Board Agenda Item - edl€¦ · 2015/2016 Board Agenda Item 7. C The mission of the Weatherford ISD is to teach, challenge, and inspire each student in a safe, nurturing environment

2015/2016

Board Agenda Item 7. C

The mission of the Weatherford ISD is to teach, challenge, and inspire each student in a safe, nurturing environment to succeed in the global community.

Office Agenda Location Action Type

Administrative Services Recognitions Action Required Business and Operations Superintendent’s Report No Action Required Curriculum and Instruction Consent Items Presentation Communications Board Activities Human Resources Unfinished Business Student Services New Business Superintendent Other

Date May 12, 2016 SUBJECT Strategic Planning – Leading Indicator Process (LIP) for May 2016 BACKGROUND INFORMATION The Leading Indicator Process for the Weatherford ISD is reported to the Board to reflect progress toward the accomplishment of the five Strategic Goals in the Weatherford ISD 2013-2018 Strategic Plan. The data reported for each Strategic Goal are “In-Process” or “Predictive” measures as defined in each Strategic Action Plan. These data elements are related to the Key Strategic Measures as identified in the Strategic Plan. The tracking of these indicators allows the administration to initiate “Mid-Course Corrections” or interventions to the improvement efforts outlined in Strategic Action Plans that are not achieving the desired results. The data may reflect Red, Yellow, and Green coding as appropriate to indicate progress toward the accomplishment of the Action Plan. Green indicates satisfactory results in line with district targets, standards, and/or goals. Yellow indicates a possible cause for concern and improvement efforts may be needed in the future. Red indicates additional improvement efforts are required because the improvement effort outlined in the present Action Plan is not achieving the desired results. Leading Indicator Process data elements reported for the month are highlighted in yellow in the header for each Strategic Goal. Also, included for the Board’s information is a summary report for the Monthly LIP Report. The Board LIP Summary Report contains the total number of data elements reported for each LIP measure, a summary of the number of data elements reported that are coded red, yellow, or

2015/2016

green, whether a Mid-Course Correction was reported, and a reference page number in the LIP report where the data are located.

STRATEGIC PLAN INFORMATION Relates to Strategic Goal #1 – Focus on Student Success Relates to Strategic Goal #2 – Focus on Students, Parents, and Communities Relates to Strategic Goal #3 – Focus on Operational Excellence Relates to Strategic Goal #4 – Focus on Employees and Organizational Development Relates to Strategic Goal #5 – Focus on Stewardship

ADMINISTRATIVE CONSIDERATION This report is for information only.

ADMINISTRATOR(S) PREPARING REPORT Debbie Braudaway, Director of Assessment Monty Chapman, Executive Director of Human Resources Charlotte LaGrone, Executive Director of Organizational Excellence Danny Miller, Executive Director of School Operations ADMINISTRATOR RESPONSIBLE FOR COMMUNICATION John Tarrant, Director of Marketing and Communications COMMUNICATED TO THE FOLLOWING (check all that apply) Whole staff notification Administrative staff notification Parent notification Student notification Community notification No communication Other SOURCES FOR COMMUNICATION (check all that apply) WISD E-Communicator (emailed) WISD Communicator (mailed newsletter) WISD Email WISD Web Site Media (as required by law) Meeting with Letter Other

May2016BoardLIPSummaryReport

1. FocusonStudentSuccess

LIPMeasureStatus Mid‐

CourseCorrection

ReportPage#

#DataElementsReported

Green Yellow Red

46 30/65% 7/15% 9/20% No 2‐3

Student Attendance Rates 12 5/42% 5/42% 2/16% Yes 4

2. FocusonStudents,Parents,andCommunities.


CourseCorrection

ReportPage#


Green Yellow Red

No reports due.

3. FocusonOperationalExcellence

LIPMeasure

StatusMid‐Course

Correction

ReportPage#


Green Yellow Red

No reports due. 4. FocusonEmployeesandOrganizationalDevelopment


CourseCorrection

ReportPage#


Green Yellow Red

Employee Turnover Report 1 1/100% 0 0 No 8‐9

5. FocusonStewardship


CourseCorrection

ReportPage#


Green Yellow Red

No reports due.

