BOARD OF MANAGEMENT SUNDAR INDUSTRIAL ESTATE · 6. Contract shall be awarded according to Punjab Procurement Rules 2014. Sr. Asst Manager Marketing /HOD (CS) ADDRESS: SUNDAR INDUSTRIAL

Tender No.: BOMSIE/2019-20/CS/IT/003

BID DOCUMENT FOR SUPPLY, INSTALLATION TESTING AND COMMISSIONING

OF NETWORK EQUIPMENT

On Behalf of Bidder’s Signature and Stamp

Board of Management Sundar Industrial Estate

Lahore

P a g e 1 | 32

BOARD OF MANAGEMENT SUNDAR INDUSTRIAL ESTATE

BIDDING DOCUMENT

for

SUPPLY, INSTALLATION TESTING AND COMMISSIONING OF NETWORK

EQUIPMENT AT SUNDAR INDUSTRIAL ESTATE

Issued to M/s. …………………………………………………………………….






Lahore

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BOARD OF MANAGEMENT

SUNDAR INDUSTRIAL ESTATE

INVITATION TO BID

For Supply, Installation, Testing and Commissioning of Network Equipment


1. Board of Management–Sundar Industrial Estate (BOM-SIE) invites sealed bids along

with Bid Security as mentioned In Bid Documents in form of CDR/PO/DD/Bank

Guarantee in favor of Board of Management Sundar Industrial Estate from

Applicant/Firms/Contractors for SUPPLY, INSTALLATION TESTING AND

COMMISSIONING OF NETWORK EQUIPMENT at Sundar Industrial Estate.

2. Interested bidder should be registered with Income Tax and Sales Tax Departments

and who are Active Taxpayers list of the Federal Board of Revenue.

3. Interested eligible bidders on payment of non-refundable fee of PKR1000/- (Pak

Rupees; One Thousand Only) in the form of Bank Draft or Pay Order from any

schedule Bank of Pakistan in favor of “Board of Management – Sundar Industrial

Estate” can purchase complete set Tender Document during working hours (9:00am

to 5:00pm – Monday to Friday) from the office of Sr. Snr Asst Manager Marketing /

HOD (CS). The document can also be downloaded from the websites

www.sie.com.pk or www.ppra.punjab.gov.pk respectively.

4. Bidding shall be conducted through Open Competitive Bidding (Single Stage -one

Envelope) procedure specified in the Punjab Procurement Rules 2014.

5. Tender shall close at 1130 hrs on 08/06/2020 Sealed Bids must be delivered in BOM-

SIE office as mentioned below not later than the closing time and date. Bids received

late shall not be entertained and shall be returned unopened. Bids shall be opened at

the same day at 1220 hrs in the office of BOM-SIE in the presence of bidders or their

authorized representatives who may choose to attend.

6. Contract shall be awarded according to Punjab Procurement Rules 2014.

Sr. Asst Manager Marketing /HOD (CS)

ADDRESS: SUNDAR INDUSTRIAL ESTATE, GATE # 2, SUNDAR – RAIWIND

ROAD, LAHORE. PH: 042-35297291-3 FAX: 042-35297080

http://www.bomsie.com.pk/

http://www.ppra.punjab.gov.pk/






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1. INVITATION TO THE BID 1.1. Bids/Tenders are invited for SUPPLY, INSTALLATION TESTING AND

COMMISSIONING OF NETWORK EQUIPMENT from Sales Tax and

Income Tax Registered firms.

2. INSTRUCTIONS TO THE BIDDERS

2.1. Procurement will be made under Punjab Procurement Rules (PPRA) 2014.

2.2. It will be clearly understood that the Terms and Conditions mentioned in this

document are intended to be strictly enforced.

2.3. Bidders must ensure that they submit all the required documents indicated in

the Tender / Bid Documents at the time of opening of Bids and no request for

submission of missing documents will be entertained after opening of the Bids.

2.4. Bids without supporting documents, valid documentary evidence, and bids not

conforming to terms and conditions given in the Tender Document will be

liable for rejection. Bids with earnest money (bid Security) less than required

amount or Bid Security in shape of Cheque or Cross Cheque shall be rejected.

2.5. Mode of Advertisement:

As per Rule 12(1) the advertisement is being placed on the website of PPRA

Punjab (www.ppra.punjab.gov.pk)

2.6. Type of Open Competitive Bidding

As per Rule No. 38(1), Single Stage One Envelopes bidding procedure shall

be used for the procurement.

2.7. According to the PPRA Rule # 36A, one person may submit one bid and if

one person submits more than one bid, the procuring agency shall reject all

such bids.

2.8. The supplier/service provider shall not be allowed to sublet the job and award

subcontracts under this document.

http://www.ppra.punjab.gov.pk/






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2.9. BID DATA SHEET (Information for the Bidders)

1. Procuring Agency

Board of Management Sundar Industrial

Estate, Gate #. 2, Sundar Industrial Estate,

Sundar Raiwind Road, Lahore.

PH: 042-35297291-3 FAX: 042-35297080

2. Name of Project & Summary of the

Goods

Supply, Installation, Testing and

Commissioning of Network Equipment at

Sundar Industrial Estate

3. Tender Document available place

IT Section,



Sundar Raiwind Road, Lahore

4. Cost of Tender Document

Rs.1000/- in the form of Pay Order/

Demand Draft in favor of the Board of

Management Sundar Industrial Estate,

Lahore.

5. Time Limit for Clarification

The Bidder may request clarification of the

bid documents, in written, until the bid

opening date.

6. Bid Language All bids shall be in English Language

7. Period of Bid Validity 60 days from the date of Bid Opening

8. Amount of Bid Security Five (05) percent (i.e. PKR 99,204.85/-) of

the total Estimated Budget Value.

9. Estimated Budget Value PKR 1,984,097/-

10. Defect Liability Period 180 days

11. Number of Copies of the Bid to be

completed and return One (01) Original and Two (02) Copies.

