at the meeting; possibly moving some of the meetings to industry locations, vs. always at RTC. Industry updates were shared. Appreciated the opportunity to attend the meeting. We want to appeal to people and what makes the meeting relevant for others.

7. MEETINGS The next regular meeting of the Board of Trustees will be scheduled on May 15, 2019.

8. EXECUTIVE SESSION No executive session was held.

9. EXECUTIVE SESSION ACTION No action was taken.

10. ADJOURNMENT

Trustee Page mentioned that he appreciated attending the Audit Exit meeting on behalf of the Board, and the clean audits. Fellow Board members thanked him for representing the entire Board.

There being no further business, it was moved by Board Vice Chair Takamura to adjourn the Board of Trustees’ meeting at 5:45 pm. Motion carried.

FRIEDA TAKAMURA, Board Vice Chair KEVIN D. MCCARTHY, President Board of Trustees Renton Technical College

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AGENDA ITEM: 3. COMMUNICATIONS

SUBJECT:

BACKGROUND:

A. General Information/Introductions

B. Correspondence

C. Public Comments from the Audience

D. Student Leadership

E. Renton Federation of Teachers

F. Written Communication Reports

RECOMMENDATION:

None.

BOARD CONSIDERATION

X Information

Action

____________________________________________________________________________

Administration and Finance Report Renton Technical College Board of Trustees May 15, 2019

Business Office

The Business Office is gearing up for the end of the fiscal year and working on finalizing the FY20 budget. Once the budget is finalized, it will be prepared for presentation to and adoption by our Board of Trustees.

Facilities & Capital

Current biennium minor capital repair & RMI projects – All projects for the current biennium are underway and expected to be finished by July of 2019. Projects include:

Bldg. J roof replacement – Installation of a new metal standing-seam roof. Update: Completed in December 2018. Project close-out including warranties, as-builts, and operations and maintenance manuals are being finalized. Repairs resulting from the record February snowfalls are slated to begin upon receipt of the materials which have been ordered.

Bldg. B HVAC controller replacement project – Bldg. B has received heating system replacement of controllers. Update: Some minor associated repairs and improvements are being pursued now as part of this project. The college is also adding HVAC controller replacement in buildings, D, E, and F using capital RMI funds at this time.

Fire Alarm Upgrade to south campus buildings – Upgrade the fire alarm systems for buildings A, D, E, F, and G. The current systems have reached the end of their useful life and require replacement. This is the first part of a two-part project continuing onto the other campus buildings next biennium. Update: Complete except for building B fire alarm upgrade which was added by bid alternate. Building B is expected to be complete this month. The new fire alarm panels have yet to be installed and tested, along with the rest of the system, and to undergo a final test with the City of Renton fire inspector.

Campus exterior lighting upgrade – The college is pursuing replacement of wireless lighting controls for exterior lights that were installed several years ago but proved to be unreliable and erratic. The manufacturer has pledged to supply upgraded equipment at no charge and the college will have these installed to improve the performance of the wireless system. The parts are expected in several weeks. Installation to be funded under the state RMI capital budget allocation.

Minor capital program projects for next biennium (2019 – 21) – Projects have been selected by the college and application to the state for funding has been submitted for the following projects to be constructed next biennium, pending funding approval from the state legislature. Update: Selection of campus architects for these projects and others has begun with an informational meeting for interested firms held Wednesday, May 1st. About ten firms attended. Selection is done jointly with the State Department of Enterprise Services.

Administration and Finance Report to Board of Trustees, Page 1

• Building A T.I.G. welding room expansion - (summer 2019) • Multi-Cultural Center in building H - (summer 2020) • H 102, 103, 104 (assembly rooms) upgrades - (summer 2020) • Campus irrigation system repairs - (summer 2020) • Campus fire alarm upgrades - (summer 2020)

Minor capital repair projects for next biennium (2019 – 21)

• Campus Center food service utility wall replacement – (summer 2019) • Campus Center building chiller replacement – (winter 2019) • Welding exhaust system replacement - (summer 2020) • Fire alarm upgrades campus wide (phase 2) – (summer 2020) • Repair hollow metal doors and window frames, campus - (summer, 2020)

Minor capital repair projects for subsequent biennium (2021 – 23)

The Facilities Condition Survey has been set for June 3rd and 4th with SBCTC’s chief architect. A list of candidate repair projects are being compiled for submission and consideration for funding through the state capital funding process.

Food & Lease Service

• The Catering department is taking reservations for the Mother’s Day Brunch on May 12th. Two ads were placed in the Renton Reporter to promote this community event.

• Coordination of work with Barry Baker, OAI PD Architecture and RTC food service to finalize the main kitchen utility wall replacement continues to move forward. The kitchen is scheduled to be closed for two weeks this summer to update the main utility wall and place all kitchen equipment on casters for cleaning purposes.

• Final details of replacement of the main walk-in refrigerator floor and power entry door into theCAFÉ continues to seek acceptable bids for both of these projects.

• Marcel Davis the RTC event coordinator accepted a new position in Seattle. We are in the process of seeking a replacement to assist with catering events and IT support.

• Proposal for increasing facility rental fees and applying an updated Facility and Audio-Visual Equipment procedure is being finalized for consideration.

• The ROI on the N-204 computer lab has resulted in a positive effort. Fiscal rental revenue for this fiscal year has resulted in over $16K in sales.

• RTC has partnered with Renton School District to offer a Reality Fair on May 8th. Over 200 RSD High School students will be bussed to campus to go through a financial boot camp preparing them for financial stability in the future.

Administration and Finance Report to Board of Trustees, Page 2

Board of Trustees Report - Human Resources May 15, 2019

The following personnel actions occurred during April 2019 and are presented for the Board of Trustees' information.

