BOARD MEETING AGENDA Thursday, December 1, 2016, 9:00 a.m ... › vertical › sites › {0E70FC86-94C4... · County Agency hereby declares and expresses its appreciation to NATHANIEL

BOARD MEETING AGENDA Thursday, December 1, 2016, 9:00 a.m.

Meeting Location: 2910 Hilltop Drive, Richmond, CA 94806

CHAIR: Michael T. Caine VICE-CHAIR: Eduardo Martinez

DIRECTORS: Nathaniel R. Bates, Alfred M. Granzella

ALTERNATES: Leonard R. McNeil, Jael Myrick 1. ROLL CALL

PLEDGE OF ALLEGIANCE

2. SPECIAL ORDER OF THE DAY a. Adjourn in Memory of Frank Carrancho Pio (Cousin of Maria Sena,

Administration Supervisor/Secretary to the Board) 3. PUBLIC COMMENTS

4. MINUTES

a. September 8, 2016 Board Meeting (approve and accept) (Attachment)

5. RESOLUTIONS (the Board will discuss, seek public input and possibly take action to approve the following items)

a. Adopt Resolution - Recognizing and Commending Richmond City Council Member Nathaniel R. Bates on his years of Service with West County Agency (motion and vote to approve) (Attachment)

b. Adopt Resolution - Recognizing and Commending West County Wastewater

District Director Michael T. Caine on his years of Service with West County Agency (motion and vote to approve) (Attachment)

c. Adopt Resolution - Recognizing and Commending West County Wastewater

District Director Alfred M. Granzella on his years of Service with West County Agency (motion and vote to approve) (Attachment)

6. UNFINISHED BUSINESS (the Board will discuss, seek public input and possibly

take action to approve the following items) a. San Francisco Bay Regional Water Quality Control Board Monthly

Reports, August and September 2016 (receive and accept) (Attachment)

WCA Board Meeting Agenda December 1, 2016 Page 2 7. NEW BUSINESS (the Board will discuss, seek public input and possibly take

action to approve the following items) a. Authorize Agency Manager to Sign Agreement for Services with Larry Walker

Associates for Professional Services for NPDES Permit Assistance to West County Agency (motion and vote to approve) (Attachment)

b. Marine Outfall ATON Buoys Quarterly Maintenance and Inspection Report of

September 22, 2016 (receive and accept) (Attachment)

8. FINANCES a. Budget to Actuals Report for Fiscal Year 2017 through October 2016 and

Check Register for September and October 2016. (motion and vote to approve) (Attachment)

9. BOARD/STAFF REPORTS a. Report from Board on recent conferences, seminars and issues pertaining to

the overall operation of the West County Agency b. Report from Manager and Staff on recent conferences, seminars and issues

pertaining to the overall operation of the West County agency c. Receive Board Attorney Comments/Communications – September 1, October 1, and November 1, 2016 Statements of Services (receive and accept)

(Attachment) d. Report on the City of Richmond Municipal Sewer District (receive and accept)

10. UPCOMING MEETING AGENDA ITEMS (for discussion at a future meeting) • Next Meeting Date – Thursday, March 16, 2017?

11. CLOSED SESSION 12. ADJOURNMENT

Adjourn in Memory of Frank Carrancho Pio (Cousin of Maria Sena, Administration Supervisor/Secretary to the Board)

WCA Board Meeting Agenda December 1, 2016 Page 3

INFORMATION FOR THE PUBLIC

Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting should call the Administration Supervisor at (510)

222-6700. We will need FIVE (5) WORKING DAYS BEFORE ANY FUTURE MEETINGS to make any necessary accommodations.

Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Administration Supervisor. In addressing the Board, speakers should step to the podium and state their names and addresses for the record. The Board Chair may direct questions to any member of the audience as appropriate at any time during the meeting.

1. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. A maximum of 3 minutes will be allowed for those who wish to address the Board. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board.

2. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. For that reason, members of the public wishing to discuss or present a matter to the Board other than a matter which is on this agenda are requested to present the matter in writing to the Secretary to the Board at least one week prior to a regularly scheduled Board meeting date. If you are unable to do this, you may make an announcement to the Board of your concern under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda.

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September 8, 2016

Page 1

The meeting of the West County Agency Board of Directors was held in the West County Wastewater District Board Room, 2910 Hilltop Drive, Richmond, California. Chairman Caine called the meeting to order at 9:00 a.m. 1. ROLL CALLThe roll call was taken. The following were present:

Michael T. Caine ................... Chair Eduardo Martinez .................. Vice-Chair Nathaniel R. Bates ................. Director Alfred M. Granzella ................ Director Alfred Cabral ....................... Agency Board Attorney E. J. Shalaby ....................... Agency Manager Maria L. Sena ....................... Administration Supervisor

Also present were Veolia Water Project Manager Aaron Winer, City of Richmond Wastewater/Stormwater Manager Ryan Smith, and West County Wastewater District Finance Supervisor Dean Prater.

2. SPECIAL ORDER OF THE DAYa. Adjourn in RecognitionToday’s meeting will adjourn in recognition of September 11, 2016, as Patriot Day and National Day of Service, and in remembrance of the victims of the September 11, 2011, terrorist attack on the United States.

3. PUBLIC COMMENTSNone.

4. MINUTESMinutes of the June 16, 2016, Board meeting were unanimously approved and accepted on a motion by Director Bates, seconded by Granzella.

