BOARD OF EDUCATION · 2016 BOARD OF EDUCATION Manuel Rodriguez Jr. President • District III Wanda Adams First Vice President • District IX Diana Dávila Second Vice President

H O U S T O N I N D E P E N D E N T S C H O O L D I S T R I C T

2016Summer School

Handbook

2016

2016BOARD OF

EDUCATIONManuel Rodriguez Jr. President • District III

Wanda Adams First Vice President • District IX

Diana DávilaSecond Vice President • District VIII

Jolanda JonesSecretary • District IV

Rhonda Skillern-JonesAssistant Secretary • District II00

Anna Eastman District I

Michael L. LuncefordDistrict V

Greg MeyersDistrict VI

Harvin C. MooreDistrict VII

Kenneth HuewittInterim Superintendent of Schools

2016 Summer School Handbook

Table of Contents

2 0 1 6 S u m m e r S c h o o l H a n d b o o k

CALENDAR & CONTACTS

2016 Summer Graduation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32015-2016 Student Assessment Testing Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42016 STAAR Testing Dates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Title I, Part A Program Budget Deadlines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Important Curriculum & Instruction Dates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Focus and Priority Grant Schools Contact List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Department Contact List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 PROMOTION STANDARDS GPC / IGC

New 2015-2016 Promotion Standards for Grades 3, 4, 6, & 7 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112015-2016 HISD Promotion Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Retention at Grade Level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13Parental Appeal of Retention Based on Student Success Initiative (Grades 5 and 8) . . . . . . . . . . . . . . . . . . . . . . . .13Accelerated Instruction for High School Students Who Failed STAAR EOC. . . . . . . . . . . . . . . . . . . . . . . . . . . .13Parental Appeal of Retention based on Insufficient Attendance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14The Accelerated Instructional Plan (AIP) and the Cumulative Learning Profile (CLP) . . . . . . . . . . . . . . . . . . . . .14Interventions for an AIP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15School Year Classroom Teacher: Documenting Academic Progress for the Summer School Teacher . . . . . . . . . . 15Summer Evaluation and Determination of Retained Students. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16Grade Placement Committee (GPC) Decisions after the Summer School Program . . . . . . . . . . . . . . . . . . . . . . . .18State Graduation Requirements: Senate Bill 149: Individual Graduation Committees (IGC). . . . . . . . . . . . . . . . .18Senate Bill 149 (SB149) – Individual Graduation Committees Frequently Asked Questions . . . . . . . . . . . . . . . . 20Summer School Counselor Approval Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27 STUDENT ASSESSMENTS

Preparation for the 2016 Summer State Test Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .292015-2016 STAAR Assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .312016 Summer State Testing FAQs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32 CURRICULUM & INSTRUCTION

Promotion Standards Summer School . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33Curriculum Materials (Pre-K to 8th Grade) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33School Summer Programs – Promotion Standards – ES, MS and HS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33Summer School Planning Flow Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35Data Driven Instruction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36


Pre and Post Assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36Benchmark Running Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37Istation – Supplemental Intervention . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37Think Through Math (TTM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38Lesson Plan Time Allotment Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39 Language Arts Grades K-2 | Daily Reading | Lesson Plan Time Allotment Recommendations (Half-Day) Language Arts Grades K-2 | Daily Reading | Lesson Plan Time Allotment Recommendations (Half-Day) Language Arts Grades K-2 | Daily Reading | Lesson Plan Time Allotment Recommendations (Full-Day) Language Arts Grades K-2 | Daily Reading | Lesson Plan Time Allotment Recommendations (Full-Day) Language Arts Grades 3-5 | Daily Reading | Lesson Plan Time Allotment Recommendations (Half-Day) Language Arts Grades 3-5 | Daily Reading | Lesson Plan Time Allotment Recommendations (Half-Day) Language Arts Grades 3-5 | Daily Reading | Lesson Plan Time Allotment Recommendations (Full-Day) Language Arts Grades 3-5 | Daily Reading | Lesson Plan Time Allotment Recommendations (Full-Day) Math Grades K-5 | Lesson Plan Time Allotment Recommendations (Half-Day) Math Grades K-5 | Lesson Plan Time Allotment Recommendations (Full-Day)High Frequency Word Evaluation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50Important Curriculum & Instruction Dates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51Summary of Assessments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52How to Access Summer School Curriculum Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52EdPlan System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53Cumulative Learning Profile (CLP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53Third Grade Summer Cumulative Learning Profile – Recommended Summer School Instruction (SAMPLE) . .55 STUDENT DATA

Student Scheduling and Grading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59Keys to a Successful Summer School . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60Chancery Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60GradeSpeed Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61Student Data FAQs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62 SUMMER PROGRAMS

Summer School for ELL Students in Pre-K and Kindergarten . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65 Enrolled ELL Pre-K Student Who Will Enter Kindergarten in the Fall Enrolled ELL Kindergarten Student Who Will Enter First Grade Student Program Guidelines Registration Brochure / Form information Eligibility Guidelines for New ELL Students English Idea Proficiency Test (IPT)


Trainings for Summer School ELL Pre-K/K Teachers – eTrain code ML 0161 Post Summer School Program 2016 ELL Pre-K/K Summer School Program Daily Record of Attendance (SAMPLE) ELL Chancery CodingMigrant Education Program – Who is a Migrant Child? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71HISD Virtual School: Tuition Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72Special Education Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74 Services for Students with Disabilities Program for the Deaf and Hard of Hearing Compensatory Services Compensatory Speech Therapy Summer ESY Services Staff Development Documentation and Recordkeeping Steps to Close Summer ESY Services ARD/IEP ProceduresTitle III Houston Community College (HCC) High School Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77Race to the Top / Linked Learning Summer Bridge Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78Tuition-Based Summer School Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Registration Information Tuition-Based Programs Summer School Estimated Cost Template (SAMPLE) Tuition Receipts Cash Receipt Distribution Depositing Procedures Secondary Schools Deposit RECAP Secondary Schools Alternate Cash Receipts & Deposit Tickets Refund Policy Summer Tuition Refund Authorization Form (SAMPLE) Accounting ProceduresEnrichment Programs Summer School Program Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 2016 Summer School Program RequestSummer School Enrollment Eligibility for Students not in Attendance during Regular School Year . . . . . . . . . . 88Summer Eligibility Scenarios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89Teach for America | Campus/District Partner Agreement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 HISD - Institute School Agreements Expectations for School Directors and Campus Administrator Expectations for Campus Level Summer Programming FA Recruitment, Selection and Training


TITLE I, PART A PROGRAM

Summary of Goals for Program Implementation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93Allowable Expenditures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93Allowable Title I Summer Positions (Clerks, Custodians, Teachers, Nurses, Coordinators) . . . . . . . . . . . . . . . . . .94List of Focus & Priority Schools 2015 – 2016 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 972016 Title I, Part A End-of-Summer Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 982016 Title I, Part A Summer School Program Teacher Orientation Agenda (SAMPLE). . . . . . . . . . . . . . . . . . . 99 FACILITIES & SAFETY

School Zone Beacon Lights for Summer School . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101Monthly Fire & Disaster Exit Drill Report Form (SAMPLE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102 STAFFING 2015-2016 HISD Compensation Manual: (Section H) Employees Working Summer School Assignments . . . .1052016 Title I, Part A Personnel Rationale Form (SAMPLE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106Teacher Selection Criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107Summer School Staffing Process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107 Step 1 – Summer School Selector Training Step 2a – Criteria for Hiring Instructional Personnel Step 2b – Criteria for Hiring Non-instructional Personnel Summer School Selector Form (SAMPLE) Step 2c – Summer School Selector Add Form Step 3 - Summer School Application 2016 Summer School Application (SAMPLE)Summer School Selector Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113 NUTRITION SERVICES

Summer Food Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153 Service Dates and Times Field Trips Rules and Regulations Time Entry Absent from Duty Official Visitors Contracted Amendments Money Deposits


TRANSPORTATION SERVICES

Requests Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .157 Transportation Registration Form Summer School 2016 (SAMPLE) Summer School 2016 Transportation Request Roster (SAMPLE) REMOVABLE FORMS

2015-2016 Student Assessment Testing Calendar 2016 STAAR Testing Dates 2015-2016 Title I, Part A Program Budget Deadlines Important Curriculum & Instruction Dates List of Focus & Priority Schools 2015 – 2016 2016 Department Contact List Summer School Counselor Approval Form 2015-2016 STAAR Assessments 2016 ELL Pre-K/K Summer School Program Daily Record of Attendance Tuition-Based Programs Summer School Estimated Cost Template Alternate Cash Receipt Summer Tuition Refund Authorization Form 2016 Summer School Program Request 2016 Title I, Part A End-of-Summer Checklist 2016 Title I, Part A Summer School Program Teacher Orientation Agenda 2016 Summer School Beacon Lights Form Monthly Fire & Disaster Exit Drill Report Form Fire & Disaster Exit Drill Recordkeeping Card 2016 Title I, Part A Personnel Rationale Form Summer School Selector Form 2016 Summer School Application Summer Food Service Program Field Trip Schedule Transportation Registration Form Summer School 2016 Transportation Request Roster

2016Summ

er School Handbook

Calendar & Contacts

The Opening of the Arabic Immersion Magnet School HISD pioneers multilingual education by providing one of the nation’s first Arabic dual language campus

2 0 1 6 S u m m e r S c h o o l H a n d b o o k 3

Calendar & Contacts

2016 Summer graduation

Date Saturday, August 20, 2016

Location Texas Southern University Health and P.E. Building On the TSU Campus – corner of Wheeler Ave. & Ennis Houston 77004

Time 10:00 a.m.

Contact Jesus Marche at Office of Student Support 713-556-7285

“ My social studies teacher told me I will have to take the course over again in summer school. I guess history does repeat itself.”

H O U S T O N I N D E P E N D E N T S C H O O L D I S T R I C T4

Calendar & Contacts

2015-2016 STUDENT ASSESSMENT TESTING CALENDAR Revised • Dates subject to change

Detailed information regarding the scheduling and administration of specific STAAR assessments can be found on the Coordinator Manual Resources webpage at http://www.tea.state.tx.us/student.assessment/manuals/dccm

May 9 (Mon) Grades 3-4 Math June 15, 2016 Grades 6-7 Math May 10 (Tues) Grades 3-4 Reading June 15, 2016 Grades 6-7 Reading .June 21 (Tues) Grade 5 Math (retest) July 8, 2016 Grade 8 Math (retest)

June 22 (Wed) Grade 5 Reading (retest) July 8, 2016 Grade 8 Reading (retest)

June 24 (Friday) All make-up sessions for STAAR assessments scheduled to be administered from June 21–22, 2016, must be completed by the end of this day.

July 11 (Mon) English I August 19, 2016 Exit Level ELA August 12, 2016

July 12 (Tues) Exit Level Math August 12, 2016

July 13 (Wed) English II August 19, 2016 Exit Level Science August 12, 2016

July 14 (Thurs) Exit Level Social Studies August 12, 2016

July 15 (Fri) All make-up sessions for STAAR English assessments scheduled to be administered on July 11 and July 13, 2016, must be completed by the end of this day.

Test Date(s)

Assessment Window

STAAR

STAAR

TAKS

TAKS

Report Date(s)

Report Date(s)

http://tea.texas.gov/student.assessment/calendars

July 11-July 15 Algebra I August 19, 2016(Mon-Fri) Biology U.S. History

Perforated 2015-2016 Student Assessment Testing Calendar available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

Calendar & Contacts

2016 STAAR testing dates

Perforated 2016 STAAR Testing Dates available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS


Calendar & Contacts


2015-2016 Title I, Part A Program Budget Deadlines

*NOTE: Campuses may ONLY contract with HISD vendors who have completed the procurement process AND received board approval. Please visit the Procurement Services website and review the vendor list www.HoustonISD.org/Page/103941 or www.HoustonISD.org > Directory > Procurement Services > Bid/Co-Op Supplier Search If there is a vendor that you would like to provide services to your campus that is not a part of the attached list, please contact the Procurement Team for next steps.

Fund Code

Object CodesShopping

Cartfor Vendor

Out-of -State

Shopping Cart

for Vendor Within State

PostingGoods

Receipts

FundEndDate

PROCARD

CA3 &

CC3

BW3

6100 - Payroll

6100 - Payroll

6200 - Contracted Services*


6300 - Materials and Supplies


6600 - Capital Outlay


6400 - Other Operating Expenses


7/22/2016

5/13/2016

5/13/2016

5/13/2016

5/13/2016

2/29/2016

2/29/2016

5/27/2016

5/27/2016

5/27/2016

5/27/2016

2/29/2016

2/29/2016

6/20/2016

6/20/2016

6/20/2016

6/20/2016

4/22/2016

4/22/2016

6/13/2016

6/13/2016

6/30/2016

8/30/2016

Prof Services/PD Deyen J. Greene-Evans [email protected] Software Lou A. Cooper [email protected] Instructional Materials Everlynn S. Goff [email protected]

Perforated 2015-2016 Title I, Part A Program Budget Deadlines available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

Calendar & Contacts


Perforated Important Curriculum & Instruction Dates available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

IMPORTANT CURRICULUM & INSTRUCTION DATES

Curriculum Resources

STAAR Third Administration

EOC Exams

Date Posted

Testing Dates

Testing Dates

Access Channels

Summer Instructional Planning Guides • PK-8 – Reading/Language Arts, Math, Science, Social Studies • High School – English I, English II, Algebra I, Biology, and US History

Assessment Blueprints • PK-8 – Reading/Language Arts, Math, Science, Social Studies

Post-Assessments • PK-8 – Reading/Language Arts, Math, Science, Social Studies

High Frequency Word Evaluation • Materials Packet for testing

Grades 5 & 8

Algebra I, Biology, US History English IEnglish II

June 21 – Math June 22 – Reading

July 11-15July 11July 13

Cumulative Learning Profiles (CLPs)

May 9

May 9

June 9(Administered three days prior to the end of the Summer School session. (Example: June 27).

May 10(Administered the last week of summer school session)

May 9

• The HUB https://Houston.ItsLearning.com

• HISD Employee Portal Curriculum and Instruction https://Connect.HoustonISD.org/ Curriculum/SitePages/Home.aspx• The HUB https://Houston.ItsLearning.com

• Student Assessment SharePoint page• HISD Copy Center


• The HUB https://Houston.ItsLearning.com• HISD Employee Portal Curriculum and Instruction https://Connect.HoustonISD.org/ Curriculum/SitePages/Home.aspx


Calendar & Contacts

Perforated List of Focus & Priority Schools 2015 – 2016 available in the Removable Forms sec-tion and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

Note: As of now, 2015-2016 is the last school year for the Focus and Priority Grant. Please spend all of your Focus and Priority Grant funds (BW3). We will communicate any new guidance once TEA shares that information with the District.

104 Almeda ES 123 Codwell ES 383 DeAnda ES 271 Foerster ES 155 Franklin ES 262 Grissom ES 369 Gross ES 194 Lewis ES 210 Northline ES 225 Reynolds ES

358 Burrus ES 132 Coop ES 144 Durkee ES 283 Garcia ES 170 Helms ES 042 Black MS 047 Fonville MS 058 Gregory-Lincoln Ctr. 052 Henry MS 053 Hogg MS

475 Elmore ES 168 Hartsfield ES 473 Hillard ES 179 McGowen ES 479 Shadydale ES 476 Forest Brook MS 456 High School Ahead Academy 300 Inspired For Excellence Academy West 163 Sugar Grove Academy 371 Young Scholars Academy For Excellence

001 Austin HS 048 Houston Math Science & Tech. Ctr. HS011 Milby HS 012 Reagan K-8 Ed. Ctr. 024 Scarborough HS 023 Sharpstown HS 014 Sterling HS 017 Westbury HS

358 Cook ES 115 Durham ES 470 Fonwood ECC 174 Highland Heights ES 187 Kelso ES 298 R. Martinez ES 227 McNamara ES 223 Pugh ES 257 Whidby ES 127 Woodson School

102 Alcott ES 110 Blackshear ES 140 Dogan ES 154 Foster ES 180 Isaacs Es378 Kandy Stripe Academy 185 Kashmere Gardens ES 323 Ross ES 243 Thompson ES 247 Young ES

041 Attucks MS045 Deady MS 046 Edison MS 078 Fleming MS 072 Fondren MS 054 Jackson MS 340 Las Americas MS059 Long Academy 056 Welch MS 082 MC Williams MS

094 Harper Alternative School 006 Jones HS 007 Kashmere HS *TTIPS Campus 009 009 Lee HS477 North Forest HS 349 Reach Charter HS018 Wheatley HS019 Worthing HS

Title I, Part A Program Focus and Priority Grant Schools Contact List

FOCUS SCHOOLS

PRIORITY SCHOOLS

Ngoc Tram “Candice” Tran(713)556-6942

NTran4

Shirlene Haynes(713)556-6938

SHaynes

Tiffany Green(713)556-6945

TGreen9

Karen Aubrey(713)556-6929

KAubrey

Carla Holmes(713)556-6941

CHolmes2

Xochitl Salazar(713)556-6990

XSalazar

Martha Medina(713)556-6934

MMedina1

Quiandine Jarrett(713)556-6935

QJarrett

Calendar & Contacts


department contact list

Contact name Contact phone & email

2016 SUMMER SCHOOL PROGRAMInterventions Office ...................................................... Natalie Blasingame .................................. 713-556-7122 | NBLASING Heather Sherrouse ................................... 713-556-7122 | HSHERROUExternal Funding Titles I & II Dept. ........................... Xochitl Salazar ......................................... 713-556-6990 | XSALAZARSummer School SharePoint Page ................................. https://Connect.HoustonISD.org/SS PROMOTION STANDARDS / GPC / IGC Federal & State Compliance ....................................... Wanda Thomas ........................................ 713-556-6753 | WTHOMAS1 Pablo Martinez ........................................ 713-556-6753 | PMARTINEStudent Records (IGC) ............................................... Cynthia Nemons ...................................... 713-556-7285 | CNEMONSCounseling and Guidance ............................................ Sherelle Foust .......................................... 713-556-7387 | SFOUST STUDENT ASSESSMENTS Student Assessment ...................................................... Julia Amponsah-Gilder ............................ 713-349-7460 | JAMPONSA Sharon Bauknight (Test Materials) .................................. 713-349-7460 | SBAUKNIG Christina Wehde-Roddiger (Ed Plan) ............................................ 713-349-7460 | CWEHDE Raluca “Diana” Bidulescu (Online Testing) .................................. 713-349-7460 | RBIDULES CURRICULUM & INSTRUCTION Elementary Curriculum & Development ..................... Rachele B. Vincent................................... 713-556-6823 | RVINCENT Diana Perez ............................................. 713-556-6823 | DPEREZ2Istation ........................................................................ Karen Hill ................................................ 713-556-6823 | KHILL1Secondary Curriculum & Development ....................... Michael Dorsey ........................................ 713-556-6823 | MDORSEY Diana Perez ............................................. 713-556-6823 | DPEREZ2Think Through Math .................................................... Joshua Udy ............................................... 713-556-6823 | JUDY STUDENT DATA ..................................................................................................................At-Risk / State Comp. Ed ............................................ Lisa Jackson ............................................. 713-556-7237 | LJACKS14Student Data (Chancery) ............................................. Mona Mackey .......................................... 713-556-6195 | MMACKEY Frank Williams ........................................ 713-556-6195 | FWILLI15 SUMMER PROGRAMS Accounts Payable .......................................................... Carmen Rodriguez................................... 713-556-6426 | CRODRIG2After School Programs ................................................. Jonnelle C. Hollins................................... 713-556-7122 | JHOLLINSELL Students in PK & K ............................................ Randal Jones ............................................ 713-556-6961 | RJONES3Finance General Accounting / Tuition ........................ Malinda Sims ........................................... 713-556-6411 | MSIMSHCC Vouchers/Title III HS Program ......................... Clare Resilla ............................................. 713-556-6961 | CRESILLAHealth and Medical Services ........................................ Gwendolyn Johnson ................................ 713-556-7280 | GJOHNS10 Lynda Robertson ..................................... 713-556-7280 | LROBERTS

(Continued on next page)

Calendar & Contacts

Perforated 2016 Department Contact List available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS


Contact nameDepartment Contact List (cont.) Contact phone & email

Migrant Education ....................................................... M. Maria Galindo .................................... 713-556-6961 | MGALIND2Newcomer Summer School Program (not at HCC) .......................................................... Virginia Elizondo .................................... 713-556-6961 | VELIZON2Office of Inspector General .......................................... Betty Elam ............................................... 713-556-6325 | BELAMOffice of Special Education Services ............................ Sharon Cole-Braxton ............................... 713-556-7025 | SCOLEBRA Ardalia Idlebird ........................................ 713-556-7025 | AIDLEBIR Sowmya Kumar ........................................ 713-556-7025 | SKUMARRace to the Top/Linked Learning ............................... Aurora Terry ............................................ 713-556-7173 | ATERRY Kregg Cuellar ........................................... 713-556-7173 | KCUELLARTeach for America ........................................................ Abena Osei .............................................. 954-634-2238 [email protected] Tracey Lewis ............................................ 917-842-0853 | 832-423-6998 [email protected] and Financial Planning ............................... Carolina Sotelo ........................................ 713-556-6565 | CSOTELOVirtual School .............................................................. Kristin Escamilla ..................................... 713-556-7295 | KESCAMIL TITLE I, PART A PROGRAM External Funding Titles I & II ..................................... Pamela Evans ........................................... 713-556-6928 | PEVANS Xochitl Salazar ......................................... 713-556-6990 | XSALAZAR FACILITIES AND SAFETY Crossing Guards ........................................................... Christian Cabello ..................................... 713-845-5065 | CCABELLOFacility Management ................................................... Cheryl Smith ........................................... 713-556-6150 | CSMITH67Police Department ........................................................ Raul Garivey ............................................ 713-842-3715 | RGARIVE1...................................................................................... Michael Benford ...................................... 713-842-3715 | MBENFORD STAFFING Staffing Procedures HR Operations ............................. HR Employee Services ............................ 713-556-7406 | HRANSWERLINE NUTRITION SERVICES Nutrition Services – SEA ............................................. Mark Allen .............................................. 713-491-5700 | MALLEN2 TRANSPORTATION SERVICES Olivia Salazar ........................................... 713-613-3040 | OSALA1 IMPORTANT LINKS HUB ............................................................................. https://Houston.ItsLearning.com HISD Employee Portal Curriculum and Instruction page ....................................................... hhttps://Connect.HoustonISD.org/Curriculum/SitePages/Home.aspx Formative Assessment / EdPlan Support .................... http://www.houstonisd.org/FormativeCumulative Learning Plans (CLPs) ............................. https://Connect.HoustonISD.org/SitePages/Home.aspx Curriculum Website ..................................................... http://wwwHoustonISD.org/HISDCurriculumStudent Information Systems (Chancery) .................... https://Connect.HoustonISD.org/IT/SitePages/Chancery.aspx

Service Desk713-892-7378 • [email protected]

2016Summ

er School Handbook

Promotion Standards / GPC /IGC

Beyond the Bachelor’s Degree Mentoring Program at Madison HS HISD collaborates with external organizations to bring unique experiences to students

When you focus on problems you’ ll have more problems. When you focus on possibilities, you’ ll have more opportunities.

NEW 2015-2016 PROMOTION STANDARDS FOR GRADES 3, 4, 6 & 7 Students in grades 3, 4, 6, and 7 not required to pass STAAR tests to be promoted to next grade

In order for HISD students to move to the next grade level, they must meet HISD’s promotion standards, which include classroom grades, state tests, and attendance. For more information, see www.HoustonISD.org/PromotionStandards.

The HISD Board of Education voted to change promotion standards for grades 3, 4, 6, and 7 at the Dec. 15, 2015, board meeting due to changes in the state’s 2016 testing calendar. Because the STAAR testing dates in math and reading for those grades are now later in the school year, test results are not expected until June 15, 2016. Due to the fact that the last day of school is May 25 and summer school starts on June 1, results will be received too late to make promotion/retention decisions based on STAAR results. Because of this delay in reporting, the board voted that STAAR data will not be a promotion standard for students in grades 3, 4, 6, and 7 for the 2015-2016 school year.

Students in grades 5 and 8, however, are still required to pass the STAAR tests to be promoted. Those who fail the first administration of STAAR in March must retest in May and should plan to attend summer school until results from the state indicate that they have passed the retest.


Promotion Standards/GPC

– Karmari aka Lyrikal



For English Language Learners, the Grade Placement Committee (GPC) in consultation with the Language Proficiency Assessment Committee (LPAC) will determine promotion standards.

For students with disabilities, the campus ARD/IEP committee will determine the promotion status based on mastery of IEP goals and objectives and /or course requirements.

*ARD – Annual Review and Dismissal * IEP – Individualized Education Program

• Students must pass the High Frequency Word Test – recognizing and reading words that appear very often in written and spoken language.• State requirement of overall yearly average of 70 or above and local requirement of an average of 70 or above in reading, other language arts, mathematics, and science or social studies.• Students must have sufficient attendance*

• State requirement of overall yearly average of 70 or above and local requirement of an average of 70 or above in reading, other language arts, mathematics, and science or social studies.• Students must have sufficient attendance*

• Students must pass STAAR (State of Texas Assessment of Academic Readiness) in reading and mathematics.• State requirement of overall yearly average of 70 or above and local requirement of an average of 70 or above in reading, other language arts, mathematics, and science or social studies.• Students must have sufficient attendance*

• State requirement of overall yearly average of 70 or above and local requirement of an average of 70 or above in three of four core courses: Language arts (average of reading and English), mathematics, science, social studies.• Students must have sufficient attendance* • Students must pass STAAR (State of Texas Assessment of Academic Readiness) in reading and mathematics.• State requirement of overall yearly average of 70 or above and local requirement of an average of 70 or above in three of four core courses: Language arts (average of reading and English), mathematics, science, social studies.• Students must have sufficient attendance*

• Students must pass five STAAR (State of Texas Assessment of Academic Readiness) End-of-Course (EOC) assessments: algebra I, biology, English I, English II, and U.S. history.• Students are promoted based on total accumulated course credits prior to beginning of the next school year.• Individual course credit is earned through a passing grade of 70 percent or above and sufficient attendance*

*Sufficient attendance: A student’s total number of unexcused absences cannot exceed 10 percent of class meetings.

2015-2016 HISD Promotion Standards

Grades1 and 2

Grades3 and 4

Grade5

Grades6 and 7

Grade8

Grade9-12

Here are the 2015-2016 HISD standards for promotion. If your child does not meet the promotion standards out-lined below, your school will contact you regarding opportunities for your child to receive additional instruction.

Summer School attendance is based on the 90 percent attendance rule and also any extenuating circumstances that the Grade Placement Committee (GPC) approves. Schools should not dismiss students from their Summer School Program because of attendance without a GPC decision.



Retention at Grade Level At the end of the regular school year, any student who has not met the District’s promotion standards shall beretained at grade level pending completion of a summer program designed to address deficiencies (students with disabilities only). In certain rare instances when a student has not met promotion standards, the GPC or the ARD Committee (for students with disabilities only) may determine that there are extenuating circumstances that warrant overriding the retention prior to Summer School. Students in fifth and eighth grade who do not meet the STAAR standard have special procedures and documentation described by the Student Success Initiative Manual http://tea.texas.gov/student.assessment/ssi.

Parental Appeal of Retention based on Student Success Initiative (Grades 5 and 8) TAC 101.2007 provides that:If an appeal has been initiated by the parent or guardian, the GPC may decide in favor of promotion only if the GPC concludes, upon review of all facts and circumstances and in accordance with standards adopted by the local school board, that the student is likely to perform on grade level given additional accelerated instruction during the next school year. A student may be promoted only if the GPC’s decision is unanimous and the student has completed all required accelerated instruction specified in §101.2006 of this title. The review and final decision of the GPC must be appropriately documented as meeting the standards adopted by the local school board and made in conformance with procedures specified in the SSI manual and as required by §101.2001(b) of this title (relating to Policy). These standards must include consideration of the following:

1. A recommendation of the student’s teacher;2. The student’s grades;3. The student’s assessment scores, and4. Any other necessary academic information as determined by the District. HISD School Guidelines (Sec VII) provide examples of other necessary academic information: a. Evidence of satisfactory student performance, including grades, portfolios, work samples, local assessments, or individual reading or math diagnostic tests or inventories, and satisfactory performance on the District-approved norm-referenced assessment, as appropriate; and b. Extenuating circumstances that may have adversely affected the student’s participation in either the required assessments or accelerated instruction. c. Consideration of whether a student was not enrolled in a Texas public school for part of the school year.

If all members of the GPC agree that the student is likely to perform on grade level if given additional accelerated instruction during the following school year, the student shall be promoted. A signed and dated Cumulative Learning Profile must be on file to document the GPC decision.

Accelerated Instruction for High School Students Who Failed STAAR End-of-Course (EOC) Accelerated Instruction Requirements:House Bill 5, 83rd Legislative Session, added new TEC §28.0217 to require each school district to provide accelerated instruction in the applicable subject area each time a student fails to perform satisfactorily on an End-of-Course (EOC) assessment instrument. Accelerated instruction may require participation of the student before or after normal school hours and may include participation at times of the year outside normal school operations, such as Summer School.

House Bill 5 also amended TEC §29.081 to require school districts to offer, without cost to a student, additionalaccelerated instruction in any subject if the student failed to perform satisfactorily on an EOC assessment instrument that measures the knowledge and skills in that course and is required for graduation.



Schools were required to separately budget and prioritize state compensatory education funding and any other funding necessary to sufficiently support the cost of additional accelerated instruction for students who fail to perform satisfactorily on an EOC assessment instrument. Principals should have coded budget items for all EOC strategies with a sub-object code of 80.

Expenditures that fall under accelerated instruction may include but are not limited to:

• Computer-based instruction• Hourly academic tutors,• Hourly intervention teachers,• Extra duty pay of teachers,• Supplementary materials, and;• STAAR remediation costs for before or after school, on Saturdays or in the summer.

Potential Interventions may include but are not limited to:• Peer tutoring,• Mentors assigned to students,• Small group instruction (30-45 minutes) with progress monitoring,• One-on-one tutorials,• Use of varied texts and supplementary materials,• Multiple and flexible grouping activities,• Use of technology,• Opportunities for students to respond in a variety of ways,• Assignments broken down into smaller chunks,• Double blocked class for extensive instruction,• STAAR preparation before, during or after school

Parental Appeal of Retention based on Insufficient Attendance In addition to the academic promotion requirements, students may not be promoted if they have more than 10 percent unexcused absences. Students who had unexcused absences totaling 10-25 percent of class meetings can appeal directly to the principal. The principal may develop a plan for the individual student. Upon successful completion of the plan, the principal may approve the appeal for promotion related to the attendance standard.

Students whose unexcused absences exceed 25 percent of class meetings must appeal to the Campus Attendance Committee. The committee can develop a plan which the student must complete in order to successfully appeal for promotion under the attendance standard. If an appeal is not requested or granted, the student should attend Summer School in order to receive intervention on the specific skills the student needs to improve in order to be successful the following school year.

The Accelerated Instructional Plan (AIP) and the Cumulative Learning Profile (CLP) All general education students who do not meet promotion standards at the end of the school year must have anAccelerated Instructional Plan (AIP) developed. Students must successfully complete the plan before being promoted to the next grade level. An updated AIP must be developed for all such students after Summer School. The updated plan either reflects the continued support for students who were promoted at the end of Summer School or reflects the specialized plan for a student who was ultimately retained. In HISD, the components of the AIP are located in the Cumulative Learning Profile (CLP) and the Intervention (RtI/PGP) panel on Chancery.