AFT Effective Date Position Department - Hires None -Separations None -Retired None WFSE Effective Date Position Department - Hires Valteau, Shanteal 4/1/2019 Enrollment Services Generialist Enrollment Services -Separations None

-Retired None Prof Tech Effective Date Position Department -Hires None -Separations Bingaman, Ann Davis, Marcel

4/5/2019 4/24/2019

Client Relationships Manager Events Coordinator

IT Food Service / IT

-Retired None Exempt / Administrative Effective Date Position Department - Hires Daniels, Mark 4/16/2019 Facilities & Grounds Director (New Position) Facilities -Separations Figueroa Martinez, Agnes Rakel, Paul

4/19/2019 4/19/2019

Deputy Chief Information Officer Network Security Engineer

IT IT

-Retired None RFT Effective Date Position Department - Hires Abbott, Gabrielle Applegarth, Heather Cuong, Lan Hegge, Patrick Johnston, Anthony Kadhim, Mahdi Kirkland, Hasaan Kuo, Yuwen Pleasant, Tricia West, Gary Wilson-Bishop, Lyndal Wynne, David

4/22/2019 4/2/2019 4/2/2019 4/9/2019

4/22/2019 4/1/2019 4/2/2019 4/1/2019

4/26/2019 4/10/2019 4/18/2019 4/18/2019

Part-time faculty Part-time faculty Part-time faculty Part-time faculty Part-time faculty Part-time faculty Part-time faculty Part-time faculty Part-time faculty Part-time faculty Part-time faculty Part-time faculty

Anesthesia Technician GENED Boiler Operator Anesthesia Technician Anesthesia Technician ESL / CCP GENED ESL / CCP Massage Therapy Anesthesia Technician Anesthesia Technician Culinary Arts

-Separations None

-Retired None

Monthly Total Hires % of Diverse Hires YTD Full time 2 56% Part time 12 50%

____________________________________________________________________________

College Technology Services - Information Technology Report Renton Technical College Board of Trustees May 15, 2019

The Office of College Technology Services continues to provide secure, reliable, integrated and cost-effective technology solutions as we maintain and update our technology across campus. We are continually introducing new technologies and are creating standards and policies that are necessary to our success. We continue to build stronger relationships with all divisions and programs and are ensuring that each program and/or department is taking advantage of all of the services that we provide.

INFRASTRUCTURE PROJECTS IN PROGRESS AND COMPLETED

• Replacement of Guest Wireless – Internet Service Provider – Centurylink • Replacement of MPLS Circuit with SDWAN – All Remote Locations – CenturyLink

TECHNOLOGIES IMPLEMENTED AND COMPLETED PROJECTS

• New Computers – Precision Machining – Winter Replacement Cycle • IT Internal Systems Upgrade – Service Desk / Altiris

COST SAVINGS INITIATIVES IN PROGRESS

• Papercut- Next steps – Library Utilization – Replacing EnvisionWare • Printer Consolidation – reducing the number of printers on campus - Ongoing

PROJECTS IN PROCESS

• Adobe eSign – In Progress –Travel Documents, Purchasing Dcouments • New Badging System –Testing in Progress • Microsoft Office 2016 – Installation across campus – In progress – 95% complete • Computer Science – Cascade older computers from Precision Machining • Intranet/SharePoint Site – Working on Structure – Re-design and data migration in Progress • Campus Hardware/Software and security standards - Ongoing • PCI/FERPA/HIPAA Compliance – Ongoing • Network cabling upgrades – Ongoing • Develop an IT webpage for the RTC website • SKYPE for Business Instant Messaging – Developing a plan for roll-out • VDI – Virtual Desktop cost reduction – Project plan development • File Server – File Structure Rebuild – Planning in progress • ctcLink – Statewide (ERP) – Attending Workflow Workshops – Project Timeline 2021 • Administrative Domain Remediation • NUAF – New User Authorization Form – Redesigning new form – Add Change Terminate (ACT) form • Single Sign on – CANVAS – Active Directory Integration – Developing Communication Plan • Server Room – Hardware Consolidation – Ongoing • Accessibility Document Remediation and Education - ONGOING • IT Written Policies – ON GOING • Develop a catalog of services and Service Level Agreements • Domain functional level upgrade – 2012 • Backup Infrastructure – Policy, Procedure, Offsite Backups

Information Technology Report to Board of Trustees, Page 1

UPCOMING PROJECTS

• IT Written Policies • Develop a catalog of services and Service Level Agreements • Domain functional level upgrade – 2012 • Disk Encryption – Laptops/Workstations • IP Sub-netting – Changing IP scheme to align with SBCTC assigned IP addresses – Was In Progress – ON HOLD-

Pending New Hire • Website Phase III – Drupal Platform testing on the Development system – ON HOLD – Pending New Hire • AIM – Disability Resources – Tracking System Replacement – On HOLD • Projector Replacements - – ON HOLD – Pending funding • Cafeteria Speaker Upgrade – ON HOLD – Pending Funding • Wireless upgrades and remediation – Improve Coverage – ON HOLD – Pending funding • TV and Other Rental Equipment Upgrades – ON HOLD - Pending funding • RFID (Radio Frequency Identification) – ON HOLD – Pending funding • Digital Signage Phase III – Offsite Locations – ON HOLD – Pending Funding • Auditorium Upgrades – ON HOLD – Pending funding • Classroom Technology Standardization – ON HOLD – Pending funding

Information Technology Report to Board of Trustees, Page 2

Communications and Marketing and Institutional Research Renton Technical College Board of Trustees May 8, 2019

Marketing/Outreach Two new campaigns aimed at Summer/Fall registration kick of May 1 and May 15 and run through June. One is aimed at career training programs, and the other targets Running Start/Transfer students. Marketing is working with several programs to highlight their individual programs as well.

