A RESOLUTION TO APPROVE EXTENSION OF THE ...Page Number 035 McMinn County Commission Minutes - Regular Session April 21, 2014 G. A Resolution to Approve and Award the Semi-Annual Liquid

Page Number 030McMinn County CommissionMinutes - Regular SessionApril 21, 2014

The McMinn County Board of Commissioners met in Regular Session on April 21, 2014, at 7:30 pm, in the Blue Room of the McMinn County Courthouse.

1. CALL TO ORDER

The meeting was called to order by Chairman David Crews.

2. INVOCATION

The Invocation was given by Commissioner J W McPhail.

3. PLEDGE TO THE FLAG

The Pledge to the Flag was led by Commissioner Scott Curtis.

4. ROLL CALL

Roll Call was taken by Evonne Hoback, McMinn County Clerk, as recorded:

Scott Curtis - PresentDale Holbrook - PresentTim King - PresentRoger Masingale - PresentMatt Mason - PresentJ. W. McPhail - PresentBob Powers - AbsentTad Simpson - PresentCharles Slack - PresentChairman David Crews - Present

5. APPROVAL OF MINUTES

Copies of the Minutes of the Regular Session on March 17, 2014 were provided to the McMinn County Commissioners.

MOTION made by Commissioner Holbrook, and seconded by Commissioner King, to approve the minutes of March 17, 2014.

Motion carried by voice vote.

6. APPROVAL OF BIDS AND PURCHASES

A. A Resolution to Approve Extension of the Annual Waste Tire Processing Bid.

Mr. Luallen presented resolution #14-022, along with a letter of recommendation from Stan Moses Landfill Supervisor and letter from Liberty Tire Recycling.

RESOLUTION NO. 14-022

A RESOLUTION TO APPROVE EXTENSION OF THE ANNUAL

WASTE TIRE PROCESSING BID

WHEREAS, in order to properly perform the essential operations of county government goods and services mustoften be let for bid; and


Resolution No. 14-022 (con’t)

WHEREAS, the current bid allows for extension of the contract upon agreement of both parties; and

WHEREAS, Stan Moses, McMinn County Landfill Supervisor has requested to extend the current agreement forbidding the annual requirements of waste tire processing for the period of July 1, 2014 through June 30, 2015; and

WHEREAS, Stan Moses, McMinn County Landfill Supervisor recommends the bid contract be renewed foranother year to Liberty Tire Recyclers at the same rate of last year being $91.00 per ton.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY,TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAY OF APRIL, 2014, that thisCommission does hereby approve the recommendation of the landfill supervisor.

(Orig signed by John M. Gentry)McMinn County Mayor

Attest:

(Orig signed by Evonne Hoback)County Clerk

MOTION made by Commissioner Simpson, and seconded by Commissioner Slack, to approve this resolution.


B. A Resolution to Approve and Award the Bid for Turn-Out Gear for McMinn County Rural Fire Department.

Mr. Luallen presented resolution #14-023, along with a letter of recommendation from Scott Thompson McMinn County Fire Chief and bid summary sheet and did have Emergency Service Committee Approval.


A RESOLUTION TO APPROVE AND AWARD THE BID FORTURN-OUT GEAR FOR MCMINN COUNTY RURAL

FIRE DEPARTMENT

WHEREAS, in order to properly perform the essential operations of county government, goods and services mustoften be let for bid; and

WHEREAS, the McMinn County Rural Fire Chief Scott Thompson has requested the purchase of turn-out gear,in order to properly carry out the functions of the department; and

WHEREAS, McMinn County has followed the proper procedures in securing the bids; and

WHEREAS, Scott Thompson, McMinn County Rural Fire Chief has recommended the bid be awarded toNAFECO, of Decatur, AL, the only and low bidder meeting specifications; and

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL 2014, that this Commission does hereby approve the recommendation of the Rural Fire Chief.




Attest:


MOTION made by Commissioner Holbrook, and seconded by Commissioner King, to approve this resolution.


C. A Resolution to Approve and Award the Annual Bid for Crushed Stone.

Mr. Luallen presented resolution #14-024, along with a letter of recommendation from Stan Moses Landfill Supervisor and Bid Summary Sheet.


