Board of Directors Meeting November 9, 2016

Bar Harbor, Maine

The Sunbeam’s new dock in Northeast Harbor

Board of Directors Meeting

November 9, 2016

Contents

3 Table of contents

5 Agenda and call-in numbers

6 2017 Board meeting dates

7 2016 Mission goals

9 Consent agenda 9 Minutes of September 21 meeting 13 Downeast Campus report 14 Governance report 15 Human Resources report 17 Investment report 19 Island Services overview (from August 2016 Island Services retreat) 24 Island Services reports

24 Sunbeam (Captain’s report) 25 Island Health 27 Island Outreach 29 Partner Churches

30 Scholarship report

31 President’s report

37 Finance report

45 Resume for Jeffrey Shaw, CPA

49 Development report

52 Core values

53 Sunbeam V: Five-year comprehensive plan

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Meeting of the Board of Directors

November 9, 2016

Agenda

Call-in number: 877-314-2278 Participant code: 0148649

Call to Order at 3:30 p.m. Patsy Fogarty

Opening Prayer Scott Planting

Consent Agenda • Minutes of September 21, 2016 meeting• Downeast Campus report• Governance report• HR report• Investment report• Island Services reports• Scholarship report

Reports • Chair’s report Patsy Fogarty • President’s report Scott Planting • Finance Committee Gavin Watson • Development Committee Stacey Smith and Ellen Pope

Discussion • Core values• Sunbeam V: Five-year comprehensive plan

Other Business • Harrington property report Roger Clapp

Executive Sessions

Adjourn

Upcoming events • Christmas Open House Friday, December 2

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2017 Board Meeting Dates

February 15

May 17

July 12 followed by annual meeting and Land & Sea lecture

August 16 Gala on August 18

September 20

November 15

All meetings are on Wednesdays and begin at 3:30 p.m.

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Mission Goals for 2016

I. Programs

1. The Mission will continue to integrate its programs, as outlined in the strategic plan. • DEC will build the Family Engagement Program in collaboration with EdGE • Island Services will develop resources around isolation and mental wellness and share

with DEC staff • The Scholarship program will work with EdGE and the Family Engagement Program to

advance their goals • DEC will pilot the “Sunbeam on Wheels” using EdGE vans

2. Each program will identify appropriate metrics and apply them consistently. The Board’s program committees will monitor each program’s progress towards its goals. 3. At the Board’s May meeting, the President will present a schedule for the periodic assessment of each Mission program.

4. Island Services will be the first program to be thoroughly assessed. The review will result in recommendations at or before the Board’s December meeting for

• Partner church support • Refurbishment or replacement of Sunbeam V

II. Marketing and Public Relations

1. A manager of marketing and communications will be hired in February and begin implementation of the Marshall Plan as soon as it is available.

2. The Marshall Plan will be finished in March and reviewed by the Board at its May meeting. 3. The Mission will launch a new website on or before September 1.

III. Finance and Administration 1. The President will work with staff managers and the CFO to insure that the approved budget is delivered as expected. He will communicate any impending major variances from plan to the Finance Committee as soon as possible to permit appropriate adjustments. 2. The President and CFO will develop a consistent calendar for financial reporting to the Finance Committee and the Board. They will develop this calendar in concert with the Finance Committee at an organizational meeting to be held in February 2016. 3. The President will work with the Finance Committee to develop a clear process to evaluate the financial performance of Mission initiatives according to a calendar and standards approved by the Finance Committee.

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4. In February, the President will appoint an ad hoc committee to assess the Mission’s current and future IT needs and how best to meet them. The committee will report its findings at the Board’s May meeting.

IV. Development

1. The Development Office will define a clear baseline at the start of 2016 for numbers of donors, gifts, identified prospects, etc., against which progress can be measured. 2. The Development Office will increase its portfolio of major gift prospects to one hundred. 2. We will continue to work toward successful completion of the capital campaign while concurrently raising sufficient funds to meet current program needs.

• The Annual Fund will raise $1 million in 2016. • The President and Director of Development will spend more time out of the office meeting

with donors, with a goal of ten face-to-face meetings between the Director of Development and donors each month.

3. Voluntarism at the Mission will increase.

• HR and appropriate staff will implement a Mission-wide volunteer management plan. • Each program will be surveyed for potential volunteer opportunities. • Speakers who can carry our message to outside groups will be identified and cultivated.

V. Board Development and Governance 1. The Board will conduct an “audit” for the skills that are currently represented among trustees and those which will are needed, with the goal of increasing

• the number and type of skill sets represented • community representation • diversity

2. The Board will implement a recruitment strategy for directors and officers that

• considers needed areas of expertise, geography (especially in respect to areas served), age, and donor status

• offers a new trustee orientation program • cultivates promising volunteers and service recipients as possible candidates for the board

3. Program directors will create at least two opportunities per year for Board members to have a direct, hands-on experience with their program. 4. The Board will review the Mission’s stated core values and beliefs. 5. The President will present a succession plan for the Mission’s senior managers at the Board’s June meeting.

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Minutes of the Meeting of the Board of Directors Weald Bethel Community Center, Cherryfield

September 21, 2016

Present: Edward Allen, Roger Clapp, Les Coleman, Reg Elwell, Patsy Fogarty, Kelli Hutchins, Daniel McKay, Bob Mancini, Scott Planting, Chad Smith, Gavin Watson, Jock Williams, and Scott Planting, President (ex officio)

On phone: Stefan Cushman, Dennis Damon, Stacey Smith

Staff present: President Scott Planting, Ellen Pope, Ann Cox Halkett; Wendy Harrington and Charlie Harrington for the first part of the meeting

