BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, …Apr 29, 2019 · Komsas. The above described tract contains 171.70 acres, more or less. SECUON 2. CONDffiONS SUBJECf TO: 1. Recording

BOARD OF COUNTY COMMISSIONERS AGENDA MONDAY, APRIL 29, 2019, 9:00AM

COMMISSION CHAMBERS, ROOM B-11 I. PROCLAMATIONS/PRESENTATIONS

II. UNFINISHED BUSINESS

1. Consider approval of Home Rule Resolution No. 2019-2 consolidating the Shawnee County Community Corrections Dept. with the Shawnee County Dept. of Corrections effective June 1, 2019 and rescinding Home Rule Resolution No. HR-2000-2 and any other resolutions in conflict herewith. (deferred from April22, 2019)- Commissioner Archer.

Ill. CONSENT AGENDA

IV. NEW BUSINESS

A. COUNTY CLERK- Cynthia Beck

I. Consider all voucher paym~;:nts.

2. Consider correction orders.

3. Consider approval of the annual renewal of Topeka Hospital LLC IRB Tax Exemption for 2019.

B. PLANNING- Anna Ortega, Interim

I. Consider approval of Resolution No. 2019-23 adopting the amended Master PUD Plan for Theracon Subdivision No.2 located at 1035 NE 43'<1 Street in Soldier Township to include a 23,000 square foot research building-- Commissioner Archer.

C. COMMUNITY CORRECTIONS- Becky Cartmill

1. Con~ider approval of the 2019-2020 Shawnee County Adult Comprehensive Plan and Budget

2. Consider approval of the 2019-2020 Adult Behavioral Health Grant Plan and Budget and approval to maintain a partnership with Regional Alcohol and Drug Assessment Center to provide a Care Coordinator and Recovery Coach.

3. Consider budget adjustments for 3•d quarter 2019 from "salary and benefits" to "fuel, parking, vehicle maintenance, mileage, cell phones, land line, mise supplies, printing, rent, insurance and drug testing", totaling $13,895.77.

D. PARKS + REC- John Knight

I. Consider approval of request to pay an invoice of$18,975.00 to Torgeson Electric for upgraded lighting services at Crestview Park with funding from Capital Maintenance (3R) fund- Parks+ Recreation.

2. Consider awarding bid to Emcon, Inc. for the sidewalk & storm sewer improvements construction and the lake water refresh pump station in the Lake Shawnee Adventure Cove with funding of $328,500.00 for the base bid and $9,000.00 for alternative irrigation upgrades, for a total of $337,500.00 with funding through Excess Reserve and authorization and execution ofConlrad Cl71- 2019 for same.

3. Consider approval of Resolution No. 2019-22 to authorize the Parks+ Recreation Director to execute contracts for the rental of the mobile stage-Commissioner Archer

4. Consider approval of request to award bids and authorization and execution of the following contracts:

(a) Contract Ct66-2019 with Muscat Painting for preparation and painting of Shawnee North slides/pipe for $15,146.00 and Rossville slide for $5,148.00 with funding from Capital Maintenance Funds (3R).

(b) Contract Cl67-:2019 with Flinthills Construction for preparation and painting of Blaisdell slide towers for $21,400.00 with funding from Capital Maintenance Funds (3R).

S. Consider approval of request to award bid and authorization and execution of Contract CI68-2019 with Ex:press Press for a 3-year agreement relating to the purchase of apparel for sports leagues, associations, clubs and seasonal dept !-shirts with funding through the operations budget.

E. EMERGENCY MANAGEMENT- Dusty Nichols

\. Consider authorization and execution of Contract Cl69-2019 for the transfer of grant funded training equipment in the amount of$3,783.40 to Emergency Management from the Northeast Kansas Homeland Security Council for FY 2016 RTF Project with no direct cost to Shawnee County.

F. FACILITIES MAINTENANCE- Bill Kroll

I. Consider approval of request to utilize $5,25434 in contingency funding to finance emergency generator repair services at the Shawnee County Elections Office, 3420 S W VanBuren.

G. HEALTH DEPARTMENT- Linda Ochs

\. Consider authorization and execution of Contract Cl70-2019 for Internship Site Agreement with Northwest Missouri State University to provide facilities for on-site training for students with no costs to Shawnee County.

H. PUBLIC WORKS- Curt Niehaus

I. Consider approval of request to award bid for commercial and industrial solid waste containers to Downing Sales and Service, Inc. in the amount of$43,182.00 from the 2019 Solid Waste budget.

I. DISTRICT COURT- Lea Dawn Welch

I. Consider request to repurpose excess remaining fund from previously approved capital outlay funds for the renovation and remodeling of Courtrooms 300 and 311, for bench modifications in courtrooms.

V. ADMINISTRATIVE COMMUNICATIONS

VI. EXECUTIVE SESSIONS

Shawnee County

Office of County Clerk CYNTHIA A. BECK

785-2514155 Fax 785-251-4912 200 SE 7111 Street Room 107 www.snco.us Topeka, Kansas 66603·3963

MEMORANDUM

To:

From:

Date:

Board of County~~~issioners

Cynthia A. Bec~awnee County

April 17, 2019

Clerk

RE: Annual Renewal of Topeka Hospital LLC Tax Exemption for 2019

Please consider approval of the annual renewal of Topeka Hospital LLC tax exemption for 2019. Topeka Hospital LLC is in compliance with Section 5. 4 of their Lease Agreement. The in lieu of tax in the amount of $623,000.00 will begin with tax year 2019. The 2018 taxes are current.

The period of exemption is ten calendar years beginning January 1, 2018, or for as long as the bonds remain outstanding, whichever period is shorter, pursuant to Board Order 2018-5748 IRBX and Resolution No. 2017-47.

The County Counselor's office has reviewed the request for renewal.

Thank you.

CAB/clh

Attachment

c: Jim Crowl, County Counselor

TopekaHospitalannualrenewalmemobcc /edx-irbs/db

3.

5' I.

Agenda Item II-D-at_e_: ~A~pr-i1_1_s,_2_o_19--~~-----11

Project No: Z89/16I

Shawnee County Board of Commissioners

Applicant: Hills Pet Nutrition, Inc.

Document: Master PUD Plan

Contact Person: Anna Ortega, Interim Director

Regarding: Master PUD Plan Amendment

Description: A request for a major amendment to the Master PUD Plan of Theracon Subdivision No. 2 located at 1035 NE 43"' Street in Soldier Township. The Planning Department recommended this request be conditionally approved as referenced in the attached report dated April 8, 2019.

Planning Commission Recommendation: The Planning Commission considered this request on April 8, 2019, and by a vote of 6-0-0 recommended the proposed amendment be Approved as referenced in the Commission's attached report.

County Commission Action: Consideration by the Board of County Commissioners and decision to adopt accompanying amended Master PUD Plan of Theracon Subdivision No. 2 on April 29, 2019.

BY ORDER OF THE BOARD OF COMMISSIONERS, SHAWNEE COUNTY, KANSAS

RESOLUTION _____ _

IS HEREBY ADOPTED IN ACCORDANCE WTI1I K.S.A. I9-2960 AND TilE ZONING REGULATIONS, SHAWNEE COUNTY, KANSAS.

SECUON 1. TilE DISTRICT ZONING MAP IS HEREBY AMENDED AND MADE BY REFERENCE TO TillS RESOLUTION FOR MAJOR AMENDMENT NO. 10 TO INCREASE TilE MAXIMUM BUILDING FOOTPRINl IN TilE MASTER PUD PLAN OF TilERACON SUBDIVISION NO.2 TO TilE DESCRIBED REAL PROPERTY LOCATED AT 1035 NE 43RD STREET IN SOLDIER TOWNSHIP, AND LEGALLY DESCRIBED AS FOLLOWS:

Lot 1, Tberacon Subdivision No. 2, according to the recorded plat thereof, Shawnee County~ Komsas.

The above described tract contains 171.70 acres, more or less.

SECUON 2. CONDffiONS SUBJECf TO:

1. Recording of and complionce with the Moster PUD Plan of Th011100n Subdivision No.2, Amendment No. 10.

2. The fmal location and drainage detention facilities details are to be provided with the building permit application for approval

SECUON 3. TillS RESOLUTION SHALL BECOME EFFECTIVE UPON ENDORSEMENT BY THE MEMBERS OF TilE BOARD OF COMMISSIONERS AND PUBLICATION IN TilE OFFICIAL COUNI'Y NEWSPAPER.

DATE:--------~ 2019.

Robert E. Archer, CliAJR

William D. Riphabn, VICE-CIIAIR

Kevin 1. Cook, MEMBER

ATTEST:

COUNTY CLERK, Cynthia A. il<:ck

APPLICANT: Billl Pet Natritiop.l& CASE NO: Z89/161

ZONING REPORT

OF THE

Shawnee County Planning Commission

CASE NO.: ZB9/161 BY: Hill's Pet Nutrition. Inc.

REQUESTED ACTION: Major Amendment of the Theracon Subdivision Master PUD Plan to increase the maximum permitted building footprint of 23,000 square feet for the construction of a research building located at 1035 NE 43rd Street in Soldier Township.

IN ACCORDANCE WITH APPLICABLE STATUTES AND LOCAL RESOLUTION, THE PLANNING COMMISION HELD A PUBLIC HEARING ON APRIL B, 2019 TO CONSIDER THE ABOVE IDENTIFIED PROPOSAL TOGETHER WITH THE FACTS. CONDITIONS, TESTIMONY, AND THE REPORT OF THE PLANNING DEPARTMENT.

BASED THEREON, THE PLANNING COMMISSION, UPON A MAJORITY VOTE OF THE QUORUM 16-0-0) RECOMMENDS APPROVAL SUBJECT TO:

1- Recording of and compliance with the Master PUD Plan of Theracon Subdivision No. 2, Amendment 10.

2. The final location and drainage detention facilities details are to be provided with the Building Permit application approval.

SUMMARY STATEMENT OF PLANNING COMMISSION: The Planning Commission concurred with the conclusions and rationale of the Planning Staff and therefore adopts the staff report and recommendation as the report and recommendation of the Planning Commission. In summary, the Planning Commission considered site's intended development consistent with the planned pattern of the site's development and approved the proposed Major Amendment to increase the maximum permitted building footprint to allow up to an additional 23,000 square feet of building improvement for the construction of a new building, designed for up to 80 small breed animals that are 20 pounds or less. The PUD includes extensive landscaping of earthen berms around the northern and eastern part of the facility to screen the buildings from the adjacent residential areas to mask the appearance of on-site activities. A lighting plan was added to the PUD with the last building addition and four existing LED lights were adjusted to be more reflective into the campus. Currently, they plan to change the four single head fixtures to double head fixtures to improve lighting for the parking areaS and bus parking.

BY:~ l3rian Aubert, Chairman

MINUTES OF THE SHAWNEE COUNTY PLANNING COMMISSION

Monday, April 8, 2019- 6:00 PM Shawnee County Annex

Roll Call and Announcement of Hearing Procedure: Judy Moler, Chair, called the meeting to order at 5:59p.m., reviewed the hearing procedure and asked for roll call to be taken.

Members Present: Judy Moler, Jerry Desch, Matthew McCurry, Jake Fisher, Chad Depperschmidt and Brian Aubert. With six members present, a quorum was established and 1he meeting was called to order.

Staff Present: Anna Ortega, Interim Planning Director; Joelee Charles, Administrative Assistant; Joni Thadani, Assistant County Counselor.

Approval of November 13, 2018, Public Hearing Minutes: Mr. Aubert moved to approve the November 13, 2018, Public Hearing minutes, seconded by Mr. Desch. With a unanimous voice vo1e, the minutes were approved.

Communications: Ms. Ortega said Hills received one call from a concemed citizen. The Planning Department received one call from one of the neighbors who was provided an email address to submit their concerns but no1hing was received. This neighbor also attended the neighborhood meeting.

Ex Parte Communication by Members of the Commission: None were indicated.

Declaration of Conflict of Interest by Members of the Commission or Staff: Mr. McCurry stated Hills was a customer of his employer, American Electric Company and its subsidiary, Consolidated Electrical Distributors. Mr. Aubert stated his wife was an employee of Hills several years ago.

Election of Officers:

• Election of Chair: Ms. Moler called for nominations for chair. Mr. Desch moved to nominate Mr. Aubert as Chairman; seconded by Mr. Fisher. After a voice vote, the Mr. Aubert was elected as Chair.

• Election of Vlce~Chalr: Mr_ Aubert then called for nominations for vice-chairman. Ms. Moler moved to nominated Mr. Depperschmidt as Vice-Chairman; seconded by Mr. Fisher. After a voice vote, Mr. Depperschmidt was elected as Vice-Chairman.

Zoning and Subdivision Items:

1. Z891161 by Hills Pet Nutrition, Inc. seeking to amend the Theracon Subdivision Master PUD Plan to facilitate the construction of a 23,000 sq. ft. research building located at 1035 NE 43'd Street in Soldier Township.

Ms. Ortega stated 1he amendment would allow the applicant 1o build a small and toy breed dog colony research building on 3.4 acres. The maximum permitted building footprint would increase to allow up to an additional 23,000 sq. ft. of building improvement. The facility's scope or function would not be changed. Originating in the 1950s, this facility is well recognized and established within the neighborhood. Its history predates much of the housing that surrounds the campus. The staff report includes the history of changes Hills has applied for since 2012. In 2014, a minor amendment (Z89/16H) was approved. Currently, 2,000 sq. ft. of building footprint remains to be developed.

Approximately, four to six animal care technicians will be hired to provide support with the new addition.

It was noted that the trees previously planted did not suiVive; however, they were replanted and a drip irrigation system was installed. All existing single head lights will be replaced with double head lights as part of this project. The proposed amendment would add 21 additional parking spaces and bring the total of parking spaces to 266.

Page 1 of 3


Monday, AprilS, 2019

Hills held a meeting on Wednesday, April 3, 2019, to share details of this proposal and respond to the concerns and questions of the surrounding property owners. Hills staff, Gary Semjenow, Facility Director of the Pet Nutrition Center and Lance Ankerholz and Angela Sharp, Engineer, with Bartlett and West are present to answer any questions.

In conclusion, the Planning Department finds the proposed dog colony consistent with the current facility's setting. Staff recommends approval subject to the following conditions: 1. Recording of and compliance with the Master PUD Plan of Theracon Subdivision No. 2, Amendment 1 0; and 2. The final location and drainage detention facility details are to be provided with the building permit application approval.

With no questions for Ms. Ortega, Mr. Aubert asked for public comment from those speaking in favor.

Gary Semjenow, 3300 SW Alameda Drive, Topeka, KS 66614. • Facility Director-Hills Pet Nutrition Center. Employed at Hills for 26 years. A great place to work. • Hills wants to continue to be competitive in their very competitive market place. • The small dog population is a growing part of the whole pet industry. More dog owners across

the world are living in cities resulting in less space for their dogs. • Research is needed on how these dogs deal with their foods and how they can create specific

foods to make them thrive. • New building will be designed for up to 80 small breed animals that are 20 pounds or less. • Four to six new employees would take care of dogs seven days a week from 7:00 to 3:30. • Additional traffic is not anticipated with the addition of the new employees. • The new building would include a new entrance for visitors. • Approximately twice a month, full bus loads of people come in from around the world by invitation

to tour the facility and attend lectures. The current facility is not well laid out of that purpose. • Bus parking is planned in front of the building including the visitor entrance. The second floor will be

used for educatian/1ouring. The bottom floor will be used for animal care, housing and an outdoor area. • Construction is set to begin in August or September 2019 with completion in December 2020.

Mr. Desch asked for more information about the dogs. Mr. Semjenow stated they were working with breeders/brokers to get as many different types of breeds. Groups of eight, mixed breed dogs will live in ten separate pods. They can go where they want inside, or outside on a turf porch or a grassy area. They seem to prefer to be inside so it will be more home like than the usual lab or clinical setting. There will be no set time for exercise. They will go out at 7:00-7:30 a.m. and brought in at 3:00p.m. They anticipate them being tired by 3:00p.m. due to the interaction within their group. Puppies will be brought in and socialized for people. Hills will conduct preference testing which consists of the dogs choosing from two different bowls-a Hills product and a competitive product or both might be Hills products being tested against each other. They want the dogs to tell them which one they like. Product testing may also be conducted for anti inflammation, weight reduction/management or dry/brittle hair. They will also be reviewing things like the aesthetics of the products such as the size and shape.

Mr. Aubert asked about noise control. Mr. Semjenow stated the dogs would be brought in as puppies. Studies indicate that if they are desensitized at a very young age {up to five months) to things that cause them to bark or be afraid, it is very successful. Over the next 1 ~years, dogs will be brought in, housed and trained in other parts of the facility. A solid fence will be placed between each pod to reduce the visual stimulation. They anticipate the dogs will be excited initially when they are first brought out in the morning. Beyond that, they expect it to be a low bark area. The dogs will be trained to have good dog behavior and to not bark for attention.

Page 2 of 3


Monday, April 8, 2019

Angela Sharp, Bartlett & West Engineers, 1299 SW Executive Drive, Topeka, KS 66615. • The campus is more of a park-like setting with landscape of earthen berm around the northern

and eastem part of the facility to screen the buildings from the adjacent residential areas. • At the meeting, property owners asked if they would be able to see the new building from their

homes. Possibly, they might see the new building's top clear story that will have windows on all sides and be at an elevation of about five feet higher than the existing feline building. Not any different than what is seen today when driving by.

• A lighting plan was added to the PUD with the last building addition and four existing LED lights were adjusted to be more reflective into the campus. Currently, they plan to change the four single head fixtures to double heads to improve lighting for the parking areas and the bus parking.

• The addition of new employees is not anticipated to have any effect on the traffic. Passenger cars will continue entering through the guard shack at the north end off 43rtt Street and the truck and construction traffic will come in from the south end along 391

h Street. • At the meeting, property owners asked how the wastewater would be handled. There are on-site

lagoon systems. A study recently completed for Hills looked at the pipe capac~ies and treatment capacities through the facility to ensure the new building would be well served from a wastewater perspective.

• In regard to storTrl drainage, a dry detention basin will be· sized to accommodate all the additional storm water that would be created from the building and slight amount of pavement. It would be detained before it reached the pipe that takes the water under the berm and over to the culvert on Meriden Road. Storm water shouldn't be an issue for anyone downstream of the facility.

Mr. Aubert asked if the retention/detention ponds would take all the drainage from the parking lot or just the new area. Ms. Sharp said it would be the new area. The drainage from the existing parking lot will end up in the same place but it will not reach the detention pond.

With no members of the public to speak in favor or opposition, Mr. Aubert asked if the Commissioners had any additional comments.

Mr. Desch asked various questions about the waste. Mr. Semjenow stated the solid waste would be handled through their water filtration system. The new dogs would produce less waste.

Mr. Aubert closed the public hearing. With no discussion among the Commissioners, Mr. Aubert asked for a motion.

Mr. Desch moved to recommend Approval of the major amendment with the two conditions, seconded by Ms. Moler. With a vote of 6-0-0, the major amendment was Approved.

Public Comment on Non-Agenda Planning and Zoning Items: None were indlcated.

Discussion of Planning Related Issues: None were indicated.

Adjournment:

Mr. Fisher moved to adjourn, seconded by Mr. Desch, a unanimous voiCe vote declared the public hearing be adjourned, which was at 6:27p.m.

Page 3 of3

ZONING REPORT

SHAWNEE COUNTY PLANNING DEPARTMENT

APPLICATION NO.: Z89/16t1

APPLICANT: Hills Pet Nutrition, Inc.

AprilS, 2010 Agenda Item #1

REQUESTED ACTION: Requesting approval of a major amendment to increase the maximum building footprint in Theracon Subdivision Master PUD Plan for property located at 1035 NE 43'd Street in Soldier Township.

HISTORY INFORMATION: In 2012, Hills Pet Nutrition, Inc. applied for and was approved for a Major PUD Amendment, No. 8 {Z89/16G), to reclassifY two (2) separate tracts of land owned by Hills Pet Nutrition, Inc. to the "PUD" Planned Unit Development District. The intent of the reclassification was to incorporate the two (2) tracts of land into the Master PUD Plan for the Hills Pet Nutrition, Inc. research facility known as Thera con.

The first tract comprised of 3.56-acres and was formerly occupied by a dwelling addressed as 925 NE 43rd Street. The parcel was acquired by Hills Pet Nutrition, Inc. in 2004 and was converted to office use in conjunction with the Theracon campus. The office is cormected to the main campus by a pedestrian walkway and is accessible only from v.rithin the campus.

The second tract comprised of 40.83~acres located about the northwest comer ofNE 39th Street and the south leg ufNE Meriden Road and included a 3,464 square foot climate controlled warehouse located about the northeast comer of the property. The balance of the property was undeveloped and maintained in its naturally wooded state. Like the other tract of land, the warehouse building is only accessible from within the Thera con campus.

The conversion of the dwelling to office use and construction of the warehouse occurred without obtaining county building pennits. To bring both properties into compliance, both were proposed to be rezoned to the "PUD" District so that they may be incorporated into the main Theracon campus. These were the actions sought in zoning actions, Z12/02 and Z89!16G.

In 2014, Hills Pet Nutrition, Inc. applied for and was approved for a :Minor PUD Amendment, No.9 (Z89/16H), for an addition to their Science and Technology Center. The addition is located between buildings C2 and C1 0 as shown on the submitted minor amendment graphic. The total addition encompassed 4,000 square feet, as shovm on the building area table.

CURRENT MASTER PUD PLAN: The current Master PUD Plan of Theracon Subdivision (Z89/161) and labeled as A Major Amendment No. 10, encompasses 3.4-acres of the 171-acres and consists of one (1) use group category. The majority of the land area, including the main campus, is designated the "0&1-2" Office and Institutional District use group category. The balance of the property is designated the "RR~l" Residential Reserve District use group category consisting of a 150-foot wide open space buffer around the perimeter of the property. As referenced on the current PUD Plan, the property is used for the housing of animals, offices and laboratory facilities for the development and testing of products for animals.

Agenda Item #1 - Page 1

The 171-acre Master PUD Plan permits a maximum ground floor building area of 256,512 square feet which is equivalent to 1,500 square feet of building area per acre. By any objective measure, this is regarded as a low density campus with the bulk of the buildings clustered on the east-half of the property. Outside of the 150-foot open space buffer around the perimeter of the site, ample open space encompasses the campus in addition to an earthen berm running north-south between the campus and NE Meriden Road. Based on the density limitations of the current Master PUD Plan, there only remains 2,000 square feet of buildable area left. The campus is accessible by a single drive approach each on NE 43rd Street and NE 39th Street. The drive on NE 43rtl Street is primarily used for passenger vehicles, while the drive on NE 39th Street is principally used for truck traffic.

PROPOSED MAJOR AMENDMENT: The proposed Amendment would allow the construction of the small and toy breed animal dog colony research building on 3.4-acres of the existing 171 acre tract for specific breeds of dogs that are not currently housed on the complex. Tiie proposed building will be located interior to the overall campus and will not be visible from the exterior of the subject property.

CHARACTER OF NEIGHBORHOOD: The subject property is part of an area extending northeast of the City of Topeka that is transitioning predominantly to low density residential land use, The most prominent exception is the Hills Pet Nutrition, Inc. Center historically known as Theracon. The research facility was first authorized by Special Use Permit in 1959 and ultimately reclassified as a "PUD" in 1989. The area encompassing the Theracon campus has largely developed for low density residential land use after the research facility was established. Based upon the established pattern of land use, staff anticipates this area to continue to develop primarily for low density residential land use.

ZONING CLASSIFICATION AND USE OF SURROUNDING PROPERTIES:

North: South: East: West:

ZONING CLASSIFICATION

"RR-1" Residential Reserve District "RR-1" Residential Reserve District ''RR-1" Residential Reserve District "RR-1" Residential Reserve District

PRESENT LAND USE

Low Density Residential Low Density Residential Low Density Residential Undeveloped and Single-Family Residential

STAFF COMMENTS: The proposed Master PUD Plan amendment is sought to increase the total buildable area of the PUD by 23,000 square feet and allow the construction of the small and toy breed animal dog colony on 3.4-acres ofthe existing 171-acre tract.

As previously mentioned, the objective sought is to increase the maximum pennitted building footprint to allow up to an additional 23,000 square feet of building improvement. Based on the current approved Master PUD Plan (Z89116H), there remains 2,000 square feet of building footprint that can be developed. With the construction of Building A7, the remaining building footprint has been reduced to 146 square feet. To make up for this deficiency and provide a cushion should future improvements be sought, the proposed amendment seeks to increase the maximum pennitted building footprint to 279,512 square feet. With the additional building footprint allowance, the overall project density would be 1,500 square feet of building Cll'ea per acre based on size of the PUD to 171-acres. Should additional building improvements be sought in the future, it will necessitate another amendment to the Master PUD Plan of Theracon Subdivision. Provided the improvement does not exceed the new 25,000 square foot allowance and otherwise complied with all other conditions of the current PUD, it would be approved as a minor amendment subject to approval by the [Interim] Planning Director.

Landscaping: The landscaping trees that were previously planted and did not survive have been replanted. A drip irrigation system was installed to help with this problem.

Page 2- Item #1

Lighting: All single head lights will be changed to double head lights as part of this project.

Hills Pet Nutrition, 1nc, anticipates hiring four (4) to six (6) additional Animal Care Technicians to provide support for the activities associated with the new addition to the Pet Nutrition Center. Typical Animal Care Technician job activities are related to basic animal care such as daily feeding, cleaning, socialization, bathing and grooming, weighing animals, training animals, collecting samples, housekeeping, and providing healthcare as needed. Technicians will also maintain animal health history records and daily documentation of feeding tests and behavior observalions,

Hills Pet Nutrition, Inc. is requesting tw-enty-one (21) additional parking spaces for the proposed dog colony, bringing the total of266 cars for the Theracon Subdivision.

The proposed amendment is consistent with the assignment of use group categories for the current Master PUD Plan ofTheracon Subdivision, the buJk of both parcels will be assigned to the "0&1-2" Office and Institutional District use group category with the balance assigned the "RR-1" Residential Reserve District use group category. The proposed amendment does not alter the existing points of access that consists of a single drive approach each on NE 391

b Street and NE 43rd Street.

Hills Pet Nutrition, Inc. research facility, Theracon, is a well recognized and established facility within the context of this northeast Shavmee County neighborhood. Established in the 1950's, the facility has a long history and predates much of the housing that encompasses the campus. It appears that the research facility has and continues to be a compatible neighbor within the immediate neighborhood. The proposed amendment does not change the scope or function of the facility.

Even with the additional building square footage being sought, the overall building density decreases to 1,500 square feet of building area per acre based upon the expanded campus size of 171-acres. The Planning Department did not anticipate any appreciable change in the function of the research facility and its effects on area property any more than the facility, as it currently exists. The Planning Department does not anticipate the proposed amendment to have a negligible impact on area property. Although the amendment increases the building footprint, the perimeter building setbacks, ample open space reserves and building square footage limitations, the proposed amendment is expected to continue to be a compatible neighbor within the context of the surrounding residential neighborhood.

Hills Pet Nutrition, Inc. will conduct a meeting for the surrounding property owners on Wednesday, April3rd, from 6:30p.m. to 7:30p.m. to share details of this proposal and answer any questions.

PLANNING STAFF CONCLUSIONS AND RECOMMENDATION: Based on the assessment and evaluation of the foregoing, the Goals of the community, and recognized planning principles, the Planning Staff recommends APPROVAL of this proposal subject to the following:

1. Recording of and compliance with the Master PUD Plan ofTheracon Subdivision No.2, Amendment No. 10.

2. Approval and recording of the plat ofTheracon Subdivision No.2, Amendment No. 10.

3. The final location and drainage detention facilities details are to be provided with the Building Permit application for approval.

Attachments:

1. Aerial Vicinity Map 2. Proposed Amended Master PUD Plan ofTheracon Subdivision (Z89/161) 3. Current Master PUD Plan of Record ofTheracon Subdivision (Z89/16H)

Page 3- Item #1

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Shawnee County Department of Community Corrections

712 S. Kansas Avenue, 3rd Floor, Topeka, Kansas 66603-3821 Adult Intensive Supervised Probation Phone (785) 251-5401 Fax (785) 233-8983 Juvenile Intensive Supervised Probation Juvenile Case Management Phone (785) 251-5400 Fax (785) 232-3384

To: From: Ref: Date:

MEMORANDUM

Board of County Commissioners Rebecca Cartmill, Director Adult Comprehensive Grant Plan and Budget 4/08/ 19

Commissioners:

Please review and accept the 2019-2020 Adult Comprehensive Grant Plan and Budget.

Some of the highlights include: funding for evaluations, and treatment for barterers ' intervention, sex offender evaluations and mental health assessments.

Thank you for your time and attention to this matter.

S-1 Residential: 0 AISP: 0 Address: Click or tap here to enter text. Phone: Click or tap here to enter text. Fax: Click or tap here to enter text. Number of Staff: Click or tap here to

Fax: 785-233-8983

Attachment A Agency Identification Fonn

Zip Code: 66603

Title: Director Telephone: 785-25t-7812 Cell Phone: 785-806·1569

S-2 Resident ial: 0 AISP: 0 Address: Click or tap here to enter text.

Phone: Click or tap here to enter text. Fax: Click or tap here to enter text. Number of Staff: Click or tap here to enter

5-3 Residential: 0 AISP: 0 Address: Click or tap here to enter text.

Phone: Click or tap here to enter text. Fax: Click or tap here to enter text. Number of Staff: Click or tap here to

Source: Kansas Department of Corrections

Comprehensive Plan Grant

Amount: 1,512,335.71 (Shawnee and 2 nd)

Source: Kansas Department of Corrections Behavioral

Health Grant Source: Click or tap here to enter text. Source: Click or tap here to enter text. Source: Click or tap here to entertext. Source: Click or tap here to enter text. Source: Click or tap here to enter text. Source: Click or tap here to enter text. Source: Click or here to enter text.

Amount: unknown at this time

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Attachment B CBI Program Outcomes FY2018 Form

*Please list your agency name if the program is facilitat ed by staff within your agency or t he name of the provider if you have contracted wi th an outside source.

Attachment C

Current and New Resources/Probatloner rees Form

We will be providing limited funding for Oxford House placements for offenders meeting the criteria of such

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Click or tap Agency Supervision Fee here to

0 X enter text. Click or tap

Courtesy Transfer Fee here to 0 X enter text.

Click or tap Drug Screens here to

0 X enter text.

Drug Confirmation Tests

Electronic Monitoring 0 X enter text.

Attachment C Current and New Resources/Probationer Fees Form

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If offender denies screening results inhouse they may

request a confirmation of

such enter text.

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NAME OF CURRICULUM: Click or tap here to enter text.

Attachment 0

Curriculum Relllew Form

1. How does the curriculum assist adult probationers in developing and using internal controls to address dynamic risk and need areas so that the probationer is less likely to engage in criminal behavior? Click or tap here to enter text.

2. Select the LSI-RCI domains being targeted by delivering this training to staff in risk reduction and

Intervention.

D Criminal History 0 Education I Employment

0 Emotional I Personal 0 Attitudes I Orientation

0 Financial 0 Family I Marital

0 Accommodation 0 leisure I Recreation

D Companions 0 Alcohol I Drug

3. What research led the applicant to implement this training as a component of their Comprehensive Plan? dick or tap here to enter text

4. How will the applicant measure the impact of the training on the agency and/or adult probationers? Click or tap here to enter text.

5. How will this training Initiative be utilized within the Comprehensive Plan? Click or tap here to enter text.

6. Is this curriculum appropriate for correctional personnel to deliver? Please Include a discussion of appropriateness for use with probationers, trainer credentials, and duties t hat this training wi ll allow officers to perform. Click or tap here to enter text.

The Capabilities Awareness Profile (CAP); Prairie View, Inc.

Attachment E Approved Curricula Ust

Clinical Guidelines for Implementing Relapse Prevention Therapy; G. Alan Marla tt, PhD., George A. Parks, PhD., and Katie Witkiewltz, Ph C., Addictive Behaviors Research Center, Department of Psychology, University of Washington, Seattle, WA.

Creating a Process of Change for M en Who Batter: The Duluth Curriculum

Cross Roads; National Curri cu lum & Training Institute, Inc (NCTI)

Decision Points; Jack Bush, Julianna Taymans, Steve Swisher, and Charles Robinson

Eight Stages of Learning Motivational Interviewing; William R. M iller, PhD. and Theresa Moyers, PhD.

Evidence-Based Practices In Corrections and Motivational Interviewing; The Carey Group

Family Peace Init iative; Halley Counseling Services, P.A.

Rnancial Peace University; Dave Ramsey

Getting It Right: Contributing to the Community; The Change Companies

Good Days Ahead: The Multimedia Program for Cognitive Therapy; Jessie H. Wright, M.D., PhD., Andrew S. Wright., M.D. and Aaron T. Beck. M.D.

M oral Reconation Therapy (MRTI; Gregory Little, Ed.D. and Kenneth Robinson, Ed.D.

Moving On; Marilyn Van Dleten, Ph.D. for Orbis Partner Inc.

Thinking for a Change, National institute of Corrections

TruThought; Truthought'M, LLC

Courage to Change; The Change Companies,.

Cogni tive Behavioral Interventions- Substance Abuse (SAP) - University or Cincinnati Corrections Institute

Introduction to Cognitive Behavioral Interventions, University of Cincinnati Corrections Institute

Seeking Safety, Treatment Innovations, LLC.

Attachment F Collaborative Partnerships Fonn

' ' . r • .. touat>oratrve:eaJ:tnershiJis, . < ., .. ' ..... , - . .. . . .. . . . .. . - .. Agency Pa'rtn er ' .. . .

Comments Kansas Department of COrrectiOns Provides training. agency oversight. sets goals and standards

for state agencies provides and maintains TOADS data base

COmmunity Corrections Advisory Board Provides oversight of the agency approves budgets and outcomes, reviews programs and grant plan

District Attorney's Office Provides a representative on the advisory board, works with officers In court, files revocation paperwork

District Court Judges Sit on advisory board, sign custody slips, transportation orders, continue or e.xtend court hearings, call officers/management for ideas.

COurt Services Help provide case materials for offenders that may be assigned to ISP, or offenders sent due to revocation from court se rvlces probation

2nd Judicial District Olief Court Services Officer Provides feedback to administration on officers' performances In 2nd Judicial District, provides case materials for offenders assi11ned to ISP in the 2nd District.

Drug and Alcohol Treatment Providers Give treatment attendance and participation feedback, monthly attenda nee sheets, meet wttf1 offenders and officers to strategl ze on treatment alternatives if necessary, provide treatment for senate bill123 and senate bill67 offenders.

Valeo Behavioral Health Care Provide medication and therapy appointments, provides mental health support and housing for SPMI clients, Genoa Pharmacy on Site for medication vouchers for ISP for Indigent d ientele, mental health crisis center, trainings for our staff.

Jimmy Zirkle and Clay McCarter, Juvenile Intensive Provides Moral Recona tlon Therapy Course for medium to Supervision Officers, Shawnee county Community high risk adult offenders on a weekly basis. Corrections, certified MRT fadlitators

Regional Alcohol and Drug Assessment Center Provides drug and alcohol assessments to access state funded treatment. provides a care COordinator and Recovery Coach through the Behavioral Health Grant to work with offenders battling addiction and mental health issues. and makes referrals to t reatment, housing, mental health

treatment. Law Enforcement Holds meetings to discuss persons of Interest. enforces

warrants, and letters of arrest, participants In both advisory boards (juvenile and adult ).

Shawnee County Adult Detention Center Provides incarceratton for offenders waiting for court enforces 72 hour jail sanctions, and work release program for 3rd DUI offenders so they can maintain employment while service their sentence. Shares trainings that are of interest

to both facilities. Genoa Pharmacy Through the behavioral health grant we have made an

agreement to provide funding for medications for indigent dlents. This phannacy is located on site at Valeo Behavioral Health Center.

Mirror Trea tment Facility Provides Intensive outpatient treatment on site here at Community Conrecttons 3 hours daily 4 days weekly. This Is to improve attendance of offenders that don't follow through, allows officers to quickly check att endance and stay

Freedom Now USA Human Trafficking Coalition

Topeka Safe Streets coalition

Shawnee County Human Resources Dept.

Valeo Case Managers

Advisory Board Members

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Attachment F Collaborative Partnerships Form

in close contact with provider on treatment goals. -The Oty ofTopeka partnertng With Shawnee County, the

District Attorney's Office, local state and federal law enforcement agencies and state officials to develop ongoing strategies to address the issue of human trafficking on the loca I and national level.

M ontly meeting to mobilize and assist the community with issues related to crime prevet lon, neighborhood work and substance abuse prevention with major focus on prevention,

education and citizen empowerment. . :---Offers trainings free to county employees, such as Nsexual

harassment on the job", work generations, KPERS, Trauma informed care, etc.

Work with our SPMI offenders, help with medications and housing. Monitor Comprehensive Plan and Behavioral Health Plan, listen to initiatives, vote on various matters.

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ORGANilAT1a'W. OiART-o.Jft'NT ~ ...... EEa:unY<llM\oU'IIYCCRIOICKi

SllMiG THE j" JIJODAI.OISTRJC1' ISJIAWIG)AM> fO.MliCIAI.DISTRICTIWJ(SON,JEfFBISON,POTTAWATOM£&WA8AU'fSEE)

BOARD OF SHAWNEE COUNTY COMMISSIONERS BILL RIPHAHN. ROBERT E. ARCHER (Chal" AND KEVIN J. COOK

Attachment G OrganiZ<Itional Chart Form

COMMUNITY CORRECTIONS ADVISORY BOARD CHAIRPERSON - KENT REED

r

2 " DISTRICT AOUL T ISP

1 DISTRICT ADULT ISP

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JUVENILE CORRECTIONS ADVISORY BOARD CHAIRPERSON - ROGER DIRKS

DIRECTOR REBECCA CARTMILL

OFRCEMANAGERII: KIMBERLYTAYI.OR

OFFICE ASSISTANT 1: TAMARA SIMPSON

, 3" niSTRIC:T .IISPICCMA CO\.DITIONAL RFI FASE

CCM - Community Case Manager ISO - ln1ensive Supervision Officer OM - OMslon Manager

Attachment G Organizational Chart Form

Attachment H Advisory/Governing Board Fonn

Instructions: Provide all the requested information for each advisory/governing board member who will serve during the fiscal year. In the "Ethnicity" column, enter the most accurate, e.g., American Indian or Alaskan Native (I), Asian or Pacific Islander (A), Black (B), Hispanic (H), White (W).