Locally Developed Assessments (LDAs)

LeadingIndicatorProcessReport2015‐2016Strategic Goals Strategic Targets Key Strategic Measures (KSM’s)

1. Focus on Student Success

Encourage and prepare students to succeed in an ever-changing world

Promote the highest level of individual student learning and achievement

Cultivate and create opportunities for WISD students to be involved and contributing members of their schools and the global community

Promote and support a robust digital age learning environment to inspire student learning and creativity

1.1 State & local assessment performance 1.2 High school completion rate 1.3 Attendance Rates 1.4 College credit earned 1.5 Co-curricular & extra-curricular activities, clubs

and organizations 1.6 Career and Technology certifications 1.7 Students graduating under the Foundation High

School Program 1.8 Students on grade level in math and ELA at the end

of 2nd grade 1.9 Use of technology application in instruction

Goal 1 LIP Measures Reported by Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June July Aug.

LDAs EDEC/EDSC AP, Pre AP, Dual Credit Enrollment Report EDSC

Career and Technology Enrollment Report EDSC/DCTE

Reading & Math Assessments Grades K-2 EDEC

Extracurricular Activities Report EDA

SPED Dyslexia Report EDSP

Student Attendance Rates EDSO

Technology Application in Instruction EDT/DFRL SPED Enrollment/Instructional Setting Report EDSP

Reports follow.

Page 1 of 11

Page 1 of 11

Reading and Writing Math

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Grade 2 Reading 55% 562 88% 27% Grade 2 Math 52% 618 89% 30%Grade 2 Reading-Spanish 55% 57 54% 2% Grade 3 Math 52% 612 59% 3%Grade 3 Reading 55% 555 68% 6% Grade 4 Math 52% 567 75% 25%Grade 3 Reading-Spanish 55% 62 60% 2% Grade 5 Math 48% 610 77% 8%Grade 4 Reading 57% 506 72% 20% Grade 6 Math 37% 573 94% 18%Grade 4 Reading-Spanish 57% 45 80% 4% Grade 7 Math 41% 563 78% 25%Grade 4 Writing/R&E (STAAR) 57% 498 55% 7% Grade 8 Math 46% 362 73% 4%Grade 4 Writing (STAAR)-Spanish 57% 46 57% 22% Algebra I 41% 484 76% 20%Grade 5 Reading 59% 566 80% 18%Grade 5 Reading-Spanish 59% 39 23% 0%Grade 6 Reading 58% 554 83% 10%Grade 7 Reading 56% 566 79% 13%Grade 7 Writing/R&E (STAAR) 57% 577 71% 23%Grade 8 Reading 58% 516 83% 6%English I 57% 600 75% 32%English II 59% 526 72% 15%

Green - scores falling between 100% and 70%Yellow - scores falling between 69% and 60%Red - scores falling below 59%

AllAll

Spring 2016 Locally Developed Assessment (LDA) Data

Reading/English Language Arts Locally Developed Assessment (LDA) Data

Math Locally Development Assessments (LDA) Data

Goal 1: Focus on Student Success

This data represents the overall results from LDA #3 and LDA #4 and is aligned to the STAAR passing standard.


Page 2 of 11

Page 2 of 11

Science Social Studies

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Grade 2 Science 64% 559 80% 28% Grade 2 Social Studies 54% 577 87% 44%Grade 2 Science Spanish 64% 57 49% 8% Grade 2 Social Studies Spanish 54% 58 64% 12%Grade 3 Science 64% 522 77% 16% Grade 3 Social Studies 54% 546 74% 15%Grade 3 Science Spanish 64% 60 64% 8% Grade 3 Social Studies Spanish 54% 63 70% 11%Grade 4 Science 64% 498 61% 8% Grade 4 Social Studies 54% 510 63% 12%Grade 4 Science Spanish 64% 46 55% 20% Grade 4 Social Studies Spanish 54% 48 76% 10%Grade 5 Science 64% 518 60% 7% Grade 5 Social Studies 54% 568 45% 5%Grade 6 Science 59% 534 70% 4% Grade 6 Social Studies 54% 570 76% 21%Grade 7 Science 59% 572 83% 40% Grade 7 Social Studies 54% 600 90% 49%Grade 8 Science 59% 485 59% 9% Grade 8 Social Studies 54% 508 85% 24%Biology 39% 480 94% 16% US History 44% 287 93% 12%

Green - scores falling between 100% and 70%Yellow - scores falling between 69% and 60%Red - scores falling below 59%

All

Goal 1: Focus on Student Success



All

Spring 2016 Locally Developed Assessment (LDA) Data

Science Locally Developed Assessment (LDA) Data

Social Studies Locally Developed Assessment (LDA) Data

Page 3 of 11

Page 3 of 11

Goal 1: Focus on Student Success Student Attendance Rates

Status: Overall attendance rates have remained constant in comparison to the 2014 – 2015 school year. The Ninth Grade Center and Weatherford High School have seen a decrease in their overall attendance rates; although during the past six weeks have noted an increase in attendance. Each campus makes contact with parents when students are absent. Attendance reports have been reviewed for discrepancies and corrected as needed. The District & campus goal is 97% attendance.