At 3:30 p.m., Patsy Fogarty, Chair, called the meeting to order. She invited Scott Planting, president, to open the meeting with a prayer. Opening prayer and meditation: Scott began with a short meditation on Jeremiah 32: “Things aren’t going well for Jerusalem. At that time the army of the king of Babylon was besieging Jerusalem, and the prophet Jeremiah was confined in the court of the guard that was in the palace of the king of Judah, so in the midst of a lot of bad news. Jeremiah said, ‘The word of the LORD came to me: Hanamel son of your uncle Shallum is going to come to you and say, "Buy my field that is at Anathoth, for the right of redemption by purchase is yours." Jeremiah buys the field. Lesson concludes: ‘Thus says the LORD of hosts, the God of Israel: Take these deeds, both this sealed deed of purchase and this open deed, and put them in an earthenware jar, in order that they may last for a long time. For thus says the LORD of hosts, the God of Israel: Houses and fields and vineyards shall again be bought in this land.’ “The point: Don’t give up hope. Stay the course. Like Jeremiah, the Seacoast Mission is investing in a place where people often wonder where to look for hope. What I like about Jeremiah is that he is practical. He thinks about houses (housing repair), fields (sustainable agriculture), and vineyards (blueberry barrens, jobs). When the evidence is all to the contrary, keep the faith—invest.” Prayer God, you inspired Jeremiah to buy a piece of land when no one could see a future in it. Grant us such commitment to the future of Downeast people, that you will always have workers for your vineyard and harvesters for your fields. Amen. Patsy asked that the order of the agenda be changed so that Wendy and Charlie Harrington could make their presentation first. The Board concurred. “Fighting poverty downeast” – Wendy Harrington, director of service programs, and Charlie Harrington, director of EdGE, gave a presentation about their work at the Mission. Wendy noted

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2 that the Mission has had a relationship with the county’s people for more than hundred years, which has built a great deal of trust. She also noted that “in the last 15 years, we’ve seen the focus become much more intentional about helping break the cycle of poverty.” Both Wendy and Charlie talked about how their programs remove barriers to participation. They reviewed the plan for the new Family Engagement Program providing targeted support, resources, and education for EdGE children and their parents. The program is beginning now with the youngest children in the Milbridge elementary school. Consent agenda: Roger Clapp moved, Dan McKay seconded, and a motion to accept the consent agenda passed unanimously. Chair’s report: Patsy Fogarty, chair, noted she was happy to see EdGE students at the recent EdGE tennis tournament and thanked Jock Williams for organizing the event. At the Colket Center, the summer tours were a success and preparations for this season’s Senior Coffee House are underway. She asked the Board to think about Mission goals for 2017. President’s report: Scott Planting, president, reported that the new Sunbeam dock in Northeast Harbor was under construction. Scott recently spent a day downeast with Scott Shaw, director of housing programs, visiting some of the summer’s housing projects. He was consistently received a warm welcome: “These are great people!” He is engaging with the J.T. Gorman Foundation around building a culture of evaluation and metrics at the Mission. The Mission’s volunteer program is under development, and succession planning for senior positions is underway, as is a review of the Mission’s IT needs and capacity. The next step in the IT review is the formation of an ad hoc committee and a staff survey. Development Committee report: Stacey Smith, chair of the Development Committee, said the Gala had been a great success, both financially and in terms of building good connections. The annual fund is mostly on track and the EdGE campaign is “charging ahead.” Ellen Pope, director of development, said a generous donor had indicated that they would make a gift which would leave only $116k left to raise for the EdGE portion of the capital campaign. We have met 55% of our annual fund goal for the year. Gavin Watson said the annual fund effort has been looking much better in the past 60 days and he is “no longer concerned.” He also noted that budget planning has improved greatly over the past few years, and managers are taking ownership of their budgets. He distributed an outline of the budget development plan from Tony Hessert. Gavin also praised the “unsung hero of the finance office, Kathy Jaensch.” Other business: Harrington property: Roger Clapp reported that there has been movement on one of the two, unrelated problems with the property in Harrington bequeathed to the Mission by Theodosia Gray. The buyer who ended up with more property than she was supposed to is interested in resolving the situation, and Roger is negotiating with her and our lawyer about fees and a right of first refusal.

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3 Roger asked for a resolution delegating authority to the Executive Committee to come to an agreement on whatever terms there may be in settling the question of Ms. Clifford’s return of Lot 13. Chad Smith moved, Dan McKay seconded, and the motion passed unanimously. Roger is working on the second, as-yet-unresolved issue of the violation of deed restrictions. There being no further business, the Board went into executive session and adjourned upon completion. Respectfully submitted, Ann Cox Halkett Upcoming Events

• Board meeting Wednesday, November 9, 3:30 p.m. • Christmas Open House Friday, December 2, 5:30 p.m.

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Downeast Campus Report – October, 2016

The goal for all Downeast Campus programs over the next three years is to better coordinate the work we do with individuals, families and organizations in order to provide more comprehensive support. A recent article on the Mission’s Facebook page and website, The Magic of New Beginnings, provides an example of this. It describes how one family, the Small’s life changed as a result of their relationship with the Mission. http://www.seacoastmission.org/2016/10/29/magic-new-beginnings-one-mothers-story-missions-housing-rehab-program/

EdGE and the Downeast Campus staff knew the Smalls for a number of years. Mikayla started

attending EdGE as a 4th grader. Her mother used Downeast Campus programs after her husband, Mikayla’s father, left and provided no financial support. Their home was unsafe, cold, and damp. This situation brought them to the Mobile Home Rehab program which became a catalyst for many positive changes in their lives.

Tara and Mikayla’s story was written by a Downeast Campus volunteer, Nancy Saunders. Nancy wrote this piece last year just after the home was finished. I met with Tara last week to learn what has changed in the year since she and Mikayla have been living in their ‘new’ home. One year later:

• Mikayla invites friends to her house for playdates and sleepovers. • Tara’s health has greatly improved. • She has a smile on her face, speaks hopefully of the future, and finds joy in everyday things. • Tara loves to cook. The new kitchen is her favorite room in the house. The day we met she was

making quarts of mincemeat for herself, family, and friends. • Their financial situation is improved. Tara is employed by a local blueberry company earning a living

wage. • Utility costs were lower last winter as a result of the insulation and weatherization provided through

the Housing Repair Program. • Tara worked with an attorney to guarantee that Mikayla’s father would pay child support on a regular

basis. • And, Tara has offered to volunteer at the Downeast Campus, a way to give back and pay it forward.

Tara and Mikayla’s story provides real life examples of the impact on one family’s life when Mission’s staff provide more in-depth and coordinated programming in Washington County.

Tara and Mikayla are on the lower step, far right and middle, surrounded by volunteers from churches in Amesbury and Newburyport Massachusetts.