Interventions for an AIP Mandatory interventions shall be required during the following year if a student does not meet promotion standards at the end of the spring semester. Such interventions shall also be required for students scoring below the 40th percentile in total reading (grades 1-8) and total math (grades 4-8) on the District-administered norm referenced assessments. Potential interventions include but are not limited to:

1. Small group instruction (30-45 minutes) with progress monitoring.2. One-on-one tutorials.3. Use of varied texts and supplementary materials.4. Multiple and flexible grouping activities for differentiated instruction.5. Use of technology to allow students to access and manipulate content in multiple ways.6. Opportunities for students to respond to assignments in a variety of ways.7. Instructional assignments broken down into smaller chunks to focus on mastery.8. Additional assignments that address student needs based on data for more time on task.9. Double blocked class for extensive instruction.10. State-administered criterion-referenced assessment preparation during or after school.11. Peer tutoring.12. Mentor assigned to the student.13. Computer-based instruction on campus.

Plans for students with disabilities who do not meet promotion standards will be addressed by the ARD committee.

School Year Classroom Teacher: Documenting Academic Progress for the Summer School Teacher A student’s classroom teacher (during the school year) should review the grades, test scores, and attendance ofthe student to determine whether or not promotion standards have been met. For students who have not met thestandards, the school year classroom teacher must provide specific diagnostic information for the Summer School teacher to appropriately address the academic needs of each student. A CLP has been provided to facilitate this process. Classroom teachers will complete a CLP for each student recommended for Summer School by the Grade Placement Committee, using the appropriate checklist to indicate student needs.

If “Plan A” didn’t work the alphabet has 25 more letters.

– Claire Cook



Summer Evaluation and Determination of Retained Students The Summer School teacher will be expected to use information provided on the Spring Cumulative Learning Profile to plan for the specific instructional needs of each student in his/her class.

On the 11th day of the summer session, a progress report should be completed for each student whoseperformance is below expectations. One copy of this report should go to the student’s parent and the second copy should be placed in the student’s Summer School folder.

If... a student was retained because of an overall yearly average of less than 70 calculated from the final averages of all courses taken during the regular school year, the student, would have to take a course or courses in Summer School to raise the overall average to 70 or better in order to meet promotion standards. If the course that resulted in the low overall average was reading, language arts, or math, the student should be scheduled into those courses.

If... the student’s low overall average was the result of grades in courses which are not offered in Summer School, the student could enroll in core courses even though the student might have passed the courses during the regular school year.

In either case, the grades earned in the Summer School courses would replace the grades earned in those subjects during the regular school year in calculating a revised overall average. School personnel must post the final Summer School promotion status on the SIS. Procedures used to calculate overall averages are described in the HISD School Guidelines located at the HISD website www.HoustonISD.org

If... the student’s low overall average was the result of grades in courses which are not offered in Summer School, the student could enroll in core courses even though the student might have passed the courses during the regular school year.

In either case, the grades earned in the Summer School courses would replace the grades earned in those subjects during the regular school year in calculating a revised overall average. School personnel must post the final Summer School promotion status on the SIS.

Grading – Grades in Core Courses

Overall Average of All Courses

If... an elementary school student was retained because the student failed to pass reading, language arts, math, and either science or social studies, the student will be promoted if the Summer School grades in the previously failed course(s) is (are) at least 70 or above. The student’s grade(s) from courses completed in Summer School will replace the failing final average for the course(s) failed during the regular school year.



Example 1

Reading 71 Math 73 Language Arts 50 ➡ 76Science 72 Social Studies 72 Total: 338 ➡ 364 Average: 68 ➡ 73

Course Regular School Year Grade

Summer School Grade

Example 2

Reading 70 ➡ 76 Math 52 ➡ 73 Language Arts 71 ➡ 74Science 60 Social Studies 60 Total: 313 ➡ 343 Average: 683 ➡ 73

Course Regular School Year Grade

Summer School Grade

A student whose revised overall average is still less than 70 at the end of Summer School may not be promoted, even though the student may have passed the course or courses taken in Summer School.

Replacing Grades on Student’s Permanent Record Card – Any failing grades replaced by grades earned in Summer School must be manually documented on the student’s permanent record card. A failing Summer School grade, however, does not replace a passing grade earned during the school year. Since SIS does not print a Summer School gummed label, school records personnel must manually post and initial any grade changes from Summer School on the gummed label that was generated at the conclusion of the regular school year. These grades should match the grades recorded on the student’s Cumulative Learning Profile.

Testing – Student Success Initiative requirements for fifth and eighth graders are detailed in the Student Success Initiative Handbook. The GPC must use professional judgment and knowledge of the student’s abilities to make promotion decisions at the end of Summer School for students in grades 5 and 8 who have not passed the testing standard during the school year.

Replacing Promotion Status on Student’s Permanent Record Card - If the student’s Final Promotion Status on the SIS reflects an override of a retention from the regular school year, school records personnel must manually document the new Promotion Status at the bottom of the gummed label (e.g. RETAINED IN 02 is manually changed to read PROMOTED TO 03). Any changes should be initiated by the person making the change.

Determination - A student who successfully completes the Summer School Program as indicated by grades and test results and demonstrates readiness for success at the next grade level must be promoted with no special action by the GPC. The only action required is to input the correct Summer Promotion Status Code on the promotion panel in the student information system. The GPC and/or ARD Committee will need to meet in order to discuss the final promotion status of students who do not meet promotion standards at the end of Summer School as described in this document as well as in the HISD School Guidelines.



Grade Placement Committee (GPC) Decisions after the Summer School Program

The GPC will make the decision on promotion for:

– Students whose failure was due to extenuating circumstances;– Students who met the standards for grades and fail to achieve a passing score on the High Frequency Word Evaluation but did not attend Summer School; and– Students whose parents appealed the decision to retain the student.

The GPC may ONLY make decisions regarding the STAAR evaluations and may not make decisions regarding the overall yearly average of 70 or above and local requirement of an average of 70 or above in reading, other language arts, math and science or social studies. The GPC must conclude that the student is likely to perform at grade level the following year and must specify interventions to be made to support the student’s achievement.

Extenuating Circumstances – In addressing promotion for any students who have not passed the testing standard, the GPC or ARD Committee must review all facts and circumstances in accordance with law, and take into consideration the following standards with regard to promotion decisions:

1. Evidence of satisfactory student performance, including grades, portfolios, work samples, local assessments, or individual reading or math diagnostic tests or inventories, and satisfactory performance on the District-approved norm-referenced assessment, as appropriate;

2. Extenuating circumstances that may have adversely affected the student’s participation in either the required assessments or accelerated instruction; and

3. Consideration of whether a student was not enrolled in a Texas public school for part of the school year.

If all members of the GPC or ARD Committee agree that the student is likely to perform on grade level if givenadditional accelerated instruction during the following school year, the student shall be promoted. Regardless ofwhether or not the student is promoted, the committee should also specify an accelerated instruction plan to support the student’s achievement during the following school year. A signed and dated Summer Cumulative Learning Profile (CLP) must be on file to document the GPC decision. Information about CLPs may be found in the Curriculum & Instruction section within this book.

State Graduation Requirements: Senate Bill 149: Individual Graduation Committees (IGC) Senate Bill 149 has revised the state’s assessment graduation requirements for students enrolled in the 11th or 12th grade for the 2014-2015, 2015-2016, or 2016-2017 school years. A student who has failed the EOC assessment graduation requirements for no more than two courses may receive a Texas high school diploma if the student has qualified to graduate by means of an individual graduation committee (IGC) determination. Only students who are classified in grade 11 or 12 during the 2014-2015, 2015-2016, or 2016-2017 school years who have taken and have failed to achieve the End-of-Course (EOC) assessment performance requirements for graduation for not more than two courses are eligible for Individual Graduation Committee (IGC) review [TEC, §28.0258(a) and (l); 19 Tex. Admin. Code § 101.3022].

A student’s IGC is required to recommend additional requirements by which the student may qualify to graduate including additional remediation and, for each EOC assessment on which the student failed to perform satisfactorily:

• The completion of a project related to the subject area of the course that demonstrates proficiency or

• The preparation of a portfolio of work samples in the subject area of the course, including work samples from the course that demonstrate proficiency [TEC, §28.0258(f)].



In determining whether a student is qualified to graduate the IGC must consider:

• The recommendation of the student’s teacher in each course for which the student failed to perform satisfactorily on an EOC assessment; • The student’s grade in each course for which the student failed to perform satisfactorily on an EOC assessment; • The student’s score on each EOC assessment on which the student failed to perform satisfactorily; • The student’s performance on any additional requirements recommended by the committee; • The number of hours of remediation that the student has attended, including attendance in a college preparatory course, if applicable, or attendance in and successful completion of a transitional college course in reading or math; • The student’s school attendance rate; • The student’s satisfaction of any of the Texas Success Initiative (TSI) college readiness benchmarks prescribed by the Texas Higher Education Coordinating Board; • The student’s successful completion of a dual credit course in English, math, science, or social studies; • The student’s successful completion of a high school pre-Advanced Placement (AP), AP, or International Baccalaureate program course in English, math, science, or social studies; • The student’s rating of advanced high on the most recent high school administration of the Texas English Language Proficiency Assessment System (TELPAS); • The student’s score of 50 or greater on a College-Level Examination Program (CLEP) examination; • The student’s score on the ACT, SAT, or Armed Services Vocational Aptitude Battery (ASVAB) test; • The student’s completion of a sequence of courses under a career and technical education program required to attain an industry-recognized credential or certificate; • The student’s overall preparedness for postsecondary success; and • Any other academic information designated for consideration by the board of trustees of the school district or charter [TEC, §28.0258(h)].

A student is qualified to graduate on the basis of an IGC decision only if the student:

• Successfully completes the credit requirements for the foundation high school program identified by the State Board of Education or as otherwise provided by the transition plan adopted by the commissioner in TAC, §74.1021, • The student successfully completes all additional requirements recommended by the IGC, and • The committee’s vote is unanimous [TEC, §28.0258(i)].

The IGC must be composed of:

• The principal or his/her designee; • The teacher of the course for which the student did not pass the EOC assessment; • The department chair or lead teacher supervising the teacher of the course; and • As applicable, the student’s parent or guardian; a designated advocate; or the student, at the student’s option, if the student is at least 18 years old or is an emancipated minor [TEC, §28.0258(b)].

Promotion Standards/GPCPromotion Standards/GPC


Q1. Are all students eligible to receive an Individual Graduation Committee review?

Only students who are classified in grade 11 or 12 during the 2014-15, 2015-2016, or 2016-2017 school years who have taken and have failed to achieve the End-of-Course (EOC) assessment performance requirements for graduation for not more than two courses are eligible for Individual Graduation Committee (IGC) review [TEC, §28.0258(a) and (l); 19 Tex. Admin. Code § 101.3022].

Q2. Are charter schools required to establish Individual Graduation Committees?

Yes. An open-enrollment charter school is subject to the requirement to establish an individual graduation committee [TEC, §12.104(b-2)].

Q3. Are students who are no longer enrolled in school eligible to receive a diploma based on Individual Graduation Committee review?

No. Only students who are classified in grade 11 or 12 during the 2014-2015, 2015-2016, or 2016-2017 school years and who have taken and have failed achieve with the EOC assessment performance requirements for graduation for not more than two courses are eligible for IGC review [TEC, §28.0258(a) and (l); 19 Tex. Admin. Code § 101.3022].

Q4. Are students who are required to meet TAKS requirements instead of STAAR EOC requirements eligible to receive a diploma based on Individual Graduation Committee review?

No. Eligibility under TEC, §28.0258(a) is specific to students who have taken and have failed to achieve the EOC assessment performance requirements for graduation for not more than two courses. There is no reference to other exit-level assessments in the statute.

Q5. Are students who receive special education services eligible to receive an Individual Graduation Committee review?

When a student receives special education services, the student’s ARD committee determines whether the student is required to achieve satisfactory performance on the EOC assessments. If the ARD committee determines that a student is not required to achieve satisfactory performance on the EOC assessments, the student is considered to be in compliance with assessment requirements under TEC §39.025 and an IGC review would not be necessary.

Q6. Can a student who receives special education services receive the benefit of the Individual Graduation Committee review and graduate on the Recommended High School Program (RHSP)?

Due to the change in assessment requirements applicable to students in general education as a result of SB 149, the current rule will be amended to provide that if a student who receives special education services has satisfactorily completed credit requirements for graduation under the RHSP specified in Chapter 74, as applicable, without modifications to content and the student achieved satisfactory performance on at least three EOC assessments, the student may be awarded an RHSP diploma.

Senate Bill 149 (SB149) – Individual Graduation Committees Frequently Asked Questions

Promotion Standards/GPCPromotion Standards/GPC


Q7. Can a student who receives special education services receive the benefit of the Individual Graduation Committee review and graduate on the Recommended High School Program (RHSP) or Foundation High School Program with Endorsements?

Due to the change in assessment requirements applicable to students in general education as a result of SB 149, the current rule will be amended to provide that if a student who receives special education services has satisfactorily completed the requirements for graduation under the Foundation High School Program specified in TAC, §74.12 as well as the additional credit requirements in math, science, and elective courses as specified in TAC, §74.13(e) with or without modified curriculum; satisfactorily completed the courses required for an endorsement under TAC, §74.13(f) without any modified curriculum; and the student achieved satisfactory performance on at least three EOC assessments, the student may be awarded a foundation high school program diploma with endorsement.

Q8. Are students who are classified as three-year early graduates eligible to receive an Individual Graduation Committee review?

A student may not qualify to graduate based on an IGC determination before the student’s 12th grade year. In order for a student to be eligible to graduate based on an IGC determination, the student must have satisfactorily completed credit requirements for graduation specified in Chapter 74, must be classified as a 12th grade student, must have taken all required EOC assessments, and must have been provided an opportunity to retake any EOC assessments for which the student has not previously achieved satisfactory performance.

Q9. Is a transfer student who was exempt from some but not all EOCs eligible to receive a diploma based on Individual Graduation Committee review?

An 11th or 12th grade transfer student is eligible to graduate based on an IGC determination if, of the assessments the student has taken, the student has failed to achieve the EOC assessment performance requirements for graduation for not more than two courses [TEC, §28.0258(a)].

Q10. For an eligible English Language Learner (ELL) who does not meet the standard on the English I EOC and who is not required to retest based on the Special Provision for English I EOC, does the failing score on English I count as one of the two EOC assessments that a student can fail and still be considered by the Individual Graduation Committee for graduation?

Yes. An ELL student who failed the English I EOC but meets eligibility for the English I Special Provision and therefore is not required to pass English I, is eligible for IGC review if the student attempts all other required EOCs and fails to pass one additional test. The ELL would also qualify for an IGC if the student passed the English I EOC assessment but failed to pass two other EOC assessments.

Q11. If an ELL was eligible for the English I Special Provision and has passed the other four EOC assessments, does that ELL now have to receive an IGC review in order to graduate?

No. The qualifying ELL student would not receive an IGC review in order to graduate. An ELL student who qualifies for the Special Provision only becomes eligible for IGC review by failing to pass the English I EOC assessment and one other EOC assessment.

Q12. If an ELL was eligible for the English I special provision and passed all but one other test (for example English II) must the student complete remediation and a project or portfolio for both English I and the second assessment the student failed?

Yes. If a qualifying ELL does graduate by means of an IGC, the student is required to complete IGC requirements for each course in which the student did not pass the EOC assessment. NOTE: This represents a change from the initial interpretation of SB 149. (continued)



Individual Graduation Committees Frequently Asked Questions (continued)

Q13. If a student fails three EOC assessments including Algebra I but receives a score of proficient on the Texas Success Initiative (TSI) assessment for math, is the student eligible to receive an Individual Graduation Committee review?

Yes. A student who has taken and failed to achieve the EOC assessment performance requirement for Algebra I after two attempts but who receives a score of proficient on the TSI assessment for math is considered to have satisfied the Algebra I EOC requirement [TEC, §39.025(a-3); 19 Tex. Admin. Code § 101.3022(f)].

Q14. What process should a district or charter school follow to implement Individual Graduation Committees?

The superintendent of each school district must establish procedures for the convening of an IGC [TEC, §28.0258(c)].

Q15. Who must be on an Individual Graduation Committee? The IGC must be composed of: • The principal or his/her designee; • The teacher of the course for which the student did not pass the EOC assessment; • The department chair or lead teacher supervising the teacher of the course; and • As applicable, the student’s parent or guardian; a designated advocate; or the student, at the

student’s option, if the student is at least 18 years old or is an emancipated minor [TEC, §28.0258(b)].

For the 2014-2015 school year, the school district will establish procedures for appointing alternative committee members [TEC, §28.0258(c-1)]. For subsequent school years, the commissioner will adopt rules for appointment of alternative committee members [TEC, §28.0258(c)].

Q16. What are the additional requirements that the Individual Graduation Committee must recommend?

A student’s IGC is required to recommend additional requirements by which the student may qualify to graduate including additional remediation and, for each EOC assessment on which the student failed to perform satisfactorily:

• The completion of a project related to the subject area of the course that demonstrates proficiency or

• The preparation of a portfolio of work samples in the subject area of the course, including work samples from the course that demonstrate proficiency [TEC, §28.0258(f)].

Q17. How does an Individual Graduation Committee determine that a student is qualified to graduate?

A student is qualified to graduate on the basis of an IGC decision only if the student: • Successfully completes the credit requirements for the foundation high school program identified

by the State Board of Education or as otherwise provided by the transition plan adopted by the commissioner in TAC, §74.1021,

• The student successfully completes all additional requirements recommended by the IGC, and • The committee’s vote is unanimous [TEC, §28.0258(i)].



In determining whether a student is qualified to graduate the IGC must consider: • The recommendation of the student’s teacher in each course for which the student failed to

perform satisfactorily on an EOC assessment; • The student’s grade in each course for which the student failed to perform satisfactorily on an

EOC assessment; • The student’s score on each EOC assessment on which the student failed to perform satisfactorily; • The student’s performance on any additional requirements recommended by the committee; • The number of hours of remediation that the student has attended, including attendance in a

college preparatory course, if applicable, or attendance in and successful completion of a transitional college course in reading or math;

• The student’s school attendance rate; • The student’s satisfaction of any of the Texas Success Initiative (TSI) college readiness benchmarks

prescribed by the Texas Higher Education Coordinating Board; • The student’s successful completion of a dual credit course in English, math, science, or social

studies; • The student’s successful completion of a high school pre-Advanced Placement (AP), AP, or

International Baccalaureate program course in English, math, science, or social studies; • The student’s rating of advanced high on the most recent high school administration of the Texas

English Language Proficiency Assessment System (TELPAS); • The student’s score of 50 or greater on a College-Level Examination Program (CLEP)

examination; • The student’s score on the ACT, SAT, or Armed Services Vocational Aptitude Battery

(ASVAB) test; • The student’s completion of a sequence of courses under a career and technical education program

required to attain an industry-recognized credential or certificate; • The student’s overall preparedness for postsecondary success; and • Any other academic information designated for consideration by the board of trustees of the school

district or charter [TEC, §28.0258(h)].

Q18. If the Individual Graduation Committee determines that a student is qualified to graduate, will he/she be eligible to graduate with an endorsement?

Yes. If a student completes all of the credit requirements, the student is eligible to graduate with an endorsement. To earn an endorsement a student must demonstrate proficiency in the credit requirements for the foundation high school program, a fourth credit in math, a fourth credit in science, and two additional elective credits for a total of 26 credits. As part of the 26 credits a student must complete a coherent sequence of courses for the endorsement [TAC, §74.13].

Q19. If the Individual Graduation Committee determines that a student is qualified to graduate, will he/she be eligible to graduate with the distinguished level of achievement?

Yes. If a student completes all of the credit requirements, the student is eligible to graduate with the distinguished level of achievement. To earn the distinguished level of achievement a student must demonstrate proficiency in the credit requirements for the foundation high school program, earn at least one endorsement, and successfully complete Algebra II as one of the four math credit requirements [TAC, §74.11(e)].

(continued)



Q20. If an Individual Graduation Committee determines that a student is qualified to graduate, will the student graduate under his or her original graduation program, or does the decision default a student to a lower or different graduation program?

The coursework that a student completes determines the graduation program that the student graduates completes. Graduation based on an IGC determination does not change the graduation program for the student.

Q21. If the Individual Graduation Committee determines that a student is qualified to graduate, will he/she be eligible to graduate with performance acknowledgements?

Yes. If a student completes all of the requirements for a performance acknowledgment outlined in Texas Administrative Code (TAC) §74.14, the student is eligible to graduate with the performance acknowledgment.

Q22. Is a student who is on the Minimum High School Program eligible to graduate based on an Individual Graduation Committee determination?

Yes. To be eligible to graduate based on an IGC decision, a student must successfully complete the credit requirements for the foundation high school program identified by the State Board of Education or as otherwise provided by the transition plan adopted by the commissioner in TAC §74.1021 [TEC, §28.0258(e)(2)].

Q23. Is a student who is on the Recommended High School Program or Distinguished Achievement Program (DAP) eligible to graduate based on an Individual Graduation Committee determination?

Yes. To be eligible to graduate based on an IGC decision, a student must successfully complete the credit requirements for the foundation high school program identified by the State Board of Education or as otherwise provided by the transition plan adopted by the commissioner in TAC §74.1021 [TEC, §28.0258(e)(2)].

Q24. If a student does not meet the curriculum requirements for the Foundation High School Program but does meet the curriculum requirements for the Minimum High School Program can he/she still be considered for graduation based on an Individual Graduation Committee determination?

A student who entered grade 9 prior to the 2014-15 school year may choose to graduate under the minimum high school program. To be eligible to graduate based on an IGC decision a student must successfully complete the credit requirements for the foundation high school program identified by the State Board of Education or as otherwise provided by the transition plan adopted by the commissioner in TAC §74.1021 [TEC, §28.0258(e)(2)].

*Note – Students who entered grade 9 in the 2014-15 school year would not be eligible to graduate on the Minimum High School Program.

Q25. Do the reporting requirements identified in new TEC, §28.0259 apply to charter schools?

Yes. New TEC, §28.0259 requires reporting through PEIMS and TEC, §12.104(b)(2)(A) requires charters to comply with PEIMS requirements.




(continued)

Q26. When will rules be adopted to provide guidance to districts regarding implementation of Individual Graduation Committees?

The commissioner is required to adopt rules related to individual graduation committees including timelines and related reporting requirements, not later than the 2015-2016 school year. For the 2014-2015 school year, school districts have the authority to establish necessary procedures and timelines [TEC, §28.0258(c), (c-1), (i), and (i-1)].

Q27. How should EOC performance be documented on the AAR if a student failed an EOC but has been permitted to graduate based on IGC review and decision?

For each instance in which the student has failed to achieve the EOC assessment performance requirements, the AAR should reflect a “Level I” performance.

Q28. Should any additional information be included on the AAR to indicate that the student graduated based on IGC review and decision?

No. However, the district or open-enrollment charter school must maintain separate documentation of the IGC review and decision.

Q29. Are sophomores eligible to receive an IGC review?

No. IGC’s can only be created for students at the end of or after their 11th grade year.

Q30. Are juniors eligible to receive an IGC review?

IGC’s can be created for students at the end of or after their 11th grade year but students may not qualify to graduate by IGC action before their senior year.

Q31. Can a senior who has taken but failed three EOC’s have an IGC created for him or her?

No. An IGC may only be created for students who have taken but failed to achieve a passing score on no more than two EOC assessments.

Q32. Can juniors who wish to graduate early receive an IGC review?

No. Students may not qualify to graduate by IGC action before their senior year.

Q33. Do students need to be enrolled in school to receive an IGC review?

Yes.

Q34. Can a student qualify for an IGC in mid-year?

Yes. Once a student has failed to achieve a passing score on no more than two assessments, then the student qualifies for IGC review. This can be achieved after any STAAR administration.

Q35. Are IGC’s a permanent part of STAAR EOC testing?

No. The law creating IGC’s only applies only to students who are classified as juniors or seniors during the 2014-2015, 2015-2016, and 2016-2017 school years. The provision in SB149 creating IGC’s expires September 1, 2017, and only students who qualify for graduation based on IGC action prior to that date may benefit from the law.


Q36. Can a student whose IGC did not recommend the student for graduation return to the IGC at a later date to request that the committee consider new information regarding the student’s proficiency in the failed course(s)?

The law states that “the decision of a committee is final and may not be appealed.” Also, once an IGC has been established for a student, it continues as the original IGC for that student, unless the student leaves the District. Although not explicitly addressed in the law, it would seem that if an IGC did not formally conduct a final vote on a student’s qualification for graduation, then it could table that decision and take it up at a subsequent meeting upon receipt of new test data and/or a revised student project or portfolio. Even so, if an IGC makes a decision to award a diploma, the decision must be made no later than August 31 of the year in which the student meets the requirements to graduate under an IGC.

Q37. Does a student need to take all five EOC’s to receive an IGC review?

The law states that a student who does not make an attempt to take all required EOC assessments may not qualify to graduate by means of an IGC. Students must take each EOC assessment (or an approved substitute assessment such as PSAT, SAT, ACT, IB, or TSI) for EOC-tested courses.

Q38. Does a student with an IGC need to continue taking EOC retests?

Yes. Notwithstanding any action taken by an IGC, a school district shall administer an EOC assessment to any student who has not previously achieved satisfactory performance on the assessment for that course.



Education is what remains after he has forgotten everything he learned.

– Albert Einstein



SUMMER SCHOOL COUNSELOR APPROVAL FORM(Middle School / High School)

Summer School Graduate: YES NO

Circle One: Credit Recovery Advancement TAKS/STAAR Remediation

Student’s Name: _____________________________________________________ Grade Level: _______________

HISD ID# __________________________________ Home School: ___________________________________

Address: _____________________________________________________________________________________

Phone: ( _____ ) ______________________ Emergency Phone for Parents: ( _____ ) ________________________

______________________________________________ ____________________________________________

Summer school grades sent to: _____________________ Address: _____________________________________

Receipt #______________________________________ SS Site: ______________________________________

Last Name

Street Address

Counselor’s Signature

Home School If outside of HISD

Parent’s Signature

First Name

City/State/Zip

Date Date

MUST PAY WITH CASH OR MONEY ORDER

Registration Process: 1. Fill out this form and have it signed by your home school counselor and parent. (Must attend a state accredited summer school) 2. If you qualify for waiver, please attach it to this form. (Exception: High School Graduating Senior Waiver) 3. When you register, present this form and pay tuition. Keep your receipt.

1.

2.

ALT

ALT #2

Completed by Student’s Home School Completed During Registration at Summer School

Courses Approved for Summer School Repeat:Y / N

Period Room #Registration: Summer School Courses

SAMPLE

The Summer School Counselor Approval Form is to be used for approval in instances where a campus is not offering Summer School or specific coursework needed by the student so that the student can go to their zoned school and attend Summer School. For more information please contact Sherelle Foust at 713-556-7387 or at [email protected].

Perforated Summer School Counselor Approval Form available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

2016Summ

er School Handbook

Student Assessments

Guided Reading Training for Parents at Bastian ES HISD provides Guided Reading training to parents to increase student academic achievement

Student Assessments


Student AssessmentsPreparation for the 2016 Summer State Test Administration This is a general update to all campuses about preparations that should be considered for the 2016 summer test administrations for the June STAAR 5 & 8 Retest, July STAAR EOC and July TAKS.

STAFFING

• Principals should identify the person they would like to serve as the main Campus Test Coordinator (CTC) and contact for the summer. This will assist the Student Assessment Department with sending important summer testing correspondence to the correct person. Please complete the section of the Summer School Scheduling Survey related to Student Assessment by the Friday, April 8, 2016 deadline. If your campus doesn’t plan to test during the summer, please indicate that information in the Summer School Scheduling Survey.• Though summer staff may be 12-month employees, the campus principal should also determine any additional staff needed for the campus to help administer the tests.• Until score reports arrive in the District, it will be difficult to determine how many students will need to retest. The following estimated dates published by the Texas Education Agency (TEA) can be used to determine when to expect score report information: 1. March TAKS Preliminary Online Rosters (Tuesday, March 29) and Standard Reports (Friday, April 15)

2. May STAAR EOC Standard Reports (Friday, June 3); Preliminary Online Rosters Date Not Available

3. May STAAR 5 & 8 Retest Standard Reports (Tuesday, May 31); Preliminary Online Rosters Date Not Available

COMMUNICATIONS

• Elementary and secondary campuses should have a plan for informing any students who need to retest on the June STAAR 5 & 8 Retest, July STAAR EOC or July TAKS as well as where their testing is taking place.

• The Student Assessment Department needs to be sure where students are testing; Out-of-School (OOS) students who need TAKS and/or Out-of-District (OOD) students who need STAAR EOC have to register to test at a high school; therefore, it is important to know which campuses will relocate in order to direct OOS/OOD students to the correct testing site.

Nothing is impossible, the word itself says “I’m Possible”.

– Audrey Hepburn


Student Assessments

30

SCHEDULES Any CTC selected as the summer coordinator who was not the regular CTC during the 2015-2016 school year will have to be trained.

• Student Assessment will send instructions and information regarding e-TRAIN sign-up for the summer CTC to register for training. The Test Materials Center (TMC) clerks will email notifications to the summer CTC and principal regarding testing materials for the summer testing administrations.

The testing schedule is set by the state and can be found on the TEA website (http://tea.texas.gov/student.assessment/calendars/). At this time, the Student Assessment Department is not mandating any specific schedules beyond what the state has allowed.

• Materials check-in time sign-up and schedules will be sent out to all campuses by their assigned TMC clerk closer to the end of the specific test administration window. For planning purposes, please review the following check-in dates for all summer test materials: 1. June STAAR 5 & 8 retest (June 22 and June 23) 2. July TAKS (July 18) 3. July STAAR EOC (July 18)

ONLINE TESTINGSecondary campuses may elect to do some or all of their testing online via TOMS. If so, please note the following:

• Check the “Online Testing” option on the Summer School Scheduling Survey indicating your preference for testing; please elaborate if you have specific technology needs.• Contact an Online Assessment Administrator in the Student Assessment Department if you have any specific online testing questions/concerns.

OTHER ISSUESCampuses that are relocating to other sites for the summer should also consider the following:

• Will a new secured certified storage location be needed for storing your secure test materials?• Does the hosting site have enough staff to help support your testers?• Have all potential testers been notified of where the school will be located?

Please contact your assigned Student Assessment Specialist (SAS) in the Student Assessment Department at (713) 349-7460 if you have any specific test administration questions.

Please contact an Online Assessment Administrator in the Student Assessment Department at (713) 349-7460 if you have any online test administration questions.

Questions regarding test materials can be addressed to your assigned Test Materials Center (TMC) clerk at (713) 349-2086.

Student Assessments


2015-2016 STAAR ASSESSMENTS

3-8 and EOC Subjects Assessed Assessments Available

Grade 3

Grade 4

Grade 5

Grade 6

Grade 7

Grade 8

EOC

Math and reading

Math, reading, and writing


Math and reading


Math, reading, science and social studies

Algebra I, English I, English II, Biology, and U.S. History

STAAR (paper)STAAR Spanish (paper)STAAR L for math (online)STAAR A (online)STAAR Alternate2 (online)


STAAR (paper)STAAR Spanish (paper)STAAR L for math and science (online)STAAR A (online)STAAR Alternate2 (online)

STAAR (paper)STAAR L for math (online)STAAR A (online)STAAR Alternate2 (online)


STAAR (paper)STAAR L for math, science and social studies (online)STAAR A (online)STAAR Alternate2 (online)

STAAR (paper and/or online)STAAR L for Algebra I, Biology, and U.S. History (online)STAAR A (online)STAAR Alternate2 (online)

For specific administration dates, see the Calendar & Contacts section of this 2016 Summer School Handbook.


Perforated 2015-2016 STAAR Assessments available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS


Student Assessments

32

2016 Summer State Testing Frequently Asked Questions

Q. Will students in grades 5 and 8 be required to take the third STAAR administration? • Yes. Students in grades 5 and 8 will take the third STAAR administration in June 21, 2016 for the math retest

and/or June 22, 2016 for the reading retest.

Q. What are the dates for the state STAAR administrations for students in grades 5 and 8? • State Test Window for the Third Administration: Tuesday, June 21, 2016 (math) and Wednesday, June 22, 2016

(reading) • STAAR grades 5 and 8 Retest Eligible for Administration: Math (June 21) and Reading (June 22). Make-ups

allowed through Thursday, June 23, 2016. • Materials Check-In: Wednesday, June 22 and Thursday, June 23, 2016.

