President & Vice PresidentRoles and Responsibilities

Robin Fenton, SCTEWayne Gale, Show Me Chapter,

NCLB Chairman

Roles & Responsibilities

• Ensures Chapter Bylaw & Compliance

• Oversee Officers & Committee Chairs

• Goal Setting (Strategic Planning)

Maintains the Operations of the Chapter

• Ensures that the chapter is abiding by their bylaws and SCTE Headquarter Guidelines.

BylawsAll compliance requirements are taken directly from the Bylaws.For example:

How many officers are allowed?Are all board members SCTE

members?When do we hold elections?When do we hold meetings?

Bylaws – Quick OverviewArticle II – PurposeArticle III – MembershipArticle IV – General Meetings

– Notice of Meetings– 4, usually per quarter– 30 hours per year of technical training– Financial reporting requirements– Notices and reports to SCTE headquarters– Certification programs made available

Bylaws – Quick Overview (cont.)Article V – Board

• Board Elections and details• Board Meetings and details

Article VI – Officers of the Board• Board Officer Elections and details• Duties of Officers

Article VII – Committees• HINT: Appoint committees to handle various issues that the Board

needs help to administer (but do not delegate away responsibility!)

Bylaws – Quick Overview (cont.)Article VIII – Assets

• Emphasizes the sense of responsibility and liability the Board has over the assets of the Chapter

• The Chapter assets ultimately are those of SCTE Headquarters as they are reported on SCTE tax returns

• So the SCTE Board is ultimately responsible AND LIABLE for those assets

• Goes to the heart of “Fiduciary Duty”– Duty of Care & Loyalty

» Conflicts of Interest

Chapter Bylaw Compliance

Compliance Requirements (see handout)

What happens if non-compliant?

• Conditional Status is a status to identify and help chapters that are having a hard time meeting the compliance requirements. The goal is to have the entire Society operating at peak performance.

Oversee Officers & Board MembersDelegate• Every Chapter Leader is responsible for the success or

failure of a chapter. Therefore, teamwork is a must!

Characteristics of Effective Teamwork

• Clear purpose• Informality• Participation• Listening• Civilized disagreement• Consensus decisions• Open communication

• Clear roles and work assignments

• Shared leadership• External relations• Style diversity• Self-assessment

Problems typically experienced by team members• Teams try to do too much too soon.• Conflicts over differences in work styles (and/or personality

conflicts).• Too much emphasis on results, not enough on team

processes and group dynamics.• Unanticipated obstacle causes team to give up.• Resistance to doing things differently.• Lack of trust

Running Effective Meetings

• Focus on decision-making• Hold meetings at suitable site and time• Focus on the mission• Let Board members learn from each other• Have a good time!

Strategic Planning

• Create a Vision– Brainstorm/Strategic Planning

• Go Beyond Date Setting• Mission

– What is your chapters mission? Who knows your chapters mission?

• Long Term & Short Term Goals– At a minimum think 2 years out.

Recognize Accomplishments

Communicating expectations

Thank you notes, gifts of appreciation

Be Proud of Your Chapter & Your Chapter Board Members!

Questions