Submitted by Wendy Harrington

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Maine Seacoast Mission

Governance Committee Report

November 9, 2016

Board orientation sessions for Kelli Hutchins and Bob Mancini (who joined the board after the 2015 orientation had been completed) were held on September 21 in Cherryfield and on October 12 in Bar Harbor. The sessions provided summaries of the Mission’s strategic plan and its varied activities and afforded an opportunity to meet and hear from all members of senior management.

Linda Lewis is spearheading an initiative to consider how better to define the status and role of Honorary Directors. That effort is progressing, and we expect to report its results to the full Board at a later meeting.

We would like to recruit additional board members with expertise in finance and marketing, respectively. If you are aware of prospects, please call or email Dan McKay at 207-745-7434 or Daniel.g.mckay@gmail.com.

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HR Committee

November 2016 BOD Report

Areas of Recent Focus

Volunteer Management • Mission-wide volunteer appreciation luncheon held at the Colket Center on October 28 • Mission-wide volunteer handbook developed • Mission-wide volunteer application, agreement, liability and media waivers developed • Job descriptions for volunteer positions being drawn up • Procedures for tracking volunteer time given to the Mission being developed • A survey for Mission staff on using volunteers in new ways will be completed in November • Anna Silver, Development Associate, will lead the volunteer management effort in

conjunction with the HR office and other Mission volunteer coordinators Staff training

• This fall, EdGE staff has received first aid training and mandated-reporter training from DHHS

• A new EdGE handbook for high school and college staff was produced • Managers have received “positive work environment” and video-display training this fall;

non-management staff will soon receive theirs • Professional development and training funds need to be included in the Mission’s annual

budget. Professional development improves staff performance and retention. New FLSA regulations

• The threshold for salaried workers who are exempt from overtime regulations is increasing to $47, 476 in annual salary on December 1

• This will impact EdGE site coordinators, who will need to keep close track of time worked, especially in weeks with evening activities for families

• New regulations may affect EdGE’s ability to offer overnights and trips with students, as they will almost certainly require overtime pay

Status/Activities

Weapons signage is now at the Downeast Campus and EdGE

Record retention – Ann is sorting out existing personnel files according to HR best practices; this is an ongoing project

Self-audit/HR program review – To be discussed along with other issues at an upcoming HR Committee meeting

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Asset Class September 30, 2016 LT Target IPS Target IPS Range

Cash, Deposits & Money Market Funds $43,191 0.1%

Endowment: Cash & Bank Deposits in Investment Account (219) (1) $19,599 0.1%Endowment Operating Brokerage Cash (169)

(2) $23,593 0.1%Fixed Income $8,210,546 26.2% 31.1% 30.0%

U.S. Investment Grade Fixed Income $5,629,209 18.0% 24.0% 20.0% 10%-30%

GSAM: Fixed Income $3,199,706 10.2%TIPS Separate Account $1,349,066 4.3%GS Enhanced Fixed Income $1,080,436 3.4%

Other Fixed Income $2,581,337 8.2% 7.1% 10.0% 0%-15%

GS High Yield Floating Rate Fund $683,418 2.2%GS High Yield Fund $1,897,919 6.1%

Public Equity $12,889,533 41.1% 36.7% 34.0% 25%-45%

US Equity $8,007,521 25.6% 22.8%

Blackrock S&P 500 Index Fund (SPY) $5,192,590 16.6%Multi-Manager US Dynamic Equity Fund $1,600,084 5.1%Invesco Small Cap Core $688,623 2.2%Madison Small Cap Fund $526,224 1.7%

Non-US Equity $4,882,012 15.6% 13.9%

State Street Hedged International Developed Equity Index Fund $2,061,696 6.6%Artisan International Fund $994,813 3.2%Causeway International Value Fund $1,037,374 3.3%State Street Emerging Market Equity Index Fund $788,129 2.5%

Real Estate $1,515,550 4.8% 4.5% 8.0% 0%-15%

Dow Jones US Select REIT Index Fund (SPDR) $761,433 2.4%Dow Jones ex-US Select Real Estate Securities Index Fund (SPDR) $754,117 2.4%

Hedge Funds $4,849,942 15.5% 14.7% 15.0% 0%-25%

GS Hedge Fund Opportunities $2,772,465 8.8%GS Princeton Fund $1,497,525 4.8%GS Global Opportunities Fund $579,953 1.9%

Private Equity (4)

$1,038,092 3.3% 13.0% 13.0% 0%-15%

Landmark Equity Partners - secondary PE (3) $570,010 1.8%Private Equity Managers 2014 $236,671 0.8%Private Equity Managers 2015 $197,917 0.6%Private Equity Managers 2016 $24,494 0.1%Vintage VII Offshore Holdings $9,000 0.0%

Tactical Tilts $2,790,602 8.9%

GS Tactical Tilt Fund $2,790,602 8.9%TOTAL ENDOWMENT ASSETS $31,337,457 100.0% 100% 100%

Endowment Assets held at GS: $30,767,447Endowment Assets not at GS (Landmark): $570,010TOTAL ENDOWMENT ASSETS: $31,337,457

Non-Endowment Assets held at GS: $1,198

GRAND TOTAL: $31,338,655

Assets in black are at Goldman Sachs; Assets in blue are held away from Goldman Sachs. Please see last pages for important disclosures.

(2) "Brokerage Cash" is cash held outside PMG's managed assets, typically for future monthly expenditures. "Non-Endowment Brokerage II - Gift" holds gifts that come into the account for processing. Sometimes these gifts

are added to the Endowment and other times they are returned to the organization to meet spending needs per the clients request.

(3) Market Value for Landmark reflects the market value as of 06/30/2016 per the Landmark Website on 10/10/2016.

(1) The cash balance is often set aside for tactical investing or rebalancing purposes within the investment account per PMG's mandate.

(4) Values of Private Equity investments at Goldman Sachs are subject to change and may reflect values that are lagged by a quarter or more.

