BOARD OF COOPERATIVE EDUCATIONAL SERVICES...1. Resolution to Approve Updated Career and Technical Education Advisory Council Membership for 2017-18 2. Resolution to Approve Donation

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BOARD OF COOPERATIVE EDUCATIONAL SERVICES

SECOND SUPERVISORY DISTRICT

COUNTIES OF MONROE AND ORLEANS

There will be a group photo at 6:15 p.m. in the Educational Services Center, Professional Development Center,

Room 4.

There will be a Regular Meeting of the Board of Cooperative Educational Services on Wednesday,

December 20, 2017 at 7:00 p.m. in the Board Room of the Richard E. Ten Haken Educational Services Center,

3599 Big Ridge Road, Spencerport, New York 14559.

BOARD MEMBERS

Dennis Laba, President

R. Charles Phillips, Vice President

John Abbott

Kathleen Dillon

John Heise

George Howard

Gerald Maar

Michael May

Constance Rockow

AGENDA

1. Call the Meeting to Order

2. Pledge of Allegiance

3. Agenda Item(s) Modifications

4. Approval of Minutes: November 15, 2017 Regular Meeting Minutes

5. Public Interaction

6. Financial Reports

1. Resolution to Accept Treasurer’s Report

2. Resolution to Accept WinCap Report

3. Internal Claims Exception Log

7. Old Business

1. Capital Project Update (Campus Construction)

8. Board Presentations: Preschool Budget (Barbara Martorana)

9. New Business

1. Resolution to Approve Updated Career and Technical Education Advisory Council Membership for

2017-18

2. Resolution to Approve Donation of $100 from Greece Rotary Club

3. Resolution to Approve 1-Year Extension for the Westside Academy Lease at Gates

4. Resolution to Certify Lead Evaluator of Teachers

10. Personnel and Staffing

1. Resolution to Approve Personnel and Staffing Agenda

December 20, 2017 Regular Board Meeting Agenda

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11. Bids/Lease Purchases

1. Resolution to Accept Cooperative Lunch Paper and Plastic Supply Bid

2. Resolution to Accept Cooperative Plumbing Repair, Maintenance and Installation Service Bid

3. Resolution to Accept Cooperative Electrical Repair, Maintenance and Installation Service Bid

4. Resolution to Accept Cooperative HVAC Repair, Maintenance and Installation Service Bid

5. Resolution to Accept Holley CSD lease purchase of Xerox copier equipment

12. Executive Officer’s Reports

1. Albany D.S. Report

2. Local Update

13. Committee Reports

Labor Relations Committee (J. Abbott/J. Heise)

Legislation Committee (J. Heise/J. Abbott)

Information Exchange Committee (D. Laba/R. Charles Phillips)

14. Upcoming Meetings/Calendar Events

December 25 BOCES 2 Closed

December 25-29 Recess (no school)

January 1 BOCES 2 Closed

January 3 Noon MCSBA Legislative Committee (Double Tree Inn, Henrietta)

January 3 5:45pm MCSBA Board Presidents Meeting (Double Tree Inn, Henrietta)

January 10 9:30am Board Officer Agenda Review

January 10 Noon MCSBA Information Exchange Committee (Double Tree Inn, Henrietta)


January 17 Noon MCSBA Labor Relations Committee (Double Tree Inn, Henrietta)

January 17 7pm Regular Board Meeting (ESC, Board Room)

April 5-10, 2018 National School Boards Association Convention (NSBA)

15. Other Items

16. Adjournment



3. Agenda Item(s) Modifications

4. Approval of Minutes: November 15, 2017 Regular Meeting Minutes

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BOARD OF COOPERATIVE EDUCATIONAL SERVICES

SECOND SUPERVISORY DISTRICT

COUNTIES OF MONROE AND ORLEANS

Minutes of the Regular Meeting of the Board of Cooperative Educational Services, Second Supervisory

District of Monroe and Orleans Counties, held on November 15, 2017 at 7:00 p.m. at the Richard E. Ten

Haken Educational Services Center, Spencerport, New York 14559.

Members Present:



Kathleen Dillon

John Heise

George Howard

Gerald Maar

Michael May

Constance Rockow

Members Absent:

John Abbott

Staff Present:

Jo Anne Antonacci

Karen Brown, Esq.