12. Address for the Purpose of Bid

submission



Sundar Raiwind Road, Lahore

13. Name and Number of Contact Person Ghulam Shabbir Sr. Asst Manager

Marketing / HOD (CS)

14. Deadline for submission of Bid 08/06/2020 at 1130 hrs.

15. Venue, Time and Date of Bid

Opening

Conference Room, BOMSIE Office, Gate

#. 2, Sundar Industrial Estate, Sundar

Raiwind Road, Lahore on 08/06/2020 at

1220 hrs.

16. Time for Completion with Delivery at

SIE

Within 45 days with effect from the date of

Purchase Order.

17. Responsiveness of Tenders: As per Clause 11 (Evaluation Criteria)

18. Currency: Payment shall be made in Pakistani Rupees

19. Payment Terms 15% shall be paid in advance as

mobilization. 85% of Final Bill price will






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be released after completion of the project.

20. Liquidated Damages (LD)

In case, Contractor fails to execute the

contract within time limit / extended time

limit, a penalty @0.2% of the total cost per

day will be imposed (maximum up to

10%).

21. Performance Guarantee

10 % of Contract Value in the form of CDR

or Bank Guarantee as mentioned in Letter

of Intent in favor of Board of Management

Sundar Industrial Estate, Lahore, valid till

the expiry of DLP.

3. EXAMINATION OF THE BIDDING DOCUMENT

The bidder/Tenderer is expected to examine the Bidding Document, including all

terms and conditions and satisfies themselves before participation.

4. AMENDMENT OF THE BIDDING DOCUMENT

4.1. The Tender Committee at any time prior to the deadline for submission of the

Tender, at its own initiative or in response to a clarification requested by the

Bidder(s), amend the Tender Document, on any account, for any reason. All

amendment(s) shall be part of the Tender Document and binding on the

Bidder(s).

4.2. The Purchaser shall notify the amendment(s) in writing to the prospective

Tenderers/Bidders.

5. BID CURRENCY

Bidder should quote price in Pak Rupees and payments shall also be made in Pakistan

Rupees only.

6. VALIDITY PERIOD OF THE BID 6.1. Validity period of the bids shall be 60 days.

6.2. In exceptional circumstances, the Purchase Committee of Board of

Management

Sundar Industrial Estate may ask the Bidders for an extension of the period of

validity. The request and the responses shall be made in writing. A bidder

accepting the request will neither be required nor permitted to modify its

tender.

7. BID SECURITY

7.1. In accordance with the PPRA Rule No. 27, the Bidder will submit Bid

Security drawn in the name of Board of Management Sundar Industrial Estate,

Lahore as mentioned in Bid Data Sheet.

7.2. Cheque or Cross Cheque shall not be accepted at all and Bids shall be

straightway rejected at the time of Bid opening.

7.3.The amount submitted as Bid Security shall be refunded to the unsuccessful

Bidders after the decision for the award of the said tender.

7.4.The Bid Security of Successful Bidder(s) shall not be converted as part of the

Performance Guarantee for successful execution of the work.

7.5. Subject to the award of contract, the Bid Security shall be returned to

successful bidder against submission of Performance Security.

7.6. If the Bid Security is found less than the required amount then the bid will be






Lahore

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rejected irrespective of the rates and the stage of the bid process.

7.7. The Bid Security may be forfeited if a Bidder:

a) Refuses to accept Letter of Acceptance of the Bid; or

b) Fails to furnish Performance Security.

8. BID PREPARATION AND SUBMISSION

8.1. The Tender shall be completely filled in, stamped and signed by the Tenderer

or his Authorized Representative. The single stage one envelope bidding procedure

shall be used for the said procurement.

8.2. Mode of Submission of Bids

8.2.1. The Bid should be addressed to “Board of Management Sundar

Industrial Estate, Lahore”.

8.2.2. The Bids received after Due Date and Time or Unsealed or incomplete

or submitted by Fax or Email will be summarily rejected.

9. BID OPENING

9.1. The bid will be opened by the Procurement Committee on the date and time as

specified in the Tender Notice /Bid Data Sheet. The bids will be opened in the

presence of the bidders who choose to be present. A maximum of One representatives

for each bidder would be allowed to attend the Bid Opening.

9.2. Suppression of facts and misleading information

9.2.1. During the bid evaluation, if any suppression or misrepresentation of

information is brought to the notice of the Purchase Committee, the

Committee shall have the right to reject the Bid and if it happens so after

selection of the Bidder, the Purchase Committee may terminate the Contract or

award of the Contract or further processing of the Bid as the case may be and

that will be without any compensation to the Bidder and the Bid

Security/Performance Guarantee, as the case may be, shall be forfeited.

10. PRELIMINARY EXAMINATION

The Procuring Agency shall examine the bids to determine whether they are

complete,

whether any computational errors have been made, whether the required documents

have been furnished and properly signed, and whether the bids are generally in order.

11. EVALUATION CRITERIA

The Bidders who have duly complied with the Eligibility/Qualification and

Evaluation will be eligible for further processing.

The Bids which do not conform to the Technical Specifications or Bid Conditions

from the Bidders without adequate capabilities for supply of services, will be rejected.

Under PPRA Rules # 31, Bids will be evaluated on the basis of following criteria:

Sr# Evaluation Criteria Requirement

a. Valid Sales Tax Registration Mandatory

b. Valid Income Tax Registration Mandatory






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c. Valid Professional Tax Certificate, if applicable Mandatory

d. Undertaking on legal stamped paper of Rs. 100/-

claiming that the firm is not Govt. defaulter, Black

listed or disqualified Mandatory

e. Compliance of specification Mandatory

f. Authorization Certificate , incase bidder is not

manufacturer Mandatory

g. Bid Security as described in Bid Data Sheet Mandatory

h. At least five relevant Supply Orders/Contracts

received in the last three years. Mandatory

i. Copy of Tender Purchase Receipt Mandatory

The bidder must provide Verifiable documentary proof against all the mandatory

requirement along with the Proposal and no document will be received or considered

after opening of the bid.

12. FINANCIAL PROPOSAL EVALUATION

Financial Proposal evaluation will be conducted under the Punjab Procurement Rules,

2014. The Price evaluation will include all taxes and expenses etc.

13. REJECTION OF THE TENDER/BID

13.1. Under PPRA Rule No. 35, the procuring agency may reject all bids at any time

prior to the acceptance of a bid.