A RESOLUTION TO APPROVE AND AWARD THE ANNUALBID FOR CRUSHED STONE


WHEREAS, the McMinn County Solid Waste Manager, Stan Moses, requests the purchase of crushed stone forthe period of May 1, 2014 through April 30, 2015, in order to properly carry out the functions of the department; and


WHEREAS, Stan Moses, McMinn County Solid Waste Manager has recommended the bid be awarded toBluegrass Materials of Calhoun, TN, the low bidder meeting specifications.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY,TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL 2014, that this Commissiondoes hereby approve the recommendation of the Solid Waste Manager.


Attest:


MOTION made by Commissioner Masingale, and seconded by Commissioner Simpson, to approve this resolution.


D. A Resolution to Approve and Award the Annual Micro-Paving Bid for State Aid Roads.

Mr. Luallen presented resolution #14-025, along with a letter of recommendation from Randall Moss Highway Commissioner and Bid Summary Sheet.




A RESOLUTION TO APPROVE AND AWARD THEANNUAL MICRO-PAVING BID FOR STATE AID ROADS



WHEREAS, Randall Moss, McMinn County Highway Commissioner has recommended the bid be awarded tothe low bidder, Hudson Construction Company of Chattanooga, TN, for the bid period of April 1, 2014 throughSeptember 30, 2014.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY,TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL 2014, that this Commissiondoes hereby approve the recommendation of the Highway Commissioner.


Attest:


MOTION made by Commissioner Holbrook, and seconded by Commissioner Slack, to approve this resolution.


E. A Resolution to Approve and Award the Annual Micro-Paving Bid for Various County Roads.



A RESOLUTION TO APPROVE AND AWARD THEANNUAL MICRO-PAVING BID FOR VARIOUS COUNTY ROADS



WHEREAS, Randall Moss, McMinn County Highway Commissioner has recommended the bid be awarded tothe low bidder, Hudson Construction Company of Chattanooga, TN, for the bid period of April 1, 2014 throughSeptember 30, 2014.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY,TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL 2014, that this Commissiondoes hereby approve the recommendation of the Highway Commissioner.




Attest:


MOTION made by Commissioner King, and seconded by Commissioner McPhail, to approve this resolution.


F. A Resolution to Approve a Bid Contract Extension with Erosion Solutions for Pumping and Hauling of Landfill Leachate.

Mr. Luallen presented resolution #14-027, along with a letter of recommendation from Stan Moses Landfill Supervisor and letter from Erosion Solutions.


A RESOLUTION TO APPROVE A BID CONTRACT EXTENSION WITH EROSIONSOLUTIONS FOR PUMPING AND HAULING OF

LANDFILL LEACHATE

WHEREAS, in order to properly perform the essential operations of county government as prescribed by law,goods and services must often be let for bid; and

WHEREAS, the leachate bid provides an option to be extended for an additional year; and

WHEREAS, the McMinn County Landfill Supervisor has requested to extend the contract for pumping andhauling of landfill leachate to the current vendor, Erosion Solutions, for the period of July 1, 2014 through June 30, 2015;and

WHEREAS, Erosion Solutions has agreed to extend the current bid for the additional period with no increase inprice; and

WHEREAS, Stan Moses, McMinn County Landfill Supervisor, has recommended the bid be extended twelve(12) months at the current price, $.049 per gallon, to Erosion Solutions.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY,TENNESSEEE, MEETING IN REGULAR SESSION ON THIS THE 21st DAY OF APRIL, 2014 THAT THECOMMISSION DOES HEREBY APPROVE THE BID CONTRACT EXTENSION WITH EROSIONSOLUTIONS, based upon the recommendation of the Landfill Supervisor.

AND FURTHERMORE RESOLVES to grant, authority to the County Mayor or his designee to carry out the duties of said contract.


Attest:


MOTION made by Commissioner Slack, and seconded by Commissioner Simpson, to approve this resolution.



G. A Resolution to Approve and Award the Semi-Annual Liquid Asphalt Bid.



A RESOLUTION TO APPROVE AND AWARD THESEMI-ANNUAL LIQUID ASPHALT BID


WHEREAS, Randall Moss, McMinn County Highway Commissioner requests the purchase of liquid asphalt forthe period of May 1, 2014 thru October 31, 2014, in order to properly carry out the functions of the department; and


WHEREAS, Randall Moss, McMinn County Highway Commissioner recommends the bid be awarded to thevendor with the lowest bid price per item meeting specifications (see attached letter).