Continuing ad campaigns continue to increase hits to the college’s website and inquiries from students. A variety of digital campaigns now account nearly 28 percent of all traffic to the website, as noted in our April statistics.

College Relations Public Information Commission Director Katherine Hedland Hansen presented at the May Public Information Commission meeting on two topics: Marketing BAS Programs and collaboration with the BAS Leadership Council to establish guidelines, and messaging during budget crises.

RTC Downtown C&M created digital invitations and RSVPs for the May 29 Open House and is creating window coverings to promote the college downtown. They will be installed by the event date.

Social Media Highlights Facebook

• Post reach increased by 19% and page likes increased 100 percent over the previous month. • Top posts: Ahead of the Class: 1.4 K reach; Job Fair: 1.6 K, and Lee Gordon profile, 1.3 K.

LinkedIn: • Page followers increased 26 %

Institutional Advancement Report to Board of Trustees, Page 1

News and Web As part of our ongoing effort to tell stories of student success, stories were posted on the RTC website and shared include:

Student doesn’t let his past define him anymore

Reaching for the stars: from biotech to astro-informatics

Math instructors honored for excellent teaching

Institutional Research The Office of Institutional Research (IR) has continued its efforts in April to increase effectiveness and efficiency throughout the College by supporting programs, units, cabinet, and councils for their data informed decision making.

• IR developed a RTC Student Learning Engagement Survey in Qualtrics to replace CCSSE and tested the pilot survey with Automotive Technology students and CCP students and revised the survey based on students’ feedback. The survey is ready to administer in May, 2019 through CANVAS.

• IR assisted Early Childhood Careers faculty with schedule revisions including a survey, and geographical analysis of enrollment.

• IR wrote SQL Script to automate querying new student orientation lists.

• IR processed data requests to facilitate College Spark reporting requirements. IR team members also participated in the Guided Pathways Pillar group discussions and contributed in drafting the implementation plan for College Spark.

• IR administered Strategic Growth Survey on April 23, 2019 and provided major findings from the survey to the President for the All-College meeting scheduled for May 8, 2019.

Institutional Advancement Report to Board of Trustees, Page 2

https://www.rtc.edu/ronnie-larry-story

https://www.rtc.edu/ronnie-larry-story

https://www.rtc.edu/reaching-for-the-stars

https://www.rtc.edu/2019-ahead-of-the-class

https://www.rtc.edu/2019-ahead-of-the-class

Instruction Report Renton Technical College Board of Trustees May 15, 2019

BAS in Application Development

Recent highlights for this program:

• All 14 students who started the fourth cohort (Fall 2017) will be graduating this spring! • The Fall 2018 cohort is still full at 24 students. • We currently have 16 students accepted for the Fall 2019 cohort. We can accept up to

24 students and we accept applications on a rolling basis. • A hiring committee will be interviewing for the new lead faculty position on May 23rd

and 24th.

BAS in Computer Network Architecture

Recent highlights for this program: • Dr. Zachary “Zak” Rubin and Stefanie McIrvin are working on wrapping up our National

Science Foundation (NSF) Advanced Technological Education (ATE) grant. The grant helped to pay for salaries and equipment to get the program initially off the ground. We will be meeting with the grant evaluator in June and sending in the final report by the end of July.

• Dr. Rubin and Sophia Giakoumatos (BAS Program Coordinator) have been meeting with area high school teachers and career counselors to encourage development of networking courses at the high school. This is in support of the NSF grant as well as to increase dual credit opportunities for high school students to easily transition to RTC.

• There are currently 7 students enrolled from the Spring 2018 cohort. • The Spring 2019 cohort just started. There were 29 applicants, 22 of which were

accepted. 17 students enrolled and are currently taking classes. • Demand for the program is high. We’ve already started to receive applications for the

Spring 2020 cohort.

College & Career Pathways Spring 2019 Highlights

College & Career Pathways is excited to showcase RTC’s new Downtown Center to the community. Located at 2nd and Burnett in downtown Renton, RTC Downtown opened in January of 2019. An Open House/Ribbon Cutting is scheduled for May 29, 2019. English Language Acquisition and High School Equivalency classes are housed there, and plans are underway for a more comprehensive menu of offerings and activities for the fall.

College & Career pathways has implemented a new intake process over winter and spring quarters under the Guided Pathways framework.

The new process was constructed to serve students more immediately and more seamlessly, and includes primarily one-on-one interactions (vs transactions) between staff and students, individualizing the approach with an equity mindset. While the previous process laid out all the

Instruction Report to Board of Trustees, Page 1

options like a 'cafeteria plan' and students had to choose a lot for themselves, ask the right questions, and figure out for themselves where to go and who to see when, the new process is much more structured; students are telling their story and expressing their needs in the beginning, and as navigators, faculty and advisors, we're laying out their steps.

The new process has been a collaborative effort with Student Success, Enrollment Services, the Testing Center, library staff and LRCC, the Center for Innovative Teaching and Learning, and Communications and Marketing. The testing center is now administering weekly CASAS testing in building D, and an academic advisor is a critical component of the process, occurring early on in the process.

Instruction Report to Board of Trustees, Page 2

Student Services Report Renton Technical College Board of Trustees May 15, 2019

A. EDUCATIONAL SUPPORT SERVICES Testing Services is currently collaborating with College and Career Pathways on a revision to the I-BEST testing process. Veterans Services is pleased to share that the College underwent a successful audit from Veterans Affairs last month. Kudos are in order to Veterans Services, Financial Aid, and the Business Office, who collaboratively prepared for the audit.