13.2. The procuring agency shall upon request communicate to any bidder, the

grounds for its rejection of all bids or proposals, but shall not be required to

justify those grounds.

13.3. The Purchaser shall have the right, at his exclusive discretion, to increase /

decrease the quantity, under PPRA Rules 2014 without any change in unit prices or

other terms and conditions of the bidding document.

13.4. The Tender / bid shall be rejected if:

13.4.1. It is substantially non-responsive; or

13.4.2. The bidder does not meet any of the mandatory criteria mentioned in

Clause No. 11; or

13.4.3. It does not contain the documentary proof against any of the mandatory

criteria mentioned in Clause No. 11; or

13.4.4. The bid is incomplete, partial, conditional, alternative, late; or

13.4.5. The bidder does not attach Bid Security.

13.4.6. The bid security is not attached or it is less than the required amount; or

13.4.7. The Bidder submits more than one Bids against one Tender; or

13.4.8. The Bidder tries to influence the Tender evaluation / Contract award; or

13.4.9. There is any discrepancy between bidding documents and bidder’s proposal

i.e. any non-conformity or inconsistency or informality or irregularity in the submitted

bid; or

13.4.10. The Bidder submits any financial conditions as part of its bid which are not

in conformity with tender document.

14. ANNOUNCEMENT OF EVALUATION REPORT

The Procuring Agency shall announce the results of bid evaluation in the form of a






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report giving justification for acceptance or rejection of bids at least ten days prior to

the award of Framework Contract under PPRA Rule No. 37.

15. AWARD OF CONTRACT

The Tender will be awarded to the Lowest Evaluated Bidder, if not in conflict with

any other terms and conditions of the bidding document.

16. LETTER OF INTENT (LOI)

After acceptance of the Bids Letter of Intent (LOI) will be issued only to the

Successful Bidder.

17. PAYMENT OF PERFORMANCE GUARANTEE (PG)

17.1. The Successful Bidder will be required to remit the Performance Guarantee

Equivalent to 10 % of the value of the contract price as described in Bid Data

Sheet.

17.2. The PG should be submitted within ten days of receipt Letter of Intent.

18. REFUND OF BID SECURITY (BS)

The Bid Security (BS) of the Successful Bidder will not be adjusted towards

Performance

Guarantee payable by the firm. If the successful Bidder submits Performance

Guarantee for the stipulated value, the BS will be refunded. The BS of the

unsuccessful Bidder will be refunded on the written request of the Bidder. The Bid

Security of the successful bidder shall be released upon his request provided the

bidder submits Ten Percent (10 %) Performance Guarantee as described in Bid Data

Sheet.

19. ISSUANCE OF SUPPLY ORDER/WORK ORDER/PURCHASE ORDER/

CONTRACT/AGREEMENT

Board of Management Sundar Industrial Estate, shall issue Supply Order/Work

Order/Purchase Order/Contract/Agreement to the Successful bidder who has

submitted the Performance Guarantee as described in Bid Data Sheet.

GENERAL CONDITIONS OF CONTRACT

20. DELIVERY OF SERVICES

20.1. The Supplier will be responsible for complete project as mentioned in Bid

Data Sheet and Clause No. 26 of this Bidding Document.

20.2. The supplier will bear all costs associated with the preparation, delivery of the

project and the Purchaser will in no case be responsible or liable for those

costs.

21. INSPECTION AND TESTS

21.1. The Purchase Committee of Board of Management Sundar Industrial Estate

shall inspect and test the Services provided, Under the Contract/Supply Order, to

verify their conformity to the required Technical Specifications. The details of test to

be performed is attached as (Attached Appendix………..)

21.2. If as a result of the inspection, examination or testing, the delivered

goods/services do NOT fulfil the agreed requirement. The Procuring Agency may ask

for replacement or failure to meet the requirements as per the Tender Documents, the

contract may be terminated by serving two week’s notice time.

22. RELEASE OF PERFORMANCE GUARANTEE (PG)

The Performance Guarantee will be refunded to the Successful Bidder after






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completion of Defect Liability Period. The Competent Authority will issue

satisfactory certificate of DLP after expiry subject to successful completion.

23. FORFEITURE OF PERFORMANCE GUARANTEE

23.1. If the Contractor fails / delays in performance of any of the obligations, under

The Contract as per clause 29.1 / violates any of the provisions of the Contract

/ commits breach of any of the terms and conditions of the Contract the

Purchaser may, without prejudice to any other right of action / remedy it may

have, forfeit Performance Guarantee of the Contractor.

23.2. In case of failure to supply required services within the specified time period,

the Performance Guarantee amount will be forfeited.

23.3 The performance guarantee will be forfeited / encashed, if the successful

bidder fails to produce valid justification towards project initiation for timely

completion.

SPECIAL CONDITIONS OF CONTRACT

24. PAYMENT

24.1 15% shall be paid in advance as mobilization. 85% of Final Bill price will be released

after completion of the project with Goods Receipt Notes and Satisfactory Performance

Report issued by BOMSIE’s Competent Authority.

25. Service Support

25.1. The Purchase Committee shall notify the supplier in writing of any claim

arising Under this contract. Upon receipt of such notice, the supplier shall repair or

replace the defects, if any, within ten days without any additional cost.

26. REQUIRED SPECIFICATIONS /BID PERFORMA

As per attached Specifications

27. ADDITIONAL SPECIAL CONDITIONS OF CONTRACT

27.1 Testing / verification shall be done by the contractor after successful

installation of Equipment/s.

27.2 If as a result of the inspection, examination or testing, the delivered equipment

or Services do not fulfill the agreed requirement. The procuring agency may ask for

replacement or failure to meet the procuring Agency requirements as per the Tender

Document, the contract may be terminated by serving three (02) Weeks’ Notice Time.

27.3 Inspections may be carried out by the Procuring Agency, if required.

27.4 In case of Public Holidays / Close day on the day of Tender Opening, tender

shall be opened on next working day.

27.5 Incomplete or Conditional Bids shall not be accepted and disqualified

straightway.