5. RESOLUTIONSNone.

6. UNFINISHED BUSINESSa. San Francisco Bay Regional Water Quality Control Board MonthlyReports, May, June and July 2016 The San Francisco Bay Regional Water Quality Control Board monthly reports for May, June and July 2016 were received and accepted. There were no NPDES permit violations on any of the monthly reports. Veolia Water Project Manager Aaron Winer addressed the Board giving general information regarding the BOD readings in the month of June that occurred at the City of Richmond’s Treatment Plant Vice Chairman Eduardo Martinez joined the meeting at 9:02 a.m.

Agenda Item No. 4. a.

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September 8, 2016

Page 2

7. NEW BUSINESSa. Marker Buoy Underwater Inspection and Radar Beacon RepairAgency Manager Shalaby updated the Board on the Marker Buoy and Radar Beacon underwater inspection and repair performed by Global Diving and Salvage, Inc.

8. BOARD/STAFF REPORTSa. BoardNone.

b. Manager and StaffNone.

c. Receive Board Attorney Comments/Communications – July 1, and August 1,2016 Statements of Services Board Attorney Cabral’s invoices for the months of June and July 2016, were received and accepted.

d. Report on the City of Richmond Municipal Sewer DistrictCity of Richmond Wastewater/Stormwater Manager Ryan Smith updated the Board on the City of Richmond’s progress of their Capital Improvement Program projects and the application to the State Revolving Fund program. Aaron Winer, Veolia Water Project Manager reported on the operations of the City of Richmond’s Treatment Plant and their preparation for the anticipated wet weather season.

9. FINANCESa. Receive Quarterly Budget to Actuals Report for the Period Ending July 2016West County Wastewater District Finance Supervisor Dean Prater updated the Board on the quarterly budget to actuals report for the period ending July 2016. The Board received and accepted the report as presented.

b. Checks Issued for the Months of June, July and August 2016A motion was made by Director Martinez, seconded by Director Bates and passed unanimously to approve Checks No. 7338, 7340, and 7342 through 7345 in the total amount of $1,853.18.

10. UPCOMING MEETING AGENDA ITEMS• The next West County Agency Board meeting will be held on

Thursday, December 1, 2016.

• Larry Walker & Associates Service Agreement

11. CLOSED SESSIONNone.

12. ADJOURNMENTThe meeting was adjourned at 9:33 a.m., in recognition of September 11, 2016, as Patriot Day and National Day of Service, and in remembrance of the victims of the September 11, 2011, terrorist attack on the United States.

CHAIR Return to Agenda

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RESOLUTION OF THE BOARD OF WEST COUNTY AGENCY COUNTY OF CONTRA COSTA, CALIFORNIA

RESOLUTION NO. WCA 16-005

RECOGNIZING AND COMMENDING RICHMOND CITY COUNCIL MEMBER NATHANIEL R. BATES FOR HIS YEARS OF SERVICE WITH THE WEST COUNTY AGENCY

WHEREAS, in January 1998 and January 2003, the Richmond City Council appointed NATHANIEL R. BATES as the City’s representative on the West County Agency Board; and

WHEREAS, during that time he has energetically confronted West County Agency issues, proven to be a knowledgeable and effective contributor to the West County Agency, and consistently worked for the civic good; and

WHEREAS, during his tenure NATHANIEL R. BATES has served as Chair, Vice-Chair and Director, and established and maintained an excellent relationship with the Board of Directors and staff of the West County Agency and the community.

NOW THEREFORE, BE IT RESOLVED that the Board of Directors of the West County Agency hereby declares and expresses its appreciation to NATHANIEL R. BATES for his outstanding skills, his determination, and especially the goodwill which has enhanced his public service.

* * *

ADOPTED UNANIMOUSLY by the following members of the Board

of Directors of the West County Agency, on the first day of December

2016.

MICHAEL T. CAINE

EDUARDO MARTINEZ

NATHANIEL R. BATES

LEONARD R. MCNEIL


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RECOGNIZING AND COMMENDING WEST COUNTY WASTEWATER DISTRICT DIRECTOR MICHAEL T. CAINE FOR HIS YEARS OF SERVICE WITH THE WEST COUNTY AGENCY

WHEREAS, in January 2015, the West County Wastewater District Board appointed MICHAEL T. CAINE as the District’s representative on the West County Agency Board; and


WHEREAS, during his tenure MICHAEL T. CAINE has served as Chair and Director, and established and maintained an excellent relationship with the Board of Directors and staff of the West County Agency and the community.

NOW THEREFORE, BE IT RESOLVED that the Board of Directors of the West County Agency hereby declares and expresses its appreciation to MICHAEL T. CAINE for his outstanding skills, his determination, and especially the goodwill which has enhanced his public service.

* * *



2016.

MICHAEL T. CAINE

EDUARDO MARTINEZ

NATHANIEL R. BATES

LEONARD R. MCNEIL

Agenda Item No. 5. b.