Q. If my campus is closed on Fridays due to the HISD four-day/forty-hour work schedule, how do we handle the make-ups for the STAAR administration for students in grades 5 and 8?

• Campuses scheduled to close on Friday, June 24 must ensure that all STAAR grades 5 and 8 retest make-ups have been completed by Thursday, June 23, 2016.

• Campuses with unique situations can contact the Student Assessments Department for assistance.

Q. When is the state TAKS XL being administered during the summer? • State Test Window: Monday, July 11, 2016 through Thursday, July 14, 2016 • TAKS XL Tests Eligible for Administration: English Language Arts (ELA), Math, Science and Social Studies

(No make-ups allowed). • Security Paperwork Check-In: Monday, July 18, 2016

Q. When is the state STAAR EOC being administered during the summer? • State Test Window: Monday, July 11, 2016 through Thursday, July 14, 2016 • STAAR EOC Tests Eligible for Administration: English I (July 11), English II (July 13), Algebra I (July 11-

July 14), and US History (July 11 – July 14). • Materials Check-In: Monday, July 18, 2016

Q. If my campus is closed on Fridays due to the HISD four-day/forty-hour work schedule, how do we handle the make-ups for the STAAR test administration?

• Campuses schedule to close on Friday, July 15 must ensure that all STAAR EOC makes-ups have been completed by Thursday, July 14, 2016.

• Campuses with unique situations can contact the Student Assessments Department for assistance

Q. Will there be test administration trainings for the summer Campus Test Coordinators (CTC)? • Yes. The summer test administration face-to-face trainings will be held on June 7 and June 9 for the June STAAR

5 and 8 rested and June 28 and June 3- for the July STAAR EOC/TAKS XL. • Detailed information will be sent to campuses in May 2016

Q. Will the Student Assessment Department be available on Fridays? • No. All HISD central office departments will be closed on Fridays beginning on May 31 through July 28, 2016.

Q. What is the contact information for the Student Assessment Department? • Phone: (713) 349-7460 • Fax: (713) 349-7461 • Email: [email protected]

2016Summ

er School Handbook

Curriculum & Instruction

Various EMERGE-HISD Programs and Events EMERGE-HISD prepares high-performing students from underserved background to successfully attend and graduate from the nation’s top colleges and universities



elementary school programs - promotion standards - Grades 1-5

HISD Curriculum Planning Guides for Grades 1-5 have been developed to support identified concepts/skills in which students show a need for additional instruction based on snapshot and district formative assessment data and/or trend data from STAAR.

There is a post-assessment for each grade level based on the standards defined in the Summer School assessment blueprint. A Benchmark Running Record will be administered as the post-assessment for Reading grades 1-2.

n Reading/Language Arts (ELA/SLA) n Mathn Sciencen Social Studies

Content Area Recommended Summer School Curriculum

Promotion Standards Summer School

The summer session is designed to focus on individual student instructional needs to support students who were not successful in meeting the course grade requirements or did not pass the District-administered criterion-reference examination. The summer school teacher will provide personalized intensive instruction to fill instructional gaps to ensure each student masters identified grade-level TEKS in order to be successful in the next grade level.

To support the 2016 HISD Summer School Programs, the Curriculum and Development Department will provide the following resources to guide summer school instruction and assess student growth:

• Cumulative Learning Profiles to support identification of specific standards for personalized summer school instruction and Grade Placement Committee decisions.• Assessment blueprints for selected grades (PK-8). The blueprints list standards to be tested for the summer session.• Summer instructional planning guides developed for grades PK-8 in Reading/Language Arts, Math, Science, and Social Studies (available to teachers through the HUB).• Summer instructional planning guides to support STAAR End-of-Course Exams for English I, English II, Algebra I, Biology, and US History (available to teachers through the HUB).• Post-assessments designed to guide instruction and assess student growth for selected grades (PK-8). These assessments focus on high need student expectations that have been identified based on District trend data (available to principals through the Student Assessment’s SharePoint).

Curriculum Materials

Summer Instructional Planning Guides have been developed for Summer School (grades PK-8) for reading/language arts, math, science, and social studies. These guides focus on standards identified through a review of the District snapshot and formative assessment data and represent areas of need at the District level.

Summer Instructional Planning Guides will be available through the HUB. The guides will be published and available during the week of May 9, 2016. A Planning Flow Chart outlining the Summer School Program has been developed to assist teachers with planning their lessons. See the Flow Chart on page 35 of this section.

These guides serve as a resource for instruction and should be used to support planning to accommodate individual student needs. Campuses have the flexibility to determine the resources and materials that will best meet the needs of their students.

Please note that adopted instructional materials and Scholastic Leveled Bookroom materials (at Elementary campuses) must be made available for all students to ensure instruction builds on student learning routines used during the school year, including guided reading.



Additional Elementary School Summer Programs – LEP Summer Program - PK-K

Pre-K/Kindergarten ELL n Reading/Language Artsn Math

Content Area Recommended Summer School CurriculumHISD Curriculum Planning Guides for Pre-K/Kindergarten English Language Learners (ELL) focus on identified concepts/skills in which students show a need for support based on the EOY Pre-K assessment, Kinder Istation and Benchmark Running Record data.

Planning guides include resources and materials to use for instruction. Teachers identified to teach the ELL Summer School Program will receive materials to support this curriculum. Please refer to the Summer Programs section of this handbook for more information regarding the ELL program and the teacher requirements.

Data from the Pre-K EOY CIRCLE assessment will serve as the pre-assessment. Post-assessments specifically designed for the ELL Summer School Program will be available for Pre-K through SharePoint.

For kindergarten Reading, teachers will administer a Benchmark Running Records assessment as the post-assessment and a specifically designed post-assessment for math will be available through Student Assessment’s SharePoint page.

Middle school summer programs - promotion standards

HISD Curriculum Planning Guides for grades 6, 7, and 8 have been developed to support identified concepts/skills in which students show a need for additional instruction based on snapshot and formative assessment data and trend data from STAAR.

There is a post-assessment for each grade level based on the standards defined in the Summer School assessment blueprint.

n English Language Artsn Mathn Sciencen Social Studies


High school summer programs

HISD Curriculum Planning Guides are based on key STAAR standards to help students who were not successful on the STAAR EOC assessments. The curriculum will help students to master concepts and skills necessary to perform at the acceptable level on the retest. Each unit or part has an end-of-unit/part assessment.

The STAAR EOC retest results from July 2016 will serve as a post-assessment.

n English In English IIn Algebra In Biology In US History



Curriculum & InstructionPlanning Flow Chart

for the 2016 Summer School Program

See Summer School Handbook for additional information regarding Summer School Promotion Standards.

*STAAR EOCS July 2016 results will serve as post-assessment for high school students.

NOTE: The summer school teacher is responsible for documenting instruction for 2016 summer school session on GradeSpeed. The post-assessment serves as one piece of evidence in the body of student work accomplished in the summer GradeSpeed. The post-assessments serves as one piece of evidence in the body of student work accomplished in the summer session

1. Data Disaggregation Review Student Cumulative Learning Profiles, 2015-2016 snapshot and formative assessments data, Istation data, and other student performance data available through the A4E Dash Board to determine individual student needs and flexible student groups.

3. Lesson Planning Use appropriate strategies and resources from the planning guides to develop lessons that target the identified TEKS/Student Expectations for individual students.

4. Instructional Planning & Delivery Develop mini-lessons and work station activities by TEKS/Student Expectations to target specific needs based on data disaggregation.

5. Monitoring / Re-evaluation Monitor progress of individual students to ensure that learning gaps are appropriately addressed using teacher-developed formative assessments and resources in the planning guides.

2. Summer School Instructional Planning Guides Review the summer school planning guide(s) for the appropriate grade and content area(s) to identify instructional considerations, strategies, and resources for instructional delivery.

6. Adjust / Regroup Adjust instruction and regroupstudents as needed to ensure that students’ learning gaps are addressed with effective instruction.

7. Post-Assessment* Administer post-assessment(s)only for the student’s subject area(s) of need (reason for attending summer school).

8. Follow-up Complete a Cumulative Learning Profile for each student to be delivered to his or her teacher in the fall.


Curriculum & InstructionCurriculum & Instruction

Pre-Assessment No later than the second day of the campus summer session. (Example: June 2)

Two to three days prior to the end of the campus summer session (Example: week of June 27)Post-Assessment

Data Driven Instruction

Teachers should open the summer session with an in-depth understanding of the individual needs of students. Data from the 2015-2016 snapshot and formative assessments, along with other information available through EdPlan, HFWE reports, Istation, Cumulative Learning Profiles, and other campus data reports, should be used to inform the planning for instruction that will meet the individual needs of each student. Pre-Assessment

Please note that Istation and Reading Inventory are resources that will be used with K-12 students to guide instruction. First time usage in the summer session will assess student literacy and will serve as a pre-assessment.

Post-Assessments

Students using Istation or Reading Inventory during Summer School must also complete a post-assessment. Teachers must create an on-demand post-assessment.

To better measure the impact of Summer School instruction and student growth, post-assessments have been developed for grades K-8 in reading, math, science, and social studies. These assessments focus on high need standards that have been identified based on district trend data. Benchmark Running Records post-assessments will be administered for Reading grades K-2.

Post-assessments will be used to evaluate student growth and performance and should be considered as one piece of evidence in the body of student work when determining a final grade for the summer grade/course. The results of these assessments as well as the larger body of the student’s work will be used by the Grade Placement Committee (GPC) to make final promotion decisions. Please refer to the Promotion Standards / GPC / IGC section of the 2016 Summer School Handbook for additional information.

The post-assessments will be administered on the following dates:

District post-assessments may be accessed through the Student Assessment’s SharePoint page (click on the 2016 Summer School link). The post-assessments will be available on June 9. Campuses are responsible for printing their own assessments or may choose to print them through the HISD Printing Services Department using their campus budget. Print Request Order forms will be available on SharePoint.

Assessment blueprints outlining Summer School standards and the number of items for each standard will be available on the HUB and the HISD Employee Portal Curriculum and Instruction page on May 9.


Curriculum & InstructionCurriculum & InstructionAdministration of the post-assessments will only be required for the student’s subject area of need (reason for attending Summer School).

Examples:• If the student is attending Summer School because he/she failed math, he/she will only be required to take the post-assessment for math.• If the student is attending Summer School because he/she did not meet standard on the HFWE, he/she will be required to take the Benchmark Running Records post-assessment and the HFWE for reading.• If the student is attending Summer School because he/she needs additional support based on STAAR, he/she will only be required to take the post-assessment for the identified content area.• If the student is attending Summer School because he/she received a failing grade in science, he/she will only be required to take the post-assessment for science.• If the student is attending Summer School for grades 5 or 8 reading, the STAAR Third Administration may serve as the post-assessment.

Post-assessments will be scanned and scored through EdPlan at the campus level. For EdPlan training information, please view the section on Summer School Trainings in this handbook.

The summer post-assessments are restricted district assessments. They are posted on a secure SharePoint site (the Student Assessment SharePoint page) for a limited time prior to and during the assessment window and then removed. As such, they are not to be used (in whole or in part) on campuses for any other purpose, including as preparation prior to the administration of the post-assessment, or for ongoing review, or as future test preparation for STAAR. Once a post-assessment has been administered and scored, and teachers have helped students understand any errors they may have made, the test and its questions – including any passages, graphics, and other assets that may be associated with the assessments – should not be used on campus again. The Curriculum & Development Department may use (or clone and use) a portion of the questions on each assessment again in the future.

Benchmark Running Records The Benchmark Running Record, an assessment tool used by HISD to determine students’ independent reading levels, is available for K-5 students attending Summer School. Several options are available for administering a Benchmark Running Record. Teachers may select from the online resource available in the HUB for respective grade levels or use the Next Steps in Guided Reading assessment kits available at elementary campuses. Additionally, campuses that possess DRA2 kits may use those. Spanish assessment kits are also available at elementary campuses.

A Benchmark Running Records post-assessment will be administered at the end of the Summer School Program for Reading grades K-2. For additional information, please visit www.HoustonISD.org/RunningRecord and/or contact Karen Hill at [email protected] or any member of the elementary literacy team.

Istation – Supplemental Intervention Istation, an online intervention and assessment tool for reading, is available to all K-8 students attending Summer School. Students attending Summer School because they did not meet reading standards are required to use Istation for progress monitoring during the summer session. The decision to use Istation for other students is school based.

Recommended usage for Istation for intervention is listed below.

• Tier 3 students should use Istation for 90 or more minutes per week.• Tier 2 students should use Istation for 60 minutes per week.• Tier 1 students should use Istation for 30 minutes per week


Curriculum & InstructionStudents should be encouraged to practice at home. Teachers can take advantage of the Istation teacher-directed intervention lessons that can be used for small group, focused instruction. Teachers should use the individual student Lexile measure to select appropriate reading materials.

The following steps describe how to set up an on-demand assessment for the Istation pre-and post-assessments.

• Step 1 – Log in to the HUB (https://houston.itslearning.com/).

• Step 2 – Click on Digital Resources.

• Step 3 – Click on the English/Language Arts icon.

• Step 4 – Click on the Istation icon.

• Step 5 – Click the Classroom tab.

• Step 6 – Select On Demand Assessments on the left.

• Step 7 – Click the blue check boxes for each skill. Make sure to include each available skill by clicking on the check box next to Tier.

• Step 8 – Click Update On Demand Assessments.

For questions and additional support, contact Istation support at 1-866-883-7323, extension 2 or [email protected] or Karen Hill at [email protected].

Think Through Math (TTM) Think Through Math (TTM) is an online, supplemental math curriculum that can support Summer School instruction. It is available to all Grade 3-8 students during summer. Students can access TTM from school, home, or another location with internet access. TTM is mobile-optimized so that it can be used on tablet devices, including iPads, Android-based tablets, and ChromeBooks. For additional support, contact Think Through Math at 1-866-357-8664, extension 3 or [email protected], the Houston TTM Instructional Coach, Karen Tillett, at [email protected], or Josh Udy at [email protected].

Lesson Plan Time Allotment Recommendations Daily full- and half-day time allotment recommendations will be included with each K-5 Reading and Math Summer School planning guide. Examples of the Lesson Plan Time Allotment Recommendations are included in the following pages of this section.



Read Aloud• Supports reading and writing instruction and content-area integration

Mini-Lesson• Provides explicit, direct instruction, modeling, and guided practice.

Guided Reading• Meet with small groups to read and provide differentiated instruction using leveled texts. Grouping may change based on student needs.

Work Stations• While teacher works with a small group, remaining students participate in focused workstation activities.

Select various genres to• Build Oral Vocabulary• Model Fluent Reading• Model Think Aloud • Build Background Knowledge about the world• Facilitate Discussion (Turn and Talk)

Provide instruction on critical reading components:• Phonemic Awareness• Phonics• Reading Practice• Spelling• Oral Language • Morning Message• HFW

Provide instruction on critical reading components:• Vocabulary Development• Oral Language

• Comprehension Strategies and Skills• Think Aloud• Concept Map or KWL• Vocabulary Instruction

Provide instruction on critical reading components:• Decoding skills• Reading comprehension strategies and skills• Vocabulary development• Word Study

Design literacy workstations based on data• Reading Workstations – Read to self – Read to someone – Listening to reading – Work on writing• Skill-based Workstations (Word Work)

Provide opportunities to check-for-understanding, for example:• Exit slips• Retelling• Reader-Response Notebooks

• TPRI/Tejas Lee Intervention Activities Guide• Istation• Neuhaus Materials• Florida Center for Reading Research (FCRR) website activities

• Use leveled readers to teach skills (Reading Street/Tesoros)• TPRI/Tejas Lee Intervention Activities Guide• Istation• Scholastic Materials• MyOn

• Workstation materials (Reading Street/Tesorsos)• Florida Centre for Reading Research (FCRR) website activities• Istation and Neuhaus Materials• MyOn

• Exit Tickets• Informal Assessments

• Guided Reading Level Libraries• Instructional activities based on phonemic awareness, phonics, fluency,vocabulary, comprehension, and writing.• Florida Centre for Reading Research (FCRR) website activities• Teacher Directed Small Group Instruction• Istation and Neuhaus Materials

• Scholastic Materials• Reading Street/Tesoros Read Alouds and Big Books • Classroom or campus library; excerpts from Reading Street/Tesoros• Scholastic Resources• MyOn

Whole Group, Small Group, or Partners

Daily Components of Literacy

IntructionalFormat

IntructionalMinutes

Intructional Practicessuch as: Resources

Language Arts Grades K-2 • Daily Reading Lesson Plan Time Allotment Recommendations (Half-Day)

Word Study/Phonics• Builds decoding skills and oral vocabulary

Vocabulary/Oral Language Development

Reading Workshop Closure

Whole Group

Whole Group

Whole Group

Independent Practice

Whole Group

Small Group(approximately three rotations, 10 - 20 minutes each)

20 Minutes

20 Minutes

25 Minutes

60 Minutes

5 Minutes

Reading Workshop Resources

(continued)



Mini-LessonProvide explicit, direct instruction, modeling, and guided practice

Shared/Interactive WritingProvide instruction on:• Pre-Writing/Planning• Drafting• Revising• Editing/Conventions• Publishing

Independent Writing• While teacher works with a small group/ individual students, remaining students participate in focused writing activities.

Writing Workshop Closure

Provide instruction on:• Analysis of mentor texts• Grammar/mechanics • Spelling• Handwriting• Revising/Editing• Writing Process

Engage students in• Teacher/Student Conferences• Peer Conferences• Author’s Chair

Provide opportunities to practice the writing process• Portfolio review

Provide opportunities for students to share writing.

• Mentor text and mini-lessons tohighlightspecificwriting skills within the writing process• Abydos Scripted Writing Lessons• Handwriting Resources/ Materials• Empowering Writers• Write Source (2nd grade only)• Writing Fix• Read, Think, Write

• Classroom and campus library• Leveled Reader Database (Reading Street/Tesoros)• Writing journals

• Exit Ticket• Informal Assessments

Whole Group

Whole Group


25 Minutes

5 Minutes

30 Minutes

Writing Workshop Resources

Notes: *This schedule is for a 3 hour and 15 minute day. • **It is recommended that Tier II and Tier III (My Sidewalks) Intervention resources are used to support the instructional needs of the individual students. Teacher editions provide notes for intervention. • ***Bilingual classes must plan to deliver English instruction a minimum of 30% of the school day (i.e., during teacher read-aloud, work stations, small group, etc.).

Language Arts Grades K-2 • Daily Reading Lesson Plan Time Allotment Recommendations (Half-Day) (Continued)

“ For those of you not following me online, here’s what I did on my summer vacation.”








Select various genres to• Build Oral Vocabulary• Model Fluent Reading• Model Think Aloud• Build Background Knowledge about the world• Facilitate Discussion (Turn and Talk)


• Teacher Directed Small Group Instruction• Provide instruction on critical reading components: – Decoding skills – Reading comprehension strategies and skills – Vocabulary development – Word Study

Design literacy workstations based on data• Reading Workstations – Read to self – Read to Someone – Listening to reading – Work on Writing• Skill-based Workstations (Word Work)

• Scholastic Materials• Reading Street/Tesoros Read Alouds and Big Books

• Use leveled readers to teach skills (Reading Street/Tesoros)• TPRI/Tejas Lee Intervention Activities Guide• Istation• Scholastic Materials• MyOn

• Guided Reading Level Libraries• Instructional activities based on phonemic awareness, phonics,fluency,vocabulary, comprehension, and writing.• Florida Centre for Reading Research (FCRR) website activities• Istation and Neuhaus Materials

• Workstation materials (Reading Street/Tesorsos)• Florida Center for Reading Research (FCRR) website activities• Istation and Neuhaus Materials• MyOn


IntructionalFormat

IntructionalMinutes


Whole Group

Whole Group



Whole Group

15 Minutes

30 Minutes

60 Minutes

5 Minutes

Reading Workshop, I Resources

Language Arts Grades K-2 • Daily Reading Lesson Plan Time Allotment Recommendations (full-Day)



(continued)




Mini-LessonProvide explicit, direct instruction, modeling, and guided practice

Shared/Interactive WritingProvide instruction on:• Planning• Drafting• Revising• Editing/Conventions• Publishing

Independent Writing• While teacher works with a small group/individual students, remaining students participate in focused writing activities


Word Study/Phonics• Builds decoding skills and oral vocabulary

Vocabulary/Oral Language Development



Engage students in• Teacher/Student Conferences• Peer Conferences• Author’s Chair

Provide opportunities to practice the writing process• Portfolio review


Provide instruction on critical reading components:• Phonemic Awareness• Phonics• Reading Practice• Spelling• Oral Language • Morning Message• HFW

Provide instruction on critical reading components:• Vocabulary Development• Oral Language

• Classroom or campus library; excerpts from Reading Street/ Tesoros• Scholastic Resources• MyOn

• Mentor text and mini-lessons tohighlightspecificwriting skills within the writing process• Abydos Scripted Writing Lessons• Handwriting Resources/Materials• Empowering Writers• Write Source (2nd grade only)• Multisensory Grammar (Neuhaus)• Writing Fix• Read, Think, Write

• Classroom and Campus Library• Leveled Reader Database (Reading Street/Tesoros)• Writing journals

• Exit Ticket• Informal Assessments

• TPRI/Tejas Lee Intervention Activities Guide• Istation• Neuhaus Materials• HFWE Handbook (Grades 1 – 2)• Florida Center for Reading Research (FCRR) website activities

• TPRI/Tejas Lee Intervention Activities Guide• Istation• Neuhaus Materials• Florida Center for Reading Research (FCRR) website activities

Whole Group

Whole Group, Small Group, or Partners

Whole Group

Whole Group


Whole Group

15 Minutes

35 Minutes

50 Minutes

5 Minutes

30 Minutes

45 Minutes

Word Study Resources


Language Arts Grades K-2 • Daily Reading Lesson Plan Time Allotment Recommendations (full-Day) (Continued)




Guided Reading• Meet with small groups to read and provide differentiated instruction using leveled texts. Grouping may change based on student needs





Design literacy workstations based on data• Reading Workstations – Read to self – Read to someone – Listening to reading – Work on writing• Skill-based Workstations


• Scholastic Materials• Reading Street/Tesoros Read Alouds and Big Books

• Guided Reading Level Libraries• Instructional activities based on phonemic awareness, phonics, fluency,vocabulary, comprehension, and writing.• Florida Centre for Reading Research (FCRR) website activities• Teacher Directed Small Group Instruction• Istation and Neuhaus Materials

• Workstation materials (Reading Street/Tesorsos)• Florida Center for Reading Research (FCRR) website activities• Istation and Neuhaus Materials• MyO


Whole Group

IndependentPractice

Whole Group


20 Minutes

60 Minutes

5 Minutes

Reading Workshop, II Resources

Notes:* This schedule is for a 6 hour and 15 minute day. • **It is recommended that Tier II and Tier III (My Sidewalks) Intervention resources are used to support the instructional needs of the individual students. Teacher editions provide notes for intervention. • ***Bilingual classes must plan to deliver English instruction a minimum of 30% of the school day (i.e., during teacher read-aloud, work stations, small group, etc.).

Language Arts Grades K-2 • Daily Reading Lesson Plan Time Allotment Recommendations (full-Day) (Continued)

You learn something every day if you pay attention.

– Ray LeBlond



Word Study/Advanced Phonics• Builds oral and academic vocabulary


Preselect vocabulary from the Read Aloud text for Word Study. During the Read Aloud, engage students in effective research-based vocabulary instruction using: • Word Part Recognition and Word Learning Strategies• WordDefinitionandContext Study • WordReflectioninReader’s Notebook• Advanced phonics instruction

Select various genres to• Build Oral Vocabulary and Background Knowledge• Model Fluent Reading• Model Think Aloud• Facilitate Discussion (Turn and Talk)

• Tesoros• Reading Street• Istation • TPRI/Tejas Lee Intervention Activities Guide• Spelling Connections NeuhausScientificSpellingReach• Florida Center for Reading Research(FCRR) website activities

• Campus or Classroom Library• Storyline Online• Reading Street• Tesoros• MyOn• Scholastic Materials


IntructionalFormat

IntructionalMinutes


Whole Group

Whole Group

30 Minutes

20 Minutes

Language Arts Grades 3-5 • Daily Reading Lesson Plan Time Allotment Recommendations (Half-Day)

Reading Workshop ResourcesMini-Lesson• Provides explicit, direct instruction, modeling, and guided practice.




Provide effective research-based reading instruction using:• Academic Vocabulary and Content Vocabulary Instruction• Comprehension Strategies and Skills focused on TEKS • Anchor Charts, Graphic Organizers and Reader’s Notebook• Think Aloud

Facilitate: • Collaborative and student- centered reading • Apply reading comprehension strategies and skills • Discuss events and characters in the book, the author’s craft, or personal experiences related to the text• Engage in critical thinking and reflectionastheyread, discuss, and respond to books• Construct meaning with other readers

Instructional activities basedon advancedphonics,fluency,vocab-ulary, comprehension, and writingDesign literacy workstations based on weekly focus TEKS and data: • Reading Workstations – Read to self – Word Study – Work on writing (Research)• Skill-based Workstations

Provide opportunities to check-for-understanding, for example: • Exit slips • Retelling • Reader-Response Notebooks

• Reading Street• Tesoros• Scholastic Materials

• Scholastic Materials• Reading Street• Tesoros • Teacher Directed Small Group Instruction: leveled readers for guided reading (Reading Street/ Tesoros)

• Workstation materials (Reading Street/Tesoros) Research (FCRR) website activities• Istation and Neuhaus Materials

Whole Group

Small Group(approximately three rotations, 10 -20 minutes each)


Whole Group

30 Minutes

60 Minutes

5 Minutes

44

Curriculum & InstructionCurriculum & InstructionLanguage Arts Grades 3-5 • Daily Reading

Lesson Plan Time Allotment Recommendations (Half-Day)



Mini-Lesson• Provide explicit, direct instruction, modeling, and guided practice

Independent Writing• While teacher works with a small group, remaining students participate in focused writing activities.

Provide effective research-based writing instruction using:• Analysis of mentor texts• Grammar/mechanics • Spelling • Cursive Handwriting• Revising/EditingInteractive/Shared WritingProvide instruction on:• Pre-Writing/Planning• Drafting • Revising• Editing/Conventions • Publishing

Engage students in• Teacher/Student Conferences• Peer Conferences• Author’s ChairProvide opportunities to practice the writing process• Research projects• Portfolio review


• Neuhaus Multisensory Grammar• Reading Street• Tesoros• Write Source• Abydos• Writing Fix• Read, Think, Write• Mentor text and mini-lesson to highlightspecificwritingskills within the writing process • Writer’s Notebook

• Classroom library • Writing Journals

Whole Group

Whole Group


5 Minutes

15 Minutes

30 Minutes


Notes: * This schedule is for a 3 hour and 15 minute day. • **It is recommended that Tier II and Tier III (My Sidewalks) Intervention resources are used to support the instructional needs of the individual students. Teacher editions provide notes for intervention. • ***Bilingual classes must plan to deliver English instruction a minimum of 30% of the school day (i.e., during teacher read-aloud, work stations, small group, etc.).

Summer school helps me do today what others won’t so tomorrow I can do what others can’t .

– Jerry Rice



46

Language Arts Grades 3-5 • Daily Reading Lesson Plan Time Allotment Recommendations (Full-Day)



Guided Reading• Meet with small groups to read and provide differentiated instruction using leveled texts. • Grouping may change based on student needs.



Word Study Closure

Mini-Lesson Reteach• Provides explicit, direct instruction, modeling, and guided practice.

Read Aloud

Word Study/Advanced Phonics• Builds decoding skills and oral vocabulary




Design literacy workstations based on data• Reading Workstations – Read to self – Read to someone – Listening to reading – Work on writing• Skill-based Workstations


Select various genres to• Build Oral Vocabulary• Model Fluent Reading• Model Think Aloud• Focused on Word Study

Provide instruction on critical reading components:• Advanced Phonics• Reading Practice• Spelling• Oral Language • HFW

Provide opportunities to check-for-understanding, for example:• Exit slips • Retelling• Reader-Response Notebooks




• Scholastic Materials• Reading Street• Tesoros • Teacher Directed Small Group Instruction: leveled readers for guided reading (Reading Street/ Tesoros)

• Workstation materials (Reading Street/Tesoros)• Florida Center for Reading Research (FCRR) website activities• Istation and Neuhaus Materials



• Reading Street/Tesoros• Istation • TPRI/Tejas Lee Intervention Activities Guide• Spelling Connections• NeuhausScientificSpelling• Florida Center for Reading Research(FCRR) activities


IntructionalFormat

IntructionalMinutes


Whole Group

Whole Group



Whole Group

Whole Group

Whole Group

Whole Group

Whole Group

15 Minutes

30 Minutes

60 Minutes

5 Minutes

5 Minutes

30 Minutes

15 Minutes

30 Minutes

Reading Workshop

Word Study

Resources

Resources



Language Arts Grades 3-5 • Daily Reading Lesson Plan Time Allotment Recommendations (Full-Day)





Whole Group

Whole Group

5 Minutes

5 Minutes

Mini-LessonProvide explicit, direct instruction, modeling, and guided practice Shared/Interactive WritingProvide instruction on:• Planning• Drafting• Revising• Editing• Publishing

Interactive Read Aloud• Supports reading and writing instruction and content-area integration

Guided Reading• Meet with smallgroups to read and provide differentiated instruction using leveled texts. • Grouping may change based on student needs.


Independent Writing• While teacher works with a small group/individual students, remaining students participate in focused writing activities.


Select various genres to• Model Fluent Reading• Build Background Knowledge about the world• Facilitate Discussion (Turn and Talk)


Design literacy workstations based on data• Reading Workstations – Read to self – Read to Someone – Listening to reading – Work on Writing• Skill-based Workstations

Engage students in• Teacher/Student Conferences• Peer Conferences• Author’s ChairProvide opportunities to practice the writing process• Portfolio review

• Multisensory Grammar• Reading Street• Tesoros• Write Source• Abydos• Writing Fix• Read, Think, Write

Mentor text and mini- lesson to highlightspecificwritingskillswithin the writing process

• Storyline online• MyOn• Reading Street• Tesoros

• Scholastic Materials• Reading Street• Tesoros • Teacher Directed Small Group Instruction: leveled readers for guided reading (Reading Street/Tesoros)

• Workstation materials (Reading Street/Tesoros)• Florida Center for Reading Research (FCRR) website activities• Istation and Neuhaus Materials

• Classroom Library • Writing Journals

Whole Group

Whole Group




35 Minutes

20 Minutes

60 Minutes

50 Minutes


Reading Workshop Resources

Notes: *This schedule is for a 6 hour and 15 minute day. • **It is recommended that Tier II and Tier III (My Sidewalks) Intervention resources are used to support the instructional needs of the individual students. Teacher editions provide notes for intervention. • ***Bilingual classes must plan to deliver English instruction a minimum of 30% of the school day (i.e., during teacher read-aloud, work stations, small group, etc.).



48

Numerical Fluency• Number Talk • Number Talk (Video)• Number Strings • Number of the Day • Number of the Day (Video)

Problem Solving• Data Driven TEKS Warm-Up• Problem of the Day

Engage• Set the Purpose/State the Objective• Make Connections• Anticipatory Set (Hook)

Explore• Use Manipulatives to Explore• Vocabulary Exploration• Cooperative Learning/Partners/Group Work• Pose the Problem/Ask Guiding Questions

Explain• Explicit/Direct Instruction/Mini-Lesson• Multiple Representations• Clarifying Questions• Vocabulary/ELL Development (Interactive Word Wall)• Use Manipulatives to Explain/Learn• Guided Practice/Modeling (Whole Group/Small Group)

Elaborate• Small Group Instruction• Flexible Grouping• Use Manipulatives to Solve• Independent Learning Tasks/Partners/ Group Work• Work Stations• Individual Math Interview or Conference

Evaluate• Lesson Closure: Discuss Major Take-aways• Formative Assessments• Exit Ticket• Math Journal Prompt• Performance Task

Adaptive Computer Program• Dreambox Learning (K-2)• Think-Through-Math (3-5) •*HISD-specificSummer Pathways available by grade level for targeted TEKS

Reading/Literacy Connections• Stuart Murphy’s, Math Start• WorldScapes Reading/Literature• GoMath! Concept Readers• MyOn Digital Library Collection

Daily Routines are essential in helping students buildnumericalfluency,automaticity,andproblem-solving skills. These routines are effective when used as a spiral review of previously learned content. It is recommended to implement at least one Numerical Fluency and at least one Problem Solving Activity daily.