27.6 The successful bidder shall submit warranty certificate of the supplied

equipment / project.

28. VARIATIONS AND CLAIMS

28.1 Right to Vary

The Employer/Engineer may issue Variation Order(s) in writing. Where for

any reason it has not been possible for the Employer/Engineer to issue such

Variations Order(s), the Contractor may confirm any verbal orders given by






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the Employer/Engineer in writing and if the same are not refuted/denied by the

Employer/Engineer within seven (7) days of the receipt of such confirmation

the same shall be deemed to be a Variation Orders for the purposes of this

Sub-Clause.

28.2 Valuation of Variations

Variations shall be valued as follows:

a) At a lump sum price agreed between the Parties, or

b) where appropriate, at rates in the Contract, or

c) in the absence of appropriate rates, the rates in the Contract shall be

used as the basis for valuation, or failing which

d) at appropriate new rates, as may be agreed or which the

Engineer/Employer considers appropriate, or

e) if the Engineer/Employer so instructs, at day work rates set out in the

Contract Data for which the Contractor shall keep records of hours of

labour and Contractor’s Equipment, and of Materials, used, or

f) Market Rate System (MRS) District Lahore issued by Govt. of the

Punjab Finance Department.

28.3 Early Warning

The Contractor shall notify the Engineer/Employer in writing as soon as he is

aware of any circumstance which may delay or disrupt the Works, or which

may give rise to a claim for additional payment.

To the extent of the Contractor’s failure to notify, which results to the

Engineer/Employer being unable to keep all relevant records or not taking

steps to minimise any delay, disruption, or Cost, or the value of any Variation,

the Contractor’s entitlement to extension of the Time for Completion or

additional payment shall be reduced/rejected.

28.4. Valuation of Claims

If the Contractor incurs Cost as a result of any of the Employer’s Risks, the

Contractor shall be entitled to the amount of such Cost. If as a result of any

Employer’s Risk, it is necessary to change the Works, this shall be dealt with

as a Variation subject to Contractor’s notification for intention of claim to the

Engineer/Employer within fourteen (14) days of the occurrence of cause.

28.5 Variation and Claim Procedure

The Contractor shall submit to the Engineer/Employer an itemized make-up of

the value of variations and claims within twenty eight (28) days of the

instruction or of the event giving rise to the claim. The Engineer/Employer

shall check and if possible agree the value. In the absence of agreement, the

Employer shall determine the value.

29. DEFAULT






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29.1 Default by Contractor

If the Contractor abandons the Works, refuses or fails to comply with a valid

instruction of the Engineer/Employer or fails to proceed expeditiously and

without delay, or is, despite a written complaint, in breach of the Contract, the

Employer may give notice referring to this Sub-Clause and stating the default.

If the Contractor has not taken all practicable steps to remedy the default

within fourteen (14) days after receipt of the Employer’s notice failing which

terminate the Contract. The Contractor shall then demobilise from the Site

leaving behind any Contractor’s Equipment which the Employer instructs, in

the second notice, to be used for the completion of the Works at the risk and

cost of the Contractor.

29.2 Default by Employer

If the Employer fails to pay in accordance with the Contract, or is, despite a

written complaint, in breach of the Contract, the Contractor may give notice

referring to this Sub-Clause and stating the default. If the default is not

remedied within fourteen (14) days after the Employer’s receipt of this notice,

the Contractor may suspend the execution of all or parts of the Works.

29.3 Insolvency

If a Party is declared insolvent under any applicable law, the other Party may

by notice terminate the Contract immediately. The Contractor shall then

demobilize from the Site leaving behind, in the case of the Contractor’s

insolvency, any Contractor’s Equipment which the Employer instructs in the

notice is to be used for the completion of the Works.

29.4 Payment upon Termination

After termination, the Contractor shall be entitled to payment of the unpaid

balance of the value of the Works executed and of the Materials and Plant

reasonably delivered to the Site.

30 RESOLUTION OF DISPUTES

30.1 Engineer’s Decision

If a dispute of any kind whatsoever arises between the Employer and the

Contractor in connection with the Works, the matter in dispute shall, in the first

place, be referred in writing to the Engineer, with a copy to the other party. Such

reference shall state that it is made pursuant to this Clause. No later than the

twenty eight (28) days after the day on which he received such reference, the

Engineer shall give notice of his decision to the Employer and the Contractor.

Unless the Contract has already been repudiated or terminated, the Contractor

shall, in every case, continue to proceed with the Work with all due diligence, and

the Contractor and the Employer shall give effect forthwith to every such decision

of the Engineer unless and until the same shall be revised, as hereinafter provided

in an arbitral award.






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30.2 Notice of Dissatisfaction

If a Party is dissatisfied with the decision of the Engineer or if no decision is given

within the time set out timelines, the Party may give notice of dissatisfaction

referring to this Sub-Clause within fourteen (14) days of receipt of the decision or

the expiry of the time for the decision. If no notice of dissatisfaction is given

within the specified time, the decision shall be final and binding on the Parties. If

notice of dissatisfaction is given within the specified time, the decision shall be

binding on the Parties who shall give effect to it without delay unless and until the

decision of the Engineer is revised by an arbitrator.

30.3 Arbitration

A dispute which has been the subject of a notice of dissatisfaction shall be finally

settled as per provisions of Arbitration Act 1940 (Act No. X of 1940) and Rules

made thereunder and any statutory modifications thereto. Any hearing shall be

held at the place specified in the Contract Data and in the language referred to in

Sub-Clause 1.5.

31 INTEGRITY PACT

31.1 If the Contractor, or any of his Sub-Contractors, agents or servants is

found to have violated or involved in violation of the Integrity Pact

signed by the Contractor as Schedule-F to his Bid, then the Employer

shall be entitled to:

(a) recover from the Contractor an amount equivalent to ten times the

sum of any commission, gratification, bribe, finder’s fee or

kickback given by the Contractor or any of his Sub-Contractors,

agents or servants;

(b) terminate the Contract; and

(c) Recover from the Contractor any loss or damage to the Employer

as a result of such termination or of any other corrupt business

practices of the Contractor or any of his Sub-Contractors, agents or

servants.