Ginger Critchley

Stephen Dawe

Timothy Dobbertin

Ken Maley

Dr. Marijo Pearson

Karen Poland

Steve Roland

Dr. Michelle Ryan

Guests:

Mark Esposito, John Limbeck, and Marco Marascio (Campus Construction)

Mike Place (LaBella)


The meeting was called to order by President Laba at 7:00 p.m.


3. Agenda/Items(s) Modifications

Resolved: To approve the Agenda as presented.

Moved by J. Heise, seconded by M. May; passed unanimously.

4. Approval of Minutes

Resolved: To approve the October 18, 2017 Regular Meeting Minutes as presented.

Motion by J. Heise, seconded by M. May; passed unanimously.


There was no public interaction.

November 15, 2017 Regular Meeting Minutes

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S. Roland reported on Treasurer’s Report, WINCAP Report, Internal Claims Exception Log, and

2017-2018 Annual Grant Summary Review.

Resolved: To approve the Treasurer’s and WINCAP Reports as presented.

Motion by J. Heise, seconded by G. Maar; passed unanimously.

7. Old Business

1. Marco Marascio from Campus Construction gave a capital project update. At

7:10 p.m., Mark Esposito, Marco Marascio, John Limbeck (from Campus

Construction), and Mike Place (from LaBella) left the meeting.

8. Board Presentation: Communications

Communications Manager Steve Dawe and Digital Production Coordinator Ken Maley gave a

presentation on Communication Services – Printing and Graphics. The board asked questions and

thanked them for their presentation. Ken Maley left the meeting at 7:20 p.m.

9. Audit Committee Update

1. S. Roland reported on the October 18, 2017 Audit Committee Meeting Minutes.

10. New Business

1. Resolved that the Board approved the Agreement between the District Superintendent of

Monroe 2-Orleans BOCES and the Monroe 2-Orleans BOCES Teachers’ Association, for the

period of July 1, 2017 – June 30, 2020, as presented.

Motion by J. Heise, seconded by G. Maar; passed unanimously.

2. Resolved: To Accept the Two-Year Extension on the Roberts Wesleyan College Lease as

presented.

Moved by J. Heise, seconded by C. Rockow; passed unanimously.

3. Resolved: To Accept Single Audit Report for Year Ended June 30, 2017 as presented. No

action plan is required, as there were no findings or questionable costs.

Moved by G. Maar, seconded by K. Dillon; passed unanimously.

4. Resolved: To Approve the 2017 Extended School Year (ESY) Classroom Lease

Amendment for Churchville-Chili Central School District as presented.

Motion by J. Heise, seconded by K. Dillon; passed unanimously.

5. Resolved: To accept the Extraclassroom Activity Funds Financial Report and Corrective

Action Plan for year ended June 30, 2017 as presented.

Motion by J. Heise, seconded by K. Dillon; passed unanimously.


1. Resolved: To approve the Personnel and Staffing Agenda as presented.

Motion by M. May, seconded by G. Maar; passed unanimously.


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Resolved: To accept the bid recommendations and awarding of the following bids and lease

purchases as presented:

1. Cooperative Electricity Supply Bid

Energy Cooperative of America, Inc. Actual Usage

2. Erie 1 BOCES FY 2017-2018 Instructional Technology State Wide Licensing Agreements –

Add on #1

WHEREAS, It is the plan of a number of BOCES districts in New York, to consent to jointly

enter into an agreement for Cengage, Charmtech Labs, Front Row, Kinder Robotics, Mad Learn,

My Power Learning, My Stem Kits, Turnit In, Tynker, and,

WHEREAS, The Monroe 2-Orleans BOCES is desirous of participating with other BOCES

Districts in New York State in joint agreements for the software/learning packages and

licensing mentioned above as authorized by General Municipal Law, Section 119-0, and,

BE IT RESOLVED, that the Monroe 2-Orleans BOCES Board authorizes Erie 1 BOCES to

represent it in all matters leading up to and entering into a contract for the purchase of and

licensing of the above mentioned software/learning packages, and,

BE IT FURTHER RESOLVED, that the Monroe 2-Orleans BOCES Board agrees to assume

its equitable share of the costs associated with Erie 1 BOCES negotiating the Agreements,

and,

BE IT FURTHER RESOLVED, that the Monroe 2-Orleans BOCES Board agrees

(1) to abide by majority decisions of the participating BOCES on quality standards;

(2) Erie 1 BOCES will negotiate contracts according to the majority recommendations; (3)

that after contract agreement, it will conduct all purchasing arrangements directly with the

vendor.