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RECOGNIZING AND COMMENDING ALFRED M. GRANZELLA ON HIS RETIREMENT AS DIRECTOR OF THE WEST COUNTY WASTEWATER DISTRICT AND AS DIRECTOR ON

THE WEST COUNTY AGENCY BOARD

WHEREAS, ALFRED M. GRANZELLA has consistently served on the West County Wastewater District’s Board of Directors since November 1985; and

WHEREAS, in January 2007, and January 2011, the West County Wastewater District appointed ALFRED M. GRANZELLA as the District’s representative on the West County Agency Board; and


WHEREAS, during his tenure ALFRED M. GRANZELLA has served as Chair, Vice-Chair and Director, and established and maintained an excellent relationship with the Board of Directors and staff of the West County Agency and the community.

NOW THEREFORE, BE IT RESOLVED that the Board of Directors of the West County Agency hereby declares and expresses its appreciation to ALFRED M. GRANZELLA for his outstanding skills, his determination, and especially the goodwill which has enhanced his public service.

BE IT FURTHER RESOLVED that the Board of Directors wishes him the best in his retirement.

* * *



2016.

MICHAEL T. CAINE

EDUARDO MARTINEZ

NATHANIEL R. BATES

LEONARD R. MCNEIL

Agenda Item No. 5. c.

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BOARD MEMBERS: Nathaniel Bates – Michael Caine - Alfred Granzella – Eduardo Martinez ALTERNATE BOARD MEMBER: Leonard McNeil, WCWD - Jael Myrick, City of Richmond BOARD ATTORNEY: Alfred Cabral AGENCY MANAGER: E.J. Shalaby

TO: Honorable Board of Directors West County Agency

DATE: December 1, 2016

REPORT BY: Maria L. Sena, WCWD Administration Supervisor E. J. Shalaby, Agency Manager

SUBJECT: Mandatory Minimum Penalties Monthly Self-Monitoring Reports for the Months of August and September 2016

RECOMMENDATION This is an informational item only

FISCAL IMPACT There is no fiscal impact from this report.

BACKGROUND AND DISCUSSION Attached are the letters to the San Francisco Bay Regional Water Quality Control Board regarding the West County Wastewater District (WCWD) and the City of Richmond (Richmond) Treatment Plants compliance with effluent NPDES permit limits for the months of August and September 2016.

Richmond and WCWD Staff will be available to answer any questions the Board may have regarding the letters.

SUPPORTING DOCUMENTS Attachment A: SFBRWQCB Letter dated September 26, 2016 Attachment B: SFBRWQCB Letter dated October 26, 2016

ACTION TAKEN BY BOARD


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TO: Honorable West County Agency Board of Directors


REPORT BY: Maria L. Sena, Administration Supervisor E.J. Shalaby, Agency Manager

SUBJECT: Professional Services for NPDES Permit Assistance to West County Agency

RECOMMENDATION

Authorize Agency Manager to execute an agreement for services between West County Agency and LWA for assistance with several activities associated with NPDES Permit Implementation from FY 2016/17 to FY 2018/19.

FISCAL IMPACT

Larry Walker Associates estimates the cost not to exceed $120,000 for FY 2016/17 to FY 2018/19 for assistance with the implementation of NPDES Permit requirements that require specialized expertise. The contract hours are on an “as needed basis”. The average hourly cost for LWA staff is 4% higher this year vs. last year. This amount includes ongoing regulatory assistance, nutrient regulatory watershed permit and project management. All costs will be split 50/50 between WCWD and City of Richmond.

BACKGROUND AND DISCUSSION

The WCA has utilized the professional services of LWA to assist staff with ongoing and emerging regulatory compliance for many permit renewal cycles. Staff wishes to maintain continuous implementation and oversight of the NPDES requirements and therefore recommends renewing the professional service agreement with LWA through June 30, 2019.

Attached for the Board’s information is the current proposal submitted by LWA for NPDES Permit Assistance to West County Agency for the period of July 1, 2016 to June 30, 2019 for an amount not to exceed $120,000. The scope of services includes task-level and time and materials as follows:


West County Agency Board Meeting – December1, 2016

LWA Service Agreement for NPDES Permit Assistance Page 2


• NPDES Permit Compliance Assistance• Updates on Changes to Water Quality Policies and Regulations• Prepare NPDES Permit Application Package• Conduct Reasonable Potential Analysis and Calculate Effluent

Limitations• Communicate with Regional Water Board staff• Review and Prepare Comments on Draft Permits• Attend Permit Adoption Hearing• Proof Final Order and Develop Compliance Plan• Additional Regulatory Assistance Reissuance (as needed)

Staff requests that the Board approve and authorize the Agency Manager to execute the Agreement for Services.

Staff will be available to answer any questions the Board may have.

SUPPORTING DOCUMENTS Attachment A: Resolution Attachment B: Larry Walker Associates Letter dated September 1, 2016


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AUTHORIZE AGENCY MANAGER TO EXECUTE AGREEMENT WITH LARRY WALKER ASSOCIATES FOR PROFESSIONAL

SERVICES FOR NPDES PERMIT ASSISTANCE TO WEST COUNTY AGENCY FOR FY2016/17 to FY 2018/19

BE IT RESOLVED by the Board of Directors of West County Agency, County of Contra Costa, California that the Agreement for Services between Larry Walker Associates and the West County Agency for professional services for NPDES Permit assistance is hereby approved.

BE IT FURTHER RESOLVED that Larry Walker Associates estimates their cost for the Agency’s NPDES Permit assistance will not exceed $120,000.