B. ENROLLMENT & ENROLLMENT SERVICES

Enrollment Services is undergoing staffing changes. Director Patrick Brown has accepted a Dean of Student Affairs position at Tacoma Community College. The office will also celebrate the retirement of long time staff member Donna Duncan at the end of this academic year. Both are outstanding and we are sad to see them go, though happy for the next phase in their lives. Spring quarter is very busy with year-end reporting, preparing for graduation, and summer/fall quarter registration happening simultaneously. Enrollments have continued their downward trending, which we forecast will still be challenging in the next academic year.

C. FINANCIAL AID

The office is prepping for packaging/awarding financial aid for summer and fall quarters. The decreased enrollment is felt in the office, as fewer students are finishing steps to have a complete Financial Aid file. On a bright note, the legislature has fully funded what we currently call the State Need Grant, and moving forward will be called the Washington College Grant. Beginning in 2020-2021, students will be awarded the grant according to their need and there will no longer be a waitlist to receive funds, where thousands of eligible students currently lack funding. This will create efficiencies in the processing of awards as well, as staff will not have to keep going to back to redistribute unused funds.

D. CAMPUS SECURITY

The testing for Alertus Mobile Application for emergency notification went well and the department will test the whole system during spring quarter. The department is also planning for an evacuation drill, which is an annual requirement for Clery compliance. Anticipated timing for this drill will be during summer.

E. STUDENT SUCCESS SERVICES The Outreach and Entry Services office co-hosted a successful College Bound Scholarship event with Green River College, held on their campus. Over 250 juniors and seniors, along with their parents and guardians, attended. We may serve as a host site next year. Spring quarter is busy recruitment season leading into summer. This spring we will have hundreds of visitors’ tour campus.

F. STUDENT PROGRAMS & ENGAGEMENT – See Student Leadership Report

Student Services Report to Board of Trustees, Page 1 of 1


BOARD CONSIDERATION AGENDA ITEM: 4. ACTION ITEMS

Information

SUBJECT: X Action

BACKGROUND:

A. Student Leadership 2019/20 Budget Approval

Director of Student Programs and Engagement, Jessica Supinski and Student Leaders will present the 2019/20 ASG Budget for Board approval.

B. Approval is requested by ASG to expend Services & Activities Capital Equity

In response to the financial emergency declared by the Board of Trustees Meeting, the RTC Associated Student Government seeks approval to expend funds from the S&A Capital Equity Account, to support a portion of salary and benefits for the Director of Student Engagement for FY20.

C. Resolution for Temporary Waiver from High School Graduation Requirements

A resolution is submitted for approval to support the Temporary Waiver of High School Graduation Requirements. Accessing the waiver will allow RTC to grant diplomas to the Classes of 2019 and 2020 based on the lower 20 credit requirements, as opposed the enhanced 24 credit requirements. This could assist students in completing their secondary credential and transition to college and career. This also aligns with the graduation requirements for Renton School District and other surrounding Districts we work with.

RECOMMENDATION:

None

DATE: May 8, 2019

TO: RTC President, Dr. Kevin McCarthy & RTC Board of Trustees

FROM: RTC Associated Student Government Members

RE: 2019-2020 Services & Activities Proposed Budget

Dear RTC Board of Trustees and President McCarthy,

The ASG Senate has decided how to allocate the estimated revenue of $590,000 that will be collected in 2019-2020 from the Services & Activities Fee.

The attached budget proposal was drafted by members of the ASG Budget Committee, with the guidance of the Director of Student Programs & Engagement. The ASG Budget Committee’s role is to review all program budgets, understand how each budget serves students and make adjustments to provide a balanced budget proposal to the ASG Senate for approval.

On April 18, 2019, the ASG Budget Committee voted to bring the attached version of the budget to the ASG Senate as a committee. On May 7, 2019, the ASG Senate voted to adopt the proposed budget and forward it to you all for review and approval.

We are proud of this budget proposal because it represents an investment in the many student programs, services and activities that we know RTC students need. It is a physical representation of our vision for how these fees support student learning and engagement and the value of these funds will create connections for student success.

Sincerely,

RTC Associated Student Government Members

2019-2020 Services & Activities Budget-- Draft 4

Projected Revenue $590,000 Projected Expenditures $660,782 Work Study Partner Funding $70,782

BUDGET NUMBER BUDGET NAME AMOUNT 522-264-SG01 Student Programs & Engagement Administration $34,000 522-264-SG02 Associated Student Government $103,902 522-264-SG03 Inclusive Multicultural Programming $98,156 522-264-SG04 Student Access Fund $22,000 522-264-SG05 Student Organizations Resources $136,156 522-264-SG06 Student Ambassadors $16,068 522-264-SG07 Learning Resource & Career Center $118,000 522-264-SG08 New Student Orientation Program $14,000 522-264-SG09 Women of Merit Program $10,000 522-264-SG10 Men of Merit Program $10,000 522-264-SG11 Diversity, Equity, Inclusion Partnership $10,000 522-264-SG15 Contingency Funds $88,500

TOTAL $660,782

Program: Student Programs & Engagement Admin Instructor/Staff: Jessica Supinski

EXPENDITURE ACCOUNT NO: 522-264-SG01 Fiscal Year: 2018-2019

QTY UNIT DESCRIPTION UNIT COST TOTAL COST COMMENT

Department Copier Charges Department Office Supplies Department Phone Charges

Professional Development for SP&E Staff

$4,000 $20,000

$1,000

$9,000

TOTAL: $34,000

Program: Associated Student Government Instructor/Staff: Jessica Supinski



(6) ASG Executive Members

Benefits - Student Positions End of Year Recognition Ceremony

Student Leadership Tshirts/Hoodies CUSP Leadership Conference CUSP Legislative Academy CUSP Voice Academy Foundation Breakfast- Silver Sponsorship