On termination of the Contract under Sub-Para (b) of this Sub-Clause, the

Contractor shall demobilize from the Site leaving behind Contractor’s Equipment

which the Employer instructs, in the termination notice, to be used for the

completion of the Works at the risk and cost of the Contractor.

32. IMPORTANT NOTES

32.1 The principal vendor must have offices and representatives in Pakistan from

last 5 years






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32.2 Documentary proof in form of datasheet must be attached fulfilling all of the

mentioned specifications

32.3 The firm must have deployed at least 10 similar nature solutions across

Pakistan, documentary evidence in form of work orders must be provided

32.4 The firm is responsible for Data center rack harnessing and cable management

as per industry standards

32.5 The firm should include General security awareness training of all users, two

CISSP training and quoted product training for 3 resources at vendors

premises

32.6 The offered brand should be USA based.






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BID FORM

A) Profile of the Bidder:

BIDDER’s INFORMATION

NO. REQUIREMENT TO BE FILLED BY BIDDER

1. Name of Firm / Individual / Contractor

2. Date and place of registration (if any)

3. Representative Name

4. Present Address and Last Former

Address (if any)

5. E-mail

6. Phone/Fax/ Mobile

B) Bid Security

S# Particulars Please Furnish Details

1 Name of the Bank

2 CDR/PO/Bank Guarantee Number and

Date

3 Amount

C) Forms

Attached as Appendix A






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Price Schedule

Name of Bidder ________________ Bid Reference Number ____________________

S. No. Descriptions

(Items / Equipment’s)

Type Qty.

(Nos)

Unit Price

(PKR)

Including all

Govt. Duties and

Taxes

Total Price

(PKR)

Including all

Govt. Duties and

Taxes

1. Firewall

ICT

01

2. Firewall 01

3. Access Point 05

4. Layer 3 Switch 01

5. Layer 2 Switch 03

6. Cabinet 6U 03

7. Rack 27U 01

8. Cable Roll Cat6 02

9. Connector Box 03

10. Back Box 40

11. Face Plate 40

12. Patch Panel Loaded 03

13. Cable Manager Loaded 03

14. RJ45 I/O Jack 40

15. Duct 16x38 20

16. Duct 20x40 15

17. Pipe Flexible 1 Inch 100

18. Pipe Flexible 2 Inch 50

19. Cable Ties 8 Inch 10

20. Services 01

Total Amount

Amount in words: PKR

Rupees;…………………………………………………………………………………………

…………………

** Taxes on above-mentioned prices would be applied as per Govt. Rules.






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APPENDIX - A

FORMS

SECTION I: BIDDING FORM

SECTION II: BID SECURITY

SECTION III: PERFORMANCE SECURITY

SECTION IV: CONTRACT AGREEMENT

SECTION V: ADVANCE PAYMENT SECURITY

(If applicable)

SECTION VI: TECHNICAL SPECIFICATIONS

(Attached as Annexure A)






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SECTION I – BIDDING FORM

Date:

Bid Reference No. ________________

(Name of Contract)

To: _______________________________

_______________________________

Gentleman,

We, the undersigned, declare that:

We have examined and have no reservations to the Bidding Document, including

Addenda No.: ;

(a) We offer to supply in conformity with the Bidding Document and in accordance

with the Delivery and Completion Schedule, the following Goods or Services

(e) Our Bid shall be valid for a period of ____________________________ days from

the date fixed for the bid submission deadline in accordance with the Bidding

Document, and it shall remain binding upon us and may be accepted at any time

before the expiration of that period;

(f) If our Bid is accepted, we commit to obtain a Performance Security in the amount of

_______percent of the Contract Price for the due performance of the Contract;

(g) Our firm, including any subcontractors or suppliers for any part of the Contract, have

Nationalities from the following eligible countries

_____________________________;

(h) We are not participating, as Bidders, in more than one Bid in this bidding process,

other than alternative offers in accordance with the Bidding Document;

(i) Our firm, its affiliates or subsidiaries, including any subcontractors or suppliers for

any part of the Contract, has not been declared ineligible by the Purchaser;

;

( c) The total price of our Bid, excluding any discounts offered in item (d) below is:

;

( d) The discounts offered and the methodology for their application is :

;






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(j) The following commissions, gratuities, or fees have been paid or are to be paid with

respect to the bidding process or execution of the Contract:

Name of Recipient Address Reason Amount

(If none has been paid or is to be paid, indicate “none.”)

(k) We understand that this Bid, together with your written acceptance thereof included in

your notification of award, shall constitute a binding contract between us, until a

formal Contract is prepared and executed.

(l) We understand that you are not bound to accept the lowest evaluated bid or any other

bid that you may receive.

(m) We agree to permit the Purchaser or its representative to inspect our accounts and

records and other documents relating to the bid submission and to have them audited

by auditors appointed by the Bank.

Nam

e

In the capacity of

Signed

Date

Witness:

Name: _______________

Signature: ___________

Address: _____________

Duly authorized to sign the Bid for and on behalf of






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Occupation: __________

SECTION II - FORM OF BID SECURITY

(Bank Guarantee)

Guarantee No._____________________

Executed on _____________________

(Letter by the Guarantor to the Employer)

Name of Guarantor (Scheduled Bank in Pakistan) with

address:____________________________________________________________

Name of Principal (Bidder) with

address:____________________________________________________________

___________________________________________________________________

Penal Sum of Security (express in words and

figures):____________________________________________________________

___________________________________________________________________

Bid Reference No.___________________________ Date of Bid _________

KNOW ALL MEN BY THESE PRESENTS, that in pursuance of the terms of the Bid and at

the request of the said Principal, we the Guarantor above-named are held and firmly bound

unto the __________________________________, (hereinafter called The “Employer”) in

the sum stated above, for the payment of which sum well and truly to be made, we bind

ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly

by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has

submitted the accompanying Bid numbered and dated as above for

________________________________________ (Particulars of Bid) to the said Employer;

and

WHEREAS, the Employer has required as a condition for considering the said Bid that the

Principal furnishes a Bid Security in the above said sum to the Employer, conditioned as

under:

(1) that the Bid Security shall remain valid for a period of twenty eight (28) days beyond

the period

of validity of the bid;

(2) that in the event of;

(a) the Principal withdraws his Bid during the period of validity of Bid, or

(b) the Principal does not accept the correction of his Bid Price, pursuant to

Sub-Clause 16.4 (b) of Instructions to Bidders, or

(c) failure of the successful bidder to






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(i) Furnish the required Performance Security, or

(ii) Sign the proposed Contract Agreement, the entire sum be paid immediately to the

said Employer for delayed completion and not as penalty for the successful bidder's

failure to perform.