BE IT FURTHER RESOLVED that the Board of Directors authorizes and directs the Agency Manager to execute said Agreement for Services with Larry Walker Associates.

NOW, THEREFORE BE IT RESOLVED that the Board of Directors of the West County Agency, County of Contra Costa, California, hereby authorizes and directs the Agency Manager to execute Agreement for Services with Larry Walker Associates in an amount not to exceed $120,00 for FY20116/17 to FY 2018/19 for NPDES Permit assistance.

* * *

I HEREBY CERTIFY that the foregoing resolution was duly and

regularly adopted by the Board of Directors of West County Agency,

Contra Costa County, California, at a meeting thereof held on the 1st

day of December 2016 by the following vote:

AYES:

NOES:

ABSENT:

Chair of the Board West County Agency Contra Costa County, California

2397 Shattuck Ave., Suite 204 Berkeley, CA 94704

510.883.9873 510.883.9890 fax

www.lwa.com

Proposal for Wastewater Regulatory Assistance (FY 2016/17 to FY 2018/19) Page 1 of 4 9/1/16

September 1, 2016

Mr. E.J. Shalaby Agency Manager West County Agency 2910 Hilltop Drive Richmond, CA 94806

Subject: Proposal for Wastewater Regulatory Program Assistance (FY 2016/17 to FY 2018/19)

Dear Mr. Shalaby:

Larry Walker Associates (LWA) is pleased to offer the following proposal to West County Agency (WCA). For the past 16 years, LWA has provided advice on wastewater permit compliance strategies, technical support during NPDES permit reissuance, guidance during the initiation of special projects, and updates on new/proposed water quality regulations. WCA is requesting continued wastewater regulatory program assistance during the next three fiscal years (2016/17, 2017/18, and 2018/19). During this time period, LWA will provide advice and technical support to ensure compliant implementation of NPDES permit conditions, prepare the 2017 NPDES permit application, and assist with the 2018 NPDES permit reissuance. The specific tasks are described in detail below.

Task 1 – NPDES Permit Compliance Assistance LWA will provide on-call assistance to WCA on NPDES permit compliance issues. The type of activities provided under this task may include interpreting NPDES permit requirements, reviewing/editing reports prior to submittal to the Regional Water Board, evaluating monitoring results to assess data validity and effluent limit compliance, responding to inspection reports, assisting with enforcement actions, and implementing new requirements issued by watershed permits, CWC Section 13267 letters, or TMDL adoptions.

Task 2 – Updates on Changes to Water Quality Policies and Regulations LWA will attend discharger association and regulatory agency meetings to identify and understand proposed changes to water quality policies and/or regulations. Pertinent information obtained from those meetings will be provided to WCA and its member agencies through email updates or distribution of meeting notes. LWA will monitor topics of interest and communicate with WCA on the need to attend or submit written testimony at meetings or hearings. Applicable meetings are expected to include those sponsored by the Bay Area Clean Water Agencies (BACWA), the Regional Water Quality Control Board (Regional Water Board), the State Water Resources Control Board, the California WateReuse Association, and the California Association of Sanitation Agencies (CASA).


Task 3 – Prepare NPDES Permit Application Package The NPDES permit application package will include a cover letter, Report of Waste Discharge (i.e., EPA Forms 1, 2A, 2S; California Form 200), Effluent Characterization Report, recent mixing zone study (completed in 2012), recent chronic toxicity species screening results (completed in 2012), and documentation needed to continue wet weather blending at the Richmond WPCP (to be completed by the City of Richmond). LWA will assemble, review and edit available materials; complete the required forms; and prepare supporting documentation (as needed). The cover letter will summarize activities planned or undertaken to improve treatment plant performance, identify desired changes for the reissued permit, discuss results of the preliminary Reasonable Potential Analysis, address data invalidation and potential effluent compliance problems, and propose strategies to resolve issues (as needed). LWA will prepare the permit application package in consultation with WCA staff and a draft will be submitted to WCA for review and approval prior to submittal to the Regional Water Board. The permit application must be submitted by December 31, 2017.

Task 4 – Conduct Reasonable Potential Analysis and Calculate Effluent Limitations The Reasonable Potential Analysis (RPA) is conducted by Regional Water Board staff to determine if effluent limits are needed in the reissued NPDES permit. LWA will conduct a preliminary RPA and calculate effluent limitations (before the permit application is submitted) to identify potential compliance problems early and as a check on calculations that will be prepared independently by the Regional Water Board staff during permit reissuance. LWA will assess effluent and receiving water quality data collected since July 1, 2013 and perform a preliminary RPA for each regulated constituent. Pertinent data will be reviewed to evaluate WCA compliance history and determine sufficiency. Applicable datasets include influent, effluent and receiving water results; whole effluent toxicity test results; biosolids data; and water supply data. Outliers will be evaluated to determine if it is appropriate for WCA to request they be removed from the dataset. LWA will assess compliance with projected effluent limits and develop a compliance strategy for any constituent limit deemed infeasible to comply.

Task 5 – Communicate with Regional Water Board Staff As needed to develop NPDES permit conditions (and at the direction of WCA), LWA will conduct meetings and/or phone, email conversations with Regional Water Board staff. It is important to communicate with Regional Water Board staff on a regular basis during the permit reissuance process. This communication typically involves clarifying results provided in technical study reports, discussing operational procedures, identifying compliance issues, and negotiating alternate NPDES permit approaches.

