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BOARD OF MANAGEMENT SUNDAR INDUSTRIAL ESTATE
BIDDING DOCUMENT
REHABILITATION OF 60 NUMBERS FIRE HYDRANTS
DATE: /2016
Dear Sir,
You are kindly requested to submit your bid for rehabilitation of 60 numbers of fire hydrants at SIE. Bids
may be submitted at or before 11:00AM on ----------------, 2016 and via Hard Copy in Sealed envelope to
the address below:
Board of Management
Sundar Industrial Estate
Building Control Division
Gate no. 2, Sundar Raiwind Road, Lahore
Tel: (042) 35297291-3, Fax: (042) 35297080
E-mail: [email protected]
It shall remain your responsibility to ensure that your bids will reach the address above on
or before the deadline. Bids that are received by BOM-SIE after the deadline indicated above, for
whatever reason, shall not be considered for evaluation.
Scope of Work:
1
Generic Description [incl. Technical specifications,
quality & safety standards, special features required]
As per attached Bill of Quantities
2 Technical Drawings As per attached Drawings
Appendix-C
Page 2
TABLE OF CONTENTS
INVITATION TO BIDDERS .................................................................................................................. 3
BIDDING DATA .................................................................................................................................... 4
BILL OF QUANTITIES (BOQ) .............................................................................................................. 5
FORM OF BID (Appendix-A) ................................................................................................................. 8
BID SECURITY (Appedix-B) ............................................................................................................... 10
DRAWING (Appedix-C) ....................................................................................................................... 12
Page 3
INVITATION TO BIDDERS
Date: ______________
Tender Reference No.: ______________
1. The Employer invites sealed tenders from eligible firms or persons.
2. All tenders must be accompanied by a bid Security which is 2% of total amount in shape of Bank
Draft/Pay Order in favour of Board of Management Sundar Industrial Estate or Bank Guarantee
Issued by any schedule bank of Pakistan (Appendix-B).
3. Bids must be delivered to Board of management Sundar Industrial Estate, Building Control
Division, Gate # 2 Sundar Raiwind Road, Lahore at or before 1100Hrs (Local Time), on 07th
March, 2016. Tenders will be opened on same day at 1300Hrs (Local Time) in the presence of
bidders representatives who choose to attend.
Page 4
BIDDING DATA
Work Site Sundar Industrial Estate
Validity of Bid 60 days from deadline for submission of offers
Time for Completion 90 Calendar Days from the date of receipt of Engineer's Notice to
Commence.
Bid Security Contractor shall deposit 2% bid Security of total Contract Amount along with bidding documents (Refundable).
Tax Deduction All Govt. Tax will be deducted as per prevailing tax laws.
Currency of
quotations/offers
Offers submitted by Contractor shall be nominated in Pakistani Rupees
(PKR).
Request for clarification Bidders requesting clarification of any of the items, technical
requirements or conditions stipulated in this bidding documents shall communicate in writing with BOMSIE office. Only requests for
clarification received at least 5 days prior to the deadline for submission of
offers will be entertained.
Performance Guarantee Contractor shall liable to provide 12 months warrantee against defect liability period and 5% retention money will be deducted and will be
released after that duration.
General Conditions of
Contract
FIDIC Conditions of Contract for works of Civil Engineering Construction
Part I and II
Minimum amount of
Interim Payment
Certificates
Twenty Five Percent (25%) of Contract Price except final payment
certificate.
Evaluation Criteria Acceptance of Bid will be based on following Criteria
1. Valid NTN Certificate
2. Complete List of Tool and Plant owned by Firm 3. Detail of Organization with valid Office address & Tel
4. Validity of Offer for 60 days
5. Complete Submission of the offer pricing all items.
Supporting technical documentation: Bidders are requested to include in their offers all-necessary
supporting technical documentation (i.e. technical brochures, etc.) to allow the evaluating committee to
identify the quality of the works offered.
Page 5
BILL OF QUANTITIES (BOQ)
A.
Preamble
The Bill of Quantities shall be read in conjunction with the Conditions of Contract, Specifications
and Drawings.