Prior KnowledgeThe Engage portion of the lesson is designed to activate student thinking, reveal student preconceptions, and prepare students to engage with new content.

Introduce the ConceptThe Explore portion of the lesson is designed for students to work collaboratively to learn new concepts and skills. The teacher serves as a facilitator to guide student learning.

Develop the ConceptThe Explain portion of the lesson is designed to help students construct meaning of new concepts learned through explicit instruction and guided practice.

Extend the Concept/DifferentiateThe Elaborate portion of the lesson is designed for students to apply their new learning and extend their understanding to real-world situations.

Close/AssessThe Evaluate portion of the lesson is designed to helpstudentsreflectupontheirlearning.Italsohelpstheteacherdeterminemasteryofidentifiedlearning objectives.

Adaptive Learning PlatformsAdaptive programming personalizes learning experiences,targetsspecificstudentgaps,buildsconceptual understanding, and advances according to the pacing needs of individual students.

Literacy-Connections Connecting math and literature reinforces mathematical concepts while supporting Literacy-by-3 initiatives.

Whole Group, Individual

Whole Group

Partners, Collaborative Groups

Whole Group, Small Group

Small Group, Individual & Partner, Workstations


Individual

Small Group,Individual, or Partners

15 Minutes

10 minutes

20 minutes

25 minutes

65 minutes

15 minutes

30 minutes

25 minutes

Time Format Activity/Resources Rationale

Math Grades K-5 Lesson Plan Time Allotment Recommendations (Half-Day)



Math Grades K-5 Lesson Plan Time Allotment Recommendations (Full-Day)

Numerical Fluency• Number Talk • Number Talk (Video)• Number Strings • Number of the Day • Number of the Day (Video)

Problem Solving• Data Driven TEKS Warm-Up• Problem of the Day

Engage – Lesson 1• Set the Purpose/State the Objective• Make Connections• Anticipatory Set (Hook)

Explore – Lesson 1• Use Manipulatives to Explore• Vocabulary Exploration• Cooperative Learning/Partners/Group Work• Pose the Problem/Ask Guiding Questions

Explain – Lesson 1• Explicit/Direct Instruction/Mini-Lesson• Multiple Representations• Clarifying Questions• Vocabulary/ELL Development (Interactive Word Wall)• Use Manipulatives to Explain/Learn• Guided Practice/Modeling (Whole Group/Small Group)

Elaborate – Lesson 1• Small Group Instruction• Flexible Grouping• Use Manipulatives to Solve• Independent Learning Tasks/Partners/ Group Work• Work Stations• Individual Math Interview or Conference

Evaluate – Lesson 1• Lesson Closure: Discuss Major Take-aways• Formative Assessments• Exit Ticket• Math Journal Prompt• Performance Task

Adaptive Computer Program• Dreambox Learning (K-2)• Think-Through-Math (3-5) •*HISD-specificSummer Pathways available by grade level for targeted TEKS

Repeat 5-E Lesson Cycle for Lesson 2

Reading/Literacy Connections• Stuart Murphy’s, Math Start• WorldScapes Reading/Literature• GoMath! Concept Readers• MyOn Digital Library Collection

Daily Routines are essential in helping students buildnumericalfluency,automaticity,andproblem-solving skills. These routines are effective when used as a spiral review of previously learned content. It is recommended to implement at least one Numerical Fluency and at least one Problem Solving Activity daily.

Prior KnowledgeThe Engage portion of the lesson is designed to activate student thinking, reveal student preconception, and prepare students to engage with new content.

Introduce the ConceptThe Explore portion of the lesson is designed for students to work collaboratively to learn new concepts and skills. The teacher serves as a facilitator to guide student learning.

Develop the ConceptThe Explain portion of the lesson is designed to help students construct meaning of new concepts learned through explicit instruction and guided practice.

Extend the Concept/DifferentiateThe Elaborate portion of the lesson is designed for students to apply their new learning and extend their understanding to real-world situations.

Close/AssessThe Evaluate portion of the lesson is designed to helpstudentsreflectupontheirlearning.Italsohelpstheteacherdeterminemasteryofidentifiedlearning objectives.

Adaptive Learning PlatformsAdaptive programming personalizes learning experiences,targetsspecificstudentgaps,buildsconceptual understanding, and advances according to the pacing needs of individual students.

Literacy-Connections Connecting math and literature reinforces mathematical concepts while supporting Literacy-by-3 initiatives.


Whole Group

Partners, Collaborative Groups

Whole Group, Small Group

Small Group, Individual & Partner, Workstations


Individual

Small Group,Individual, or Partners

15 Minutes

10 minutes

20 minutes

25 minutes

65 minutes

15 minutes

30 minutes

130 minutes

25 minutes

Time Format Activity/Resources Rationale



50

High Frequency Word Evaluation Students in grades 1 and 2 who did not pass the third administration of the High Frequency Word Evaluation (HFWE) must attend Summer School. For a copy of the High Frequency Word Lists and HFWE Handbook including activities to support instruction, visit the HUB. The Summer School information will be in a folder titled Summer School within the High Frequency Word Evaluation (HFWE) in the HUB.

Testing PacketsThe HFWE testing window will be the last week of Summer School (Example: June 27) for first and second grade students who did not pass the spring administration of the evaluation. It will be at the discretion of each school to select a two day window to administer the evaluation. Testing packets will be available on June 9, 2016, through the HUB.

Access to HFWE ApplicationA Summer School teacher who was not the spring teacher of record will not be able to view the Summer School students on the summer HFWE class roster nor enter the assessment results. If the HFWE coordinator does not have access to High Frequency Word Evaluation application he/she will need to complete the Network Security Form found on the HISD website (www.HoustonISD.org). All Security forms are available on the HISD Portal. After logging into the Portal, click on the Find It tab, then in the Frequently Requested Forms section, click on Technology and Information Systems. Completed and signed forms must be faxed by June 3, 2016, to the Technology and Information Systems – Network Security Department, Attention: Marcia Miller.

Entry of Test ResultsResults from the HFWE administration should also be entered in the High Frequency Word Evaluation application found on the HISD Employee Portal (under the HISD Application Links) by the teacher and or assigned campus HFWE coordinator by the day before the last day of the campus summer session (Example: June 28). Please note that once the HFWE application closes, it cannot be re-opened.

HFWE assessment results must be entered into Chancery by the assigned campus employee who has Chancery access. Student promote/fail status should be entered in the Summer School Standard B section in the student’s Chancery record by July 15, 2016.

PLEASE NOTE:

• Students attending Summer School for HFWE support will take both the pre- and post Istation assessments and Benchmark Running Record in addition to the HFWE.• The GPC will make the final decision on promotion or retention of a student.

Parent ReportsOnce the data is entered in the HFWE application, reports of each student should be generated and sent home with the student on the last day of Summer School.



Perforated Important Curriculum & Instruction Dates available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS




EOC Exams

Date Posted

Testing Dates

Testing Dates

Access Channels





Grades 5 & 8





May 9

May 9



May 9








52

IMPORTANT LinksHUB https://houston.itslearning.com/

HISD Employee Portal Curriculum and https://Connect.HoustonISD.org/Curriculum/SitePages/Home.aspx Instruction page

Formative Assessment / EdPlan Support http://www.HoustonISD.org/Formative

Cumulative Learning Plans (CLPs) https://Connect.HoustonISD.org/Curriculum/SitePages/Home.aspx

Curriculum Website http://www.HoustonISD.org/HisdCurriculum

Student Information Systems (Chancery) https://connect.houstonisd.org/IT/SitePages/Chancery.aspx

SUMMARY OF ASSESSMENTSGRADE

PK Kinder 1 2 3 4 5 6-8 HSAssessment Type

Istation Pre/Post ✔ ✔ ✔ ✔ ✔ ✔ ✔ Reading Inventory Pre/Post ✔

Benchmark Running Records ✔ ✔ ✔ HFWE ✔ ✔ HISD Post-Assessment Reading ✔ ✔ ✔ ✔ ✔ HISD Post-Assessment* ✔ ✔ ✔ ✔ ✔ ✔ ✔ ✔ STAAR Third Administration** ✔ ✔ EOC Exams*** ✔

*HISD Post-Assessments are administered for the specific Summer School content area identified for each student. (See page 37 & 51)** Grades 5 & 8 Reading and Math STAAR re-test (See page 51) • *** Algebra I, Biology, US History, English I, English II (See page 51)

How to Access Summer School Curriculum Documents These instructions outline how to access Summer School documents, such as instructional planning guides, assessment blueprints, CLPs, High Frequency Word Evaluation resources and pre- and post-assessments, through HISD Employee Portal Curriculum page, The HUB, and the Principals’ SharePoint site. The pre- and post-assessments will only be available through the Principals’ SharePoint site.

HISD Employee Portal Curriculum Webpage

1. To access Summer School Blueprints and CLPs go to: HISD Employee Portal Curriculum and Instruction page https://Connect.HoustonISD.org/Curriculum/SitePages/Home.aspx2. Navigate to the left-hand side of the page and click on the desired school level (Elementary or Secondary). 3. Click Summer School Resources view a list of the Blueprints or CLPS.



The HUB

1. To access Summer School Unit Planning Guides, Blueprints, CLPs, HFWE materials and other curriculum documents on The HUB, go to: http://HoustonISD.org/hub 2. Log in with your HISD username and password.3. Navigate to the menu bar at the top of the page and click Courses.4. Click on a course.5. In the panel on the left, scroll down and select Summer School

HISD Student Assessment SharePoint Page

1. To access the SharePoint page, go to: http://connectteams.HoustonISD.org2. Scroll down and click Student Assessment Department.3. In the navigation panel on the left, click Formative & Pre-Approved Assessments.4. Under the “Welcome” message, click 2016 Summer School.

EdPlan System All Summer School post-assessments will be scored using the EdPlan system. Training will be available online to demonstrate the major functions of the system. The course (2016 EdPlan Summer School Implementation) will be housed on the HUB. Every Summer School campus must have a coordinator trained on the most current version of EdPlan.

Online training will include step-by-step instructions on logging in to EdPlan, releasing, pre-slugging, scanning and reporting on Summer School assessments.

In addition, the EdPlan support team maintains additional resources for all EdPlan functionality, including frequently asked questions, videos and troubleshooting guides on the Formative Assessment/EdPlan Support website (www.HoustonISD.org/Formative).

For more Summer School information, see the EdPlan Summer School Support guide and/or contact Christinia Wehde-Roddiger at 713-349-7460. Cumulative Learning Profile (CLP) Schools must make arrangements prior to the end of the 2015-2016 school year for teachers to complete the Spring/Summer CLP for all PK-8 students who will attend the 2016 Summer School Program. Teachers may print the PDF copies of the CLPs on the HUB (in the Summer School folder of each grade/content course guide), : HISD Employee Portal Curriculum and Instruction page (https://Connect.HoustonISD.org/Curriculum/SitePages/Home.aspx ) and click on the Student Success Initiative (SSI) link) or visit the Student Information Systems website and print a prepopulated Spring/Summer CLP.

A sample of a Cumulative Learning Profile can be found in the last page of this section.

Steps 1-5 below should be completed during the Spring semester and prior to attending Summer School. Instructions for completing the CLP are as follow:

1. Student Demographic Section Enter the information for the following fields: Student name, Student ID Number, Date of Birth, Grade Level Teacher and School (for the regular school year) Summer School Teacher and School

2. Special Programs Section Place a √ (check mark) next to all applicable programs. If the student has been retained, enter the grade and year that he/she was retained.

(continued)



54

3. Spring Cumulative Learning Profile - Recommendations for Summer School Place a √ (check mark) next to all applicable categories that support the recommendation for Summer School. Where indicated, enter a description explaining the specified category. Enter the grade level in which the student is being retained. Note: Most items described in Steps 1 – 3 are pre-printed with available data when using the H_Cumulative Learning Profile – Grades PK – 8 report in Chancery SMS. The student name, current campus, teacher and grade level are also pre-printed at the top of each additional page.

4. Recommended Summer School Instruction Place a √ (check mark) next to the state standards or skills being recommended for Summer School instruction. If needed and where applicable, enter appropriate information. Note: This information appears on the additional page(s) of the Cumulative Learning Profile. If necessary, write on the back of or attach a separate sheet to the CLP.

5. Committee Signatures and Recommendation Committee members must sign the form and place a √ (check mark) in the appropriate box to indicate the committee’s promotion decision.

Steps 6 – 8 below should be completed at the close of the student’s Summer School experience.

6. Recommended Summer School Instruction - Reporting Academic Progress For all categories that had a √ (check mark), place a √ (check mark) in the column(s) labeled “Progress Made” and/or “Needs Intervention”. It is plausible that a student made progress during Summer School but still needs intervention in specific areas. Note: This information appears on the additional page(s) of the Cumulative Learning Profile.

7. Summer Cumulative Learning Profile - Reporting Summer School Performance Complete information or special program placement during Summer School, grades, specified assessments and attendance, where applicable.

8. Committee Signatures and Recommendation Committee members must sign the form and place a √ (check mark) in the appropriate box to indicate the committee’s decision regarding grade replacement for the next school year.

Note: The PK and K Cumulative Learning Profile (CLP) contain many of the same components as the other CLPs but do not include data regarding promotion or retention. Complete the Demographic, Recommended Summer School Instruction, progress made during Summer School and Committee Signature sections.

The PK and K CLP is one page per student. The CLP for 1 – 8 students consists of one demographic/status page PLUS one or more pages of Recommended Summer School Instruction.

Although the specific skills and objectives, whether printed from Chancery or using manual forms, are the same, the page counts are not. When created using the Chancery report, there is one additional page for students in grades 1 – 2, two for students in grades 3 – 6 and 8, while three additional pages are included in the Chancery CLP for seventh grade students. If using the manual/blank forms, there are two additional pages for the Grade 2 CLP and four additional pages in the Grade 7 version.

Instructions for accessing Cumulative Learning Profiles through Chancery is available on the : HISD Employee Portal Curriculum and Instruction page (https://Connect.HoustonISD.org/Curriculum/SitePages/Home.aspx) and click on the Student Success Initiative (SSI) link).

HOUSTON INDEPENDENT SCHOOL DISTRICT 1 - 8 Cumulative Learning Profile Home School:

Name: Student ID: Birth Date:

Teacher: Homeroom: Grade:

Spring Cumulative Learning Profile REASON(S) RECOMMENDED FOR SUMMER SCHOOL (Check all categories that apply.)

FAILING GRADES List subjects failed _________________________________________________________________ Check if overall average is less than 70 HIGH FREQUENCY WORD EVALUATION (HFWE) OTHER

Describe: ATTENDANCE (Excessive Unexcused Absences/No Override)

Describe: ____________________________________________________________________________________________

STAAR Reading Math TO BE COMPLETED BY COMMITTEE

GRADE PLACEMENT COMMITTEE ARD COMMITTEE COMMITTEE FINAL DECISION

Classroom Teacher: _____________________________________________

Administrator: __________________________________________________

ARD Representative: ____________________________________________

LPAC Representative: ___________________________________________

Parent: _______________________________________________________ Committee Members' Signatures

Promoted

Promoted (Summer School Needed)

Retained (Summer School Needed)

Date __________________________ *Attach committee minutes, agenda, comments, or notes

Summer Cumulative Learning Profile SUMMER SCHOOL SPECIAL PROGRAMS

LEP in Bilingual LEP in ESL LEP in Regular Program TELPAS B I A AH Special Education SUMMER SCHOOL PERFORMANCE

Istation – Lexile

Guided Reading Level – HFWE - Reading Score

Pass Fail Exempt Post TEST - Reading Score

Pass Fail Exempt

Post TEST - Mathematics Score Pass Fail Exempt

SUMMER ATTENDANCE

Total Days Attended Met requirements Did not meet requirements

Parental Involvement Yes No

SUMMER SCHOOL GRADES Reading Language Arts Mathematics Social Studies Science

TO BE COMPLETED BY COMMITTEE GRADE PLACEMENT COMMITTEE ARD COMMITTEE

AFTER SUMMER SCHOOL FINAL DECISION

Classroom Teacher: _____________________________________________

Administrator: __________________________________________________

ARD Representative: ____________________________________________

LPAC Representative: ___________________________________________

Parent: _______________________________________________________ Committee Members' Signatures

Promoted to Grade

Retained in Grade

Date __________________________ * Attach committee minutes, agenda, comments, or notes

SPECIAL PROGRAMS

LEP in Bilingual LEP in ESL LEP Not Served (I-H I W-H) 504 Special Education

Previously Retained: Grade (s) Year (s)



Third Grade Summer Cumulative Learning Profile Recommended Summer School Instruction

SAMPLE



56

READING/LANGUAGE ARTS – GRADE 3 Progress Made

Needs Interven

tion

Category 1: Understanding Across Genres Reading/Vocabulary Development

ELA/SLA 3.4B Determine meaning of multi-meaning words/homographs.

ELA/SLA 3.4C Identify and use antonyms, synonyms, homographs, and homophones. Other Standards (Specify) Category 2: Understanding and Analysis of Literary Text Reading Comprehension of Literary Text/Fiction

ELA/SLA 3.8A Sequence and summarize, plot, and main events.

ELA/SLA 3.13A Identify the details or facts that support main idea.

ELA/SLA 3.8B Describe character interactions, relationships, and changes.

ELA/ SLA.3.12 Identify the topic and locate the author's stated purposes in writing the text. Reading Comprehension Skills

ELA/SLA 3.Fig19.D Make inferences about text and use textual support.

ELA/SLA 3.Fig19.E Summarize text information and maintain meaning and logical order. Category 3: Understanding and Analysis of Informational Text Reading Comprehension of Informational Text/Expository Text

ELA/SLA 3.13A Identify the details or facts that support main idea.

ELA/ SLA.3.12 Identify the topic and locate the author's stated purposes in writing the text.

ELA/SLA 3.13B Draw conclusions from the facts presented in text and support with text evidence. Reading Comprehension Skills

ELA/SLA 3.Fig19.D Make inferences about text and use textual support.

ELA/SLA 3.Fig19.E Summarize text information and maintain meaning and logical order. Other Standards (Specify)

MATHEMATICS – GRADE 3 Progress Made

Needs Interven

tion

Mathematical Process Standards

MATH.3.1A Apply mathematics to problems arising in everyday life, society, and the workplace.

MATH.3.1B Use a problem-solving model that incorporates analyzing given information, formulating a plan or strategy, determining a solution, justifying the solution, and evaluating the problem-solving process and the reasonableness of the solution.

MATH.3.1C Select tools, including real objects, manipulatives, paper/pencil, and technology as appropriate, and techniques, including mental math, estimation, and number sense as appropriate, to solve problems.

MATH.3.1D Communicate mathematical ideas, reasoning, and their implications using multiple representations, including symbols, diagrams, graphs, and language as appropriate.

MATH.3.1E Create and use representations to organize, record, and communicate mathematical ideas.

MATH.3.1F Analyze mathematical relationships to connect and communicate mathematical ideas.

MATH.3.1G Display, explain, and justify mathematical ideas and arguments using precise mathematical language in written or oral communication.

Reporting Category 1: Numerical Representations and Relationships

MATH.3.2A Compose and decompose numbers up to 100,000 as a sum of so many ten thousands, so many thousands, so many hundreds, so many tens, and so many ones using objects, pictorial models, and numbers, including expanded notation as appropriate.

MATH.3.2D Compare and order whole numbers up to 100,000 and represent comparisons using the symbols >, <, or =.

MATH.3.3F Represent equivalent fractions with denominators of 2, 3, 4, 6, and 8 using a variety of objects and pictorial models, including number lines.

MATH.3.3H Compare two fractions having the same numerator or denominator in problems by reasoning about their sizes and justifying the conclusion using symbols, words, objects, and pictorial models.

Other Standards (Specify):

SAMPLE



Reporting Category 2: Computations and Algebraic Relationships

MATH.3.4A Solve with fluency one-step and two-step problems involving addition and subtraction within 1,000 using strategies based on place value, properties of operations, and the relationship between addition and subtraction.

MATH.3.4K Solve one-step and two-step problems involving multiplication and division within 100 using strategies based on objects; pictorial models, including arrays, area models, and equal groups; properties of operations; or recall of facts.

MATH.3.5A Represent one- and two-step problems involving addition and subtraction of whole numbers to 1,000 using pictorial models, number lines, and equations.

MATH.3.5B Represent and solve one- and two-step multiplication and division problems within 100 using arrays, strip diagrams, and equations.

MATH.3.5E Represent real-world relationships using number pairs in a table and verbal descriptions. Other Standards (Specify):

Reporting Category 3: Geometry and Measurement

MATH.3.6A Classify and sort two- and three-dimensional figures, including cones, cylinders, spheres, triangular and rectangular prisms, and cubes, based on attributes using formal geometric language.

MATH.3.6C Determine the area of rectangles with whole number side lengths in problems using multiplication related to the number of rows times the number of unit squares in each row.

MATH.3.7B Determine the perimeter of a polygon or a missing length when given perimeter and remaining side lengths in problems.

MATH.3.7C Determine the solutions to problems involving addition and subtraction of time intervals in minutes using pictorial models or tools such as a 15-minute event plus a 30-minute event equals 45 minutes.

Other Standards (Specify): Reporting Category 4: Data Analysis and Personal Financial Literacy

MATH.3.8A Summarize a data set with multiple categories using a frequency table, dot plot, pictograph, or bar graph with scaled intervals.

Other Standards (Specify):

SAMPLE

Summer school is fun!Summer school is fun!Summer school is fun!

2016Summ

er School Handbook

Student Data

PowerUp District wide Initiative HISD fuses 21st century technology to everyday learning for all high school students

Student Data


Student Scheduling and Grading The HISD administration considers Summer School to be an important part of the school year for many of ourstudents. As such, schools will be expected to apply the same rigor to data collection in Summer School as they do to the regular school year. Students will be scheduled into the appropriate subjects or classes in Chancery, teacher grade books will be created in GradeSpeed and teachers will use their grade books to record attendance and grades.

The primary goal of this implementation is to keep things as simple as possible for the schools and those supporting Summer School. To this end, here are some things to know about the Summer School implementation:

Summer School Database will be completely separate from the Chancery SMS production database. Users will see a red splash screen color (below) display upon logging into summer SMS indicating they are working in the Summer School environment.

• The Summer School database will be built from a copy of the production database early April 2016.

• Current year data that is not relevant to Summer School will be stripped out of the database before it goes live for the summer (e.g., detailed attendance, discipline, etc. for the regular school year, etc.). Other data including special population coding will remain.

• Address Validation is turned off in the Summer School database.

• Summer School user accounts and staff records for teachers will be built based on data collected via the PeopleSoft Summer School Selector Application.

Schools will ensure that students are enrolled into the summer program and that all appropriate coding is applied to each student.

• ELEMENTARY AND MIDDLE SCHOOLS Students that did not meet Promotion Standards must be scheduled into the appropriate subject(s) that they are required to meet standards in Chancery.

• Student scheduling may require certain courses to accommodate access to ISTATION and other integrated software.

These sections will be shaded in RED

(continued)


Student Data

60

• HIGH SCHOOLS offering tuition, original credit and/or credit recovery programs are required to use Chancery for student enrollment, scheduling and grade reporting purposes in order for Summer School grades and credits to be written into Historical (transcript) files. There is no manual entry to Historical records in the Summer School database.

• APEX courses scheduled in summer Chancery, with a meeting period 99, will have Historical data written, if the course is completed. If Apex courses are not completed before year-end processing (YEP) begins, the historical data will not be written into the Historical files. This data must be retrieved from Apex and provided to the registrar (upon completion) for manual entry in the next school year’s production database

“Historical” when capitalized refers to specific Chancery student records as opposed to historical as per things that happened in the past.

Gradespeed Summer School Database – The Chancery Summer School database will be integrated to a GradeSpeed Summer School database. Teachers will use their GradeSpeed grade books to record attendance, create assignments and record grades.

• Final Summer School grades for Promotion Standards will be exported from GradeSpeed into Chancery. Summer School report cards will be created from Chancery.

• The Extended Year PEIMS submission (IV) data is copied to Production and submitted in August/September.

Keys to a Successful Summer School

• Indicate who will be responsible for the Summer School data entry for the entire Summer School Program and who will be their backup. o i.e., PEIMS coding, scheduling classes, generating report cards, exporting grades

• Ensure that the people selected attend trainings to obtain access to Summer Chancery and Summer GradeSpeed.

• Ensure that the people will be available for the duration of the campus’ Summer School Program.

• Ensure that all of you teachers have been selected in the PeopleSoft Selector by the District window of April 25, 2016 thru June 7, 2016. This is crucial to ensure that payment interruption does not occur.

• Check the campus scheduling setup o i.e. Calendar dates, holidays, bell schedule, meeting patterns, appropriate course, etc.

Chancery Access

Automatic access to summer Chancery for persons with the following key roles in regular school year:

• Health• Mst Sched / Sbj Framework (access to do course setup)• R/E/W w/ Attendance• R/E/W w/ Grade Reporting (access to summer reports, enrolling, PEIMS data entry)• Register / Enroll / Withdraw (R/E/W)

Student Data


Persons without key roles (access) MUST attend an overview training and/or open lab AND submit a Chancery Summer School security form (https://SolutionCenter.HoustonISD.org) for access.

The SIS team offers mandatory Summer School training sessions for identified staff in May. Summer School Overview trainings and open scheduling lab sessions will assist with the following:

n Enrollment procedures n Student scheduling

n PEIMS Submission IV coding n Promotion Standards for grades 1-8

n Grade Reporting n High School (i.e., credit recovery, tuition, etc.) instruction and information

Project SIS Newslines will provide dates, locations and eTrain registration information.

GradeSpeed Access

GradeSpeed access is granted AUTOMATICALLY to teachers if:

• The teacher is selected via the PeopleSoft Selector* as a Summer School teacher, AND

• The teacher has a class with students scheduled in summer Chancery SMS.

GradeSpeed access is generated by overnight processing of schedules and teacher job record. No GradeSpeed security form is required for teachers!

*Contract start/end dates of staff selected affects GradeSpeed access!

GradeSpeed access for staff hired to teach Summer School but without title as teacher (i.e., librarian, grad lab coach, tutor, etc.) MUST:

• Submit SIS SUMMER SCHOOL SECURITY FORM with the TEACHER role checked; and

• The teacher must have a class, with students scheduled in summer Chancery SMS.

GradeSpeed access is generated by overnight processing of schedules and teacher job record.

SUPPORT

The SIS team will be working with departments to generate support for the schools.

Education is the most powerful weapon we can use to change the world.

– Nelson Mandela

training and access

Q1. Will access be automatically granted to Summer School Chancery? Yes, if you currently have the following roles in Production.

• Grade Reporting R/E/W, • Attendance (Attn), • Master Scheduler• Health or • Registration/Enrollment

Q2. Can I get access if I don’t have one of the roles? NO, not unless you attend a Summer School Overview Training OR Open Lab Training session.

(This training is ONLY for Summer School access and does not carry over year to year.)

Q3. After attending the Summer School Overview Training will I have to submit a security form? YES. You will have to submit the (SIS) SUMMER SCHOOL security form if you do not have one of the

default Summer School Chancery roles. Go to https://solutioncenter.houstonisd.org and download the Summer School security form. Select the role(s)

you wish to have for Summer School. Have your building principal sign the form, and fax it to the number on the security form.

Q4. I did not attend a training session or an open lab can I still gain access to Summer School? NO. Training is required.

Q5. I am new to data entry for Summer School and I have access. Where can I find what I need to do?• Attend an overview or open lab training. • Read all SIS Project and GradeSpeed newslines.• Download all related summer documentation (i.e., scheduling, security forms) and GradeSpeed online trainings via https://solutioncenter.houstonisd.org

Enrollment and Withdrawal

Q6. How do students get enrolled into Summer School? Some students will automatically be activated/enrolled into the Summer School Chancery database

if they meet certain conditions: 1) Grades 1-8 and 2) RETAINED status at the year).

Other students (i.e., Enrichment students, high schools students) will have to be manually activated/enrolled by school staff.

Q7. Can I mass assign an enrolled date for my students? Yes. You can mass assign an enrollment date and status code. See Enrollment Procedures found on

https://solutioncenter.houstonisd.org

Q8. How do I enroll a student that is new to the District? Fax an enrollment form to SIS department. The person requesting the student # will receive an email

with the student’s ID#. The student will be available to be enrolled by the school with the new ID# in Summer School.


Student DataStudent Data

62

Student Data Frequently Asked Questions

Student DataStudent Data


Q9. What date do I use to enroll a new student? After Summer School begins, use the student’s actual enrollment date

Q10. What date do I use to withdraw or No Show a student? Use the student’s actual date of withdrawal or No Show.

Q11. A student was enrolled for Summer School but he/she never showed up. What should I do? Add a date and “No Show” status code. No shows should be done within the first or second

day of your summer program.

Q12. If a student is not zoned to my school can he/she still be enrolled at my school? Consult with your administrator, Summer School handbook and/or External Funding department.

Grade Speed

Q13. When will the link Summer School Grade Speed go out? The SUMMER GradeSpeed link goes out on teacher prep day to the person(s) with GradeSpeed

Campus Admin or Grading access. This URL should be forwarded to your Summer School teachers.

Q14. I will be the person responsible for exporting grades during the summer. How do I get access to do this?

Take the GradeSpeed online training (SP3303) and submit the GradeSpeed SUMMER security form. https://solutioncenter.houstonisd.org/gm/folder-1.11.261403

Q15. My teachers cannot see their classes in GradeSpeed what should I do?• Make sure the teachers are selected via the Peoplesoft Selector;• Assign teachers a class or classes in Summer Chancery, with at least one student in each the class. Classes will have to be scheduled 24-hours prior for GradeSpeed access.• Make sure teachers are using the correct Summer School URL/website for GradeSpeed

Q16. Will teachers have to submit a Summer School security form to gain access to GradeSpeed? NO, Teachers will not have to submit a summer security for GradeSpeed. However, a SUMMER SIS

security form is required if the person hired to work Summer School as a teacher, does NOT have a job title as TEACHER or was not SELECTED as a Summer School teacher. An example is a Grad Lab Coach, Instructional Specialist or Assoc. Degreed Substitute

Q17. My principal hired a new teacher for Summer School. What do I need to get him/her GradeSpeed access?

See answer to Question #13.

Q18. Teachers get “No privileges specified for this user” error when trying to log into GradeSpeed. What is wrong?

• Does the teacher have classes scheduled to him/her in Chancery? • Were the classes scheduled at least 24 hours before? • Has the teacher been selected/hired via PeopleSoft Selector? If so, what is the hire date? • Is the teacher’s job title (tutor, grad lab coach or teacher)?

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Student Data

64

Grade Reporting

Q19. Do I need to set up my grade reporting for Summer School? Yes. Elementary schools should check the Grading setup in Chancery to see to see if subjects are setup as

alpha or numeric. Secondary schools must setup the grading properties AND make sure the courses are under the grading calculations.

Please see Summer School Scheduling & Grading Procedures for Elementary, Middle and High Schools. (https://solutioncenter.houstonisd.org)

Q20. Will grades automatically average? Elementary schools will not have to average grades. Grade averaging for Middle schools will run

throughout the day by SIS. Notification of dates and times will be communicated. High school staff will perform their semester averages and credit calculations in Summer Chancery as needed.