Agency: Shawnee County Community Corrections ls this joint board with the Juvenile Corrections Advisory Board? Yes 0 No XX Date completed: 02/20/19

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Kent Reed Landon Office [email protected] County . Building 900 SW

BOCC Commission Education Jackson, Topeka 785-296-8109 M W W 06/2017 06/2019 Consultant/KDOE KS

66612

Members R ti Name and Job Add E 11 & Ph M/F Eth ldt R Appointed Expiration Appointed by epresen ng Title ress -ma one n Y ace Date Date

. Lt. John Sturgeon 320 S. Kansas [email protected] Chief of Police Tope~a Police TPD Professional Ave. Suite 100

7 5 M W W 06/2017 06/2019

ept Standards Unit Topeka, KS 66603 8 "368-9214

Charles Kitt 200 SE 7th St. [email protected] District Attorney Prosecution Asst. District Suite 214 Topeka, M W W 06/2017 06/2019

Attorney KS 66603 785-251-4446

Honorable Mark 200 SE 7th St Administrative · [email protected]

J d Judiciary Braun Topeka, Kansas M W W 06/2017 06/2019 u ge District Judge 66603 785-251-4340

Administrative Lea Welch 200 SE 7th St. [email protected] J d Judiciary Court Room 406, F W W 06/2018 06/2020 u ge Administrator Topeka, KS 66603 785-251-6789

C Frank Henderson 600 N. Kansas [email protected]

ounty C

1 1 General Topeka Rescue Ave. Topeka, KS M B B 06/2017 06/2019

omm ss on Mission 66608 785-354-1744

Walter Schoemaker Legal [email protected] Cou~ty General Schoemaker Servtces, LLC M W W 06/2017 06/2019

Commission A La 3615 SW 29th St . 785

_40

9-1642 ttorney at w Topeka, KS 66614

Christine Wells, LPC LMAC 400 S.W. Oakley [email protected]

Oty Council General V 1'

8 h

1 St. Topeka, KS F W W 06/2017 06/2019

a eo e avlora 66606 785·783-7526 Health Center

Members Representing

Name and Job Address E-mail & Phone

Appointed by Title

Shawn IQmble Topeka Police ~ [email protected] Dept 3205.

OtyCoundl General Officer Topeka Kansas

Pollee Dept Ave.Topeka, KS Click or tap here to enter text.

66603

Board of County Earl Ransom dick or tap here [email protected] Commissioners

General Retired to enter text. dick or tap here to enter text.

Joel Cromwell 444 SE Quincy [email protected] OtyCoundl General US Probation Topeka, KS

Officer 66683 785-338-5616

Mary Kelly-200 SE 7th St.

MKelly-

Court Services Court Services Herman

Topeka, KS [email protected]

Director of Adult Services

66603 785-251-6784

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Attachment H Advisory/Governing Board Form

Appointed Expirat ion Race

Date Date

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B 06/2018 06/2020

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Attachment I Recommended Goal Structure

The recommended structure for reporting goals, objectives and evaluation components is as follows:

• Goall

• Goal 2

Objective 1 ~ Data ~ Data

Objective 2 ~ Data ~ Data

Objective 1 ~ Data ;.. Data

Objective 2 ,> Data .> Data

Attachment J FY2020 Comprehensive Plan Signatory Approval Form

Agency Name: Shawnee County Community Corrections (including The 2nd Judicial District)

Agency Director: Rebecca cartmill, Director

My signature certifies that I did assist in the development, completion and review of t he agency's

Comprehensive Plan, Budget Summary and Budget Narra t ive attached hereto. I further certify that: 1. The plan, Including budget documents and other attach ments, complies w ith the written

directions sent to me by the Kansas Department of Corrections (KDOC). 2. The plan, includ ing budget documents and other attachments, complies with applicable Kansas

Statutes (KSA), Kansas Administrative Regulations (KAR), KDOC Community Corrections Standards and KDOC Financial Rules and Guidelines.

3. The agency is willing to actively plan for implementing the consistent set of statewide policies to help guide the supervision and revocation process of probationers on Community Corrections Supervision.

4. The agency will provide timely, complete and accurate data to the KDOC regarding agency operations and outcomes to include any reports required per Kansas Statutes (KSA), Kansas Administrative Regulations (KAR), KOOC Standards and KOOC Financial Rules and Guidelines or special requests from the KDOC.

Furthermore, my signature certifies that acceptance of state grant funds awarded by the KDOC for the grant period July 1, 2019 through June 30, 2020 indicates that as the "GranteeH I acknowledge and agree to comply with all the conditions outlined below:

1. Utilize grant funds for the development, implementation, operation and improvement of community correctional services pursuant to K.S.A. 75-5291 through 75-52,113 and amendments thereto, as submitted in t he attached comprehensive plan fund ing application.

2. Assume the authority and responsibility of funds received through KDOC and ensure compliance with all applicable Federal and State laws, Regulations and KDOC Financial Rules, Guidelines and Reporting Instructions. Any and all costs associat ed with non-compliance under this section shall be the responsibility of the Host County.

3. Acknowledge that the use of state grants funds is prohibited fo r out-out state travel and train ing. Any and all costs associated with non-compliance under this section shall be t he responsibility of the Host County.

4. Acknowledge that If, In the judgment of t he Secretary of the Department of Corrections, sufficient funds are not appropriat ed to fully continue the terms of this agreement, KDOC may reduce the amount of the grant award.

5. Comply with KDOC Community Corrections standards, policies and procedures.

6. Follow all applicable state and federal laws related to confidential ity of client information. This provision Is not Intended to hinder the sharing of information where necessary to effect delivery of services when undertaken in compl iance with applicable laws.

7. Neither assumes nor accepts any liabi lity for the actions or failures to act, either professionally or otherwise, of KDOC, its employees and/or its contractual agents.

Attachment J FY2020 Comprehensive Plan Signatory Approval Form

8. Not consider employees or agents of the Grantee as employees or agents of KDOC. Grantee accepts full responsibility for payment of unemployment Insurance, worker's compensation and social security, as well as all income tax deductions and any other taxes or payroll deductions required by law for its employees or agents in work authorized by the comprehensive plan.

9. Submit problems or issues regarding the t erms of this grant in writing to the KDOC Deputy Secretary of Community and Field Services for final review and resolution.

10. If any provision of this grant violates any statute or rule of law of the State of Kansas, it is considered modified to co m to that tute or rule of law.

lt( t{ -1¥"/ l'i Date

Date

Address:----- -----------------------

Phone:------- Fax: ------ Email:-------------

Board of County Commissioners Chairperson (Host County Only) Date

Address: - ---------------- - ------------

Phone:------- Fax: ------ Email:-------------

County: ____ ______ _

Board of County Commissioners Chairperson

County:---------- -


County: ___________________ _


County: ___________ __


Coun~=--------------------


County: -------------

Date

Date

Date

Date

Date

Board of County Commissioners Chairperson Date

County: ____________________ _

Board of County Commissioners Chairperson Date

County: ___ ___ _____ __

This Page

Intentionally

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Shawnee County and Second District Comprehensive Plan 2019-2020

Agency Summary:

Introduction

Shawnee County Community Corrections mission statement is: ''to enhance public safety and promote client success through the use of evidence based supervision." The eight principles for evidence based practices and effective interventions are the core of our efforts to improve conununity safety and reduce recidivism.

One of our most valuable assets is officers who are well trained and experienced in working with challenging offenders. The ofl:lcers often include family members or significant others when and if they are willing to assist in addressing a myriad of barriers that may consist of homelessness, addiction to drugs or alcohol and mental health issues.

Through the Behavioral Health Grant, the agency has collaborated with Heartland Regional Alcohol and Drug Assessment Center (RADAC) to include a Care Coordinator and Recovery Coach. These collaborative efforts support the success of offenders struggling with drug and alcohol addiction as well as mental health issues. The Recovery Coach has a working knowledge of community resources and also understands the many obstacles clients experience throughout the journey of recovery. The primary goal of a Recovery Coach is to help the client connect and engage in the recovery community. The Care Coordinator advocates for the offender in the following areas:

• Facilitation of a Substance Abuse Subtle Screening Inventory (SASSI) on all new clientele

• Facilitation of drug and alcohol assessments and referrals to treatment services when appropriate

• Exploration and narrowing of the appropriate mental health treatment options • Assistance with stable and safe housing. • Development of a case plan to determine needs and development of goals while

reducing barriers. • Establish a support system within the community.

The agency has also received funding for medication vouchers to help offenders who cannot afford their medications through Genoa Pharmacy located on site at Valeo Behavioral Health Recovery Center. The agency has paid for mental health evaluations, sex offender evaluations, and batterers' intervention evaluations as well as counseling when needed for indigent offenders.

As a result of significant changes to the FY19 budget, the agency eliminated the Thinlring for a Change group (T4C). This program was replaced by an all male Moral Reconation Therapy (MRT) group. MRT is a highly recognized evidence based program and was facilitated by two of the agency's certified juvenile intensive supervision officers at no additional cost to the

1

agency. Nationally individuals who successfully complete MRT programs have lower

recidivism rates, fewer disciplinary problems and increased rates of employment. MRT is also open ended which permits the fluidity of offenders entering at any stage of the program. The

MRT group has been utilized onsite throughout the final quarter of FY19 and has proven to be an appropriate yet cost effective replacement for T4C. During FY20 a second all female group will be added to address the needs of this demographic of clientele. The agency is anxious to follow

the progress of offenders who successfully complete the MRT program.

Shawnee County Community Corrections in conjunction with Mirror, Inc. Treatment Program

offers intensive outpatient treatment for our offenders on site. Mirror provides a certified facilitator who meets with clients on site three hours daily Monday through Thursday. The facil itator also conducts SB123 evaluations at the request of the supervising officer. This arrangement allows officers to verify attendance and meet with clients afterwards to reinforce goals and outcomes. Clients are billed through their private insurance, RADAC, or state funded

Senate Bill 123 funds. This process supports an efficient and cost effective method for the agency to provide necessary services.

As mandated by Kansas Department of Corrections, all officers are trained and certified in providing Level of Services Inventory Revised (LSI-R) assessments, effective practices in community supervision (EPICS) and motivational interviewing. The officers participate in monthly face to face meetings with treatment providers and also conduct onsite fidelity checks of the program. This allows officers to ensure that reasonable and measurable goals are being set between the provider and client. Officers are also able to verify compliance with these goals as

well as attendance during these visits. The agency also relies on the administration of the "Static 99", a risk assessment tool for the adult male sex offender. This process is conducted by an officer within the agency who has been trained in the procedure.

Strategj.es for maintaining and increasing our successes in the 2020 fiscal year include but are not limited to:

2

I. Establishment of a satellite office in The Second Judicial District to provide a safe and consistent place to meet clients who reside in Pottawatomie, Wabaunsee, and other rural locations within that region.

2. Increasing total officer supervision personnel to four in Second District due to population increases.

3. Hiring two officers in the Third District to replace the two officers lost during FY19 for a total of fifteen.

4. Maintain Moral Reconation Therapy on site. (Help address attitudes/orientation and employment with medium to high risk offenders).

5. Maintain Intensive Outpatient Treatment on site through Mirror, Inc. 6. Maintain the onsite RADAC Care Coordinator and Recovery Coach through the

Behavioral Health Grant for both districts. 7. Maintain 75% success or 3% better than FY2019 in both districts.

Significant Changes

Due to a significant decrease in funding in the FY19 budget Shawnee County eliminated the following services: Job Club employment readiness program, bus tickets that help our offenders get to the office and required programming, assistance with clients' first month 's rent for Oxford House sober living residency. The agency was also unable to replace two officers after a planned retirement and an unexpected resignation. The agency has also decreased the number of drug testing supplies purchased, limited fie ld visits to twice monthly instead of weekly, eliminated custodial services and restricted officers to free training which at times has minimal relevance to the actual field of Community Corrections.

Agency Assessment

1. Current Outcomes Describe the problems related to probationers successfully completing probation including but not limited to:

The prominent common areas of risk and need in the agency's probationer population, as a whole during FY2018 supported by LSI-R and/or other data.

A report run from 12/01/2017 to 12/01/2018 on LSI performance showed the following summary for all offenders (revoked and successful)

Shawnee County:

Crimino~~:enic Doml.lin Decreased Increased Unchanged Education/Employment 38% 20% 43% Financial 14% 20% 66% Family/Marital 24% 23% 53% Accomodation 21% 31% 48% Leisure/Recreation 23% 2 1% 56% Companions 30% 2 1% 49% Alcohol/Drug Problem 44% 23% 33% Emotional/Personal 30% 24% 46% Attitudes/Orientation 37% 23% 40% Total Score 50% 4 1% 09%

The agency had the most impact in decreasing risk overall in Shawnee County offenders in the criminogenjc domains of alcohol/drug problems (44%), followed by education/employment (38%) and in attitudes/orientation (37%).

Second District:

Crimino~enic Domain Decreased Increased Unchan~ed Education/Employment 28% 23% 49% Financial 25% 25% 50%

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Family/Marital 25% 26% 49% Accomodation 20% 38% 42% Leisure/Recreation 34% 15% 51% Companions 38% 20% 42% AlcohoVDrug Problem 49% 17% 34% EmotionaVPersonal 45% 18% 37% Attitudes/Orientation 37% 37% 26% Total Score 55% 38% 06%

The agency had the most impact in decreasing risk overall in 2"d Judicial District offenders in the

criminogenic domains of alcohoVdrug problems (49%), followed by emotionaVpersonal (45%)

and in companions (38%).

Any significant differences between the agency's successful and revoked populations during FY2018, supported by SLI-R and/or other data.

LSI-R domain statistical data provided by Kansas Department of Corrections showed the

differences between the agency's successful and revoked populations in criminogenic domain

and supervision levels high and medium high (89.5% revoked were high and mediwn high supervision levels) during FY 2018:

Shawnee County:

Sha·wnee County Revoked (level I & 2) Successful (level 1 & 2) Difference Supervision levels 1 & 2 89.5 53.7 35.8% Education/Employment 56% 30% 26% Domain Financial Domain 42.1% 35.9% 6.2%

Family/ Marital Domain 44% 25% 190/o Accommodation 50% 37.9% 12. 1% Domain Leisure Recreation Domain 73.7% 46.8% 26.9% Companions Domain 51% 3 1.5% 19.5%

Alcohol/Drug Problem 51% 27.3% 23.7% Domain Emotional Personal Domain 7% 10.9% (higher) 3.9% Attitudes/Orientation Domain 42% 20.2% 21.8%

The biggest difference in criminogenic domains between successful and revoked offenders in

Shawnee County was leisure/recreation (26.9%), education/employment (26%) and alcohol/drug

problem (23.7%).

2nd Judicial District:

200 Judicial District Revoked (level 1 and 2) Successful (level I &2) Difference Supervision levels I & 2 90% 390/o 51% Education/Employment 60% 24% 36% Domain

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Financial Domain 40% 25% 15%

Family/Marital Domain 30% 17.4% 12.6% Accommodation 60% 27% 33% Domain Leisure/Recreation Domain 65% 46.7% 18.3% Companions Domain 30% 14.1% 15.9%

Alcohol/Drug Problem 50% 24% 26% Domain Emotional/Personal Domain 15% 10.9% 4.1% Attitudes/Orientation Domain 65% 15.2% 49.8%

The most significant differences between successful and revoked offenders in 2nd Judicial

District were in the domains of Attitudes/Orientation (49.8%), Education/Employment (36%) and Accommodation (33%).

Any significant differences between the agency's successful and unsuccessful populations during FY2018, supported by LSI-Rand/or other data.

Through synthesizing the data it was determined that 33 offenders unsuccessfully discharged in Shawnee County. Twenty eight of the thirty three were at supervision levels one and two. 97% were mediwn to very high in the criminogenic domain of Criminal History. 78.8% were medium to very high in Education/Employment. 97% were medium to very high in Financial domain. 69.8% were medium to very high in Family/Marital domain. 63.7% were high to very high in Accommodations. 100% were medium to very high in the domain of Leisure/Recreation. 84.8% were medium to very high in the domain of Companions. 84.9% were medium to very

high in the domain of Alcohol/Drug Problems. 63.6% were medium to very high in Emotional/Personal domain (the lowest of all of the domains of this group). And 69.7% were medium to very high in the domain of Attitudes/Orientation.

Nine unsuccessfully discharged offenders were randomly selected for the following information and observations. Upon review of the notes on the unsuccessful offenders the following issues

were noted: Four were at level2 and five were at level 1 on their LSIR's. Total scores ranged from 25-41. These offenders all have the following technical violations in common: multiple

court appearances for their violations, failure to report, failure to attend treatment and continued use of alcohol and illicit substances. These offenders were given several opportunities to comply with treatment. In a majority of these cases the client had also been subject to the HB 2170 graduated sanctions process. It is believed that as more court officials begin to view substance

abuse as a medical condition and less of a criminal issue the decision to unsuccessfully discharge non-compliant clients may increase.

Any other problems, supported by data, related to probationer success?

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Employment remains a significant problem for offenders in general. Employment rates of employed and unemployed offenders pulled from the Employment Status Report in Toads for the past five months are listed below:

Shawnee County:

Month January 2019 December 2018 November 2018 October2018 September 2018 Unemployed 353 352 359 386 365 Employed 216 246 233 229 228

2nd Judicial District:

Month January 2019 December 20 18 November 2018 October 20 18 September 2018 Unemployed 105 99 100 114 100 Employed 36 34 44 43 40

The agency is fortunate to have several substance abuse treatment centers, two of which are

inpatient in the area. The community also benefits from the dual diagnosis capabilities of one of the larger programs. This program also includes a phannacy that is able to fill prescriptions for community corrections clients. There are also more than 10 sober living Oxford Houses within the city. As a result of these resources, the agency supervised 142 courtesy transfers in FY19

from surrounding agencies. In many of these instances the sending agency strongly petitions for the client to remain in Shawnee County upon the successful completion of inpatient treatment or discharge from one of the reintegration programs.

Describe the population that will be targeted for r isk reduction.

The agency will continue targeting medium to high risk clients for risk reduction. This includes the top three most problematic domains as supported by FY 18 LSI-R scores and revocation data for 3rct and 2nd District clients. The FY18 data supports these are the clients who most frequently

violate probation resulting in serving an underlying term of incarceration.

Current Practice/Operations

Summarize the agency's current assessment and supervision process including but not limited to discussion of:

Current policy and procedure in identifying and responding to the risk and need areas of probationers. Include in your discussion bow your agency currently applies evidencebased principles to the assessment and supervision process.

Policy 06-05 of the Shawnee County Community Corrections Policy and Procedure manual states the following:

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I. The assigned I.S.P. Officer, with client input, shall develop a case plan which includes goals to be reached and action steps to be used. The plan will be based on the domain needs noted by the risk/needs (LSI-R) assessment. The client shall be actively involved in the development of his/her plan and not a mere recipient of the plan.

II. The assigned I.S.P. Officer shall review the case plan with the client and make changes as needed. PROCEDURE:

I. A case plan shall be developed within forty-five (45) days after case assignment and documented in the TOADS data base. The plan shall be developed based on priority of one or all of the top three scored criminogenic domains provided by a risk/needs classification process. The plan shall address, but not be limited to, the following issues and concerns:

Officers evaluate drug/alcohol assessments, mental health, and previous probation report in order to develop effective supervision and case plans with the client's input. During the term of probation any necessary modifications to active supervision and case plans will be made by the supervising officer. These changes arc based upon the completion of goals or necessary modification of current goals due to negative changes in probation status. Sanctions cannot be part of the supervision or case plan.

Any criteria utilized to differentiate probationer service level based on the resuJts of the LSI-R (low risk vs. moderate to high risk probationers).

As previously written in this plan, 89.5 percent of all revoked probationers in Shawnee County were levels l or 2, and 90% of probationers revoked were levels 1 and 2 in Second Judicial District. In addition 100% of the randomly selected "unsuccessful" offenders were levels 1 and 2. The agency's efforts and interventions will concentrate on offenders in these levels.

Summarize the agency's current quality assurance/staff performance measurement process including but not limited to: Current policy and procedure in providing quality assurance/staff performance measurements (supervision staff and in-house program facilitators) and feedback.

Each officer is required to tmn in an audio recording of an office visit as well as a video recording of an LSI-R being performed two times per year. These are reviewed by the Division Manager using the LSI-R Video Critique form. This process provides the Division Manager with the opportunity to coach areas in need of improvement while assessing the validity of the assessments. Officers also perform a recorded LSI-R assessment two times per year in groups of three. The officers score the assessment individually then compare scores and answers to establish inter-rater reliability. This process allows officers to recognize inconsistencies from one assessor to another. Case file audits are also performed quarterly on a random, high-risk client from each officer. This process verifies timeliness of LSI-R, appropriateness of the supervision/case plan and the measures taken by the officer to monitor offender compliance. All staff members receive annual performance evaluations. This is completed with the Shawnee County Employee Performance Evaluation form. lbe evaluation is comprised of two parts in which an officer receives an overall unacceptable, acceptable or exceptional rating. The Division Manager also meets several times a year with staff individually to discuss their strengths and areas for improvement. During this process officers are able to make a request for specific assistance or training in areas not previously addressed.

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Fidelity scoring guides are also available to assess in-house programming, and facilitators. Staff are also encouraged to sit in and observe MRT facilitated by the agency's two certified juvenile intensive supervision officer, and intensive outpatient treatment facilitated by Mirror, Inc. Treatment Facility. Current Resources Discuss the current resources that the agency has available in responding to the risk and need areas of probationers including but not limited to: Current programming that the agency provides in-house or accesses in the community. If no programming is provided in-house, please state this and include rationale why it is not currently offered. (See Attachment B to report the outcomes for in-house programming during FY 2018)

Current in-house programming includes Moral Reconation Therapy led by two officers certified to facilitate the program. The agency also has Mirror, Inc. Treatment Facility on site 4 days a week, 3 hours each day to offer a SB 123 certified Intensive Outpatient Program to clients. The agency utilizes Behavioral Health funding for an onsite care coordinator and recovery coach through Regional Alcohol Drug Assessment Center (RADAC). The care coordinator performs a SASSI on all new ISP clients then makes referrals for the following: drug and alcohol treatment, mental health treatment, counseling, case management and housing services.

Current methods utilized to refer probationers to appropriate resources based on their identified areas of risk, needs and responsivity factors.

Risk principle: Match the level of service to the offender's risk tore-offend. Need Principle: Assess criminogenic needs and target them in treatment. Respoosivity principle: Maximize the offender's ability to learn from a rehabilitative intervention by providing cognitive behavioral treatment and tailoring the intervention to the learning style, motivation, abilities and strengths of the offender. Specific "fine tuning" of the responsivity factor includes learning style, personality, motivation, and bio-social (e.g. gender, race) characteristics ofthe individual.

Probationers are matched to treatment resources based on their identified high risk criminogenic domains through the LSI-R and other available information gained through various evaluations such as drug and alcohol, mental health, sex offender, anger management, or barterers' intervention assessments. The recommendations of the assessment or evaluation are followed and implemented in the full case plan. An offender may need a dual diagnosis facility such as Valeo or a treatment center outside of the community that offers similar services. The agency has also paid for assessments and psychotropic medications for indigent clients. If an offender' s behavior does not improve in a positive manner, the treatment providers and the officer as well as the client meet to discuss alternatives or more stringent treatment (i.e. moving from outpatient treatment to inpatient treatment) to address the behavior. Offenders having a mental health crisis have been taken to the V aleo Crisis Center for evaluation and medication when the need has presented itself.

Gaps

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Identify all gaps between the agency's current utilization of evidence based practices, procedures, and available resources used to address probationer risk and need areas, and full utilization of evidence-based practices, procedures and resources.

The gaps identified by data indicate that in Shawnee County the biggest differences between successful and revoked offenders were:

1. Leisure/Recreation 2. Education/Employment 3. Alcohol/Drug Problem.

The gaps identified by data indicate that in 2"d Judicial District the biggest differences between successful and revoked offenders were:

1. Attitudes/Orientation 2. Education/Employment 3. Accommodation.

Methods to address the gaps include attendance and participation in Moral Reconation Therapy which will help with Attitudes/Orientation as well as Education/Employment. Depending on the

facilitators' schedules the agency would like to increase class from once to twice weekly allowing for more exposure to MRT. In the areas of Alcohol/Drug Problem, close contact with

treatment providers as well as RADAC in-house care coordinator and recovery coach will help ensure that the right dosage of treatment is being administered, and/or adjusted as needed. Staff utilizing EPICS at fidelity level will also increase success. The agency is actively seeking

booster trainings in the area of EPICS. In The 2"d Judicial District a location has been found that is suitable for the purposes of office visits, assessments and other additional services the agency provides clients. This office is located at 411 Lincoln Ave. Wamego, Kansas. It should be noted that many of the agency's clients are high risk offenders and at a moderate level of supervision need to be seen a minimtuJl of three times per month. The limitations created by a lack of space

and allotted time require that the officer spend a significant amount of time traveling to meet rninimtuJl requirements. With this office space available, that time can be utilized in a more

productive way with the offender. The agency would also Like to make this space avaiLable for treatment providers to facilitate Senate Bill 123 assessments and perhaps counseling to offenders in this area (Pottawatomie and Wabaunsee counties).

Identify and prioritize any organizational development and/or community collaboration gaps that are not identified above.

The agency is currently collaborating with Mirror, Inc. Treatment .Facility to fmd a way to provide sober living arrangements with offenders currently attending Intensive Outpatient Treatment. There is a need for this beyond what the category of "Reintegration" provides-more

intense treatment to coincide with sober living arrangements. The agency would also like to have the funds to provide bus tickets for transportation to and from the office and treatment resources for indigent clients.

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Prioritize in rank order the gaps that have been identified.

1. Maintain small satellite office in Wamego, Kansas. Shawnee County Community Corrections is contracted to supervise the Northern and Western rural areas of the surrounding counties, otherwise known as the 2nd Judicial District. The 2"d Judicial District includes the following areas: Jackson, Jefferson, and Pottawattamie and Wabaunsee counties. Pottawattamie County is the furthest distance from the home office located in Topeka. The agency has found the officer covering this area supervises offenders who live as far away from Topeka as Manhattan, Kansas. The officer assigned to this region also has offenders who live in the following areas located along the Highway 24 corridor: St Mary's, Wamego, St. George, Westmoreland, Alma and Manhattan. These offenders have traditionally been seen by the supervising officer in a space made available at the Wamego Police Department. This location was only available bi-weekly in four quarterly increments. Due to changes being made at the Wamego Police Department this location was no longer available by the middle ofMarch 2019. Clients living there were forced to travel to Topeka to report. Many of these clients are indigent or lack reliable transportation to comply with the reporting requirements of their probation. This increases the probability of clients being sanctioned to prison, revoked or potentially unsuccessfully discharged from probation.

2. Need for increased frequency of MR T (Moral Reconation Therapy) classes from once to twice weekly to further address attitudes/orientation as well as unemployment. Also the need to facilitate a women's only MRT class to address the same criminogenic domains in the female population.

3. Maintain the RADAC Care Coordinator and Recovery coach through the Behavioral Health Grant to provide services for alcohol/drug and mental health problems among our population.

4. Utilize additional trainings or booster trainings in the field of EPICS, to increase staff fidelity. Staffis not utilizing all EPICS skills currently during office visits, case planning, or during the facilitation ofLSI-R assessments.

Agency Plan

Describe the proposed plan to implement and sustain a strategy to address offender risk and need areas and close the priority gaps identified in ffi-4C above. This plan should describe how the agency along with community stakeholders and partners, wiD bring current practice, procedure, and resource availability into line with the practices, procedures, and resources targeted for implementation. This plan wiD increase the number of probationers successfully completing Community Corrections and establishes a plan to target successful reentry of probationers who are considered moderate or high risk.

1. The agency has secured a Satellite office located at 411 Lincoln Avenue, Wamego, KS 66547. The owner of the property located at 41 1 Lincoln Avenue, Wamego, Kansas has agreed to the following lease arrangements: $550.00 per month, plus $550.00 security

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deposit, all utilities paid. This proposal was presented to the Shawnee County Board of County Commissioners on February 28, 2019 and approved. The location has been contracted from March 1, 2019 to June 30t.1\ 2019. The location and contract will be reassessed at that time and potentially renewed for FY20. This location is suitable for the purposes of office visits, assessments, and other additional services our agency provides clients. The limitations created by a lack of space and allotted time require that the officer spend a significant amount of time traveling to meet state mandated standards. The benefits of the satellite office located in Wamego include the location serving as the central meeting place for the officer 2 days a week from 8 AM to 5 PM, Monday through Friday. Distance traveled to court for the officer will be a maximum of 15 minutes south to Alma, and west to Westmorland from Wamego. Historically eliminates the need for clients to report to Topeka from as far away as Manhattan. This will increase the offender's ability to comply with probation requirements. Treatment providers will have a place to meet with offenders in the 2nd Judicial District for assessments and counseling.

2. Increase MRT (Moral Reconation Therapy) classes from once to twice weekly for medium to high risk offenders to further address attitudes/orientation as well as illlemployment. A women's only MRT class will be added to address similar criminogenic concerns for this demographic of clientele. All research on MRT shows lowered rates of recidivism, better decision making, enhanced treatment compliance and higher staff satisfaction. The agency anticipates the result of additional classes will increase employment, increase treatment compliance, improve attitudes/orientation and help offenders make better choices about their peers and leisure time activities.

3. The adult staff is scheduled to complete EPICS IT training on May 14-15, of 2019. This two day training will cover the basics of EPICS as well as strategies and techniques for the practical use of this competency. Officers will videotape themselves facilitating an LSI-R two times per year. Officers will also provide an audio recording of an office visit with a medium to high risk client monthly during the first two quarters of FY20. These recordings will be scored by the Adult Services Division Manager to provide positive feedback and coaching to officers.

Closing these priority gaps should increase the number of probationers successfully completing probation. The agency had 82% success last year in 2"d Judicial District and an 88% success rate in Shawnee County. Addressing these priority gaps should result in an 85% success rate in 2nd Judicial District and a 91% success rate in Shawnee County. Minimally the agency wants to maintain a success rate of 75% or above. The agency will also measure reduction of LSI-R risk in the criminogenic domains of Alcohol/Drug Problems, Education/Employment and Attitudes/Orientation. The agency would like to reach a 50% reduction in risk in those domains.

Management and Organizational Capabilities- Obtaining funding requires a commitment on the part of the loca1 Community Corrections agency to the process of planning, implementing, evaluating and sustaining local risk reduction and agency efforts. The management and organizational structure must include the staff and resources necessary

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to sustain agency initiatives. Describe the team, that your agency wiD collaborate with in order to plan, implement, evaluate and sustain local risk reduction and agency initiatives including but not limited to collaborative partnerships, describe the role of each partner and the management structure and staffing of your organization.

The agency collaborates with several different partners to sustain local risk reduction and agency initiatives. The agency collaborates with the following and in the following ways:

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1. Regional Alcohol and Drug Assessment Center (RADAC). Through the utilization of the Behavioral Health Grant the agency has contracted with RADAC to provide an on-site certified Care Coordinator and Recovery Coach. These individuals provide evaluations, referrals to dntg and alcohol treatment facilities, further mental health counseling, housing referrals for mentally ill offenders, counseling, peer support and further systems of care. The care coordinator also provides services as a certified SASSI (Substance Abuse Subtle Scoring Inventory facilitator. This allows the care coordinator to expedite the process of evaluating clients needing state funded drug and alcohol treatment presentence if need be.

2. Mirror, Inc. Treatment Facility provides intensive outpatient treatment on site three hours daily four days a week, Monday through Thursday. This allows the officers to monitor offender's attendance and progress.

3. Officers meet monthly, face to face with the following Senate Billl23 providers: Mirror, Inc., Sirns-Kemper Clinical Counseling & Recovery Services, new Dawn Wellness and V aleo Behavioral Health Care. The officers are able to discuss progress and treatment modifications for offenders enrolled in their treatment programs. Officers also meet with the client and their treatment provider to assess progress and aftercare planning.

4. Genoa Pharmacy located on site at Valeo Behavioral Health Care collaborates with the agency to provide psychotropic medications to cl ients in need of services. Through the behavioral health grant, funds are provided to cover the expense for psychotropic medications, counseling, assessments, and classes in the area of mental health, batterers' intervention, anger management, sex offender evaluations and treatment.

5. One officer in the agency is certified in administering the Static 99, a male sex offender evaluation that assesses risk of reoffending. This assessment is a tool used to promote evaluation that assesses risk of reoffending. This assessment is a tool used to promote best practices in supervision while determining how frequently a client convicted of a sex offense is required to report. The evaluation is assessed and signed by the adult services division manager before the client's reporting frequency is modified.

6. Moral Reconation Therapy (MRT) is currently being facilitated by two of the agency's certified juvenile officers on site. The facilitators provide officers with weekly attendance records and participation updates. The agency will expand this class from once weekly to twice weekly and will add a women's only group in FY20. MRT has been proven to increase cooperation, improve employment and lower recidivism in offenders who complete the course. Attendance and participation in any treatment group are closely monitored by staff. The agency welcomes any training that improves officers' skill sets. V aleo has provided "Mental Health First Aid" to all officers free of charge.

7. Shawnee, Jefferson, Jackson and Pottawattamie County District Courts provide the agency with additional support through sentencing and showcause hearings. The Courts

have worked closely with officers to enforce intermediate sanctions such as quick dips, 120 day and 180 day prison sanctions as well as additional interventions if necessary.

8. The Community Corrections Advisory Board helps to formulate the annual comprehensive plan for Adult Community Corrections Services for the County Commission and Kansas Department of Corrections approval. The board also meets to review both the process and outcome goals set by the agency. The board meets on the third Thursday of the month from 3:30-5:00 pm, as business dictates or quarterly at a m1nunum.

Describe the management structure and staffing of your organization.

The structure of our organization is graphically represented in attachment G. The County

Commissioners oversee the agency and the Advisory Boards. The Advisory Boards oversee the Director. The Director oversees the Division Managers and the agency; the Division Managers oversee the officers, administrative assistants and any program facilitators. The Director is

responsible for all facets of the agency.

Monitoring and Evaluation - Describe how the team and advisory board will monitor the planning, implementation, and operation of the plan described in this application. At a minimum, please describe how often reviews will be conducted, and what the focus of the review will be. Who is responsible for conducting the review? How requests for corrective action will be addressed/responded to. How the outcome of the reviews will be documented and distributed.

The Community Corrections Advisory Board reviews the Comprehensive Plan, Behavioral Health Grant, and Quarterly Outcome Reports minimally four times a year. Senate Bill 123

providers meet on site monthly to discuss offenders' progress or lack thereof and any program issues. Quarterly Outcome Reports are also turned in four times yearly to Kansas Department of Corrections as well as the Board of County Commissioners. The Advisory Board looks at

statistical outcomes, program progress and discusses legislative changes. Officers are asked to submit video recordings of themselves facilitating an LSI-R to review with supervisors and an audio recording of an office visit to review how EPICS are being used in the office visit. Officers will perform the LSI-R in groups of three to compare scores for inter-rater reliability. Overall yearly success rates for both districts are reviewed and LSI-R initial to discharge scores are reviewed to determine where the agency had the most impact on criminogenic domains. The Division Managers meet monthly on an individual basis with each staff member as well as writes an annual evaluation for each staff member. The Director also meets with the Division Managers to discuss progress, program initiatives and completes an annual evaluation of the

Division Managers. Any changes in State program standards are reviewed, and discussed at length with the staff.

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Requests for corrective action will be addressed and/or responded to as soon as the request is made. Program providers will be given written requests detailing the problem and any corrective action that needs to be taken. If needed, meetings will be set up to further discuss and address

the problem. Any challenges or concerns about an officer's performance are documented and discussed with the officer by the Division Manager and/or Director including an action plan to improve performance. This is followed up by scheduled meetings to assess progress.

Outcomes of agency assessments and reports are reviewed and approved via vote by the

Advisory Board. Outcomes are distributed to the Advisory Board, the Board of County Conunissioners, (who also vote on acceptance of the outcomes) and Kansas Department of Corrections. These include the Comprehensive Plan, The Behavioral Health Grant, Quarterly

Reports, and quarterly as well as yearly fmancial budget sheets.

Describe the process for assessing the initiatives' effectiveness. How will the performance of the planned initiatives be documented, monitored, and evaluated? Identify measurable process goals and objectives for new and existing risk reduction and agency initiatives. Include with each process goal a target date for completion. Describe for each objective: What data will be used to measure each objective, where the data are located, and how it will be collected and reported out.

Maintaining an office in the 2nd Judicial District will have a positive impact on risk reduction and success rates in that area of 2nd District (Pottawatomie and Wabaunsee). It will provide a safe and stable place to meet with offenders; provide a place for the Recovery Coach and Care Coordinator to provide all of their services; and provide a place for Sims Kemper Recovery Center to facilitate a Substance Abuse Program (SAP). Presently there is only one provider, Pawnee Mental Health, for that area and for Riley County and the current waiting time for services is minimally three weeks. Having services and an officer present several days a week

should increase success rates and lower the risk of mental health and alcohol/drug problems. The agency will look at overall success rates as well as the LSI-R domains of emotional/personal and

alcohol/drug. Maintaining this office will cut down on the officer's travel time, save gas money and be easier to reach for offenders living in that area

In measuring effectiveness of MRT classes, increasing the number of times the group meets weekly should result in participants' LSI-R initial to discharge scores to show a decrease in risk in the areas of employment/education, drug/alcohol problem and attitudes/orientation. Providing

a women's onir group of (medium to high risk participants) MRT should result in similar outcome. Attendees should also have a higher successful probation completion rate.

To assess the RADAC Care Coordinator and Recovery Coach's effectiveness the agency receives a quarterly report on:

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1. Clients referred to the Care Coordinator and Recovery Coach, 2. Clients attending the orientation class and receiving a SASSI (Substance Abuse Subtle Screening Inventory) 3. Clients who are accessing further mental health treatment, 4. Clients referred for further drug and alcohol treatment, and 5. Clients' participation in recovery orientated systems of care (ROSC).