Maine Sea Coast MissionTotal Asset Allocation as of 09/30/2016

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Total Asset Allocation as of 10/31/2015

Time Period

MSCM Portfolio

Results (1)

40% Barc Agg /

60% MSCI All

Country World

40% Barc Agg /

30% S&P 500 /

30% MSCI EAFE

MSCI All Country

World Index in

USD

Barclays

Aggregate Bond

Index

HFRX Global

Hedge Fund

Index (USD)

as of 9/30/2016

Year-to-Date 2016 3.50% 6.31% 5.34% 7.09% 5.80% 1.33%

as of 12/31/2015

Trailing 1-Year -1.24% -1.02% 0.66% -1.84% 0.55% -3.64%

Trailing 3-Years 4.93% 5.28% 6.67% 5.82% 1.45% 0.74%

Trailing 5-Years 4.59% 5.22% 6.35% 3.62% 3.25% -0.72%

Trailing 10-Years 3.27% 5.14% 5.33% 4.22% 4.51% -0.17%

Year 2015 -1.24% -1.02% 0.66% -1.84% 0.55% -3.64%

Year 2014 5.66% 4.90% 4.89% 4.70% 5.97% -0.58%

Year 2013 10.72% 12.39% 14.97% 15.29% -2.02% 6.71%

Year 2012 9.20% 11.49% 11.84% 16.83% 4.21% 3.51%

Year 2011 -0.79% -0.85% 0.20% -13.71% 7.84% -8.87%

Year 2010 12.12% 10.82% 10.07% 11.15% 6.54% 4.78%

Year 2009 18.99% 23.26% 20.01% 41.45% 5.93% 13.17%

Year 2008 -34.51% -25.33% -24.31% -45.53% 5.24% -23.04%

Year 2007 9.3% 9.87% 8.02% 16.65% 6.97% 2.09%

Year 2006 15.5% 14.16% 14.44% 26.65% 4.33% 9.40%

Year 2005 11.57% 1.28% 12.00% 20.91% 2.43% 2.68%

Year 2004 (partial) 7.47% 10.85% 11.40% 18.11% 1.19% 2.17%

Please see last pages for important disclosures

In the event of any discrepancy between the information contained herein and the information contained in your monthly account statement(s) either at Goldman Sachs or another institution, the latter

shall govern.

Maine Sea Coast MissionChange in Value as of 9/30/2016

(1) Data regarding periods prior to account opening at GS in mid-2013 was provided by The Maine Sea Coast Mission. Data post account opening at GS includes both GS assets and non-GS assets

(Landmark) as detailed on the prior page. Information regarding Landmark per Landmark website and is as of 10/10/16.

All figures shown are dollar-weighted results that calculate change-in-value by using [(ending market value -beginning market value + net cash outflow) / beginning market value].

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Sunbeam Report

Fall 2016

Sunbeam “On the hard” With a fresh coat of paint and a new bow thruster, the Sunbeam is back in action for the fall and winter. Our decision to switch the shipyard haul-out to September was a success with the yard crew much more attentive to our needs without the heavy demands of the spring launch season. Our new thruster has been a big improvement, giving me more confidence in the tighter harbors (did I mention Matinicus?) that we visit. Thank you Jock and Clark for your help making this a reality A few recent highlights: Birch Bay Cruise: Each fall we take a number of residents from Birch Bay Village on a cruise around the greater harbor area. This year we headed over toward Otter Cove and back toward the Cranberry Islands. This cruise is popular with the Birch Bay residents, and the crew enjoys having them aboard, as they are a particularly engaged group with many stories and bursts of laughter along the way. Cross Country Team to Swan’s Island: On October 15th the Sunbeam transported the Cranberry Isles School Cross Country team to Swan’s Island for a meet. The islands always pull out all the stops for these meets with a full lunch and an awards ceremony that make all the kids feel special about their participation. MDI Marathon: This could be my favorite trip of the year. Early in the morning of the MDI Marathon, we anchor the Sunbeam at a highly visible spot along Sargeant Drive in Mount Desert. For the next three hours we yell, blow the horn and generally make a racket to encourage the runners along what can be a challenging portion of the course. This is a high visibility event with as many as 1800 runners feeling encouraged by the Sunbeam. I have been told that many runners were heard after the race mentioning how fun it was to be supported in such a unique way. Thank you for your support, Mike Johnson Sunbeam Captain

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Island Health Update

A quick update regarding events specific to the last few months:

Our elder care conference, held on Islesboro on October 24th and 25th, was “the best yet” according to the 25 people in attendance. Ten islands as well as Elder Care Network of Lincoln County were represented at the conference.

Some of the highlights from the agenda:

● Four representatives from the State met with the administrators of the islands that have elder care homes; North Haven will soon be the fourth island to build an Elder home. Division of Licensing and Certification, Workforce Development, and the Ombudsman Program were all represented.

● Rick Erb from the Maine Health Care Association also attended. Having Rick and the people from the State present and talking together is an important accomplishment. This is the group we worked with to gain the 15% rate increase for the island elder care homes. Seeing representatives from the islands and hearing about the issues they face has really made for good relationships and forward progress.

● http://www.nhshousing.org/aging-on-islands is a link to the film we showed made by Hannah Pingree about North Haven’s elder care home project. It also includes the panel discussion at their event, which I was part of. The film is worth watching as it shows why we do what we do.

● Legal Services of Maine spoke about POAs, explaining various types and what each is, as well as answering questions about elder abuse.

● Anita Ferris from Eastern Area on Agency spoke about Elder-related nutrition issues.

● Maureen Giffen spoke on calling providers and alternatives to medication.

● Hairy Chermak from Acadia Family Center covered self care.

● A discussion group on the book “Being Mortal” was led by social worker Margie Spencer.

● Annual work plans for each island were discussed, as well as requests for monthly conference calls and evaluations of the conference.

● Possibly the most important benefit was the informal networking and support that went on throughout. We heard over and over from attendees that “It is this conference and time together that gives us hope and energy for the next year’s work.”

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Flu Clinics

● Ninety-seven flu shots were given on six islands so far. Getting there involved six different boat rides excluding the Sunbeam. Not only is the vaccine itself important, but these clinics are a great opportunity to check in with islanders.

Speaking Engagements

Douglas and I spoke at the Rockport Opera House about the Seacoast Mission’s work. I have been invited to speak at Gordon Bok’s “Working on the Water” annual event in November. I continue to be amazed at how many people have their own story to tell about what the Mission means to them.