Q21. I exported my grades will I have to wait overnight for the averages to be calculated? No, semester averages and credits for middle school will run periodically throughout the day.

Check for averages and generate report cards. High school staff will perform their semester/credit calculations at any time, as needed.

Q22. I want to generate my summer report cards, do I have to schedule them for overnight? No. During Summer School, Summer School report cards can be generated at any time.

Q23. Can my teachers enter grade into Chancery? Teachers enter grades in GradeSpeed. Data clerks can enter grades in Chancery.

Q24. How are Progress Reports generated for Summer School? If progress reports are required, they are generated out of GradeSpeed, or a downloadable form can be

found on the External Funding’s department website.

General Questions for Summer School

Q25. Do I need to enter a summer promotion status for each student or will it be calculated? The appropriate summer promotion status must be entered for each student in grades K-8 who attends

Summer School. If a student attends Summer School and a summer promotion status is not entered, the student will promoted/retained based upon the End of Year (EOY) status in May.

Q26. If a student did not attend Summer School, how can the student be promoted/retained by grade placement committee (GPC)?

If the student did not attend Summer School, then the GPC should address the student’s promotion/retention the next school year (August).

Q27. What promotion status should I code my students attending summer school. Each student should be coded appropriately based upon the requirements of Summer School

attendance, grades and test results. This should be addressed by teacher, administrator and/or Federal State & Compliance

2016Summ

er School Handbook

Summer Programs

Robotics Program throughout HISD HISD engages students in project-base learning using robotics


Summer ProgramsSummer School for ELL Students in Pre-K and Kindergarten

Texas Education Code (TEC) 29.060 requires districts to offer a bilingual or ESL summer program for all Pre-kand kindergarten English Language Learners (ELL) who will be entering kindergarten or first grade in the fall.The program may also include eligible students who are not currently enrolled (New ELLs) but will be enteringkindergarten or first grade for the first time in the fall.

Enrolled ELL Pre-K Student Who Will Enter Kindergarten in the Fall The program for Spanish-speaking ELL students shall be a bilingual program focused on reading, language arts, math and ESL. A campus may hold a Vietnamese bilingual program if it was offered during the school year. Recommended daily schedules will be covered at the teacher training. Trainings for Summer School ELL pre-k teachers available on page 18.

Enrolled ELL Kindergarten Student Who Will Enter First Grade The program shall be a bilingual program for Spanish speakers and/or Vietnamese speakers or an ESL program for speakers of other languages. Study guides and recommended daily schedules will be covered at the teacher training.

Student Program Guidelines n The program must be a bilingual program for Spanish speakers or an ESL program for students who will be entering an ESL program in the fall.

n A minimum of 120 hours*** of instruction must be provided for students in reading, writing, math and ESL. Chapter 89 of the State Education Code regarding ELL Summer School Program for Pre-K/K states the following: The program shall be operated on a one-half day basis, a minimum of three hours each day, for eight weeks or the equivalent of 120 hours of instruction.

n Parents must be informed of their child’s progress at the end of summer session.

n The student/teacher ratio should be a minimum of 18:1 in all Pre-K and K classes. When this student/teacher ratio cannot be achieved in single grade classes, multi-age classes should be considered.

n Special consideration should be given to assigning ELL students first by language of instruction and then by grade.

n A single registration brochure will be used to register students wishing or needing to attend summer school. Please see the Registration Brochure and Eligibility Guidelines on pages 16-18.

n Teachers must be highly qualified and will be paid $30 /hr (Summer School teacher rate).

n The principal will schedule supervisory duties, teacher planning and Student Assessment times according to campus needs.

***ATTENTION: Schools should ensure that the ELL PK/K Summer Program schedule includes possible make-up dates/times beyond the state required 120-hour minimum in case of bad weather or other unforeseen reasons. Please be prepared!

Summer Programs


Registration Brochure / Form information The brochure/form will include a section to register any potential ELL students who will be enteringkindergarten or first-grade for the first time this fall. Find the form on the next page. In addition, the registrationbrochure / form will be available on the HISD Multilingual website. Please follow the distribution and collection timeline noted on the brochure.

Potential ELL students may be those on pre-k waiting lists, eligible 4-5 year old siblings of currently enrolledstudents (who will be turning 5 or 6 on or before September 1, 2016) or ELL students who arrived in thiscountry in late spring and did not enroll in school.

As you begin to receive the registration brochure/form back from parents:

1) Separate those that indicated NEW on the brochure;

2) Check for age/grade eligibility; and

3) Log in the necessary information on the Registration Log of NEW ELL students (only for those who meet the eligibility criteria found in the next couple of pages of this section or refer to the Table of Contents for the specific page number).

4) Leave the IPT test information blank until the students are tested. All IPT testing shall occur at the home school.

NOTE: A parent’s phone number is critical, as this is the initial point of contact with a parent regarding the student’s eligibility or ineligibility.

Summer school is like a river cutting through a rock it happens not because of its power but because of its persistence.

– James N. Watkins

Summer Programs

Pre-K / K Summer School for English Language Learners

Registration form


SAMPLE

SAMPLE

Summer Programs


Eligibility Guidelines for New ELL Students n Live within HISD boundaries,

n Be of appropriate age to enter kindergarten or first-grade in Fall (turning 5 or 6 on or before Sept. 1, 2016),

n Have a home language other than English,

n Be identified as ELL by Language Proficiency Assessment Committee (LPAC) based on an oral English (IPT), and

n Have parent approval/permission for participation in bilingual or ESL program.

NOTE: These students are NOT eligible until all of the above criteria are verified. School personnelshould verify the first three guidelines before proceeding with the IPT testing/identification procedure.Students who are non-LEP after IPT testing are not eligible to attend.

English Idea Proficiency Test (IPT)

New students who meet eligibility criteria (above) must be tested with the oral English Idea Proficiency Test (IPT) to determine if they are ELL. If the home language is Spanish, the Spanish IPT must also be administered. They are technically not eligible to attend Summer School until they are identified as ELL. Home schools must administer the IPT. Once testing is complete, the school’s LPAC must review the score to determine if the student is ELL or not. Those who are ELL shall be eligible to attend Summer School provided their parents sign a parent approval/permission letter for Bilingual or ESL program. There must be sufficient students to form a summer class.

Trainings for Summer School ELL Pre-K/K Teachers – eTrain code ML 0161 Teachers who will have ELL Pre-K/K summer classes should choose one of the training dates. The dates are May 7, May 16 and May 21. Training will focus on program requirements, daily schedules, instructional practices and progress reports (CLPs). Teachers only need to attend one of the two hour trainings that are offered in May. Bilingual and ESL Pre-K and K Summer School teachers must register for training through eTrain code ML 0161. Only teachers who will be teaching ELL Pre-K/K should attend.

For additional information regarding training for summer Pre-K or K (Bilingual or ESL) teachers, contact Randal Jones in the Multilingual Programs Department (713-556-6961).

The roots of education is bitter, but the fruit is sweet.

– Aristotle

Summer Programs


Post Summer School Program

n ALL bilingual and ESL Pre-K and Kindergarten teachers MUST: • Submit a copy of their Classroom Daily Record of Attendance (C.A.R)* to the campus lead teacher (Summer School Coordinator) and to Randal Jones in HISD’s Multilingual Programs Department. These copies of classroom attendance records are required back-up documentation for summer PEIMS data entries; AND • Complete the Summer Cumulative Learning Profile (CLP) for each student. The original must be mailed to the student’s parent and a copy must be placed in the student’s permanent record folder for TEA auditing purposes.

n Information must be forwarded to the student’s next year teacher

n HISD reports to TEA the names/IDs of eligible ELL students (by school, grade and program) who attended the summer program.

2016 ELL Pre-K/K Summer School Program Daily Record of Attendance (Must submit attendance daily to school Chancery clerk)

(Submit signed final copy to Randal Jones, Multilingual dept., Hattie Mae White ESC, HISD Route 1 OR Fax to 713-556-6980)

School: Teacher: __________ (Check one: Bilingual ESL General Ed. class)

Student Name I.D. #

Gr. in

Fall

ELL Y/N

6-3

6-4

6-5

6-8

6-9

6-10

6-11

6-12

6-15

6-16

6-17

6-18

6-19

6-22

6- 23

6-24

6-25

6-26

6-29

6- 30

7-1 7-2 Total Days

Present 1. 2.

3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22.

Teacher Signature: Codes: E = First Day of Enrollment P = Present A = Absent

SAMPLE

Perforated 2016 ELL Pre-K/K Summer School Program Daily Record of Attendance available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

Summer Programs

• Name • Grade • HISD ID # • LEP Status • Type of summer program received (i.e. bilingual/ ESL) • Summer school teacher name • Attendance

• Copy of End-of-Summer Cummulative Learning Profile (CLP) • Summer school participation in Bilingual/ESL Sumer Program must be entered in Chancery SMS Summer Programs panel for PEIMS submission no later than June 17, 2016

New Students Only: • Home language survey • IPT test scores • LPAC reviews • Parent approval

• Name • Listing of eligible LEP students • Sample registration brochure • Sample lesson plans • Sample training handouts • Proof of summer school attendance (i.e. CAR)

Campuses should maintain the following auditable documents for PK and K Bilingual and ESL summer classes:

Student InformationIn Student’s Permanent

Folder & Chancery SMS Panel(FOR PEIMS)

In Campus’ TEC 29.060 Compliance File

Chancery Coding

Participation of eligible LEP students in the LEP Pre-K/K summer program must be entered in Chancery SMSBilingual/ESL Summer School Programs panel for PEIMS accountability.

It is strongly recommended that an experienced Chancery data clerk (principal designee) be responsible for entering information into Chancery Summer School Programs to ensure that all data is accurate. If further assistance is needed to enroll students in Chancery Summer School Programs contact your SIS Team or the Multilingual Programs Department.


Summer ProgramsMigrant Education Program – Who is a Migrant Child?


A migrant child is any child under the age of 22 whose parent, spouse or guardian is a migratory agricultural worker or a migratory fisher and who has moved:

– Within the last 36 months

– Across school district or state lines

– To obtain or seek temporary or seasonal employment in agricultural or fishing industries as the principle means of livelihood.

Supplemental Resources

Title I, Part C provides supplemental resources to local education agencies to provide supplemental instructional and support services for migrant students and their families. It also enables identification and recruitment, data collection and record transfer as required by law. It also provides:

1) Tutorials for identified priority migrant students. Tutors are assigned to assist migratory priority for service (PFS) students.

2) Vouchers for tuition payment are available for high school students attending Houston Community College (HCC) Adult High School Summer School tuition classes.

– Classes are available in math, English, science, foreign language and social science for credit recovery or original credit. They are offered in the afternoon, evening and on weekends depending on the campus location.

Criteria for Priority for Service students in grades 3-12, Ungraded (UG) or Out of School (OS) are flagged if they:

– Have their education interrupted during the previous or current regular school year; AND

– Have failed one or more sections of the STAAR, or are LEP exempt, ARD exempt, absent or were not enrolled in a Texas school during the STAAR testing period for their grade level.

Students in grades K-2 are flagged if they:

– Have their education interrupted during the previous or current regular school year; AND

– Have been designated as LEP, or have been retained, or are overage for their current grade level.

A good teacher is like a candle, it consumes itself to light the way for others.

– Mustafa Kemal Ataturk

Summer Programs

Helpful Contact Information

HISD Virtual School Department• Phone: 713-556-7295• Email: [email protected]• Website: www.houstonisd.org/virtuallearning

HISD Graduation Labs• Contact Campus Counselor or Graduation Coach

TxVSN Helpdesk• Phone: 1-866-938-9876• Email: [email protected]• Website: www.txvsn.org


The HISD Virtual School Department is available as a tuition-based program for students in HISD and outside of HISD. Our online courses provide students the opportunity to recover or gain original credits that apply towards high school graduation. The Accelerated Summer Session is a 10 week session designed for students who must have the credit completed during the summer months. Students who do not have this requirement may enroll in our traditional 14 week sessions.

A campus designee is responsible for monitoring student final exams and submitting completed exams to the Virtual School Department for documentation and grading.

Tuition must be paid at time of enrollment.

– Method of payment accepted is Money Order, Cashier’s Check, or Cash.

– Non-AP course: $200.00

– AP Course: $250.00

HISD Graduation Labs

The HISD Graduation labs are available as a free program for HISD students only. HISD students will have theopportunity to attend Graduation Labs during the summer to recover credits and gain original credits. A variety of core, elective and foreign languages will be available.

Contact your designated Summer School campus for more detailed information related to course offerings andenrollment dates.

Texas Virtual School Network (TxVSN)

TxVSN offers quality online High School and Dual Credit courses for Texas students for a fee. To learn more about this program, costs, and to see the most recent list of courses offered visit http://www.txvsn.org.Each campus will be responsible for determining if costs will be paid by the student or the campus.

HISD Virtual School: Tuition Program

Summer Programs

HISD Virtual School Department Featured Programs

FEATURED PROGRAMS

VSDVirtual School Department Tuition-Based

TxVSNTexas Virtual School Network

Grad LabHISD Graduation Labs

AOCAdult Online Courses for High School Completion

• $200.00 per ½ credit• $250.00 per ½ AP credit• HISD Students• Non-HISD Students• Home-Bound Students• Students who travel• Grades 7-12• Credit Recovery• Original Credit• Work from home• Must have own equipment• Requires proctored final exam on campus• Requires counselor approval• Contact Virtual Schools Department

• FREE• HISD Students Only• Grades 7-12• Credit Recovery• Original Credit• Requires proctored unit exams and final exam on campus• Requires counselor approval• Contact counselor or Grad Coach for more information

• Fee is associated with each course, but each campus may cover the fee• HISD Students Only• Grades 7-12• Credit Recovery• Original Credit• May work from home• Requires proctored final exam on campus• Requires counselor approval• Contact counselor or Grad Coach for more information

• $160.00 per ½ credit• Last school attended must be a HISD High School• Credit Recovery• Original Credit• Must have access to a computer with internet connection• Must complete a supervised final exam at the Hattie Mae White ESC• Call Inactive Student Records at 713- 556-6744 to make an appointment with Cynthia Nemons


Summer Programs


SPECIAL EDUCATION SERVICES

Services for Students with Disabilities

During summer 2016, the Houston Independent School District will provide an array of summer services for more than 15 thousand students with disabilities. Through the Office of Special Education Services (OSES), students with disabilities who range in age from three to 21 years old are offered stimulating summer enrichment, compensatory services, and extended school year (ESY) services. Volunteer participation in enrichment services enhance student learning through a variety of activities and thematic instructional experiences. Compensatory services allow a student to receive special education and related services that may not have been available during the regular school year. ESY services provide special education and related services to allow an identified student with disabilities to receive some benefit from his/her individualized educational program (IEP) during the regular school year. ESY services and compensatory services are provided at any time during or beyond the school year, including summer session(s), in accordance with a student’s IEP as determined by his/her admission, review, dismissal/individualized education program (ARD/IEP) committee.

Program for the Deaf and Hard of Hearing

The Program for the Deaf and Hard of Hearing offers a summer academic reinforcement program for its full-time self-contained students. Summer academic reinforcement activities focus on communicating, reading, and writing in a total communication environment. The following are the participating sites for Summer School:

– TH Rogers School will be the site for elementary and middle school students– Rusk Elementary School will host The Listening/Spoken Language Program– Jones Futures Academy will be the site for high school students and also encompasses a bridge program from middle school to high school.

Compensatory Services

During the school year, the ARD/IEP committee determines the amount of compensatory time a student willreceive. This information becomes part of the student’s IEP. Those compensatory services received are recorded in the student’s IEP and maintained in the special education eligibility folder. This recordkeeping process documents that the District provided the compensatory services, as required. If, at the end of the identified compensatory services period the student has remaining eligible compensatory services time, the student’s ARD/IEP committee will determine how and when these services will be provided, and document the decision in the IEP.

Compensatory Speech Therapy Compensatory speech therapy services are provided for students who were eligible for speech therapy services during the regular school year but for whom a speech therapist was not available. Summer ESY Services The ARD/IEP Committee uses a variety of factors, to determine if a student will receive ESY services. When the ARD/IEP Committee has reason to believe a student may suffer severe skill regression and require extensive time to recoup these lost skills, ESY services may be recommended.

Severe regression refers to severe or substantial loss of critical developmental skills. Extensive recoupment refers to an unusually long period of time (i.e. more than eight weeks) to relearn previously mastered skills to the point that the student is prevented from receiving an appropriate education.

Although regression and recoupment are major factors used to determine the need for ESY services, the ARD/IEP committee should also consider the following factors:

Summer Programs


– Degree of progress– Emerging skills (breakthrough opportunities)– Interfering behavior(s)– Nature and/or severity of disability– Special circumstances

Additionally, ARD/IEP committees consider the student’s progress toward IEP goals and objectives, parent, student, and teacher input including related service providers and assessment/evaluation data when reviewing the student’s IEP.

It is important to note that ESY services are not provided simply for recreational reasons, parental requests, or because the student would acquire some benefit from them or may potentially gain new skills. Instead, these services are provided in order to maintain previously acquired skills. Such services are also available throughout the summer as identified by the ARD/IEP committee.

Staff Development

Technology Applications, Federal and State Compliance, and Special Education Field Offices will conduct in-services for summer services such as enrichment services, compensatory services, and extended school year services. Summer School staff for students with disabilities will receive – at the in service held in May or June – forms and specific instructions regarding how to complete any required documents. Staff will also review procedures for documenting service delivery, lesson planning, reporting progress toward IEP goals and objectives and submitting final or close-out documents to the field office special education department.

Documentation and Recordkeeping

In accordance with the provisions of the 2015-2016 Student Attendance and Accounting Handbook, each student must be recommended for ESY services by the ARD/IEP committee (as documented on the student’s IEP) based on the justification that, without participation in ESY services, the student may regress over the summer months. TEC §42.151(k), 19 TAC §89.1065

Instructions for summer ESY services are as follows.

1. The student must be reported in the same instructional arrangement/setting in which the student was served during the 2015-2016 school year. If the child receiving ESY services is turning 3 during the summer, the ARD/IEP committee may begin to implement the IEP on the start day of the school year. Or, if necessary for the child to receive a FAPE, the ARD/IEP committee may decide to begin to implement the IEP through ESY services.

2. Mainstream is ineligible for state funding through ESY services. This does not mean that districts should not or cannot administer mainstream services as an ESY service. If a student who received mainstream services during the regular school year needs mainstream services through the summer, then the school district should serve the student accordingly. However, funding for this mainstream service will have to come from sources other than ESY services.

3. Each ESY service special education service provider, teacher, related service provider and/or speech therapist is responsible for providing information for maintaining a record/register of actual instructional eye-to-eye contact hours that each student receives throughout the summer. This ESY services record/ register must contain the following data:

a. Name of the district and the campus. b. County-District-Campus number. c. Beginning and ending dates of each week of ESY services. d. Grade level of each student as shown in the attendance system for the regular school year.

(continued)

Summer Programs


e. Student’s name as shown in the attendance system for the regular school year. f. Instructional Arrangement/Setting Code of each student as shown in the attendance system for the regular school year. g. Total actual contact hours served. Each teacher or special education service provider must record in 30 minute increments the actual number of contact hours each student was served in class each day. Increments of less than 30 minutes are not counted. h. Total contact hours by instructional arrangement/setting code in order to sum the total ESY services contact hours for each instructional setting.

Note: The teacher or service provider of record actually maintains the hour records/registers.

4. At the end of Summer School, all original contact hour records/registers will be signed by the teacher o special education service provider making the original entries and forwarded to the Office of Special Education Services (OSES) for safekeeping. The ESY services contact hour records/registers will be retained in the school district for audit purposes. HISD must report ESY services data to the Texas Education Agency using 408 ESY Services Student Records according to Section 2 of the PEIMS Data Standards.

Steps to Close Summer ESY Services

The following procedures for closing summer ESY services must be completed by the appropriate professional:1. Teachers, special education service providers and/or related service providers ensure that the materials used which belong in the assigned classroom are in working condition. If items need to be replaced or repaired, immediately contact the field office Special Education department.2. Use the “Extended School Year Services Progress Report” to write a specific statement of each student’s performance and any other pertinent information which will be helpful to the home/receiving school teacher. On the report, write the IEP goals and/or objectives which were addressed during summer ESY services. Make notations about the student’s progress on each objective during summer ESY services. – If the student attends school at the summer ESY services site, place a copy in the student’s special education eligibility folder. – For a student attending summer ESY services on a different campus, place a copy in an envelope addressed to the Special Education Department Chairperson of the student’s school. Include a note asking the Chairperson to place the report in the student’s special education eligibility folder. – On the last class day, send a copy home to the student’s parent. – The following copies should be submitted at the time of checkout: • Submit Lesson Plans at the time of checkout. • Submit the TEA Contact Hour Register at the time of checkout. The contact register is an auditable document that maintains attendance information and actual contact hours served. The District is required to maintain this document and at the conclusion of summer ESY services, the special education service provider, teacher of record, submits the log and a summary sheet of the total contact hours by instructional setting. The forms and specific instructions to complete the document are received at the summer ESY services staff development in May. • In order to checkout, all information must be labeled with the summer ESY services school and summer ESY special education service provider, teacher and/or related service provider before submitting to the field office Special Education department. This information is submitted after the students leave on the last day of summer ESY services. The field office Special Education staff will be available to receive the required information for checkout. Specific information of dates, times and the location of summer ESY services checkout will be provided at the summer ESY services staff development in May or June.

Summer Programs


ARD/IEP Procedures The need for ESY services is to be discussed in an ARD/IEP committee meeting, documented in the deliberations, and maintained in the student’s special education eligibility folder and in the special education data management system. The ARD/IEP Supplement, Extended School Year Services should be completed if it is determined that the student requires ESY services. A copy of the Supplement will be included as part of the faxed documents submitted as documentation in the special education data management system for each eligible student. Criteria for ESY services are identified in SBOE Rules and should be utilized in determining need. A student’s individual needs are to be considered by the ARD/IEP committee. Special education department chairpersons and/or field office personnel are to:

– Submit the IEP goals and objectives to be continued and a copy of the ARD/IEP Supplement, Extended School Year Services for each student recommended for ESY services. This information includes the frequency and duration of the ESY services as determined by the ARD/IEP Committee. If appropriate, include goals and/or objectives for behavior and related services.– Indicate information regarding dietary and/or medical restrictions on the Class List form for each individual student, as appropriate. Example: Jose requires tube feeding 3 x per day.– Complete the online transportation registration and submit a copy to the Special Education Region Director. For the student not currently receiving HISD transportation, the sending school should complete the on-line transportation registration and submit a copy along with other ESY services documents to the receiving school and include a statement regarding why there is a need for transportation services during the summer.

The Special Education Senior Managers will provide written notification to parents regarding the student’s summer ESY services site, start date, end date, and length of day for instructional services.

Specific questions regarding summer services should be directed to the Special Education Senior Manager.Directions for coding for ESY services provided after the identified regular time period will be provided by theSpecial Education Senior Manager.

Title III Houston Community College (HCC)High School Program

LEP/Immigrant students can participate in the tuition-based program for students who want to take core coursesfor advancement or credit recovery. The voucher application will be available on the multilingual website early May. These tuition classes enable students to obtain credit toward high school graduation. LEP and/or immigrant students should:

– Meet with the high school counselor to complete an Application for Summer School Voucher of Tuition.– Upon confirmation of LEP and/or immigrant status, students may qualify for one or two courses to receive the voucher of tuition prior to enrollment in courses at an HCC campus.– The tuition fee of $175.00 at Houston Community College will be waived for qualified LEP/immigrant students.

Newcomer English Programs

This program is especially designed to provide additional English support to students who are new to the country and who are at the beginning ESL instructional level. The program will also provide an opportunity for the Newcomer ESL student to work with a technology component, (“Reading Smart”) to reinforce English skills. Schools will be selected according to their immigrant and refugee populations.

Summer Programs

Race to the Top / Linked Learning Summer Bridge Programs

All Race to the Top / Linked Learning secondary campuses in cohorts 1, 2, and 3 must offer Summer Bridge programs at their campuses. This includes 33 middle schools and 25 high schools.

Middle School Summer Bridge Programs for Rising Sixth GradersMiddle schools will be offering a 40-hour Summer Bridge program to a minimum of 40-60 rising sixth graders. Program components vary from campus to campus; however, they should be hands-on, academic enrichment programs that prepare incoming sixth graders for middle school. Activities include following mock schedules, attending field trips, team building events and completing science and technology based assignments.

High School Summer Bridge Programs for Rising Ninth Graders and 12th Graders Transitioning to College and CareersHigh schools will be offering an 80-hour Summer Bridge program to a minimum of 40-60 rising ninth graders. Program components vary from campus to campus; however, they should be hands-on, academic enrichment programsthat prepare incoming ninth graders for high school. The goal is to help students become acclimated to the campus and invested in the campus culture before the school year begins.

High schools will also be offering an 80-hour College and Career Transition program to outgoing 12th graders beginning college or entering the work force in the fall. This component will also be open to 12th grade students returning to the campus in the fall to complete certifications or graduate in the fall.

NOTE: Students will not be recruited to Summer Bridge programs if they need to pass classes or gain credits for promotional purposes. Summer Bridge programs are for rising sixth and ninth graders to acclimate them to their new campuses, so it is implied that these students know their status before enrolling. Summer Bridge is also offered for graduating seniors who are entering college or career in the fall, so the same holds true here.

About Linked Learning: Linked Learning is an educational approach that combines rigorous academicswith hands-on learning and the opportunity to apply classroom knowledge to real-world experience. Linked Learning is funded by theRace to the Top Federal $30 million grant awarded to HISD.


Summer school is a chance for you to do it now. Sometimes ‘Later’ becomes ‘Never’.

– Author Unknown

Summer Programs

RACE TO THE TOP / LINKED LEARNING 2015-2016 campuses


Cohort Campus

2 Attucks MS3 Black MS2 Burbank MS2 Clifton MS2 Cullen MS1 Deady MS3 Dowling MS2 Edison MS2 Fleming MS2 Fondren MS2 Fonville MS3 Forest Brook MS2 Gregory-Lincoln PK-81 Hamilton MS3 Hartman MS2 Henry MS1 Hogg MS1 Holland MS2 Jackson MS3 Johnston MS3 Key MS2 Marshall MS2 McReynolds MS1 Ortiz MS3 Pershing MS3 Reagan Ed Ctr PK-81 Revere MS1 Stevenson MS1 Thomas MS2 Welch MS1 West Briar MS2 Williams MS1 Woodson Leader Academy

Cohort Campus

2 Austin HS3 Bellaire HS1 Chavez HS2 Davis HS1 Eastwood Academy1 Furr HS2 Houston MSTC3 Jones HS3 Kashmere HS2 Lamar HS1 Lee HS3 Long Academy3 Madison HS1 Milby HS3 North Forest HS1 Reagan HS2 Scarborough HS1 Sterling HS3 Waltrip HS2 Washington HS2 Westbury HS1 Westside HS2 Wheatley HS2 Worthing HS2 Yates HS

Tuition-Based Summer School Program

Tuition-Based Summer School Programs are self-sustaining programs regarding funding. The Fiscal Year2015-2016 tuition costs are determined based on the financial costs of providing the Summer School Program.

District-Wide Tuition-Based Summer School Programs:The Fiscal Year 2015-2016 Houston Independent School District’s District–Wide Tuition-Based Summer School Program rates are as follows:

Registration Information

If your school plans to offer a Tuition-Based Summer School Program, it is REQUIRED that a Summer School – Estimated Cost Template form be completed. Refer to the following page or the Removable Forms section to view this form. You may complete the form manually or find it electronically in the www.HoustonISD.org website.

All fields on the Summer School – Estimated Cost Template must be completed. Each field that needs to becompleted on the Estimated Cost Template is listed below along with a detail explanation of each field required.This template must be faxed or emailed to the Controller’s Office, Internal Service Funds Department.

• Campus Name – Designated location for Summer School Program.• Campus Number – Designated campus number for Summer School Program.• Program Administrator – Enter the name of administrator in charge of the Summer School Program. • Contact Phone Number – Enter the phone number of the administrator in charge of the Summer School program. Be sure to include the area code. • Program Name – Name of the Summer School Program.• Program Description – Description of the Summer School Program.• Eligible Students – Describe the type of students eligible for the program.• Pupil/Teacher Ratio – Enter the number of students assigned to a teacher.• Training Dates & Time – Select dates and time assigned for in-service.• Estimated No. of Students – Enter the estimated number of students to attend.• Instruction Dates & Time – Enter the beginning and ending instructional date and time for the program. • Staffing Projections –Enter the type of staff needed, number of staff needed, number of hours per day, the number of days needed, hourly rate, and funding source. Estimated cost will populate based on the required fields completed above.

A valid funding source (account code) is required for each staffing position.

Non-Personnel Cost – Enter a projection for all non-personnel cost needed for the Summer School Programper student.

Tuition must be paid in full when registering. The school principal shall designate a Summer School Registrar to receive and process registrations and payments. Payment of Summer School tuition shall be made by cash, cashier’s check or money order made payable to Houston Independent School District and shall be forwarded to the Summer School Program office daily. Note: Students registering late will be charged a $35.00 late fee.

Summer Programs

HISD Residents Non-HISD ResidentsSummer School Tuition $260 $275Registration Dates Monday, May 16 thru Friday, May 20, 2016Late Registration Tuesday, May 31 and Wednesday, June 1, 2016


Summer Programs


SAMPLE

Perforated Tuition-Based Programs Summer School Estimated Cost Template available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

Summer ProgramsTuition Receipts

All summer education centers will use the alternate activity fund cash receipt books issued to them by the Internal Service Funds Department. If more books are needed, please notify the Internal Service Fund Accounting Department (ISF) at 713-556-6411. These alternate activity fund cash receipt books will only be used for Summer School tuition. The schools shall not use the regular cash receipt books for summer school tuition.

The following are the instructions for completing the Alternate Cash Receipt Summer School Tuition Book found at the bottom of this page:

1. Date of Receipt 2. Amount Write in the amount of tuition collected. 3. Description/Purpose Write in the name and the course to be taken. 4. Account Write in “Summer Tuition” GF1 00-5733 XXX-99 Fund 936. 5. Payer/Remitter Signature The paying student (or parent) should sign here. 6. Issued by Signature The designated person handling the receipt book shall sign here. 7. School Name School which is actually issuing the receipt. 8. Cash Receipt Number/Summary Complete this section only on the last alternate receipt issued when money is turned in and reconciled for depositing. Indicate the receipt range and the deposit number. These alternate cash receipt books for summer school tuition shall be brought to the Internal Service Funds Accounting Department for review no later than the fourth Thursday in June 2016.

Date ________ 20_____ Payer/Remitter__________________________________________Amount of______________________________________________ $ _______________Description/Purpose ______________________________________

Account ___________________________ [ ][ ] ][ ] Account CodeAccount ___________________________ [ ][ ] ][ ] Account CodeAccount ____________________________ [ ][ ] ][ ]

Cash Receipt No. _______Summary

_______________ 20 ___ Amount $____________

___________________________________ Payer Remitter Signature

___________________________________ Issued by Signature

Houston Independent School District Alternate Cash Receipt

No.816601

SAMPLE


Perforated Alternate Cash Receipt available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

Summer ProgramsCash Receipt Distribution

n Original white receipt – Remains in books. n Yellow receipt copy – Issued to individual registering for summer education. n Pink receipt copy – Issued to the teacher.

Inform student that he/she must have their receipt with them on the first day of class, and that no refunds will be made without his/her yellow receipt copy.

Voided receipts shall be marked as such on the original receipt, the yellow and pink copies are retained in the receipt book.

Note: The cash receipt number shall be marked on the enrollment card. The Alternate Cash Receipt slip must be completed.