Mid‐course Corrections: The Ninth Grade Center and Weatherford High School have referred over 80 students to truancy court since mid‐Ma r c h . O t h e r c ampu s e s h a v e a l s o f i l e d o n p a r e n t s f o r c o n t r i b u t ing to non‐attendance. Weatherford ISD continues to work with the Parker County Justices of the Peace on improving the process in the County. Weatherford ISD is also meeting with outside agencies that can assist with truancy through parenting programs. Weatherford ISD is focused on contacting students/parents at 3, 5 & 8 unexcused absences by both letter and phone. Parent/student contact is being made and a Behavior Intervention Plan created when a student reaches 5 unexcused absences. Campus administrators receive a daily attendance report to assist them in staying on top of their campus attendance. They also receive reports weekly showing their campus ADA and membership.

ATTENDANCE THROUGH DAY 150 – April 22, 2016 CAMPUS 2013 ‐ 2014 2014 ‐ 2015 2015 ‐ 2016

Austin 96.00 96.02 96.05 Crockett 95.53 95.69 95.87 Curtis 96.57 96.51 96.58 Ikard 96.02 95.93 95.89 Martin 96.24 96.51 96.21 Seguin 96.24 96.27 95.94 Wright 95.44 95.75 95.84 Hall MS 95.97 96.01 96.11 Tison MS 96.16 95.87 95.69 NGC 96.27 96.54 95.86 High School 95.05 95.50 94.54

District 95.86 95.98 95.95

Indicates an increase from 2014-2015Indicates a decrease of less than .50% from 2014-2015Indicates a decrease of greater than .50% from 2014-2015

Page 4 of 11

Page 4 of 11

Strategic Goals Strategic Targets Key Strategic Measures (KSM’s)

2. Focus on Students, Parents,and Communities

Cultivate strong relationships with students, families andcommunity

Maintain, encourage and develop business and communitypartnerships.

Market WISD locally, regionally, and globally

2.1 Volunteer data 2.2 Student satisfaction rating 2.3 Family satisfaction rating 2.4 Student leaver statistics 2.5 Social media 2.6 Measurement of Community Involvement

Goal 2 LIP Measures Reportedby Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June July Aug.

Volunteer Participation Report EDOE

Volunteer Satisfaction Report EDOE WISD Education Foundation Contribution Report EDOE

Parent Portal Usage Report EDT

Student Leaver Report EDSS

Student Discipline Report EDSS EDSP

District Social Media Report DMC

Key Processes Report EDOE

“Your Voice” Data EDOE

No reports due.

Page 5 of 11

Page 5 of 11


3. Focus on Operational Excellence

Ensure effectiveness and efficiency of all campus and department operations.

Develop, enhance, and communicate well-defined processes district-wide supporting innovation, intelligent risk taking, and continuous improvement

3.1 Key departmental processes written and deployed

3.2 BrightBytes Survey 3.3 Technology and BYOT access 3.4 Percent of employees participation in a formal WIG or PDSA project

Goal 3 LIP Measures Reported

by Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June July Aug.

Bus Shuttle On-Time Report EDSO

Emergency Drill Report EDSO

Student Access to Technology Report EDT

Technology Staff Development Report EDT Community Education Participation Report DCS

Child Nutrition Participation Report ASBO No reports due.

Page 6 of 11

Page 6 of 11


4. Focus on Employees and Organizational Development

Provide professional development opportunities for all employees Attract and retain highly qualified and effective employees Cultivate, develop, and support leadership capacity in all employees.

4.1 Employee satisfaction survey 4.2 Employee turnover rate 4.3 Level of implementation of professional

development strategies 4.4 Level of satisfaction regarding professional

development 4.5 Salary market comparisons 4.6 Employee attendance



Employee Turnover Report EDHR

Staff Development Summary Report EDEC/EDSC

Staff Satisfaction Survey Report EDHR

Salary Market Comparison Report EDHR

Employee Attendance Report EDHR Report follows.