These statistics are collected quarterly by RADAC. The statistics are reported in the Shawnee County Community Corrections Quarterly Report. Additionally the Care Coordinator and Recovery Coach counsel clients and meet with the officers to strategize on successful outcomes with clients. Data is compared to the previous year's total to legitimize the approaches being taken by the agency. The agency will maintain a Second Judicial District in Wamego, providing the Care Coordinator and Recovery Coach to meet with offenders in that area

The agency will participate in booster trainings in the area of EPICS to increase staff fidelity in its use. The training is scheduled to take place on May 14-15, 2019. Upon completion of that training, officers will be required to audio record an office contact each month. Supervisors will review the contact and score it using the KDOC EPICS II rater form. Supervisors will provide feedback to officers. The long term goal is for EPICS skills to become as natural to the officer as having a regular conversation. The division manger will provide feedback to each officer on the recordings they submit. This will include effective use of competencies associated with EPICS skills. As officers become more proficient in this area, case plans will appropriately address the high risk domains as articulated through proper facilitation of the LSI-R assessment. Office visits will become more focused and result in the review of prior goals, modifications and/or additions to be addressed by the next scheduled contact.

Our final goal for 2019-2020 is to continue partnering with Mirror, Inc. to provide intensive outpatient treatment on site. This has been beneficial in having an intensive outpatient treatment program on site for officers to refer to as well as check on client's attendance and participation. Tom Wolfe, the facilitator of the group, has also set aside some time weekly to provide Senate Bill 123 assessments if needed. Mirror Inc. is also stratcgizing to fmd sober living arrangements for offenders enrolled in intensive outpatient treatment whose living arrangements are not conducive to a drug free life style. Normally this does not occur until an offender has reached the level of "reintegration" but many offenders need safe, sober housing prior to that to be successful. Having this service close at hand should decrease risk in the criminogenic domain of alcohol/drug problems as well as improve our overall success rate. LSI-R initial to discharge rates will be compared in the domain of alcohol/drug problem as well as the probation success rate of treatment attendees, by June 30, 2020.

Goal 1. Maintain a small satellite office in Wamego KS for 2nd Judicial District offenders.

Objective 1: Maintain an office in Wamego, KS, the Second Judicial District to shorten distance for offenders to travel and offer a place for the RADAC Care Coordinator and Recovery Coach to also meet with offenders there.

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Objective 2: Start a Substance Abuse Program (SAP) by certified facilitators provided by SimsKemper Treatment Center at the Wamego office.

Data: A regular schedule at the Wamego office for the officer, RADAC Care Coordinator and Recovery Coach and SAP facilitators leading group will be set by June 30, 2019.

Data: Number of offenders receiving services from RADAC and attending SAP will be recorded. LSI-R initial to discharge criminogenic domains of Alcohol/Drug and Emotional/Personal will be examined for risk reduction. Overall success rate of the 2nd Judicial District will also be evaluated via the Court Case Sentencing Activity Report.

Goal 2: Maintain MRT classes and measure their effectiveness in reducing risk in offenders.

Objective 1: Increase the number of times the class meets weekly from once to twice weekly.

Objective 2: If the numbers indicate such, add a women's only MRT group as well.

Data: Compare attendees' initial to discharge scores in the criminogenic domains of employment/education, alcohol/drug problem, and attitudes/orientation. We will also look at the overall successful probation completion rate of the attendees. Data due date is June 30, 2020.

Goal 3: Maintain the Regional Alcohol and Drug Assessment Center's Care Coordinator and Recovery Coach and monies for psychotropic medications through the Behavioral Health Grant.

Objective 1: Keep quarterly numbers (and yearly totals) of all offenders who were:

a. Clients referred to the Care Coordjnator and Recovery Coach b. Clients who attended the RADAC orientation group and received a SASSI (Substance

Abuse Subtle Screening Inventory) c. Clients who are accessing further mental health treatment d. Clients referred for further drug and alcohol treatment e. Clients participation in recovery oriented systems of care (ROSC)

These numbers are collected and reported out on a quarterly basis. The numbers are also compared to last year's numbers. The goal is to serve more offenders than the previous year.

Data: These numbers will be collected and reported on a quarterly basis (October, January, April, and July in the Shawnee County Quarterly Outcomes Report) as well as yearly ending June 30, 2020. Other data: Overall success rate of the agency via the Court Case Sentencing Activity Report, and comparison of the initial to discharge LSI-R's of the agency from July 1, 2019 to June 30, 2020 in the areas of alcohol/drug problem and emotional/personal.

Goal4: Increase staff proficiency and fidelity in the use of EPICS II.

Objective 1: Booster training will be provided by Crystal Payne ofKDOC, May 14-ISth, 2019 for our agency.

16

Objective 2: Staff will be required to turn in a monthly audio tape using EPICS in their office setting with offenders. Supervisors will review the audio tapes and provide feedback with use of the EPICS II Contact Rating Form developed by K.DOC. We want the use of EPICS to become as natural and consistent method of communication with clients in all interactions.

Data: In addition to individual improvement through the Contact Rating Form, case supervision plans will reflect effective communication of clients' goals, goal completion, and assessment of future needs for successful completion of probation. Overall success rates will be examined on July 1, 2020, for both districts utilizing the Court Case Sentencing Activity Report. The agency would like to achieve a 3% reduction of revocations from last year's percentage or minimally a 75% success rate in both districts.

Goal 5: Maintain Intensive Outpatient Treatment facilitated by Mirror, Inc. on site at the Topeka office. Facilitator Tom Wolfe is also certified to provide Senate Bil1123 assessments and has set aside time to perform these if need be.

Objective 1: the agency will provide ofienders that meet criteria for Intensive Outpatient Treatment. Having this group on site increases accountability for offenders with attendance issues.

Objective 2: Mirror will investigate ways to provide safe/sober housing for persons in Intensive Outpatient Group that need this service and report back to Shawnee County Community Corrections on any progress in this area.

Data: We will examine numbers of offenders successfully completing group as well as successfully completing probation. I be agency will also examine the LSI-R initial to discharge scores in the area of Alcohol/Drug problem.

Identify measureable outcomes (goals and objectives) that will allow for the evaluation of the impact of new and existing risk reduction and agency initiatives. Describe for each objective:

1. What data will be used to measure each objective? 2. Where the data are located. 3. How it will be collect and reported out.

In addition to the outcomes and data listed above, the agency will evaluate:

a. EPICS-EPICS Contact Rating Form, improving Supervision Case Plans as a result of better communication.

b. LSI-R fidelity/scoring: examining both LSI-R videos with the officers, and discussion with group scoring to ensure fidelity-what areas of the LSI-R need further clarification?

c. These areas will be reported out through EPICS II Contact Rating Form, LSI-R Fidelity both individual and group, examination of officer's case files both hard copy and TOADS via case file audits.

17

d. Offender attendance numbers in MRT, SAP, and Intensive Outpatient Treatment. e. Examine ways to expand the success of the RADAC Recovery Coach and Care Coordinator,

and what other services can they bring to the agency? f. Examination of district success rates through the Court Case Sentencing Activity Report.

Describe how the agency wiU utilize the r esults of the evaluation to enhance the performance and sustainability of the initiatives.

The agency will use results of the various evaluations and outcomes to further improve officer

skill sets. If there arc challenging areas of EPICS or the LSI-R scoring, for example, we will seek ft.uthcr trainings to enhance the officers' abilities. This would include discussion and practice in the challenging area. We will also examine the differences between our successful and unsuccessful populations, including criminogenic domains. We will improve or add interventions to address those domains.

Discuss how the agency will utilize the data to inform modifications to the initiatives to enhance performance.

In addition to the items listed above, collaboration with other agencies on what is working to reduce risk in the offender population, what programs have they have utilized to enhance success, and what new trainings for staff are being offered to increase their success with offenders.

Discuss how the agency wiD use the data to seek fiscal support for the initiatives in other grant application processes.

The agency would like to see a common database of grants available for new initiatives available to all directors and advisory boards. If a new initiative or program becomes available with a proven track record of success with offenders that the agency cannot afford, the agency would use the data to apply for such a grant. items of interest may include: positive parenting programs, safe and sober living arrangements, improving employment skills and budgeting.

18

FY 2020 BUDGET SUMMARY

SECOND JUDICIAL DISTRICT COMMUNITY CORRECTIONS

Current

~ . ' . ' '

PERSONNEL SECTION Cells auto fiii-Venfy amounts aga1nst Narrat1ve 1A ADMIN PERSONNEL CATEGORY

Sala $ 29,8S4.S4 s $ Benefits $ 11 420.54 s $

18 NON-ADMIN PERSONNEL CATEGORY Sala $ 163 306.54 s $ Benefits $ S4 803 31 s s TOTAL PERSONNEL SECTION I

AGENCY OPERATIONS SECTION Cells auto fill-Verify amounts against Narrative 2A TRAVEL CATEGORY $ 12 486.75 s 37 460.25

$ 1,400.00 :s 2 600.00 $ 4 440.00 s 21 120.RQ_

28 TRAINING ~C~A~TE~G~O~R~Y~~~~--------------------~~------~~~------------~~----------~~~------~~~~ 2C COMMU !CATIONS CATE._,G_,O_,_,RY,__ __ _ 2D EQUIPMENT CATEGORY $ :s 2E SUPPLIES/COMMODITIES CATEGORY $ 1 140.00 $ 2F FACILITY CATEGORY $ 22 441 .38 $ 2G CONTRACTUAL CATEGORY $ 1 194.20 s

TOTAL AGENCY OPERATIONS SECTION

Cells auto fill-Verify amounts against Narrative

$ 2,760.00 s $ 4 740.00 $ 700.00 s $ 2 100.00 $ s $ $ s $ $ s $

Mental Health Treatment $ s $ $ s $ $ s $

Academic Education Services $ s $ $ s $ $ s $ 10 800.00 $ s $ 10 000.00 $ s $ $ 2 434.61 $ $ 6 000.00 $ 2,700.00 s $

Electronic Monitorin Services $ $ $ Surveillance Services $ $ $ Sam's Membershi renewal $ 27.00 $ $ 63.00

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

TOTAL CONTRACTS/CLIENT SERVICES CATEGORY $ 25 124.61 s s 33 703.00

TOTAL CONTRACTS/CLIENT SERVICES SECTION s 25,124.61 s - s . s 33.703.00 ----------TOTAL NON-RESIDENTIAL BUDGET SUMMARY $ 337,62197 s - s . s 489,11109

1---f!:A:::D~U:.::L:.!T..!R.!!E:::S::.:I::D!:E!.!NT.!.:I:!:A~L..!S~E:.!C~Te!:IO::N~------------ICells auto fill-Verify amounts against Narrative

1--------~~--------~--------, Salary Benefits TOTAL PERSONNEL SECTION

$ $ $ $

1-=-:-+:R:::E:.:;S::;ID::;:E::.:N:.:,TI:-:,:::AL;:;,.;O:.:,P,..::E;:..RA~T.:.:IO::N:.::S::..:::S:::E.:CT.!.:.::IO:.:.N~----------ICells auto fi ll-Verify amounts against Narrative SA TRAVEL CATEGORY $ $ S 58 TRAINING CATEGORY $ $ S 5C COMMU~CATIONS:~C~A~T=E=G=o=R~Y--------------========t~s----------~~S~--------~~~S----------~~----50 EQUIPMENT CATEGORY $ S S 5E SUPPLIES/COMMODITIES CATEGORY $ S $

P-S~F~FA~C~I=.LI~TY~C~A~TE~G~O~R~Y~~~-----------------------+~$------------~$~-----------+ $ 5G CONTRACTUAL CATEGORY $ $ S

TOTAL RESIDENTIAL OPERATIONS SECTION

1-=-:-+:C;.:O:-;N.;,:TR:,::::::A;:.:C;.:T:,;SI::,:C;:L:::I.;E;.:N.,:,T..:;S:.:::E::;R:,:V,;.;IC:-;E~S~SE;.C:;T=I::=O~N:::-,.,,......--------J Cells auto 1111-Verify amounts against Narrative SA CONTRACTS/CLIENT SERVICES CATEGORY

Current

NON-PERSONNEL BUDGET NARRATIVE

1---- ------------- -----...:.S;::;.E..:..C-=-O.:..:.N.::..D...:.J..:..U.::..DICIAL DISTRICT COMMUNITY CORRECTIONS

based on historical ror our 13 vehicle fleet in the

Funds are used for registration in-.---·-· __ .. .... _._·-· .... ·-·---·- .. -· 1

FY 2020 NON-PERSONNEL BUDGET NARRATIVE

- --------------=-==-:-:-.. ::::-~- - _;-::_-;-:: ___ -- DISTRICT COMMUNITY CORRECTIONS ---------------------------------------~

Supplies/CommoditJes amount based on historical use with the following historical splits: Third District Adult 54%. Second District Adult 12%, JISP 23%, and CM 11%

FY 2020 NON-PERSONNEL BUDGET NARRATIVE

1----------------- - - ----S.::...:E=-C=--0=--.c..:ND JUDICIAL DISTRICT COMMUNITY==-::C:-::0:-::R:-::R:-::E:-::C:=T::-::IO~N-:-:S:---------------

Charges are split according to the physical space used by each program: Third District Adult 54%, Second District Adult 12%, JISP 23%, and CM 11%

I WALKER PENNY 1 0 0$118r; s ~8872.00 100.00%

$ - 0.00% 000% 0 .1)()% 100.00'11. lnlen$1ve S..oeMslon OlfiCet FICA Social Securitv 8.2~ $ 31)17.66 Is $ . $ 3 017.66

FICA Me<!lcatt 1.45~ $ 705.74 s s s . s 705,74 - -KPERS IR11>,._,t Bentlal 9.61% $ 4,877.38 s s - ' -- - s 4,sn.38 s ..... UnemoloYmen! 0.15'!1. $ n66 s s s . $ n.66 SlaiA WOIICinan'a Como 2.50~ $ 1 216.80 $ $ s . s 1.216 .. 80

! Htahh ln...- 1008000 s 10,08000 s s s --- ~ 10080.00 I Lilt lnourance 30.00 s 30.00 s $ s s 30.00 I EAP - 2000 $ 20.00 $ $ s . $ 20.00

PIIU>a 813.00 s 813.00 s s s ' 813.00

PAYOUTFUNO 1 0 0 su.y_ $ 2,7!12.94 100.00'11. 000'11. 000'11. 000'11. 100.00'11. 0 FICA Sooal Securitv 0.00'11.1 $ $ . $ s $

FICA Me<!lca,. 0.00'11. $ s s s s -KPERS IRt~,.ment Benefit> 0.00% s s s s $ Sta Unemplovmont 0.00% $ • s . -It -- $ $ StatAl Wor1<man's Comp 0.1)()% $ --:- $ s s Htafth lniUIIII'ICe 0.00 $ $ s $ $ ---

I Ult lno..,.onu 0.00 $ - $ s $ --- c-L I EAP 0.00 $ s . $ l ' $ Par1clt1a 0.00 $ $ s $ $

0 0 0 o Solarv s 20.00 0.00% 0.00% 0 OO'Mo 0 .00'!1. 0.00'!1. 1-

-0 FICA Social SeaJrity 8 .20'!1. $ $ $ $ . $

FICA Medicare 1.45% s $ $ . $ - s KPERS Rtti,.mont Bentfita 9.89% $ s s . s . s State Unemployment 0.20% s ---- s --- rt $ . $ StatAl Workman's Comp 2.eD'!!. $ $ $ - $ HoDIIh lnsuronc. 9 747.00 $ Is . $_ $ . s UfelnouiW'I()t 30.00 $ s s s - s - -EAP 20.00 $ ' - s s - $ Pattdng --- 1113.00 s $ $ I S . s

0 0 0 o Sa!Mv s 20.00 o.oo-. 000'11. 0 OO'Mo 0.00'!1. 0.00'11. 0 FICA Social Sacu'ijy 8.20'11. s s s s s

FICA~ HS'llo S $ . $ $ $ I I KPCRS Rt~ont Bent fita 9.89% $ $ s s s --I $Iaiit 0.20'11. s - s s s $

+ ~-Worlunt"'s Comp 2.eo'll. $ $ $ s . s I H..., lniUIW>Ot 9747.00 $ . $ s s s I • LAit lnlllrWICe 30.00 s s s s s - - -I I EAP 20.00 $ s $ $ --- - $ I Parking

-1113.00 s s . s $ . s

0 0 0 0 Slllllrt s 20.00 D.OO% 0 .00'11. 000'11. O.OO'Kt 0.00'11. I 0 FICA Social SeaM11'1 8.20% s . s $ $ s I FICA loledlco,. 1.-45'!1. $ . $ s s . $

KPERS Rt~,.ment Bentfito) 9.89% $ . $ s s - s Si* Untm;>lovmtnt 0 .20'!1. s - s s -- s - . $ Stale Wllll<man's Comp 2.eDlb[ $ - $ s . s . $ HMfth lnaunonoe 97~7.00 $ . s $ s . $ Lilt lnauronu 30.00 $ . s s s . s -EAP 20.00 s . s -- s - ~ . $ p~ 81300 $ . $ Is $ . $ I

0 0 0 0 Slllllrt s 20.00 0 .00'!4. 0.00'!1. 0.00'!1. 0.00'!1. 0 .00% - I

0 FICA Social Securtty 6.20% s s s s -- $ -FICA MediC8"' 1.45% $ $ $ $ $ KPERS {Rttl111ment Benethal 9.89% $ $ Is s $ . Stalt UnemPloyment 0.20% s - s s - s $ .

- State Wori<man'a Cornel 2.!10'!1. $ $ Is Is - $ . Htahh lnauranu 9747.00 $ $ s $ s . Uft lnauronct 30.00 s . s s s . s . EAP 20.00 $ . $ Is $ . $ . ?.rltlng 813.00 $_ - s $ Is . s

- ---* 0 0 0 Salary s 20.00 0.00% 0.00% 0.00% 0.0~ 0.00% I 0 FICA Social Security 6.20% s $ s s --- $ I

- FICA Medicare 1.45% $ $ s $ $ . KPERS (Retirement Benefrts 9.89% $ $ s s $ ! State Unem~loyment 0.2~ s s $ $ $ -State Worl<man's Comp 2.60% s s s s -- $ He~ Insurance 9,747.00 $ $ s $ $ Life Insurance 30.00 $ s $ $ $ EAP 20.00 $ $ $ $ $ Parxioa 813.00 $ $ s __:._ ~ $

0 0 ol---e Salary $ 20.00 0.00% 0.00% 0.00% 0.00% 0 .00% I 0 FICA Social Security 6.20% s s $ $ $

FICA Medicare 1.45% s s s _:_ ~ --- $

-r-- KPERS (Retirement Benefrts) 9.89% $ $ $ $ $ State Unemployment 0.20% s $ $ $ $ State Worl<man's Comp 2.60% s $ $ $ $ Health Insurance 9 747.00 ' - ' $ -=-- ~ $ -Life lnsurant:8 - 30.00 $ $ $ • $ $ EAP 20.00 $ $ $ $ $ Parl<ing 8 13.00 s $ s s s

0 0 0 0 Salary $ 20.00 '0:00% 1--0.00% O.OO'lf> 0.00% 0.00%

0 FICA Social Security 6.20% $ $ $ $ $ . FICA Medicare 1.45% $ s s s s KPERS CRelirement Benefits) 9.89% s $ s s $ -State Unemployment 0.20% $ $ $ s $ State Worlanan's Comp 2.60% s $ s $ $ -Health Insurance 9747.00 ~ -~-

$ - - s s $ Life Insurance 30.00 $ $ $ $ . $ EAP 20.00 $ $ s s . $ . Parl<ina 813.00 $ $ s s $ --. -1- -0 0 0 0 Salary $ 0.00% 0.00% O.OO'lf> 0.0~ 0.00%

0 FICA Social Security 6.20% $ $ $ $ s FICA Medicare 1.45% s $ $ s $ KPERS CRotirement Benerrts 9.69% .!. -- '--- - - :.._ ..L s $

---- f--- State Unemolovment 0.00% $ $ • $ $ s State Worl<man's Comp 0.00% $ $ s $ $ Health Insurance s $ s s s s Ute Insurance $ s ' $ - _s_ ---- $ Longevity (e.g. $50 per)fx10 )IS) $ $ $ $ $ $ Oilier. Please Specify) $ $ s $ s $ I

---- --t 0 0 0 OSol!!!): $ 0 .00% 0 .00% 0.00% 0.00% 0.00% 0 FICA Soda! SeCUfiii 8.20% $ $ . s s $

FICA Medicate 1.45% $ s . $ s s KPERS ReUromont Bonefits 9.69% s s - s $ s State Unemplovment 0 .00% $ $ $ $ $ . State Wor1<man's Comp 0.00% $ s . $ $ $ -Health Insurance $ s s $ $ s Lifelnsuranoo $ s s s s s Longevity (e.g. S50 per )f x 10 )IS) $ $ $ $ $ $ Other. Please Specify) $ $ s - $ . $ $

0 0 0 0 Salar): $ 0.00% 0.00% 0.00% 0.00% 0.00% 0 FICA Social Seru~tv 8.20% $ $ . $ $ $ .

FICA Medicare 1 .45~ $ $ . $ $ $ KPERS ReUrement Benefits 9.69% s s $ $ s State Unemolovment 0.00% $ $ . $ $ $ State Wofl<man's Como 0.00% $ $ $ s $ Heallh lniuranoo s s $ - s s s Ute Insurance s $ s $ $ s Longevity (e.g. S!C pet)'l'x10lf') $ $ s $ . $ $ . Other. Please Spec:IM 1$ •• $ $ $ $

-0 0 0 0 Sallrv s 0.00'1(, 0 00% 0.00% 0.00'!1. 0.00'111 0 ' FICA Social Socurilv 6.20'!1. $ s s _, s -

· -~- -FICA Mede.tl 1.45'!1. $ s I I s . KPERS R*ement S..fiu 9.69'!1. s s -- s -- s $ Stala U1W11Dioymenl 0.00'!1. $ s s s s State Wcttunan•s Com~> 0.00'!1.1 $ s $ $ s - -HNIII\ lnoutane~ $ s s I . - $ s -Lile ln..,,...,.. s $ - s $ . s $ . Longe-;tly {o O· t.50 poqu 10 j!'S) $ $ $ . .- . s $ -t -COihv PleaM Speelty) $ s s . $ $ s --0 0 0 o.Saiarv ' 0.00'1(, 000'!1. 000'11. 0.00'!1. 0.00%

0 FICA Social SecurftL_ 6.20'!1. $ $ s . $ s ---FICA Mo .... re 1.45'!1. $ . $ $ $ s -- .. KPCRS Rllir..,..,t O.O.IiU 9.69'!1. s . s $ $ $ Stale UnemploYft*ll 0.00'!1. s s :- s $ s State W011anan's Com~ 0.00'11. $ s $ . $ s -Health lnsurane. $ $ . $ $ $ s -ure lneurance s $ $ . s $ $ IL.ong•v•ly (o.o. t.SO_j)Orflx10~) _ $ - $ - $ $ . $ $

1-I-IOitler Please Specify) $ $ s s s s - I

0 0 0 0 S111rv s 0.00'11. 0.00% 0 .00% O.OO'll> 0.0()% 0 FICA Social SO<lUritv 6.20% $ $ s $ s .

ACA Medlealll 1.45'!(, $ $ s s s KPERS CRobrement BeneliU 9.59'!(, s s s 1 - $ . State Unarrc>krYmant 0.00% s $ $ $ Slate Workman's Com~ O.OO'll> $ $ . $ $ s - -- Hoalln lnsurone. $ - $ $ $ $ s

f--~~~· tnturane. $ s s s s s L.cngtyily (o.g. t$0 I)Of 'jfx 10 lOB) S s $ - $ - $ $ Othof: Pl8ue ~ $ $ s $ s . s .

0 0 0 - 0 Salatv s - 0 00'10 0.0011. 0.~ 000% 000'11. --0 ACA Social Security 6 20'!1. $ $ . $ $ s . f- -- .

FICA~ 1.45'!1. s $ s $ $ -KPERS (Ra41rement Benefits) 9 .119'11. $ $ $ $ - s I Slate Uneti'CIIOYment 0.00'!1. $ s s 1$ s

Stauo WOftcmlln's Comp 0 .00'11. $ $ ' ' $ s Hea'lnl.....ane. s $ . $ $ s s --I Ufa lnlulancl $ . s - $ $ s s . L.ongevity (eo. t.50 per 'I' • 1 a ';!$) s . $ . $ . s • I S s - - ~-

I [Oihat: Please Speaty) s - s $ $ . I s s . I ......-

0 0 0 o SaiiiY I $ 000'11. 0.~1 0.00'11. 0.00'!1. -- ---000'11. -' s 0 FICA Social~ 620'!1. $ $ . $ s . - -FICA W..,lealll 1.45'!1. s $ . $ I $ -

I KPERS (Rellrement Benel"lls) 9.69% $ - $ I s . $ s . I Sta:a Unemployment 0.00'!1. $ s $ . $ s

Stato W011anan's Comp 0.00% s s $ . $ $ Hoalt!llnsura~~e~ $ $ . s I S s s -Ufa Insurance s s $ - - $ . $ $ Longevity (e.g.$60 per 'lf X1 D ';!$) $ $ $ Is . $ $ -

-

Other. Ptoaaa Specify) s s s ,_L $ s

0 0 0 0 Salary $ O.OO'!Io 0.00'11. 0.00'!1. 0.00'!1. 0.00% f-0 FICA Social S•eur~y 8.20% s s s ~ $

FICA Medicare 1.-45% $ $ $ -

$ . KPERS IRatiramant a- fits 9.69'!1. s - s - • __ ._.l $ .

- • -~I& Unemployment 0.00'!1. $ . $ . $ $ s -Stata Wotl<lnan'a Comp 0.00'!1. s - s . s -- $ $ . . Health Insurance $ $ $ . $ $ s . ura 1nauranca $ s s . I s - s t.cogiV(ty ' . g, $60,., .... 10 yrs) $ $ $ . s . s s . Oilier. l'laase SP6Cifvl I S s s . s . s L .

FY2020 --------------------------------~-------------B-U-DG~E~T~S~U~MMAR~~y--------------------------------------------------;

SHAWNEE COUNTY COMMUNITY CORRECTIONS

Curren I

' .:;j • ,,

PERSONNEL SECTION Cells auto fill-Verify amounts aga1nst Narrative 1A ADMINPERSONNELCATE~G~O~R~Y--------------------~~------~~~T7---

Sala $ $ $ Benefits s $ $

1B NON-ADMIN PERSONNEL CATEGORY Sale s $ $ Benefits s $ $ TOTAL PERSONNEL SECTION

AGENCY OPERATIONS SECTION Colis auto fill-Verify amounls against Narrative 2A TRAVEL CATEGORY $ 12,986.22 $ 28 TRAINING CATEGORY $ 700.00 $ 2C COMMUNICATIONS CATEGORY $ 12,960.00 $ 20 EQUIPMENT CATEGORY $ $ 2E SUPPLIES/COMMODITIES CATEGORY $ 5,130.00 $ 2F FACILITY CATEGORY $ 71,286.23 $ 2G CONTRACTUALCATEGORY $ 2656.80 $

TOTAL AGENCY OPERATIONS SECTION

Cells aula fill-Verify amounts against Narrative

Surveillance Services Sam's Membershi renewal

TOTAL CONTRACTS/CLIENT SERVICES SECTION

TOTAL NON-RESIDENTIAL BUDGET SUMMARY

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

3 840.00 2,100.00

250.00 2,168.38

10,800.00 10,000.00

6,000.00 3,000.00

27.00

38185.38

f-~A:::D:.::U:.::L:.:T...:R.::E::.:S::.:I.:::D.:;E.:.:N.:.TI::;AL:::..:S::.:E::.:C:.;TI:.:.O.:::.:.:N ________________________ ~Calls auto fill-Verify amounts against Narrative

$ $ $ $

b.-+.R:;:E:-;S~ID;;;E:T'N-':;TIA~;;L:-;0;-:;P::=;E::;RA:;-:-:T"-IO""N:.:.S=-=Sc=Ec::C.:.TI:.::O:.:.N.:..... ___________ -ICells auto flU-Verify amounts against NarraUve SA TRAVEL CATEGORY $ $ 58 TRAINING CATEGORY $ $ SC COMMUNICATIONS CATEGORY $ $ 50 EQUIPMENT CATEGORY $ $

I~5~E~S~U~P~PLT.I~E~S~/C~O~M~M~O~D~ITTI~E~S~C~A~T~E~G~O~R~Y __________________ -+~$------ $ SF FACILITY CATEGORY $ $ SG CONTRACTUAL CATEGORY $ $

TOTAL RESIDENTIAL OPERATIONS SECTION

~C:.;O:-:N7.T::RA:7:C;.;T:,:SI?;C-::-L;:::Ic:E;:.,N;::T~S:.;E::,R:.,:V:,;.IC;:;ES;;..;S.;E.;C::,.TI:,::O::,N:;,.,.,,..-------__JCells auto fill-Verify amounts against NarraUve SA CONTRACTS/CLIENT SERVICES CATEGORY

$ $ $ s s 5 s $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $ $

$ $

$ $ s s $

$ $

92,414.40 37 012.05

$ 36 960.78 $ 3 300.00 $ 11 040.00 $ $ 4,370.00 s 60,725.30 $ 3 248.20

$ 2160.00 $ 700.00 $ $ $ $ $ s $ $ $ 3 600.00 $ 4,000.00 $ $ 2,000.00 $ $ $ $ 63.00 $ $ $ $ $ $ 12 523.00

II

Current

~ -GUZMAN·LAWSON MARIA 1 0 0 Salary $ 55 499.20 10000% 0.00~ 0.00"' O.ocn4. 100.00'Mo lntanslve ~ Oll'1c:er FICASoaiiS~ 6.20% $ 4060.95 $ $ $ $ 4 060.95 --

- FICA Medlclra 1.45~ s 549.74 s $ $ . $ 549.74 KPERS (Rollremenl Boneftts) 9.81'1. $ 6,294.47 $ • s s 6.254.47 SUtaUn 0.16'1. $ 104.80 $ . $ $ $ 104.~

Slate Wot1cman'a Comp 2.50'11. $ 1 637.48 s s s s 1 637.48 1 H ... 'tnlnannca 10,~ ..! 10080.00 $ . $ s s 10,080.00

Ufelr\eu,.._ 30.00 $ 30.00 $ s s s 30.00 EAP 20.00 $ 20.00 $ . Is s s 20.00 -Pllt1dng 813.00 s 813.00 s s $ s 813.00

HANES SETH 1 a 0 Salary $ 47 _41!&.40 100.00% - 0 .00% 0.00,., 0.00"' 100.~

ln-. SupeMsicn Offic8t FICA Socill Sec:utity 6.20% $ 2 9«.16 $ . $ s s 2 544.16 FICA Medicare 1.45"' $ 686.55 $ Is $ s e88.55 KPERS (Retirement e..n..rtts) 9.61~ $ 4,563.44 s s $ $ 4 563.44 S1ata unemolovmem 0.1M~ $ 76.98 s s s s 75.98 SU.Ia Wot1unan'1 Comp 2.50% $ 1 187.16 $ . s s $ 1187.16 HealllllnJuronco 10,080.00 s 10080.00 s . s $ $ 10 08QOO . -Ufe lnsun&na~ 30.00 s 30.00 s - s • $ 30.00 EAP 20.00 $ 2000 s $ s s 20.00 --Parl<lng 813.00 $ 813.00 $ - $ $ s 813.00 -

JOHNSON. ANDREW 1 0 0 Salary $ 57 865.60 100.00% '$ ~-

0.00% O.OO'MI O.OO'lto 100.00"' Intensive SUI)ervislon Omcer FICA Social Secunty 8.20% $ 3587.67 s s $ 3 587.67

f- FICA Madla1re 1.45% $ 839.05 $ $ $ $ 839.05 KPER~etlrement Benentsl 9.61% s 5.580.88 s s s $ 5 580.98 ·-State Unemo&ovmont 0 .16% $ 92.68 s $ $ s 92.58

I SlAte Wor1<man'1 Como 2.50% $ , 448.64 $ s $ . $ 1 448.84 I Hoalllllnouronce 10080.00 $ 10,080.00 $ $ $ $ 10 080.00 - - -LWe lnsu,.nca 30.00 s 30.00 I s s $ $ 30.00 I EAP 20.00 $ 20.00 $ s s - $ 20.00 -

r-par~cng 813.00 $ 813.00 $ $ . $ $ 813.00

I --KOCH GINGER 1 0 0 Selary s 49,899.20 I 100.00~ 0.~ 0~ 0.00,., 100.00" lnlanllYe SupetVioion Ol1ic.r FICA SoCial S8Cutitv 6.2D'll> $ 3093 75 $ s s . $ 3,0113.75

FICA Medicare 1.45'MI s 723.54 $ s $ s n3.54 I

KPERS (Retlnoment Benelb) 9.81'Mo $ 4,755.31 s s $ s 4 795.31 I - - - -s-UnemDk>Ymetlt 0 l&'tr. $ 7984 $ - s s s 79.84 s-Wot1unwl'• Como 2.50% $ 1.2~7.48 $ s s s 1.247.48 Health ltw.ranc» 10080.00 s 10080.00 $ $ . $ $ 10080.00 ' Ufetns.nnce 30.00 s 3000 $ $ . $ . $ 3000

I EAP 2000 $ 20.00 $ s s $ 20.00

- I P1111<1nQ 813.00 $ 813.00 $ $ - r!- s 813.00 I

~

MCHAROIE, ERIC 1 0 o[s-y $ 80796.40 100.00% 0.00~ 0.00" 0.~ 100.00'llo Intensive SupeMsion Offic8f FICA Social Secldy 6.20'1' $ 376950 $ s s . $ 3,789.50

F1CA Madocare 1.45~ $ 881.58 $ s $ $ 881 .58 KPERSJRetlrement 88<Wlnta 9.81~ $ 5,842.73 s . $ $ s 5642 73 -I SUteullomc~oYment 0.16'1. $ 97.28 s . s $ $ 97.28 Sllte WOflanan'• Ccmo 2.50% $ 1519.9e $ $ s s 1 519.98 --HNfth lnaurance 10080.00 $ 10 080.00 $ . $ $ $ 10080.00 Ufo lnsumnce 30.00 s 30.00 $ • . $ $ 30.00 - f--EAP 20.00 s 2D.OO s • . $ $ 20.00 Parong 813.00 s 813.00 $ ' - s s 813.00

MILLER MAX 1 0 Cl Salary $ 48 342.40 100.00~ O.OM'o 0.00% 0.00% 100.00% -lnlllnoive Supervioion Ollicar FIC" Soclal See10~tv B.20'tr. $ 2 873.23 $ . $ . s $ 2 873.23 FICA Mediaoo'e 1.45% $ 871.96 $ . s . s $ 871.96 KPERS{ReUrernenl BenentsL 9.61% s 4,453.50 s $ - $ . $ 4 453.50 -State UnemOIOvment 0.16% $ 74.15 $ s . $ s 74.15

. SU.tll Wotlunan's Comp 2.50% $ 1 158.58 $ $ . $ s 1 158.58 Heellh Insurance 10080.00 s 10,080.00 s s . I S $ 10080.00 -LHe lnwr•nce 30.00 $ 30.00 s - s . $ . s 30.00 EAP 20.00 $ 2000 $ $ -- s - s 20.00 Plrl1dna 813.00 $ 813.00 s s $ $ 813.00 I

-TIPTON-BEll, JILL 1 0 0 Salatv $ 65 •99.20 100.00'11. 000"- 000'1(, 0.~ 100.00% lntansiva Supervision Offic&r FICA Social SocuritY 8.20'!1. s 4,060.95 s . $ . $ $ 4 0110.95 ,_

FICA Moctc.re us~ s 9.-19.74 s s . s s 9.-19.74

KPERS IR.urern.nt Bene~ts 9.61~ $ 6294-47 s s . ' s !!,294.47 S:ata Unemployment 0.16% $ 104.80 $ ' $ s 104.80 -- Stata Worlunan's Cclmp 2.50% s 1.637.48 $ . $ $ $ 1637.48 - - -H_.........., 10,080.00 s 10080.00 s . s $ $ 10080.00

Ue lnsu..nce 30.00 $ 3Q,OO S ' ' s 30.00

EAP 20.00 s 20.00 s :s $ $ 20.00

Plllldng - ~ 813.00 s 813.00 s ' s s 813.00

VlNCI:NT. JEANNIE 1 0 0 SIIIIY $ 44 096.00 10000% 000% 000% 0.00% 100.00'l(, lnlensive S..,ervisicn O!llaw FICA Social ~ 6.20% $ 2 733.95 $ Is . $ $ 2733.95 ---

FICA Medicare 1.45% s 839.39 $ $ s s 639.39 KPERS {Reltt.m0111 S....llta) 9,61% $ 4 237.83 s s s - s 4,237.63 Slllle UMmploymom 0.16% $ 70.55 s s -- $ - s 70.55 - -

Stale WC<Iunln'a Camp 2.50'*> $ 1 102.40 $ . I S . $ $ 1 102.40 -I I Ha..hh lraUIWlCO 10 080.00 ' 10,080.00 s ' $ s 10080.00 Life Insurance 30.00 $ 30.00 s s s s 30.00 EAP 20.00 $ 20.00 $

I! -- s - s 20.00 p.,u,g 813.00 s 813.00 $ $ $ 813.00

- --YOCUM RUSSELL 1 0 Os.IIIY $ 49899 20 100.00'14. 0.00141 0.00141 0.0014> 100.00'lll

Intensive Su~rvislon Of'llalr FICA SOCial Secuntv 6.20% s 3 093.75 $ Is $ $ 3093.75 FICA Medlcslll 1.45% $ 723.54 s s $ J 723.54 ---KPERS (Retirement Boneftts) 9.61% $ 4,795.31 s s s s 4,795.31

f-Slate Unemployment 0.18% $ 79.84 $ $ $ s 79.84 Stale Workman's Comp 2.50% $ 1 247.48 s $ $ $ 1,247,48 - 1-Health Insurance 10080.00 $ 10080.00 s s $ . s 10 080.00

Uftlns..ance 3000 $ 3000 $ $ s $ 30.00

EAP 20.00 $ 20.00 I S s s $ 20.00 ;- -Pe11<1ng _ 813.00 s 813.00 s $ $ $ 813.00 I -

0 0 'sei81Y - -PAYOUT FUHO 1 $ 10-467.09 100.00'11. 0.00'11. 0.00111 0.00"- 100.00'!1.