Depositing Procedures Procedures for reconciling cash and preparing the deposits are as follows:

1. Each person collecting tuition monies is responsible for the alternate cash receipt book issued to him/her and for the monies collected with that book. 2. On a regular basis, the general clerk shall have the persons receipting monies come to his/her office, on an individual basis, to reconcile the cash collected up to that point in time. The monies must be counted in the presence of the individual remitting the money. 3. The general clerk shall use a separate alternate receipt book for the summary receipts issued by him/her. 4. Once the cash reconciliation is completed with the person turning in the monies, a deposit ticket shall be prepared, in duplicate, for those funds. 5. The employees collecting cash on the District’s behalf will be held accountable for compliance with the above mentioned guidelines. 6. All monies collected shall be put into the deposit bag along with the original and one copy of the deposit ticket. One copy of the deposit ticket is to be retained by the school for their records. 7. The general clerk shall ensure that the monies collected, plus the required deposit tickets, are put into the deposit bag prior to pickup. Once the monies and the deposit tickets are placed in the deposit bag and closed, the deposit bag cannot be reopened. The deposit bags are logged and placed in the drop safe. 8. Each secondary school will be given special deposit bags for their deposits. 9. Each secondary school will be provided with special deposit tickets for the Summer School Tuition - Centralized Activity Funds account at Chase Bank, Houston. All monies collected will be picked up once a day by the Dunbar Armored Security carrier. 10. Each individual deposit ticket will be completed like the deposit slip on the following page. Each deposit ticket must show the summer tuition cash receipt book numbers and the deposit number.

Bag #: _______________________

Deposit #: _____________________

School Number: ________________

School Name: __________________


Summer ProgramsSecondary Schools Deposit RECAP

Secondary schools are required to complete the Deposit Recap form (AF-114) for summer school collections. The amount of money remitted to the bank must equal the total of all the taped alternative cash receipts used for Summer School tuition collections. The form is available in the HISD website (www.HoustonISD.org)

Secondary Schools Alternate Cash Receipts & Deposit Tickets

No later than June 17, 2016 the following items must be returned to the Internal Service Funds Department.

• All Summer School Alternate Cash Receipt books that are used shall be totaled and attached to the adding machine tape; and • All Summer School Deposit Ticket books shall be returned (including those not used).

Refund Policy

1. All refund requests will originate at the school with the preparation of the Refund Authorization Form found on the following page and as a perforated page in the Removable Forms section of this handbook.2. No refund payments will be made at the school out of the school activity fund. All refund requests will be sent to the Controller’s Office, ISF Department for proper approval and processing.3. It will take approximately two weeks to process a refund. Do not promise any person a refund within a certain period of time or by a certain date.4. The Controller’s Office, ISF Department will process only those refund authorizations that have been approved by the Principal in accordance with the following guidelines: a. If the student drops the course because the course was cancelled due to low attendance, then a full refund will be given. b. If the student drops the course by the fifth day of class for any reason other than (a) above, then the student may receive all or part of the tuition refund depending on when the course is officially dropped.

If Student Drops Course StudentON or BEFORE: Will Receive

1st day of class Full refund of tuition2nd day of class 4/5 (80%) of tuition refund3rd day of class 3/5 (60%) of tuition refund4th day of class 2/5 (40%) of tuition refund5th day of class 1/5 (20%) of tuition refund


Summer Programs

SUMMER TUITION REFUND AUTHORIZATION FORM

School Name______________________________________________________ Date ___________________

Issue check in the amount of $________________________________________________________________

Name ____________________________________________________________________________________

Address __________________________________________________________________________________

City __________________________ State _________________________ Zip _________________________

REFUND COMPUTED AS FOLLOWS

Original Cash Receipt (please attach) $_______________________________

Less: Amount paid for course taken $_______________________________

Less: Late Registration Fee (if applicable) $_______________________________

Subtotal (see calculation below) $_______________________________

Amount of Refund if Officially Dropped Course Drop Date_______________________On or before 1st day of class(or if course is cancelled)Subtotal amount x 1.00

On 2nd Day of Class – Subtotal amount x 0.80

On 3rd day of class – Subtotal amount x 0.60

On 4th day of class – Subtotal amount x 0.40


Total Refund $_______________________________

__________________________________________ _____________________________________School Principal Student’s Signature

SAMPLE


Perforated Summer Tuition Refund Authorization Form available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

Refund Authorization Form (Disbursements)

This form shall be filled out in duplicate, following the procedures set out on the face of the form.

– Original - Send to the Internal Service Funds Department. – Copy - Retain at the school with the school’s summer tuition records. – Yellow cash receipt - Student copy must be attached to the back of the original refund form. No refund will be made without the original copy of the authorization with required attachments.

Accounting Procedures

A. Elementary Schools – Initial Process: 1. Deposit all Summer School Tuition directly into local Activity Fund Bank account. 2. Submit Activity Fund check directly to HISD’s ISF Department payable to HISD-Summer School to be posted to general ledger account GF1 00-5733 XXX-99 Fund 936.

B. Secondary Schools – Initial Process: 1. Deposit all Summer School Tuition directly into Chase Bank (acct. TA2 00-1158). 2. Submit Deposit Recap to HISD’s ISF Department to be posted to general Ledger revenue account GF1 00-5733 XXX-99 Fund 936.

C. Virtual School Department: Deposit all Summer School Tuition directly into G/L account IS3 00-5739 405-99-778 Fund 778 D. Other Departments: Deposit all Summer School Tuition directly into G/L account GF1 00-5733 XXX-XX-XXX 001.

Summer Programs


Develop a passion for learning. If you do, you will never cease to grow.

– Anthony J. D’Angelo

Enrichment Programs Summer School Program RequestA Summer School Program Request must be completed to request a special summer enrichment program, unique to your campus and not listed below. This form is utilized to set up the Summer School Selector for the expenditure of your available budget funds for a special summer school program or to supplement your Title I summer school program. This set up in the Summer School Selector ensures accuracy and consistency in pay rates for summer personnel in compliance with the 2014-2015 Compensation Manual.

The following HISD Summer School programs are coordinated centrally and DO NOT require the submission of a Summer School Program Request by the campus:

– English Language Learners (ELL) – Pre-K/K students – Extended School Year Services – Special Education Students – Promotion/Retention – Students failing to meet course or grade level standards – STAAR Re-test #3 for SSI – grades 5 and 8 – Accelerated Instruction for students scoring below standard on STAAR Reading and Math in grades 3-8 – Accelerated Instruction for STAAR EOC re-testers – Accelerated Instruction for TAKS re-testers – Credit Accrual/Recovery – Students accruing/recovering additional credits to graduate – ELL/Newcomers – Students who are academically behind peers – Certain grant funded out-of-school programming coordinated by a central office department, such as • 21st Century Community Learning Centers • Partnership Project (CASE) • City of Houston After School Achievement Program (ASAP)

Summer Programs


Refer to the sample on this page to view the Summer School Program Request form and also the perforated page that is available in the Removable Forms section of this handbook. In addition, the template may also be found on the Budgeting and Financial Planning website at http://www.HoustonISD.org/Page/31758. Email the completed Summer School Program Request form to Carol Sotelo ([email protected]). The campus Principal must be copied on the email. If you have questions regarding the completion of the form, please email Carol Sotelo or contact her by phone at 713-556-6670.

30.00$ -$ -$ 30.00$ -$ -$ 30.00$ -$ -$ 30.00$ -$ -$

-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

-$ -$

Funds required for

program needs Funds available

-$ -$

This form is not necessary for Title I Promotion/Retention Summer School (Fund CC3).

Please email the completed form to [email protected]. Campus Principal must be copied on the email.

If you have questions regarding the completion of the form, please call Carol Sotelo, 713-556-6670.

Non-Inst. Aide

CounselorLibrarian

BeginDATES:

Name:

Other _____________________________________

Nurse

Academic Tutor

TIME SCHEDULE:

Total number of days each

will be paid

Summer school or regular

hourly rate

Training Date - Aides Training Date - Teachers

TIME SCHEDULE:

Teaching Asst

How many of each position do you

anticipate needing?

Security Guard

2016 Summer School Staffing Projections

2016 Summer School Program Request

EndBeginSTAFF

Program Name:

Program Description:

Campus Name:Campus Number:Eligible Students:Pupil / Teacher Ratio:

STUDENTSEnd

DATES:

Tuition Based Program Non-Tuition Based Program

6399 - General Supplies

How many hours

per day will each

work?

Budget necessary for

requested program (includes benefits)

Budget currently

available in stated funding

sourceTeacher

Funding Source ex: GF1-11-6118-XXX-10-S1-101 GF1-51-6128-XXX-99-S1-101

(A complete budget string must be provided in order for your request to be

processed.)

Positions needed for requested

program

Other _____________________________________

Clerk

Name: Phone #

Phone #Program Administrator

CustodianSpeech Therapist

2016 Summer School Non-Personnel Budget Projections

Funding Source (A complete budget string must be provided in order for your request to be processed.) CATEGORY

TOTALS

TOTALS

6319 - Supplies for Maintenance

6498 - In-District Bus Transportation

Campus Principal

6299 - Misc. Contracted Services

SAMPLE

SAMPLE

SAMPLEPerforated 2016 Summer School Program Request available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS


Summer ProgramsSummer School Enrollment Eligibility

for Students not in Attendance during Regular School Year

TEC Sec. 25.008. ENROLLMENT IN SUMMER SCHOOL COURSE BY PERSON NOT ENROLLED IN DISTRICT. (a) Except as provided by Subsection (b), a school district shall permit a person who is eligible under Section 25.001

a. Student meets age requirements,b. Student meets immunization requirements,c. Student and a parent resides in HISDd. A parent who is a joint-managing or sole managing conservator resides in HISDe. Student or legal guardian resides in HISDf. Student lives in HISD in separate residenceg. Student is homelessh. Student is a foreign exchange student with host family which resides in HISDi. Student is in a Residential Facility within HISDj. Student is an emancipated minor residing in HISDk. Student’s grandparents reside in HISD and provide substantial after-school carel. Student in Foster Care and previously resided or now resides in HISD

To attend school in the district but who is not enrolled in school in the district to enroll in a district Summer School course on the same basis as a district student, including:

(1) Satisfaction of any course eligibility requirement (HISD course eligibility requirements are based on promotion standards: a. Elementary School i. Student failed STAAR Reading/Math; and/or ii. Student did not achieve an overall annual grade average of 70 percent, and/or iii. Student did not achieve an annual grade average of 70 percent in: 1. Reading/ELA composite; and 2. Mathematics; and 3. Either Social Studies or Science, and/or iv. Student did not have sufficient attendance. b. Middle School i. Student failed STAAR Reading/Math; and/or ii. Student did not achieve an overall annual grade average of 70 percent, and/or iii. Student did not achieve an annual grade average of 70 percent in three of the following subject areas: 1. Reading/ELA composite; 2. Mathematics; 3. Social Studies 4. Science, and/or iv. Student did not have sufficient attendance. c. High School i. Student failed to earn sufficient credit for promotion to the next grade level, and/or ii. Student failed course(s) which are graduation requirements; and /or iii. Student did not have sufficient attendance for required course credit.

; and2) Payment of any fee authorized under Section 11.158 (tuition) that is charged in connection with the course. (b) Subsection (a) does not apply to enrollment in a program under Section 29.088 (After-School and Summer Intensive Mathematics Instruction Programs), 29.090 (After-School and Summer Intensive Science Instruction Programs), or 29.098 (Intensive Summer Programs) or in a similar intensive program.


Summer Programs

Summer Eligibility Scenarios

Regular School Year Summer School Tuition

Student attends the school during regular year (zoned or transfer), and is retained by that school.

Student is zoned to your school but attends a different school during the regular year on a transfer.The student is retained by that school.

Student lives outside of HISD during regular school year, but lives in HISD during the sum-mer (e.g. Father has custody during summer). Student is retained by regular school-year school.Student opts to attend summer school at a campus which he/she does not attend during the regular school year, and to which the student is not zoned to.

Student attends summer school at the same campus.

Student cannot attend summer school in the transfer school due to transportation or other ex-tenuating circumstance. Student may attend summer school at zoned campus.

Student may attend summer school at the campus zoned to his/her summer residence.

The student may attend if there is space available and the school accepts the student.

Tuition free

Tuition free

Student pays tuition

Student pays tuition

A child without education is like a bird without wings.

– Tibetan Proverbs

Summer Programs


Teach for AmericaCampus/District Partner Agreement

HISD - Institute School Agreements Partnering with the Houston Institute during the summer is a commitment on behalf of the partnering campus and the Houston Institute. Campuses interested in hosting institute must be designated Title I and have an average summer enrollment of at least: Elementary-150; Middle - 250; High School 350 students. If you anticipate fewer enrollees for Summer School, please reach out to the managing director to discuss other options for recruitment or partnerships. To be an institute school, the campus administrators and staff must commit to having student programming for the necessary length of time: begin no later than June 13 – July 7, 2016 for all campuses. For your information: Although there is no school on Monday, July 4, corps members will be engaged in a half day of development at Rice University. All campuses are expected to resume Summer School on Tuesday, July 5 through Thursday, July 7. Each campus should designate a Summer School administrator or lead teacher who will work with the institute school director throughout the spring to coordinate course offerings, class sizes and other campus based logistics. Each campus must also hire the requisite number of teachers to serve as faculty advisors; one per classroom. The faculty advisor shares effective teaching materials, provides technical feedback and concrete resources to corps members, and collaborates with corps members and Teach For America staff to ensure that students in the summer program attain rigorous academic goals. If a campus has difficulty finding the necessary number of faculty advisors on their campus, they may hire highly effective teachers from neighboring campuses to work with corps members during the summer. Each campus must also provide space for large group (library or teaching theater) and smaller corps member groups (classrooms) to meet and collaborate throughout the day. The final number of smaller rooms will be determined based on the size of the summer program but is usually no less than four.

Meetings • Post institute debrief to discuss outcomes, reflections, successes, and challenges • During institute – share progress, needs w/ school director, share ongoing reflections • April and May – Logistics meeting with the school director, Summer School administrator, and school operations manager.

Student Data: Partner campuses agree to share the necessary student data needed to effectively plan curriculum during the summer. This data could include STAAR objectives, lexile/reading/comprehension levels based on Stanford 10 data, common modifications and accommodations for students with disabilities, etc.

Scheduling: The campus administrator will work in good faith with the managing director to ensure that we have the necessary classrooms and course offerings required for CMs to teach. Together, the MD and school admin will ensure the daily schedule accommodates CMs getting the requisite number of teaching hours.

Access to Resources: Partner campuses agree to discussing and planning with school directors, what resources will be available to CMs during the summer. Resources include access to the school library, text books, teacher editions, technology, classroom libraries, copiers, etc. These decisions should be made in May to ensure consistent communication to CMs upon their arrival.

Coaching: The school administrator (principal and or assistant principal) agrees to serve in a mentoring capacity to the school director throughout the summer. As decisions affecting the summer program are made, the school administrative team agrees to include the school director in the decision making process.

Challenges: If challenges arise with the TFA staff on a campus, the school administrator must first try to resolve the issue with the SD. If the problem cannot be resolved by the SD or the solution does not meet the needs of the administrative team, the administrator should contact the managing director (Abena Osei\Tracey Lewis). The managing director will loop in the senior managing director of institute as needed.

Summer Programs


Expectations for School Directors and Campus Administrator

Through the spring and summer, the school director and Summer School site administrator collaborate to ensure a smooth summer program. During the spring, collaboration takes place around faculty advisor/summer teacher hiring and training, Summer School courses, student projections, classroom spaces, meeting spaces, and the summer schedule. The campus administrator and school director collaborate daily during the summer to ensure that daily operations are meeting expectations, students are receiving adequate instruction, corps members are receiving the mentoring necessary from faculty advisors, contact is being made to the families of students, and that the needs of both the campus and Teach For America are being met.

Expectations for Campus Level Summer Programming

Each campus that agrees to partner with the Teach For America Houston Institute understands that the following must be true:

1. While the HISD Summer School Program start dates will vary, the end date for all Teach For America sites is Thursday, July 7 (campuses may extend beyond this date but corps members will not be present). All Teach For America corps members will begin teaching on Monday, June 13th. All institute campuses acknowledge and agree that they may have to hold Summer School at least a week beyond the regular HISD summer calendar.2. Each campus agrees to no fewer than 24 hours of instruction per week. These 24 hours of instruction can be in a schedule that is Monday - Thursday for at least 6 hours. Campuses may run Monday – Friday but corps members will not be available to teach on Fridays. By Friday, May 13th all campuses should have a draft plan of what courses will be offered during Summer School. This draft should include grade levels and content areas for elementary and course names and approximate number of sections for secondary. A second, more finalized draft should be shared with the school director no later than Friday, May 27th. A final schedule must be communicated to the no later than Thursday, June 4 for CM assignment by the Houston Institute.3. By Friday, May 6, school directors will share the proposed scope and sequence and sample lesson plans for all courses being taught on the campus, with the campus summer administrator. It is the expectation of the Houston Institute that the campus administrator will share these documents with all Summer School teachers and or department chairs.

FA Recruitment, Selection and Training Faculty advisors (FAs), as the certified classroom teachers and teachers of record in corps member classrooms, play a crucial role in corps member training and development. Successful FAs desire to help build a movement toward eliminating educational inequity, have an interest in taking a hands-on role in the development of new teachers (by assisting in their learning process through observation, one-on-one feedback, and providing planning, execution, and management support), and have a belief that significant achievement is possible for all students through relentless, thoughtful pursuit of ambitious goals.

The principal of our partner school site is responsible for recruiting, selecting, and assigning Summer School staff to serve as FAs in corps member classrooms, because of their knowledge of their staff and campus context. However, if the principal is in need of FAs to work with corps members over the course of Summer School, please reach out to [email protected] who has a list of people who are interested in working as FAs. Training and support for FAs in connection to how they work with corps members will be developed and provided by the school director and the Houston Institute Management Team. In addition, FAs will receive a Faculty Advisor handbook for all information relevant to FAs. This handbook will assist in helping them provide support to their corps members, including our approach to teacher development, our teaching philosophy – Teaching As Leadership and our Core Components of Instruction--our guide to content instruction. You can find the Faculty Advisor Binder in its entirety at: http://bit.ly/1I0HsEF.

2016Summ

er School Handbook

Title I, Part A Program

Read to the Final Four Literacy Program at Blackshear ES HISD challenges students to read at or above grade level while also having fun



The 2016 Title I, Part A, Extended-Year Summer Program will focus on students with significant deficiencies and those retained due to lack of academic progress. In supporting the District initiative to reduce grade-level retention, improve four-year graduation rates, and increase literacy levels, campus leadership and teachers should address the needs of at-risk students with meaningful and timely interventions.

In the Houston Independent School District (HISD), a percentage of the total Title I, Part A entitlement is reserved for schools to implement an extended-year, promotion-retention program during the summer. The funds are made available to serve the purpose of Title I, Part A, which is to provide all children significant opportunity to receive a fair, equitable and high-quality education and to close educational achievement gaps (SEC.1001. Statement of Purpose of the Reauthorized Elementary and Secondary Education Act of 1965 - Every Student Succeeds Act).

Summary of Goals for Program Implementation

Title I, Part A schools will have flexibility in selecting instructional designs and approaches most suited to the needs of their students. However, it is required that all schools observe the program criteria and provide a strong academic program for your students who have not met Promotion Standards. The goals for use of Title I, Part A funds will be to:

• (PRIMARY CAMPUSES ONLY) Meet the minimum federally required student hours of 120 hours;• Provide scientifically research-based instructional strategies that are academically successful;• Promote district/campus-based planning for assessment of student achievement, using a variety of strategies;• Integrate the use of technology, family literacy (where possible), and other support programs

Allowable Expenditures

Every school year, HISD automatically sets aside 40 percent of the 2015-2016 total Title I allocation for Summer School expenditures (CC3). The District released Title I Summer Schools funds (CC3) to Title I campuses whose Summer School set-aside (CC3) exceeded their 2014-2015 Summer School expenses (CC2) in early January of 2016. These campuses had the opportunity to hold Spring interventions to increase the students’ academic achievement. The District released the rest of the Title I Summer School funds in early April of 2016.

Title I campuses may view the breakdown of their 2015-2016 total Title I allocation (CA3 and CC3) and the 2014-2015 Summer School expenses (CA2 and CC2 spent during June, July and August 2015) by using the budget spreadsheet entitled Title I Summer School Allocation_CC3 found in the Summer School SharePoint page https://Connect.HoustonISD.org/SS. In addition to the CC3 funds, the spreadsheet will also indicate the amount of funds released in January 2016 (if any) and in April 2016. Principals and/or designees will need to type in their campus org number in the yellow highlighted area for the information to populate. Please contact the External Funding Titles I & II Department for more information regarding your campus budget.

NOTE: The Total School Year (CA3) and Summer School (CC3) funds provided to the campuses represent the ENTIRETY of available funds. There will be NO additional funding sources available.

INSTRUCTIONAL MATERIALS – CC3 FUND CODEPOST GOODS RECEIPT BY MONDAY, JUNE 20, 2016

• Goods and materials purchased for Summer School should be received in time to be used for Summer School and impact student achievement.• Upon receipt of shipment, please verify merchandise received and post goods receipts immediately on SAP; note the document number for future reference.• Only instructional materials and supplies may be purchased.• Order from the HISD Central Warehouse whenever possible.

(continued)


• Materials and supplies must be ordered according to SAP guidelines.• Check with each vendor to be sure that materials are in stock and you have current prices. There should be no back orders.

• All goods receipts for Summer School purchases including custodial supplies and contracted services, should be posted no later than June 20, 2016.

CLERKS AND CUSTODIANS

The following expenditures are allowed to conduct your Summer School Program:

• Salaries. The full list of allowable positions may be found in the first page of the Staffing section of this handbook. Schools must adhere to the Summer School pay guidelines as outlined in the HISD Compensation Manual.

• Clerks: Non-instructional Title I Summer School staff will receive an hourly rate based on their regular rate of pay. Summer School personnel who work in an assignment that is different from their regular contract position will only receive the base hourly rate for their Summer School assignment. For example, a regular clerk who works as a Summer School custodian will only receive the base rate for an hourly custodian.

• Custodians: Principals are encouraged to hire one (1) custodian for 299 or less students enrolled. Custodians will receive an hourly rate based on the regular daily rate. Principals should not use Summer School funds to budget for a 12-month custodian. They should use their Summer School funds for “additional” staff to work specifically for Summer School.

Please refer to the 2015-2016 Title I, Part A Cut-Off Dates at the end of the Title I, Part A handbook section for the list of all the dates regarding CA3, CC3 and BW3

Education is the mother of leadership.

– Wendell Willkie



CLASSROOM TEACHERS, COUNSELORS, NURSES AND SUMMER SCHOOL COORDINATORS

Expectations for Summer School Classroom TeachersSection 1119 of NCLB mandates that all teachers in core academic subject areas and teaching in a program supported by Title I, Part A funds must be highly qualified. According to NCLB, highly qualified teachers should:

• Hold at least a bachelor’s degree;• Be fully certified in the State of Texas (or enrolled in an alternative certification program accredited by the state); and• Demonstrate competency in the core academic subject areas assigned to teach.• Prospective Promotion Standards Summer School teachers and high school course recovery teachers will be expected to complete online training as a requirement for employment in summer 2016.• Complete daily lesson plans. Schools may choose the lesson plan format; the individual lesson plan must stay on file for 7 years. Plan multiple strategies for student achievement; use instructional activities that may include hands-on activities and research projects that will actively engage student for maximum learning in the classroom. Please see Curriculum, Instruction and Assessment section for more detailed information on daily lesson plans.• Manually correct and initial any changes in a student’s promotion status on his or her permanent record card label. The correction must be computed by hand since Chancery cannot be used to generate new labels for Summer School.• Summer School teacher rate of pay is $30.00 an hour.

*SUBSTITUTES: During Summer School, ALL substitutes must be highly qualified and attend the mandatorySummer School training.

*The No Child Left Behind (NCLB) Act is still in effect for the 2015-2016 schoolyear.

IMPORTANT NOTE: Staff will be paid only for days worked on campus. Title I funds cannot be used to pay for lunch breaks. The principal will schedule supervisor duties, teacher planning and Student Assessment times according to campus needs. Please refer to the Staffing Tab of this handbook for more information regarding allowable and non-allowable Title I positions.

Summer School Coordinator Responsibilities• Attend all required mandatory trainings.• Communicate information about the Summer School Program to parents of promotion retention students who are required to attend Summer School.• Assign students to teachers upon approval from the principal.• On May 31, 2016 – the designated date for professional development – conduct a one-hour orientation for Summer School teachers. Facilitate the instructional program. Please refer to sample agenda found in the Appendix. The form will also be available in the Summer School SharePoint site https://Connect.HoustonISD.org/SS.

Please refer to the Staffing Tab in this handbook to view the allowable and non-allowable Title I positions during the summer.

Please complete and submit the Counselor and Nurse Rationale to Tiffany Green at [email protected] prior to hiring date. The form is located in the Appendix. Additionally, it can also be found in the External Funding website and the Summer School SharePoint site.

(continued)



• Be aware of the important Title I, Part A budget dates. Please refer to the 2015-2016 Title I, Part A Cut-Off Dates at the end of the Title I, Part A handbook section for the list of all the dates regarding CA3, CC3 and BW3.• Be attentive of the payroll and student data entry as well as the lunch programs. o Ensure that payroll is entered and approved in the PeopleSoft system. o Assist in managing the breakfast and lunch programs, as required. o Work closely with the Chancery clerk to ensure accurate, timely (daily) data collection and uploading of student information such as days present, days absent, and summer promotion status.• Submit the End-of-Summer Checklist to your Title I Specialist no later than the last day of Summer School. Checklist is available in the Appendix and will also be posted on the Summer School SharePoint site. The End-of Summer School Checklist is to be completed by the Summer School Coordinator/ Lead Teacher.

Friendly reminder that field lessons at Title I schools are not allowable - regardless of funding source.

Summer school is a time to wake up with determination and go to bed with satisfaction.

– George Lorimer



Focus Schools 2015-2016 (Fund Code BW3)

Org Elementary104 Almeda ES125 Burrus ES123 Codwell ES358 Cook ES132 Coop ES383 DeAnda ES115 Durham ES144 Durkee ES271 Foerster ES470 Fonwood ES155 Franklin ES283 Garcia ES262 Grissom369 Gross ES170 Helms ES174 Highland Heights ES187 Kelso ES194 Lewis ES

298 R. Martinez ES227 McNamara ES210 Northline ES223 Pugh ES225 Reynolds ES257 Whidby ES

Org Middle Schools041 Attucks MS042 Black MS045 Deady MS046 Edison MS078 Fleming MS072 Fondren MS047 Fonville MS052 Henry MS053 Hogg MS054 Jackson MS340 Las Americas MS

059 Long Academy056 Welch MS082 MC Williams MS

Org High Schools001 Austin HS329 Hope Academy Charter011 Milby HS024 Scarborough HS023 Sharpstown HS014 Sterling HS017 Westbury HS Org Dual Schools058 Gregory-Lincoln Center382 Reagan K-8 Ed. Center127 Woodson School

247 Young ESOrg Middle Schools476 Forest Brook MS163 Sugar Grove Academy Org Charter Schools378 Kandy Strip371 Young Scholars Academy for Excellence300 Inspired for Excellence Academy West094 Harper Alternative School349 Reach Charter HS

Priority Schools 2015-2016 (Fund Code BW3)

Org Elementary102 Alcott ES110 Blackshear ES140 Dogan ES475 Elmore ES154 Foster ES168 Hartsfield ES473 Hilliard ES180 Isaacs ES185 Kashmere Gardens ES179 McGowen ES232 Ross ES479 Shadydale ES243 Thompson ES

Org High Schools006 Jones HS007 Kashmere HS009 Lee HS477 North Forest HS018 Wheatley HS***019 Worthing HS456 High School Ahead

***Wheatley HS is also a TTIPS campus.




Completed

All

Cam

puse

sEl

emen

tary

an

d M

iddl

eH

igh

Description of Activity

CommentsNotCompleted

2016 Title I, Part A End-of-Summer ChecklistElementary, Middle, and High Schools

Lead Teacher/Coordinator: Campus Name: Campus Org #: Campus Phone #:

Please check ‘Completed’ or ‘Not Completed’ for each activity. Provide comments as needed.

Please submit the original checklist to your Title I Specialist by the last day of your campus’ summer school.

Send interim (progress) report to parents at the midpoint of summer school based on start date.

File a copy of each student’s interim (progress) report in the permanent record folder.

EntersummerschoolfinaldatainChancery/Grade Speed.

Provide the campus Title I Contact Person with the necessary documents from summer school tofileinthecampusTitleIDocumentationBin/Binder, under component # 9. (i.e.: Interim Reports, sample lesson plans, Grade Placement Committee forms, agenda & sign-in sheets from campus summer school training)

Enter Grade Placement Committee (GPC) data inChanceryandfiletheforminthepermanentrecord folder

File a copy of 5th and 8th grade student’s Accelerated Instruction Plan (AIP) for math and reading STAAR failures

High Schools: File a copy of high school student’s Accelerated Instruction Plan (AIP) for EOC failures

Summer School Coordinator’s Signature Date

External Funding Titles I & II Department • Hattie Mae White Educational Support Center • Route 1Elementary School Specialists: Shirlene Haynes and Annesta Lunde

Middle School Specialist: Karen Aubrey • High School Specialist: Quiandine Jarrett

SAMPLE

Perforated 2016 Title I, Part A End-of-Summer Checklist available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS


Discussion Items Notes

2016 Title I, Part A Summer School ProgramTeacher Orientation Agenda

School Name ______________________________________________ Date ______________________

Please refer to the Summer School Handbook for specifics on these discussion items.

SAMPLEI. Summer School Dates and Times a. Teachers b. Students

II. Testing Dates

III. Summer School Checklist

IV. Attendance Guidelines a. Teachers b. Students

V. Daily Classroom Schedule a. Teachers b. Students

VI. Summer School Pay a. Teachers - $30/hour

VII. Personnel Responsibilities a. Summer School Coordinator b. Teacher c. Substitute d. Chancery Clerk e. PeopleSoft Clerk

VIII. Post Training Responsibilities a. Prepare room for students b. Check rosters c. Collaborate on lesson plans d. Finalize daily classroom schedule e. Finalize lesson plans f. ____________________________ g. ____________________________ h. ____________________________ i. ____________________________

Perforated 2016 Title I, Part A Summer School Program Teacher Orientation Agenda available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS


2016Summ

er School Handbook

Facilities & Safety

Souper Bowl of Caring Pep Rally at West University ES HISD raises awareness about hunger alongside Houston Texans All-Pro offensive tackle Duane Brown


Facilities and SafetySchool Zone Beacon Lights for Summer School

In order to ensure the safety of our students, HISD has been requested to provide information to the City of Houston Traffic Management and Maintenance Division for the purpose of programming the school crossing beacon lights that notify drivers Summer School is in session. The information is provided prior to the start of Summer School.

To assist the city with this project, please provide the start time (tardy bell) and end time (dismissal bell) for Summer School 2016 in the Summer School Beacon Lights form (picture below). A perforated spreadsheet is available in the Removable Forms section of this handbook. If your campus is not conducting a Summer School Program or does not have beacon lights, please indicate so by using “N/A”.

Please email the form to James V. Bridges no later than Friday, May 6, 2016. This will enable the HISD PoliceDepartment to provide it to the Traffic and Management Division with sufficient time to program the beacon lights for the entire District. If we do not receive a response in a timely manner, the beacons lights will not be programmed in time for the start of your Summer School Program.

Please note that HISD does not set or repair beacon lights. The City of Houston Traffic Management andMaintenance Division handles all repairs and programming of beacon lights. The process for requesting repair or programming of any school beacon lights is:

• Call the 3-1-1 Houston Service Helpline• Tell the operator the nature of the call and the street where the beacon light is located.• Describe the problem and the operator will give you a reference number for you to store as verification that you called and reported the problem.• If the problem is not resolved within a reasonable amount of time, call again with the reference number in hand.