The quantities given in the Bill of Quantities are estimated and provisional, and are given to
provide a common basis for bidding. The basis of payment will be the actual quantities of work
executed and measured by the Contractor and verified by the Engineer and valued at the rates and
prices entered in the priced Bill of Quantities, where applicable, and otherwise at such rates and
prices as the Engineer may fix as per the Contract.
The rates and prices entered in the priced Bill of Quantities shall, except insofar as it is otherwise
provided under the Contract include all costs of Contractor plant, labour , supervision, materials,
execution, insurance, profit, taxes and duties, together with all general risks, liabilities and
obligations set out or implied in the Contract. Furthermore all duties, taxes and other levies
payable by the Contractor under the Contract shall be included in the rates and prices and the total
Bid Price submitted by the Bidder.
A rate or price shall be entered against each item in the priced Bill of Quantities, whether
quantities are stated or not. The cost of items against which the Contractor will have failed to
enter a rate or price shall be deemed to be covered by other rates and prices entered in the Bill of
Quantities.
The whole cost of complying with the provisions of the Contract shall be included in the items
provided in the priced Bill of Quantities, and where no items are provided, the cost shall be
deemed to be distributed among the rates and prices entered for the related items of the Works.
General directions and description of work and materials are not necessarily repeated nor
summarized in the Bill of Quantities. References to the relevant sections of the Bidding
Documents shall be made before entering prices against each item in the priced Bill of Quantities.
Provisional sums included and so designated in the Bill of Quantities shall be expended in whole
or in part at the direction and discretion of the Engineer in accordance with Sub-Clause 58.2 of
Part I, General Conditions of Contract.
All works shall be done as per drawings, specifications, and instructions of BOM-SIE Engineer.
Contractor should conduct a site visit prior submission of offer.
Standard specifications for all work are available with BOM-SIE Engineer.
Contractor must submit sample for all material and fittings for engineering approval before
procurement and construction installation.
B. Work Items
The Bill of Quantities contains the following Bills
Summary Bill of Quantities
Bill No. 1 - Civil works
Bidders shall price the Bill of Quantities in Pakistani Rupees only.
Page 6
Bill of Quantities
Summary
Bill No. Bill Description Amount (Rs.)
1 Civil Works
2 Mechanical Works (Option-I)
2.i Mechanical Works (Option-II)
Total Amount
Total Amount in words Rupees: _________________________________________
___________________________________________________________________
Name of Contractor and Stamp
Date: _____________
Page 7
BOARD OF MANAGEMENT SUNDAR INDUSTIRAL ESTATE
BOQ List Civil & Mechanical Works of Rehabilitation of 60 Numbers Fire Hydrants
Sr.
No.
Item
No. BOQ Item Description Unit
Total
Qty. Unit Price (Rs/Per
Unit)
Toatl Amount
(Rs/-)
Civil Works
1 1.1
Earthwork excavation undressed lead upto a
single throw of Kassi, phaorah or shovel in Ordinary Soil
Cft
532.98 -
2 1.2
Cement concrete plain (PCC) for Foundation
including placing, compacting, finishing and
curing complete (including screening and
washing of Stone Aggregate) Ratio 1:4:8
Cft
24.50 -
3 1.3 Pacca brick Class A work in foundation and
plinth in (Cement, sand mortar Ratio 1:4) Cft
81.93
-
4 1.4 Cement plaster 1:3 upto 20' (6.00 m) height ½" (13 mm) thick
Sft
92.00 -
5 1.5 Pre-Cast Slabs 5.5'x1.5' Each
3.00 -
Sub Total -
Page 8
MECHANICAL WORKS (OPTION – I)
Item
Description Unit Qty.