0 .0174 FICA Socllll Secut1ty 000% $ $ s s ' -FICA~ure 0.00'11. s . s Is $ $

1-KPERS (Rotirament Benells)--4 • 0 .00111 s s s $ $ -State u 1 0 00111 $ __:__ s s s s I -State woct.man•a Como 0.00% s • $ s s s !

. Health 1rAuranc:8 s - s $ ·s $ $ I Ufelnauranco s - s ' . ' . s $ . -I LcngOI/Ity , e Q $50 per 1n 1 o If'S) $ $ $ - ' . s s .

01'...: PleaOt Speedy) s $ $ ' $ s -- -

0 0 0 05a.ary $ 0.00% 0.00'11. 0.~ 0.00% 0.00'11.

0 FICA Sodl1 Secunty 8.20'!1. s s $ $ s FICA Meclc:are 1.45'llo s $ . ,- $ s . ~s metiroment Benefits) 9.69% s s . s $ $ . -State Unemolo.,.,.,nt O.()()'M, $ s s s s Stale WoOO'nan'a Como 0.00% s $ $ ---+- s Hoaltl1 lnauranca s s $ ' $ . $ . Ufe lnsur1111CG $ $ s s s . $ Lonowttv co.a. $50'*.,. x 10 ..,..l s s $ $ -- s - $

Otllet: Pleue SoiiCIM s . s $ Is $ $ ~~ - --- --------- ---

by ISOs to client homes, places of employment, treatment. out-of-county court. etc. Travel by administration for meetings. Costs are split based on historical splits for our 13 vehicle fleet in the lfnllnwino amounts: Third District Adult 26%, Second District Adult 25%, JISP 26%, CM 23%

registration in seminars for professional

Communication costs are based on historical use and historical splits. Cell phones are issued to each officer- juvenile officers combine their cell phone usage between JISP and CM. "Internet services" as listed are only for air cards for laptops and split between Third District Adult, Second District Adult, JISP and CM. Desktop computers have internet access provided through the County.

Supplies/Commodities amount based on historical use with the following historical splits: Third District Adult 54%, Second District Adult 12%, JISP 23%, and CM 11%

NON-PERSONNEL BUDGET NARRATIVE SHAWNEE COUNTY COMMUNITY CORRECTIONS

FY 2020 NON-PERSONNEL BUDGET NARRATIVE -


-- I TOTAL NON.P~RS.GlNHEl. -- - CC •. Jiundll~h- - Relmllunt"tmQnq~ .., OJher.Euo~• ... i.,

$ . . :t:4~.~0.+Mia. $ u ......... ..... ""' ... ,.,....., ....... ~ _$. ' ' 132 :167.28 , -Contractual Category Comments: --

----

N 3A

Drug Testing Supplies $ 6,000.00 $ 3,840.00 $ 2,160.00 $ 6,000.00 -

Drug Testing Services $ 2,800.00 $ 2,100.00 $ 700.00 $ 2,800.00 --Substance Abuse Evaluations $ .

-Substance Abuse Treatment $ .

- -Mental Health Evaluations $ . -Mental Health Treatment $ .

-Sex Offender Evaluations $ .

-Sex Offender Treatment $ . -- . Academic Education Services $ 250.00 $ 250.00 $ 250.00 Vocational Education Services $ 2,168.38 $ 2,168.38 $ 2,168.38 Transportation Assistance 14 ISO x $50 x 12 mo = 8400, singles, Greyhound $ 14,400.00 $ 10,800.00 $ -- 3,600.00 $ 14,400.00 Housing Assistance Oxford Houses $ 14,000.00 $ 10,000.00 $ 4,000.00 $ 14,000.00 Subsistence $ .

- -Cognitive Skills $ 8,000.00 .$ 6.000.00 $ 2,000.00 $ 8,000.00 Client Incentives $ 3,000.00 $ 3,000.00 $ 3,000.00 Electronic Monitoring Services $ . Surveillance Services $ . Sam's Membership rene~ $ 27.00 $ $ -

2020 renewal 90.00 $ 63.00 90.00 $ -- $ . - -$ .

-- - $ . -- $ -


712 S. Kansas Avenue, 3rd Floor, Topeka, Kansas 66603-3821 Adult Intensive Supervised Probation Phone (785) 251 -5401 Fax (785) 233-8983 Juvenile Intensive Supervised Probation Juvenile Case Management Phone (785) 251-5400 Fax (785) 232-3384

To: From: Ref: Date:

MEMORANDUM

Board of County Commissioners Rebecca Cartmill, Director Adult Behavioral Health Grant Plan and Budget 4/08/19

Commissioners:

Please review and accept the 2019-2020 Adult Behavioral Health Grant Plan and Budget.

We arc requesting to maintain our partnership with Regional Alcohol and Drug Assessment Center (RADAC) to provide a Care Coordinator and Recovery Coach.

These positions provide additional case management and care coordination to enhance the effectiveness of services, keep offenders connected to treatment/services, and refer clientele to aftercare/maintenance/peer support groups to enhance the effectiveness of treatment and recovery through these groups that reinforce and practice skills, and strengthen recovery plans.

Thank you for your time and attention to this matter.

PROPOSAL FOR BEHAVIORAL INTERVENTIONS/SERVICES

TO SUPPORT HB 2170 FOR FY 2019-2020

SHAWNEE COUNTY AND 2ND JUDICIAL DISTRICT


712 S. KANSAS A VENUE, SUITE 300

TOPEKA KS 66603

785-251-5401

(First Priority)- Care Coordinator: Shawnee County Community Corrections would like to continue their partnership with Heartland RADAC by continuing employment via contract of a full time Care Cqordinator. The Care Coordinator will continue to work with both the officers and the Recovery Coach to help fill the gaps of necessary behavioral health services. The Care Coordinator will refer clients to services and treatment in both districts.

Goa]: This position provides additional case management and care coordination to enhance the effectiveness of services, keep offenders connected to treatment/services, convene multidiscipline teams to staff cases, etc. This position also develops or refers clientele to aftercare/maintenance/peer support groups to enhance the effectiveness of treatment and recovery through these groups that would reinforce and practice skills, and continue to strengthen and help carry out recovery plans.

Proposed Budget for Full Time Care Coordinator to assist both districts:

Salary for a ful l-time Certified Care Coordinator (to serve both dislricts--$25,000.00 per district) ......... ... .......... . ..... .......... ......... . . ............ . ..................... . ...... $50,000.00

Mileage ($.50 per mile) ....... . .. . . ... . .. ..... .. ............ ...... ........................... $3,000.00

Cell phone .................... .................. ................... ... .................... . ..... $ 210.00

Staff Education Training ......... . .... . . . ........ . .................................. .. ... .. $ 1,000.00

PROPOSED TOTAL ....... $ 54,210.00

(Second Priority) Proposal-Recovery Coach: Shawnee County Community Corrections proposes continuing our partnership with Heartland RADAC for the providing of a part time Recovery Coach for both districts and to be available to each district for 20 hours weekly. The

Recovery Coach maintains an office at our agency. The Recovery Coach/Peer Mentor provides coaching and guiding of peers to the fundamentals of recovery. It is a professional relationship that is relaxed, comfortable, and friendly. A single individual could serve part-time in both districts.

Goal: The goal of this service is to assist the offender in exploring options for recovery, increase choices to attain recovery goals and to help the offender identify and reduce barriers to their own success in living a recovery lifestyle. While the Recovery coach's role is a non-clinical one, the coach provides direct support to recovery solutions identified in the Strength Based Assessment Tool.

Proposed Budget for 2nd and 3rd District Recovery Coach:

Salary for 2 part-time or 1 full-time Certified Recovery Coach(es) . .. . .. . $ 40,000.00

Mileage (S.50 per mile) ....................... ................................ . ....... $ 5,000.00

Cell phone for Recovery Coach ....................................................... $ 210.00

Staff Education Training .................................................. ............. $1,000.00

PROPOSED TOTAL......... $46,210.00

Summary of treatment services to be measured: In FY 2017, this agency measured the number of clients receiving treatment services on a quarterly basis. We continue to receive statistics from our Care Coordinator and Recovery Coach in the following areas:

• Number of clients referred to Care Coordinator and Recovery Coach.

• Number of clients attending orientation and receiving the SASSI (Substance Abuse Subtle Screening Inventory.)

• Number of clients who are accessing further mental health treatment.

• Number of clients referred for further drug and alcohol treatment.

• Number of clients participating in recovery oriented systems of care (ROSC.)

(fhird Priority) Proposal-Voucher Funds: The use of voucher funds to cover costs related to: Mental Health, Substance Abuse, Sex Offender, and BIP, DV & Anger Management (evaluations, assessment fees, medications and treatment/groups--includes co-pays) will assist clients of the 2"d and 3rd Districts receive much-needed services/interventions. Assessments and

group co-pays will be utilized for certified Batterer' s Intervention Program assessments and copays as well as assessments and group treatment co-pays for certified Sex Offender Treatment

Programs.

Shawnee County Community Corrections has an agency agreement and Memorandum of

Understanding with Genoa Pharmacy on site at Valeo Behavioral Health Care to provide

medications and, utilizing the voucher process, bill Shawnee County Community Corrections

when the offender cannot pay for their medications or their co-pays. This prescription service is

for clients of both districts.

Transitional living funds would be used fo r either Oxford House or an appropriate apartment.

Funds would go to either a security deposit or first month's rent.

Proposed Budget for Voucher Funds:

Mental Health Category ................ . ............................ .......... .......... $17,500.00

Substance Abuse Category ......................... . ............ ... ...... .. ........... $ 3,000.00

Sex Offender Category .................................. .. . .. ............................ $3,000.00

BIP, DV and Anger Management Category ............ ....... ...................... $8,250.00

PROPOSED TOTAL FOR 2ND AND 3'·d DISTRICT .................... $ 31,750.00

GRAND TOTAL FOR 2ud JUDICIAL DISTRICT AND SHAWNEE COUNTY COMMUNITY CORRECTIONS BEHAVIORAL HEALTH GRANT ......... $ 132,170.00

Impact of Behavioral Health-funded services upon our revocation rates: Both Shawnee

County and the 2nd Judicial District have both had relatively low revocation rates and high

success rates. We believe that the addition of personnel and services through the Behavioral

Health Initiative have positively impacted these rates. Heartland RADAC has been responsible

for the hiring, initial orientation, continued training and education of the persons in these

positions. Our quarterly Reports for the current fiscal year now contain data from our Behavioral

Health program regarding:

• Clients referred to Care Coordinator and Recovery Coach.

• Clients attending orientation and receiving the SASSI (Substance Abuse Subtle Screening

Inventory.)

• Clients who are accessing further mental health treatment.

• Clients referred for further drug and alcohol treatment.

• Clients participating in Recovery Oriented Systems of Care (ROSC.)

Our numbers of clients participating in these Behavioral Health categories are increasing each

quarter.

Shawnee County: We anticipate that the personnel and programs funded by our Behavioral

Health Grant will help us maintain our low revocation rate of 12% this year and enable us to

lower our current revocation rate in Shawnee County another 2 to 5% for FY 2019-2020.

2nd Judicial District: For the current fiscal year, our revocation rate averages to be 18%. We

cannot predict whether our revocation rate can decrease very much from 18%, but we would like

to see it decrease another one percent to 5% for FY 2019-2020.

For FY 2019-2020: We would like to see a continued increase in the number of clients using

our Behavioral Health services. As far as a prediction for reductions of revocations, we have

been experiencing fewer revocations each year that Behavior Health funding bas been in place.

We will continue to set our goals for revocations to be: 10% or less for Shawnee County and 5%

or less for 2nd District.

l . Monitoring and Evaluation A. Describe how the agency will monitor the planning, implementation, and operation of

the plan described in this application. As listed above, our agency works closely with RADAC to monitor the planning, implementation and operation of the plan listed in this application. We not only collect information and statistics about offenders participating with the Care Coordinator and Recovery Coach, we arc exploring ways this year for the Care Coordinator and Recovery Coach to expand their services to the new Wamego Satellite office in Second District. We monitor the numbers of offenders participating in their programs, and examine LSI-R initial to discharge scores in the areas of alcohoVdrug problems and emotional/personal.

B. Describe the process for assessing the initiatives' effectiveness. How will the performance of the planned initiatives be documented, monitored, and evaluated?

As previously listed above, our quarterly Reports for the current .fiscal year now contain data

from our llehavioral Health program regarding:

• Clients referred to Care Coordinator and Recovery Coach.

• Clients attending orientation and receiving the SASSI (Substance Abuse Subtle Screening

Inventory.)

• Clients who are accessing further mental health treatment.

• Clients referred for further drug and alcohol treatment.

• Clients participating in Recovery Oriented Systems of Care (ROSC.)

Our numbers of clients participating in these Behavioral Health categories are increasing each quarter. We will also look at the LSI-R initial to discharge scores in the areas of alcohol/drug problems, and emotional/personal to examine risk reductions in these areas.

SIGNATORY APPROVAL FY 2020 Behavioral Health Grant Funds

Revised Budget Summary and Budget Narrative

SHAWNEE COUNTY COMMUNITY CORRECTIONS BEHAVIORAL HEALTH

DIRECTOR

I hereby certify by my signature that I have developed my agency's Revised FY 2020 Budget Summary and Budget Narrative attached hereto, that 1t equals tne amount of my FY 2020 Behavioral HealthGrant Award and that I have reviewed the Budget Summary and

Narrative for accuracy. I further certl_ty that I find the Budget Summarv. and Narrative complies with applicable 1\ansas statutes, regulations, and Kansas Depart me t of Corrections' standards . .

14 Name (Typed or Printed) Signature Date

ADVISORY BOARD CHAIRPERSON

I hereby certify by my signature below that the Corrections Advisory Board has approved the attached Revised FY 2020 Budge ary and Narrative

Name (Typed or Printed) Date

COUNTY COMMISSION CHAIRPERSON (Sponsoring County)

I hereby certify by my signature below that the Board of County Commissioners has approved the attached Revised FY 2020 Budget Summary and Narra tive

County

Name of Chairperson (Typed or Pnnted) Signature Date

_________________ _ _ _ _ _ ____ ___:_FY 2020 Behavioral Health Budget

Budaet Summa

SHAWNEE COUNTY COMMUNITY CORRECTIONS BEHAVIORAL HEALTH

FY 2020 Behavioral Health Budget Non-Personnel Bud9et Narrative -SHAWNEE COUNTY COMMUNITY CORRECTIONS BEHAVIORAL HEALTH

d - I "'TOTAL NON·P.t;RSONN~I. ..

I -..__,aHJ;;unda. _" .......,.,. Bt~lmbu!llemanla-. ...... .........,_., , Qther<F.unds~._ ,.:,. .. 1 ..... ~ . ... Total...._,.._.,

- $ . ' -11 870.00 $ -..... . . .• · '~- ;.. ·~ -' ·"" · . .. $,. - 7.1 1170.00.

- --- .

AGENCY OPERATIONS SECTION

Mileage for Recovery Coach $.50/mile x 5,000 miles $ 2,500.00 $ 2,50000 $ 2,500.00 Mileage for Care Coordmator S.SO/mile x 3,000 miles $ 1,500.00 $ 1,500.00 $ 1,500.00 - -

1-s . s -

I $ $ . $ -

Mileage for Recovery Coach $.50/mile x 5,000 miles 100.00% 100.00% Mileage for Care Coordinator $.50/mile x 3,000 miles 100.00% 100.00%

-I ,- I

~ I

' .,. I' ,1'11 , I ,I I: I l~i

Travel Cat 0 Comments:

Staff trainin for Recovery Coach and Care Coordinator contains allocations of $500.00 for each district

-

-

Staff education for Reoove Coach 100.00% 100.00% Staff education for Care Coordinator 100.00% 100.00%

-

Training Catego Comments:

Staff training for Recove~ Coach and Care Coordinator contains allocations or $500.00 for each district

------

SHAWNEE COUNTY COMMUNITY CORRECTIONS "'-B=-EH:..:.Ac..:V.:...;Ic.::O..:...R=-AL=-H.:..:E:.:...A.:..:.L:..cT __ H _ _ __________ _

!The cost for the cell phones is $17.50 for Recovery Coach and $17.50 for Care Coordinator in each 2nd and 3rd Districts. That Is a charge of $17.50 x 4. Therefore, the cost is $17.50 x 4 x 12 mo = $840.00. ltis ~ ...... ~w·~Y"I

FY 2020 Behavioral Health Budget Non-Personnel Budget Narrative

SHAWNEE COUNTY COMMUNITY CORRECTIONS BEHAVIORAL HEALTH --

- - .TOTAL NON-P-ERSONNEL

- - . ",PI:i.cUI\dl, , ~. ~ Relmbulllllments-~ •. ·1 - ··-· ·Other.F...unsl•-·· •. ,J •. ~~.,T.otal, , ·~~" S. .-7.1 870.00 ... $_. 4 . ... ,_, ._.,__ . ~.... . , S • . . . ·- - ' ,... __ • • •. .!.$ •. ..._ 7.1 870.00,

~ I I I -CLIENT SERVICES SECTION

Evaluations $ 1,500.00 $ 1,500.00 $ 1,500.00 ·-~cation $ 9,000.00 $ 9,000.00 $ 9,000.00 Treatment/Groups (Co-Pays) $ 1,500,00 $ 1,500.00 $ 1,500,00

$ -1-- . $ -- $ -

s -

Evaluations 100 00% I 100.00%

~tion I I 100.00% 100.00% Treatment/Groups (Co-Pays) I 100,00% 100,00%

-

- · I ,till tit , '• 1]1 ~It'~' j I

Mental Health Category Comments: - -

II is estimated that evaluations=$1.500.00 for Shawnee County and $500.00 for 2nd District Medication voucher estimates for Shawnee County = $9,000.00 and for 2nd Distnct = $4,500.00. Treatment/Groups= $1,500.00 101

- - - -

-- -

100.00% 100.00% -100.00% 100.00%

' ' til I I , t Jt]1td !l1

Substance Abuse Category Comments:

= $950.00 and for 2nd District = $300.00. Estimated treatmenVgroups for Shawnee County= $1,000.00 and for 2nd District= $500.00. Anger Management groups for I I I I

Shawnee

FY 2020 Behavioral Health Budget Non-Personnel Budget Narrative


100.00%

SIGNATORY APPROVAL FY 2020 Behavioral Health Grant Funds

Revised Budget Summary and Budget Narrative

2nd JUDICIAL DISTRICT COMMUNITY CORRECTIONS BEHAVIORAL HEALTH

DIRECTOR

I hereby certify by my signature that I have developed my agenc'{s Revised FY 2020 Budget Summary and Budget Narrative attached hereto, that 1t equals tne amount of my: FY 2020 Behavioral Hea lthGrant Award and that I have reviewed the Budget Summary and

Narrative for accuracy. I further certify that I find the Budget Summarv. and Narrative complies with applicable Kansas statutes,

. """lottoo.,~•p•rtmn' ~ "'"d"d'.

:fibtult Cftmill -=-~~ '-t-lC?-1 'i Name (Typed or Printed) S1gnature Date

ADVISORY BOARD CHAIRPERSON

I hereby certify by my signature below that the Corrections Advisory Board has approved the attached

'S? \2..,__=', ~.'>. ""'"'£020 '~··~ "'""'"' L-\- \'6 '\ u., Nom• (Typod ocPri"tod) ~ s;~ Dolo

COUNTY COMMISSION CHAIRPERSON (Sponsoring County)

I hereby certify by my signature below that the Board of County Commissioners has approved the attached Revised FY 2020 Budget Summary and Narrative

County

Name of Chairperson (Typed or Printed) Signature Date

FY 2020 Behavioral Health BudQet Non-Personnel Budaet Narrative

2nd JUDICIAL DISTRICT COMMUNITY CORRECTIONS BEHAVIORAL HEALTH ,;;-

. ~ ,T,OTAI. NON·P~RSONNEL , .. ·-· ;-.· , ... "" • ..aH;fiunda...-.. ""-*Reimbl!rum~tnl$- _,_.,. •. Q.1b!lt.Euod$-~~ ~o~l:......,__ . $~~,§0.300;00~ ~·$.1, :· . .. , '""".;.,.,: ·; .. -._.,. . $"" -~..:..:....... ·~!,..;";._-'\l.:.:....:~~ $...,........_ iii.ll9o300,0Q.

AGENCY OPERATIONS SECTION

Mileage for Recovery Coach $.50/mile x 5,000 miles $ 2,500.00 $ 2,500.00 $ 2,500.00 Mileage for Care Coordinator $.50/mile x 3,000 miles $ 1,500.00 $ 1,500.00 $ 1,500.00

$ -$ -$ --- - $ -$ -

=~-~- tr '1':. •I. M' n r1 •• 1 ]11 '•J '1141-1 t•l" . .,

Mileage for Recovery Coach $.50/mile x 5,000 miles 100.00% 100.00% Mileage for Care Coordinator $.50/mile x 3.000 miles 100.00% 100.00%

-- -

- --

I Travel Category Comments:

IM""'' ~~ •-·~ Coooh ood Co"' Coo<diooto< footoriog io tm~l io both"""'" whioh "~''""'"{51"'""' . ' " . ' ............ ~ ~ "' ••••• -~ ..... f.' ... .. .. ., ~ ' , -- .......... ' " ... ... ~ . ..

ill j 'I 1 l I ·' ll·f ... II· I • 1-I"H ' •I I'' ::. 1•11 Ill

Staff education for Recovery Coach $ 500.00 $ 500.00 $ 500.00 I

Staff education for Care Coordinator $ 500.00 $ 500.00 $ 500.00 $ -s -- - s -$ -$ .

I' ' ' ~~ l.ft til ··I . -1'1•1 • 1:-, •I• I" ,. ~· jj •I t 1 ~ 41 I• • ·, ,•,

Staff education for Recovery Coach 100.00% 100.00% Staff education for Care Coordinator 100.00% 100.00%

-

Training Category Comments:

Staff training for Recovery Coach and Care Coordinator contains allocations of $500.00 for each district = $1 ,000.00.

-- -

for Shawnee

2nd JUDICIAL DISTRICT COMMUNITY CORRECTIONS BEHAVIORAL HEALTH

!Estimates for BIP evaluations tor Shawnee qounty = $950.00 and for 2nd District= $300.00. Es~meted ~eatment/groups for ~hawnee County= ~1.000.00 and for 2nd District,= $500.00. Anger Managem1ent groups for Shawj

FY 2020 Behavioral Health Budaet '---

Non-Personnel Budget Narrative 2nd JUDICIAL DISTRICT COMMUNITY CORRECTIONS BEHAVIORAL HEALTH -- -

TOTAL NON-PERSONNEL ~6H,fiunda,., ~· ,, ,,...,.R•fmbul'la.m•nta., , • ._.. .... Ottmt.F.unda...-,.,..,.. ... --Total ... _

"$ .... ..6Q 3.00.0,0. ~s.w., .\J"' .,<~ -· ~ . f $ 1 ., ..• . ~, ..... "' .~ ................. ""'...,. -~'"·· )S~ · "...._60:300.00,

--

I CONTRACT PERSONNEL SECTION I

Care Coordinator s 25,000.00 $ 25,000.00 $ 25,000.00 Peer Support Specialist

~

$ . -

Recovery Coach/Peer Mentor $ 20,000.00 $ 20,000 00 $ 20,000.00 Recovery Specialist $ . - --

$ . $ . - --$ .

Care Coordinator I 100.00% 100.00% ~r Support Specialist I Recovery Coach/Peer Mentor - 100.00% 100.00% Recovery Specialist ---

'' 1--. .. ·•• ,•'•• ',1:1 t I 1h:,1:1 Contract Personnel Category Comments:

Shawnee Count and 2nd District will share one {1) full-lime Care Coordinator and one (1) full-time Recovery Coach. Salaries are evenl~ selit between both districts. ~


712 S. Kansas Avenue, 3rd Floor, Topeka, Kansas 66603-3821 Adult Intensive Supervised Probation Phone (785) 251-5401 Fax (785) 233-8983 Juvenile Intensive Supervised Probation Juvenile Case Management Phone (785) 251-5400 Fax (785) 232-3384

MEMORANDUM

To: From:

Board of County Commissioners Rebecca Cartmill

Ref: Budget Adjustments Date: 4-17-19

Commissioners:

Please review our budget adjustments for 3rd Quarter, 2019.

These budget adjustments are from the budget line of"salary" and "benefits" to fuel, parking, vehicle maintenance, mileage, cell phones, land line, miscellaneous supplies, printing, rent, insurance and drug testing services.

These adjustments total $13,895.77

Rebecca Cartmill Director

KANSAS COMMUNITY CORRECTIONS ACT FY 2019 QUARTERLY BUDGET ADJUSTMENT REPORT

Shawnee County Community Corrections 01/01/2019- 03/31/2019

IF BUDGET ADJUSTMENTS TOTAL IS $5,000 OR GREATOR OR ONE PERCENT OF THE CURRENT YEAR GRANT AWARD, WHICHEVER IS HIGHER, THE FOLLOWING SIGNATURES ARE REQUIRED:

I certify that any budget adjustment listed above, has been approved by the Community Corrections Advisory Board.

\;)~~,0 '-\-W-\'\ co\TIUrl\tYCO('ons Advisory Board Chair Date

I certify that any budget adjustment listed above, has been approved by the County Commission.

County Commission Chair (Sponsoring County) Date

cy Comments: ~Explanation for adjustments is required need to be moved from salaries and benefits to the line items listed above in order to cover overages.

\ \chgen8\com munitycorrections\taylorky\Desktop\taylorky2\Documents\Com m Corr\F I NANG IAL \FY 1 9\[SN 19. xlsx]Budget Ad j

Shawnee I ~ounty "' ~ r '; P.arKs+ ~ recreation Aprill2, 2019

TO:

FROM:

Board of County Commissioners

Shawnee County }A Jolm E. Knight, DirccQ(~~ Parks + Recreation U

0 I.

RE: T orgcson Electric- Electrical Services Crestview Park

Pumose: Board of Commissioners approval i~ requested to pay the attached invoice from Torgeson Electric which totals $18,975.00 for upgraded Lighting services provided at Crestview Park. Funding is from the Capital Maintenance (3R) fund.

Justification: On Jtme 11, 2018, the Board of Commissioners approved the project budget that consisted of upgrading the existing interior and exterior lighting at the Crestview Park. At that time the department received quotes from the County's trade service provider, Torgeson Electric, for the project specifications and was given the approval to move forward with the project. To be in compliance with item 3 of Resolution No 2016-70 establishing policies and procedures for utilizing trade services, the Uepartmenl is requesting approval to pay the attached invoice.

JEK/lk JB Attachment

pa rks.snco. us

• 3137 SE 29th Street • Topeka, KS 66605 • (785) 251-6800

. ~mr. !Z ;) C(;;;.~( 3 1111 torgeson ...

ELECTRIC.

1 00'!:. EMPLOYEE OWNED

Bill To: Shawnee County Parks & Rec. 3137 SE 29th Sl Topeka, KS 66605

Mail To: Shawnee County Parks & Rec. 3137 SE291h Sl. Topeka, KS 66605

Invoice Invoice Dais

Due Date

16893 03/08/19

04/07119

Work Description: SNCO.Crestview Ligh!i:Jg Phase :2· East Main Parking lot- $87&100. Exterior Building Fixtures- $7445.00. Demo East Poles & Overhead Wire- $2750.00. Quote approved by Jessica Rakestraw. Service Contract rates do not apply to quote specific jobs. Copy of approved quote attached

Work Order: 152810 Service Location: SNCO Sites

18,975.00

f~C~1]l!~~~~~J~2PJmvm7i~~([~~~~t;~~1:!i~~~'~t~!JI/~i[~~l~iE."~~~~~~1E~&1

Date: __ ..J .,.--/'l""/1'-'\----:--Location: Cf?€S'fVI~W Purpose: /t46!>i?q - e.tiT,;,_.,Project#:

1Wd~'33o Supervisor:_~tp--SP.~,r--.~=--Approval:· ----,...1~~----- r

Torgeson Electric Company 3545 SW 6th Ave Topeka, KS 66606

Subtotal 18,975.00 TOPSN Tax 0.00

Total 18,975.00

( I

-( '

Section 5.4. Payment in Lieu of Taxes. TH agrees that, dw:iog each year the Project is exempt from ad valorem t:a.xes by reason thereof, 1H will make a payment in lieu of taxes in the amount no less than the aggregate amount represent.-:d by the 2(]17 ad valorem t:a.x levy on the 10 parcels of ground which paid ad valorem tax in 2016 on or b<.":fore each D.-:cember 20, conunencing December 20, 2019.

Section 5.5. Kansas Retailers' Sales Tax. The patties have entered into this Lease Agreement in contemplation that, undtt the existing provisions of KSA §79·3606(d) and other applicable laws, sales of tAngible personal property or services purchased in connection with acquisition, purchase, construction, improving, equipp.ing or remodeling of the Project are entitled to exemption from the t:a..x imposed by the Kansas Retailers' Sales Tax Act The parties agree that the Issuer shall, upon the request of and with TH's assistance, prompdy obtain from the State and furnish to the contractors and suppliers an f'Xe.InPtion certi.£cate for the acquisition, purchase, construction, improving. equipping or remodeling of the Project rn covenants that said exemption shall be used only in connection with the purchase of tang;.ble personal property or services becoming a part of the Project

ARTICLE VI GENERAL COVENANTS AND PROVISIONS

Section 6.1. Corporate ExisteJlce. Except a.s otherwise expressly provided :in this Lease Agreement, TH shall (1) preserve and keep in full force and effect its cozpo.r:ate or other separate legal existence, (2) rema.in qualified to do business and conduct its affairs in each jurisdiction where ownership of its property or the conduct of its business or affairs requires such qualiUcation, and (3) ma.intaioits status as a limited liability company at shn:ilar legal entity authorized to do business in Kansas.

Section 6.2. Maintenance and Use of Property. 1H shall cause the Project and all of its property used or useful in the conduct of its bus.ines~ and opentions to be maintained, preserved and kept in good repair and working order and condition and :in as safe condition as its operations will pettnit and will make all repairs, .tenewals, replacements and improvements thereof neces~ary for the efficient and advantageous conduct of its business and operations. Nothing in this Section shall obligate TH to preserve, repair, renew or replace any element or unit of the Project or any of its property no longer used or no longer useful in the conduct of its business, or prevent TH from discontinuing the operation of any element or unit of the Project or any of its property or from removing or demolishing any building or buildings, if in its judgment (evidenced, in the case of such a cessation other than :in the ordinary course of business, by a determination by its governing board) such discontinuance is desirable in the conduct of its business and not disadvantageous in any macerial respect to the owners of the Bonds. TH may make additions, alterations and changes to the Project or its property so long as such additions, alterations and changes are made in compliance with the provisions of this Lease Agreement and will not result in a violation of the provisions of this Lease Agreement, and Til may dispose of any property as permitted by this Lease Agreement

The duly authori2ed agents of the Bond Trustee, as ass:ignee of the Issuer, and the Bond Trustee's attorneys and agents, shall have the right at all :reasonable times and with prior written notice to n-I to enter the property of TI-l, or any parts thereof, for the purpose of :inspecting the property ofTH to insure compliance with this Section; provided that such parties shall coordinate with TH and any sublessee/ operato.t of the P.toject to ensure that such_ c:nt:ry upon and inspection of the property does not disturb the operations of the Project.

Section 6.3. Compliance with Laws and Regulations. TI:I shall conduct its affairs and catt'J' on its business and operations in such manner as to comply with any and all applicable laws of the United States of America and the several ~tates thereof and to observe and confottn to all valid orders, regulations or requirements of any governmental Issuer applicable to the conduct of jtg business and operations and the ownership of .its property; provided, however, that nothing coota:ined in this Lease Agreement sb.all reqni.te TH

9

Shawnee I ~ounty "' , r '; P.arKs+ ~ recreation Aprill5, 2019

TO:

FROM:

Board of Commissioners Sha\Vllee County

John E. Knight, Directo~ Parks +Recreation

o~.

RE: Bid Results/ Agreement - Emcon, Inc. for Adventure Cove Construction of Sidewalk & Storm Sewer Improvements; Lake Water Refresh Pump Station Park Services Division

Purpose: Board of Commissioners consideration to award bids and subsequent approval of the agreement with Emcon, Inc. for the Sidewalk & Storm Sewer lmprovements Construction and the Lake Water Refresh Pump Station in the Lake Shawnee Adventure Cove related to RFP #023-19. Funds for the project are provided through Excess Reserve, $328,500.00 for the base bid, $9,000.00 add alternate irrigation upgrades, for a total of$337,500.00 as designated.

Justification: On June 18, 2018, the Board of Commissioners approved Parks + Recreation's request that identified use of Excess Reserve Funds for the water quality related projects which inc1uded the replacement of pumps in the Advenn1rc Cove area. After planning and designing phases the Board of Commissioners approved the department request to solicit bids for pumps and screens on November 26, 2018 and then on April ll, 2019, approval was granted to manufacture the equipment which arc COlmty supplied items for the Lake Water Refresh Pump Station portion of the Adventure Cove Project.

As noted previously, on March 28, the Board of Commissioners approved the SCP+R request to reject the single bid for the Sidewalk & Storm Sewer Improvements Construction and solicit combined bids including the Lake Water Refresh Pump Station as well. The two combined projects are part of the water quality improvement project initiated in 2017.

Requests for Proposal Q#023-19 defined the construction portion of the water quality project. Collectively the bids for the above referenced project were received on April 10, 2019, and

pa rks.snco.us

• 3137 SE 29th Street • Topeka, KS 66605 • (785) 251-6800

reviewed again on April 11, 2019, for accuracy, completeness, and other applicable requirements. It was detennined to award the bid and agreement for Adventure Cove - Sidewalk & Storm Sewer Improvements and the Lake Water Refresh Pump Station to Emcon, Inc. as the most responsive, lowest bidder as noted below.

Emcon, Inc. Schmidtlein Excavating, Inc. BRB Contractors, Inc.

Base Bid $328,500.00 $397,175.00 $532,000.00

Add Alternate $9,000.00 $18,020.00 $7,500.00

Total $337,500.00 $415,195.00 $539,275.00

Professional Engineering Consultant~, P.A. designed the system and is assisting the Parks + Recreation with this project in relation to requests and future improvements. Emcon, Inc has successfully completed similar projects in Topeka and Shawnee County.

The Add Alternate portion is requested for the Irrigation Pump Station Connection which would tie into an existing Bettis Complex irrigation system. This would eliminate ongoing maintenance performed annually involving the time consuming and tedious process of removing the floating intake. This has to be done on the current system twice per year. In addition, the new system would u:;e the better screens which would help deter build up in the inigation systems reducing future replacement and costs. The add alternate improves water quality and eliminates service and maintenance. There is sufficient funding of $33 7,500 related to the project for the Sidewalk & Storm Sewer Improvements Construction and Lake \Vater Refresh Pump Station.

JEK!blt RL Attachments

Shawneel~ounty ""'-' ~,! ~ P.arKs+ ~ recreation Aprilll, 2019

TO:

FROM:

RF:

Board of Commissioners Shawnee County

Jolm E. Knight, Director \\ Parks -1- Recreation 'd"' Resolution for Mobile Stage Use and Contracts

Purpose: Board of Commissioners execution of the Re~olution authorizing the Shawnee County Parks+ Recreation Director to execute contracts for the rental of the mobile stage. The resolution a11ows for the department to rent the mobile stage to the general public when applications are approved per the use requirements. The attached rules and regulations along with application and agreement have been reviewed by legal to approve such services.

Justification: In 2018, the Parks For All Foundation agreed to purchase and provide a mobile stage to Parks + Recreation a.;; the old band shell had been retired due to safety concerns. The ptlichase and delivery along with training was approved by the Doard of County Commissioners on September 17, 2018. Since that time the mobile stage was delivered as requested and four department personnel have been certified to perform the services required by Stageline Mobile Stage, Inc.

As provided previously, the return on investment exist.;; in the form of advertising and rental fees. The Parks For All Foundation favors this option as it allows for selling of advertising. Parks+ Recreation intends to utilize the mobile stage in various parks for department activities and events and offer to rent it for interested parties. This approval will allow such requests to occur as the Foundation agreed to allow the department to manage such rentab in order to offset expenses required when the unit is setup.

JEK!blt TL Attachments

parks.snco.us

- "'- . . _ ·. :-:~::. , s · ;-: , • 3137 SE 29th Street • Topeka, KS 66605 • (785) 251·6800

RESOLUTION NO. 2019-· __

A REsOLUTION AUTHORIZ1NG TH;ESHAWNEE COUNTY

PARKS+ RECREATION DIRECTOR TO EXECUTE CONTRACTS

FOR THE RENTAL OF THE MOBILE STAGE

SPONSORED BY COMMISSIONER ARCHER

WHEREAS, the Board of County Commissioners of the County of Shawnee. Kansas, desires to facilitate the public's ability to utilize Shawnee County Parks+ Recreation's mobile stage for gatherings and meetings;

NOW, THEREFORE, the Board of County Commissioners of the County of Shawnee, Kansas, meeting in regular session this ___ day of----~ 2019, does hereby resolve as follows:

1. The Shawnee County Parks + Recreation Director, or his designee, is hereby authorized to sign Contracts for the rental of Shawnee County Parks + Recreation's mobile stage, which shall be in the form attached hereto as exhibit "A".