3. Resolved: To purchase Toshiba copier equipment (3-year term) for the Wheatland-Chili

CSD. The total installment purchase cost will be $13,009.68 with monthly

payments.

Whereas, Board of Cooperative Educational Services, Second Supervisory District of Monroe

County (“BOCES 2”), a body politic and corporate duly organized and existing as a political

subdivision, municipal corporation or similar public entity of the State of New York, is

authorized by the laws of the State of New York to purchase, acquire and lease personal

property and to enter into contracts with respect thereto; and

Whereas, pursuant to New York State Education Regulations contained at 8 NYCRR Part

170.3(f), and in furtherance of BOCES 2’s mission and essential functions, BOCES 2 desires to

purchase, acquire and lease certain equipment constituting personal property in connection

BOCES’s ongoing service programs; to wit, the Lessor anticipates entering into a contract with

Wheatland-Chili Central School District (the “District”) relating to same; and

Whereas, in order to acquire such equipment, the BOCES 2 proposes to enter into with Toshiba

Business Solutions (the “Lessor”), the form of which has been presented to the governing body

of the BOCES 2 at this meeting; and


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Whereas, the governing body of the BOCES 2 deems it for the benefit of the BOCES 2 and

for the efficient and effective administration thereof to enter into the Agreement for the

purchase, acquisition and leasing of the equipment therein described on the terms and

conditions therein provided;

Now, Therefore, Be It And It Is Hereby Resolved;

Section 1. Approval of Documents. The form, terms and provisions of the Agreement and

cross-contracts with the District (collectively, the “Agreements”) are hereby approved in

substantially the form presented at this meeting, with such insertions, omissions and changes

as shall be approved by counsel to BOCES 2 or other authorized representatives of BOCES 2

executing the same, the execution of such documents being conclusive evidence of such

approval; and the President of the Board of Education of BOCES 2 is hereby authorized and

directed to execute, and the Superintendent of BOCES 2 is hereby authorized and directed to

attest and countersign the Agreements and any related exhibits attached thereto, and the

District Clerk of BOCES 2 is hereby authorized to affix the seal of BOCES 2 to such

documents.

Section 2. Findings- Financial. The Board of Education finds and determines that it is in

BOCES 2’s best financial interest to acquire the Equipment for the benefit of the District

because:

i. it provides an opportunity to use the equipment without committing to the full costs

of purchase; and

ii. after seeking competitive quotes, Lessor provides the most financially advantageous

lease terms; and

Section 3. Findings - Ordinary Contingent Expense. The Board of Education finds and

determines that the Equipment is necessary to maintain BOCES 2’s educational program,

preserve property or assure the health and safety of students and staff and thus payments under

the Agreements constitute ordinary contingent expenses.

Section 4. Other Actions Authorized. The officers and employees of BOCES 2 shall take all

action necessary or reasonably required by the parties to the Agreements to carry out, give

effect to and consummate the transactions contemplated thereby and to take all action necessary

in conformity therewith, including, without limitation, the execution and delivery of any closing

and other documents required to be delivered in connection with the Agreements.

Section 5. No General Liability. Nothing contained in this Resolution, the Agreements nor any

other instrument shall be construed with respect to BOCES 2 as incurring a pecuniary liability

or charge upon the general credit of BOCES 2 or against its taxing power, nor shall the breach

of any agreement contained in this Resolution, the Agreements or any other instrument or

document executed in connection therewith impose any pecuniary liability upon BOCES 2 or

any charge upon its general credit or against its taxing power, except to the extent that the

Rental Payments payable under the Agreements are special limited obligations of BOCES 2 as

provided in the Agreements.