$88,400

$2,652 $2,000 $1,250 $4,800

$900 $900

$3,000

(8 students X 17 hr/wk X 50 wks X $13 & funding for hourly pay for senators)

(100 attendees X $20)

(50 students X $25) (8 students X $600) (3 students X $300) (3 students X $300)

TOTAL: $103,902

QTY UNIT

Program: Instructor/Staff:

EXPENDITURE ACCOUNT NO: Fiscal Year:

DESCRIPTION

Student Leadership Multicultural Programs Manager Salary

Benefits

Multicultural Identity Groups Outreach Programming Multicultural Campus Events Students of Color Conference Spring Unity Festival Queer I Am Conference

Inclusive Multicultural Programming Jessica Supinski 522-264-SG03 2019-2020

UNIT COST TOTAL COST

$51,200

$19,456

$5,000

$5,000 $6,000

$10,000 $1,500

TOTAL: $98,156

COMMENT

100% of Salary

Benefits

(10 students X $600)

Program: Student Access Fund Instructor/Staff: Jessica Supinski



Textbook Access Program Calculator Lending Program Student Emergency Funds Partial Support for Elijah's Pantry

$7,000 $500

$6,500 $8,000 800/monthx10 months

TOTAL: $22,000

Program: Student Organizations Resources Instructor/Staff: Jessica Supinski



Student Leadership Program Manager Manager - Benefits

Student Involvement Outreach Fairs Funding for Student Orgs/Clubs

Phi Theta Kappa Funding

$51,200 $19,456

$500 $50,000

$15,000

club requests (including travel)

TOTAL: $136,156

Program: Student Ambassadors Instructor/Staff: Jessica Supinski



(2) Student Ambassadors

Benefits - Student Positions

$15,600

$468

(2 students X 15 hr/wk X 40 wks X $13)

TOTAL: $16,068

Program: Learning Resource and Career Center Instructor/Staff: Jessica Supinski



Contribution to LRCC Director

Student Tutors Benefits-Student Positions

Copier Supplies Office Phones Career Services Software Annual License

The college will co-fund the LRCC at $120,000, making the total budget for the LRCC = $245,000

$22,425

$78,575 $3,500

$10,000 $1,000 $2,500

TOTAL: $118,000

Program: New Student Orientation Instructor/Staff: Jessica Supinski



Lunches Postage Giveaways

$9,000 $1,000 $4,000

TOTAL: $14,000

Program: Women of Merit Program Instructor/Staff: Jessica Supinski



Food for meetings Materials

$4,000 $6,000

TOTAL: $10,000

Program: Men of Merit Program Instructor/Staff: Jessica Supinski



Food for meetings Materials

$4,000 $6,000

TOTAL: $10,000

Program: Diversity, Equity, Inclusion Partnership Instructor/Staff: Jessica Supinski



Partial Event Funding Materials Speaker Honoraria

$4,000 $5,000 $1,000

TOTAL: $10,000

Program: S&A Contingency Fund Instructor/Staff: Jessica Supinski



At Least 15% of Projected Revenue $88,500

TOTAL: $88,500

DATE: May 15, 2019

TO: RTC President, Kevin McCarthy & RTC Board of Trustees

FROM: RTC Associated Student Government Members

RE: Permission to Expend Funds from S&A Capital Equity Account

Dear RTC Board of Trustees and President McCarthy,

In response to the financial emergency declared at the March 2019 RTC Board of Trustees Meeting, the RTC Associated Student Government submits this request for permission to expend funds from the S&A Capital Equity Account. We are supportive, and have identified ways to support the budget deficit. In 2019-2020, we will fund 100% the Student Leadership Special Projects Manager, and have budgeted this in our 2019-2020 budget request.

In addition, we will contribute to the salary and benefits for the Director of Student Engagement, however we did not budget this in our 2019-2020 budget request. Instead, we request your approval to expend funds from the S&A Capital Equity Account. We request to allocate $45,000 to co-fund the salary and benefits the Director of Student Engagement for the 2019-2020 fiscal year.

Sincerely,

RTC Associated Student Government Members

Reference: Article 7, Section 2 of the ASG Financial Guidelines

With the exception of student organization/club fundraising dollars, which may be carried forward, all remaining unspent Services & Activities Fee money shall, at the fiscal year’s end, revert to the Services & Activities Capital Equity Account. This account is maintained to allow for ASRTC participation in capital projects on campus. Expenditures from this account require the signatures of the ASG President, Director of Student Programs & Engagement, Vice President of Student Services, Vice President of Finance & Administration, College President and approval by the Board of Trustees.

Board of Trustees Washington Community College District 27 Resolution No. 19-05-15

RESOLUTION SUPPORTING THE TEMPORARY WAIVER OF HIGH SCHOOL GRADUATION REQUIREMENT

NO. _ 15___

WHEREAS, the Board of Trustees is dedicated to serving students in the high school completion programs; and

WHEREAS, RCW 28A.230.090(1)(d)(ii) authorizes community colleges to apply to the State Board of Education (SBE) for a temporary waiver from the career and college ready graduation requirements; and

WHEREAS the SBE has adopted rules to implement the temporary waiver provision as WAC 180-51-068(11); and

WHEREAS these rules include an application accompanied by a resolution adopted by the Board of Trustees; and

WHEREAS the adoption of the resolution and submission of the application will result in students with the graduating class of 2020 and 2021 needing to complete 20 credits instead of 24 credits to earn their diploma; and

WHEREAS the Renton School District has already adopted this waiver; and

NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees, in accordance with Chapter 217, Laws of 2104 (E2SSB 6652), hereby approves the request for a temporary waiver from the high school graduation requirements for the graduating classes of 2020 and 2021.