ATIEST:

Cynthia A Beck, Shawnee County Clerk

APPROVED AS TO FORM AND LEGAUTY BY THE SHAWNEE COUNTY CO~NSELOR·s OFFICE

DATE <(./1· /'fBY a ( t

BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS

Robert E. Archer, Chair

William D. Riphahn, Vice-Chair

Kevin J. Cook, Member

Shawnee lt?unty "-', r f; P.arKs+ ~ recreation

Exhibit A Page 1 of 4

Mobile Stage Rules and Regulations

1. Mobile Stage Applications should be submitted to the Community Events Supervisor at least 60 days prior to the requested date of delivery and include all pertinent information related to the rental and intended use (event description, date and time, scheduled stage use, projected attendance, site plan, plans for security and inclement weather, event promoter contact if different from applicant, etc). Once an application is received and reviewed by the Community Events Supervisor, site verification will occur and staff will be in contact if additional information is needed prior to approvaL A written confirmation and invoice will be provided to the applicant upon final approval.

2. SCP+R staff will be responsible to appropriately define the use of the requested equipment. Staff will review each proposed application to verify a safe environment, avoid scheduling conflicts, confirm adequate arrangements can be made for usage, and ensure the proposed event conforms to any Mobile Stage requirements. Shawnee County Parks+ Recreation (SCP+R) reserves the right to deny any application and/or cancel any setup of the stage for any violations of terms listed within, non compliant use or inclement weather. Any person aggrieved by an action of staff may appeal in writing to the Director.

3. Applicants are required to fully complete the Mobile Stage Application which requires compliance with stage requirements for use, rules and regulations, prohibits discrimination in the use of the equipment, and contains other provisions (checklistl routinely required with such rental of equipment. Applicant must provide identification and be a legal adult. If applicant is contracting an event promoter, the event promoter information should be included at the time an application is submitted.

4. Payment is due within 14 days of invoicing or the request will be cancelled.

5. In the event the Mobile Stage is leased two (2+) or more consecutive days, SCP+R staff will lock the stage overnight. Applicant may be required to provide overnight security by an off-duty law enforcement officer or a licensed, private security firm (evidence of such is required prior to approval).

parks.snco.us

. - , • 3137 SE 291h Strt!et • Topeka, KS 66605 • 1 785) 25 I 6800

Exhibit A Pag~2of4

6. The applicant is required to abide by all local laws and ordinances concerning use of equipment and special events. Any applicant requesting usage must be authorized to conduct business in the State of Kansas or be a Shawnee County resident. For example: applicant shall be required to ensure any sound level does not exceed the appropriate limits for a neighborhood or given

park area.

7. Upon delivery and setup, staff will provide a checklist of condition and usage for acceptance. SCP+R and staff will not be responsible or liable for any applicant's equipment, supplies or misuse of such. The Mobile Stage shall be cleaned and prepared for return in the same condition

that it was received.

8. The applicant agrees to be responsible for conduct of participants, damages or unanticipated expenses related to the rental of equipment. Applicant will be responsible for any and all expenses incurred by the County in reco11ering such described damages to include attorney fees, court costs, collection costs or any expense related to recovery for such damages.

9. The applicant is required to maintain and show proof of general liability insurance acceptable by the County which includes covering all aspects of use and/or an event. Proof shall be provided no less than 14 days prior to delivery. The minimum insurance requirements to rent the Mobile Stage are $1,000,000 public liability insurance and $200,000 property damage insurance in accordance with the application, in addition to any other event insurance requirements. The

insurance policies should list Shawnee County as additional insured.

10. The applicant must notify SCP+R a minimum of 48 hours in advance of any change in time related to the delivery of the stage and failure to do so may result in fotfeiture of paid fees.

11. Failure to comply with any stage use rules and regulations discussed prior to the stage being set up may result in additional fees. All current Shawnee County resolutions or other local laws or ordinances are to be observed absent specific written waiver of such for events or use when deemed necessary and appropriate. Failure may result in fines being assessed by appropriate

local governing bodies or forfeiture of rental payment.

Specifications 1. 2.4' X 20' Mobile Stage 2. Ramp and stairs 3. Black backdrop 4. Locations for pre-approved

banners, sound systems, lighting, skirting must meet requirements.

5. Please specify if accommodations are needed.

6. Stage may not be available for rent on holidays.

7. Additional restrictions may apply. 8. Staff has authority of rented

equipment during inclement weather or noncompliant use.

Rental Fees Prices include SCP+R delivery, set up and

take down based on consecutive days and times requested.

Organization/Individual/Business/NonProfit or 501c3

1. $900 I Day 1 2.. $500 I Days 2+

Additional mileage and labor rates may apply for prior or during use.

Exhibit A Page3of4

Mobile Stage Application/Agreement

The information provided below will help determine eligibility for renting of the mobile stage. Please

read and understand the rules and regulations prior to submission of the information below. If details

are unknown, please discuss those with Community Events Supervisor.

Applicant Name------------------------------

Event Name {if different)-----------------------------

Applicant Address---------------- City/State/Zip ---------

Date of Application ________ Date(s) of Use/Event--------------

Address of Use _____________________________ ___

Choose Option A orB as preferred setup for staff to properly assess site. Attachments show options.

Option A __ Option B __ _ Banners YES NO

Stage Set-Up Time ____ a.m. p.m. Stage Take Down Time _____ a.m. p.m.

Specifics of Set-Up/Event

Sponsor/Address {if applicable)-------------------------

Contact Person (if different than applicant)---------------------

Email Address, ________________ Mobile Phone _________ _

Business Phone ___________ _ Other ________ _

Insurance As noted above (9.) provided with application? YES NO

Hold Hannless/lndemnificatlon

It is understood and agreed that Applicant hereby assumes the entire responsibility and liability for any and all damages to persons or property caused by or resulting from or arising out of any act or omission on the part of Applicant, its subcontractors, agents or employees under or in connection with this Agreement or the performance or failure to perform any work required by this Agreement. Applicant

Exhibit A P~ge4of4

agrees to indemnify and hold harmless the County and its agents, volunteers, servants, employees and officials from and against any and all claims, losses, or expenses including reasonable attorney's fees and litigation expenses suffered by and any indemnified party or entity as the result of claims or suits due to, arising out of or in connection with (a) any and all such damages, real or alleged, {b) the violation of any law applicable to this Agreement, and (c) the performance of the work by Applicant or those for whom Applicant is legally liable. Upon written demand by the County, Applicant shall assume and defend the Applicant's sole expense any and all such suites or defense of claims made against the County, it agents, volunteers, servants, employees or officials.

Due to the potential risk of damaging property and causing bodily harm, the SCP+R staff will be solely responsible for the mechanical operation of the mobile stage. No exceptions.

Applicant Signature _______________ Date ______ _} ___ J20_

Please mail completed application to location listed or call for additional information.

Shawnee County Parks+ Recreation Attention: Community Events Supervisor

3137 SE 29'' StreetTopeka, KS 66605-1885 8 a.m.- 5 p.m. Monday-Friday

Phone: 785-251-6800

To be completed by Shawnee County Parks+ Recreation Community Events Supervisor:

Approved __ Denied __ _ Stage Fee ____ _

Additional Fees ___ _ Fee Description----------------

Total Charges ____ _ Signature--------------

Notes ____________________________ _

Option A

Stage

Without

Wind wall

Option B

Stage

With

Windwall

Shawnee 1 ~ounty "-\ ~ r!; P.arKs+ ~ recreation April3,2019

TO:

FROM:

RE:

Board of Commissioners Shawnee County

John E. Knight, Directo} Parks +Recreation

Project Bid #008-19 Results/ Agreements Park Services Division- Aquatics

o'-1.

Purpose: Board of Commissioners consideration to award bids and subsequent approvals of agreements for supplies and services lo paint the slide towers at various aquatic sites. The attached agreements are with Muscat Painting for the preparation and painting of Shawnee North slides/pipe (2019) and Rossville slide (2020) totaling $20,294.00 and Flinthills Construction for Gage Park slide towers (2019) totaling $21,400.00 for the same. The Quotation #008-19 Painting Pool Slide Towers and agreements define the projects. Expenses for the project are provided through the Capital Maintenance Funds (3R).

Justification: On June 18, 2018, the Board of Commissioners approved Parks+ Recreation's project request that identified projects for preparations and painting of slide towers per Shawnee County Purchasing Policy. Staff determined to award the bid for Blaisdell Pool to Flinthills Construction and slides at Shawnee North and Rossville is Muscat Painting. Bolh are listed as the most responsive low bidders as noted below.

Blaisdell /Muscat Painting (Shawnee North/Rossville) $24,354 Flinthills Construction (Blaisdell only) $21,400 Baynum Painting S34,400 'leale Painting (Blmsdell only) $44,475 Utility Maintenance Contractors $56,378 JF McGivern $26,780

Shawnee North $15,146 No bid $24,400 No bid $53,647 $41,245

Rossville $5,148 No bid $18,900 No bid $29,862 $20,245

parks.snco.us

Tabulation of bid sheets and agreements for supplies/services are attached. Scheduled projecls are Blaisdell (20 19), Shawnee North (2019-2020), and Rossville (2020-2021).


DEPARTMENT Parks & Recreation

TABULATION OF BIDS

QUOTATION NUMBER 008-19 Painting Pool Slide Towers

t.frUR" ",-,(JiO piJ '1:f1"7' i'~' <- , .i. J:- .._._: ' L ;,} •-

Date 03-01-19

PEOPLE PRESENT Michele Hanshaw. Cassy Duer

NAMES OF BIDDERS Blaisdell Pool Shawnee North Rossville Pool Total Bid 2 towers . - ..., 2 towers & pipe "'" 1 tower

Muscili Painting I~"'' I~ :~·:;:;: 3-oD f4 ·~~~-{)/) -z._ X!Z IT-"7.00 5 14B-CO Baynum Painting

?'A 4DO.OD l4 400 -00 !'3 .00{').0[) 11-. 7-oD.oO Flinthills Construction

2.1 4co.oo~ ND Bid No 6id Z1 4CO .OD - i<J.,_;sdt£.( a.. WI-Neale Painting

44 tl1-?-00 No !bid ~

No li)~ 44 4-,.;,.oO l'lM-<s<LeU o.., Utility Maintenance

"51,. 7 -,.c.OD S3. IP47AD z.4 BuZ.oo I ;z,o, f'JB7-. ob Contractors JFMcGivem •

2LP l-Bo.OD 41 'Z.L\-S.OD zo. Z."l?-00 oo.z.w.oo

~

SHAWNEE COUNfY CONTRACT NO. C -2019

INDEPENDENT CONI'RACTOR AGREF.MENT FOR SERVICES

TillS AGREEI\1ENT is bet:Neen THE BOARO 0!<' CoUNTY COMMISSIONERS OF THE

COUNTY OF SHAWNEE, I<A:."l"SAS (County) and MUSCAT PAINTING (Contractor).

J. SERVICES TO I!E PERFORMED

Contractor agrees to perform the following services for County:

Slide pTeparations and painting of two (2) slide t~wers/water supply pipe at Shawnee North Family Aquatic Center (2019-2020) and one (1) slide tower at Rossville Pool (2020-2021)

per Request for Proposal #008-19.

This Agreement shall commence on April : ·-' 2019, and shall end on October 31, 2021, unless this Agreement js terminated sooner or exlended in accordance with its terms.

2. PAYl\'JJJ:NT

In consideration of the services to be performed by Contractm, County agrecs to pay Contractor as follows:

Task Duties Compensation

Prepare and paint two (2) Per Request for Proposal #008-19, SNFAC

slide towers! water Addendum #1 and responsibilities listed, $15,146.00

supply pipe at Sha'Wtlee contractor shall perform tasks at Shawnee Rossville Pool

North Family Aquatic North Family Aquatic Center and Rossville

Center (SN:FAC) and unc PooL Provide invoic~;:.S tu Shawnee County $5,148.00

slide tower at Rossville Parks+ Recreation ailer services are Paid after Pool. performed. submission of

invoices.

Contractor shall be responsible for all expenses incurred wh lle performing services under this Agreement. This includes equipment; supplies; tclepbone expenses; automobile and otbx:r travel expenses; m~::als and entertainment; jnsurance premimns; and all salary, expcm:es and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement

3. INDEPENDENT CONTRACTOR STATUS AND CERTIFICATION

Contractor is an independent Contractor, not a County employee. Contractor's employees or contract personnel are not County employees. Contractor and County agree to the following rights consistent with an independent Contractor relationship:

1

a. Contractor has the right to pl:rform services for others during the term of this

Agreement. b. Contractor has the sole right to control and direct the means, manner and

method by which the services required by this Agreement will be performed.

c. Contractor shall not be assigned a work location on County premises, and Contractor has the right to perform the services required by this Agrt:ement at any place, location or time.

d. Contractor will finnish all equipment and materials used to provide the services

requin:d by this Agreement.

e. Contractor has the right to hire assistants as subcontractors, or to use Contractor's employees to provide the services required by this Agreement.

f. Contractor or Contractor's employees or contract personnel shall perform the services required by this Agreement and Contractor agreeS to the faithful performance and delivery of described services in accordance with the time :!l-ames contained herein; County Wall not hire, sup~rvise or pay any assistants

to help Contractor.

g. Neither Contractor nor Contraelor's employees or contract personnel shall receive any training from County in the skills necessruy to perlonn the services

required by this Agreement.

h. County shall not require Contractor or Contractor's employees or contact personnel to devote fhll time to performing the services required by this

Agreement.

Further, Contractor hereby certifies:

1. 1l1at Contractor is not an employee of County and thereby Contractor waive::; any and all claims to benefits otherwise provided to employees of the County, including, but not limited to: medical, dental, or other personal insurance, retirement benefits, unemployment benefits, and liahility or worker's

compensation insurance.

J. ConLractor must provide Federal Tax or Social Security Number on required

Fonn W~9.

k. That Contractor understands that he/she is solely responsiblto:, individually for nll taxes and soci<:~l security payments applicable to money received for services herein provided. Contractor understands that an IRS Fom1 1099 will be filed by the County fbr all payments received.

4. ll'IDEMNIFICATION AND HOI .D HARMLESS

Contractor shall save, hold harmless. and indemnity County, its officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs, including reasonable attorneys' fees, for injury of any person ur damage to property arising out of, or coilllected with, work performed under this Agreement which is the result of any

2

acts or omtssJOns, whether negligent or otherwise, of Contractor, its officers, agents,

subcontractors or employees.

5. INSURANCE

The County shall not be required to purchase, any inmrance against loss or damage to any personal property to which this contract relates, uor sllall this contract require the County to establish a "self-insurance" fund to protect against any such loss or damage. Subject to the provisions of the Kansas Ton Claims Act (K.:.;.A. 75-6101 et seq.), the Contractor sba11 bear the risk of any loss or damage to any personal property to which Conlractor holds titlt:.

6. OWNERSIDP OF PRODUCTS/DOCUMENTS

Contractor hereby assigns to Co1m.ty aU rights to all products, repmts, documents, photographs, videos, data, and drawings produced by Contractor as a result of its serviees

to County during the tenn of this Agreement.

7. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION.

Shawnee County is subject to the Kansas Cash Basis J ,aw, K.S.A 10-1101 et seq. If;. in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds ·are not appropriated to continue the function performed in this agreement and for the payment of the charges h~reunder, County may terminatB this agreement at the end of its current fiscal year. County agrees io give written notice oftermination to Contractor at least thirty (30) dayfl prior to the end of its CWTent fiscal year. Contractor shall have the right, at the end of such fiscal year, to take possession of any of Contractor's equipment, leased or othenvise, provided to CoUilty under the contract. County will pay to the Contractor aU regular contractual payments incurred through the end of such fiscal year, plus contract\.ml charges incidental to the return of any such equipment. Upon tennination of the agreement by County, title to and possession of any equipment purchased by the County under the contract, but not fu1Jy paid for, shall reveit to Contractor at the end of County's current f-iscal year. The -termination of the contract pursuant to this paragraph sball not cause any

penalty to be charged to the County or the Contractor.

8. ANTI-DISCRIMINATION CLAUSE.

The Contractor agrees: (a) to comply with the Kansa:-; Act Against Discrimination (K.S.A. 41-1001 et seq.) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion, color, sex, disability, national origin or ancestry, or agv in the admission of access to or treatment or employment in, its programs or activitie~; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with the reporting requirement~:; set out in K.S.A. 44 1031 and K.S.A. 44-1116; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to eomply with the reporting requirements of (c) above or if the Contractor is found guilty of any violation of such acts by the Kansas

3

Human Rights Commission, sucb violation shall constitute a breach of contract; (t) if the contracting agency determines that the Contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if (e) or (f) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this contract lmderstand that subsections (b) through (e) of this paragraph number 5 nre not appl.icable to a Contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

9. ACCEPTANCE OF CONTRACT

This contract shall not be considered accepted, approved or otherwise effective until the required approvals and certifications have been given and this js signed by the Board of Coqnty Commissioners of the County of Shavmee, Kansas.

10. ARBITRATION, DAMAGES, WARRANTIES.

Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County has agreed to binding arbitration, or the payment of damages or pena1ti~ upon the occunence of a contingeuc,;y. fm1her, the County shall not agree to pay attorney fees and late payment charges; and no provisions will be given effect whiclt attempts to exclude, modify, discla.im or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

11. RF.PRESENTATJVE'S AUffiORflY TO CONTRACT.

By signing this document, the representative of the Contractor thereby represents that such person is du1 y authorized by the Contractor to execute this document on behalf of the Contractor and that the Contractor agre~ to be bound by the provisions thereof.

12. TERMINATION OF AGREEMENT

This Agreement way be terminated by either party by giving the other party written notice of the intent to terminate. The notice must specify a date upon which the termination will be effective, which date may !lOt be less than 7 calendar days from the date of mailing the notice. Only services satisfactorjly performed up to the date of receipt of notice shall be compensated hy County and such compensation shall be pursuant to the terms of this Agreement. Notice shall be deemed received 3 days after mailing in the Uni.ted States mail, using first class mail, postage prepaid.

13. AUTOMATED CLEARING HOUSE (ACH)

Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACH. To initiate payment of invoices, vendors shan execute the Co,mty's standard ACH Vendor Payment Authorization Agreement. Upon verification of the data prov:ided, the Payment Authorization Agreement will authorize the County to deposit payment tOr services rendered or goods provided directly into vendor accounts with financial instihttions. All payments shall be made in United States currency.

4

14. MISCELLANEOUS PROVISIONS

a. Thi~ Agreement shall be entered into .in Shawnee C~Ullty, Kansas, and shall be construed and interpreted according to the law of the State of Kansas.

b. All notices and other communications in connection with this Agreement shall be in writing and shall be considered given 3 days after mailing in the United States mail, using first class mail, postage prepaid, ·to the recipient's address ar$ stated in this Agreement.

c. Contractor shall comply 'Nith all federal, ~late and local laws requiring business pennits, certificates and licenses required to carry out the services to be performed under this Agreement.

d. Contractor may not ass1!,'1l any rights or obligations 1mder this Agreement witbout County's prior wriUen approval.

e. This Agreement, along with the Shawnee County RFP and any other document specifically retf:renced in paragraphs 1 and/or 2 constitutes the entire agreement between the parties and may only be modified or extended by a written amendment signed by the parties hereto. If 'there is a conflict between he documents th"at make up this Agreement, the documents will control in the following order: (l) this Agreement, (2) the Shawnee County RFP, (3) any other document specifically referenced in paragraphs 1 and/or 2.

f. The invalidity, illegality, or unenfmccabi1ity of any provision of this Agreement or the occurrence of any event rcnde1ing any portion or provision of this Agreement void shall in no way affect the validity or enfOrceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of thIs Agreement shall be construed and enforced as if this Agreement did not contain the particuJa.r portion or provision held to be void.

g. Nothing in this Agreement shall be construed to give any rights or benefits to anyone olher than County ami Contractor.

IN WJTNF,SS WHEREOF', County and Contractor have executed this Agreement

(Signature Page Follows)

5

'

COUNTY BOAR,i> OF COUNTY COI\WISSIONE&S SHAWNEE COUNTY, KANSAS


ATTEST:

.~~c-=-~~ ---Cynthia A. Beck, Shavmee Coi.mly Clerk

:i:~::CTOb~ /&----Print Name f31?tTJ~ MJ.A${:.AT _

Muscat Painting

555 A~b1and Ave EaBt Dmtdee, Illinois 60118

Date: Y - :L__.\_q_,__~_

Approved as to Legellty and Form: Date .-- ~ "\

A'"'s"'s"r.'c"o'. "c'"occuo:N,JElc;_------'::o:O:R · ; '· ' ... --

6

' .

SCHEDULE OF PRICES Quotation# 008-19

Prepare and Paint Pool Slide Towers

Bidding Item

Blaisdell Pool - 2 slide towers

Shawnee North Pool - 2 slide towers/water supply pipe

Rossville Pool- 1 slide tower

Total Bid for all 5 slide towers $

TOTAL DID PRICE (printed)

Twenty Four Thousand Eight Hundred Ninety Eight and 00/100

DY:

Total Bid Price

$ 12,177.00

$ 7573.0_0-

5148.00 $. __ _

24898.00 __

Muscat Painting & Decorating

COMPANY orFIRMNAME Brett Muscat Owner

Please submit the original bid and a copy.

PLEASE SUBMIT TillS AS THE FIRST PAGE OF YOUR BID

7

The bitterness of poor quality remains long after the sweetness of low price is forgotten.

SHAWNEE COUNTY CONTRACT NO. C -j!019

INDEPENDENT CONTRACTOR AGREEMENT FOR SERVICES

THIS AGREEMENT is between THE BOARD OF CoUNTY COMMISSIONERS OF THE COUNTY OF SHAWNEE, KANSAS (County) andFLINTRILLS CONSTRUCTION (Contractor).

I. SERVICES TO BE PERFORMED.

Contractor agrees to perfonn the following services for County:

Slide preparations and painting of two (2) towers at Blaisdell Pool in Gage Park (2019) per Request for Proposal #008Rl9.

This Agreement shall commence on April __ , 2019, and shall end on September 30, 2019, unless this Agreement is terminated sooner or extended in accordance with its terms.

2. PAYMENT

In consideration of the services to be performed by Contractor, County agrees to pay Contractor as follows:

Task Duties Compensation

Prepare and paint two Per Request tOr Proposal #008R19, Addendum Blaisdell Pool (2) slide towers at # 1 and responsibilities listed, contractor shall $21,400.00 Blaisdell Pool in Gage perform tasks at Blaisdell Pool. Provide

Paid after Park. invoices to Shawnee County Parks + Recreation after services are performed. submission of

invoices.

Contractor shall be responsible for all expenses incurred while performing services under this Agreement. This includes equipment; supplies; telephone expenses; automobile and other travel expenses; meals and entertainment; insurance premiums; and all salary, expenses and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement.

3. INDEPENDENT CONTRACTOR STATIJS AND CERTIFICATION

Contractor is an independent Contractor, not a County employee. Contractor's employees or contract personnel are not County employees. Contractor and County agree to the following rights consistent with an independent Contractor relationship:

a. Contractor bas the right to perform services for others during the tenn of this Agreement.

l

b. Contractor has the sole right to control and direct the means, manner and method by which the seiVices required by this Agreement will be performed.

c. Contractor shall not be assigned a work location on County premises, and Contractor bas the right to perform the services required by this Agreement at any place, location or time.

d. Contractor will furnish all equipment and materials used to provide the services required by this Agreement.

c. Contractor has the right to hire assistants as subcontractors, or to use Contractor's employees to provide the services required by this Agreement.

f. Contractor or Contractor's employees or contract personnel shaH perfonn the services required by this Agreement and Contractor agrees to the faithful performance and delivery of described services in accordance with the time frames contained herein; County shall not hire, supervise or pay any assistants to help Contractor.

g. Neither Contractor nor Contractor's employees or contract personnel shall receive any training from County in the skills necessary to perform the services required by this Agreement.

h. County shall not require Contractor or Contractor's employees or contact personnel to devote full time to perfonn.ing the services required by this Agreement.

Further, Contractor hereby certifies:

i. That Contractor is not an employee of County and thereby Contractor waives any and all claims to benefits othen:vise provided to employees of the County, including, but not limited to: medical, dental, or other personal insurance, retirement benefits, unemployment benefits, and liability or worker's compensation insurance.

j. Contractor must provide Federal Tax or Social Security Number on required Form W-9.

k. That Contractor understands that he/she is solely responsible, individually for all taxes and social security payments applicable to money received for services herein provided. Contractor understands that an IRS Fonn 1099 will be filed by the County for all payments received.

4. INDEMNIFICATION AND HOLD HARMLESS

Contractor shall save, hold harmless, and indemnifY County, its officers, agents and employees, from and against all claims, causes of action, liabilities, expenses and costs, including reasonable attorneys' fees, for injury of any person or damage to property arising out of, or connected with, work pcrfonned under this Agreement which is the result of any acts or omissions, whether negligent or otherwise, of Contractor, its officers, agents, subcontractors or employees.

5. INSURANCE.

2

The County shall not be required to purchase, any insurance against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to establish a "self-insurance'' fund to protect against any such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A 75-6101 et seq.), the Contractor shall bear the risk of any loss or damage to any personal property to which Contractor holds title.

6. OWNERSHIP OF PRODUCTSmOCUMENTS

Contractor hereby assigns to County all rights to all products, reports, documents, photographs, videos, data, and drawings produced by Contractor as a result of its services to County during the term of this Agreement.

7. TERMINATION DUE TO LACK OF FUNDING APPROPRIATION.

Shawnee County is subject to the Kansas Cash Basis Law, KS.A. 10-1101 et seq. If, in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and for the payment of the charges hereunder, County may terminate this agreement at the end of its current fiscal year. County agrees to give written notice of tennination to Contractor at least thirty (30) days prior to the end ofits current fiscal year. Contractor shall have the right, at the end of such fiscal year, to take possession of any of Contractor's equipment, leased or otherWise, provided to County under the contract. County will pay to the Contractor all regular contractual payments incurred through Lbe end of such fiscal year, plus contractual charges incidental to the return of any such equipment. Upon termination of the agreement by County, title to and possession of any equipment purchased by the County under the contract, but not fully paid for, shall revert to Contractor at the end of County's current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the Contractor.

8. ANTI-D!SCRIMINA TION CLAUSE.

The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S'.A. 44-1001 et seq,) and the Kansas Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not discriminate against any person because of race, religion. color, sex, disability, national origin or ancestry, or age in the admission of access to or treatment or employment in, its programs or activities; (b) to include in all solicitations or advertisements for employees, the phrase "equal opportunity employer"~ (c) to comply with the repoiiing requirements set .out .in K.S.A .. 44 1031.and K.s.A .. 44-~ 1116;. (.d) to inchJde those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to comply with tbe reporting requirements of (c) above or if the Contractor is found guilty of any violation of such acts by the Kansas Human Rights Commission, such violation shall constitute a breach of contract; (f) if the contracting agency determines that the Contractor has violated applicable provisions of ADA, that violation shall constitute a breach of contract; (g) if(e) or (t) occurs, the contract may be cancelled, terminated or suspended in whole or in part by the County. Parties to this

3

contract understand that subsections (b) through (e) of this paragraph number 5 are not applicable to a Contractor who employs fewer than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

9. ACCEPTANCE OF CONTRACT.

This contract shall not be considered accepted, approved or otherwise effective until the .required .apprav.als .and .cerlific.ations have- been given .and this. is .. signed h:y .the Board of County Commissioners of the County of Shawnee, Kansas.

10. ARBITRATION, DAMAGES, WARRANTIES.

Notwithstanding any language to the contrary, no interpretation shall be allowed to find the County bas agreed to binding arbitration, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attorney fees and late payment charges; and no provisions win be given effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular purpose.

11. REPRESENTATIVE'S AUTHORITl/ TO CONTRACT.

By signing this document, the representative of the Contractor thereby represents that such person is duly .authorized by the Grultl:actor .to . .execute .this .docnment on behalf of the Contractor .and that the Contractor agrees to be bound by the provisions thereof.

12. TERMINATION OF AGREEMENT

This Agreement may be tenninated by either party by giving the other party written notice of the intent to terminate. The notice must specifY a date upon which the tcnnination will be effective, which date may not be less than 7 calendar days from the date of mailing the notice. Only services satisfactorily performed up to the date of receipt of notice shall be compensated by County and such compensation shall be pursuant to the terms of this Agreement. Notice shaH be deemed received 3 days after mailing in the United States mail, using first class mail, postage prepaid.

13. AUTOMATED CLEARING HOUSE (ACID

Shawnee County prefers to pay its vendor invoices via electronic funds transfers through the automated clearing house (ACH) network. Shawnee County may require vendors to accept payments via ACII. To initiate payment of invoices, vendors shall execute the County's standard ACH Vendor Payment Authorization Agreement Upon verification of the data provided, the Payment Authorization Agreement will authorize the County to deposit payment for services rendered or goods provided directly into vendor accounts with financial institutions. All payments shall be made in United States currency.

14. MISCELLANEOUS. PRDVl&IONS

4

a. This Agreement shall be entered into in Shawnee County, Kansas, and shall be construed and interpreted according to the law of the State of Kansas.

b. All notices and other communications in connection with this Agreement shall be in writing and shall be considered given 3 days after mailing in the United States mail, using fust class mail, postage prepaid, to the recipient's address as

stated in this Agreement.

c. Contractor shall comply with all federal, state and local laws requiring business permits, certificates and licenses required to carry out the services to be

performed under this Agreement.

d. Contractor may not assign any rights or obligations under this Agreement without County's prior written approval.

e. This Agreement, along with the Shawnee County RFP and any other document specifically referenced in paragraphs 1 and/or 2 constitutes the entire agreement -between the ·parties ·and may oniy ·Ire· ·modified ·or· extended ·by a written amendment signed by the parties hereto. If there is a conflict between he documents that make up this Agreement, the docwnents will control in the following order: (1) this Agreement, (2) the Shawnee County RFP, (3) any other document specifically referenced in paragraphs 1 and/or 2.

f. The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in·no·way affect the validity or·enforceabiiity of any otl:rerportion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular

portion or provision held to be void.

g. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than County and Contractor.

IN WITNESS ·wHEREOF, County and Contractor have executed this Agreement.


5

COUNTY BOARD OF COUNTY COMMJSSIONERS SHAWNEE COUNTY, KANSAS


ATTEST:

Cynthia A. Beck, Shawnee County Clerk

CONTRACTOR

Signature ~t Print Name: David Barkes

Flinthills Construction

3760 SW Park Ave Suite A Topeka, KS 66609

Date: 04/01/19

6

Approved as to Lagallty and Form: Date 4-1 ~~~

ASST. CO. COUNsi&~R

SCHEDULE OF PRICES Quotalion # ~O!iiOBi8oJ-1~9~~-

Prepare and Paint Pool Slide Towers

Bidding Item Total Bid Price

Blaisdell Pool • 2 slide towers $ 21.400

Shawnee North Pool • 2 slide towers/water supply pipe $'~~~~

Rossville Pool- 1 slide tower $'~~-

Total Bid for all5 slide towers $ _____ _

TOTAL BID PRICE (prinred)

Twenty-one thousand, four hundred dollars 00/100

Flinthills Construction. Inc. COMI'ANY or FIRM: NAME

Please submit the original bid and a copy.

PLEASE SUBMIT THIS AS THE FIRST PAGE OF YOUR BID

7

Shawnee County Parks & Recreation • IS

Requesting Priced Proposals to

Prepare and paint

Pool Slide Towers

RFP # 008-19

parks.snco.us

• 3137 SE 29th Street • Topeka, KS 66605 • (785) 251·2600

REQUEST FOR PROPOSALS SUBMIT TO

PURCHASING DIVISION SHAWNEE COUNTY COURTHOUSE

Room 201 Topeka, Kansas 66603

GENERAL INFORMATION

Shawnee County Parks+ Recreation arc requesting proposals to prepare and paint: (2)·slide towers tOr Blaisdell Pool, 4201 SW Reinsich Pkwy Topeka, KS (2018-2019), (2) slide towers/water supply pipe at Shawnee North Family Aquatic Center, 300 NE 43'd St Topeka, KS (2019-2020) (1) slide tower at Rossville Pool, 715 Main Rossville, KS (2020-2021) Vendor will meet all requirements

of OSHA and paint manufacture reconuneudatious of epoxy paint application.

Pre-bid site visits wiJI be held January 25th, and will start at 4201 SW Reinsich Pkwy at 11:30 am. This is NOT a mandatory pre-bid meeting. However, this will be your only opportunity to view these slides in person.

Conditions, information and requirements concerning the services being requested are included in this requer..i fOr proposals. Deadline for proposals are March 1 "\ 2019 at 2:00 pm

1. Co11t.act Person:

A11 inquiries concerning this Request for Proposals (RFP) should be directed to:

David Allacher, Recreation Aquatic Supervisor Shawnee County Parks+ Recreation

300 NE 4J'd Street Topeka, KS 66617

Phone: 785-286-0676 E-:Mail: [email protected]

2. Deadline For Proposals:

Three (3) copies of the proposal shall be submitted to the Shawnee County Audit Finance, 200 SE 7th Room 201, Topeka, KS 66603. Due date for proposals is specified in the general information. The envelope containing the qualifications shall be sealed and plainly marked "Proposal for Pool Slide Towers". All proposals will strictly adhere to the specifications and requirements as set forth in the Proposal Request.

2

GENERAL INFORMATION

3. Speci11.l Conditions For Propo~al:

A Proposals may be delivered in person or mailed to the Shawnee County Audit Finance Office. However, any proposal that is mailed but docs not reach the Shawnee County Audit Finance's Office by the deat!linc time set forth above will not be accepted.

B. Shavroee County Parks + Recreation reserve the right to accept or rejecl any and all proposals and to waive any teclmicalities or irregularities therein. No submitted proposal may be withdrawn for a period of ninety (90) calendar days from the date set for the opening thereof

C. During the evaluation process, Shawnee County Parks -1 Recreation reserves the right to request addilional infonnation or clarifications 1l"om those submitting proposals, and to allow corrections of c1mrs or omissions.

D. Shawnee County Parks + Recreation reserves the right to retain all proposals submitted and to use any ideas in any proposals submitted. Submission of a pruposa1 indicates acceptance by the person submitting the propo~al of the terms, conditions and specifications contained in this Request for Proposals unless clearly and specifically noted in the proposal submitted and confinncd in a subsequent agreement between

Shawnee County and the Vendor.

E. The contents of each proposal submitted will remain confidential and will not be made available to anyone except those involved in the evaluation and approval process to the fullest extent permitted by the State of Kansas Open Records Act.

F. There is no expressed or implied obligation for Shawnee County Parks+ Recreation to reimburse responding individuals fOr any expenses incurred in preparing proposals in

response to thls request.

SCOPE OF PROJECT .

_Ove(View:

Shavvnee County Parks !- Recreation are requesting proposals to prepare and paint (2) slide towers for Blaisdell Pool (2018-2019), (2) slide towers/water :-:upply pipe for Shawnee North Family Aquatic Center (2019-2020), and (1) for Ros:;,-villc Pool.(2020-2021). Vendor will meet all requirements of OSHA and paint manufacture recommendations of epoxy paint application.

Each site is a separate bid. Vendors arc welcome to bid on one or all faciliLics.

The contract will include an agreed amount that would be honored throughout the term stated in the

overview.

3

Qualifications Should Addres~:

I. Firm Profile- Briefly describe your firm indicating its size and years in business. 2. Stair Assignnwnts- Provide vendor contact for ordering 3. Guidelines- Exclusive vendor must comply to local, state, and federal guidelines and

regulations 4. References - Provide names, addresses and telephone numbers of appropriate contact

persons for at least three (3) recent clients.

Finns Responsibi_lities:

• High prcssme wash up to 5,000 p.s.i. using biodegradable dcgr·casing agent and stcamfhot water blast where necessary, in order to remove any grease, oil, loose paint, dirt, oxidation as per SSPC-SPI Standards

• Hand prepare necessary areas by hand scraping, sanding and wire brush as per NACE SSPC-SP2 Standard!:>

• Power tool prepare all rusted surfaces with D.L. sanders, grinder:; and wire wheel as per NACE SSPC-SP3

" Pre-prime corroded surfaces with a Sherwin-Williams Macropoxy 5000 Penetrating Wicking Primer or equivalent (Penetrating sealer has the viscosity of water and is designed to seep/wick into joints, welds and angles to provide additional protection against further corrosion rest bleed)

• Spol prime all areas including bare steel, corroded areas, rigging scrapes, burnishes and wields, including fasteners with Sherwin-Williams Macropoxy 646 Epoxy or equivalent.

• full prime all areas with Shcrwin-Williams Macropoxy 646 Epoxy or equivalent.

" Finish paint entire stmcture with Sherwin-William!:> Polylon liP Urethane or equivalent.

• Bid estimated as nsing approved color scheme with coating to be applied by brush and roll application only. Rails may be taken off and sprayed in a controlled environment.

Selection Process:

The County may make a selection based on their evaluatiom of the information contained in the proposals or the County may decide to request an oral pt-cscntation/interview of one or more fitms. The selection criteria will include, but not be necessarily limited to, experience with comparable projects, ability and availability of personnel and past performance with respect to the scope of this project.

4

Additional Terms and Conditions:

The County reserves the right to request clarification of infonnation submitted and to request additiona1 information of any firm.

The County will not pay any costs incurred by any firm in preparation of proposal documents or materials.

Invoices should be submitted to:

Shawnee County Parks+ Recrealion 3137 SE 29'" Street- Topeka, KS 66605

5

ADDENDUM#!

Shavmee County

PURCHASING DIVISION

MICHELE HANSHAW Purchasing Specialist

200 SE 7" St., Room 201 Topeka, KS 66603

(785) 251-4039

Addendum Issue Date: January 28, 2019 Bid #008-19

Prepare & Paint Pool Slide Towers Shawnee County Parks & Recreation

The folloy.ring items were discussed at the pre-proposal meeting held January 25, 2019.

The walking surface is stainless steel on top of steel. All of the tower composite decking is to be removed to eXJ10Se the metal underneath. Necessary metal repairs are to be noted to the aquatics supervisor for approval.

The work will be done from the top of the railings do-wn. The rails are to be removed, prepped and painted.

Slide towers and supports villi be brush blasted to remove corrosion.

All slide brackets attached to the fibergla<>s is to be hand prepped.

All Metal supports for the slides will be prepped and painted.

The cast iron water pipes, at the north pool, \Vill need prepped and painted

Neither the slides, nor the canopies will be painted.

The Blaisdell will be done this spring of 2019, North Pool fall of 2019 or spring of 2020, and Rossville wi11 be done in fall of2020 or next Spring 2021.