Unit Price Total Price
# W/O GST
(PKR) W/O GST
(PKR)
1
Supply Of Pillar Fire Hydrant: (Wet Type) Fire Hydrant Wet Barrel Model # DLF 06.007.04, Inlet 4" (100mm), Outlet 2.5” BS 366 x 2, Test Pressure 350 PSI, Body Cast Iron BS 1452 adaptors Brand (Equivalent to SFFECO / NAFFCO)
No 1 -
2
Supply of Hydrant Cabinet: (Self Standing) Made of M.S Sheet 18 SWG, Size 1000 x 800 x 250mm with Solid Front, Red Powder Coated, Suitable to accommodate 2 Nos. of Fire Hose Pipe & Jet Nozzles
No 1 -
3
Supply of Fire Hose Pipe: Hose Synthetic 2.5"x 30 Mtrs, Single Jacket, with Aluminum Instantaneous Morris Couplings, Color Red SFFECO Dubai
No 1 -
4 Supply of Jet Nozzle, Size 2.5" x 18" Long, Material Brass No 1 -
5
Supply of OS & Y Gate Valve: Outside Yoke & Screw Gate Valve, Size 4" Material Cast Iron Working Pressure 300 PSI (PN 16) Flanged End SCON
No 1 -
Total Amount -
GST 17 % -
Net Amount -
Dismantling of Existing Underground Hydrant & Piping work to Install New Pillar Hydrant:
Item
Description Unit Qty.
Unit Price Total Price
# W/O GST
(PKR) W/O GST
(PKR)
1 Dismantling of Existing Underground Hydrant & Installation of New Pillar Hydrant with appropriate pipe & fittings as required.
Job. 1 Lump Sum
Total Amount -
Page 9
MECHANICAL WORKS (OPTION – II)
Item
Description Unit Qty.
Unit Price Total Price
# W/O GST
(PKR) W/O GST
(PKR)
1
Supply Of Pillar Fire Hydrant: (Wet Type) External Fire Hydrant pillar type, main barrel dia 4” seamless steel pipe, polyester finish. With delivery outlets 2 x 2 ½” instantaneous couplings and blank caps, both outlets to have control valves. All components are red enamel painted.
No 1 -
2
Supply of Hydrant Cabinet: (Self Standing) Made of M.S Sheet 18 SWG, Size 1000 x 800 x 250mm with Solid Front, Red Powder Coated, Suitable to accommodate 2 Nos. of Fire Hose Pipe & Jet Nozzles
No 1 -
3
Supply of Fire Hose Pipe: Hose Synthetic 2.5"x 30 Mtrs, Single Jacket, with Aluminum Instantaneous Morris Couplings, Color Red SFFECO Dubai
No 1 -
4 Supply of Jet Nozzle, Size 2.5" x 18" Long, Material Brass No 1 -
5
Supply of OS & Y Gate Valve: Outside Yoke & Screw Gate Valve, Size 4" Material Cast Iron Working Pressure 300 PSI (PN 16) Flanged End SCON
No 1 -
Total Amount -
GST 17 % -
Net Amount -
Dismantling of Existing Underground Hydrant & Piping work to Install New Pillar Hydrant:
Item
Description Unit Qty.
Unit Price Total Price
# W/O GST
(PKR) W/O GST
(PKR)
1 Dismantling of Existing Underground Hydrant & Installation of New Pillar Hydrant with appropriate pipe & fittings as required.
Job. 1 Lump Sum
Total Amount
-
Page 10
Appendix-A
FB-1
FORM OF BID
To:
_______________________________
_______________________________
_______________________________
Gentleman,
1. Having examined the Bidding/RFQ Documents including Invitation to Bidders, terms and
Conditions of Contract, Specifications, Drawings and Bill of Quantities for the execution of the above-named Works, we, the undersigned, offer to execute and complete such Works and remedy
any defects therein in conformity with the Conditions of Contract. Specifications, Drawings &
Bill of Quantities for the sum of Rs._______________________________________________
(Rupees__________________________________________________________) or such other sum as may be ascertained in accordance with the said conditions.
2. We understand that all the Appendices attached hereto form part of this Bid.
3. We undertake, if our Bid is accepted, to commence the Works and to complete the whole of the
Works comprised in the Contract within the time stated in Bid.
4. We agree to abide by this Bid for the period of ______ days from the date fixed for receiving the
same and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
5. Unless and until a formal Agreement is prepared and executed, this Bid, together with your
written acceptance thereof, shall constitute a binding contract between us.
6. We do hereby declare that the Bid is made without any collusion, comparison of figures or arrangement with any other bidder for the Works.