2016 Summer School Beacon Lights Form

School Address Contact Telephone #Grade Level

Start Time(Trardy Bell)

Start Date(mm/dd/

yyyy)

End Date(mm/dd/

yyyy)

End Time(Dismissal

Bell)

Days of Week

(M-F /M-Th)

SAMPLE

Perforated 2016 Summer School Beacon Lights Form available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS


Facilities and Safety

The report form should be stored with school fire safety records in the Fire Marshal’s Folder and made accessible upon request, to Houston Fire Department, Risk Management Safety representatives, and other designated emergency response officials.

School Name: Total Student Enrollment:

Address: Total Building Floors:

Route No:

Date of Drill: Time Drill Started:

Type of Exit Drill (check one below): Time Drill Ended:

Fire Exit – Obstructed Total Building Floors:

Fire Exit – Unobstructed Total Time Elapsed From Alarm to Bells to Outside Evacuation:

Disaster:____________________________ Floors Involved:

Observer’s Opinion: ( ) Very Good ( ) Satisfactory ( ) Poor

Recommendations:

Remember, one fire exit drill must be conducted each calendar month for all grade levels at each school. The fire exit drills must be alternated between obstructed (blocked exit) and unobstructed. A record of the drills must be kept on the Fire Drill Record Card (yellow.)

Principal/Assistant Principal

MONTHLY FIRE &

DISASTER EXIT DRILL REPORT FORM

SCHOOL INFORMATION

DRILL INFORMATION (FIRE EXIT AND/OR DIASATER DRILLS)

SAMPLE

Perforated Monthly Fire & Disaster Exit Drill Report Form available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS


Facilities and Safety

Perforated Fire & Disaster Exit Drill Recordkeeping Card available in the Removable Forms sec-tion and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

FIRE & DISASTER EXIT

DRILL RECORDKEEPING

CARD

FOR FIRE EXIT, SHELTER IN PLACE, AND/OR LOCKDOWN

DRILLS SCHOOL YEAR 20

MONT

H OF

DRILL

DATE

OF

DRIL

L

HOUR

OF

DRIL

L

FIRE

OR

DISASTER

TOTAL

#

PEOPLE

INVOLVED

TOTAL

MINUTES

TO

VACATE

BLDG.

TYPE

OBSTRUCTED

(BLOCKED EXIT)

TYPE

UNOBSTRUCTED

(NOT BLOCKED)

SHELTER

IN PLACE

CHEMICAL

OR WEATHER

LOCKDOWN

DRILLS

INTRUDER

RESULTS

GOOD

OR

CORRECTIVE

ACTION

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

FIRE EXIT-DRILLS

Local Fire Code requires that schools (all levels) conduct 1 fire exit-drill and 1 disaster exit-drill during the first week of school. Do not substitute a fire exit-drill in lieu of a disaster exit- drill.

Thereafter, conduct monthly fire exit-drills, alternating between obstructed (blocked exit) and unobstructed (not blocked exit) and at least 1 disaster exit-drill per semester. Shelter In Place (SIP) and

Lockdown are simulations recommended for disaster exit-drills practice. During June and July, if the building is used for summer school or otherwise occupied, Local Fire Code requires that 1 fire exit-

drill be conducted during the month of occupancy DISASTER EXIT-DRILLS LEGEND:

SHELTER IN PLACE W - Severe Inclement Weather LOCKDOWN I – Intruder (Unauthorized)

C – Hazardous Chemical Spills

SAMPLE

2016Summ

er School Handbook

Staffing

#TeamHISD The District values each and every member of #TEAMHISD


Staffing2015-2016 HISD Compensation Manual: (Section H) Employees Working Summer School Assignments

Summer School assignments are considered to be extra optional assignments performed after completion of theregular or contract work schedule and are not classified as extended time assignments. Employees working anadditional authorization during the summer will be paid at the base hourly rate for the additional assignment. These summer assignments are programs that are board approved. Transportation hourly employees are to be paid based on the type of work performed. The rates of pay are the same as used during the normal school year based on the job and employee’s rate of pay.

The superintendent of schools has the authority to approve special rates for Summer School Programs.

Clerk*** $10.00 $10.00 $10.0

CounselorsMust complete the Title I Rationale” $30.00 N/A $30.00

Crossing Guards***(Elementary School Only)External Funding will pay all crossing guards working at Title I campuses.” $17.00 N/A N/A

Custodian*** $10.00 $10.00 $10.00

Enrichment Program Summer School Teacher N/A N/A $30.00

Food Service $10.00 $10.00 $10.00

Librarian N/A N/A $30.00

NurseMust complete the Title I Rationale” $30.00 $30.00 $30.00

Police / Security Guard Substitutes MustbeHighlyQualifiedandhave received teacher training” $30.00 N/A $30.0

Summer School Teacher $30.00 $30.00 $30.00

Teaching Assistant** N/A N/A $10.57

Tutors and Non-Instructional Aides may work during summer school IF they held those same positions during the school year.

PositionCA3 & CC3 CBW3* GF1Hourly Rate Hourly Rate Hourly Rate

Speech Therapist and other professional staff approved by the Board for the summer program should receive their daily rate of pay from the appropriate budget approved by the Board.

*BW3: Positions must have been approved in the Focus and Priority Grant application submitted in October 2015.

***Staff working a summer assignment that is the same as their regular school year assignment will receive their regular hourly rate of pay. However, an employee selected for an assignment other than their regular school year assignment will receive the base pay for the position.

Based upon school year salary


Staffing

2016 Title I, Part APERSONNEL RATIONALE FORM

Campus Name: _____________________________________________ Campus Org #: ______________

Demonstrate below how this position is supplemental to the regular summer school program. When developing the rationale, use the following Texas Education Agency questions to guide your response. Rationales should be as brief as possible.

Please check the position rationale applies to: Counselor Nurse

1. Based on your comprehensive needs assessment, explain how the need for this position was determined?

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

2. Explain how this position is reasonable and necessary.

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

3. Explain how this position will impact student achievement.

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

4. How will the impact of this position be evaluated?

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

OTHER RATIONALE:

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

Counselor and Nurse Rationale form is to be completed and submitted to Tiffany Green in the External Funding Titles I & II Department at [email protected] prior to hiring date.

Perforated 2016 Title I, Part A Personnel Rationale Form available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS


StaffingTeacher Selection Criteria

Prospective Promotion Standards Summer School (SS) Teachers must:

1. Hold certification in the subject area for which they are applying for to teach Summer School.2. Complete the required online training.3. Receive a satisfactory teacher evaluation- not to be on an active Improvement Plan (PPA).4. Maintain satisfactory attendance.

* The EVAAS score will show in the PeopleSoft Selector. This information is provided in efforts to assist principals when deciding on hiring prospective teachers. The District highly encourages principals to hire teachers with a positive EVAAS score in the core subjects. It is at the principal’s discretion if he/she decides to hire a teacher with a negative EVAAS score in the intended core subject.

Summer School Staffing Process

Step 1 – Summer School Selector Training

For the principal or his/her designee to obtain access to the sign onto PeopleSoft and use the Summer School selector the following two (2) steps must be completed:

1. Review the Summer School Selector packet located in pages 113-151 of this Summer School handbook.

2. Complete and submit the Summer School security form to PeopleSoft located in the summer school SharePoint page.

Step 2a – Criteria for Hiring Instructional Personnel

• Teachers must be a: - Certified teacher and in a regular contract position; or - New teacher with HISD that will be hired in the Fall 2016; or - Certified associate teacher. (Dedicated Associate Teachers, non-certified Associate Teachers or Student Teachers are not acceptable).• Meet No Child Left Behind certification requirements. Refer to the Title I, Part A section.• Must be certified to teach in the grade level/subject requested.• Special education teachers must be certified to teach in the area for which they are applying.• Bilingual/ESL teachers must be certified or have a permit in bilingual education, and/or ESL.• Early Childhood experience is preferred.

NOTE: Regular teachers on a growth plan are not eligible and must be designated in the Selector as “excluded” to avoid another principal selecting them. Principals should verbally notify the “excluded” employees list no later than Thursday, May 26, 2016.


StaffingDedicated Substitutes are chosen through the Summer School Selector and are assigned exclusively to one campus. All of the assignments come directly from the school. A dedicated sub may request a substitute for themselves through the ATMS but will not take assignments through the ATMS. Dedicated Substitutes will appear on the Campus Static Group, and will have TRC codes relevant to subs.

Regular Substitutes are hired from the list of people who indicated that they were interested in becoming a substitute. These substitutes are given assignments directly through the ATMS system, as during the regular school year. Regular Substitutes are not found in the Campus Static Group but may be borrowed and paid through substitutes TRC Codes.

Step 2b – Criteria for Hiring Non-instructional Personnel

• Must be a current HISD employee. (ACTIVE status in the HR/Payroll system).• Must be available for the ENTIRE Summer School Program.

*Requirement does not apply to “after school programs” (CASE, ASAP, 21st Century).

“ I went to summer school and helped a few teachers decide not to teach there next summer.”


Staffing

Step 2c – Summer School Selector Add Form

The Summer School Selector Add Form (below) should be completed for all personnel who will work in a different assignment than from their regular school contract (i.e. food service to custodian). This form is processed through the HR Help Desk. Please find this perforated page in the Removable Forms section of this handbook and also in the PeopleSoft portal site.

Summer School Selector Add Form

Fax form to the Human Resources Help Desk at 713-556-7384

Employee Name ID # Required

Number of Months Employee Works

(see 1st note below)

Summer School

Program

Employee’s Regular Position

Employee’s Summer Position

Check if Requires Approval from Assistant Supt.

Only 10-month employees will appear on the Selector during the normal selection timeline. Exact end dates for duty schedules are available on the Human Resources page of the HISD Portal or in the Summer School Staffing section of

the Summer School Administrators Guide. Please verify that all employees meet the minimum qualifications for the position. For example teaching assistants must be NCLB certified, etc. Adding certified associate teachers to the Summer School Selector requires a signature from the Assistant Superintendent. 11 and 11.5 month will be manually hired into SAP by the Human Resources Department.

_______________________________ __________________________ ____________________________ Campus Name Campus Phone Number Campus Fax Number _______________________________ __________________________ Principal’s Name (printed) Principal’s Signature

SAMPLE

NOTE: Upon their contract end date 11.0, and 11.5 month employees will be available in the Summer School Selector for selection. They will not be eligible until contractual obligations are fulfilled for the school year.

Perforated Summer School Selector Form available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

***Campuses will be able to upload 10.5 month employees (ONLY) onto the PeopleSoft Selector during the window of April 25, 2016 – July 7, 2016. The 11 and 11.5 month employees will have to be manually entered into the new SAP system by Human Resources.

Months Days Final Contract Date

10.5** 197 June 10, 201611 205 June 22, 201611 208 June 27, 201611 TDS 208 June 31, 201611.5 215 July 7, 2016

Duty Schedule for contract end dates listed below:


Staffing

Step 3 - Summer School Application

The 2016 Summer School Application will be submitted to the campus principal and principals will determineemployment eligibility. Data entry clerks should input the application information into PeopleSoft. The application is available to view on the next page, available as a perforated page in the Removable Forms section of this handbook and will also be available in the Summer School SharePoint page.

The PeopleSoft Selector will be open on April 25, 2016 thru July 7, 2016

• All school personnel will be available during the PeopleSoft Selector window of April 25, 2016 thru July 7, 2016.

• Principals may search for prospective teachers on the summer selection database by subject and location preference.

• Recommendations pertaining to a teacher’s performance may be obtained by contacting the home s chool principal.

• Principals sponsoring Summer School Programs verbally notify all selected employees.

• All Summer School Employees will receive an email verifying their status and must register in the ATMS (Associate Teacher Management System). Teachers and Dedicated Subs will register so that they can report an absence; Substitutes will register so that they will be called to fill assignments. Guideline instruction can be found on the portal. PIN numbers obtained during the regular school year will not work in the summer!

• ATMS system phone number: 713-556-7511.

• Principals or their designees should report teacher absences as early as possible in order to fill a position. Absences should only be reported for positions where a sub is required through the ATMS system – if a Dedicated Substitute will fill the position, there is no need to call ATMS.

Winners are not people who never fail, but people who never quit.

– Edwin Louis Cole


Staffing

2016 SUMMER SCHOOL APPLICATION PRINCIPAL SELECTION PERIOD OF CURRENT CAMPUS: ____________________

AVAILABLE DISTRICT WIDE: June 1 thru July 22, 2016 APPLICATION SHOULD BE SUBMITTED TO PRINCIPAL BY: April 8, 2016 unless otherwise notified by Principal

SECTION I: For completion by the EMPLOYEE requesting to work summer school First Name

Last Name

Employee ID #

Campus Name

Campus #

Email

1. Have you completed training? YES or NO If Yes, What date? _________________

2. Where would you prefer to work? (You may list more than one campus)

Current campus

Preferred Campus Option 1


Are you willing to work at any campus? YES or NO

3. Select which type of employment from the following: (Select one) Teacher Clerk Associate Tutor Teacher Substitute Crossing Guard Sr. Academic Tutor Counselor Custodian Academic Tutor

4. If you selected “Teacher” in question #2, you must specify which two (2) subject areas you prefer to teach:

Preferred Subject 1:


2016 Summer School General Guidelines

In order to teach summer school assignments, all eligible teachers must complete the Summer School Curriculum & Instruction Training for Teachers Only full-time certified teachers are eligible for summer school teaching assignments. Hourly teachers and certified teachers in other job titles are not eligible. Incumbents in the following job titles will be paid their current hourly rate while working summer school: clerk, crossing guard, custodian, associate tutor, sr.

academic tutor, and academic tutor. Employees selected to work a summer assignment different from their regular salaried position will receive the base hourly rate for the summer assignment.

(i.e. a clerk I works as a summer school custodian will receive the custodian base hourly rate). 12 month employees are not eligible to work summer school: 10.5, 11, and 11.5 month employees are eligible after their current duty schedule ends. Individual departments will select summer food service employees, bus drivers, and transportation attendants.

I understand that summer employment is NOT guaranteed and if selected, I will work the ENTIRE summer school session. Signature Date SECTION II: For completion by the PRINCIPAL or CAMPUS ADMINISTRATOR (if applicable) Other Summer School Programs: Employees in other job titles can be selected for summer programs, but will be paid from campus funds. If you are unable to add an employee from your campus to the summer school selector, provide the following information and email this form to [email protected]. ADD to Summer School Selector: Employee Name: Employee ID: Summer Position Title:

Rate of Pay:

Campus Name:

Campus #:

Please Print Name Principal Signature Date

Perforated 2016 Summer School Application available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

SAMPLE


Staffing

Staffing Support Information

Summer AssistanceHR Employee Services

Payroll IssuesTechnical Questions

Contact HISD Help Desk713-892-7378

[email protected]@HoustonISD.org

Prompt Number#2

#3

Summer School teaching staff will be identified using the Summer School Selector application in PeopleSoft, and the SIS Team will automatically load accounts and staff records into the summer database for these staff members. Teachers will have automatic access to Summer GradeSpeed.

“Wow! School’s only been out for ten minutes and I’ve already forgotten everything I learned.”


Staffing

PeopleSoft Project Team. Last Modified 05/2014

Summer School Selector


Staffing


PeopleSoft Project Team. Last Modified 05/2014 Page 1

PEOPLESOFT Summer School SelectorDuration: 1 hour

Purpose: Use these procedures for staffing of summer school: • Exclude staff from summer school selection.• Enter staff preferences.• Hire and release summer school employees through the Summer School Selector.

Course Objectives:

• Excluding Staff from Summer School

• Entering Staff Preferences for Summer School and Selecting Staff for an Assignment (for allpositions except Substitute Teacher-Associate)

• Selecting Staff for a Summer School Assignment

• Preference Changes, Releases, Deleting an Assignment

• Selecting Staff for an After School Assignment

• Entering Staff Preferences for Substitute Teacher-Associate

• Reports

Prerequisites:

• Candidates must be an active HISD employee.

• Candidates must have completed their current school year Duty Schedule to be eligible towork in a summer school position.

• Candidates must complete a Summer School employment application and submit it to theirhome school principal or designee.

• Regular school year associate teachers may submit SS employment application toAssociate Teacher’s office.

• Candidates applying for a teaching position must be certified to teach in that subject.

• Candidates for Title I programs and other programs must be NCLB certified (Case, ASAPand 21

St Century programs do not require NCLB).


Staffing



C H A P T E R 1

Excluding Staff from Summer School Navigate to School Staff

Summer School>>Selector>>School Staff.


Staffing



1. Enter the employee id number of the employee who needs to be excluded from summer

school in the Search by EmplID field.

2. Click Search.


Staffing



3. Click The fields below become grey and no data can be entered.

4. Click

You have successfully excluded a staff member from being selected for summer school. To remove an exclusion simply uncheck the box and save.


Staffing



Staff may be excluded after preferences are entered, but cannot be excluded once selected for a

Summer School assignment. An error box will inform you are unable to exclude a person due to

having an assignment.


Staffing



Once you have deleted the assignment you are able to then exclude the employee from Summer School and the Source of Exclusion OPERID will be visible.


Staffing



The employee’s Core Assignment page will be blank; you are not able to enter any assignments.


Staffing



Note: If you wish to override the exclusion a REASON needs to be added for overriding the

Exclusion page and the OPERID of the administrator that’s making the exclusion is captured. When

the exclusion is overridden, the check mark is removed and the employee may now be assigned.


Staffing



Now you are able to enter in a Core Assignment for the employee chosen as shown below:


Staffing



This is the error that you will see if you’re trying to re-click on exclude from summer employment

after making a point to override the exclusion and placing them in an assignment. (Please see the

next screen)


Staffing



If you decide to exclude the teacher, then you must delete the current assignment (whether Core or

After School) and then you’re able to exclude the teacher again.

After deleting the assignment, you will be returned back to the Summer Staff Preferences page and

you may now select the checkbox for excluding the teacher for summer employment.

This will delete the REASON for override and the OPERID for OVERRIDE APPROVED BY.

You have successfully Excluded Staff from Summer School


Staffing



Review:

1. You do not exclude those staff members who wish to teach summer school.

2. An employee on a growth plan must be excluded from teaching Summer School.

3. The Principal/Department Head is responsible for communicating to the excluded employee

and providing the reason why they are excluded.

4. After selecting Exclude from Summer School, the fields will be grayed out on the assignment

pages.

5. Only the home campus should exclude an employee from summer school selection.

6. You only need to select “exclude from summer school” for an employee if they are on a

growth plan and they have submitted a summer school teaching application.

7. You cannot exclude an employee, if they have been selected already.

8. A decision to override an exclusion will require a reason and the system will capture the

administrator’s OPERID.

9. Once an assignment is made, you may not exclude the employee from Summer School

unless you delete the assignment.

Staffing




C H A P T E R 2

Entering Staff Preferences for Summer School (for all positions except Substitute Teacher-Associate) Navigate to School Staff

Summer School>>Selector>>School Staff. (This is the same method as illustrated in the previous

screenshots in Chapter 1)

1. Enter the employee id number of the employee who needs to be selected for summer school in

the Search by EmplID field.

Staffing




2. Click Search.

3. Click Clicking this box will open the preference boxes.

4. As required, complete/review the following fields:

Field Name Description

Position Applying For: Required Enter position applying for: Example: 1

Campus Preference 1 Optional Enter first campus preference: Example: 001

Campus Preference 1 Optional Enter 2nd campus preference: Example: 002

Teaching Preference 1 Optional Enter first teaching preference: Example: ALGEBRA1

Teaching Preference 2: Optional Enter 2nd teaching preference: Example: BIOLOGY

Note that the Position Applying For Field is the only required preference field. You must enter a preference into this field before an employee can be selected for an assignment.

5. Click

Staffing




There is one exception when entering preferences. The process for the Substitute Teacher- Associate is slightly different.

You have successfully entered Staff Preferences for Summer School

Review:

1. Position Applying For needs to be selected before you can make the preferences.

2. On the Staff Preference Page Position Applying For is the only required field.

3. If the employee has no campus preference you can leave the field blank.

4. If the employee has no teaching preference you can leave the field blank.

5. If an employee has more than 5 certifications you can view it by clicking on the arrow.

Staffing




C H A P T E R 3

Selecting Staff for an Summer School Assignment

Overview:

The Core Assignment Tab lists all programs except the “after school” (CASE, ASAP and 21st

Century) and Teach for America programs. The steps for selecting staff in either tab are the

same as described below for the Core Assignment tab.

Staff may only be assigned to one active program at a time, UNLESS working a concurrent

“after school” program. The two assignment tabs allow an assignment to be made in each tab

when appropriate.

Navigate to School Staff


screenshots in Chapter 1 & 2)

Staffing




Then:

1. Click tab.

Note that the Core Assignment Tab displays the EmplID, Name and Job Title in the Personal

Information box and then a list of programs is displayed below. Below the Programs are the Core

Assignment fields.

Click link on the blue Programs bar to see all programs.

Note that the Programs list only contains programs for your campus. They are listed by

Program Code, Program and the Start Date and End Date.

Staffing




2. Enter the Core Assignment fields as required:


Start Date Required Enter the program start date: Example: 06/06/2011

Campus Required Enter the Campus Number : Example: 001

Program Code Required Enter the Program Code: Example: 0379

Use the search key for a drop down list of values

Position Number Required Enter the Position Number: Example: 00071204


Last Day Worked Required The last day of the program will automatically populate in the Last Day Worked field when the program code is entered.

• It is important to use the correct Start Date. The entry in the Start Date field should always

be the beginning date of the program or the actual date the employee began their

assignment. The programs that can be selected are dependent upon the start date.

• Only programs that are active on the date entered in the Program field can be chosen for the

assignment. If you do not see the program you are selecting for, make sure that you are

entering the correct date or click view all to see all the programs.

• Click

• Note the assignment fields are no longer open and that only the last day worked can now be

edited.

Staffing




C H A P T E R 4

Preference Change, Releases, Deleting an Assignment, and Add a New Assignment

Navigate to School Staff


screenshots in Chapter 1, 2 & 3)

A. Change Preferences:



EmplID: Required Description of the EmplID Example: 01560

2. Click , you have entered the Summer School Module and accessed a staff record

You cannot change a preference if the employee already has a summer school assignment.

Staffing




NOTE: All preferences, except Teacher Associate-Substitute, may be made at any time that an employee does not have an active assignment. Attempting to make such a change with an active assignment results in the error message below.

3. Click in any field and enter the desired change. Click search key for a list of values for that field.

4. Click

Staffing




B. Release from an Assignment:

1. To release an assigned employee, click in the Last Date Worked field and enter the last dayworked.

It is important to enter the correct last date worked. Entering a release date that is days after the actual last day may result in difficulty reporting time for the employee in another program or at another campus.

Warning messages will appear if an attempt is made to release an employee for a day in which time and labor has been reported. When completing a release a warning may require that

time and labor be deleted before a release can be made.

2. Click when finished.

Staffing




C. Deleting an Assignment:

To delete an assignment

1. Click on the Core Assignment Tab

2. Change the Last Date Worked to be the same as the Start Date

3. Click

4. The Delete Assignment Tab will appear at the bottom of the screen and then click DeleteAssignment and

5. Click

NOTE: If time needs to be reported for this single day, then do not delete the

assignment.

You can only delete an assignment if the Last Day Worked (whether the default end of the program dates or a date entered by the end user) is the present day or a future day. Once the Last Day Worked is a date in the past, that assignment cannot be deleted. If the last date worked was entered in error, and/or the assignment is in error and should be deleted AND NO TIME HAS BEEN ENTERED FOR THIS ASSIGNMENT, you may call the help desk for support in correcting the error.

Staffing




D. Add a new Assignment:

To add an assignment:

1. Click on the Core Assignment Tab

2. Change the Last Date Worked in the current assignment.

3. Click

4. Click on the Add New Assignment Tab

5. Fill the Core Assignment as needed.

6. Click

NOTE: Last date worked and the new assignment start date cannot be the same.

You have successfully Changed, Released, Deleted and/or added a new

assignment for a staff member for the Summer School Program.

Staffing




Review:

1. The last day of the program will automatically populate in the Last Day Worked fieldwhen the program code is entered.

2. To view all programs for a campus you will click on View All.

3. Do not change the start date, unless the employee started working after the actual startdate of the program.

4. Employees will be paid at the summer school rate for the program that they have beenhired by the campus/department.

5. You cannot change the preference, if the employee has an active summer schoolassignment.

6. To release an employee, you must change the last date worked, to the actual last datethat they worked.

7. Once the last date worked is entered and saved, the delete assignment button willappear.

8. Do not delete the assignment, if time needs to be reported for the period.

9. You cannot delete the assignment, after the last date of the program.

Staffing




C H A P T E R 5

Selecting Staff for an After School Assignment Navigate to School Staff

Summer School>>Selector>>School Staff and then

1. Click on After School Assignment

2. Note that the After School Assignment Tab displays the EmplID, Name and Job Title in the

Personal Information box and then a list of programs is displayed below. Below the

Programs are the core assignment fields.

3. Click link on the blue Programs bar to see all programs.

4. Note that the Program’s list only contains programs for your campus. They are listed

by Program Code, Program and the Start Date and End Date.

Staffing




5. Enter the Core Assignment fields as required.


Start Date Required Enter the program start date: Example: 05/02/2011

Campus Required Enter the Campus Number : Example: 001

Program Code Required Enter the Program Code: Example: 0379


Position Number Required Enter the Position Number: Example: 00071204


Last Day Worked Required The last day of the program will automatically populate in the Last

Day Worked field when the program code is entered.

• Click when finished.

• Note the assignment fields are no longer open and that only the last day worked can now be

edited.

You have successfully entered staff preferences and selected a staff member for your Promotion Standards Program.

Staffing




C H A P T E R 6

Entering Staff Preferences for Substitute Teacher-Associate Navigate to School Staff

Summer School>>Selector>>School Staff.

1. Enter the employee id number of the employee who needs to be selected for summer school

in the Search by EmplID field.

2. Click .

Staffing




1. Click . . Clicking this box will open the preference boxes.

2. Click on the Position Applying For field and select #2 Substitute: Teacher-Associate.

3. Click

You have successfully entered Staff Preferences for a Substitute Teacher-Associate.

Staffing




Entering Core Assignment for Substitute Teacher-Associate

• After the position applying for is filled in the Summer Staff Preferences, click on the Core

Assignment Tab.

• Note that there is no need to enter Core Assignment for Substitute teachers.

• It is automatically filled in.

• To release a staff from the substitute position change the Last Date worked to the actual last

date they worked and click Save.

To change a teacher from a #2 (Substitute Teacher-Associate) to any other preference requires that they be released from the substitute assignment and a new preference be entered.

Staffing




Note below the additional steps required to change the preference when releasing a Substitute Teacher-Associate.



Last Date Worked Required Enter the last day that employee worked Example: 05/02/2011

2. Click


Field Name R/O/C Description

Summer Position

Preference

Required You must enter a new preference, you may Click the search key for a list of values Example: 1 (Full Time Teacher)

4. Click , this will return you to the assignment page. Your changes have not been saved.

You must click the save button to save your changes. Clicking the save button saves your release from the Substitute assignment and your change in preference.

5. Click , the Last Date Worked Field is no longer editable. 6. Repeat steps as necessary to add the new assignment and click Save when finished.

Review:

1. Once an employee is hired as an Associate Teacher, you do not have to input anything inthe core assignment tab.

2. If you need to make changes to the assignment for an Associate Teacher, you must firstchange the last date worked.


Note below the additional steps required to change the preference when releasing a Substitute Teacher-Associate.



Last Date Worked Required Enter the last day that employee worked Example: 05/02/2011

2. Click


Field Name R/O/C Description

Summer Position

Preference

Required You must enter a new preference, you may Click the search key for a list of values Example: 1 (Full Time Teacher)

4. Click , this will return you to the assignment page. Your changes have not been saved.

You must click the save button to save your changes. Clicking the save button saves your release from the Substitute assignment and your change in preference.

5. Click , the Last Date Worked Field is no longer editable. 6. Repeat steps as necessary to add the new assignment and click Save when finished.

Review:

1. Once an employee is hired as an Associate Teacher, you do not have to input anything inthe core assignment tab.

2. If you need to make changes to the assignment for an Associate Teacher, you must firstchange the last date worked.

Staffing




C H A P T E R 7

Reports Navigate to Reports

Summer School>>Reports

Note: There is a NEW Report this year: Available Teachers by EVAAS Value

Click on the report that you would like to run (Chosen: Available Teachers By EVAAS Value)

Staffing




The following screen will be visible:

Notice above that the Search Criteria consists of three options to complete any search:

1. Calendar Year: 20112. Campus: 001 3. Program Code: 0379 ***the Start Date and End Date will pre-populate after entering in

the program code.

Note: Each header (ex. EmplID, Home Campus, Math, etc…) can be sorted by clicking once and to revert back to the previous status click the header again.

Note: For running all other reports, please remember the following steps as referenced in the Online PS Basic Navigation Course. (Chapter 4, Reports).


The following screen will be visible:

Notice above that the Search Criteria consists of three options to complete any search:

1. Calendar Year: 20112. Campus: 001 3. Program Code: 0379 ***the Start Date and End Date will pre-populate after entering in

the program code.

Note: Each header (ex. EmplID, Home Campus, Math, etc…) can be sorted by clicking once and to revert back to the previous status click the header again.

Note: For running all other reports, please remember the following steps as referenced in the Online PS Basic Navigation Course. (Chapter 4, Reports).

Staffing




Click on the report that you would like to run and the following screen will be visible:

The report chosen for this example is Available Employees by Jobcode:

Staffing




If no Run Control ID is available; click on the Add a New Value tab and type in a Run Control ID

and click the Add button.

On this page, enter the parameters needed to run the report.

The example below is for running a report of Available Employees by Jobcode (Math Teachers)

After inputting the required information click Run.

Staffing




Make sure the:

Type is Web

Format is PDF

Then Click OK

The screen will revert back to previous screen.

Click on Process Monitor

Staffing




Click Refresh intermittently, until the Run Status has Success and the Distribution Status has

Posted.

Once the Distribution Status shows Posted:

Click on Details.

Then:

Click on View Log/Trace

Staffing




Click on the .PDF report and open the report to view/print as applicable.

For additional help call the HISD Service Desk at 713-892-7378.

Staffing




Prerequisites/Things to Know:

• Candidates must be an active HISD employee to work Summer School.

• Candidates must have completed their current school year Duty Schedule to be eligible towork in a summer school position.

• 10.5 And 11 month employees must wait until their contract is over, before they can beselected for summer school.

• Candidates must complete a Summer School employment application and submit it to theirhome school principal or designee.

• Regular school year associate teachers (Degreed/certified) may submit SS employmentapplication to Associate Teacher’s office.

• Candidates applying for a teaching position must be certified to teach in that subject.

• Candidates for Title I programs and other programs must be NCLB certified (Case, ASAPand 21

St Century programs do not require NCLB).

• You cannot select yourself for Summer School. In order for you to select yourself, it has to

be done by somebody else in your campus or contact HR Help Desk at 713-892-7378 or e-

mail [email protected]

• Not all programs start and end on the same date.

2016Summ

er School Handbook

Nutrition Services

Yoga in HISD Schools HISD promotes physical and mental well-being through yoga-style classes held in 51 campuses

Nutrition Services


Elementary and middle schools will serve breakfast in the classroom. High schools may choose between cafeteria or classroom service.

All lunches must be served in the cafeteria.

Breakfast: 8:00AM – 9:00AM Lunch: 11:00AM – 12:30 PM

Summer Food Service

The Summer Food Service Program (SFSP) makes free meals available to all children ages 1 through 18. Individuals over 18 years of age are eligible to receive a free meal if they:

• Are determined to be mentally or physically handicapped by a state or local educational agency; and• Participate in a public or private nonprofit school program for the handicapped during the school year.

Since hunger does not take a vacation, the SFSP ensures that during the summer children are able to receive the same high quality meals provided during the school year by the National School Lunch and Breakfast Program. The SFSP recognizes the importance of proper nutrition for all children year-round. HISD sees the SFSP not only as a help to ensure our students don’t go hungry while on summer vacation but also as a community outreach for schools to build goodwill by serving their neighborhood children.