Shawnee l<ounty '\, r f;

Pri'"cri~tio~ April!, 2019

TO:

FROM:

RE:

Board of Commissioners Shawnee Cotmty

John E. Knight, Dirccto~ Parks+ Recreation

Project Bid #015-19 Results/Agreements Park Services Division- Sports

PJJJ]..Q..§..Q: Board of Commissioners consideration to award the bid and execute the agreement for goods with Express Press for apparel related to sports leagues, m;sociations, clubs and seasonal department t-shirts related to RFP Q#O 15-19. Funding is provided through the Park+ Recreation

operations budget.

Justification: In October 2018, Parks + Recreation requested cancellation of C168-2017 with Ad Wear Specialty of Texas due to failures to produce a quality product in a timely manner and poor customer service for sports leagues per the terms of the agreement. The Board of Commissioners approved Parks+ Recreation's request to bid t-shirts in December of 2019.

Twelve (12) companies providing responses to the request were Express Press, All Star, Champion Teamwear, SP Designs, Front Nine Camp1tol, Nitsorn, Perkins Imprints, Kalos, Byron \Voodson, C. Wright, Djrect Promotions and Riddell as outlined on the attached tabulation of

bids.

Staff reviewed pricing and considered online reviews, references, shipping, delivery, additional charges. Several bids were incomplete after rcvie\ving their proposals. The department committee has determined that Express Press is the best option for all criteria considered and thus recommends them a<i the most responsive lowest bidder. The attached three year agreement and

RFP detail accepted pricing.

To clarify future orders with Express Press the estimated orders were noted as annual and biennial, as noted in the contract and table below.

parks.snco.us


**Annual estimated order

SHAWNEE COUNTY CONTRACf NO. C -2019

AGREEMEN'f FOR PURCHASE OF GOODS

THIS AGREEMENT is between THE BOARD OF COUNTY CoMMISSIONERS OF THE

COUNTY OF SHAWNEE, KANSAS (County) and EXPREtlS PRF.SS (Contractor).

1. GOODSTOBEDELNERED

Contractor agrees to provide the following goods to County in accordance with the specifications listed on attachment "A" (Shawnee County RFP #015-19)

Item# Item D~;:scription Unit Price Quantity Total

Seasonal: :rtaff 50/50 blend t-shirts 2,250' :tvfinimum of 2,250

Seasonal staff 50150 blend t-shirts~ AS, 4.49

AM,Al",AXL -~

Seasonal staff 50/50 blend t~sbirts-2XL 6.49 -

SeasOnal staff 50/50 blend t-sb.irts-3XL 7.49

Seasonal staff 50/50 blend t-shirts-4XL &.49 -·-

Seasonal staff 50/50 blend t~shirts--5XL 9.49 -

Shipping/Handling/Additional Fees 0.00

Sports Apparel 50/50 blend t-sbirts 2,500** Minimum of youth + 2,500 adult sizes

Sports Apparel 50/50 blend t-shllt'l- YXS, 4.30

YS, YM, YL, AS, AM, AL, AXL

Sports A-pparel 50/50 blend t-s'hi.rts-2XL 6.30

Sports Apparel S0/50 blend t-shirts-3XL 7.30

Sports Apparel 50/50 blend t-shirts-4XL 8.30

Sports Apparel 50/SO blend t-sbirts-SXL 9.30 "

Shipping/Handling/Additional Fees 0.00

Shirt Numbers Included above

"'

Hats + Visors 750* youth + adult sizes

"

I

~ ! Youth hatlvisoJ

Adult hat .

Adult visor

Shippingf.Handling/Addltional fees

4.79

4.79 .

5.37

0.00 . . *B1enmol estlmated order

**Annual estimated order

2. PRICING The pricing stated herein shall remain fixed from April 2__, 2019 through April 30, 2022. Thereafter. Contractor shall n-otify the County of any changes in pricing prior to

taking additional orders.

3. DELIVERY AND PAYMENT Contractor will arrange for delivery through a carrier chosen by Contractor, the costs of which shall be borne by Contractor and included in the pricing stated herein. Delivery shall

be made on or before bS d-ays of order date. Cont!'actor sha1l invoice County upon and for each shipment. County shall pay all charges

within 21 calendar days of recciving an invoice.

4. RISK QF LOSS & EXPENSES ASSOCIATED WiTH PROVIDING GOODS

The risk of loss from any casualty to the Goods, regardless of the cause, will be the responsibility of the Contractor until the Goods have been received by the County.

Corrtmctor shall be responsible for all expenses incun-ed while providing goods under this Agreement. This includes materials; freight; equipment; suppJie.•;;; telephone expenses; automobile and other travel expenses; meals and entertainment; insurance premiums; and all salary, expeuses and other compensation paid to Contractor's employees or contract personnel Contractor hires to complete the work under this Agreement.

5. WJIRRANTX Contractor warrants that the goods sold hereunder are new and :free from substantive defects in work:manshJp and materials. Contractor's liability under the foregoing wru:ranty is limited to replacement of goods or repair of defects or refund of the purchase price at

Contractor's sole option.

6. TAXES NO sales tax will be charged to Cmmty. C'..ounty is exempt from sales tax and wilL provide an exemption certificate to Contractor. Any other taxes, tariffs and other governmental charges shall be paid by Contractor and are Contractor's responsibility.

7. ACCEPTANCE

County will have the right to inspect the goods upon receipt, and within 7 calendar days after delivery, County must give notice to Contractor of any claim for damages on accuunt

2

of condition, quality, or grade of the goods. Contractoo· shall replace or fully refund defective goods within 7 calendar days of receiving such notice.

8. INDEMN!F{CATION AND HOLD HARMJ.ESS

Contractor shall save, hold harmless, and indenmify County, its officers, agents and employees, from and against all claim~ causes of action, liabilities, expenses and costs, including reasonable attorneys' :tees, fur injmy of any person or damage to property arising out of, or connected with this Agreement which is 1he 1·esult of any acts or omissions, whethe1· negligent or otberwise, of Controctor, its officers, agents, subcontractors or employees.

9. INSURANCE

The County shall not be required to purchase, any in.•rurancc against loss or damage to any personal property to which this contract relates, nor shall this contract require the County to estabfuh a "seli:.insurance" fund to protect against ooy such loss or damage. Subject to the provisions of the Kansas Tort Claims Act (K.S.A. 75-6101 et seq.), the Contractor shall bear the risk of any loss or damage to any personal property to which Contractor holds title.

10. TERMINATION DUE TO LACK OF FUNDING AfPROPRTATIO]:i:.

Shawnee County is subject to the Kansas Cash Basis Law, K.S.A. 10-1101 et seq. 1~ in the judgment of the Financial Administrator, Audit-Finance Office, sufficient funds are not appropriated to continue the function performed in this agreement and fur the payment of the charges here1mder, County may tcnrrinate this agreement at the end of its current fiscal year, County agrees to give written notice of termination to Contractor at lealrt thirty (30) days pdor to the end of its current fiscal year. The termination of the contract pursuant to this paragraph shall not cause any penalty to be charged to the County or the Contractor.

11. AN11·DISCRIMINATION CLAUSE.

The Contractor agrees: (a) to comply with the Kansas Act Against Discrimination (K.S.A. 44-1001 et seq.) and ihe KanS<!S Age Discrimination in Employment Act, (K.S.A. 44-1111 et seq.) and the applicable provisions of the .Americans With Disabilities Act (42 U.S.C. 12101 et seq.) [ADA] and to not dist:r.imioate against any person because of race, religion, color, sex, disability, national origin or ancestry. or age in the admission of access to or treatment or employment in, its programs or activitit. .. "Sj (b) tu include in all sulicitations or advertisements for employees, the phrase "equal opportunity employer"; (c) to comply with ihe reporting requirements set out in K.S.A. 44 1031 and K.S.A. 44-1 !16; (d) to include those provisions in every subcontract or purchase order so that they are binding upon such subcontractor or vendor; (e) that a failure to COlllply with the reporting requirements of (c) above or if the Contractor is found guilty of any violation of such acts by the Kansas Human Rights Cotntnission,. such violation shall constitute a breach of contract; (f) if the contracting agency detennines that the Contractor has violated applicable provisions of AD~ that violation shall cmtStitute n breach of contract; {g) if (e) or (f) occurs, the contract may be cancelled, te:rmina:ted or suspended in 'Whole or in part by the County. Parties to this

3

contract understand that subs..:::ctions (b) through (e) of this paragraph number 5 are not applicable to a Contractor wlm employs fei'Ver than four employees or whose contract with the County totals $5,000 or less during this fiscal year.

12. ACCEPTANCE OF CONTRACT.

Tills contract shall not be considered accepted,. approved or otherwise effective until the required approvals and certifications have been given and this is signed by the Board of County Commissioners of the County of Shawnee, Kaooas.

13. ARJllTRATION,DAMAGES, WARRANTIES.

No interpretation shall be allowed to find the County has agreed to binding arhHratian, or the payment of damages or penalties upon the occurrence of a contingency. Further, the County shall not agree to pay attomey fees and late payment charges beyond any such fees that are. expressly stated and agreed to herein; and no provisions will be gi\fen effect which attempts to exclude, modify, disclaim or otherwise attempt to limit implied warranties of merchantability and fitness for a particular p-urpose.

14. REPRESENTATIVE'S AUTHORITY TO CONTRACT.

By signing this document, the representative of the Contractor thereby represents that such person is duly authorized by the Contractor to execute this document on behalf of the Contractor and that the Contractor agrees to be bound by the provisions thereof.

15. TERMINATION OF AGRj!:f:MENT

This Agreement may be terminated by either party by giving the other party w1itten notice of the iDtent to tmminate. Tb.e notice must specify a date upon which the tennination will be effective, which date may not be less than 7 calendar days from the date of mailing the notice. Notice shall be deemed rcl:!cived 3 days after mailing in the United States mail, llil:ing first class mail, pos1age prepaid.

Contractor may. without liability, delay performance or <.:llllCel this Contract on account of force majeure events or other circumstances beyond its control, -including, but not limited to, strikes, acts of God, political unrest, embargo, failure of source of supply, or casualty. Contractor will provide County v.rith prompt notice of any such event

16. AUTOMATED CLEARING HOUSE (ACID

Shawnee County prefers to pay its vendor invoice.-. via electronic funds transfers through the automated clearing house (ACH) network. Shawnee c~mnty may require vendors to accept payments via ACI-1 To initi11te payment of invoices, vendors shall execute the County's .standard ACH Vendor Payment Authorization Agreement. Upon verification of tbc data provided. the Payment Authorization Agreement lVill authorize the County to deposit payment for servi(".es rendered or goods provided directly into vendor accounts with financial .institutions. All payments shall be mruie in United States currency.

4

17. MISCELLANEOUS PROVISION~

a. This Agreement shall be entered into in Shawnee County, K.aru;as, and shaJI be construed and interpreted according to the law of the State of Kansas.

b. All notices and other communications in connection with this Agreement shall be in writing and shall he considered given 3 days after mailing in the United States mail, using :first class mail, postage prepaid, to the recipient's address as

stated in this Agreement c. Contractor shall comply with a11 federal, state and local laws requiring business

pennits, certificates and licenses required to perform this Agreement.

d. Contractor may not assign any dghts or obligations under tllls Agreement

without CountYs prior written approval. e. This Agreement constitutes the entire agreement between the parties and may

only be modified or extended by a written amendment signed by the patties

hereto. f. The invalidity, illegality, or unenforceability of any provision of this Agreement

or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular

portion or provision held to be void. g. Nothing in this Agreement shall be construed to give any rights or benefits to

anyone other than Cmmty and Contractor.

IN WITNESS WHEREOF, County and Contractor have executed this Agreement.


5

COUNTY BOARD OF COUNTY COMMISSIONERS SHAWNEE COUNTY, KANSAS


Date: __________ _

ATTEST:

Cynthia A. Bed:, Shawnee Cmmty Clerk

CONTRACT ~XPRESSPRESS

Signature: ~d ~---By: A~ot:' /1.' c?.vu- (Prirrte<l Name)

Title::So.i £$ ffi()JJQCfL---

1860 ESt. Louis Sn·eet Springfield, MO 65802 417-869-3849

Dale: _tlli)L:./ql--.--__

6

Approved as to Legality and Form: Date ~l--1

ASST.CO.C

TABULATION OF BIOS

DEPARTMENT Parks & Rec QUOTATION# 015-19 Staff T -shirts Date 02/21/19

PEOPLE PRESENT Michele Hanshaw,"<c,.as,._sy!LJD!l!u,er"---------

NAMES OF Nitsom Front Nine SP Desfgns Express Press All Star Champ\• BIDDERS Campitol TeamwE

Small- cotton 3.0() l05 2.1-B 4/¥'1 ;:) ."\lp '5. '0

Medium -cotton 3. 0/) 2.05 2 ."'1:_5 A . .t\:'L ;:s,4w '5, ID

Large -cotton :Z,()() 2.65 1-16 4 ~q 3:'\i.tJ 6,10

X-large -cotton

:\.00 2.t;75 Z.'JS 4.4'1 3 ."''lD <5.10 2X-Iarge -Cotton

4.00 4.oo 4.0& I o.4C'i 6.24 {§;,I 0 3X-Iarge -cotton

4.1)0 4.35 4.'6> 1.¥r Lt.i$4 -::;. !0 4X-Iarge - cotton

S.oo 4.36 4 1-D 8.4'1 (p.?A f?,,/0 SX-Iarge- cotton

5.00 4.vD 4.?-0 q,.qq (1,34 q,/0 Additional fees Set-up/ proof/ etc D b 0 () i I"CJ ~.<.6 eJ 0

·~

shipping () 0 0 0 _J_. D

Small polyester 3.0(-:> 2..Bo 4 .4o 1.'70 lP.4o s::ro

Medium polyester 2 , Oil 2.50 4.40 t.?o '·· 40

B. --:to Large -polyester

?.0() 2.f3o 4 .4() l.'?{) IJ?,4D B. -=io X-large -polyester

2.,0() ZBO 4.40 7 <SO /J.40 8.-:ro 2X~Iarge -polyester

4.00 4.20 6. 7-o Df. '50 -:f,4tp "1.-:ro 3X-Iarge -polyester

Lj' ()l) 4.1'n ~."i2. )0.'50 C) .<?"f 10.1'0 4X-Iarge- polyester

S.Ob 4.ro f5, 14 )1. <So )[), i'l,u N A 5X-targe -polyester

0.00 Lj,1D 6Yt j'JjA NIP.. N {T Additional fees Set-up/ proof/ etc D 0 () 0 iVIGV..dec\ 0 shipping

0 D Q_ 0 _j___ 0

NAMES OF Nitsom Front Nine SP Designs EKpross Press All Star ChampiO-n

BIDDERS Campitol Teamwear

Small Blended -z,co ?,,"10 3,(pg _kCD 2 '17 4.4'1 Medium- blended

..

3.co ~qs 2.''1''1- 4 4q 3, liB U,.IX) "" Large- blended

3.00 3 '"16 4 /VI 3.{fr) I /J, CO 2."7'" X-large- blended

3,o0 2.,.''1C, Z."i'f 4,¥'1 3.teB Lo,oO 2X-Iarge -blended

<].()() 5. zo 4.:n (p ,40( S.'SC1 +.w_ 3X-Iarge - blended

4 00 5. ?5 0.-'52 f .401 1-.llP R.co 4x-large blended

6.00 &.3S tS 62. 9).4C/ '?-. Itt> cr.oo 5X- large - blended

5- V{) 1'1/A h r-: ... , "/.¥1 'Cf,{!p 1\1/A ..__/''?L

Additional fees f) Set-up/ proof/ etc 0 I'J D inc lu~(1 0

Shipping charges 0 0 [) 0 ~ 0 r-

'

TABULATION OF BIDS

DEPARTMENT Parks & Rec QUOTATION# · 018-17 Sports T-shirts Date 03/27/1 T

PEOPLE PRESENT Michele•rHmawnswh;,>aw'"'-"C"'as,.,si>'Y.<!O!lJUe!Lr~~~~~--

NAMES OF Nitsom Front Nine SP Designs Express Press All Star Champ I<

BIDDERS Campitol Teamwe

Youth Cotton 3.00 lo.lV X-Smal\ l.Zo 2.?8 4.30 11. oo

Youth Catton

3.00 2 .'59, Small Zlo 4 ~ .aD V1D /!,{)() Youth -cotton

70() 1/.oo Medium :._;. 2.7-D 2 <;>g 4.:&n lo :to Youth -cotton

3.oD 4.2o Jf, oo Large Z.ZD :z..?S u -:t'O Adult- Cotton

~'. O{) II .oo Small Z.C£ 2.18 -4 .3D ':t.CJ":, Adult Cotton

::; .. 00 z.:1h Medium 26'5 4.3o -~r oc::, I J,CY.) Adult- Cotton

300 Large 20 2..1€> 4.30 7.05 /I. co Adult-Cotton

2 '1}'1, 4.30 X-Large ;<oo 2.."55 '}.OS /I. co Adult- Cotton 2 X-large 4.(Jb 3CJD 4.DR /p,30 1'.,, 'f:3R 12.co Adult- Cotton 3X-large 4.00 4 3D 4.Bct 730 q' "79':. /;).CO Adult- Cotton

5.0b q "JR. 14.00 4 X- large 4 2- 4,10 8.30 J-p;-dult Cotton

. c:>O

5X ~large ':).DO 4.00 4:ro 0 Bo q,q[!, f?.OO Youth hatlvlsor

Z.C() z ,CJO ?,.'·10 4 .'14 S.UV> OJ' Lfl Adult hat/visor

cO 2 3'10 ?>/10 "1. '1"'1 6./.D(p q,2{) Shirt#'s

00 A . "7.5 , LPB 1 i ;-civ0 e d. i ViC Lu.cJ.c-1 j 1'1Civckd ' . Additional Fees

D b 0 I

Set up/ proof! etc D IS.tO sh!pping

D D D () _1....- Q Youth XS- Polyester

2.Qr-, 2.!5o 4.44 In. '1"5 0,40 I'Z.fu Youth- Polyester Small :s.oo 2,1$0 4.44 t1i,C15 8.45 rz.ro Youth- Polyester

4'¥\ I ,,0? 8.45 Medium 3.0D Z..So !2.50 Youth- Polyester

3.CO 4A4 {d'i? 8.45 12--~0 Large 2..'?0 Adult- Polyester

20D 4 t\D LJo.<15 8.45 14. LRO Small 2W ~;>·

NAMES OF Nits om Fco"t N~ Dooig"' BIDDERS Camp\tol

Adult- Polyester

3.co Medium 2.1'0 _4_.4D Adult- Polyester

';JOb 4.4D Large ,;, . 2.'70 Adult- Polyester

3.00 4AD X~Large 2.1-o --Adult- Polyester

4 '()() . 4. :2.0 '?, 1-o 2 X-large

Adult- Polyester

4 '{)D 3 X-large 4,CP? (p,02. Adult- Polyester

~Ob 4. IPS P..JLl 4X-Iarge ~f ~ Polyester

6.Cb 4 IP5 6.14 5X-Iarge Youth hat/visor

7,0\ diA 4 0o Adult hat /visor

l.oo NIA 4.00 Shirt#'s

. 0o 4,t'J? .us Additional Fees Set up/ proof 1 etc 0 tJ 0

~iPping 0 ./J_ _Q

r---· --

r-

Express Press AU Star

t;,CJG p, ,"1<:)

to. "'1'7 i3 .4'5 (p,q? . 8_:1?

B."'? OJ. 7"'1 c;. q<;; II• 33

10.?15 iZ. 7[3

Nfy.t N/_A:-~-.II A 11.&6

NIA /.p,r..£,

it'lc tv<~ eel l~eLt<d4c

()

() I

Champi, Teamwe

/4.uo 14-. (tD

/4.(oo

I?.IR 0

!PO J/_p,

tJ/It N/lt

;vo s:d {'lo rt,;.,.

; "c 1M &>c>

)6. 06

D

-

Name of Nitsom Front Nine SP Designs Express Press AU Star Champi• Bidders Campitol TeamwE

Youth XS Blended .'5.nt) .'5.00 /o,Of:?, ll.ro 2.1.? 4 7 .,JO

Youth- Blended Small 3.0tl oz. eo

~· :2 ."1? 4.3n . i.Jl' 03 I), 00 Youth- Blended

~-dium 3.0D '3,80 2..15 4.00 }p,C'f3_ I /.OD Youth Blended Large 3.00 -zeo

~· 2,'1? 4. 'i.,) Jp,C13 I H)() Adult- Blended Small ""00 v• 7i'JS o. 2."17 4-'bO 1.2."1 l I ,qD Adult- Blended Medium "'00 ,_;:,, ?., ss -' z.crcr Lj.W 1 .2"1 II ,"io Adult Blended Large 3.CD ? B"' .....). ..J zq-. L\30 1.24 I I 0o Adult- Blended X-Large 2 DD ~. . ·3 es 2."11- 4.::00 1.l'1 f l ,00 Adult- Blended

4.co 2 X-large ';j,ID 4.i)-,! (p.?D 0. ZL1 12.00 Adult Blended

4 OD 3 X-large ~ro Cj!5Z "1"1:0 JO. BZ.. I "' c-""""' 10 Adult Blended 4 X-large s.oo l.o. i!,o ~?Z 'O.&J }0. 82.. 14/'iO Adult- Blended

JJ/A {lj /1-t 5X -large 0.00 :;;,<?2.. ?)3D w.E>z . Youth hat/visor

2.. Db IliA ]'1/A rJ/A 1 Alt:> 1\1/A-Adult hat /visor

7 oO ~. N/A /J/P. tJ/fl 7 .4&> N/A-

shipping /) D ,, f) i>1!.l,v. d.o~d D

~

FLB /l ?019 r~o: 2:0 L

TABULATION OF BIDS

DEPARTMENT Parks & Rec QUOTATION# 015-19 StaffT-shirts Date 02121/19

PEOPLE PRESENT Michele H.~an~s,.ha.,w,.,,,_c,.,as,;,sy,_o.,.u,.,e,_r -----~

NAMES OF Riddell Direct C. Wright Byron Kalos

BIDDERS Promotlons Woodson

Small- cotton l,p. o1o Nn nitJ 4.U>3 No @J,d 3.18

Medium -cotton _lp i'lb_ 3. J p, 4.(ft3 -

Large -cotton Ct> ,00 /), 18 4,l.!J3

X-large -cotton _k."io 3. 18 4 ,(p3

2X-Iarge -Cotton 8."10 s. jlp (.;.25

3X-Iarge -cotton CJ.qo lo.v3 (.;.70

4X-Iarge- cotton q,qo 1.S~ (.o . ':'1 ;?....

5X-targe- cotton q:'JD ?.51- 8.tA

Additional fees Set-up/ proof/ etc D 0 (JO.OO shipping

iVI~w.:lcd 0 I <;;15,00 Small polyester

t~.uo /n.14 lo.b? Medium polyester

/f,lPO &!.-14 [p.fh Large -polyester

I ~./YO IP.74 /.;.()0 X-large -polyester

{;.Lib ,, .'14 1;.05 2X-Iarge polyester

lrJ. (#() 7.74 7 .2"f 3X-Iarge -polyester

1'· lRD "'1.t4 ]_,00 4X-Iarg e- polyester

1.(;() /1?.?4 f3.e5o 5X-Iarge -polyester

f\1/A 10 ,Cf4 Nlfr Additional fees set-up/ proof/ etc 0 {') [iO.oo shipping

; Vlt i;.<dl c 0 .J__. ]/?1?,00

Perkins lmpr

IQ,qz_

10 ,qz_

ltJ .OJ

ID·"''

2-

z. 1:2,.51

\4. 3j_

14 .3"1

14.3°!

v ~?.0 0

I :'),qq

/3."'1"'1

I 3. cfq

t3.cn

!LJ,qq

n ."11 fJ,C,q 11.<'1q

0 1'5.00

NAMES OF Riddell Direct c. Wright Byron Kalas Perkins BIDDERS Promotions Woodson Imprints

Small Blended 5.qo o.Bq cj,q'S SAw 2 ,qi\ ~0 C6

Medium- blended 5.00 3.'cPt 4,qc: 6.4Lo 2 .'14 Jo./.YS --Large- blended 5.4'0 3 2l'l ~'1/16 64w z.c/4 /o.O'?

X~large blended /3.00 2,t)'~ Lj,"\2__ s.4to 2."'14 JO.DS

2X-Iarge -blended 7.00 r.s.-rs 7.4? 1.06 4.00 fJ.(LJ3

3X.~Iarge- blended R"io T5S 8 .CJs 7.. /'-.h '5. Cl1 13 07

4X~Iarge- blended B.C?o A.'1S 7._{£3__ s.i5'J 13."5-:f ':I B?

' ' 5XM large- blended

f\,0() 'f.B'? 8.'10 7. \31. 13 .'fit-s. 3"'1 Additional fees Set-upf proof/ etc 1) 0 0 (_pQ, 0() 0 D Shipping charges

I i Y\C0-vJRJJ 0 I ''/1<';;. W 0 76.00 Yo.-'"\...l1..5..

·--

r l=

FEB 21 :Z019 PJ... 2:(J 1

DEPARTMENT Parks & Rec QUOTATION# 018-17 Sports T-shirts Date 03/27/17

PEOPLE PRESENT Michele Hanshaw, Cassy Qu,,e,_r _________ _

NAMES OF Riddell Direct c. Wright Byron Kalos Perkins Imp r BIDDERS Promotions Woodson

Youth- Cotton X-Sma\1 s.w 3. ID No oic~ 3.06 tJ~ old q .30 Youth -Cotton Small s.~ :<:. ID 3/i5 q 30

Youth -cotton Medium s.so 3. IO 30S OJ.3CJ Youth -cotton Large S.'So 3.10 ;3,q5 Cf, 3''1 Adult Cotton I Small (_p '1 0 75 4.UJ3 Cf.BS ;5 .. o I Adult Cotton I Medium /$.00 3.0o 4. IP3 Cf'Bs Adult- Cotton • Large L,."''o 3".5o 4. lJ!3 qe,s Adult Cotton X-Large f.c,,40 3.'50

, 4 'ld "'i.e.'S Adult- Cotton 2X-Iarge S .oro 4 Ao L!;. 2S li.S'l Adult- Cotton 3 X- large '1 "lo s.qo [R.?-o 12-.3'1 Adult Cotton 4 X-large q,qv U,,eQ /o."lL /2.. ;yj Adult-Cotton 5X-Iarge q,qo (p.f:::G 8.04 /2_3") Youth hat/visor

I I. (JJD 4.W) LR.&L> +.2'5 Adult hat (Visor

4.0"1 I /. liD l_p. i3(fl 7.2S Shirt#'s

1.'6 1,00 2.co Zrx:.> Additional Fees Set up/ proof I etc D () /pO.OO D shipping

liw.i.M.&d n I '2. t-oo ' r.::t 1'5.DO

Youth XS- Polyester lD-lPn 6.0? -4 .u3 I D· !.PI

Youth- Polyester Small II.IJ;O 6rC'J3 4,v3 lO.CPI Youth Polyester I

4.1.P3 Medium (t!' (I;() (,, 0'5 /0. Lt:>l Youth Polyester Large l6.1.t>b 0,1Y5 4 u:S lo-lPI Adult- Polyester Small { o. lt?O c.05 :;;., ~ Lj,ct3 11.2.?

NAMES OF Riddell Direct c. Wrlght Byron Kalos Perkins Imp r BIDDERS Promotions Woodson

Adult~ Polyester Medium ( o lfln s.os tJo Bi c< 4/-li No 6icl 12.2<? Adult- Polyester

/y,IJ;o 1 4 .?l.Z Large S.tF, /2. <-'5 ' Adult Polyester X~Large I o lflO 6.0'? I 4.03 J z. 2'5 Adult Polyester ' 2 X-large 7L.O u. 2/)

I (o. llt> /Z-. 81 I

Adult Polyester ! 3 X-large 7.U>D l . <;;.>4 (.p. 7-B I? 03 Adult- Polyester 4 X-large 1 .loo B.oo '7. 5?, I 15.?3 Adult- Polyester l

f'J I A-5X -large N)A I /.DO I 13. '53 ' j

Youth hat/visor ~.±1_ I :z -)..c:: 6,cJq No 6iri I J. j _)

Adult hat /visor

i R,.4Cj 13 y G.CJ"J ' . ::;> Shirt#'s J __ I

1.7C, /. 0() 2.00 --Additional Fees Set up/ proof I etc h 0 (j{),OQ b shipping

inc.Lud.tc! () \ 2. 81XJ.ci:l j_ ':1?· co

Name of Riddell Direct C. Wright Byron Kalos Perkins lm1

Bidders Promotions Woodson

Youth XS- Blended e;,,qb 3.2h 5.26 4. Z".> s. ;$7 q. 13<1

Youth- Blended Small 6/;70 3.2? s.es 4.20 6.33 q.'l"''

Youth- Blended 6.33 Medium S.0o :? 25 ?.?:6 4.25 q, B"!

~~- c

Youth- Blended Large <;,00 3.'20 s f>'.'::> 4.2? 6,33 q, 6'9

Adult- Blended ;:;gz Small s.CJo 6.(?5 4.34 6.2-0 ct. 85

Adult- Blended Medium 6."!D 3,?)2.. 6- 2£::> 4 34 6.'2.0 065

. Adult- Blended Large S.'?o /,2.132. 0!'::6 4.?A '5 20 C) BS

Adult Blended X~ Large 6 '10 :z B7 0BS 4. 34 ,::. 2.D 9 fjc; ~. . --Adult- Blended

-J.qo 2 X~large 4 (JLP '-/40 5.00 -1. •:./1 //.?"l

Adult- Blended I.J>. /!,e, I Z AS 3X~Iarge @,."'lb (p.Lo5 s.-.fo f,.O(fJ

Adult- Blended x .·1 o B.OO> 4 X-large g.qo 0.M.s fn.?2.. /?.-4'5

Adult- Blended {p./.J'f;

PJ,OI,p 5X~ large 8."1b 6.1-V {_p, 71 /2.45

Youth hat/visor t-![11

1')0 6·d 2.~1 7 ,c;,q 6.?0 4 .'50

Adult hat rvlsor N(l!l- i 2 2>1 7 .?Cf C-'0Q 4.00 ::). --shipping iv.ci.N,<kd 0 /6o,OO 1?. '

'.j~JJ<S.S ;;2.1 2\oD.OCl

AMtflll'<'cJ Qa.. (fl.'S. Db

I REQUEST FOR QUOTATION

SUBMIT BID TO PURCHASING DMSION

SHAWNEE COUNTY COURTHOUSE Room 201

Topeka, Kansas 66603

Attachment A

QUOTATION NO.

DATE MAILED

01s-19 vENDOR Dxpass Press 01-31-19 ADDRESS1~C,O ~(.Sf. LoUIS Sfred:

CLOSING 2:00P.M. 02-21-19 PHONE81J)[Io"l -3S'-19_

THTS IS NOT AN ORDER

1. In communications always refer to the above quotation number.

2. In order to receive cons-ideration, one copy of till;; request for quotation '\'\lith your bid properly filled in must

be :o1igned and returned by the specified closing date.

3. All prices and conditions must be shoVvn. Additions or conditions not shown on this bid will not be a1lowed.

4. Contracts or purchase orders resulting from thi;; quotation may not be assigned v::ithout written prior consent

of the Purchasing Division.

5. T11e Purchasing Division reserves the right to accept or reject any parl of, or all of, any bid or proposal.

6. All prices quoted are to be less federal Excise Tax and Kansas Sales Tax.

7. Failure to respond to RFQ may result in termination of future mailings.

8. Price quoted shall remain finn for thirty (30) days after bid closing date.

ITEM AND DESCRiPTION

Shawnee County is soliciting scaled bids fort-shirts per the follow.ing minimum specifications. '

Bid results will not be given ovet' the telephone. Results may be obtained by attending the public hid opening or by sending a self addressed stamped envelope to the Purchasing Division with your request for bid tabulation. Bid results will also be posted to our website at out' earliest

convenience. http://www.snco.us/purchasingfbid_results.nsp

NOTE: If your company resides in a locale which has a loca1 preference law, please state what that preference is . Iftl1ere is no preference in your locale please answer by stating NONE. FAILURE TO RESPOND TO TillS PART OF THE SPECIFICATION MAY RESULT

IN REJECTION OF YOUR DID.

NONDISCRJMINATION: Shawnee County is committed to the concept of equal employment opPortLmity. All bidder::~ and contractors are expected to comply with the provisions of K.S.A. 44~ 1030 and 44~ 1031, copies of which aie attached and shall be a parl of this contract and other

applicable Federdl and Kansas laws governing equal employment opportunity.

QUOTATIONNO. 015-19

DATEMAILED 01-31-19

CLOSING 2:00P.M. 02-2H9

In accordance with KS.A 44-1030, vendor hereby agrees to the fOllowing:

A He or she will observe the provision of the Kansas Commission on Human Rights and will not discriminate against any person in the performance of work under the present contract because of race, religion, color, sex, national origin, ancestry, or physical disability.

B. In all solicitations or advertisements for employees, he or ~he will include the phra'>e, "Equal Opportunity Employer'', or a similar phrase to be approved by the Kansas

Commission on Human Rights

C. If he or she fails to comply v:ith the manner in which he or she will be deemed to have breached the present contract, and it may be canceled, terminated, or suspended, in whole

or in part, by Shawnee County, Kansas

D. If he or she is found guilty of a violation of the Kansas Act Against Human Rights under a decision, or order of the Kansas Commission on Human Rights which ba..o; become final, he or she will be deemed to have breached the present contract, and it may be canceled, terrnlnated, or suspended, in whole or in part, by Sha"ioVJlee County, Kansas; and,

E. He or she will include the provisions of subsect1ons (a) through (d) inclusively of this paragraph in every subcontract or purchase order so that such provision ·will be binding

upon such subcontractor of vendor.

BID FORMS: Bid forms are to be completed, signed and returned to Shav..rnee County Purchasing Dcpmtment, 200 SE 71h St., Ruom 201, Topeka, KS 66603. Bids shall be submitted on or before the date and time set for closing of bids. Bids must be securely sealed :in an envelope addressed and marked on the outside with the name and address of bidder, quotation number and closing date in the lower left~ hand comer. Bids by telephone or telegraph, or facsimile will not be accepted.

SIGNATURE OF BIDS: Each bid must show in the space provided the complete business or mailing address of the bidder and must be signed by him \Vith his usual signature.

CLOSING DATE: Scaled bids will be received· until 2:00p.m. CST, on the scheduled closing date at which time they will be opened and publicly read. The time clock stamp in lhc Purchasing Department will conclusively determine the time of receipt. Bids received after the scheduled closing time will not be considered. Bids that do not cany proper identification may be rejected. The Purchasing Division will accept no responsibility for the premature opening of a bid not properly identified on the outEide of the envelope.

MODIFICATION OF BIDS: Bids already submitted may be modified by Jetter or telegraph provided modification request is received in the Purchasing Division prior to the time set for

closing of bids.

\VITHDRAW AL Of BIDS: Bids already submitted may be withdrawn upon proper identification of bidder and provided request is received prior to time of closing. Negligence on the part of the t.;r1,1,.,.. -i-n m·pnJ01nnD" thP. hid confers no right for the withdrawal after the time set for closing of bids.

QUOTATIONNO. 015-19

DATEMAILED 01-31-19

CLOSING 2:00P.M. 02-21-19

NOTICE TO SUCCESSFUL BIDDERS: TI1c successM bidder will be notified by letter or telephone as soon a~ possible after bids have been opened, tabulated, and analyzed.

NOTICE TO UNSUCCESSFUL BIDDERS: Unsuccessful bidders will not be notified.

NOTE: In the event that gauds or services delivered by the vendor are unsatisfactory and remain unsatisfactory after a notice and an opportunity to conect the deficiencies, the County reserves the right to purchase substitute goods or services fl'om the other bidders.

Shawnee County reserves the rig\1-t to negotiate separately with any vendor after the opening of this RFQ when such action is considered in its best interest. Subsequent negotiations may be conducted: but such negotiations \Vi1l not constitute acceptance, rejection or a counteroffer on the

part of the County.

Shawnee Cmmty :interprets the tem1 '~lowest responsible and best bidder" a.s requiring Shawnee

county to:

A. Choose between the kinds of materials, goods, wares, ur services subject to the proposal,

and

B. Detenillne which proposal is most suitable for its intended use or purpose. Shavmce County can consider among other factors such things as labor cost, service and parts availabilHy and maintenance cusls of items upon which proposals are received. Shawnee Cmmty can determine any differences or variatiom in the quality or character of the material, goods, wares or services petfonned or provided by the respective vendors.

Shawnee County v:ill award the bid, if the successful vendor refuses or fails to make deliveries of the materials/services within the time::; specified in the RFQ, purchase order or contractual agreement, Shav.nee County may be v:rittennotice, terminate the contract OR purchase order. The success vendor will certify and warrant that goods, personal property, chaitels, and equipment sold and delivered are free and clear of any and all liens, or claims of liens, for matetials or services arising Wlder, and by virtue of the provisions ofK.S.A. 58~201, et seq., and any ather lien, right, or

claim of any nature or kind whatsoever.

The vendor hereby certifies that he or she has carefll1ly examined all of the documents for the project, has carefully and thoroughly reviewed this RFQ, understands the nature and scope of the work to be done; and that this proposal is based upon the terms, specifications) requirements and conditions of the RFQ, and documents. The vendor further agrees that the performance time specified is a reasonable time, having carefully considered the nature and scope for the project as

aforesaid.

Shavmee County will use discretion wifu regards to 'disclosure of proprietary information contained in any response, but cannot guarantee the information will not be made public. As a govemmcntal entity, Shawnee County is subject to making records available for disclosure pursuant to the Kansas Open Records Act. Any confidential or proprietary infonnation should be

clearly marked.

QUOTATION NO.

DATE MAILED

CLOSING 2:00P.M.

015-19

01-31-19

02-21-19

Shawnee county reserves the right. to enter into agreements subject to the provisions of the Cash Basis Law (K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A.79-2935). Agreements shull be construed and interpreted so as to ensure that the County shall at all times stay in conformity with such laws, and as a condition of agreements the Cmmty reserves the right to unilaterally sever, modify, or terminate agreement at any time if, in the opinion of its legal counsel, the Agreement

may be deemed to violate the term::: of such law.