Task 6 – Review and Prepare Comments on Draft Permits Regional Water Board staff typically provides an Administrative Draft version of the NPDES permit to the Permittee to verify language and identify operational considerations. Working with WCA staff, LWA will prepare written comments on the Administrative Draft permit using “Track Changes” to indicate proposed modifications and “inserted comments” to provide a rationale for the changes. The edited version of the Administrative Draft will be submitted to Regional Water Board staff for consideration.


After addressing WCA’s comments on the Administrative Draft, the Regional Water Board will issue a Tentative Order permit for a public 30-day comment period. LWA will review the Tentative Order in consultation with WCA staff, identify necessary changes, and prepare written comments to explain and support revisions to address WCA concerns. Comments on the Tentative Order are more detailed and comprehensive (than Administrative Draft comments), because the comments are submitted for the public record and can be used in an appeal or for other actions on the permit. The Tentative Order comments will address any revisions identified by WCA and lay groundwork for an appeal if the requested revisions are not made by the Regional Water Board. LWA will prepare a draft comment letter for WCA review and approval prior to submittal to the Regional Water Board.

Task 7 – Attend Permit Adoption Hearing A presentation by WCA at the permit adoption hearing is recommended to either (1) express support for the permit as-is and praise assistance from Regional Water Board staff; (2) express objection to specific and significant provisions (possibly reaching an agreement with Regional Water Board staff and Board members that was not possible without the pressure of a public forum); or (3) counter comments from other public entities that may be introduced during the public hearing. As needed, LWA will assist WCA develop a presentation for the permit adoption hearing and will attend the hearing for technical support. WCA NPDES permit adoption is tentatively scheduled for June 2018.

Task 8 – Proof Final Order and Develop Compliance Plan Depending on the number of changes that occur during the public comment process, it is advisable to proof the post-Regional Water Board Hearing version of the NPDES permit to ensure that agreed upon changes were made. LWA will review the final adopted order for any mistakes that could render the content of a particular condition different than intended. The Regional Water Board routinely requires status reports and special studies (related to toxic constituents and other matters) in NPDES permits and each of these tasks is normally assigned a compliance date. LWA will develop an overall schedule and plan for WCA to keep track of these activities and assist with compliance during the 5-year permit term.

Task 9 – As-Needed Services (Contingency Task) Under this task, LWA will complete additional WCA assignments not anticipated or outlined above. The activities will only be conducted after specific authorization is received from WCA.

LWA will ensure contract requirements are implemented, budgets and schedules are managed, and documentation is provided with each invoice to detail activities undertaken during the billing period. The LWA project managers will communicate regularly with WCA staff to keep them apprised of progress and solicit input on project direction. The project team is ready to provide assistance immediately and is looking forward to continuing the successful LWA/WCA collaboration.

The cost estimate and the 2016/17 LWA Rate Schedule are attached to this letter proposal. The cost estimate shows the specific tasks that will be conducted by fiscal year, includes the number of hours for each LWA staff member expected to assist with the project, and reflects a 3% annual increase in LWA hourly rates. Feel free to contact me at (530) 753-6400 or [email protected] if you have any questions.

mailto:[email protected]


Sincerely,

Denise H. Conners Associate

Attachment 1 - Cost Estimate for Wastewater Regulatory Program Assistance (FY 2016/17 to FY 2018/19) Attachment 2 – LWA Rate Schedule for West County Agency (Effective July 1, 2016 through June 30, 2017)

Wastewater Regulatory Program Assistance(FY 2016/17 to FY 2018/19) Page 1 of 1 9/1/16

Project Manager:

Assistant Project

Manager:

Project Engineer IIA:

Project Engineer IA:

Contract Administrator:

Denise Conners

Alina Constantinescu

Airy Krich-Brinton

Jenny Bayley

Michelle Boeckx

FY 2016/17 Activities1 NPDES Permit Compliance Assistance

Provide on-call assistance related to NPDES permit reporting and compliance issues. Activities may include interpreting NPDES permit requirements, reviewing draft reports, assessing monitoring results, assisting with enforcement actions, responding to inspection reports, and implementing new requirements.

12 14 8 2 36 $7,350 $7,350

2 Updates on Changes to Water Quality Policies and RegulationsAttend industry association meetings and regulatory agency hearings, follow regulatory actions and provide updates on issues of concern, prepare/distribute meeting notes to WCA and member agencies.

12 16 16 2 46 $8,770 $8,770

24 30 8 16 4 82 $16,120 $16,120FY 2017/18 Activities

1 NPDES Permit Compliance AssistanceProvide on-call assistance related to NPDES permit reporting and compliance issues. Activities may include interpreting NPDES permit requirements, reviewing draft reports, assessing monitoring results, assisting with enforcement actions, responding to inspection reports, and implementing new requirements.

12 14 8 2 36 $7,520 $7,520


12 16 16 2 46 $8,990 $8,990

3 Prepare NPDES Permit Application PackageAttend (1) meeting with WCA staff to prepare for NPDES permit reissuance. Identify required information; assemble, review and edit available materials; complete the required forms; and prepare supporting documentation (as needed). Prepare cover letter that identifies issues of concern and strategies to resolve the issues. Provide draft permit application package for WCA review and comment prior to submittal.