Section 6. Section 265(b)(3) Designation. BOCES 2 hereby designates the Agreements as a

“qualified tax-exempt obligation” for the purposes and within the meaning of Section 265(b)(3)

of the Internal Revenue Code of 1986, as amended. BOCES 2 further represents that BOCES 2


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reasonably anticipates that BOCES 2 and other entities that BOCES 2 controls will not issue

tax-exempt obligations (including the Agreement) that exceed the aggregate principal amount

of $10,000,000 during the calendar year in which the Agreement is executed and delivered.

Section 7. Severability. If any section, paragraph, clause or provision of this Resolution shall

for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such

section, paragraph, clause or provision shall not affect any of the remaining provisions of this

Resolution.

Section 8. Effective Date. This Resolution shall be effective immediately upon its approval and

adoption.

DESCRIPTION OF EQUIPMENT:

2-Toshiba e-Studio 3505AC

Cost of the Equipment: $13,009.68

Finance Cost: $ 0

Total Cost: $13,009.68

DISTRICT INSTALLMENT PAYMENT SCHEDULE

Payment Amount

FY 17/18 $2,529.66 (billed monthly) – (pro-rated)

FY 18/19 $4,336.56 (billed monthly)



4. Resolved: To purchase Toshiba copier equipment (5-year term) for the Wheatland-Chili

CSD. The total installment purchase cost will be $18,759.60 with monthly

payments.










Wheatland-Chili Central School District (the “District”) relating to same; and

Whereas, in order to acquire such equipment, the BOCES 2 proposes to enter into with Toshiba

Business Solutions (the “Lessor”), the form of which has been presented to the governing body

of the BOCES 2 at this meeting; and






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documents.



because:

i. it provides an opportunity to use the equipment without committing to the full

costs of purchase; and

ii. after seeking competitive quotes, Lessor provides the most financially

advantageous lease terms; and


























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Resolution.


adoption.


1-Toshiba e-Studio 907


Finance Cost: $ 0



Payment Amount







5. Resolved: To purchase Xerox and Canon copier equipment for the Gates Chili CSD. The

total installment purchase cost will be $72,948.32 with annual payments.










Gates Chili Central School District (the “District”) relating to same; and

Whereas, in order to acquire such equipment, the BOCES 2 proposes to enter into with M & T

Bank (the “Lessor”), the form of which has been presented to the governing body of the

BOCES 2 at this meeting; and








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documents.



because:


of purchase; and


lease terms; and



























Resolution.


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adoption.


1-Xerox D125

1-Xerox B8055

1-Xerox B7035

1-Canon IR8595


Finance Cost: $2,473.76



Payment Amount

FY 17/18 $18,237.08 (billed annually)




6. Resolved: To purchase Xerox copier equipment for the Churchville-Chili CSD. The total

installment purchase cost will be $107,021.40 with monthly payments.










Churchville-Chili Central School District (the “District”) relating to same; and

Whereas, in order to acquire such equipment, the BOCES 2 proposes to enter into with Xerox

(the “Lessor”), the form of which has been presented to the governing body of the BOCES 2 at

this meeting; and











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documents.



because:


of purchase; and


lease terms; and



























Resolution.


adoption.


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6-Xerox D95CP

1-Xerox B8097H

1-Xerox C8055H

1-Xerox B8075H


Finance Cost: $0

Total Cost: $107,021.40


Payment Amount

FY 17/18 $12,485.83 (billed monthly) – (Pro-rated)





FY 22/23 $ 8,918.45 (billed monthly) – (Pro-rated)

Motion by C. Rockow, seconded by M. May; passed unanimously.

13. Executive Officer’s Report

Barbara Martorana attended the preschool rate setting group session in Albany. Revised rate

setting methodology recommendations will be made to the New York State Board of Regents.

The westside Chief School Administrators will be hosting area legislators at their November

monthly meeting.

Monroe One District Superintendent Dan White and Jo Anne Antonacci recently attended

Rochester Business Journal’s Technology and Manufacturing Awards Event with Jeff Adair. Mr.

Adair is interested in looking at the BOCES construction classes for possible assistance with

Monroe County projects.

The Chief School Administrators recently held a retreat focusing on resiliency as well as social

and emotional well-being.