ADOPTED by the Board of Trustees at its regular meeting, May 15, 2019.

RENTON TECHNICAL COLLEGE BOARD OF TRUSTEES

Attest: Board Chair, Debra Entenman

_________________________ President, Kevin D. McCarthy, Ph.D.


AGENDA ITEM: 5. DISCUSSION/REPORTS

SUBJECT:

BOARD CONSIDERATION

X Information

Action

BACKGROUND:

A. President

President McCarthy will provide a report to the Board, subsequent to the April 17, 2019 Board

meeting.

RECCOMMENDATION:

None.


AGENDA ITEM: 5. DISCUSSION/REPORTS

SUBJECT: ADMINISTRATION/FINANCE

BOARD CONSIDERATION

X Information

Action

BACKGROUND

B. Monthly Finance Report

Vice President Rodriguez will provide an update to Trustees on the monthly operating reports for March, 2019.

RECOMMENDATION:

None.

RENTON TECHNICAL COLLEGE MONTHLY OPERATIONS REPORT

FISCAL 2018‐19 For the Month of March 2019

Year to Date ‐ Year to Date ‐ Budget Variance ‐

March 2019 ‐ March 2019 ‐ March 2019 ‐ Favorable

Actual Actual Budgeted (Unfavorable) Beginning Cash Balance $ 6,581,177 $ 4,212,016 Add ‐ Revenues:

Tuition & Fees ‐ Funds 060 148 149 561 $ 1,063,295 $ 8,290,460 $ 7,125,000 $ 1,165,460 Grants and Contracts $ 273,690 $ 2,189,265 $ 1,981,288 $ 207,977 Student Government $ 51,517 $ 554,274 $ 426,257 $ 128,017 Bookstore $ (38,016) $ 229,972 $ 605,345 $ (375,373) Security/Parking $ 46,764 $ 473,102 $ 4,500 $ 468,602 Culinary Arts ‐ Food Services $ 121,628 $ 1,011,036 $ 951,425 $ 59,611 Interest Income $ (1,674) $ 50,684 $ ‐ $ 50,684 Rental Income ‐ Excluding Catering $ 13,295 $ 128,996 $ ‐ $ 128,996 Scholarship and Student Loan Funds Received $ 214,613 $ 5,681,183 $ ‐ $ 5,681,183 Budgeted From Fund Balance/Reserves $ ‐ $ ‐ $ ‐ $ ‐Net Operating Revenues $ 1,745,113 $ 18,608,972 $ 11,093,815 $ 7,515,157 Add ‐ State Allocation ‐ Payroll & Benefits $ 1,959,267 $ 16,869,864 $ ‐

State Allocation ‐ VPA Expenses $ 78,755 $ 705,372 $ ‐Capital Allocation $ 35,443 $ 1,679,599 $ ‐

Total State Funding (1) $ 2,073,465 $ 19,254,835 $ 15,336,306 $ 3,918,529

Total Revenues $ 3,818,578 $ 37,863,807 $ 26,430,121 $ 11,433,687

Less ‐ Expenses: Salaries ‐ A $ 1,781,051 $ 15,053,582 $ 15,318,786 $ 265,204 Benefits ‐ B $ 581,524 $ 5,173,701 $ 5,177,133 $ 3,432 Goods and Other Services‐ E $ 805,403 $ 5,829,103 $ 4,824,138 $ (1,004,965) Cost of Goods Sold ‐ F $ 29,818 $ 359,782 $ 611,250 $ 251,468 Travel ‐ G $ 24,770 $ 175,440 $ 180,548 $ 5,107 Equipment ‐ J $ 10,834 $ 286,691 $ 229,650 $ (57,041) Computer Equipment ‐ K $ ‐ $ 156,303 $ 1,500 $ (154,803) Financial Aid ‐ N $ 727,139 $ 7,342,063 $ ‐ $ (7,342,063) Debt Service Payment ‐P $ ‐ $ 55,825 $ 150,000 $ 94,175 Bad Debt ‐ W $ (53) $ 7,042 $ ‐ $ (7,042) Total Expenses $ 3,960,486 $ 34,439,532 $ 26,493,005 $ (7,946,528)

Net Operating Surplus (Deficit) $ (141,909) $ 3,424,275 $ (62,884) $ 3,487,159

Other Sources (Applications) of Cash: Changes in Petty Cash; Accts. Receivable & Accts. Payable; Inventory $ 19,810 $ (446,595) Decrease/ (Increase) in Investments & Bond Amortization $ 2,377 $ (30,086) Payment of Bldg. & Innovation Fee to State $ (6,714) $ (704,870) Land Purchase $ ‐ $ ‐Total Other Sources (Applications) of Cash $ 15,472 $ (1,181,550)

Ending Cash Balance $ 6,454,741 $ 6,454,741

Add College Reserves: Local Government Investment Pool (LGIP) $ 961,671 $ 961,671 Investment Bonds held in trust by US Bank $ 2,194,536 $ 2,194,536 Total Reserves $ 3,156,207 $ 3,156,207

Total Cash and College Reserves $ 9,610,948 $ 9,610,948

Actual % Actual Budgeted Budget vs Actual % Total Current State Allocation 100.0% $ 19,545,134 $ 19,671,049 99.4% Allocation Used ‐ Year to Date 89.9% $ 17,575,237 $ 14,753,287 119.1% Remaining State Allocation 10.1% $ 1,969,897 $ 4,917,762 40.1%

(1) YTD spending should match budgeted ‐ If greater than budgeted then spending too fast