MeHaf Grant Meeting

A site visit was done by MeHaf. We were asked to have four partners attend the meeting. We asked Dr Diehl Snyder, Dr Dan Johnson and two islanders to attend. Attending for Diehl and Dan meant canceling half a day of patients and the islanders had to come over by lobster boat. They spoke very highly of the Mission’s work on the island and support our work, as evidenced by the effort and time they dedicated to attending this meeting.

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Maine Seacoast Mission Board of Director’s Report

Island Outreach

October 2016

2016 continues to cruise along quite nicely for Island Outreach. Programming has been active

and productive since my May 2016 board report. The remainder of the calendar year will be

equally active and productive.

Here are a couple of program highlights:

May was a busy month for school trips. The Sunbeam took the twenty-eight member jazz band

from Mount Desert Elementary School to Isle au Haut for a night of music and dancing at the

town hall. Islanders of all ages filled the dance floor for a swinging good time. Later in the

month, Planet Pan, the steel drum band from Blue Hill Academy, played concerts on

Frenchboro and Swan’s Island. This is a much anticipated annual trip aboard the Sunbeam. The

band is already scheduled for May 2017!

The Sunbeam transported forty youth and adult mentors from Deer Isle/Stonington to Isle au

Haut at the end of May. This trip was a kick-off event for Reach by 21, a youth mentoring

programming aimed to help at risk youth develop into healthy adults. This trip marked the first

meeting between the youth and their mentor. The pairs spent the day removing trash from Head

Harbor, on the far side of the island.

The 10th

Anniversary Edition of The Island Reader was published in June. Creative writing

and visual artwork from eleven islands was represented in the annual anthology. In response to

its growing popularity, The Island Reader website went live in October. Interested artists can use

the site to submit their work for upcoming editions. Plans to give The Island Reader an ISBN

number are in the works for 2017. An ISBN will allow The Island Reader to be sold at book and

gift stores in an effort to address the rising costs of publication.

July was a month for integration and collaboration. Marilyn Nickson (aka Mrs. Christmas)

cruised with the Sunbeam early in the month. Marilyn wanted an opportunity to meet her island

800 pounds of trash on the Sunbeam

In an effort to address the growing number of

people who want to volunteer aboard the

Sunbeam, Island Outreach hosted a

Volunteer Day of Service aboard the boat in

July. Thirty-seven volunteers traveled to

Frenchboro to pick up beach debris and other

sundry trash around the island. We bagged

and removed over 800 pounds of trash!! This

trip was so successful that two have been

scheduled for summer 2017.

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Christmas elves in person and begin discussing plans for gift distribution and delivery. Thirteen

students from EdGE also traveled with us in July as part of the EdGE summer camp program.

These students visited Frenchboro, Isle au Haut and Matinicus; exploring the islands and meeting

and talking with islanders of all ages. Late in the month, the Lighthouse Restoration

Committee from Isle au Haut cruised with us to Swan’s Island to meet the Lighthouse

Restoration Committee there. The two groups spent the day sharing ideas and brainstorming

ways to continue their individual efforts. July was also the 2016 Hospice Volunteers of

Hancock County regatta. The Sunbeam took spectators on the water for a day of race watching

and networking.

What is coming up for the fall…the Middle School Retreat is expanding to the Middle to High

School Transition program (I am looking for a catching name, if you can think of one.). This

program will maintain the retreat in January, but expand to include my working with 6th

, 7th

and

8th

graders on island throughout the academic year. It will also include tracking 9th

graders in

their first year of high school to determine program effectiveness.

Like I mentioned at the beginning of my report, Island Outreach was and is activing working

with the islands and main land organizations to address symptoms related to isolation and

leading healthy lifestyles. I look forward to continuing this mission to serve our island

communities.

Respectfully submitted,

Douglas Cornman

Director of Island Outreach

Blessing of the Pets on Monhegan

Interspersed throughout the summer months

were four funeral cruises, a wedding, and

multiple church services, including a

Blessing of the Pets on Monhegan. On the

main land, I presented programs at both the

Downeast Campus in Cherryfield and at

the 2016 Island Institute Teachers

Conference in Belfast. Both presentations

focused on various strategies to lead

healthier lifestyles.

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Partner Church Report

As of the end of March 2016, ministers of the partner churches—North Haven Baptist, Union Church of Vinalhaven and Second Baptist Church of Islesboro—are now employees of their own church. Blue Hill accounting is doing their payroll and helping prepare financial reports.

The Seacoast Mission is no longer their employer.

The Mission now provides grants to the churches based on ‘mutual mission’ projects with their churches and larger communities.

North Haven Baptist Church—Mission grant: $27,000.

Union Church of Vinalhaven—Mission grant: 12,500.

Second Baptist Church of Islesboro—Mission grant: 15,500. (As of 8/12/16 the pastor of the Islesboro church is no long with the church and the grant was terminated.) We are helping the churches make the transition by providing Blue Hill Accounting a $1200 fee for each church. These grants are biannual, and I will review them. As of November 6, Atlantic Baptist Church on Swans Island will have a half-time pastor. We’ve agreed to provide half of salary, or $12,000-13,000, in a grant as with the other partner churches. In addition, the Mission has done some capital work to improve the interior of the Swans Island parsonage, owned by the Mission, to make it habitable for the new pastor. Thank you, Scott Planting