Page 7 of 11

Page 7 of 11

Goal 4: Focus on Employees and Organizational Development Staff Turnover Report Status: The Staff Turnover Leading Indicator data represent the number of staff who have left the district during the current school year. Weatherford ISD employs 996 staff. In order to observe and evaluate job retention for all district employees, the 2015-16 Staff Turnover Leading Indicator data will reflect the 4 job classifications represented in the Weatherford ISD salary schedule. Prior year Teacher Turnover data reported professional employees only. The categories of Administrative/Professional, Clerical/Paraprofessional, and Auxiliary will be reported as benchmark data for the 2015-16 school year and will not be measured. The goal of the district is to demonstrate Teacher/Nurse/Librarian retention so as to reflect a yearly turnover rate of less than 14%. Data: April 2016

Teacher, Nurse, Librarian Campus Reason Month Total Cumulative

Previous 7

Allen, Sharon Crockett Retirement 1

Barnes, Ryan NGC Resigned 1

Bass, Allison SPED Resigned 1

Beaty, Richard WHS Resigned 1

Byrom, Linda Hall Retirement 1

Coddington, Kim Martin Retirement 1

Conrad, John Hall Resigned 1

Dixon, James Tison Resigned 1

Dunn, Shane WHS Resigned 1

Harnest, Maylyn Ikard Resigned 1

Holleyman, Courtney WHS Resigned 1

Howell, Jeralynn Curtis Resigned 1

Johnson, Zaida Seguin Resigned 1

Lowetz, Pennie Austin Resigned 1

Lujan, Nelda Seguin Resigned 1

Massey, Lori NGC Resigned 1

O’Dell, Ashley Tison Resigned 1

Pamplin, Laura WHS Retirement 1

Rae, Jacob Tison Resigned 1

Ross, Lori Seguin Resigned 1

Silva, Donna Crockett Resigned 1

Page 8 of 11

Page 8 of 11

Administrative/ Professional Campus/Dept. Reason Month Total

Cumulative

Previous 2

Bailey, Joy Wright Retirement 1

1 Current 3

Administrative/Professional staff count – 101 Current turnover rate: 3.0 %

Clerical/Paraprofessional Campus Reason Month Total Cumulative

Previous 12

Smith, Gina WHS Resigned 1

1 Current 13

Clerical Paraprofessional staff count – 179 Current turnover rate: 7.0 %

Auxiliary Campus Reason Month Total Cumulative

Previous 29

Godard, Angela Tison Other 1

Phatanaphirome, Somkit WHS Other 1

2 Current 31

Auxiliary staff count – 153 Current turnover rate: 20.0 %

Staff Turnover - District Cumulative

Turnover 78

Staff count – 996 Turnover Rate 8.0%

Cont. page 2

Stults, Maria Gloria Seguin Resigned 1

Truelove, Dee Ikard Retirement 1

Williams, Linda NGC Retirement 1

24 Current 31

Teacher, Nurse, Librarian staff count – 563 Current turnover rate: 6.00%

Yearly Goal: < 14 %

Page 9 of 11

Page 9 of 11

Staff Turnover by Reason - 2015-2016 - Cumulative

Employee Type Resignation – seeking position

outside the district

Resignation – accepted

position in another district

Resignation – other (relocating

with spouse, leaving education,

etc.

Retirement

Teacher, Librarian, Nurse 23 8

Administrative/ Professional 1 2

Clerical Paraprofessional 1 12

Auxiliary 28 3

Page 10 of 11

Page 10 of 11

Strategic Goals Strategic Targets Key Strategic Measures (KSM’s) Data Collected, Managed, and Reported by

5. Focus on Stewardship Provide financial resources and sound management to accomplish the

mission and achieve the vision of the district Maintain necessary fiscal reserves for Maintenance and Operations Provide facilities for a world-class learning environment for all students

5.1 Fund balance 5.2 Funding from outside sources 5.3 Audit report 5.4 School First Rating 5.5 Facility Assessment



Fund Balance ASBO

Non General Operating Funds ASBO

Audit report ASBO

School First Rating* ASBO No reports due.

Page 11 of 11

Page 11 of 11

Documents

Board Agenda Item - edl€¦ · 2015/2016 Board Agenda Item 7. C The mission of the Weatherford ISD is to teach, challenge, and inspire each student in a safe, nurturing environment