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RTC Month End Cash and Reserves Balances ‐ FYR 1415 to 1819

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

2014‐2015 $15.66M $15.78M $14.70M $16.83M $16.70M $16.68M $17.39M $17.77M $18.14M $17.55M $16.97M $14.92M

2015‐2016 $15.06M $15.30M $13.95M $14.70M $14.91M $15.61M $14.00M $15.52M $15.13M $15.74M $14.10M $11.53M

2016‐2017 $11.08M $11.86M $12.57M $12.09M $11.89M $12.04M $12.91M $12.23M $11.90M $12.64M $10.34M $8.53M

2017‐2018 $7.49M $8.10M $7.60M $9.08M $6.47M $6.11M $6.89M $7.12M $7.13M $8.52M $8.71M $7.34M

2017‐18 w COP $7.49M $8.10M $7.60M $9.08M $8.47M $8.11M $8.89M $9.12M $9.13M $10.52M $8.71M $7.34M

2018‐2019 $6.77M $8.06M $8.10M $8.78M $8.77M $7.85M $9.96M $9.74M $9.61M

$2.00M

$4.00M

$6.00M

$8.00M

$10.00M

$12.00M

$14.00M

$16.00M

$18.00M

$20.00M

$22.00M

K

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FY1819 OPERATING FUNDS VARIANCE REPORT % of Fiscal YR: 75.0%

March Month‐End % of Bdgt Exp % of Rev Exp % of Bdgt Rev By FUND EXP/BDGT EXP/REV REV/BDGT

State Allocation BDGT $23,677,902.00 101,PS0,3E0,BD1,BG1,BK1,CE1,123 EXP $17,570,301.07

* REV (Alloc) $19,527,189.00

Local Fees BDGT $806,635.00 EXP $734,146.83 REV $2,347,283.03

Local Tuition BDGT $6,696,162.00 EXP $4,060,980.05 REV $5,209,611.26

Running Start BDGT $202,520.00 EXP $103,429.99 REV $292,699.07

TOTALS BDGT $31,383,219.00 EXP $22,468,857.94

** REV $27,376,782.36

145

51.07%

148

91.01% 31.28%

35.34%

291.00%

149

60.65% 77.95% 77.80%

5/3/2019

101

74.21% 89.98% 82.47%

144.53%

87.23%71.60% 82.07%

BY OBJ, ALL FUNDS COMBINED

SALARIES A BENEFITS B

PERSONAL SERVICES CONTRACTS C GOODS & SERVICES E

COST OF GOODS SOLD F TRAVEL G

CAPITAL OUTLAYS & SOFTWARE J,K GRANTS BENEFITS & CLIENT SVCS N

DEBT SERVICE P INTERAGENCY REIMBURSEMENTS S Revenue Bdgt

INTRAAGENCY REIMBURSEMENTS T Revenue Bdgt

DEPRECIATION, AMORTIZATION, BAD DEBT W

BDGT

$18,355,586.00

$6,141,751.00

$0.00

$6,065,799.00

$65,000.00

$166,291.00

$438,792.00

$0.00

$150,000.00

$0.00

$0.00

$0.00

$31,383,219.00

EXP

$13,197,028.06

$4,594,267.37

$0.00

$3,510,505.53

$0.00

$93,985.82

$390,713.93

$31,648.32

$55,825.00

$0.00

$594,883.91

$0.00

$22,468,857.94

EXP/BDGT

71.90% 74.80% 0.00% 57.87% 0.00% 56.52% 89.04% 0.00% 37.22% 0.00% 0.00% 0.00% 71.60%

NOTES * Per allocation #3

** Includes entire state allocation amount.

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FY 1819 OPERATING P&L REPORT 5/3/2019

March Month‐End STATE LOCAL FEES LOCAL TUITION RUNNING START

101 148 149 145 TOTAL YTD REVENUE $19,527,189.00 $2,347,283.03 $5,209,611.26 $292,699.07 $27,376,782.36 YTD EXPENDITURES SALARIES & WAGES

BENEFITS

PERSONAL SERVICES CONTRACTS

GOODS & SERVICES

COST OF GOODS SOLD

TRAVEL

CAPITAL OUTLAYS

SOFTWARE

GRANTS BENEFITS & CLIENT SVCS

DEBT SERVICES

INTERAGENCY REIMBURSEMENTS

INTRAAGENCY REIMBURSEMENTS

DEPRECIATION, AMORTIZATION, BAD DEBT

A $12,575,567.02 $238,591.69 $305,433.55 $77,435.80 $13,119,592.26

$4,572,076.09

$0.00

$3,507,700.59

$0.00

$92,987.85

$236,398.51

$154,315.42

$31,648.32

$55,825.00

$0.00

$594,883.91

$0.00

B $4,086,278.85 $65,346.48 $420,450.76 $22,191.28

C $0.00 $0.00 $0.00 $0.00

E $126,034.55 $256,541.22 $3,125,124.82 $2,804.94

F $0.00 $0.00 $0.00 $0.00

G $22,337.78 $2,041.99 $68,608.08 $997.97

J $134,698.96 $48,775.85 $52,923.70 $0.00

K $0.00 $91,201.28 $63,114.14 $0.00

N $0.00 $31,648.32 $0.00 $0.00

P $0.00 $0.00 $55,825.00 $0.00

S $0.00 $0.00 $0.00 $0.00

T $625,383.91 $0.00 ($30,500.00) $0.00

W $0.00 $0.00 $0.00 $0.00

TOTAL EXPENDITURES $17,570,301.07 $734,146.83 $4,060,980.05 $103,429.99 $22,468,857.94 NET OPERATING RESOURCES $1,956,887.93 $1,613,136.20 $1,148,631.21 $189,269.08 $4,907,924.42

$0.00

$5,000,000.00

$10,000,000.00

$15,000,000.00

$20,000,000.00

$25,000,000.00

000

STATE

YTD REVENUE TOTAL EXPENDITURES

$0.00

$500,000.00

$1,000,000.00

$1,500,000.00

$2,000,000.00

$2,500,000.00

148

LOCAL FEES


$0.00

$1,000,000.00

$2,000,000.00

$3,000,000.00

$4,000,000.00

$5,000,000.00

$6,000,000.00

149

LOCAL TUITION


$0.00

$50,000.00

$100,000.00

$150,000.00

$200,000.00

$250,000.00

$300,000.00

$350,000.00

145

RUNNING START


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,.