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November Scholarship Report Terri has visited two schools recently: Sumner Memorial High School in Sullivan and Shead High School in Eastport. These meetings help continue the Mission’s friendly collaboration with high schools in our service area. Terri and the school’s guidance counselors discuss the graduating class’s aspirations and what circumstances may arise that will affect students, the application process, deadlines, and expectations. Over the next few months, Terri will reach out to other high school guidance counselors to introduce herself to the new staff and catch up with seasoned staff. Care packages were sent out the third week of October. They included a bag with the Mission’s logo, flash drive, earbuds, chips, chocolate candies, water bottle, and a personal hand written note, along with some left over Mission swag. Members of the Scholarship Committee helped—special thanks to Lorraine Allen for all the personal notes and treats. This year we were also able to send small packages to renewed scholarship recipients that included a personal note, earbuds, flash drive, candy, and chap stick. The students are so grateful to have received something and to know that the Mission is thinking of them. The scholarship office in mid-October. The development office has ordered extra Christmas cards this year, permitting us to can send them to all students, thus fostering a deeper connection between the Mission and scholars. The budget process has begun, and Terri is working with Scott to complete the scholarship portion of the 2017 budget. She would like to increase the frequency of the care packages, sending them out twice a school year, and have bedding available for those students that do not have the ability to purchase new bedding for school. That would give the student a sense of pride, having nice things to start off their college career. Terri would also like consideration given for a separate scholarship fund to be awarded to students in an official five-year program whom the Mission has supported for four years. At this time the scholarship program does not have a donor for the third Angus MacDonald Scholarship. This particular scholarship fund needs to acquire a $60,000 donation which would support the scholarship in perpetuity. The Scholarship program has not been a funding priority for a number of years. We are hopeful this will change. The Scholarship Committee will be addressing this at its next meeting. Submitted by Terri Rodick

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President’s Report – November 9, 2016

1. Volunteer Appreciation

“Appreciation is a wonderful thing: It makes what is excellent in others belong to us as well.” – Voltaire

Recently 30 Seacoast Mission volunteers gathered at the Colket Center for an appreciation luncheon. Let me tell you about them:

• Eighty year old Bunny and Joan are the heart and soul of the Cherryfield food pantry. Bunny, a former Addison postmistress, brings strong organizational skills, and Joan a warm, generous spirit to serving their neighbors.

• Stephanie and Sophie have taken on the task of digitizing the Mission archives. At first undertaking the work as part of a community service project but now determined to see the job to completion, these two young women are carefully scanning and cataloguing Mission history so it can be widely available.

• Shari and Penny are faithful members of the “Sunbeam Society,” which supports Mission events like the Gala and Colket Center events. They can be counted upon to show up and do all the behind-the-scenes work that makes Mission events so beautiful.

• Two 8th grade EdGE students at Milbridge elementary help out in the pre-K to Grade 1 class, translating English to Spanish for five little children—but they were at school on Oct. 28th, not at the luncheon.

• Patsy and Stacey, who were on hand at the luncheon representing the Mission’s board of directors. I am mindful of the skill, devotion, and generosity of time members of the Board bring to the Mission.

• And there are other volunteers not present at the luncheon that are vital to the Mission: the hundreds of church volunteers who participate in the Summer Housing Ministry, and the doctors who give of their time and talent aboard the Sunbeam. I think of Diehl and Dan, psychiatrist and psychologist, who take a day out of their schedules to meet with grant funders.

• And lastly, deserving of our appreciation is the Mission staff who work closely with volunteers.

From young to old, from all walks of life, with technical skills or a strong back, Mission volunteers represent a great diversity of gifts and a deep commitment to this place and its people.

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So it is fitting that we take time to express our appreciation for our volunteers’ service. I love Voltaire’s definition of appreciation—making “what is excellent in others belong to us as well.” I love the sense of expansion. What volunteers do makes all our lives bigger, richer, more full of possibility. From folks packing a box of groceries at the food pantry in Cherryfield, to members of the Endowment Investment Committee stewarding our resources, to a doctor fitting glasses for fishermen on Matinicus—all of this, and so much more, belongs to each of us.

2. 2017 Mission Goal Review I. Program

i. the periodic assessment of each Mission program ii. Island Services will be the first program to be thoroughly assessed.

– from the Strategic Plan

I will be bringing a report by the Island Services committee assessing their program area. In the past year, Island Outreach and Island Health have focused their programs. There is a high level of cooperation between Island Health, Island Outreach, and the Sunbeam crew. The Island Services Committee has developed a five-year comprehensive plan for the Sunbeam V. The transition of pastors of the Island Partner churches from Mission employees to church employees has been completed. Pastors of Island Partner churches now receive grants based on proposals in line with Mission goals.

3. Educational Initiatives

Several exciting and innovative educational initiatives are taking shape in Washington County right now. The EdGE program is already partnering with some of them, like the Gear Up program, and may partner with others. The Downeast Campus has been learning about the Family Futures Downeast Program as we design our Family Engagement Program.

Pre-K and Family Engagement

Kim Summers is a VISTA volunteer working with Wendy Harrington to develop the Family Engagement Program at Milbridge Elementary School. Since she arrived in Cherryfield three months ago, Kim has been building relationships with parents, community members, and partner agencies. She is also working in the EdGE afterschool program as the Pre-K to grade one teacher. This connects her to the children, their parents and teachers which is vital to the success of the Family Engagement Program.

Since September, Family Engagement has participated in in many events at Milbridge Elementary School. At the fall open house, Jen Kearns gave an overview of the EdGE Afterschool and Family Engagement programs. We brought a haunted truck to the MES Trunk or Treat Halloween event. In November, during the first EdGE family night, Kim will lead an activity and provide information about the Family Engagement program and upcoming events.

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During parent teacher conferences, we will provide refreshments and ask parents to complete a survey that will help us shape the program. At the end of the month, we will host a school-wide family fun night focused on math and literacy. All these events are focused on building awareness of the Family Engagement Program and building relationships with the families.

Kim has been with the Mission for only three months but in that time she has made a huge impression on the community, the school and the children with whom she works.

“Gear Up” at Narraguagus Jr and Sr. High School

The EdGE program began its collaboration with the Gear Up program this past summer. The goal of Gear Up is to prepare economically disadvantaged students for postsecondary education by improving academic performance and the rate of high school graduation, and increasing students’ and parents’ knowledge of postsecondary education options, preparation, and financing.

Gear Up seeks to raise aspirations and “build a college-going culture based on early college awareness by nurturing in students the confidence to aspire to college and the resilience to overcome challenges along the way” (College Board, 2010, p. 3). The Quaglia Institute for Student Aspirations (2013) identifies three guiding principles for the development of high student aspirations: self worth, engagement, and purpose. In order to develop self worth, students must have role models and receive recognition for their efforts and perseverance. Engaged students develop “a spirit of adventure [in which] they are not afraid to try new things, or to take on healthy challenges, regardless of whether they might succeed or fail.” Finally, students develop a purpose when they take ownership of their future, which is a reflection of their self-efficacy and outcome expectations (Lent, Brown, & Hackett, 1994).