NOW THEREFORE, if the successful bidder shall, within the period specified therefore, on

the prescribed form presented to him for signature enter into a formal Contract Agreement

with the said Employer in accordance with his Bid as accepted and furnish within fourteen

(14) days of receipt of Letter of Acceptance, a Performance Security with good and sufficient

surety , as may be required, upon the form prescribed by the said Employer for the faithful

performance and proper fulfilment of the said Contract or in the event of non-withdrawal of

the said Bid within the time specified then this obligation shall be void and of no effect, but

otherwise to remain in full force and effect.

PROVIDED THAT the Guarantor shall forthwith pay to the Employer the said sum stated

above upon first written demand of the Employer without cavil or argument and without

requiring the Employer to prove or to show grounds or reasons for such demand, notice of

which shall be sent by the Employer by registered post duly addressed to the Guarantor at its

address given above.

PROVIDED ALSO THAT the Employer shall be the sole and final judge for deciding

whether the Principal has duly performed his obligations to sign the Contract Agreement and

to furnish the requisite

Performance Security within the time stated above, or has defaulted in fulfilling said

requirements and the Guarantor shall pay without objection the sum stated above upon first

written demand from the Employer forthwith and without any reference to the Principal or

any other person.

IN WITNESS WHEREOF, the above bounded Guarantor has executed the instrument under

its seal on the date indicated above, the name and seal of the Guarantor being hereto affixed

and these presents duly signed by its undersigned representative pursuant to authority of its

governing body.

Guarantor (Bank)

Witness: 1. Signature

1.

2. Name _________________________

C

orporate Secretary (Seal)






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3. Title __________________________

2.

(Name, Title & Address) Corporate Guarantor (Seal)

FORM OF

SECTION III - FORM OF PERFORMANCE SECURITY

(Bank Guarantee)

Guarantee No._____________________

Executed on _____________________


Name of Guarantor (Scheduled Bank in Pakistan) with

address:_________________________________

Name of Principal (Contractor) with

address:____________________________________________________________

___________________________________________________________________

Penal Sum of Security (express in words and

figures)_____________________________________________________________

___________________________________________________________________

Letter of Acceptance No.________________________________Dated __________

KNOW ALL MEN BY THESE PRESENTS, that in pursuance of the terms of the Bidding

Documents and above said Letter of Acceptance (hereinafter called the Documents) and at

the request of the said

Principal we, the Guarantor above named, are held and firmly bound unto the

__________________________________________________ (hereinafter called the

Employer) in the penal sum of the amount stated above, for the payment of which sum well

and truly to be made to the said Employer, we bind ourselves, our heirs, executors,

administrators and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has

accepted the

Employer's above said Letter of Acceptance for ________

__________________________________

(Name of Contract) for the ___________

_______________________________ (Name of Project).

NOW THEREFORE, if the Principal (Contractor) shall well and truly perform and fulfill all

the undertakings, covenants, terms and conditions of the said Documents during the original

terms of the said Documents and any extensions thereof that may be granted by the






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Employer, with or without notice to the Guarantor, which notice is, hereby, waived and shall

also well and truly perform and fulfill all the undertakings, covenants terms and conditions of

the Contract and of any and all modifications of the said Documents that may hereafter be

made, notice of which modifications to the Guarantor being hereby waived, then, this

obligation to be void; otherwise to remain in full force and virtue till all requirements of

Clause 9, Remedying Defects, of Conditions of Contract are fulfilled.

Our total liability under this Guarantee is limited to the sum stated above and it is a condition

of any liability attaching to us under this Guarantee that the claim for payment in writing

shall be received by us within the validity period of this Guarantee, failing which we shall be

discharged of our liability, if any, under this Guarantee.

We, ____________________________________ (the Guarantor), waiving all objections

and defences under the Contract, do hereby irrevocably and independently guarantee to pay

to the Employer without delay upon the Employer's first written demand without cavil or

arguments and without requiring the Employer to prove or to show grounds or reasons for

such demand any sum or sums up to the amount stated above, against the Employer's written

declaration that the Principal has refused or failed to perform the obligations under the

Contract, for which payment will be effected by the Guarantor to Employer’s designated

Bank & Account Number.

PROVIDED ALSO THAT the Employer shall be the sole and final judge for deciding

whether the Principal (Contractor) has duly performed his obligations under the Contract or

has defaulted in fulfilling said obligations and the Guarantor shall pay without objection any

sum or sums up to the amount stated above upon first written demand from the Employer

forthwith and without any reference to the Principal or any other person.

IN WITNESS WHEREOF, the above bounded Guarantor has executed this Instrument under

its seal on the date indicated above, the name and corporate seal of the Guarantor being

hereto affixed and these presents duly signed by its undersigned representative, pursuant to

authority of its governing body.

_______________

Guarantor (Bank)

Witness:

1. _______________________ 1. Signature _______________

_______________________ 2. Name __________________

Corporate Secretary (Seal)

3. Title ___________________

2. _______________________






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_______________________ _______________________







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SECTION IV - FORM OF CONTRACT AGREEMENT

THIS CONTRACT AGREEMENT (hereinafter called the “Agreement”) made on the _____

day of

________ 200 _____ between _________________________(hereinafter called the

“Employer”) of the one part and ______________ (hereinafter called the “Contractor”) of

the other part.

WHEREAS the Employer is desirous that certain Works, viz _______________ should be

executed by the Contractor and has accepted a Bid by the Contractor for the execution and

completion of such Works and the remedying of any defects therein.