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL, 2014, that this Commission does hereby approve the recommendation of the Highway Commissioner.


Attest:


MOTION made by Commissioner Masingale, and seconded by Commissioner Slack, to approve this resolution.


H. A Resolution to Approve and Award the Annual Road Striping Bid.

Mr. Luallen presented resolution #14-029, along with a letter of recommendation from Randall Moss Highway Commissioner and Bid Summary Sheet


A RESOLUTION TO APPROVE AND AWARD THEANNUAL ROAD STRIPING BID


WHEREAS, the McMinn County Highway Department requested to purchase road striping for the period of May1, 2014 through April 30, 2015, in order to properly carry out the functions of the department; and




WHEREAS, Randall Moss, McMinn County Highway Commissioner has recommended the bid be awarded tothe low bidder, Highway Markings of Knoxville, TN.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL 2014, that this Commissiondoes hereby approve the recommendation of the McMinn County Highway Commissioner.


Attest:




I. A Resolution to Approve and Award the Annual Bid of Hot Mix.

Mr. Luallen presented resolution #14-030, along with a letter of recommendation from Randall Moss Highway Commissioner and Bid Summary Sheet


A RESOLUTION TO APPROVE AND AWARD THEANNUAL BID OF HOT MIX


WHEREAS, the McMinn County Highway Department requested to purchase hot mix for the period of May 1,2014 through April 30, 2015, in order to properly carry out the functions of the department; and


WHEREAS, Randall Moss, McMinn County Highway Commissioner has recommended the bid be awarded tothe low bidder who will be determined by availability at the plant and haul bill of McMinn County trucks at time ofpurchase.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAY OF APRIL 2014,that this Commission does hereby approve the recommendation of the Highway Commissioner.


Attest:

(Orig signed by Evonne HobackCounty Clerk



MOTION made by Commissioner McPhail, and seconded by Commissioner Curtis, to approve this resolution.


J. A Resolution to Approve and Award Bid for Uniform Rental Services for McMinn County Employees.

Mr. Luallen presented resolution #14-031, along with letters of recommendations from department heads, Stan Moses Landfill Supervisor, Randall Moss Highway Commissioner, Scott McDowell Maintenance Supervisor and Bid Summary Sheet attached.

RESOLUTION 14-031

RESOLUTION TO APPROVE AND AWARD BID FOR UNIFORM RENTAL SERVICESFOR MCMINN COUNTY EMPLOYEES

WHEREAS, in order to properly perform the essential operations of county government, goods andservices must often be let for bid; and

WHEREAS, the McMinn County Departments utilizing uniform services requests the uniform rental belet for bid; and


WHEREAS, the Department Heads from the departments involved recommends the bid be awarded toCintas Corporation of Chattanooga, TN, the low bidder meeting specifications as indicated on the letters ofrecommendation (see attached).

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINNCOUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL, 2014,that this Commission does hereby approve the recommendation of the McMinn County Supervisors andDepartment Heads.


Attest:


MOTION made by Commissioner Holbrook, and seconded by Commissioner Slack, to approve this resolution.



K. A Resolution to Approve and Award the Bid of a Diesel Tractor for McMinn County Airport.

Mr. Luallen presented resolution #14-032, along with a letter of recommendation from County Mayor John Gentry and Bid Summary Sheet attached and did have Airport Committee Approval. Mayor Gentrysaid that there is a state grant for this.


A RESOLUTION TO APPROVE AND AWARD THE BID OF A DIESEL TRACTOR FOR MCMINNCOUNTY AIRPORT


WHEREAS, the McMinn County Mayor’s Office has requested the purchase of a Diesel Mowing Tractor in theamount of $ 22,999.00 in order to properly carry out the functions of the department; and


WHEREAS, John Gentry, McMinn County Mayor has recommended the bid be awarded to Dooley TractorCompany of Athens, TN, the low bid meeting specifications.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY,TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL, 2014, that this Commissiondoes hereby approve awarding the bid of a Diesel Mowing Tractor in the amount $ 22,999.00 to Dooley TractorCompany.


Attest:




7. REVIEW AND APPROVAL OF CONTRACTS

A. A Resolution to Approve Audit Fee Proposal with Henderson Hutcherson & McCullough, PLLC.

Mr. Luallen presented resolution #14-033.