SERVICE DATES AND TIMES To assure students are fueled up for learning, the meal periods are required to be scheduled as part of the school day as opposed to being scheduled before school begins. The following service times have been advertised to the public and filed with the State:

Schools are to schedule meal periods within this schedule. Exceptions must be filed with the State through Nutrition Services. Summer food service attendants are paid a maximum of 5 hours a day, so there can be no more than 4.5 hours between the start of breakfast and the end of lunch.

Due to labor constraints, sites projected to serve less than 200 meals a day will be on the cold lunch menu.


Nutrition ServicesField Trips

Campuses must submit a Field Trip Schedule (below) to the cafeteria manager prior to the start of their summerschool program. This form is available on the Nutrition Services website and also as a perforated page in the Remov-able Forms section of this handbook. No lunches may be prepared for service off campus without prior approval from the State through the Nutrition Services. Amendments to the field trip schedule must allow time for State notifica-tion and delivery of alternate menu components. Approval of the new amended time must be received at least two weeks prior to field trip. The Field Trip Schedule also assists the in updating the actual meal count needed for stu-dents in school.

Perforated Summer Food Service Program Field Trip Schedule available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

Summer Food Service Program

Field Trip Schedule for

SCHOOL NAME

To adequately provide food service to students going and field trips and to reduce the waste of meals produced for students that will

not be on campus, please fill out this schedule and submit to your cafeteria manager prior to the start of summer school.

Request for sack meals Status of home

school

Trip

Date

Number

students

leaving

campus

Destination

Breakfast

yes / no

Lunch

yes / no

Request site to

remain open / close

Trip Contact

School Administrator Name: Signature: Date:

SAMPLE

*Field trips are not allowable under the Title I, Part A Program. These must be funded with GF1 funds only.


Nutrition ServicesRules and Regulations

• All children are eligible to eat regardless of race, color, religion, national origin, sex, disability, or political belief.• Breakfast and lunch for the summer are Straight Serve, meaning that students are required to take ALL items offered.• A la Carte items may be sold during meal service.• The menu must be followed as printed. The June 2016 menu will be available on the HISD Nutrition/Food Services website in May 2016. • Adults, 19 and over, must pay $2.00 for breakfast (unless they are assisting in service) and $3.25 for lunch.• Parents are not allowed to eat any food from their child’s tray.• Children must eat the entire meal in the school cafeteria or commons area – no SFSP food may be taken off campus.

Time Entry All Food Service employees are required to clock in and clock out using the Primero Time Clock. Hourly positions available for service attendants working during the summers are limited to 3 or 5 hours; team leads will be paid for 5.5 hours. Schools that schedule more than 4.5 hours between the start of breakfast and the end of lunch will necessitate food service attendants and the team lead to work beyond their scheduled shift. This will result in additional labor expense that must be paid by the school.

Absent from Duty Employees should request an absent duty form from their immediate monitor or the designee.

Official Visitors Campuses should expect visits from monitors from the HISD Nutrition Services Office and representatives from the Texas Department of Agriculture. Please accommodate State auditors requests for information as failure to do so will have an adverse financial impact on the program.

Contracted Amendments A contract amendment is an alteration that affects the scope of the HISD contract with the Texas Department ofAgriculture. No change can be made until it has gone through the proper channels with the HISD Nutrition Services Department and the Texas Department of Agriculture for approval.

Money Deposits Team Leads will continue to complete a daily deposit slip and drop the deposit into the front office safe. Dunbar will continue to pick up deposits according to the Summer Schedule.

2016Summ

er School Handbook

Transportation Services

Texas College Night at the University of Houston HISD helps high school students network with university recruiters to narrow down their college choices



Transportation

During Summer School, HISD Transportation Services are limited to the following situations:

Students with Disabilities (ESY)Registration for ESY students with disabilities will be accepted via the transportation web site at https://Connect.HoustonISD.org/Trans/SitePages/Home.aspx. Please submit one SPED ESY Request Form for each student your campus is registering for ESY transportation. If the student is currently not on transportation please make sure to also fill out the SPED New Transportation Application for that student. All students must be submitted by May 6, 2016.

Special situations involving relocation of students during summer due to construction or other facility-related issuesOnly campuses on approved list submitted to transportation will be processed for Summer School transportation. Approved campuses must submit a completed Transportation Registration Form by May 6, 2016.

Campus funded transportationAll campus funded transportation requests will need a completed Transportation Registration Form in order to receive service. Forms submitted without a budget string will not be processed. Please fax or email completed form by May 6, 2016.

All requests must be submitted online or faxed to HISD Transportation Office by May 6, 2016 in order to guarantee transportation for the first day of Summer School.

Contact Name: Olivia SalazarEmail: [email protected]: 713-613-3040Fax: 713-613-3089

Don’t count the days in summer school – make the days count.

– Muhammad Ali



Perforated Transportation Registration Form available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

Transportation registration form - summer school 2016

Program Name:

Sending Camus: Campus Number:

Aftr Hours Phone:

End Date:

DepartureTime:

Monday thru Friday:

Number of Buses:

Budget Data

Program Director:

Phone Number:

Start Date:

Arrival Time:

Destination (campus/address):

Days Running: Monday thru Thursday: Or

Number of Students:

Business Area Function Object Organization IA/AC Fund CodeFunding Source

Special Request or Misc. Info(Example: Type of stops needed, school stops, address stops, copy routes, regularschoolyear,specificstops, etc.)

All information on this form must be completed for the transportation request to be processed.

* HISD Accounting requires that all charges for Regular Summer School Transportation services be coded – Function 34, Object 6498. Contact your budget analyst to confirm this account has been created and funded. All summer school programs must include a budget source, without a budget source your request can not be processed.

SAMPLE



Perforated Summer School 2016 Transportation Request Roster available in the Removable Forms section and on the Summer School SharePoint Page https://Connect.HoustonISD.org/SS

transportation request roster - summer school 2016

Page ____ of ____

Student Name (last name, First name) Permanent ID # Address Home Phone

Transportation will be provided for students who live two or more miles from their school of attendance. Please make copies as needed.













SAMPLE

2016Summ

er School Handbook

Removable Forms

2016 National Signing Day Ceremony at Forest Brook MS HISD celebrates female and male athletes who formally announce their intent to play sports for particular colleges or universities this fall

2015-2016 STUDENT ASSESSMENT TESTING CALENDAR Revised • Dates subject to change

Detailed information regarding the scheduling and administration of specific STAAR assessments can be found on the Coordinator Manual Resources webpage at http://www.tea.state.tx.us/student.assessment/manuals/dccm

May 9 (Mon) Grades 3-4 Math June 15, 2016 Grades 6-7 Math May 10 (Tues) Grades 3-4 Reading June 15, 2016 Grades 6-7 Reading .June 21 (Tues) Grade 5 Math (retest) July 8, 2016 Grade 8 Math (retest)

June 22 (Wed) Grade 5 Reading (retest) July 8, 2016 Grade 8 Reading (retest)

June 24 (Friday) All make-up sessions for STAAR assessments scheduled to be administered from June 21–22, 2016, must be completed by the end of this day.

July 11 (Mon) English I August 19, 2016 Exit Level ELA August 12, 2016

July 12 (Tues) Exit Level Math August 12, 2016

July 13 (Wed) English II August 19, 2016 Exit Level Science August 12, 2016

July 14 (Thurs) Exit Level Social Studies August 12, 2016

July 15 (Fri) All make-up sessions for STAAR English assessments scheduled to be administered on July 11 and July 13, 2016, must be completed by the end of this day.

Test Date(s)

Assessment Window

STAAR

STAAR

TAKS

TAKS

Report Date(s)

Report Date(s)


July 11-July 15 Algebra I August 19, 2016(Mon-Fri) Biology U.S. History

2016 STAAR testing dates

2015-2016 Title I, Part A Program Budget Deadlines

*NOTE: Campuses may ONLY contract with HISD vendors who have completed the procurement process AND received board approval. Please visit the Procurement Services website and review the vendor list www.HoustonISD.org/Page/103941 or www.HoustonISD.org > Directory > Procurement Services > Bid/Co-Op Supplier Search If there is a vendor that you would like to provide services to your campus that is not a part of the attached list, please contact the Procurement Team for next steps.

Fund Code

Object CodesShopping

Cartfor Vendor

Out-of -State

Shopping Cart

for Vendor Within State

PostingGoods

Receipts

FundEndDate

PROCARD

CA3 &

CC3

BW3

6100 - Payroll

6100 - Payroll









7/22/2016

5/13/2016

5/13/2016

5/13/2016

5/13/2016

2/29/2016

2/29/2016

5/27/2016

5/27/2016

5/27/2016

5/27/2016

2/29/2016

2/29/2016

6/20/2016

6/20/2016

6/20/2016

6/20/2016

4/22/2016

4/22/2016

6/13/2016

6/13/2016

6/30/2016

8/30/2016

Prof Services/PD Deyen J. Greene-Evans [email protected] Software Lou A. Cooper [email protected] Instructional Materials Everlynn S. Goff [email protected]




EOC Exams

Date Posted

Testing Dates

Testing Dates

Access Channels





Grades 5 & 8





May 9

May 9



May 9






Note: As of now, 2015-2016 is the last school year for the Focus and Priority Grant. Please spend all of your Focus and Priority Grant funds (BW3). We will communicate any new guidance once TEA shares that information with the District.

104 Almeda ES 123 Codwell ES 383 DeAnda ES 271 Foerster ES 155 Franklin ES 262 Grissom ES 369 Gross ES 194 Lewis ES 210 Northline ES 225 Reynolds ES

358 Burrus ES 132 Coop ES 144 Durkee ES 283 Garcia ES 170 Helms ES 042 Black MS 047 Fonville MS 058 Gregory-Lincoln Ctr. 052 Henry MS 053 Hogg MS

475 Elmore ES 168 Hartsfield ES 473 Hillard ES 179 McGowen ES 479 Shadydale ES 476 Forest Brook MS 456 High School Ahead Academy 300 Inspired For Excellence Academy West 163 Sugar Grove Academy 371 Young Scholars Academy For Excellence

001 Austin HS 048 Houston Math Science & Tech. Ctr. HS011 Milby HS 012 Reagan K-8 Ed. Ctr. 024 Scarborough HS 023 Sharpstown HS 014 Sterling HS 017 Westbury HS

358 Cook ES 115 Durham ES 470 Fonwood ECC 174 Highland Heights ES 187 Kelso ES 298 R. Martinez ES 227 McNamara ES 223 Pugh ES 257 Whidby ES 127 Woodson School

102 Alcott ES 110 Blackshear ES 140 Dogan ES 154 Foster ES 180 Isaacs Es378 Kandy Stripe Academy 185 Kashmere Gardens ES 323 Ross ES 243 Thompson ES 247 Young ES

041 Attucks MS045 Deady MS 046 Edison MS 078 Fleming MS 072 Fondren MS 054 Jackson MS 340 Las Americas MS059 Long Academy 056 Welch MS 082 MC Williams MS

094 Harper Alternative School 006 Jones HS 007 Kashmere HS *TTIPS Campus 009 009 Lee HS477 North Forest HS 349 Reach Charter HS018 Wheatley HS019 Worthing HS

Title I, Part A Program Focus and Priority Grant Schools Contact List

FOCUS SCHOOLS

PRIORITY SCHOOLS

Ngoc Tram “Candice” Tran(713)556-6942

NTran4

Shirlene Haynes(713)556-6938

SHaynes

Tiffany Green(713)556-6945

TGreen9

Karen Aubrey(713)556-6929

KAubrey

Carla Holmes(713)556-6941

CHolmes2

Xochitl Salazar(713)556-6990

XSalazar

Martha Medina(713)556-6934

MMedina1

Quiandine Jarrett(713)556-6935

QJarrett

department contact list

Contact name Contact phone & email

2016 SUMMER SCHOOL PROGRAMInterventions Office ...................................................... Natalie Blasingame .................................. 713-556-7122 | NBLASING Heather Sherrouse ................................... 713-556-7122 | HSHERROUExternal Funding Titles I & II Dept. ........................... Xochitl Salazar ......................................... 713-556-6990 | XSALAZARSummer School SharePoint Page ................................. https://Connect.HoustonISD.org/SS PROMOTION STANDARDS / GPC / IGC “Federal & State Compliance ...................................... Wanda Thomas ........................................ 713-556-6753 | WTHOMAS1 Pablo Martinez ........................................ 713-556-6753 | PMARTINEStudent Records (IGC) ............................................... Cynthia Nemons ...................................... 713-556-7285 | CNEMONSCounseling and Guidance ............................................ Sherelle Foust .......................................... 713-556-7387 | SFOUST STUDENT ASSESSMENTS Student Assessment ...................................................... Julia Amponsah-Gilder ............................ 713-349-7460 | JAMPONSA Sharon Bauknight (Test Materials) .................................. 713-349-7460 | SBAUKNIG Christina Wehde-Roddiger (Ed Plan) ............................................ 713-349-7460 | CWEHDE Raluca “Diana” Bidulescu (Online Testing) .................................. 713-349-7460 | RBIDULES CURRICULUM & INSTRUCTION Elementary Curriculum & Development ..................... Rachele B. Vincent................................... 713-556-6823 | RVINCENT Diana Perez ............................................. 713-556-6823 | DPEREZ2Istation ........................................................................ Karen Hill ................................................ 713-556-6823 | KHILL1Secondary Curriculum & Development ....................... Michael Dorsey ........................................ 713-556-6823 | MDORSEY Diana Perez ............................................. 713-556-6823 | DPEREZ2Think Through Math .................................................... Joshua Udy ............................................... 713-556-6823 | JUDY STUDENT DATA ..................................................................................................................At-Risk / State Comp. Ed ............................................ Lisa Jackson ............................................. 713-556-7237 | LJACKS14Student Data (Chancery) ............................................. Mona Mackey .......................................... 713-556-6195 | MMACKEY Frank Williams ........................................ 713-556-6195 | FWILLI15 SUMMER PROGRAMS Accounts Payable .......................................................... Carmen Rodriguez................................... 713-556-6426 | CRODRIG2After School Programs ................................................. Jonnelle C. Hollins................................... 713-556-7122 | JHOLLINSELL Students in PK & K ............................................ Randal Jones ............................................ 713-556-6961 | RJONES3Finance General Accounting / Tuition ........................ Malinda Sims ........................................... 713-556-6411 | MSIMSHCC Vouchers/Title III HS Program ......................... Clare Resilla ............................................. 713-556-6961 | CRESILLAHealth and Medical Services ........................................ Gwendolyn Johnson ................................ 713-556-7280 | GJOHNS10 Lynda Robertson ..................................... 713-556-7280 | LROBERTS

(Continued on next page)

Contact nameDepartment Contact List (cont.) Contact phone & email

Migrant Education ....................................................... M. Maria Galindo .................................... 713-556-6961 | MGALIND2Newcomer Summer School Program (not at HCC) .......................................................... Virginia Elizondo .................................... 713-556-6961 | VELIZON2Office of Inspector General .......................................... Betty Elam ............................................... 713-556-6325 | BELAMOffice of Special Education Services ............................ Sharon Cole-Braxton ............................... 713-556-7025 | SCOLEBRA Ardalia Idlebird ........................................ 713-556-7025 | AIDLEBIR Sowmya Kumar ........................................ 713-556-7025 | SKUMARRace to the Top/Linked Learning ............................... Aurora Terry ............................................ 713-556-7173 | ATERRY Kregg Cuellar ........................................... 713-556-7173 | KCUELLARTeach for America ........................................................ Abena Osei .............................................. 954-634-2238 [email protected] Tracey Lewis ............................................ 917-842-0853 | 832-423-6998 [email protected] and Financial Planning ............................... Carolina Sotelo ........................................ 713-556-6565 | CSOTELOVirtual School .............................................................. Kristin Escamilla ..................................... 713-556-7295 | KESCAMIL TITLE I, PART A PROGRAM External Funding Titles I & II ..................................... Pamela Evans ........................................... 713-556-6928 | PEVANS Xochitl Salazar ......................................... 713-556-6990 | XSALAZAR FACILITIES AND SAFETY Crossing Guards ........................................................... Christian Cabello ..................................... 713-845-5065 | CCABELLOFacility Management ................................................... Cheryl Smith ........................................... 713-556-6150 | CSMITH67Police Department ........................................................ Raul Garivey ............................................ 713-842-3715 | RGARIVE1...................................................................................... Michael Benford ...................................... 713-842-3715 | MBENFORD STAFFING Staffing Procedures HR Operations ............................. HR Employee Services ............................ 713-556-7406 | HRANSWERLINE NUTRITION SERVICES Nutrition Services – SEA ............................................. Mark Allen .............................................. 713-491-5700 | MALLEN2 TRANSPORTATION SERVICES Olivia Salazar ........................................... 713-613-3040 | OSALA1 IMPORTANT LINKS HUB ............................................................................. https://Houston.ItsLearning.com HISD Employee Portal Curriculum and Instruction page ....................................................... hhttps://Connect.HoustonISD.org/Curriculum/SitePages/Home.aspx Formative Assessment / EdPlan Support .................... http://www.houstonisd.org/FormativeCumulative Learning Plans (CLPs) ............................. https://Connect.HoustonISD.org/SitePages/Home.aspx Curriculum Website ..................................................... http://wwwHoustonISD.org/HISDCurriculumStudent Information Systems (Chancery) .................... https://Connect.HoustonISD.org/IT/SitePages/Chancery.aspx

Service Desk713-892-7378 • [email protected]

SUMMER SCHOOL COUNSELOR APPROVAL FORM(Middle School / High School)

Summer School Graduate: YES NO

Circle One: Credit Recovery Advancement TAKS/STAAR Remediation

Student’s Name: _____________________________________________________ Grade Level: _______________

HISD ID# __________________________________ Home School: ___________________________________

Address: _____________________________________________________________________________________

Phone: ( _____ ) ______________________ Emergency Phone for Parents: ( _____ ) ________________________

______________________________________________ ____________________________________________

Summer school grades sent to: _____________________ Address: _____________________________________

Receipt #______________________________________ SS Site: ______________________________________

Last Name

Street Address

Counselor’s Signature

Home School If outside of HISD

Parent’s Signature

First Name

City/State/Zip

Date Date

MUST PAY WITH CASH OR MONEY ORDER

Registration Process: 1. Fill out this form and have it signed by your home school counselor and parent. (Must attend a state accredited summer school) 2. If you qualify for waiver, please attach it to this form. (Exception: High School Graduating Senior Waiver) 3. When you register, present this form and pay tuition. Keep your receipt.

1.

2.

ALT

ALT #2

Completed by Student’s Home School Completed During Registration at Summer School

Courses Approved for Summer School Repeat:Y / N

Period Room #Registration: Summer School Courses

2016 Summer school counselor approval form

2015-2016 STAAR ASSESSMENTS

3-8 and EOC Subjects Assessed Assessments Available

Grade 3

Grade 4

Grade 5

Grade 6

Grade 7

Grade 8

EOC

Math and reading



Math and reading


Math, reading, science and social studies

Algebra I, English I, English II, Biology, and U.S. History



STAAR (paper)STAAR Spanish (paper)STAAR L for math and science (online)STAAR A (online)STAAR Alternate2 (online)



STAAR (paper)STAAR L for math, science and social studies (online)STAAR A (online)STAAR Alternate2 (online)

STAAR (paper and/or online)STAAR L for Algebra I, Biology, and U.S. History (online)STAAR A (online)STAAR Alternate2 (online)

For specific administration dates, see the Calendar & Contacts section of this 2016 Summer School Handbook.


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Report Date(s)

2015-2016 Summer School program request

Date ________ 20_____ Payer/Remitter__________________________________________Amount of______________________________________________ $ _______________Description/Purpose ______________________________________

Account ___________________________ [ ][ ] ][ ] Account CodeAccount ___________________________ [ ][ ] ][ ] Account CodeAccount ____________________________ [ ][ ] ][ ]

Cash Receipt No. _______Summary

_______________ 20 ___ Amount $____________

___________________________________ Payer Remitter Signature

___________________________________ Issued by Signature

Houston Independent School District Alternate Cash Receipt

No.816601

HISD Alternate Cash Reciept

Summer Tuition Refund Arthorization Form

SUMMER TUITION REFUND AUTHORIZATION FORM

School Name______________________________________________________ Date ___________________

Issue check in the amount of $________________________________________________________________

Name ____________________________________________________________________________________

Address __________________________________________________________________________________

City __________________________ State _________________________ Zip _________________________

REFUND COMPUTED AS FOLLOWS

Original Cash Receipt (please attach) $_______________________________

Less: Amount paid for course taken $_______________________________

Less: Late Registration Fee (if applicable) $_______________________________

Subtotal (see calculation below) $_______________________________

Amount of Refund if Officially Dropped Course Drop Date_______________________On or before 1st day of class(or if course is cancelled)Subtotal amount x 1.00

On 2nd Day of Class – Subtotal amount x 0.80

On 3rd day of class – Subtotal amount x 0.60



Total Refund $_______________________________

__________________________________________ _____________________________________School Principal Student’s Signature

30.00$ -$ -$ 30.00$ -$ -$ 30.00$ -$ -$ 30.00$ -$ -$

-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

-$ -$

Funds required for

program needs Funds available

-$ -$

This form is not necessary for Title I Promotion/Retention Summer School (Fund CC3).

Please email the completed form to [email protected]. Campus Principal must be copied on the email.

If you have questions regarding the completion of the form, please call Carol Sotelo, 713-556-6670.

Non-Inst. Aide

CounselorLibrarian

BeginDATES:

Name:

Other _____________________________________

Nurse

Academic Tutor

TIME SCHEDULE:

Total number of days each

will be paid

Summer school or regular

hourly rate

Training Date - Aides Training Date - Teachers

TIME SCHEDULE:

Teaching Asst

How many of each position do you

anticipate needing?

Security Guard

2016 Summer School Staffing Projections

2016 Summer School Program Request

EndBeginSTAFF

Program Name:

Program Description:

Campus Name:Campus Number:Eligible Students:Pupil / Teacher Ratio:

STUDENTSEnd

DATES:

Tuition Based Program Non-Tuition Based Program

6399 - General Supplies

How many hours

per day will each

work?

Budget necessary for

requested program (includes benefits)

Budget currently

available in stated funding

sourceTeacher

Funding Source ex: GF1-11-6118-XXX-10-S1-101 GF1-51-6128-XXX-99-S1-101

(A complete budget string must be provided in order for your request to be

processed.)

Positions needed for requested

program

Other _____________________________________

Clerk

Name: Phone #

Phone #Program Administrator

CustodianSpeech Therapist

2016 Summer School Non-Personnel Budget Projections

Funding Source (A complete budget string must be provided in order for your request to be processed.) CATEGORY

TOTALS

TOTALS

6319 - Supplies for Maintenance

6498 - In-District Bus Transportation

Campus Principal

6299 - Misc. Contracted Services

Completed

All

Cam

puse

sEl

emen

tary

an

d M

iddl

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igh

Description of Activity

CommentsNotCompleted

2016 Title I, Part A End-of-Summer ChecklistElementary, Middle, and High Schools

Lead Teacher/Coordinator: Campus Name: Campus Org #: Campus Phone #:

Please check ‘Completed’ or ‘Not Completed’ for each activity. Provide comments as needed.

Please submit the original checklist to your Title I Specialist by the last day of your campus’ summer school.

Send interim (progress) report to parents at the midpoint of summer school based on start date.

File a copy of each student’s interim (progress) report in the permanent record folder.

EntersummerschoolfinaldatainChancery/Grade Speed.

Provide the campus Title I Contact Person with the necessary documents from summer school tofileinthecampusTitleIDocumentationBin/Binder, under component # 9. (i.e.: Interim Reports, sample lesson plans, Grade Placement Committee forms, agenda & sign-in sheets from campus summer school training)

Enter Grade Placement Committee (GPC) data inChanceryandfiletheforminthepermanentrecord folder

File a copy of 5th and 8th grade student’s Accelerated Instruction Plan (AIP) for math and reading STAAR failures

High Schools: File a copy of high school student’s Accelerated Instruction Plan (AIP) for EOC failures

Summer School Coordinator’s Signature Date

External Funding Titles I & II Department • Hattie Mae White Educational Support Center • Route 1Elementary School Specialists: Shirlene Haynes and Annesta Lunde

Middle School Specialist: Karen Aubrey • High School Specialist: Quiandine Jarrett

Discussion Items Notes

2016 Title I, Part A Summer School ProgramTeacher Orientation Agenda

School Name ______________________________________________ Date ______________________

Please refer to the Summer School Handbook for specifics on these discussion items.

I. Summer School Dates and Times a. Teachers b. Students

II. Testing Dates

III. Summer School Checklist

IV. Attendance Guidelines a. Teachers b. Students

V. Daily Classroom Schedule a. Teachers b. Students

VI. Summer School Pay a. Teachers - $30/hour

VII. Personnel Responsibilities a. Summer School Coordinator b. Teacher c. Substitute d. Chancery Clerk e. PeopleSoft Clerk

VIII. Post Training Responsibilities a. Prepare room for students b. Check rosters c. Collaborate on lesson plans d. Finalize daily classroom schedule e. Finalize lesson plans f. ____________________________ g. ____________________________ h. ____________________________ i. ____________________________

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The report form should be stored with school fire safety records in the Fire Marshal’s Folder and made accessible upon request, to Houston Fire Department, Risk Management Safety representatives, and other designated emergency response officials.

School Name: Total Student Enrollment:

Address: Total Building Floors:

Route No:

Date of Drill: Time Drill Started:

Type of Exit Drill (check one below): Time Drill Ended:

Fire Exit – Obstructed Total Building Floors:

Fire Exit – Unobstructed Total Time Elapsed From Alarm to Bells to Outside Evacuation:

Disaster:____________________________ Floors Involved:

Observer’s Opinion: ( ) Very Good ( ) Satisfactory ( ) Poor

Recommendations:

Remember, one fire exit drill must be conducted each calendar month for all grade levels at each school. The fire exit drills must be alternated between obstructed (blocked exit) and unobstructed. A record of the drills must be kept on the Fire Drill Record Card (yellow.)

Principal/Assistant Principal

MONTHLY FIRE &

DISASTER EXIT DRILL REPORT FORM

SCHOOL INFORMATION

DRILL INFORMATION (FIRE EXIT AND/OR DIASATER DRILLS)

Monthly Fire & Disaster Exit Drill Report Form

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Jun

Jul

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2016 Title I, Part APERSONNEL RATIONALE FORM

Campus Name: _____________________________________________ Campus Org #: ______________

Demonstrate below how this position is supplemental to the regular summer school program. When developing the rationale, use the following Texas Education Agency questions to guide your response. Rationales should be as brief as possible.

Please check the position rationale applies to: Counselor Nurse

1. Based on your comprehensive needs assessment, explain how the need for this position was determined?

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

2. Explain how this position is reasonable and necessary.

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

3. Explain how this position will impact student achievement.

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

4. How will the impact of this position be evaluated?

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

OTHER RATIONALE:

______________________________________________________________________________________________

______________________________________________________________________________________________

______________________________________________________________________________________________

Counselor and Nurse Rationale form is to be completed and submitted to Tiffany Green in the External Funding Titles I & II Department at [email protected] prior to hiring date.

Sum

mer

Sch

ool S

elec

tor

Add

For

m

Fax

form

to th

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uman

Res

ourc

es H

elp

Des

k at

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-556

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4

Em

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R

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Num

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of M

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__

____

____

____

____

____

____

____

_

__

____

____

____

____

____

____

____

____

____

____

____

____

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____

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2016 SUMMER SCHOOL APPLICATION PRINCIPAL SELECTION PERIOD OF CURRENT CAMPUS: ____________________

AVAILABLE DISTRICT WIDE: June 1 thru July 22, 2016 APPLICATION SHOULD BE SUBMITTED TO PRINCIPAL BY: April 8, 2016 unless otherwise notified by Principal

SECTION I: For completion by the EMPLOYEE requesting to work summer school First Name

Last Name

Employee ID #

Campus Name

Campus #

Email

1. Have you completed training? YES or NO If Yes, What date? _________________

2. Where would you prefer to work? (You may list more than one campus)

Current campus



Are you willing to work at any campus? YES or NO

3. Select which type of employment from the following: (Select one) Teacher Clerk Associate Tutor Teacher Substitute Crossing Guard Sr. Academic Tutor Counselor Custodian Academic Tutor

4. If you selected “Teacher” in question #2, you must specify which two (2) subject areas you prefer to teach:



2016 Summer School General Guidelines

In order to teach summer school assignments, all eligible teachers must complete the Summer School Curriculum & Instruction Training for Teachers Only full-time certified teachers are eligible for summer school teaching assignments. Hourly teachers and certified teachers in other job titles are not eligible. Incumbents in the following job titles will be paid their current hourly rate while working summer school: clerk, crossing guard, custodian, associate tutor, sr.

academic tutor, and academic tutor. Employees selected to work a summer assignment different from their regular salaried position will receive the base hourly rate for the summer assignment.

(i.e. a clerk I works as a summer school custodian will receive the custodian base hourly rate). 12 month employees are not eligible to work summer school: 10.5, 11, and 11.5 month employees are eligible after their current duty schedule ends. Individual departments will select summer food service employees, bus drivers, and transportation attendants.

I understand that summer employment is NOT guaranteed and if selected, I will work the ENTIRE summer school session. Signature Date SECTION II: For completion by the PRINCIPAL or CAMPUS ADMINISTRATOR (if applicable) Other Summer School Programs: Employees in other job titles can be selected for summer programs, but will be paid from campus funds. If you are unable to add an employee from your campus to the summer school selector, provide the following information and email this form to [email protected]. ADD to Summer School Selector: Employee Name: Employee ID: Summer Position Title:

Rate of Pay:

Campus Name:

Campus #:

Please Print Name Principal Signature Date

2016 Summer School application

Sum

mer

Food S

ervic

e P

rogra

m

Fie

ld T

rip S

ched

ule

for

SC

HO

OL

NA

ME

To a

deq

uat

ely p

rovid

e fo

od s

ervic

e to

stu

den

ts g

oin

g a

nd f

ield

tri

ps

and t

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educe

the

was

te o

f m

eals

pro

duce

d f

or

studen

ts t

hat

wil

l

not

be

on c

ampus,

ple

ase

fill

out

this

sch

edule

and s

ubm

it t

o y

our

cafe

teri

a m

anag

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rior

to t

he

star

t of

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Dat

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Num

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Bre

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:

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ate:

Transportation registration form - summer school 2016

Program Name:

Sending Camus: Campus Number:

Aftr Hours Phone:

End Date:

DepartureTime:

Monday thru Friday:

Number of Buses:

Budget Data

Program Director:

Phone Number:

Start Date:

Arrival Time:

Destination (campus/address):

Days Running: Monday thru Thursday: Or

Number of Students:

Business Area Function Object Organization IA/AC Fund CodeFunding Source

Special Request or Misc. Info(Example: Type of stops needed, school stops, address stops, copy routes, regularschoolyear,specificstops, etc.)

All information on this form must be completed for the transportation request to be processed.

* HISD Accounting requires that all charges for Regular Summer School Transportation services be coded – Function 34, Object 6498. Contact your budget analyst to confirm this account has been created and funded. All summer school programs must include a budget source, without a budget source your request can not be processed.

transportation request roster - summer school 2016

Page ____ of ____


Transportation will be provided for students who live two or more miles from their school of attendance. Please make copies as needed.













Notes 2016 Summer School Handbook





It is the policy of the Houston Independent School District not to discriminate on the basis of age, color, handicap or disability, ancestry, national origin, marital status, race, religion, sex, veteran status, political affiliation, sexual orientation, gender identity and/or gender expression in its educational or employment programs and activities.

#TeamHISD


HOUSTON INDEPENDENT SCHOOL DISTRICTHattie Mae White Educational Support Center4400 West 18th Street • Houston, Texas 77092-8501Phone: 713-556-6928 • Fax: 713-556-6946 Website: www.HoustonISD.org/SummerSchool

True leadership is service. Leaders serve those that they lead so that everyone knows that we’re in this work together.

Sabrina Cuby-King Principal, Fleming MS