NOW this Agreement witnessed as follows:

1. In this Agreement words and expressions shall have the same meanings as are

respectively assigned to them in the Conditions of Contract hereinafter referred to.

2. The following documents after incorporating addenda, if any except those parts

relating to Instructions to Bidders, shall be deemed to form and be read and construed

as part of this Agreement, viz:

(a) The Letter of Acceptance;

(b) The completed Form of Bid along-with Schedules to Bid;

(c) Conditions of Contract & Contract Data;(General and Special Conditions of

Contract)

(d) The priced Schedule of Prices;

(e) The Specifications; and

(f) The Drawings

3. In consideration of the payments to be made by the Employer to the Contractor as

hereinafter mentioned, the Contractor hereby covenants with the Employer to execute

and complete the Works and remedy defects therein in conformity and in all respects

within the provisions of the Contract.

4. The Employer hereby covenants to pay the Contractor, in consideration of the

execution and completion of the Works as per provisions of the Contract, the

Contract Price or such other sum as may become payable under the provisions of the

Contract at the times and in the manner prescribed by the Contract.






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IN WITNESS WHEREOF the parties hereto have caused this Contract Agreement to be

executed on the day, month and year first before written in accordance with their respective

laws.

Signature of the Contactor Signature of the

Employer

______________________ _____________________

(Seal) (Seal)

Signed, Sealed and Delivered in the presence of:

Witness: Witness:

________________________

_________________________________

(Name, Title and Address) (Name, Title and Address)






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SECTION V - FORM OF BANK GUARANTEE FOR ADVANCE PAYMENT

Guarantee No.________________

Executed on________________


WHEREAS the _________________________________________________ (hereinafter

called the Employer) has entered into a Contract for _____________________________

________________________________________________________________________

_______________________________________________ (Particulars of Contract), with

___________________________________________________________________

________________________________ (hereinafter called the Contractor).

AND WHEREAS the Employer has agreed to advance to the Contractor, at the Contractor’s

request, an amount of Rs._____________________ Rupees ________________________)

which amount shall be advanced to the Contractor as per provisions of the Contract.

AND WHEREAS the Employer has asked the Contractor to furnish Guarantee to secure the

advance payment for the performance of his obligations under the said Contract.

AND WHEREAS ____________________________________________ (Scheduled Bank)

(hereinafter called the Guarantor) at the request of the Contractor and in consideration of the

Employer agreeing to make the above advance to the Contractor, has agreed to furnish the

said Guarantee.

NOW THEREFORE the Guarantor hereby guarantees that the Contractor shall use the

advance for the purpose of above mentioned Contract and if he fails, and commits default in

fulfillment of any of his obligations for which the advance payment is made, the Guarantor

shall be liable to the Employer for payment not exceeding the aforementioned amount.

Notice in writing of any default, of which the Employer shall be the sole and final judge, as

aforesaid, on the part of the Contractor, shall be given by the Employer to the Guarantor, and

on such first written demand payment shall be made by the Guarantor of all sums then due

under this Guarantee without any reference to the Contractor and without any objection.

This Guarantee shall come into force as soon as the advance payment has been credited to

the account of the Contractor.






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This Guarantee shall expire not later than

_________________________________ by which date we must have received

any claims by registered letter, telegram, telex or telefax.

It is understood that you will return this Guarantee to us on expiry or after settlement of the

total amount to be claimed hereunder.

______________________

Guarantor (Scheduled Bank)

Witness:

1. _______________________ 1. Signature _______________

_______________________ 2. Name __________________

Corporate Secretary (Seal)

3. Title ___________________

2. _______________________

_______________________ _______________________







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SECTION-VI: TECHNICAL SPECIFICATIONS

NETWORK EQUIPMENT (CISCO OR EQUIVALENT)

SR# DESCRIPTION Unit

QTY

1

Firew

all

(Fo

rtinet o

r equiv

alent)

Feature Requirement GE RJ45 interface Minimum 10 USB

Port 1 RJ 45 Console Port 1 Firewall throughput 10 Gbps or

higher IPSEC VPN Throughput 6.5 Gbps or higher

Concurrent TCP sessions 7 Million or higher Intrusion

Prevention System throughput 1.4 Gbps or higher Threat

Protection Throughput 700Mbps or higher SD-WAN as built

in component yes 24x7 Replacement Hardware warranty 1

Year 24x7 Security Licenses Full UTM Bundle 1 Year

Device should have support of 2-Factor authentication (on

device) for administrator login, Remote Access Client VPN

for IPSEC/SSL VPN, NAT, VLAN, PPOE, IPV6, RESTFul

API, integration with AD/radius Server/TACACS+, Traffic

shaping, remote logging (same brand), Routing Protocol(

RIP, OSPF, BGP), policy based routing

Yes

The proposed device should work as a wireless controller to

handle atleast 30 access points (Built-in license) for wireless

infrastructure

Yes

The proposed solution should have a capability to integrate

with existing deployed infrastructure via ADVPN or

equivalent

Yes

SNMP V1/V2C & SNMP 3 Support, Proposed solution

should be leader in gartner 2019 magic quadrenet for

network firewall

Yes

No 1






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2

Firew

all

(Fo

rtinet o

r equ

ivalen

t)

GE RJ45 interface Minimum 5 GE RJ 45 WAN Interface

Minimum 1 USB Port 1 RJ 45 Console Port 1 Firewall

throughput 950 Mbps or higher IPSEC VPN Throughput 75

Mbps or higher Concurrent TCP sessions 900,000 or higher

Intrusion Prevention System throughput 300 Mbps or higher

Threat Protection Throughput 150 Mbpbs or higher SD-

WAN as builtin component yes 24x7 Replacement

Hardware warranty 1 Year 24x7 Security Licenses Full

UTM Bundle 1 Year

RFP DOCUMENT Branch office Device Fortigate 60F or

equivalent Specifications Qty: 1

Branch office Device 2 Fortigate 30E or equivalent

Specifications Qty: 3

Device should have support of 2-Factor authentication

(ondevice) for administrator login, Remote Access Client

VPN for IPSEC/SSL VPN, NAT, VLAN, PPOE, IPV6,

RESTFul API, integration with AD/radius

Server/TACACS+, Traffic shaping, remote logging (same

brand), Routing Protocol( RIP, OSPF, BGP), policy based

routing

Yes

The proposed device should work as a wireless controller to

handle atleast 2 access points (Built-in license) for wireless

infrastructure

Yes

The proposed solution should have a capability to integrate

with existing deployed infrastructure via ADVPN or

equivalent

Yes

SNMP V1/V2C & SNMP 3 Support, Proposed solution

should be leader in gartner 2019 magic quadrenet for

network firewall

Yes

No 1

3

Access P

oin

ts

(Fortin

et or eq

uiv

alent)