A RESOLUTION TO APPROVE AUDIT FEE PROPOSALWITH HENDERSON HUTCHERSON & MCCULLOUGH, PLLC



WHEREAS, in order to properly perform the essential operations of county government McMinn County entersinto a contract each year for auditing services; and

WHEREAS, Henderson Hutcherson & McCullough submitted a proposal of $39,900 for the FY 2014 – 2015 forMcMinn County Fiscal and Fee Offices; and

WHEREAS, Henderson Hutcherson & McCullough appears to have the necessary qualifications to provide theannual financial and compliance audit for Fiscal Year 2013 - 2014; and

WHEREAS, McMinn County Finance Director, Jason Luallen recommends McMinn County enter into contractwith Henderson Hutcherson & McCullough to perform its annual financial and compliance audit due to past experiencewith this group.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINN COUNTY,TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL, 2014, that thisCommission does hereby approve the above audit fee proposal with Henderson Hutcherson & McCullough.


Attest:


MOTION made by Commissioner McPhail, and seconded by Commissioner Simpson, to approve this resolution.


B. A Resolution to Approve a Contract with Wiley Electronics to Provide NDB Maintenance service for the McMinn County Airport.

Mr. Luallen presented resolution #14-034, and copy of the Maintenance Service Contract attached. Ths did have Airport Committee Approval.

Resolution No. 14-034

A RESOLUTION TO APPROVE A CONTRACT WITH WILEY ELECTRONICS TO PROVIDE NDBMAINTENANCE SERVICE FOR THE McMINN COUNTY AIRPORT

WHEREAS, the McMinn County Airport has a non-directional beacon (NDB) which requires a FederalAviation Administration verified technician to inspect and service; and

WHEREAS, McMinn County’s previous NDB inspector/technician passed away; and

WHEREAS, McMinn County desires to secure the services of Wiley Electronics, a FAA verified andapproved NDB technician to inspect and service our NDB for a fee of one hundred and forty dollars($140.00) per month; and

WHEREAS, Wiley electronics may also provide PAPI and REIL lighting specific service at McMinnCounty’s request at the rate of forty dollars per hour; and



WHEREAS, Wiley Electronics fees are approved for fifty percent (50%) reimbursement from theTennessee Division of Aeronautics.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OFMcMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAYOF APRIL 2014, that this Commission does hereby approve the contract with Wiley Electronics toNDB inspection and service, as well as service when needed on the PAPI’s and REIL’s subject to thesaid terms of the contract, and further authorizes the County Mayor to execute any and all documentsnecessary to fulfill the intent of this resolution.


Attest:


MOTION made by Commissioner King, and seconded by Commissioner Masingale, to approve this resolution.


8. APPROVAL OF BUDGET AMENDMENT

Fund: General Fund #101

Mr. Luallen presented the following budget amendments, a copy of which was provided to each Commissioner and did have School Board Approval.

Fund: General Fund #101, Date: April 17, 2014

DEPARTMENT ACCOUNT FOLIO DEBIT CREDITDirect Federal Revenue Public Safety Partnership 47710 10,398.00Special Patrols Law Enforcement Equipment 54120-716 10,398.00Explanation: To budget revenue and Expenditures related to joint allocation grant with City of Athens from 2012 and 2013 Byrne Grants

State of Tennessee Other Public Safety Grants 46290 40,000.00Sheriff Overtime 54110-187 20,400.00Sheriff Other Equipment 54110-790 30,000.00 19,600.00

Explanation: To budget revenue and expenditures related to 2014 Governor’s Highway Safety Office grant with State of Tn. Dept. of Transportation.

MOTION made by Commissioner McPhail, and seconded by Commissioner Masingale to approve these budgetamendments.

Scott Curtis - AyeDale Holbrook - ayeTim King - AyeRoger Masingale - AyeMatt Mason - AyeJ. W. McPhail - AyeBob Powers - AbsentTad Simpson - AyeCharles Slack - AyeChairman David Crews - Aye

Motion carried by roll call vote, as recorded:


(Con’t)

Mr. Luallen presented three General Purpose School budget amendments, a copy of which was provided to eachCommissioner.