16 24 8 60 5 113 $20,785 $50 (2) $20,835

4 Conduct Preliminary RPA and Calculate Effluent LimitationsCompile effluent/receiving water quality data (and other datasets, as needed), determine reasonable potential, calculate expected effluent limits, identify compliance feasibility and action items. Summarize findings for permit application cover letter.

4 16 20 2 42 $8,290 $8,290

5 Communicate with Regional Water Board staffHold emails/phone calls and attend meetings with Regional Water Board staff to discuss permit conditions. 16 16 2 34 $7,330 $50 (2) $7,380

6 Review and Prepare Comments on Draft Permits Review administrative draft and tentative order permits to identify potential compliance issues and corrections needed. Prepare draft edits and/or comment letters for WCA review and submittal to Regional Water Board staff.

16 24 4 8 3 55 $11,135 $11,135

7 Attend Permit Adoption HearingPrepare for and attend Regional Water Board Adoption Hearing. Support WCA staff during presentation of compliance concerns and addressing questions from Board members.

12 16 2 30 $6,350 $50 (2) $6,400

8 Proof Final Order and Develop Compliance PlanReview final adopted permit to ensure all changes have been incorporated properly. Develop compliance plan and schedule for tracking submittal dates. 4 12 16 2 34 $6,250 $6,250

92 138 40 100 20 390 $76,650 $76,800FY 2018/19 Activities

1 NPDES Permit Compliance AssistanceProvide on-call assistance related to NPDES permit reporting and compliance issues. Activities may include interpreting NPDES permit requirements, reviewing draft reports, assessing monitoring results, assisting with enforcement actions, responding to inspection reports, and implementing new requirements.

12 14 8 2 36 $7,690 $7,690


12 16 16 3 47 $9,355 $9,355

24 30 8 16 5 83 $17,045 $17,045

9 As-Needed ServicesConduct additional WCA assignments not anticipated or outlined above. The activities will not be implemented until after specific authorization is received. $10,000 $10,000

TOTAL PROJECT COSTS (3) 140 198 56 132 29 555 $119,815 $119,965

(2) Estimated transportation costs to attend meetings in Oakland and Richmond.

ContingencyTOTAL FY 2018/19 COSTS

ATTACHMENT 1

Professional Services by Larry Walker Associates

Cost Estimate for Wastewater Regulatory Program Assistance

West County Agency

DescriptionTaskOther Direct Costs

Total Hours

TOTAL FY 2016/17 COSTS

(3) The cost estimate is based on best available information and projections of activities required for NPDES permit adoption. If it appears that the budget will be exceeded, LWA will notify WCA and discuss a possible approach before proceeding with additional work.

LWA Labor Hours

Total Labor Costs

Total Costs

(FY 2016/17 to FY 2018/19)

$150

$150

(1) The estimated LWA costs staff include a 3% annual increase in hourly rates starting on July 1, 2017. WCA will be provided 30-days notice of the proposed rate increases.

TOTAL FY 2017/18 COSTS

6/30/16

LARRY WALKER ASSOCIATES

Rate Schedule for West County Agency Effective July 1, 2016 – June 30, 2017

PERSONNEL Rate $/Hour REIMBURSABLE COSTS

Travel: Local mileage Current IRS rate Transportation Actual expense Auto rental Actual commercial rate Fares Actual expense Room Actual expense Subsistence (1) $48 per day

The rate for each meal as follows: (1) Breakfast Lunch Dinner Incidentals

$ 9 $13 $21 $ 5

Report Reproduction and Copying: Actual expense Black and white copy, in-house $0.08 Color copy, in-house $0.89 Binding, in-house $1.95

Special Postage and Express Mail: Actual expense

Other Direct Costs: Actual expense

Daily Equipment Rental Rates:

All single parameter field meters (pH, EC, D.O., Turbidity) $25 each

Multi-parameter field meters $35 Peristaltic Sampling Pump $35 Professional grade GPS unit $25 Digital Flow Meter $45 Digital Fluorometer $45 Multi-parameter Data Sonde (with telemetry)

- first day $200 - each additional day $ 40

Subcontractors: Actual expense plus 10% fee

Note: (1) Charged when overnight lodging is required.

Administrative $ 75

Technical Assistant $ 85

Contract Administrator $140

Project Staff I-B $135

Project Staff I-A $155

Project Staff II-B $170

Project Staff II-A $190

Senior Staff $215

Associate $240

Vice President $265

President $290

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ATTACHMENT 2


TO: Honorable West County Agency Board of Directors


REPORT BY: Maria L. Sena, Administration Supervisor E.J. Shalaby, Agency Manager

SUBJECT: Report on Marine Outfall ATON Buoys Quarterly Inspection

RECOMMENDATION

This is an informational item only, no action is required.

FISCAL IMPACT

The total cost for the quarterly maintenance and function checks on the WCA ATON Buoy Markers inspection is $4,150 and is covered under the agreement with Global Diving & Salvage, Inc. The cost is shared between West County Wastewater District and the City of Richmond, 32% and 68% respectively.

BACKGROUND AND DISCUSSION

The West County Agency (WCA) entered into a three year agreement with Global Diving & Salvage, Inc. on March 17, 2016. The scope of work includes the annual inspection of the WCA joint outfall and quarterly inspections and maintenance of the two ATON outfall marker buoys.