The Gear Up program is designed to be delivered throughout grades seven and eight. Students will participate in a variety of experiential learning and mentoring programs that culminate in a major activity at the end of each school year. Oversight of the program will be provided by a coordinator employed by MSAD 37, funded by GEAR UP Maine.

Aspiration Incubator Program (AIP) In January 2016, the Lerner Foundation announced its decision to focus its resources on raising the aspirations of middle school students in rural Maine. Of particular interest to the Foundation are youth development program models that incorporate mentoring as a central component to program activities, such as Trekkers, based in mid-coast Maine. The EdGE program has been invited to apply for a substantial grant from the Lerner Foundation.

Trekkers, the Lerner Foundation’s model, is a non-profit outdoor-based mentoring program that has served students in mid-coast Maine since 1994. Its unique mentoring model connects young people with caring adults through the use of expeditionary learning, community service, and adventure-based education. 94% of students who enter the Trekkers program in 7th grade go on

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to graduate high school, compared to 82% of their peers. 74% of Trekkers who graduate high school go on to some form of higher education, compared to 62% of their peers.

Trekker programs are designed to provide an ongoing supportive network for youth in the community, while fostering valuable life skills that will help the students prepare for life beyond high school graduation. Trekkers is unique in supporting students over the “long haul” as they graduate from one year into the next, on a six-year journey that begins when they are in 7th grade and continues until they graduate high school with a special focus on supporting students through the critical 8th - 9th grade transition. Along the way, Trekkers teaches students communication, teamwork, and leadership skills, and each year engages them in designing, planning, and executing a grade-specific educational expedition. It is easy to see similarities between Trekkers and EdGE.

TREE ~ Transforming Rural Experience in Education is a project of the Cobscook Community Learning Center (CCLC) in Trescott, Maine, led by Brittany Raye (formerly the guidance counselor at Narraguagus High School in Harrington). TREE is a three-to-five year pilot project seeking to transform rural schools by making them poverty- and trauma-informed. It will select five Washington County schools to partner with in a pilot project, helping them build their ability to mitigate poverty-related barriers that negatively affect learning and behavior outcomes for students. Once successful results are achieved in the pilot schools, TREE plans to extend the project’s principles and concepts to other rural schools in Maine. The inspiration for this project is the work of Pam Cantor, MD, and the Turnaround for Children Project http://turnaroundusa.org based in urban schools in New York and Washington, D.C.

Family Futures Downeast - A New Model Family Futures Downeast (FFD), sponsored by the Community Caring Collaborative (CCC), creates access to education and employment opportunities for parents with young children. FFD uses a two-generational approach that combines post-secondary education and workforce development with high-quality early education for FFD children. The program offers services and supports participants need if they are to improve their lives, including transportation and technology resources, educational remediation, and strong emotional, social, and career supports. These strategies will significantly increase the number of low-income parents who can enroll in college in Washington County as a pathway to self-sufficiency.

Supported by the program, parents gain the confidence and the ability to pursue educational and career goals, just as their children benefit from outstanding, high-quality early education at campus-based centers. Participants enroll at the University of Maine at Machias or Washington County Community College.

FFD parents come with a legacy of generations of poverty, trauma, exposure to violence, substance abuse and addiction, and often a profound loss of hope generated by those experiences. Supports help ensure that students’ basic needs are met and include intensive, structured

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coaching that builds skills and gives parents the opportunity to imagine and pursue the future they want for themselves and their children. The program changes outcomes for parents, their children, and the institutions and organizations that partner to make it a success.

4. Data Driven Technical Assistance

The Mission has received support from the John T. Gorman Foundation (JTG) to engage the Data Innovation Project (Muskie Institute, University of Southern Maine) for one year to move towards its goal of becoming a data-driven organization. Specifically, the Mission will focus on the following priority areas:

1. Training and technical assistance on data-driven decision-making across the entire organization (including its board, leadership and program managers);

2. Identifying how to measure and monitor its efforts to better integrate its programs; and

3. Enhancing the capacity for performance measurement and evaluation related specifically to the EDGE program, the scholarship program and the Family engagement pilot.

4. This work will build upon the investment EDGE has made to develop program impact measurement with Policy Studies Associates (PSA), Washington, DC.

5. Recent Activities

• Ad hoc finance committee on “living within our means” • Maine Community Foundation ‘community listening meeting, Machias • Mission managers meeting to discuss marketing and public relations, strategic planning • Downeast Nonprofit Network meeting at Colket Center • Board member orientation • Employee Appreciation day at Schoodic Institute • Mission Volunteer Appreciation luncheon at the Colket Center • Island Health – 7th annual Island Eldercare Conference, Islesboro • Sunbeam’s move to new dock • Maine Community Foundation Inaugural Summit, Portland • “Coffee’s On” re-opening on November 1 • Foundation and funder visits –

o Davis o Lerner o MeHAF o Robbins de Beaumont

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TO: Maine Seacoast Mission Board of Directors

FR: Ellen Pope, development director

DT: October 28, 2016

RE: Development, marketing, and public relations

________________________________________________________________________

Development

Fortune smiled on the Mission this summer, as fans of EdGE stepped up to take this project over the finish line. The EdGE Challenge has just $76,000 left to meet the full Barr Foundation match of $4 million. Connie Greaves Bates and I visited with donors in Southern Maine earlier this month, who have been asked to be part of this final push.

The development committee endorsed a plan and timetable for the Island Health endowment project to begin in earnest in the first quarter of 2017 and work toward a conclusion this summer. To achieve this, I propose working with Gary Friedman and Martha Dudman of Friedman Associates, Inc. Gary and Martha are local professionals with a solid record of providing fundraising counsel for campaigns. Investing in this assistance will help ensure successful completion of the project, while allowing our focus on other priorities for development and marketing, including: analysis and strategizing for annual giving; developing a planned giving program; stewardship of donors; working on new strategies to cultivate and secure business support; and addressing internal needs, such as confirming gift acceptance policies and developing a policy and practices for a gift annuity program.