Fund: Federal Projects # 142, Title I #104 Date: March 21, 2014

DEPARTMENT ACCOUNT FOLIO DEBIT CREDITRegular Instruction Program Instructional Supplies 71100-429 369.19Regular Instruction Program Regular Instruction Equipment 71100-722 369.19Regular Instruction Program Instructional Supplies 71100-429 350.00Regular Instruction Program Regular Instruction Equipment 71100-722 350.00Regular Instruction Program Instructional Supplies 71100-429 150.00Regular Instruction Program Regular Instruction Equipment 71100-722 150.00

Regular EducationProgramSupport In Service/Staff Development 722110-524 300.00Explanation: To adjust line items of supplies/materials, Equipment, and Staff Development.

MOTION made by Commissioner Simpson, and seconded by Commissioner Slack, to approve these budget amendments.

Motion carried by roll call vote, as recorded:

Scott Curtis - AyeDale Holbrook - ayeTim King - AyeRoger Masingale - AyeMatt Mason - AyeJ. W. McPhail - AyeBob Powers - AbsentTad Simpson - AyeCharles Slack - AyeChairman David Crews - Aye

9. COMMENTS FOR THE AUDIENCE

None.

10. RESOLUTIONS

A. A Resolution to Approve the Selection of PDC Consultants, LLC as Project Engineers for Future Improvement Projects at the McMinn County Airport.

Mr. Gentry presented Resolution # 14-035. This did have Airport Committee Approval.


A RESOLUTION TO APPROVE THE SELECTION OF PDC CONSULTANTS, LLC AS PROJECTENGINEERS FOR FUTURE IMPROVEMENT PROJECTS

AT THE McMINN COUNTY AIRPORT

WHEREAS, McMinn County, as a recipient of federal aviation funds is required to conduct an open search every five years for professional engineering services for future projects at the McMinn County Airports;and

WHEREAS, McMinn County properly issued a Request for Qualifications for Professional Airport Services; and



WHEREAS, these services may include, but not be limited to general consulting, environmental assessment, justification studies, grant administration, funding procurement, planning and programming, engineering design, land surveying, resident engineering, architectural design, construction and associated services; and

WHEREAS, County Mayor John Gentry, Commission and Airport Committee Chairman David Crews, and former County Engineer and aeronautics engineer Robert Beene interviewed three engineering firms interested in providing said services, PDC Consultants, Coradino Group and Allen and Hoshell; and

WHEREAS, while each firm presented strengths and weaknesses, it was the consensus of the group to recommend the selection of PDC Consultants, LLC of Franklin, Tennessee based on the principal members’ in depth knowledge of the McMinn County Airport and its past projects by performing past environmental assessments, project management, master planning and project administration; and

WHEREAS, the engineering services shall be for a period not to exceed five years commencing from the date of the first project contract date; and

WHEREAS, McMinn County shall reserve and maintain the right to select another professional engineering service provider if it contends it holds more core competency in a specific field to perform one of the improvement projects without voiding the five year contract with PDC Consulting, LLC.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF McMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAY OF APRIL 2014, that this Commission does hereby approve the selection of PDC Consultants, LLC of Franklin, Tennessee to perform professional airport services for future improvement projects at the McMinn County Airport, and further authorizes the County Mayor to execute any and all documents necessary to fulfill the intent of this resolution.


Attest:


MOTION made by Commissioner Slack, and seconded by Commissioner McPhail, to approve this resolution.


B. A Resolution to Grant an Easement to Mr. Ted Quintard Through McMinn County Forest Property .

Mr. Gentry presented Resolution #14-036. This did have Forestry Committee Approval.


A RESOLUTION TO GRANT AN EASEMENT TO MR. TED QUINTARDTHROUGH McMINN COUNTY FOREST PROPERTY

WHEREAS, McMinn County owns certain property along County Roads 4, 5 and 20, known as theCounty Forest; and

WHEREAS, at the extreme western edge of the property Mr. Ted Quintard has requested an easementwith a maximum width of fifteen feet, seven and one half feet on both sides of the centerline of the existingdriveway; and



WHEREAS, this undocumented easement has reportedly been in existence prior to the establishmentof the County Forest and never became an issue until the property utilizing the easement was refinanced; and

WHEREAS, the McMinn County Forestry Board has met on two occasions to address this request, andin consultation with the County Attorney recommends the easement be granted: and

WHEREAS, the easement shall run from County Road 5 to the boundary of Mr. Quintard’s property,and shall not exceed fifteen feet in width.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OFMcMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAY OFAPRIL, 2014, that this Commission does hereby approve the recommendation of the McMinn County ForestryCommittee to grant an easement to Mr. Ted Quintard for the purpose of accessing his property adjacent to theMcMinn County Forest, and authorizes the County Attorney and County Mayor to prepare or sign anydocuments necessary to execute the purpose of this resolution.