The vendor certifies that this·proposal is suhmitted without collusion fraud, or misrepresentation as to other vendors, so that all proposals for the project will result from :free, open, fl!1d competitive

proposing among all vendors.

Ibis Request for Quotation, responses thereto and any contract documents will be governed by the law of the State of Kansas. Any dispute arising out of the same vrill be litigated only withln the

courts ofthe State of Kansas. ·

Vendor agrees that all data, documents, and information, regardless offonn that is generated a.q a result of this Request for Quotation arc the 11roperty of Shavmee Cormty. The County shall not be liable to reimbtuse any vendor for the costs of creating, compiling or delivering the same to the

County.

The County is exempt from the payment of Federal and excise taxes and from

Kansas sales tax.

QUOTATIONNO. 015-19

DATEMAJLED 01-31-19

CLOSING 2:00P.M. 02-21-19

All bids received on or before the specified bid closing time and date shall be publicly opened, read aloud and properly recorded on the bid tabulation sheet. Subsequent to. the bid opening, all bids shall be thoroughly evaluated and a determination made as to their compliance with applicable specifications. The appropriate County department heads and -the architect or engineer as applicable shall make this determination jointly. Upon completion of the above determination, an analysis of all bids submitted shall be prepared and formally presented to the Board of County Commissioners for acceplance and approval of the lowest and/or best bid~ The Board of County Commissioners reserves the righl to accept or reject any and/or all bids and to waive

any irregularities or informalities therein.

If additional information is required, please contact Derrick Mead, Youth Sports

Manager, 785-251-6982.

SHOW TERMS

TITLE ooJRS J!-~ PHONE NO. 411-W(,"J-i334'1 FAX

EMAIL a,ushn @expcess-presS rod

Fabric

Color

QUOTAT!ONNO. 015·19

DATEMAILED 01-31·19

CLOSING 2:00P.M. 02·21·19

2019 SEASONAL STAFF T·SBIRTS SPEClF!CATJONS

50/50 blend preferred; 100% preshrunk cotton and/or 100% polyester if 50/50 blend

is not available

Heather Grey color to match SCPRlogo.

Adult size ranges Small, medium, large, XL, 2XL, JXL, 4XL, 5XL

Logo

Tom! Quantity

Shirts by size

Delivery

Four-color logo placed on front/high chest, middle; 4" length minimum

2,250

Small 360, Medium 370, Large 480, XL 630, 2XL 210, JXL 110, 4XL 80, 5XL 10

Shirts shipped/delivered to 801 NP, Poplar Topeka, KS 66616. Must be delivered within two weeks of order date.

QUOTATIONNO. 015-19

DATE MAILED 01-31-19

CLOSING 2:00P.M. 02-21-19

+ _..... ·recrea .ion

Meet you there!

QU01ATTONNO. 015-19

DATEMAILED 01-31-19

CLOSING 2:00P.M. 02-21-19

SCHEDULE OF PRICES SEASONAL STAFF T-SHIRTS

Bid Price per Bid Price per Bid Price per

ITEM BEING BID Cotton Shirt Polyester Shirl Blended Shirt

Adult Small $ w 49 £ J'50 s L\.1.\q

Adult Medium s L\ l\q $ 1· '50 s_Ll:!:\_9_ --

Adult Large s_l:L~-· $ T50 $ 4 .L\9

Adult X- Large $ l.\ ljL\ $ !50 $ L\ L\Cj

Adult 2X-Large $ G L\~ s <:1. 'SO $ 10 L\'l

Adull3X-Large t.:.:Lljg___ $_\0 50 s1.Ll/l'

Adult 4X-Lorge $ 2 yg $ II SO s '6 L\ Cl.

Adult 5X-Large $iLL\3_ s $_'1 .Ll.~

Additional Fees $_ - $ $

(setup, proof, admin, etc)

Shipping & Handling Fees s $ - $

(P!eaBe send the original and a copy of your bid)

QlfOTATION NO. 015-19

DATEMA!LED 01-31-19

CLOSING 2:00P.M. 02-21-19

APPEREL SPEC1FICATIONS INCLUDING BUT NOT LIMITED TO:

SOCCER, BASKETBALL, BASEBALL, VOLLEYBALL, KICKBALL, FOOTBALL, T-BALL & MAClilNE PITCH

Fabric

Color

Youth size nmgcs

Adult size ranges

Logo/lettering

Numbers

Total shirts

Hats!Visors

Delivery

Additional Orders

50/50 blend preferred; 100% preshnmk cotton and/or 100% polyester if 50/50 blend -is not available

20+ solid color options must be available for each league, will vary per order

Extra Small, Small, Mediuffi;, r .arge

Small, medium, large, XL, 2XL, JXL, 4XL, 5XL

One~color, team name or logo placed on front of shirt; block or script available for shirts with team name; other style options as suggested by bid at same rate; minimwn size of logo 6" X 6"

6"+ on back of shirt

2019 estimate: 2,500 shirts, youth and adult si:.t.cs

2019 estimate: 750 hats/visors, youth and adult sizes, team name, initials or organization uame/logo screen-printed on front

Team shirts must be separated and preferably bagged including player and coach shlrts; coach name and league v:ritten on bag. Deliver to the Athletic of-fice or have available for team pick up (if local). Must be available \'within two weeks of order date.

Any late registrations would require an a~ditional order to be made and need guarantee uf dclivcty within four (4) business days. Shipping/handllng or freight should be at minimal additional expense to the County. Additional orders must be delivered to the Athletic office or have available for team pick up (if local).

QUOTATIONNO. 015-19

DATEMAILED 01-31-19

CLOSING ~:OOP.M. 02-21-19

SC!IEDllLE OF PRICES SPORTS APPARE-L

ITEM BEING BID

Youth XS

Youth Small

Youth Medium

Youth 1 ,arge

Adult Small

Adrtlt Medium

Adult Large

Adult XL

Adult2XL

Adult JXL

Adult4XL

Adult 5XL

Possible Extras:

Youth Hat/Visor

Adult HatNisor

La.lrrod! lt\CJ\Joro i11. prices ;lhirt Numbers , 1, )

Additional Fees (U)o\Je. (set-up, proof, adnlln, etc)

Shipping & Hanclling Fees

Bid Price per Cotton Shirt

cL\ ~o $ L\ 30 $ Y.30

$_lj so $ Lj g:J

$ L\ 30 $ 4:30

$ L\ 30_:__

$ ro so $ 1.30

$ '8.30' $ C( .30

$~.1y$_~lyszl .. $ \. 00

$-=-$-

BY:

Did Price per Polyester Shirt

$ (, q5 $ CoC\5'

$ G.CJ5

$ CoC15 £ G '45

$ (eCJ5

$ G t:1=>

$ 0'1'5

$ 5l 95 $ q. Cl'S $IO qs $ -

$ '---

$.-

$ \.oo $ __ _

$ .. ---

Bid Price per Blended Shirt

$ L\.30

$ u..sa $ 4 30

$ yS()

$ 4.50

$ L{.~

$ 1..\'2:0 $ L.\ 50 s_co sa $. -r. 3G

$ 'i\' 3(J

$ q .B::J·

$ , __ _ $. _ __:__

$l.OO

$ -$. __ - __

QUOTATION NO.

DATE MAILED

CWSJNG 2:00P.M.

015-19

01-31-19

02-21·19

44-1030 Mandatory provisions applicable to contracts of the state and other political subdivisions; cancellation, when; application to subcontract; non-application to certain conTact. (a) Except as provided by subsection (c) ofthis session, everycon•·act for or on behalf of the state or any county or nnmicipality or other political subdivision of the state or any agency of or authority created by any of lhe foregoing, for the construction, alteration or repair of any public building or public work or for the acqui::lition of materials, equipment, supplies or services shall contain provisions hy which the contractor agrees that: 1. The contractor shal1 observe the provisions of the Kansas act agffinst discrimination and shall not discriminate

against any person in the performance of work under the present contract because of race, religio~ color, sex physical handicap unrelated to such person's ability to engage in the particular work, national origin or

anceshy. 2. In all solicitations or advertisements for employees, the contractor shall include the phrase, "equal oppbrtunity

emplo:ye_r," or a similar phrase to be approved by the commission. 3. If the contractor fails to comply ·with the manner in which the contractor reports to the commission in

accordance with the provisions ofK.S.A. 44-1032, the contractor shall be deemed to have breached the present contract and it may be c~ncelled, terminated or :mspcnded, whole or in part, by the contracting agency

4. If the contractor is found guilly of a violation of the Kansas act against discrimination under a decision or order of the commission which ha"' became final, the contractor shall be deemed to have breached the present contract and it may be cancelled: tenninated or suspended, .in whole or in part, by the contracting agency.

5. The contractor shall include the provisions of paragraphs one (1) through four (4) inclusively o this sub-section (a) in evezy subcontract or purcba~e order so that such provisions will be binding upon such subcontractor or vendor. (b) The Knnsas commission on civil rlghffi shall not be prevented hereby from requirjng reports of contractors found to be not in compliance v.i.th the Kansas act against discrimination. (c) The provisions of this set..1ion shall not apply to a contrat.i entered into hy a contractor: (1) Who employs fewer than four (4) employees during the term of :ru.ch contract; or (2) Whose contracts v:ith the governmental entity letting such contrac{ cumulatively total five thousand dollars ($5,000) or Jiss during the ftscal year of such governmental

entity.

44-1031. Same; personnel to be used in perfom1ing contracts; reports; non-application to certain contractois. Every person, as dcfmed in subsection (a) of K.S.A. 44-1002, who wishes to enter into a contract which is covered bY the provisions of K.S.A. 44-1030 shall upon request of the commission, inform the commission in writing ofthe manner in which such person shall recruit and screen persormel to be used in perfonning the contract. Tite report shall be made on forms to be supplied by the commission. The provisions ofK.S.A 44-1030 and of this section shall not apply to any contractor who has already complied with the provi~ions of such soc.tions by reason of holding a contract with the federal government or a contract involving federal fun&.

History: L.l972, ch.l84, & 15;L. 1975, ch.264, &8;!.. 1977,ch.l83, &2;Ju1y I.

April 8, 2019

SHAWNEE COUNTY Department of

Emergency Management 200 SE ih Street

Emergency Operations Center Topeka, KS 66603 (785)251-4150

Dusty Nichols, Director

MEMO: Homeland Security Grant Equipment Acceptance

TO:

FROM:

Board of County Commissioners Shawnee County Kansas

Dusty Nichols- Director Shawnee County Emergency Management

f

The attached agreement is for the transfer of grant funded training equipment to Shawnee County Emergency Management from the Northeast Kansas Homeland Security Council in the amount of $3783.40 for FY 2016 RTF Project. The equipment will be for use by Emergency Management and our partners for Rescue Taskforce training and exercises.

Details are provided on the following pages.

Shawnee County would become both the owner and caretaker of the equipment.

This equipment is ver; valuable and will allow Shawnee County Emergency Management to continue the fulfillment of our mission essential functions.

There is no direct cast to Shawnee County to accept the equipment.

Please sign where indicated and return to this office so that documents can be disseminated to the proper persons on the regional level.

Thank you in advance for your consideration. Should you have any questions please feel free to contact: Director Dusty Nichols at dustin,[email protected] or 785-251-4152

I .

.

' .

TRANSFER OF PROPERTY AGREEMENT: Acceptance of Homeland Security Grant Equipment

~rant: FY 16 .. Fiscal AQent: North Central Regional Planning Commission Regional Counc_il (if applicable)_: __ Northeast Kansas Homeland Securit~ Council

- . . Project: Rescue T,raining Agency: Shawnee County EM Description of Equipment: 1. (25) Quickclot Combat Gauze Trainer Packages

2. (2) Moulage Kits 3. (2) Pelican 1690 cases with foam 4. (15) Curaplex Patient Transporters 5. (2) Pelican 1300 Camera Cases 6. (4) .38 Snub Nose 2" Revolver 9mm/380 Blank

Firing Gun (Black) -Vendor: 1. Game Plan Experts

2. Game Plan Experts 3. Amazon 4. Bound Tree 5. Amazon 6. Bl;~nk Guns DeJ.?'Ot

PO or Invoice# 1. 16-NEK190107.003 I 11776 2. 16-NEK190102.001 I 11777 3. 16-NEK190107.001 I 693744684643 4. 16-NEK1901 07.002 I 83080766 5. 16-NEK190213.002 I 1708546 6. No PO# I 21027

Cost: 1. $9.60 each ($240.00 total) 2. $731.98 each ($1463.96 total) 3. $365.32 each ($730.641otal) 4. $15.66 each ($234.90 total) 5. $59.95 each ($119.90 total) 6. $236.00 each ($944.00 total)

~~ of Agreement: March21, 2019

Note: Agency is only signing stating they accept only what is listed in box above. Invoice and PO are attached only for reference.

The parties of this Agreement do mutually agree as follows:

Award of Equipment: The North Central Regional Planning Commission, 1 09 N. Mill Street, Beloit, KS 67420, hereafter referred to as the "Fiscal Agent" and authorized to act on behalf of the Northeast Homeland Security Region, hereafter known as the "Regional Council" or "Region", agrees to transfer ownership of the equipment, hereafter described as "Equipment'' and as described on the attached invoice and purchased under grant Catalog of Federal Domestic Assistance (CFDA) # 97.067 to the- Shawnee County, Kansas , hereafter referred to as the "Agency", to enhance the Agency's capabilities to deter and/or respond to acts of terrorism and other disasters affecting the Agency's community and the homeland security region in which the Agency resides. The Agency listed above agrees to accept the specified equipment and comply with all provisions detailed in this Agreement.

I

Reporting and Monitoring Requirements: The Agency shall permit monitoring by the Region, the state or appropriate federal agency representatives, and comply with such reporf1ng procedures as may be established by the state or Region. The Agency shall maintain all related records for the life of the equipment. Although information will be provided to the Region by the Agency, the Region has no obligation or right to maintain or repair the equipment or ensure that the equipment is used safely or properly.

Inventory Control: The Agency agrees to maintain inventory control on any equipment provided through this Agreement and shall enter said equipment into CRMCS, with the exception of consumable equipment. Consumable equipment is defined as equipment that may be depleted or worn out by limited use (i.e. batteries, paper mask, filters).

Inventory Control applies to individual equipment items (i.e., generator) and not packages of equipment (i.e., package of six hazardous material suits).

Equipment inventories shall include the following items:

• Serial number • Cost of item • Location of equipment

• Description of item • End user (Agency) • Condition of equipment

• Vendor • Contact information for • Personnel trained on

• Date purchased End User (Agency) equipment

KHP HSO will conduct on~site monitoring specifically for equipment with a purchase price of $5,000 or more. However, the KHP HSO reserves the right to monitor all equipment acquired with homeland security grant funds.

A control system must be developed by the Agency to ensure proper maintenance and adequate safeguards to prevent loss, damage, or the1t of the equipment.

Non-Supplanting Certification: The Agency affirms that the federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. The Agency may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt of federal funds.

Maintenance of Equipment and Qualified Personnel: The Agency a1firms that it has access to staff and equipment to use the equipment in a timely manner once requested or deployed. The Agency affirms that it has properly trained and qualified personnel to operate and maintain equipment provided through this Agreement, and the Agency agrees to maintain training of personnel to ensure proper and safe use of the equipment. Agency agrees to assume financial responsibility for monthly or use service charges beyond the scope of this Agreement.

Title: The Agency agrees to accept title to the equipment provided under this Agreement if such title is required by state or federal regulations.

Insurance: The Agency:

Agrees to maintain property and casualty insurance on the equipment provided under this Agreement. Agency will list the Region as an addit'lonal insured and a loss payee with respect to the equipment, and provide the Region with a copy of the declarations page or other appropriate excerpt from the insurance policy confirming that the equipment is insured.

OR

2

Stipulates it is self·insured and will provide Fiscal Agent with a letter documenting its self·insured status.

Report of Loss or Exp'1ration: The Agency agrees to notify the Region within ten (10) working days of the loss, damage or expiration of the equipment provided through this Agreement. The Agency understands that neither Region nor state or federal agencies are not obligated to replace items lost, damaged or expired. Agency is required to commit to sustain capabilities gained through the acceptance of the equipment covered through this Agreement.

Replacement: The Agency is responsible for replacing or repairing the property which is lost, stolen, damaged, or destroyed, at the direction of the KHP HSO.

Interest of Members of the Region and Others: No officer, member, or employee of the Region and no member of its governing body, and no other public official oi the governing body of the localities in which the equipment is provided who exercises any functions or responsibilities in the review or approval oi this project, shall participate in any decision relating to this Agreement which affects his or her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof.

Termination of Agreement for Cause: If through any cause, the Agency shall fail to pertorm in a timely and proper manner its obligations under this Agreement or if the Agency shall violate any of the covenants, agreements or stipulations of this Agreement, the Region shall thereupon have the right to terminate this Agreement by speci1ying the effective date thereof. The date of notice shall be at least ten (I 0) working days before the effective date of such termination. If the Region terminates this Agreement, the Region may require that the Agency return all equipment provided to the Agency under this Agreement to the Region, and that Agency transfer ownership of all equipment to the Region, and that Agency execute any documents necessary to transfer ownership to the Region or to another organization designated by the Region to receive the equipment.

Liability: With the transfer of ownership of the equipment specified through this Agreement, the Agency shall take necessary steps to insure or protect itself, its personnel, and the equipment, and to comply with all applicable local, state and federal laws or other governmental requirements regarding ownership or use of the equipment, including, without limitation, all safety and security standards. The Region and Fiscal Agent, not being the manufacturer of the equipment, has no responsibility with respect to the equipment or any use or storage thereof, or any accidents or claims relating thereto.

The Region and Fiscal Agent makes no representations or warranties, express or implied, regarding the equipment, whether arising by operation of law or otherwise, and expressly disclaims any and all warranties of merchantability, of fitness for a particular purpose of use, of non~ infringement, of title, condition, quality or workmanship, or in any other respect. In no event shall the Region be liable to the Agency for any indirect, incidental, consequential, special, and exemplary or punitive damages.

To the extent permitted by law, the Agency will defend, indemnify and reimburse the Region and Fiscal Agent against and for, and the Agency staff will use best efforts to convince the Agency's decision rnaker to appropriate such amounts as are reasonably necessary to defend, indemnify or re·lmburse the Reg'1on and Fiscal Agent against and for, any cla·lms against the Region and Fiscal Agent that are based in whole or in part on damages or injuries allegedly caused by the equipment or any use or other aspect thereof and any costs or expenses (including, without limitation, reasonable attorneys' fees) incurred by the Region and Fiscal Agent in connection with any such claims or any breach by Agency of this Agreement, when reasonably asked to do so by the Region.

1

Governing Law: This Agreement shall be interpreted under and governed by the laws of the State of Kansas.

Related Federal Regulations per 44 CFR. Part 13, Section 13.32: The Agency shall not use equipment to provide services for a fee to compete unfairly with private companies that provide equivalent services, unless specifically permitted by federal statute. The Agency may use equipment to be replaced as a trade-in or sell the property and use proceeds to offset the cost of the replacement or similar use property, with approval from the Region and final approval from the state and federal agencies. The Agency may sell or dispose of equipment valued at under $5,000 upon approval of the KHP HSO and notification to the Region the date equipment was sold, sale price of equipment, and entity that was sold to (if selling equipment) or upon notification to Region that equipment is requested to be disposed and reasons for disposition (if disposing equipment). If equipment is sold for $5,000 or more, the federal government shall have the right to receive proceeds from the sale in excess of grant funds provided for such item; this does not apply to transferring equipment to other entities or in applying the sale proceeds towards acquiring other homeland security-related equipment that costs more than the equipment sold.

Disposition of Property: The Agency may dispose of or remove from inventory any or all equipment when the use1ul life of the original or replacement equipment acquired under the grant award has expired or when any or all equipment is no longer needed for the original project or program. Disposition of the equipment will be made as follows:

• The Homeland Security Grant Program Equipment Disposition Form should be filled out when any equipment is sold, transferred, broken, lost, stolen, or has met its life cycle.

• Items with a fair market value of less than $5,000.00 may be retained, transferred, or otherwise disposed of and removed from inventory with KHP HSO approval.

• Items with a fair market value in excess of $5,000.00 may be retained, transferred, or otherwise disposed of and removed from inventory with prior written KHP HSO approval. A copy of said approval shall be provided to the Region.

Life Cycle: Life cycle may be measured by the protocols published as Circular A-76 by the White House Office of Management and Budget (OMB) and seen at:

http :1/www. whitehouse. gov I sites/ defau I Vt i I es/ om b/ assets/ a q encyi nforma ti on ci rcu I ars procure ment o.Qf/a076supp.pdf

Fair market value is deiined as the amount for which equipment would sell on the open market if put up for sale. The fair market value will be determined by the KHP HSO.

Notices. All notices regarding this Agreement will be considered properly delivered if sent by U.S. postal mail, email or fax to the Fiscal Agent as follows:

For Fiscal Agent:

Notification Address for Agency: 4

Name: Scott Steele Agency: Address:

Shawnee County EM 200 SE 7th Street SB-1 0

City/State/Zip: Topeka, KS 66603 Phone number: (785) 251-4274 Email address [email protected]

REQUIRED Signatures:

For Regional Homeland Security Council:

By: Authorized Signature

For Agency:


For Fiscal Agent: NCRPC


OPTIONAL Signatures for Local Approval:

By: Approved as to f rm, County Counsel r

Date:. _______ _

Date: _______ _

Date:

Date: 'i_-_._'-{_/_:_1 _:q __ _

By: ===c----------- Date: Attested to, County Clerk

5

SHAWNEE COUNTY Department of

Emergency Management 200 SE 7th Street

Emergency Operations Center Topeka, KS 66603 (785) 251-4150

Dusty Nichols, Director

January 29,2019

MEMO: NEKSHS Rescue Taskforce Project 16-NEK170213.001

TO:

FROM:

Lt Edna Cordner- SAA Lisa Peters - Fiscal Agent

Nelson E Casteel -Operations Section Chief Shawnee County Emergency Management

This memorandum is being submitted to confirm and verify the distribution of equipment that was ordered and received in regards to the NEKSHS Regional Council Rescue Taskforce Project (16-NEK170213.001).

Shawnee County Emergency Management ordered and received the following and has distributed the equipment in the following manner:.

"•- .

Rescue Taskforce Proiect- TraininQ Equipment

Purchased Item

50 Quickclot Combat Gauze Trainer Package

4 Moulage Kit

END USER EQUIPMENT TRANSFERS

County: Shawnee Project: 16-NEK170213.001

End User Dept.: Emergency Management

Location Address: 200 SE 7~ Street SB10, Topeka Ks 66603

Responsible Individual: Logistics Section Chief Scott Steele

Telephone#: 785-251-4274

Received the equipment listed above in good condition

Lyon County

25

2

Shawnee County

25 2

/ ___ Yes ___ .No If no, describe: ______ _

Receiver'ssignar~ ,-Date:

6

Game Plan Experts

Game Plan Experts Shawn Tipping 13418 College Blvd. Lenexa, KS 66210 United States

Phone: 913-538-7079 stippi ng@ga mepl anexperts.corn www.ga mepla nexperts. com

Description

Quickclot Combat Gauze Trainer Package- Blue

Invoice#: 11776 Invoice Date: Feb 5, 2019

Reference: PO: 16-NEK190107.00 3

Due date: Feb 5, 2019

Amount due: $503.00

Quantity Price

50 $9.60

Subtotal

Shipping

Amount

$480.00

$480.00

$23.00

Total $503.00 USD

I

L

Buyer:

North Centra! AegiorJal Planning Commission P.O. Box 555 Beloit, KS 67420 (785) 738-2218 Fax: (785) 738-2165 FIN: 48-0808208

Tax Exempt#: KSJ1XMilGJO Expiration Date: 10101121)20

Vendor Information:

Game Plan Experts

13418 College! Blvd.

Lenexa, KS 66210

I

_j

PURCHASE ORDER

16-NEK1901 07.003

THIS HUMBErt MUS I APPEAR C~ INVOICES, flil. BUNGLE~. CASES. PACKING ti.';TS,.ONO GO~fiESPONDENGE

FY16 NORTHEAST KANSAS REGIONAL HOMELAND SECURITY PROGRAM

Project: FY16 Rescue Training

OA~<

07-Jan-19 F~NO NG SC<JRCF

Kansas Homeland Securi!,y Program TCR"'5

Nel30 ~.o.e.

f-SHIP VIA

BEST

End user: Northeast Kansas Regional Homeland Security Council

SHIP TO: Nelson Casteel

Shawnee County EM, 200 SE 7th, 8810, Topeka, KS 66632 Phone: (785) 640-4672 Email: Nelson.Casteel@ snco.us

QUANTITY DESCRIPTION PRICE AMOUNT

50 Quickc!ot Combat Gauze Trainer Package- Blue $ 9.60 $ 480.00

1 Shiooino $ 23.00 $ 23.00

-

Sp_eciallnstructions: ena numbers assocrated with the equrpment and locat1ons a.ss1Qneo are to oe

$ . $ -

rovided to the North Central Reqional PlanninQ Commission at the lime of invoice. $ - $ -

NOT To Exceed Total: I$ 503.00

Please note Applicable Federal Rules and Regulations on the back of this Purchase order

NOTICE: Vendors ere hereby notified this order Js part of a project solely funded by federal dollars wilh access to those funds ending April 30, 2019. Any orders delivered or invoited past thal date may be cancelled atthe sole discretion ofthe buyer.

By SO""')tlng YJis p~rr:OOse order, w:n®r a""""'wledges peymenr »i!J ~8 macfe by (oo<:al agMt

"' ~ ~&~-.--

_ ""~·niJln (I D) dilys ra!lo..-ing re<;~lpt oJ rurni> rrom 1M star~ 0/her ~aym<Jnl le.7ru dO IICJI apply. .

t:=="'"""' Doug McK1n~ey ~ Authorizec! Signature

OA7F or Sherry Angell, Fiscal Agent

Bill To: Nor!~ C!Jr.tra! Regional Pl3nnlng ~mmlssiOll, P.O. Elox 56?_, Beloit, KS ON20 1785) 738-2218, fax: [{85]738-2185

Game Plan Experts Shawn Tipping 13418 College Blvd. Lenexa. KS 66210 United States

Phone: 913-538-7079 stipp i ng @ga meplanexperts .corn www.gameplancxperts.com

Description

Mou I age Kits

Invoice#: 11777 Invoice Date: feb 5, 2019

Reference: PO: 16-NEK190102.00 1

Due date: Feb 5, 2019

Quantity

Amount due: $3,085.52

Price Amount

4 $731.98 $2,927.92

Subtotal $2,927.92

Shipping $157.60

Total $3,085.52 USD

Buyer: PURCHASE ORDER

16-"NEK1 901 02.001 North Central Regional Planning Commission

THIS N~-~~ER Mu>;r ~~PtAt! ON INVO,CES, IH. BUNOLES,CASES, PACK:ING LI~TS, AND P.O. Box 565 CORR.OSPONOENCE

Beloit, KS 67420 (785) 736·2218 FY16 NORTHEAST KANSAS Fax: (785) 738-2185 FIN; 48..0808208 REGIONAL. HOMELAND SECURITY PROGRAM

Ta,; E,;empt II: KSJ1XMOGJD Expiration Date: 10/0112020 Project: FY16 Rescue Training

Vendor Information:

I I Game Plan Exe:erts

~' 02-Jan-1 9 -13418 College Blvd. FUNOINc, ~tliiR~C - --

Kansas Hol}leland Securit~ Program Lenex_a, __ KS 66210 TERM:O

Net30 -F.O.B.

SHIP~IA

L __j BEST

End User: Northeast Kansas Regional Homeland Security Council

SHlPTO: Nelson Casteel

Shawnee County EM, 200 SE 7th, 8810, Topeka, KS 66632 Phone: (785) 640-4672 Email: [email protected]

QUANTI TV DESCRIPTION PRICE AMOUNT

4 Moulag~ Kits $ 731.98 $ 2,927.92

1 ShiDDinq s 157.60 $ 157.60 -

-- -

S~eciallnstructions: . $ - $ -

1~enal numbers associated wrth !he equipment and locat1ons assigned are to be I provided to the North Cent~al Regional Planning Commis_§ion at the time of invoice. $ - s -

NOT To Exceed Total: $ 3,085.52


NOTICE: Vendors are hereby notified this order is part of a project sdely funded by federal dollars with access to those funds ending April 30, 2019. Any orders deltvered or Invoiced past that date may be cancelled at the sole discretion of the buyer.

~~Vfc~ By a~•r,g tloili p11rchiJo~ <Hiler, vcndt;Jr tld<now~cf]eS pay.,~nt »Ill be m81le by {osoal ~gem ~ '~ I~' (tO) d.ay> /al!mwng rPCe(fJ/ ol/umls 'rem !~e 51.)!~ OIJI~r PlJJ""'nl IPrm< [JO ncr ap,ly

" DougM~ev Ault1orized U1re

RECEI~EU ~y rtAE ur Sherry Angell, l"i.scaiAgent

Bill To: Nort~Cen1ral Regioroal Plarm,.og_~ommissloo, f'.O. (lox 565, Elelotl, KS 67420 j7S5) 73~-2216. Fa~: (7S5) 7~6-2Hi5

..:'OLJnt: 60457 8781 043328 0 Statement Date: Oif10/19 Page: 2 of 2

Current Invoice Details

AMAZON PO BOX 530958 ATlANTA, GA 30353-0958

NCRPC o~t~ ol Sale 121W1S Account: 8781 043328 0 , 1VOilA2 73?4:374781193 Localio1: 0003 p Q_: 17-NW1812170D2

SKU. DESCRIPTION QUANTITY UNIT PRICE EXT. PRICE B0010='JOOO Omeg3 Pacif'G 112 Mod J SG NFP 2 000 EA 27.2300 54.46

Subtolal: 54A6 Tax: aoo Bala~e>2 Due: 54.46

AMI',ZON PO BOX 530958 ATLANTA. GA 30353·0958

NCKPC Da:s ol Sale. 01.'07.'19 Accou~l : 8/810433280 11VOii:e 693744€84543 loe<~~on. 0003 p 0. 16-NEK 19:J1 07 001

SKU. DESCRIPTION QUANTITY UNIT PRICE EXT. PRICE

. BOIXIWF3078 Pe:ican 1590 Cas2 With Foam (B 1 QOO EA 365 ~00 730_64 -- Sublot<JI. 730.6~ Tax: 0.00 BalanQJ Due: 730.64

AMAZON PO BOX 530958 ATLANTA. GA 30353·0958

NCRPC Date of Sale. 01108/19 Account 8761 0,13328 0 lnwie>2 44874353?785 Localion: OC<l3 P.O_: 16-NW180108.001

S.K.U. DESCRIPTION QUANTITY UNIT PRICE EXT. PRICE 807KSZI·V7TR Gar;nin GPSMAP 64sl WoriCNide H 4000 EA 250.0COO 10C·O.OO

Sublot<JI: 1V00.C'0 Tal. [I .CO ToM 1000.00

AL TERI'~AE TENDER -0.2{)

Balance Dus· ggg_oo

COL~0315 7~~8 5002 SHG 07 I~nlll P~GE 00002 OF 00002

"" " PURCHASE ORDER

16-NEK1901 07.001 Norlh Central Regional Plantling Commission

TKJS NUMBeR MUST A>~CAH 00 'NV DICE~. 9/L. 3UM0LES. CASES Po>,r.~I~'G Ll~lS,ANO P.O. Box56.5 COFIF~SPONDENCE

Beloit, KS 67420 (785) 733-221 B FY16 NORTHEAST KANSAS Fax: (785) 738·2185 FIN: 48-0808208 REGIONAL HOMELAND SECURITY PROGRAM

Tax Exempt#: KSJ1XMOGJD Expiration Date: 10/01/2020 Project: FY16 Rescue Training

Vendor Information:

I I ~-Amazon

L>AIE

07-Jan-19

- FUNOit;GSDURCE

Kansas Homelancl SecuritY Prooram TF""'~

~-

Net 30 F.O.~.

S!-' >VI,\ L-~ _j

~ BEST

End User: Northeasl Kansas Regional Homeland Security Council


Shawnee Co~ EM, 200 SE 7th, SB1 0, Topeka, KS 66632 Phone: (78_§2_ 640-4672 Email: Nelson. Casteel @ snco.us

QUANTITY DESCRIPTION PRICE AMOUNT

2 Pelican 1690 Case with foam {Biack2 ~

$ 365.32 $ 730.64 -

-~

-

~

$ . s ~

Special Instructions: s ~ $ ena numoers assoc1a1e~ w11~ t e equrpment ana 1oca!Jons ass1gn~? are t~ oe ~

rovided to the North Central Reqional Planning Commission at the time of invoice. $ ~ $ . NOT To Exceed Total: . : .. : . .' .. ~ Is 730.64


NOTICE: Vendors are hereby notified !his order is part of a project solely fllnded by federal dollars with access to those funds ending April 30, 2019. Any orders delivered or invoiced past that dale may be cancelled at the sole discretion oflhe buyer.

'Y •"<"PMi1 /his ~um'lasa ~dfll", vrm<kJt a~knawteages p,Jymerll will he made ty r!S(.$/Sg<>m Vu if -ilhin l~n (tO} days laf!owing rec~Pt m lc·ndo ~am 1.~. state. Othl!r paym<lnt 1erms <!o ~WI ~P;>ty. ,.., ~ "

Doug M~Kinney Au~ Signature nCCEIVcO ~y OATF or Sherry Angell, Fiscal AgP.nt

Bill To: No~h r~ .. lo~l Oon;nnol O>Oo~-'~- ,...~--•-~·~ .. on n_. """ - .. .. ·-- -·· ·-~ ·- ·-· --- -

i '

t.. BoundTree Invoice l.or respond eo1ce Address: 5000TuttleCrossing Blvd

D·Jblin, OH 43016 PfiONE· (800) 533-0523

FAX: (800) 257-5713 ww.v_boundtree.com

--.- )3_0U_N.P_~ME6!¢~. t,LC:~:-- · .- 23537 Network :Place

lnvolc_e ~~---

·chi·cag·o. a>6o67i 1235 _·. :-·· Pag-~ .· . . ..

- "- - ' "

"~H*UHHHHAUTO .. *MIXED MDC 430 692 1 MB 0.424 111 h' I I'll' 'II,,',,,,"'"'' II· II ·1111' II' II '11 11 11' ''"'''''Ill North Central Regonal Planning Comrn PO Box 565 Beloit KS 67420-0565

ACcOunt#:;,

Ship To: SHIP010

SHAWNEECOUNTYEMA 200 SE 7TH ST SB1 0 PO 16-NEK190107.002 TOPEKA, KS 66603-3922

r-roaucts Irs-rea on me mvo1ce were shipped from the locations below-'· Purcha;se O;dff# Sales order# SaJ~-Peisar~ - Ship Via ,_Ship_ bate 16-NEK19010"f.002 100380035 P LAWRENCE NO FRT 0110812019

.•

83080766 . 11812019

1 or 1

220343

T1N# 31-1739487

Payffien:t TermS : · -NET30

., --. ·_-,-uCrn ·If _De3crlptior'l ·Ordered. _: Shipp,;;d SIC)_ Unit Price iJoM _ Ex.tPr_i_co;o __ *·~··············· ...... _. ....................... H .. HU-;;-.-u .. _._._ ............. HH•U ""***** .......... ***'-**>-HH ............. ...................... ......... *•**•HHH• THE FOLLO\I\IING ITEMS SHIPPED FROM: 10

3221 E AR!<ANSAS LN, SUITE #145 ARLINGTON_ TX 76010 BlNI Distributor Lice11se No: 5-02753 BTM DEA Registration No: RB0401618

3245-12345 Curaplex Patienl Transporter 1ea 10ealc:s 15 .,, 0 $15_66 EA $234.9

.,~~15 TRIAGE SYSTEM RESUPPLY SMART TRIAGE TAGS, 10/PK 100PKIBX

25 25 0 $17.81 PK $445.2

Traci-:ing Numbers

47"1302675926 471302675937

Note: 'Indicates taxable ilem

-~?h'an·dls~ · · 680.15 . Mls6'-,;----·· 0.00

Tax·;.--:-_:_; 0.00 Correspondence and inquiries fr'ei~Ki-_ 000

can be sent to: ~·6Sif 0.00 5000 Tuttle Crossing Blvd T~•~• ,....,,.. .,..

Buyer: PURCHASE ORDER

16-NEK190107.002 North Central Regional Planr~ing Commission TillS NUMB~f!MUST APPEAR ON ~~~OIC~S. Bll. BUNDlES. GASES. PACKING uSlS.ANO P.O. Box 565 CORRtSPQNOENGE

Beloit, KS 67420 (785) 738-2218 FY16 NORTHEAST KANSAS F:u;: (785) 738-2185 FIN: 48-0808208 REGIONAL HOMELAND SECURITY PROGRAM

Tax Exempl#: KSJ1XMOGJO Expiration Date; 10101/2020 Project: FY16 Rescue Training

Vendor Information:

I I Bound Tree Medical, LlC DA'E

07-Jan-19 ;.;;;;,-;;, SOURC'O 5000 Tuttle Crossing Blvd. , __

Kansas Homeland SecuritY Prooram Dublin, OH 43016 - !"OHMS

Net 30 F.08

SHIP ~lA

L -__j BEST



Shawnee County EM, 200 SE 7th, SB10, Topeka, KS 66632 Phone:_Q"85) 640-4672 Email: [email protected]

QUANTITY OESCRIFTION PRICE AMOUNT

15 Portable Tran_§port Unit~ (BTM#3246-12345) $ 15.66 $ 234.90

25 Triage Cards- 10 pack (BTM-#73215 $ 17.B1 $ 445.25

' '

$ . $ . r--'-

Special Instructions: $ . $ __ ..:__ ;:;en~l- numbers assocrated With the eqlirpment ana 10catrons ass1gn~? are to oe

rovided to the North Central Reqional Planninq Commission at the time of invoice. $ $ -NOT To Exceed Total: $ 680."15


NOTICE: Vendors are hereby notified this order Is part of a project solely funded by federal dollars with access to those funds ending April 30, 2019. Any orders dellverad or Invoiced pastlhat dale may be cancelled al the sole discretion ot the buyer.