Wendy Harrington, Scott Planting, Tom Hitchens, our patient architect, and I will meet later this fall to re-group around finishing the Weald Bethel renovation. We anticipate that an updated case for support and renewed staff and board member attention will identify the approximately $250,000 remaining to finish this much-needed addition. You’ll recall this phase includes a kitchen to serve the Table of Plenty, the legions of volunteers that stay at the Weald Bethel during the summer, and a steady stream of EdGE students.

Annual Giving results were reviewed by the development committee on October 26, when the highlights included: the Mission achieved 66% toward the annual giving goal of

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$1 million (discounting a large pledge for operations to be received in 2017 and 2018); leaving $331,000 to be raised before December 31 (this has fallen to $288,000 this week). It is hoped that the Fall appeal, which was sent October 21, will be robust; early indications support that hope. However, special efforts may be required to meet the goal, such as personal notes and calls, and we are planning for that contingency.

Foundation grants are 98% of the way to the goal of $220,000 for the year, with $130, 000 pending. These grants support an array of Mission programs and services, from EdGE to the food programs, to the Housing Repair Program, to Island Outreach and Health.

Emily Maren, a 2010 Sunbeam Award recipient, visited EdGE last month. After hearing firsthand from Director, Charlie Harrington, Emily made a $20,000 grant to the EdGE Challenge from her advised fund at the Maine Community Foundation.

Marketing, Public Relations & Communications

The goal of the Mission’s marketing program is to increase awareness of and affiliation with the Mission on many levels, from those who contribute support to those benefitting from services. Last month’s report included the status of the indicators that are tracking our progress and success, and I hope that was useful and of interest to you.

This has been a milestone year for advances in social and electronic media, especially Facebook and the success of the Mission’s monthly e-newsletter. I can say “success” because the most recent edition earned a 34% ‘click rate,’ which is 8% higher than the gold standard rate for organizations. Scott Fish identifies interesting and timely news and events to post, tracks down good photos and images, and delivers solid content, with good contributions from staff members who post photos and content to the Mission’s FB page. Scott posts to and monitors the Mission’s Twitter account, which has picked up notable followers such as the Department of Tourism. The Mission now has one portal for Zoom conferencing, which is open to all Mission programs and staff and represents a step toward augmenting Mission communications with video and podcasts.

We continue promoting the Mission in traditional media, such as the recent “Sunbeam in Dry Dock” story—a feature project offered to and accepted by the MDI Islander.

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Our work with Nancy Marshall Communications (supported by an anonymous gift) is gaining traction. We have leads on two potentially major features about the Housing Repair Program for the summer 2017 season. NMC secured two upcoming radio show appearances for Scott Planting to discuss EdGE and its role in raising the prospects of rural youth: Tidesmart Talk, a national radio show based in Falmouth on Friday November 4 at 10 a.m.; and EduTalk, hosted by Larry Jacobs on Tuesday November 15 at 9 a.m.

Look for your Fall issue of the Bulletin to arrive the week of November 7. The issue is focused on the Island Outreach and Health programs, with a reprint of Jack Russell’s remarks from the Sunbeam Award Gala and short features on EdGE Challenge progress and a donor profile related to giving through an IRA. We are eager for your ideas for the content of future issues.

The back cover of the Bulletin reminds readers that Christmas is coming. Please mark your calendar for the Mission’s Christmas Open House on Friday December 2, 5:30 – 7:30. I understand that hundreds of people kick off the holiday season with a visit to the Colket Center to bid on handmade wreaths, enjoy an array of food provided by volunteers, enjoy good music, and view marvelously decorated trees. The Sunbeam Society and other Mission friends work with Anna Silver to continue this tradition for the community.

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Maine Seacoast Mission

Mission Statement – Adopted 9/16/15

Rooted in a history of compassionate service and mutual trust, the Mission seeks to strengthen

coastal and island communities by educating youth, supporting families, and promoting good

health.

Core Values

Our CORE VALUES guide our work and how we conduct ourselves as we strive to achieve our

mission:

o We are committed to the capacity of individuals and communities to determine their future.

o We honor a spiritual center that values wholeness and respect of persons and communities.

o We are committed to being trustworthy and dependable.

o We are devoted to our work for the long term.

o We are responsive to the needs of individuals and communities; we are flexible and

nimble.

o We seek excellence in service delivery.

o We recognize we are stewards of other’s gifts. We take this responsibility seriously and

conduct all business with fairness and transparency.

o We strive to be efficient, effective, and focused on improving outcomes.

o We do our work with a shared passion based on our various personal and religious beliefs.

o We are deeply attentive to those we serve and are guided by their input and participation.

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SUNBEAM

A five-year Comprehensive Plan

We have determined that the SUNBEAM has reached an age, 22 years, when we must

be mindful of her physical condition, as well as her operational effectiveness. On top of these

considerations, it is time for an overall evaluation of the Island Services Committee, its

functions, costs and accomplishments. To this end we have designated the Island Services

Committee and its overall performance as the first program on the MSM New Comprehensive

Plan evaluation program. The following is an outline for pursuing this endeavor.

PHASE I: The First Five Years

We have determined that we have a life-span of approximately five more years

with the current SUNBEAM. At or near the end of that period we will have to

initiate costly structural, cosmetic, and possible major mechanical repairs. We

are not resolving to take this course, but rather to look at all the alternatives,

especially with the time we have remaining.

Last March we met with five recognized boat builders from the surrounding

coastal areas. The purpose of this meeting was to discuss our situation and ask

their advice. The meeting was very successful and we are hoping that this group

will work with us in the future and help direct our efforts.

Our first objective in 2016 was to complete the annual overhaul at Billings and

move forward into the year. We accomplished this task and added a much

needed bow thruster that will increase our maneuverability and provide us with

docking capabilities that were not available in the past. We are also aware of

basic cosmetic refurbishing issues that we hope will be an ongoing project and

that we can afford incrementally. In addition, we need to look at the allocation of

space in the vessel to ensure to we are using every area to our best advantage.

We are keenly aware of our budget and we are working outside this budget to

acquire some of the funding that might be need.

In 2017 we should look at the condition of the plating below the waterline to

ensure that it is totally sound. This is routine and it is not expected that we will

encounter surprises, but we need this assurance. Also, we have to look at areas

inside the hull that will require the removal and replacement of interior

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