Attest:


MOTION made by Commissioner McPhail, and seconded by Commissioner Slack, to approve this resolution.


C. A Resolution to Approve the Application Regarding Funding and Placement of a Rural Fire Hudrant.

Mr. Gentry presented Resolution #14-037. Did have Emergency Services Committee Approval.




Attest:


MOTION made by Commissioner Slack, and seconded by Commissioner Masingale, to approve this resolution. (Commissioner Simpson abstained from the vote)



D. A Resolution to Approve Matching Funds for Water Line Extension Project to County Road 440.

Mr. Gentry presented Resolution #14-038 with letter from Athens Utilities Board attached.

RESOLUTION NO.14-038

A RESOLUTION TO APPROVE MATCHING FUNDS FOR WATER LINE EXTENSION PROJECT TOCOUNTY ROAD 440

WHEREAS, in recognition of the critical need for safe, potable drinking water, McMinn County has establisheda water fund to assist with the extension of public water to their unserved citizens; and

WHEREAS, citizens living along County Road 440 have requested water service and have complied with AthensUtilities Board’s water extension policy; and

WHEREAS, Athens Utilities Board requests that McMinn County provide a 20% match for this project whichconsists of approximately 2,000 feet of 6-inch water line; and

WHEREAS, there is a fire hydrant proposed for the project that will add $3,000 to the project’s cost; and

WHEREAS, project engineers have estimated the total cost of the water line extension project to be $24,000; and

WHEREAS, McMinn County has agreed to pay 20% of the funds necessary to extend water lines into unservedareas of the county in order to encourage the extension of these important utilities to county residents; and

NOW THEREFORE BE IT RESOLVED that the McMinn County Commission agrees to provide $4800,which is twenty percent (20 %) matching funds, to assist with the extension of water lines to serve these homes.

BE IT ADDITIONALLY RESOLVED that the McMinn County Commission, meeting in regular session on the21st day of April 2014, authorizes the Mayor to enter into agreements and execute documents necessary to carry out theintent of this resolution.


Attest:


MOTION made by Commissioner Slack, and seconded by Commissioner Masingale, to approve this resolution.(Commissioner Simpson abstained from the vote)


E. A Resolution to Approve the Selection of the Firm of Barge Waggoner Sumner and Cannon to Prepare a Recreation Master Plan for Cooke Park.

Mr. Gentry presented Resolution #14-039. This did have Recreation Advisory Board Approval. The funding will come from funds set aside for recreation.




A RESOLUTION TO APPROVE THE SELECTION OF THE FIRM OF BARGE WAGGONER SUMNER AND CANNON TO PREPARE A

RECREATION MASTER PLAN FOR COOKE PARK

WHEREAS, McMinn County owns and operates Cooke Memorial Park for the recreational use andenjoyment of its citizens, and

WHEREAS, Cooke Park, in its current condition and layout, no longer adequately conforms toappropriate American with Disabilities Act standards and generally acceptable standards for league/tournamentplay; and

WHEREAS, the McMinn County Commission accepted the recommendation of the CitizensRecreation Advisory Board to solicit an architectural/engineering firm to prepare a master plan for the park; and

WHEREAS, qualifications from ten firms were received and analyzed with the top three firms, Loseand Associates, Barge Waggoner Sumner and Cannon and Michael Versen and Associates being selected forpresentations before members of the Citizen Recreation Advisory Committee, County Commission RecreationCommittee, County Mayor and County Planner; and

WHEREAS, the committee, after much discussion, selected Barge Waggoner Sumner and Cannonbased on their experience with similar projects, multi-disciplinary staff, and proximity to the facility; and

WHEREAS, this Commission authorizes the County Mayor to negotiate a professional fee with BargeWaggoner Sumner and Cannon not to exceed twenty thousand dollars.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OFMcMINN COUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAY OFAPRIL 2014, that this Commission does hereby approve the selection of Barge Waggoner Sumner and Cannonto perform professional services for the purpose of preparing a master plan for Cooke Park and furtherauthorizes the County Mayor to execute any and all documents necessary to fulfill the intent of this resolution.