7. We understand that you are not bound to accept the lowest or any Bid you may receive.
Page 11
FB-2
Dated this ___________day of________________20______
Signature: ________________________
In the capacity of _______duly authorized to sign Bids for and on behalf of
________________________________________________________
(Name of Bidder in Block Capitals)
(Seal)
Address: ___________________________________________________________
__________________________________________________________________
__________________________________________________________________
Witness:
Signature: _____________________________
Name: ________________________________
Address: __________________________________________________________
__________________________________________________________
Occupation_________________________________________________________
Page 12
Appendix-B
BS-1
BID SECURITY (Bank Guarantee)
Security Executed on _______________________________________________________
(Date)
Name of Surety (Bank) with Address: ________________________________________
(Scheduled Bank in Pakistan)
Name of Principal (Bidder) with Address _______________________________________
________________________________________________________________________
Penal Sum of Security Rupees _____________________ (Rs. _____________________)
Bid Reference No. _______________________________________________________
KNOW ALL MEN BY THESE PRESENTS, that in pursuance of the terms of the Bid and at the request of the said Principal (Bidder) we, the Surety above named, are held and firmly bound unto
______________________________________________________
(hereinafter called the 'Employer') in the sum stated above for the payment of which sum well and truly to
be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Bidder has submitted the accompanying Bid dated ______ for Bid No. _______ for_______(Particulars of Bid) to the said
Employer; and
WHEREAS, the Employer has required as a condition for considering said Bid that the Bidder furnishes a
Bid Security in the above said sum from a Scheduled Bank in Pakistan or from a foreign bank duly counter-guaranteed by a Scheduled Bank in Pakistan, to the Employer, conditioned as under:
(1) That the Bid Security shall remain in force up to and including the date 28 days after the deadline for validity of bids as stated in the Instructions to Bidders or as it may be extended by the
Employer, notice of which extension(s) to the Surety is hereby waived;
(2) That the Bid Security of unsuccessful Bidders will be returned by the Employer after expiry of its
validity or upon signing of the Contract Agreement; and
(3) That in the event of failure of the successful Bidder to execute the proposed Contract Agreement
for such work and furnish the required Performance Security, the entire said sum is paid immediately to the said Employer pursuant to Clause 15.6 of the Instruction to Bidders for the
successful Bidder's failure to perform.
Page 13
BS-2
(4) NOW THEREFORE, if the successful Bidder shall, within the period specified therefore, on the prescribed form presented to him for signature enter into a formal Contract with the said
Employer in accordance with his Bid as accepted and furnish within twenty eight (28) days of his
being requested to do so, a Performance Security with good and sufficient surety, as may be
required, upon the form prescribed by the said Employer for the faithful performance and proper fulfillment of the said Contract or in the event of non-withdrawal of the said Bid within the time
specified for its validity then this obligation shall be void and of no effect, but otherwise to
remain in full force and effect.
(5) PROVIDED THAT the Surety shall forthwith pay the Employer they said sum upon first written
demand of the Employer (without cavil or argument) and without requiring the Employer to prove or to show grounds or reasons for such demand, notice of which shall be sent by the
Employer by registered post duly addressed to the Surety at its address given above.
(6) PROVIDED ALSO THAT the Employer shall be the sole and final judge for deciding whether the Principal (Bidder) has duly performed his obligations to sign the Contract Agreement and to
furnish the requisite Performance Security within the time stated above, or has defaulted in
fulfilling said requirements and the Surety shall pay without objection the said sum upon demand from the Employer forthwith and without any reference to the Principal (Bidder) or any other
person.
(7) IN WITNESS WHEREOF, the above bounden Surety has executed the instrument under its seal
on the date indicated above, the name and seal of the Surety being hereto affixed and these
presents duly signed by its undersigned representative pursuant to authority of its governing body.
SURETY (Bank)
WITNESS: Signature
1. Name
Title
Corporate Secretary (Seal) Corporate Guarantor (Seal)
2.
__________________________
Name, Title & Address
Page 14
Appendix-C
DRAWINGS
Page 15
Page 16
Page 17