Jo Anne Antonacci, Steve Roland, Tom Burke and Chris Barrow recently met with Rochester

Tech Park leadership to discuss various property issues and solutions.


Labor Relations Committee (J. Abbott/J. Heise) – There were no updates.

Legislation Committee (J. Heise/J. Abbott) – There were no updates.

Information Exchange Committee (D. Laba/R. Charles Phillips) – Tim Dobbertin and others

served on a panel to discuss building resilience to address the impact of trauma.

15. Upcoming Meetings/Events

The various meetings for the upcoming month were listed on the agenda.


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16. Other Items

There were no other items.

At 7:56 p.m., a motion was made by M. May, seconded by K. Dillon, passed unanimously to enter into

Executive Session to discuss the employment history of a particular person(s) and pending litigation.

Respectfully submitted,

Virginia M. Critchley

Clerk of the Board

17. The Board entered into Executive Session at 7:58 p.m.

Members Present:



Kathleen Dillon

John Heise

George Howard

Gerald Maar

Michael May

Constance Rockow

Members Absent:

John Abbott

Staff Present:

Jo Anne Antonacci

Karen Brown

Tim Dobbertin

Steve Roland

At 8:22 p.m. a motion was made by J. Heise, seconded by K. Dillon to come out of executive session; passed

unanimously.

18. Adjournment

At 8:23 p.m., a motion was made by M. May to adjourn the meeting, seconded by C. Rockow; passed

unanimously.

Respectfully submitted,

Jo Anne L. Antonacci

Clerk Pro-Tem



1. Resolution to Accept Treasurer’s Report

2. Resolution to Accept WinCap Report

3. Internal Claims Exception Log

7. Old Business

1. Capital Project Update (Campus Construction)

8. Board Presentations: Preschool Budget (Barbara Martorana)

9. New Business

1. Resolution to Approve Updated Career and Technical Education Advisory

Council Membership for 2017-18

9. New Business

2. Resolution to Approve Donation of $100 from Greece Rotary Club

9. New Business

3. Resolution to Approve 1-Year Extension for the Westside Academy Lease at Gates

9. New Business

4. Resolution to Certify Lead Evaluator of Teachers

Item 9.4

RESOLUTION TO CERTIFY LEAD EVALUATOR OF TEACHERS

WHEREAS, the BOCES Board has been provided evidence that the following

individuals have completed training which meets the requirements of 8 NYCRR

30-2.9 and the Monroe 2-Orleans BOCES 2017-2018 State-approved Annual

Professional Performance Review Plan for certification as a Lead Evaluator of

teachers, therefore

BE IT RESOLVED, that, upon recommendation of the District Superintendent, the

following individuals be certified as a Lead Evaluator of teachers:

Emily Lathers

Nichole Outhouse

Paula Schneider


1. Resolution to Approve Personnel and Staffing Agenda


1. Resolution to Accept Cooperative Lunch Paper and Plastic Supply Bid

2. Resolution to Accept Cooperative Plumbing Repair, Maintenance and

Installation Service Bid

3. Resolution to Accept Cooperative Electrical Repair, Maintenance and


4. Resolution to Accept Cooperative HVAC Repair, Maintenance and


5. Resolution to Accept Holley CSD lease purchase of Xerox copier

equipment

12. Executive Officer’s Reports

1. Albany D.S. Report

2. Local Update


Labor Relations Committee (J. Abbott/J. Heise)

Legislation Committee (J. Heise/J. Abbott)

Information Exchange Committee (D. Laba/R. Charles Phillips)

14. Upcoming Meetings/Calendar Events

December 25 BOCES 2 Closed

December 25-29 Recess (no school)


January 3 Noon MCSBA Legislative Committee (Double Tree Inn,

Henrietta)

January 3 5:45pm MCSBA Board Presidents Meeting (Double Tree Inn,

Henrietta)

January 10 9:30am Board Officer Agenda Review

January 10 Noon MCSBA Information Exchange Committee (Double

Tree Inn, Henrietta)


January 17 Noon MCSBA Labor Relations Committee (Double Tree Inn,

Henrietta)

January 17 7pm Regular Board Meeting (ESC, Board Room)

April 5-10, 2018 National School Boards Association Convention (NSBA)

15. Other Items

16. Adjournment