Attest:


MOTION made by Commissioner McPhail , and seconded by Commissioner King, to approve this resolution.


F. A Resolution to Institute Special Rates for the Disposal of Residential Cleanup Materials at the McMinn County Sanitary Landfill, Effective April 21-26, 2014 and to Designate that week as “Cleanup, Fix-up,Sparkle Week” in McMinn County.

Mr. Gentry presented Resolution #14-040.




A RESOLUTION TO INSTITUTE SPECIAL RATES FOR THE DISPOSAL OF RESIDENTIALCLEANUP MATERIALS AT THE McMINN COUNTY SANITARY LANDFILL, EFFECTIVEAPRIL 21-26, 2014 AND TO DESIGNATE THAT WEEK AS "CLEANUP, FIX-UP, SPARKLE

WEEK" IN McMINN COUNTY

WHEREAS, the McMinn County Commission is authorized to set disposal rates for variousmaterials at the McMinn County Sanitary Landfill; and

WHEREAS, this Commission wishes to charge no tipping fees for the disposal of residentialcleanup materials at the McMinn County Sanitary Landfill during "Cleanup, Fix-up, Sparkle Week,"as a promotion for this annual activity; and

WHEREAS, the Keep McMinn Beautiful, and other municipal and commercial entities inMcMinn County wish to schedule their annual beautification promotions during the week of April21-26, and this Commission wishes to designate that week as "Cleanup, Fix-up, Sparkle Week" in2014; and

WHEREAS, the County Mayor and Landfill Supervisor will provide suitable public notice,supervision, and monitoring for this activity.

NOW, THEREFORE, BE IT RESOLVED, BY THE COMMISSION OF MCMINN COUNTY,TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAY OF APRIL 2014, that thisCommission authorizes the disposal of residential cleanup materials at no charge at the McMinnCounty Sanitary Landfill during April 21-26, 2014, and formally designates that week as "Cleanup,Fix-up, Sparkle Week" in McMinn County, and calls upon all its citizens to join in this worthyobservance.

BE IT FURTHER RESOLVED, that this Commission directs the County Mayor to promote, monitor,and supervise this activity in accordance with established operational and regulatory guidelines.


Attest:


MOTION made by Commissioner Slack, and seconded by Commissioner Simpson, to approve this resolution.


G. A Resolution to Approve the Emergency Repair of Sinkholes at the McMinn County Airport.

Mr. Gentry presented Resolution #14-041. This did have Airport Committee Approval.

Page Number 048

McMinn County CommissionMinutes - Regular SessionApril 21, 2014



A RESOLUTION TO APPROVE THE EMERGENCY REPAIR OF SINKHOLES AT THE MCMINNCOUNTRY AIRPORT

WHEREAS, several small sinkholes have developed at the McMinn County Airport between thetaxiway and runway; and

WHEREAS, while posing no imminent threat, the sinkhole demands repair to prevent future safetyissues arising; and

WHEREAS, McMinn County has preliminary approval to apply for a ninety-five: five (95:5)Emergency Repair Grant from the Tennessee Department of Transportation, Division of Aeronautics to repairthe sinkholes; and

WHEREAS, McMinn County Mayor John Gentry requests approval to both apply for said grant andpermission to award the work should quotes be acquired from contractors in excess of $10,000 to perform theemergency sinkhole repairs.

THEREFORE, BE IT RESOLVED BY THE MCMINN COUNTY BOARD OFCOMMISSIONERS MEETING IN REGULAR SESSION THIS THE 21st DAY OF APRIL, 2014, that theMcMinn County Mayor be granted authority to apply for an Emergency Repair Grant and also to award andexecute such contract should the emergency repairs to the airport sinkholes be in excess of $10 ,000.00, thepublic welfare requiring it.


Attest:


MOTION made by Commissioner Slack, and seconded by Commissioner Masingale, to approve this resolution.


H. A Resolution to Recognize National Corrections Officers Week.

Sheriff Joe Guy presented Resolution #14-042.