Wireless Standards supported 802.11ac (Wave2 MU-

MIMO)

Integrated, cloud and controller based management. Single

pane-of-glass for network security and wireless access

yes

Data Rate 850 Mbps or higher Antenna Type and GAIN

4dBi for 2.4 GHz and 5dBi for 5 Ghz Power over Ethernet

IEEE 802.3af supported Per Radio Client Capacity 500 or

Higher DFC Certified FCC, IC, CE The proposed solution

should have a capability to integrate with existing deployed

controller without any additional cost Yes

No 5






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4

Lay

er 3 S

witch

(CIS

CO

OR

EQ

UIV

AL

EN

T)

Uplink Ports 4 x 1GE Network Module RJ 45 Console Port

Yes

Access Ports

Stackable 24 10/100/1000 Ethernet ports, with 350WAC

power supply, 1 RU, LAN Base feature set

Total Switched Virtual Interfaces (SVIs) 1,000 or more

Total number of MAC addresses supported 32,000 or more

Flash 2GB DRAM 4GB Forwarding Capacity/Rate 92 Gbps

on 24-port Switch Model Switching Capacity/Fabric 68.4

Mpps

IEEE Standards and Protocols Support

IEEE 802.1x, port security, Dynamic Host Configuration

Protocol (DHCP) Snooping and Guard, Dynamic ARP

Inspection, RA Guard, IP Source Guard, Control Plane

Protection (CoPP), Wireless Intrusion Prevention Systems

(WIPSs), Dynamic ARP Inspection Dynamic Trunking

Protocol, Port Aggregation Protocol, Link Aggregation

Control Protocol, Unidirectional Link Detection Protocol,

VLAN Trunking Protocol (VTP) Version 3 supports

dynamic VLANs, Trivial File Transfer Protocol, Network

Timing Protocol Remote Login Support Telnet, SSH or

Equivalent Security Features Support Enhanced Security

Features

Power Supply

350 Watt Single Power Supply along with Power Cord or

Equivalent

Rack Mounting Kit

Must have standard rack mounting kit or Equivalent

Core (Layer-3) Switch Cisco 3850-T-L or equivalent, Qty: 1

Compatibility

Must be compatible with existing NAC Server (i.e Identity

Services Engine) Brand Origin Only USA, UK Brands

Warranty One Year

No 1






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5

Lay

er 2 S

witch

(CIS

CO

OR

EQ

UIV

AL

EN

T)

Uplink Ports

Uplink Ports :4 Nos. 1G Slots with 2 Nos. 1G (1000BASE-

T) SFP Modules or Higher RJ 45 Console Port Yes USB

port Yes

Access Ports

24 Nos. 10/100/1000 (BASE-T) Access Ports or Higher

RAM 512MB or Higher Forwarding Capacity 60mpps or

Higher Switching Capacity/Fabric 200Gbps Switching

Capacity/Fabric or Higher MAC Address Table Size 16K or

Higher

IEEE Standards Support

Must have support for IEEE 802.1d, IEEE 802.1w, IEEE

802.1s, IEEE 802.3ad, IEEE 802.1p, IEEE 802.3x, IEEE

802.1q, IEEE 802.1x, IEEE 802.3ah, or Equivalent

Access Switch Cisco 2960X-TSL or equivalent, Qty: 3

Access Points Fortinet 221E or equivalent Specifications

qty: 7

Inspection

Must Support Dynamic ARP Inspection (DAI) or Equivalent

Protocol Support

SNMP v1/v2/v3 or Higher, Network Timing Protocol

(NTP), BOOTP or Equivalent Remote Login Support

Telnet, SSH or Equivalent

Security Features Support

Must Support - MAC based VLANs, TACACS+/RADIUS,

Jumbo Frames, DHCP Snooping or Equivalent

Power Supply

Single Power Supply along with Power Cord or Equivalent

Compatibility

Must be compatible with existing NAC Server (i.e Identity

Services Engine) Rack Mounting Kit Yes Warranty 1-year

Brand Origin Only USA, UK Brands

No 3

6 Cabinet Cabinet 6U Wall mount with PDU No 3

7 Rack

Height U 27U Doors (Front) Glass door with lock and

handle Doors (Back) Perforated 2 pieces with door lock

Fans Fan tray at top of rack Color Black (powder coated

matt finished) Width 800 mm Depth 900 mm Height 1390

mm Inner dimensions 19-inch standard Side panels

Removable with locks PDU 1 x 8-socket rack mountable

PDU Cage Nuts 100 pieces included Manufactured guage 18

Guage or Higher

Feet and wheels

Adjustable feet and transport wheels of high durability Rack

trays 2 x fixed trays and are removable

No 1

8 Cable Roll Network Cable Cat 6 No 2

9 Connector Box Imported No 3

10 Back Box Good Quality (Local) No 40

11 Face Plate Single Shutter Face Plate for Network No 40

12 Patch Panel 24-port patch panel loaded with CAT6 I/O modules No 3






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13 Cable Manager Loaded No 4

14 RJ45 I/O Jack Imported No 40

15 Duct 16x38 Per 10 Ft Length No 20

16 Duct 40x40 Per 10 Ft Length No 15

17 Pipe Flexible Pipe, 1 Inch No 100

18 Pipe Flexible Pipe, 2 Inch No 50

19 Cable Ties 8 Inch No 10

20 Services Firewall installation and cabling wok along with dressing of

server and network rack in data center No 1