On September 22, 2016, Global Diving and Salvage performed the following quarterly checks and maintenance to both ATON markers:

Confirmed Solar Panel Function

Recorded Solar Power Output Voltage

Recorded Storage Battery Voltage

Tested RAYCON Beacon operation (WDA-1) with support vessel radar

Test Photo Cell Function

General buoy structural assessment of exposed surfaces

Cleaned Solar Panels

Cleaned battery connections and spray with protective coating

Agenda Item No. 7. b.

West County Agency Board Meeting – December 1, 2016

ATON Buoys Quarterly Maintenance Inspection Page 2


While transiting to another project in July, Global Diving and Salvage Inc. Divers noticed the WCA radar beacon was not functioning. The radar beacon was removed and repaired at the manufacturer’s facility in Houston, and replaced on August 9, 2016.

The radar beacon continues to function properly since the repair. All other customary checks were recorded to be within normal range.

Staff will be available to answer questions.

SUPPORTING DOCUMENTS Attachment A: Global Diving & Salvage, Inc. Inspection Report and photo


1080 Nimitz Ave, Ste 440 • Mare Island • Vallejo, CA 94592 • www.gdiving.com • 24hr: (707) 561-6810 • Fax: (707) 561-6811

Association of Diving Contractors

International

The Associated General Contractors

of America

American Salvage Association

Quarterly ATON Marker Inspection September 22, 2016

Prepared for: West County Wastewater District

Submitted By:

Global Diving and Salvage, Inc. 1080 Nimitz Ave. Suite 440 Mare Island, Vallejo, CA 94592

Global Diving and Salvage Quarterly ATON Inspection Report

2

West County Wastewater District

2910 Hilltop Drive

Richmond, CA 94806

Attn: E.J. Shalaby

District Manager

Re: Marine Outfall ATON Buoys – Quarterly Inspection Report

On September 22, 2016, Global Diving and Salvage performed the following quarterly checks and maintenance to both ATON markers:

Confirmed Solar Panel Function

Recorded Solar Power Output Voltage

Recorded Storage Battery Voltage

Tested RAYCON Beacon operation (WDA-1) with

support vessel radar

Test Photo Cell Function

General buoy structural assessment of exposed

surfaces

Clean Solar Panels

Clean battery connections and spray with protective

coating

Note: While transiting to another project in July, Global

noticed the radar beacon was not functioning. It was

removed and repaired at the manufactuerer’s facility in

Houston, and replaced on August 9th, 2016. It continues

to function well since the repair.

Respectfully,

Rick Heaslet Project Manaer

System checks on WCA-1

Return to Agenda

West County Agency

Budget to Actuals Report

Fiscal Year 2016/17 Period Ending October 31, 2016

WEST COUNTY AGENCY FUND Original Budget Current Budget Period Activity Fiscal Activity Encumbrances

Variance

Favorable

(Unfavorable)

Percent

Used

Revenue

Member Payment WCWD 153,360.00 153,360.00 33,006.22 33,006.22 - 120,353.78 22%

Member Payment City of Richmond 168,840.00 168,840.00 - 168,840.00 - - 100%

Misc. Operating Revenue - - - - - -

Expenses

Director Stipends 5,200.00 5,200.00 - 1,061.40 - 4,138.60 20%

Social Security Contributions 400.00 400.00 - 65.80 - 334.20 16%

Medicare Contributions 100.00 100.00 - 15.40 - 84.60 15%

General Counsel 4,000.00 4,000.00 337.50 337.50 662.50 3,662.50 8%

Banking services 1,000.00 1,000.00 84.92 333.35 - 666.65 33%

Outside Audit 5,500.00 5,500.00 - - 5,500.00 5,500.00 0%

Misc. Professional Services 60,000.00 60,000.00 6,060.00 16,945.00 7,949.50 43,055.00 28%

Professional Dues and Fee 24,000.00 24,000.00 23,428.00 23,428.00 - 572.00 98%

Insurance Premiums 3,000.00 3,000.00 - 1,987.00 - 1,013.00 66%

Printing and Binding 100.00 100.00 - - - 100.00 0%

Gas/Electricity 1,000.00 1,000.00 19.86 173.35 - 826.65 17%

Building & Structures Maintenance 40,000.00 40,000.00 2,456.76 13,450.99 35,451.26 26,549.01 34%

City Permit 1,500.00 1,500.00 - - - 1,500.00 0%

State Permit 132,000.00 132,000.00 - - - 132,000.00 0%

Misc. Permit 44,000.00 44,000.00 14,532.00 56,697.00 - (12,697.00) 129%

Clothing 200.00 200.00 - 167.32 140.80 32.68 84%

Meeting Supplies 100.00 100.00 - - - 100.00 0%

Misc. Supplies 100.00 100.00 - - - 100.00 0%

Bad Debt Expense - - - - - -

Total Revenue 322,200.00 322,200.00 33,006.22 201,846.22 - 120,353.78 63%

Total Expense 322,200.00 322,200.00 46,919.04 114,662.11 49,704.06 207,537.89 36%

Net Total - - (13,912.82) 87,184.11 (49,704.06) (87,184.11) 27%


11/22/2016 8:40:59 AM Page 1 of 2

Check RegisterBy Fund

Payment Dates 09/01/2016 - 10/31/2016

AmountDescription (Payable)Vendor NamePayment DatePayment Number (None)