RESOLUTION No. 14-042

A RESOLUTION TO RECOGNIZE NATIONAL CORRECTIONS OFFICERS WEEK

WHEREAS, National Corrections Officers Week was established by President Ronald Reagan in 1984 torecognize the professional contributions of corrections officers nationwide; andWHEREAS, Corrections Officers provide a necessary and vital contribution to the local, state, and Federaljudicial systems, including jails, prisons, and community corrections, which would be incomplete without thevaliant efforts exhibited on a daily basis by these brave men and women; andWHEREAS, Corrections Officers in McMinn County are sworn deputy sheriffs, charged with the statutoryduties of jail operations and management, including safety, inmate transportation, nutrition, healthcare,recreation, conflict resolution, inmate behavior modification, and standards enforcement, 24 hours a day, 365days each year; and

Page Number 049

McMinn County CommissionMinutes - Regular SessionApril 21, 2014


WHEREAS, these brave men and women provide a vital public service by securing arrested and convictedinmates in a safe environment, by supporting the functions of the other divisions of the Sheriff’s Office, and bymaintaining a high level of professionalism and dedication to the Sheriff’s Office and to the public.NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF MCMINNCOUNTY, TENNESSEE, MEETING IN REGULAR SESSION THIS THE 21ST DAY OF APRIL, 2014,does approve this resolution to recognize May 5-10, 2014 as National Corrections Officers Week, and furtherrecognizes the contributions of our local corrections officers and the service they render for the citizens ofMcMinn County.


Attest:


MOTION made by Commissioner Simpson, and seconded by Commissioner Slack, to approve this resolution.


11. ELECTIONS, APPOINTMENTS AND CONFIRMATIONS

None.

12. REPORTS FROM COMMITTEES, COUNTY OFFICIALS, COMMENTS FROM COMMISSIONERS

A. Commissioner King.

Commissioner King said he went to one of the weekly meetings at the Justice Center and was impressed by the construction on the new expansion there.

B. Emergency Services Committee—Commissioner Simpson

Emergency Services Committee met before Regular Session and sent Resolutions # 14-023 & 14-037 to the Commission.

C. County Attorney—Vance Baker

Mr. Baker informed the commission that the school lawsuit has been received in the Court of Appeals. The school will have 30 days to file their briefing then the County will have 30 days to filetheir briefing.

D. McMinn County Property Assessor Keith Price

Mr. Price read a letter that he had sent to the County Commission. The letter explained the progress he has made in the office since his appointment in November 2013. (Copy on file in working papers)

13. COMMENTS FROM THE COUNTY MAYOR

A. Justice Center Expansion. Mr. Gentry said the Jail construction is still ahead of schedule and on budget. Mr. Gentry said that later he will set a time so that everyone that wants to take a walk through can.


(Con’t)

B. Recreation Board Mr. Gentry said that Parkstown Park in South Etowah is once again viable and the

restoration was completed without the need for outside help. The improvements at Parkstown Park were done

“in-house.”

C. VA Clinic. Mr. Gentry said that he appreciated everyone’s patience and support working with the

VA. Mr. Gentry said that he hoped the clinic would add more services later. There was an overwhelming

amount of veterans that signed up for services.

14. APPROVAL OF NOTARY APPLICATIONS

The following notary applications were submitted to the County Clerk's Office:

Notary Applications for April 2014

1. Jennifer L. Adkins

2. Sandra S. Blankenship

3. Carolyn D. Burris

4. Juanita Marie Cagle

5. Terry L. Elliot

6. Jessica Fitch

7. Misty Harmon

8. Melissa G. Hutson

9. Michelle M. Millsaps

10. Joy C. Muir

11. Elissiah D. Mullins

12. Rita Christine Quarles

MOTION made by Commissioner McPhail, and seconded by Commissioner King,to approve these notary applications.


15. ANY OTHER BUSINESS THAT MAY LEGALLY COME BEFORE THE COMMISSION

None.

16. ADJOURNMENT

There being no other business, Chairman Crews declared the Commission meeting adjourned at 7:58 pm.

____________________________EVONNE HOBACKMcMinn County Clerk

Attest:

__________________________________Deputy (date)

Documents

A RESOLUTION TO APPROVE EXTENSION OF THE ...Page Number 035 McMinn County Commission Minutes - Regular Session April 21, 2014 G. A Resolution to Approve and Award the Semi-Annual Liquid