'' scapring mis pwcna5o wdor. vecrdrx odrm;wtea,.,s p~ymeru Will b~ ma<te by rooc:al •fl"lll

~~ JIG-~

tl/ufJ /On /IYJ :lays lollrNr/rog rece.pr ollunr:Js rram •ho S!!lle. 0/iler paymool rem·~ :Ia ncr apply.

"' ' Ooug Mc:Kinney Alrthorized Sl[lllature

!'IECEJVED BV UATE or Sh!!rry Angell, Fiscal Agsnl

Bill To·. Nor"lh C~ntral Heolonal Pl"'rnlna Commi•s•oo P.(J fln< o;,;o; R~lcot K~ R7~?1\ 17R_, 7~~.?91~ ~~"· '""'"' ?~o ..,, o-

ama~on.com

Final Details for Order #113-1708546-1010609 Print this page for your recorC.ic_

Order Placed: February 13, 2019 PO number: 16-NEK190213.002 Amazon.com order number: 113-1708546-1010609 Order Total: $119.90

Shipped on February 13, 2019

Items Ordered 2 of: Pelican 1300 Camera Case Sold by: Amcuon.com Services, Inc

Cor1dition: New

Shipping Address: Nelson Casteel Shawnee County EM 200 SE 7th 5610 Topeka, KS 66603 United States

Item(s) Subtotal: Shipping & Handling:

Total before tax: Sales Tax:

Price $59.95

$119.90 $0.00

$119.90 $0.00

Shipping Speed: Total for This Shipment:$119.90 Two-Day Shipping

Payment information Payment Method: Amazon Corporate Credit Line

Billing address PEPPER ROBERG 109 N MILL ST BELOIT, KS 67420·2343 United States

Credit Card transactions

Item(s) Subtotal: Shipping & Handling:

$119.90 $0.00

Total before tax: $119.90 Estimated tax to be collected: $0.00

Grand Total: $119.90

AmazonPLCC ending in: February 13, 2019:$119.90

To view the status of your order, return to Order Summary.

C:nd1tions of U;;e I Privacy Not1ce © 1996-2019, Amazon.com, Inc. or its affiliates

' 16-NEK190213.002

North Central Regional Planning Commission TIJf$~'UI.IBER ML!ST APf-'EARQN IN\IQICES,IIIl 6UhDLF.<; CASES. PACKING liSTS,ANO

P.O. Box 565 CoftRESPOhDENCE

Beloit, KS 67420 (785) ns-221 a Fax: {7a5) 738-21 ss FIN: 4<1-0808208 I

Tax Exempt II: KSJIXMOGJD

E~::piratlon Date: 10/01/2020 Project: FY16 Rescue Training

Vendor lnfonnation:

I I Amazon ''" 19

-

""" --.

Net 30

'·""

"''""' L _j BEST


1

SHIPT0• Nelson Casteel

Cc 'EM, 200 SE 7th, SB10, Tooeka, KS 66632 Phonej71l5J Email N• I ' c. I

' PRICE

2 Pencan 1300' 1 Cases $ 59.95 Is 119.90

$ . $ .

~b~~nlc~ll 1 '"',

$ . _j; .

:Y. 1 anu I t atlhe 11~~~;~

0

' I 1$ I• I '

; . .

]NOT To 2_· .. [, •..•...•.•. :,.············· ·. $ 1 19.90


-:":' Vendors are hereby nolified this order is part of a project solely fllnded by federal doJJars with access tO those funds ending April 30, 2019. delivered or invoiced past that dahl may be cancelled atlhe sole discretion of I he buyer.

accepting lfiJ5 purc/oase ""'"'· vor>:lr.Y acknow.'e<!ges .,..ym~nt wi/ll:e mado tr; /lscM a~nt

)-' l ;[_ ,/; ,/llirJ l~n /10) days foliowlnil r<ioe;p.' oflunri5 /c(Jnl/,~o stale. OY~e1 p.1"""'M .'e•m• <19 no/. <JPp!:;

" _,

Doug- McKir.ney J ' <

RECEIVED BY PATE or Sherry Angell, Fiscal Agent

.

. i

INVOICE 1121027

Date: 02-11-2019 02:03:22 PM Order id: #21027 Order status: Processed Payment method: Credil Card or Debit Card (Authorize Net: AIM) Delivery method: UPS Ground

Blank-Guns-Depot.com 131 Greenbriar Dr.

West Monroe Louisiana71291

United Slates US TOLL FREE: 1-866-604-4867

(GUNS) Fax: (318) 397-7828

E-Mail: order@blank-gunsdepot.com

Company: ~~~-~~=~;~1unty Emergency

First Name: Nelson Last Name: Casteel Phone: 7856404669 Fax: E-Mail: [email protected] URL:

Billing Address

First Name: Last Name: Address: City: County: State: Country: Zip/Postal code:

Michele Hanshaw 200 SE 7th Street Topeka Shawnee Kansas United States 68603

Shipping Address

First Name: Nelson Last Name: Casteel Address: 200 SE 7th Street, SB 10 EOC

Topeka City: Topeka County: Shawnee State: Kansas Country: United States Zip/Postal code: 66603

Products ordered SKU Product Item price Quantity Total

38Snub2B230

.38 Snub Nose 2" Revolver Smm/380 Blank Firing Gun-Black

Options: 0 !' Add 4 Boxes of 50 380/9MM .$236.00

p Jon: Blanks 4 $944.00

Subtotal: $944.00

Shipping cost: $17.49

Total: $961.49

Thank you for Your Order. We will email UPS tracking information to you soon .

March 22.2019

North Central Regional Planning Commission 109 N. Mill · P.O. Box 565 • Beloit, KS 67420 www.I)ITJX~org Telephone: (785) 738-2218 · Facsimile: (785) 738-2185

Enclosed please find an original Transfer of Property Agreement specific to the equipment described therin. If you agree this equipment is now in your possession and that you are willing to assume full responsibility for that equipment, please have the agreement signed by the appropriate authority and then send !!. back to the following address for fmal processing. PLEASE MAKE SURE THAT THE INFORMATION UNDER "NOTIFICATION ADDRESS FOR AGENCY" IS COMPLETE AND CORRECT. KHP NEEDS THIS INFORMATION FOR MONITORING.

Attn: Lisa Peters North Central Regional Planning Commission 109 N Mill St -PO Box 565 Beloit, KS 67420

If you would like, you can email the first page and the page with your signature on it. Please email it to [email protected]. If you email it, please do not send the original to me.

If the Transfer of Property Agreement is not returned back to me within 30 days, procurement in the region will be put on hold until they are received. This is due to the number of outstanding Transfer of Properly Agreements that are out.~tanding.

Once all required signatures have been obtained, a copy of the Transfer of Property Agreement will be mailed to you.

Ple<;lse do not remove any pages from the Transfer of Property Agreement. If you need them for your records, plea..<>e copy them.

If you have any questions concerning this program requirement, please contact our office.

Sim:erely,

Lisa Peters Homeland Security Specialisl

Enclosures

DATE:

TO:

FROM:

April 22, 2019

Board of County Commissioners

Shawnee County Facilities Maintenance

200 SE 7" Street Topeka, KS 66603

(785) 251-4490

Bill Kroll, Facilities Maintenance Director

F

SUBJECT: Request for approval to utilize $5,254.34 in contingency funding to finance emergency generator repair services at the Shawnee County Elections Office, 3420 SW VanBuren.

The diesel engine providing power for the emergency generator at the Elections Office recently had a significant failure caused by a rupture in the fuel line system. During the repairs to the fuel line we asked the mechanic from Foley Equipment to investigate the cause of the fuel line issues. Fuel samples from the underground tank supplying this generator were discovered to have significant amounts of sludge and sand particles which can be removed by "polishing" the remaining fuel in the tank. "Polishing" is a method where the heavier particulate matter in the bottom of the tank is swept up and removed, then all remaining fuel is run through a series of filters to remove moisture and smaller particulate matter.

Cost of fuel line repairs $2,826.21 and estimated cost of "polishing" fuel remaining in tank is $2,428.13. Elections Office did not budget any funds in 2019 for generator maintenance issues.

Respectfully,

Bill Kroll Facilities Maintenance Director

\ .

0 Public Health Pr<v<n!. Promote Protat.

April 17, 2019

TO:

FROM:

Board of County Commissioners of the County of Shawnee, Kansas

f .inda K. Ochs, Director c/?P-J

Shawnee County Health Department

Linda K. Ochs, Director 2600 SW East Circle Dr., Topeka, KS 66606

Ph. 785.251.5600 I Fax 785.251.5696 www.shawneehealth.org

RE: Internship Site Agreement with Dietetic Internship at Northwest Missouri State University

Action Requested: Approval of the contract to provide facilities for on-site training for students of Northwest Missouri State University

This contract provides for Northwest Missouri State University students in the Food and Nutrition Department to participate in activities at the Shawnee County Health Department (SCHD) as part of their field and clinical learning experiences. Placement at SCHD will allow these students to obtain learning experiences in our VIIC program. Dietitians study a variety of subjects, ranging from food and nutrition sciences, foodservice systems management, culinary arts, sociology and communication to science courses such as biochemistry, anatomy, and microbiology. Dietitians also work in many different areas including health care facilities, research programs, corporate wellness programs, and public health settings.

There are no costs to Shawnee County associated with this contract.

LKO/lll Attachment C: Betty Greiner, Director of Administrative Services

Edith Gaines, SCHD Finance Officer Carrie Delfs, Clinical Services Division Manager

Healthy People -Healthy Environment- Healthy Shawnee County

KC14329162-2

Affiliation Agreement

Dietetic Internship

Foods and Nutrition Department

School of Heallh Science and Wellness

309A Administration Building

Northwest Missouri State Unlverslly

Maryville, MO 64468

and

Board of County Commissioners of the County of Shawnee, Kansas

Shawnee County Health Department

2600 SW East Circle Drive

Topeka, KS 66606

AFfiUATION AGREEMENT

This AmnaHon Agreement ("Affiliation Agreement") 1e entered Into between the Dietetic Internship (DI) located at Northwest Missouri State UnfvBTSity within Its School of Health Science and Wellness, and the Department of Foods and Nubitlon, located at Maryville, MO ("NWMSU") and Board of ("Affiliated Facility").

County Commissioners of the County of shawnee, Kansas who operates the Shawnee County Health DepartmenfURPQSE

The purpose of thls Affilatlon Agreement is to form an agreement with a facility that 18 committed to providing desirable dietetics teaming experiences and faci!tles for NWMSU iltems enrolled In Its D! ("Interns"). This Affiliation Agreement wUI estabDsh a cooperative relationship between NWMSU and the AffiHaled Facllfty and outline the responslbiDtles of the parties as they conbibute to the learning experience of Interns who benefit from, and participate In, the NWMSU Dl In a safe and responsible manner.

THEREFORE, In consideration of the mutuel prornl9es end agreements contained In this Affiliation Agreement, NWMSU and the Affiliated Facility agree as follows:

I. JQ!NT RESPONSIBIL!T!ES

a. The Intern placement ("Dietetic Internship") wUI cover a period of time agreed on and arranged by NWMSU faculty supervising the Dfetetlo Internship ("Dietetic Internship Faculty") and the preceptors In the Affiliated Facility. The beginning dale and length of a Dietetic Internship shall be mutually agreed upon prior to the Intern begln11lng ttle Dietetic llltemshlp at the Affilated Facllty.

b. Both parties agree that there shall be no dlsorlmlnatlon on the basis of marital status, race, coklr, sex, age, religion, sexual orientation, gender identity, dlsabOily, natkmal origin or status as a U.S. Veteran pertaining to any experiences during the Dietetic Internship.

c. NWMSU and the Affiliated FacilitywHI establish performance objectives and experlence9, devise metflode for their lmplemenlallon, and determine the effectiveness of these Dietetic Internships by ongoing methods of evafuatfon by both NWMSU faculy and Affiliated Facility staff.

d. NWMSU and the Affiliated Fao!Jily agree to maintain communication, cooperate In the development of educational experiences for the Dietetic Internship and review and evaluate the rules and the regulations necessary for the SUCC868 of the program In the Affiliated FacU!Iy upon request.

e. Interns are not employees of etther NWMSU or the Affiliated Faollity and are not entitled to any employee benefits or compensation of either party, Including but not limited to Workers' Compensatkln coverage.

f. Both parties agree that they will nol dlsc!Ofie and wtll cause their respective faculty and staff to refrain from disclosing any lnformaHon concerning this Affiliation Agreement, or any other lnformaUon which Is confidential or proprietary to the other party, elCCept as required by law, which Is of public knowledge, or BS may be required In the defense of any action against NWMSU or th& Affiliated Facility. The parties acknowledge and agree that this Artlde 1.1. Is a matarlal consideration to this Affi!iatlon Agreement and shall sutvlve termination of this Afftllatlon Agreement

g. Both parties agree to comply with any applicable confidentiality, privacy and security standards with ret5pect to student and patient Information as required by taw, Including the Family Educational Rights and Privacy Act (FERPA), and the Health Insurance Portability Accountability Act (HIPM) and by policies and procedures of NWMSU and the Affiliated Facility. The parties acknowledge and agree that this Article I.J. Is a material consideration to this Affiliation Agreement and shan 15Urvlve termination of this Affiliation Agreement

h. The Affliated Facility acknowledges and agrees that the Interns will be considered part of the AffiJ!ated Facllty's workforce, as that term Is defined In 46 CFR 180.103, because the Interns are trainees under the direct control of the Amtiated FaoJ!Ity even though they are not compensated nor employees of !he Affiliated Facility. The Interns are subject to the Affiliated Facility's HIPM policies and procadures lnckJdlng

Page 2 ofl 5 '1i ,_.,

confldenHanty of patient records and HIPAA Regulations and It ts the responslbDity of the Affiliated Facility to train the lnten\8 on Its specific policies and procedures and to enforce those policies and procedures.

l The Affiliated Facility acknowledges and agrees that NWMSU Is not a "Business Associate" of the AffiHated Facility as that term Is defined by HIPAA and Its accompanying regulations. NeithBT NWMSU nor the Intern Is enQSDed 111, performing or asslsUng the Affiliated Facility In performing any of the Business Associate functions that are listed In the HIPAA Regulations, 45 CFR § 160.103. The Affiliated Facility's activities and obUgattons pursuant to this AffHia~on Agreement may be considered part of "health care operations" under HIPM Regulations, 45 CFR § 164,601, but NWMSU makes no representation orWSTBnty to that effect.

J. Either party may raqulre the Immediate withdrawal of any Intern from the Dlatatlc Internship If the tntam·s· conduct has a detrimental effect on patients or personnel of the Atnllated Facility.

II. RESPONSIBILITIES OF JHE NWMSU FACULTY

e. Oietetlc Internship Faculty wll notify the supervtsors In the Afflli:lted Facility of the planned schedule or Dleletlc Internship with the Affiliated FaciUty. The Intern's name, prevtous academic preparation, and length and dates of the planned Dietetic Internship wiN be provided to the Afflllated Facllty before the Dietetic Internship begins.

b. The appropriate Dietetic Internship Faculty, as determined In NWMSU's sole and absolute discretion, will supervise the Intern's compleUon of !he or requirements and compliance with all applicable NWMSU guidelines, policies and procedures. It shall be a requirement of lhe Dllhat Interns oompty with the rule6 and regulatkms wtllch are epploable to herlhls performance In the Affiliated FacHily, Including but not l!mled to:

I. Following all applicable policies, procedures, standards, practices and regulations, Including di'M8 code, of the Affiliated Facility.

II. Providing his or her own transportation and living arrangements while attending the AfflDated Facility.

Ill, Providing hls or her own heallh and accldenllnsurance and professlonalllabiDty lnsumnce coverage and provide documentation of such coverages to the Affiliated Facility upon requem, School shall maintain professional liability Insurance for Its faculty, staff, and Interns through the tenn of this Agreement In the amount of One Million Dollars ($1,000,000) per occurrence and Three MIIDon Dollars ($3,000,000) In the aggregate. School shall provide HospHal with certificates of such Insurance COVBI'8ge upon request.

lv. Providing documentation of any health screening reports, Immunizations, crimhal background chec:ke, liabDII)' Insurance coverage or slmHar documentation as requested by the AffiUated Faclll)'.

c. The Dietetic Internship Faculty wiR supply or work wHh the AffiHated FacUlty to prepare appropriate forms or arrange conferences that will be used In evaluating the performance of the -Intern.

d. The D~tfc Internship Faculty wiR 86slgn only Interns to lhe Affiliated Facility wtlo have satJBfactorily completed the designated prerequisites aa determined by lhe ouniculum and completed the criminal background check constatent with the admlaslons standards of the pro(J'Sm. NWMSU wil only share the results of such criminal background check If the l11tem provides a valid release for that information. The Affiliated FacUIIy agrees lhatlf such a release by the Intern has not been signed, NWMSU cannot release the results of the background check but will certify that a check has been completed and the reaulls were consistent with the background check requirements for the program.

Ill. RESPONSIBILITIES Of THE AFEJLIAJEQ EACILID'

a. It 81'1ali be within the Affiliated Facility's sole discretion to determhe whether to require Interns to complete another crimln!l backgrolRld check prior to placemanl

b. The Affltlated FaciHty shall provide the Intern with an orientation that Includes: a copy of the pertinent rulee and regulations with which the tntam Is expected to comply, a tour of the faci!M:les whe1'8 the lntam wll be learning, the philosophy of patient care at the AffiDated Facirlty, and other topics that wlf provide the Intern a quaUty

Page 3 of 5

Ieeming experience durtng the Dietetic Internship to the benefit of the Affiliated FacUlty, NWMSU and lhe Intern.

c. The Affiliated Facility shall maintain full administrative and superYisory responsfbUIIy for the quality of care given patients and maintain administrative re8ponslblllty In so far as an Intern's presence affects the operation of the Affiliated Facility and/or dlrecl or indirect care of patlentstcnen1slemployees.

d. The AfffRated Facility shall maintain adequate staff and facHrtles at Is premises to meet the educational goeJs and objections of the Dl In a manner oonslstant with the standards and requirements established by NWMSU and the Accreditation Council for Education in Nutrttlon and Dietetics (ACEND).

e. Consideration of ACEND accreditation may re&UH in changes to the Dietetic Internship or program size. In any instance In which a Dietetic Internship or the Affiliated Facility falls to meet the accreditation, education and !raining standards required by ACEND, the parties shall use their best efforts to develop and Implement a work plan that will result In re-establishment of compliance with the accreditation, education and training standards of ACEND.

f. The Affiliated Facility shall provide observational opportunities and practical experiences to beneflt the learning of the Intern during the Dletetlo Internship and agrees to adhere to NWMSU's internship policy that "studen1B in supervised practice programs shall not routinely replace employees except for planned profeSsional staff exper/ences.M

g. The Affllated Facility shall provide a supervised program of dletatk:s experience and maintain complete records pertaining to each Intern's performance. Written evaluations will be provided to the Dietetic lntemahlp Faculty using the forms descrbed In ll.d., above.

h. Preceptors In the Affiliated Facilty wHI be provided \\4th time to plan, Implement, and evaluate the Interns, Dietetic Internship and, when feasible, attend relevant conferences with or about Interns.

I. Upon reasonable request by NWMSU, the Affiliated Faclllt)l wiH permit the Inspection of the faciUttea, services available for learning experiences, Intern's records, and such other Items pertaining to the Dietetic Internship.

IV. EEFEQINE DATE, TERM ANQ TERMINATION

a. The term of this agreement shall begin on the effective date of August 1. 2019 and shall oonUnue fpr one f1l ye@f, with four (41 automaUc renewal !eons of one (1) year each. fur a total ooulbll tenn length of rrve C51 ~

b. This Aftllatlon Agreement may be terminated by either party on 90 days prior written notice. This Affiliation Agreement may also be terminated by either party for cause on 30 days prior written notice If the defaulting' par1y falls to cure the deficiency within the 30 day period. Any Intern currently placed with the Affiliated Facility at the time of a termination shall be permitted to complete the placement unless the lntem is peraonaly responsible for the acts or omissions giving rise to the termination, or the Affiliated Facilty Is no longer in operation.

c. The fol/owfng provisions shan surviVe termination of this Affiliation Agreement Article l.f. and Article I. g.

V. INSURANCE

a The Affilated Facility shall maintain at all tfmes during tile tenn of this Affiliation Agreement professional liability Insurance, with an Insurance company or companies qualified to write such Insurance or through a funded program of self..Jnsurance maintained by the Affiliated FaciRty or an affiliate of the Affiliated Facility or through a risk retention group of which lhe Afflfiated FaciNty Is a participant or insured, providing protection against the negligent aots and omJaalons of the Affiliated Facllty and its faculty, staff and the Interns In a placement at the Affliated Facility, for occurrences during the Term hereof and the duration of any Dietetic Internship.

VII. MISCELLANEOUS PROVISIONS

Page4 of5

a. This Affiliation Agreement sets forth the en lira understanding of the parties relating to the subject matter of lhfs agreement, Any prior agreements, promises, negotiations, or representations between the parties, either oral or written, relating to the subject mattar of this agreement and not expressly set forth herein are of no force or effect Any modification or amendments hereto mU&t be aareed upon by both parties In wrtting and shal become effective on the date stated therein.

b. This Affiliation Agreement may only be revised or modified by written amendment signed by both parties. The dutle9 and right& under this Affiliation Agreement may be assigned only by written consenl of both parties.

c. This Affiliation Agreement shaM be governed by, and construed in accordance with, the laW8 of the Stale of Kansas, without reference to any choice of raw provision therein. Venue shal be exclusively Shawnee County In the state of KaMas for any action or proceeding arising from or related to this Affllil!lltlon Agreement

d. The parties acknowledge and agree that they and their respective pel'50nnel are Independent contractors to each other, Nothing contained In this Afflllatkm Agreements hall be deemed or construed by the parties or by any third person to create the relationship of prfn~al and agent. or of partnership, Joint venture, or any other assoclallon between NWMSU and the Affiliated Fac:IHty. Each party will be solely tesponslble fa' the peyment of all salaries, 'NSQes, withholding, and benefits for 119 own employees.

e. All notices given punruant to this Affiliation Agreement shall be In wilting and personally dellvetad or sent by certified mal~ postaga prapald to the addresses set forth below. All notk:es shall be deemed delivered upon such personal delivery or two (2) business days after deposit in any Uniled states Post Office.

For NWMSU: Jessica Anderson C66Q) 562~10i3. 800 Un!yersUV Qr!ye. AQM 309A Macyy!!Je, MO 84488

ForAFFIUATED FACILITY: Linda Ochs ( 785) 251-5610, 2600 SW East Circle Drive, Topeka, KS 66606

f. This Amnauon Agreement may be executed In two or more counterparts, each of which will be deem8d an original, but all of which tcgsther will constitute one and the same instrument Thla Affiliation Agrearnent may be executed and delivered by facsimile or other electronic transmission.

IN WITNESS WHEREOF, the authorized representaHves of NWMSU and the Affiliated Facility have caused this Affiliation Agreement to be executed on the date llstad with the rapresentaHve's signature.

~FACILITY: Shawnee County Health Department

~~cia /(_ Qe-L, Do!B: 'I,U 2/19 e (Signature)

Linda K. Ochs, Director (Printed Name) Tille

Name (Signature) Dote: ____ _

Robert E. Archer, (Printed Name}

Chair, Board of County Commissioners of the Title County of Shawnee, Kansas

Dote: tf -~ -Ill Da!B: _____ _

Page 5 of 5

!Uv, 10/2{118 AnAaiMI!:NT TO

SUAWNDOJVNTYCO!miAcrC __ _

I. 'I)J!J!e HlgiN CONJJISUUNC PBoyiSIQN!\. .B is ~ly aped t1urt the tenDa of eiiCh ud every proviaioa in Ibis atlachmeat shall prevaiillllll CODttQI over !he tmns of any other r.otdl:ictlq pzoYima in aay otlu::z- documeDt relating to and • part of tb(: OOI!tral;:t ill wllich this llttllcluDml is iDcorpon.led.

2. AGRIJWiNI Wtnl K.yliAs LAw- ft is apmi by lll1d betwcai !he lllldel3ipd thai all dlsput. and mallenl wbatsoever arisiog under, ia cOD!lCCtioD wi1h IJI inmmt to lhili coutmcl a:baD • litipted, if at all, iD. aDd llelbn: a Caur1 located iD. the Slab: of Kaosiu, U.S.A, to 1tu! ~lwlou of !he Couns of any olher stat.:s or COI!IItzy. AU Cmllractllal IJI=IICllU llhaU. be subject to, gwaued by, 111111 eonstrued acconling to tile laws oflhe State oflW!sas.

3. DRMINAJ10N DUE TO LACK OF FIJNDING APPROPRIATION. Shll~ Couaty is subject 1o the Kaosas Cub Ba&is Law, K.S.A. 10-1101 er nq. :0: ill lhejwlgmem: oflbe Finrmcial Administrator, Audit-FiDmce omee, sullicimt funds llle mrt appmpriallld to oontimn: the fuaelioD pcrtmmed in lbill ~ and fur !be pa)lllleDt of tb:: charJc$ hcmmdcr, Cowrty may llcJmiuab: Ibis .,_eat at the ClOd of its CU!I"all fiscal )'I:BI". C'.oumy l&ll:CII to gi~ wrillen ootiD~~ of termioatiou to coatractor 81 ~mit thirty (30) day.> prior to the end of its CUQaJl: liscLI year. Ill !be ew:nt lhi5 ~ is lt:nninated pw-siiDit to thU parappb, COUD!y wiD pay to lbe llOIItmclor an regular ooatractwd paymellts iDeuned lbrollgh !be eod of 8liiOh fisc:al yar. The lenDioatioD of the CODiract pui'SliiDt to !his parqrapb lhaD ruJt o:a1111e any peoalty to be cbafsec1 to !be Couruy or the cootrac:l1J.-.

4. D!I!GJt•! Of Lt.qnnx. Natm !be Couaty of 8hawDc:e no: aay departmeallbereaf 5hall hold lwmleu or iodemaify any ooullllclol" 1br any liability wbaboever.

5. Arm·DISCBIMJN.rnoNCJ..wsL TheCOidnctora&ReS: (a)towmply wilh !he Kansas Act Apio.n Disaimioatlan (K.S.A. 44-10011!1 seq.) and the Kamu Ap Dlsai:m.iaatian in Employment Act, (K.S.A. 44-1111 et :eq.) and the applicabJc provisions of d. Amo:riCIIIIII With Disabilities Act (42 U.S.C. 12101 df 1eq.) [ADAJ IIDd to not discriminate apinst lilly pc:noa because of race, religion, color, sex, disability, national or:igi:a or ancestry, or age in !he admission ofllOOCSII to ar tnalmeat or empJoymmt in, its prolf8llll or acti¥ilie!l; (b) to iiKJw:ltl in all solicilalions or advertisemcatl lOr employees, !he phnue "eqlml opportUnity employer"; (e) 10 comply with the reporting ~eots s« out in KS.A. 44-1001 ud K.S..A. -44-1116; (d} to iw:ludl!llhose provisiou ill ~ Nbconlr.act m puroba.se onla: so lblt llu!y are biDding IIJIOII rucb. sllbeontractnr or vendor; (e) that a filihul: to comply with the JqJOrtinj ~ of(c) above or if the 001111actor is fOund guilJy of any violati011 cf such ac111 by !be Kan8llll Humu. Rigbm Ccmmissiou, 8IICb ¥iolatioD lball ronstitlltlll a breach of o;:on~ract; (-f) if !he -~ apcy determines that !he COIIbaclor- hu vioJatod applicable )IIOVisimu~ of ADA. thai violation shall wastitute a bmich of o::ontroot; (g) if (c) m- (f) oeeun, tlre cantrao.:t may be cam:elled, tlnlinallld orsupmded ill whale orin part by !he County. Parties to this ccmtract Ulldcntmd !hat subsectioM (b) thmup (e) af !his paralJI8pb number ' lln.'IDOI applicable to a I.'WIInlclor who l!Dlpillys fewer than fuu:r cmpleyees or wOOse cootnct wilh tho: Covaty totals ss,ooo or less dur:incthi!il fiscal year.

6. "'GV'''i'NCI Or CONJ'RAct. T11i11 <:~~~:~net llball IIIli bl= IXIII&idmd aa;:qJted, approved 01" olhtniiR: dlbeti~ lllllil tbe reqlliled ~~~ snd eertificatioll3 hr.~ beca giveo 111d Ibis is aigned by tbe Boml of Couoty CotnwiAiam:u of tho Coaaty of Shawnee, KID&u.

7. AFIDMIIOlf. IMM6QIS, WAJ!JIANJl!!!!· ~ any laDguage to !he: coatmy, Ill iala:ptelltioa 11baJ1 bl= allowtd to fiod t1Jc County- qm:d to bmdiDa abitratiOII. 01" b paymllll of dlmaps 01"

peaalties up;~~~ !be ~c of a Mnliugrncy. FtalbBr, lbe Couaty shaH rurt agn::o:: 10 pay llltlmKly ttcs ad late p&ylllf:DI: charaes; IIOd D11 provisions will 1M: gim:~ efttct lllhieb at1cmp11 ID aclude, modify. disclaim or olbcrwisc attempt 11:1 liiDit implied wm&~~ties af ~~ lllld flllless for I puticulu JllllllllfM.

8.

9. Bppgrqguuu FOR I.ug 'I1u! Cowty llhuR not be ~ible filr, nor iDckmDify a cootraolll)r fur, any fedlnt, Rlltl: or kal lues wbleb may be imposed or lnied up:q~lhe subject matta- oftm. CODinct.

10. INJUMNGJ. The Coun!y shall DOt bll ~ to purdwe, my ~ asamt toss m damaae to >lll)'pen!llllll prop::rtyta which thil tllDiracl mlalm, DOf" sball lhili C01Jtn1ct n:quire lhc: CII1IDty to establisb a ''self-insurwu:e" fund to protect apinsl any such IIIII or damJ&e. Subjlo:t 1D tlre provisioas of tb1! Kauas Tort Clllml Act (KS.A. 7'-6101 ~t uq.), !he ~or k:5sor li1all bear tilt rilk of any loss or damap to any )lel30Dal property to lllhieJa ftlldor or bol: holds litlr.

II. 6!TTOM6JJD Clp'""fi HO!IJI !'ACW. Sha- C'.oumy p-efin to pay illl veodo.- Dvoiea via deetrvnie funds llliDifa-s llnougll tile auiO!Dllled eleuing house (ACH) aetwori:. Shlwaee Conaty m..y require Vlmdon. to aa:ept paymarts via. ACH. To initiate payiHIII: ofiavoices, veudon sball QOOIItll the CQuaty'J NDdlnl ACH Veodol- Paymeat AlllhoriDiio!:l Agn:cmmL lJpCID vcrificali011 of lhrl dala provided, tho: Paymeni Anthnriutiou Apemalt willllllhmize the Cowrty 1o deposit paym ... t fuo- IKnlicc3 rmcle!M or &OQdl pruvided dizedly into veodor at0111111t1 with fiDmcia1 u.tihdiom. AD paymcall allall be llllll"lrl in Unitllll swes eurnncy.

BOAilD OF COlJN'"n' COMMISSIONERS SHAWNEE COUNTY, KANSAS

Rolwt E. Archer, Chair

Dati!!:

A TrEST:

Date:

To:

From:

Re:

Aprill9, 2019

SHAWNEE COUNTY SOLID WASTE DEPARTMENT

1515 N.W. SALINE STREET • SUITE 225 • TOPEKA, KANSAS 66618-2868 785-233-4774 FM 765-251-4929

MEMORANDUM

Cur1 F. Niehaus, P.E. Director of Solid Wasle

Board of Countv Commissioners

Curt F. Niehau:, P.E. ~-;;;;&~ Director of Public Works and Sol~ct4aste

Approval of Requesl to Award Bid for Commercial and Industrial Solid Waste Containers Quotation 034-19 BCC Approval to Solicit Bids: March 25, 2019

Audit Finance, on behalf of the Shawnee County Solid Waste Department (SCSWD), issued a Request for Quotation (RFQ) for the purpose of having a vendor supply the SCSV/D with various sizes of fabricated steel commercial and industrial solid waste containers.

By the April 16, 2019 due date, four vendors had submitted bids.

After reviewing the bids, it's the SCSWD's opinion that the best and lowest overall hid was submitted by Downing Sales and Service, Inc. of Phillipsburg, MO. for $43,182.00.

Steel containers are provided to SCSWD customers who require larger, more robust containers than the plastic totes provided to lhe vast majority of residential customers. As such, they are a needed by the SCSWD lo provide refuse and recycling services to some residential, and almost all commercial and industrial customers.

If approved, funding for this request will come fl:om the 2019 Solid Waste budget which is userfee rather than taxpayer funded.

Thank you for considering this request.

DEPARTMENT Solid Waste

TABULATION OF BIDS

QUOTATION NUMBER 034-19 Commercial Containers

PEOPLE PRESENT Mjchele Hanshaw. Gassy Duer

NAMES OF BIDDERS American Equip Wastequip Downing Elliot Equipment Sales

2 cubic yd containers 41.A .00 ld12.o0 45?.CO 454-.oo Eaoh

2 cubic yd containers 4 I.Pctod) I n.'1z.o.oc X 10 4. .co 4 Mo.oo

3 c.y. containers rear load 77J.oo lJ((.(). oo 1~40.00 7-CtS.oo Each

3 c.y. containers 3. 9JCDS.DQ :Z,, .CD '? zro.co 3 C'fr?.oD X5

3 c.y. containers front load .

Each 510.00 413.co 010-00 S'lo.oo 3 c.y. containers front load

2 ~"XJ.CO 2. ?::li?.oO 2. &00.00 Z <JBO.oo X5

6 c.y. containers front load -'1 :z:.s. ou lPf:ID.00 7rfl,OO 7((;6. 00 Eaoh

6 c.y. containers front load

5. J45. oD 4.Bo2.00 4 ,C)O{).OO s '36'0.00 Eaoh 8 cy front load slant top

?:/o?.co 1'-rle.oo ?,25.00 925.00 ""' 8 cy front load 12.<//B.OO II 234 .cc II <Soz;o • oo 12 Cf'b(WO X 14

8 cy front load flat top I. D0'5. OD f)Zs.oo 1'-A£.GD JOBO.oo each

8 cy front load

l4' 010. oD I J. "- .. oc II £;.-n.oo 14 -roo.oo Xl4 .

S~o ""'. ""'' 2,1J2B.bD 5,/DO.DD 4 7oo.ro Z,~yZb.CO u

'io+o.l 4<:J.~.oo 4S,3"£(.0C 43,182.00 47,3q8.00

APR l? 2(n~:J c:·"' :tC!·~

Date 04-16-19

MEMORANDUM

TO: Board of County Commissioners

FROM: Lea Dawn Welch, Court Administrator Yd Judicial District ~ DATE: Aprill8, 2019

RE: Request to Repurpose Previously Approved Capital Outlay Fl.Ulds

Please place this item on the next available BOCC Agenda for consideration and approval.

The Board of County Commissioners approved 2019 Capital Outlay funds of$237,376 for the renovation and remodeling of Courtrooms 300 and 311, The final contract ultimately

submitted by KBS Constructors, Inc. approved by the BCC and the Guaranteed Maximum Price

was $227,383. The difference between the Capital Outlay and the GMP is $9,993. Also included

in the GMP are contingency funds for Courtroom 311 of$11,034.31 and Courtroom 300 of $10,545.32. These amounts total $21,579.63.

KBS has submitted a bid for bench monitor modifications in the amount of$2,768 per courtroom. A copy of this proposal is attached. We are requesting the $9,993 (difference

between Capital Outlay and GMP) be repurposed for bench modifications in three courtrooms at

a cost of $2,768 each for a total of $8,304. We are also requesting that, should any contingency

funds remain at the completion of the current renovation project, those funds also be repurposed

to modify the benches in up to seven (7) additional courtrooms, which would total up to $19,376.

With the consent of the Board of County Commissioners, allowing the Court to repurpose previously approved Capital Outlay funds and utilize unspent contingency ftmds will benefit the

judges of the Third Judicial District in making their courtrooms more functional and efficient It

will also allow the court to take advantage of cost savings while KBS contactors are already in the building completing work on Courtroom 300.

Please feel free to contact me at (785) 251-6789 if you have any questions or need additional information.

r----------------------------------------------------------------------------------~

KBS Shawnee County Court Administration Attn: Lea Dawn Welch 200 SE 7111 St., Room 406 Topeka,KS 66603 [email protected]

Re: Judge Bench Monitor Modifications

Dear Lea Dawn:

April3, 2019

This proposal is for the work we discussed in regard to modifying existing Judge's Bench to accommodate monitor upgrades. This proposal is based upon our discussions as well as my recent visit to your facility and the scope of work we have outlined below. We propose to provide the labor and materials necessary to successfully complete the project

per scope below for the proposed cost of: $ 2,768.00 (per Bench)

Scope of Work: • Provide layout requirements per scenario

• Coordinate owner's equipment as required to perform modifications

• Provide dust protection as required per surroundings • Cut and remove existing countertop as required to provide 46" x 11" opening

• Provide and install plastic laminate shelf with brackets below new opening

• Provide trim piece as required at perimeter of countertop opening • Coordinate owner's equipment re-installation

• Remove debris from jobsite

Exclusions:

• Re-finishing existing countertops

• Electrical, Plumbing, HVAC, Security, Data, Audio/Visual Equipment

• Hazardous Material removal and disposal (Asbestos, Lead, Mercury, etc.)

• Sales Tax, Bond, Building Permit, Builder's Risk

• Any item not specifically listed above

If you have any questions, please feel free to contact me at any time.

Sincerely,

Q~reh~l,' Prt:;;J; KBS CONSTRUCTORS, INC.

1701 S.W.41stSt. 14955W.117thSt.

555 Poyntz Ave.

Topeka, KS 66609 Olathe, KS 66062

Manhattan, KS 66503

785-266-4222 913-422-5300 785-340-3916

Fax 785-266-33.13 Fax 913-422-5320 Fax 785-340-3921