Fund: 800 - WEST COUNTY AGENCY FUND

4,548.74FY17 QUARTERLY ATON MAINT…GLOBAL DIVING & SALVAGE INC.09/29/20167347

-88.55WCA LOGO WEARLANDS' END BUSINESS OUTFITT…09/29/20167348

255.87WCA LOGO WEARLANDS' END BUSINESS OUTFITT…09/29/20167348

300.00WCA NPDES PERMIT ASSISTAN…LARRY WALKER ASSOCIATES, IN…09/29/20167349


19.79ELECTRIC - 4779739496-3PACIFIC GAS & ELECTRIC09/29/20167350






33,958.002017 RWQCB RMP ANNUAL FEEREGIONAL MONITORING PROG…09/29/20167351

10,820.00FY17 PROFESSIONAL SVCS FOR …REGIONAL MONITORING PROG…09/29/20167351

3,500.00REIMBURSE EXPENSES 7/16WEST COUNTY WASTEWATER D…09/29/20167352

2,412.69REIMBURSE EXPENSES 7/16WEST COUNTY WASTEWATER D…09/29/20167352

1,987.00JOINT USE FACILITIES INSURAN…WEST COUNTY WASTEWATER D…09/29/20167352

4,032.80WCA EXPENSES 08/16WEST COUNTY WASTEWATER D…09/29/20167352

650.00Service CP-7 & CP-8CORRPRO COMPANIES, INC.10/14/20167353

2,500.00Service CP-7 & CP-8CORRPRO COMPANIES, INC.10/14/20167353

5,700.00Service CP-7 & CP-8CORRPRO COMPANIES, INC.10/14/20167353


337.50WCA LEGAL SERVICESPELLETREAU, ALDERSON & CAB…10/14/20167355



2,456.76LABOR EXPENSES 9/16WEST COUNTY WASTEWATER D…10/28/20167358

Fund 800 - WEST COUNTY AGENCY FUND Total: 74,867.87

Grand Total: 74,867.87

Check Register Payment Dates: 09/01/2016 - 10/31/2016

11/22/2016 8:40:59 AM Page 2 of 2

Report Summary

Fund Summary

Payment AmountFund

800 - WEST COUNTY AGENCY FUND 74,867.87

74,867.87Grand Total:

Account Summary

Payment AmountAccount Number Account Name

800-7010-40-5310 General Counsel 337.50

800-7010-40-5330 Misc. Professional Services 13,995.00

800-7010-40-5412 Insurance Premiums 1,987.00

800-7010-40-5432 Gas/Electricity 152.06

800-7010-40-5612 Building & Structures Mai… 13,450.99

800-7010-40-5725 Misc. Permit 44,778.00

800-7010-40-5811 Clothing 167.32


Project Account Summary

Payment AmountProject Account Key

**None** 66,017.87

12PS605-5330 8,850.00


Return to Agenda

LAW OFFICES PELLETREAU, ALDERSON & CABRAL

P.O. BOX 1000 GRASS VALLEY, CA 95945

TELEPHONE: (510) 262-2100 FACSIMILE: (530) 478-0368

SEPTEMBER 1, 2016

WEST COUNTY AGENCY 2910 HILLTOP DRIVE RICHMOND, CA 94806

RE: STATEMENT FOR GENERAL SERVICES OURFILE: 2005.1

TOTAL NEW CHARGES

SUMMARY OF ACCOUNT

BALANCE FORWARD TOTAL NEW CHARGES

PAYMENTS AND CREDITS

TOTAL BALANCE DUE

$ 0.00 0.00 0.00

$ 0.00

$ 0.00

Agenda Item No. 9. c.


P.O. BOX 1000


GRASS VALLEY, CA 95945 TELEPHONE: (510) 262-2100 FACSIMILE: (530) 478-0368

OCTOBER 1, 2016

RE: STATEMENT FOR GENERAL SERVICES OUR FILE: 2005.1

PROFESSIONAL SERVICES

DATE

09/07/16

DESCRIPTION

Receive and review agenda and supporting materials and begin preparation for meeting

HOURS

0.50

09/08/16 Attend meeting

TOTAL PROFESSIONAL SERVICES

TOTAL NEW CHARGES

SUMMARY OF ACCOUNT



TOTAL BALANCE DUE

$ 0.00 337.50

0.00

$ 337.50

1.00

1.50

AMOUNT

112.50

225.00

$ 337.50

$ 337.50


, P.O. BOX 1000 GRASS VALLEY, CA 95945

TELEPHONE: (510) 262-2100 FACSIMILE: (530) 478-0368

NOVEMBER 1, 2016


RE: STATEMENT FOR GENERAL SERVICES OUR FILE: 2005.1

TOTAL NEW CHARGES

PREVIOUS BALANCE DUE


10/21/16 Payment Received - Thank You

TOTAL PAYMENTS AND CREDITS

SUMMARY OF ACCOUNT



TOTAL BALANCE DUE

$ 337.50 0.00

-337.50

$ 0.00

$ 0.00

$ 337.50

-337.50

$ -337.50

Return to Agenda

Documents

BOARD MEETING AGENDA Thursday, December 1, 2016, 9:00 a.m ... › vertical › sites › {0E70FC86-94C4... · County Agency hereby declares and expresses its appreciation to NATHANIEL