+ I+

t

t

,.

,.

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t

+

,.

,.

149 TU

ITION REV

ENUE R

UNNING TO

TALS (M

ARCH M

ONTH

‐END)

Jul Aug

Sep Oct

Nov

Dec Jan

Feb Mar

Apr May

Jun Jul

1819 $354.7K $1.02M

$1.48M

$2.18M

$2.62M

$3.27M

$4.43M

$5.21M

$5.21M

$5

$4.23M

.21M

$5.21M

$5.21M

1718 $305.5K $968.8K

$1.44M

$2.46M

$2.79M

$3.35M

$4.40M

$4.59M

$5.54M

$6.53M

$6.68M

$7.08M

$7.18M

1617 $247.8K $805.4K

$1.52M

$2.25M

$2.54M

$3.00M

1516 $298.2K $759.0K

$1.44M

$2.30M

$2.46M

$3.02M

$3.47M

$4.11M

$5.10M

$5.93M

$6.44M

$7.22M

$7.22M

$3.86M

$4.43M

$5.07M

$5.89M

$6.19M

$7.64M

$7.54M

$0.0K

$1.00M

$2.00M

$3.00M

$4.00M

$5.00M

$6.00M

$7.00M

$8.00M

$9.00M

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I+ t t t t

148 LOCAL FEE REVENUE RUNNING TOTALS (MARCH MONTH‐END)

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 1819 $374.2K $853.5K $1.03M $1.30M $1.53M $1.73M $2.04M $2.17M $2.35M $2.35M $2.35M $2.35M $2.35M

1718 $128.6K $311.6K $486.0K $755.4K $885.4K $1.07M $1.36M $1.47M $1.70M $2.00M $2.13M $2.24M $2.25M

1617 $144.9K $284.3K $460.8K $616.9K $707.5K $840.6K $954.3K $1.03M $1.29M $1.48M $1.09M $1.16M $1.20M

1516 $146.9K $316.7K $478.3K $807.7K $933.0K $1.16M $1.34M $1.57M $1.86M $2.16M $2.29M $2.35M $2.49M

$3.00M

$2.50M

$2.00M

$1.50M

$1.00M

$500.0K

$0.0K

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OPERATING EXPENTITURE TREND GRAPH (MARCH MONTH‐END)

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul 1819 $2.20M $4.32M $6.47M $8.85M $11.51M $14.52M $17.19M $19.62M $22.47M $22.47M $22.47M $22.47M $22.47M

1718 $2.16M $4.14M $6.39M $8.82M $11.13M $13.42M $16.06M $18.23M $21.35M $23.85M $25.91M $30.06M $30.17M

1617 $2.17M $4.17M $6.40M $8.86M $11.25M $13.32M $15.86M $18.69M $21.08M $23.40M $26.04M $30.60M $30.25M

1516 $1.95M $3.67M $5.81M $8.02M $10.09M $12.58M $15.76M $17.97M $20.40M $22.78M $25.52M $29.98M $29.67M

$0.0K

$5.00M

$10.00M

$15.00M

$20.00M

$25.00M

$30.00M

$35.00M

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AGENDA ITEM: 6. BOARD OF TRUSTEES BOARD CONSIDERATION

X Information

SUBJECT: Action

BACKGROUND

A. Trustee Recruitment

Dr. McCarthy and Board Chair Entenman will lead the discussion about the nearing terminations of Trustee appointments and recruitment of future Board members.

B. September 2019 Board Retreat

Dr. McCarthy will lead a discussion regarding suggested topics, and schedule for the September 18, 2019 Board Retreat.

C. Draft 2020 Board Meeting Calendar

The draft 2020 Board meeting calendar is included for review and discussion.

D. ACCT Conferences

Dr. McCarthy and Trustees will engage in conversation about attendance at these conferences for FY20.

1) Leadership conference, October 16-19, 2019 – San Francisco, CA

2) National Legislative Summit, February 9-12, 2020 – Washington, DC

E. Board Liaison Reports

1) RTC Foundation – Trustee Page will report out.

2) RTC Advisory Board – Trustee Takamura attended the last meeting held on April 3rd.

RECOMMENDATION:

None.


AGENDA ITEM: 7. MEETINGS

SUBJECT:

BOARD CONSIDERATION

X Information

Action

BACKGROUND:

The next regularly scheduled meeting of the Board of Trustees will be June 12, 2019.

RECOMMENDATION:

None.


BOARD CONSIDERATION AGENDA ITEM: 8. EXECUTIVE SESSION

X Information

Action SUBJECT:

BACKGROUND:

A. An Executive Session may be held for any reason allowable under the Open Public Meetings Act; RCW 42.30.110 or RCW 42.30.140(4).

B. Announcement of time Executive Session will conclude.

RECOMMENDATION:

None.


AGENDA ITEM: 10. ADJOURNMENT

SUBJECT:

BACKGROUND:

RECOMMENDATION:

Motion required.

BOARD CONSIDERATION

Information

X Action